81 FR 39923 - Privacy Act of 1974; Notice of Amended System of Records

FEDERAL RESERVE SYSTEM

Federal Register Volume 81, Issue 118 (June 20, 2016)

Page Range		39923-39925
FR Document		2016-14415

Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, notice is given that the Board of Governors of the Federal Reserve System (Board) is modifying BGFRS-1 (FRB-Recruiting and Placement Records), to account for a new electronic system that Board staff will use to identify, track, screen, and select for certain positions at the Board. In connection with the implementation, the Board is amending the system of records to update the location and manager, the categories of records, the access controls, the retention period, and the record source categories, and to identify the authority more specifically. The Board is not adding or deleting any routine uses or changing the exemptions claimed for this system of records.

Federal Register, Volume 81 Issue 118 (Monday, June 20, 2016)

[Federal Register Volume 81, Number 118 (Monday, June 20, 2016)]
[Notices]
[Pages 39923-39925]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-14415]


=======================================================================
-----------------------------------------------------------------------

FEDERAL RESERVE SYSTEM

[Docket No. OP-1541]


Privacy Act of 1974; Notice of Amended System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of amended system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, 5 
U.S.C. 552a, notice is given that the Board of Governors of the Federal 
Reserve System (Board) is modifying BGFRS-1

[[Page 39924]]

(FRB-Recruiting and Placement Records), to account for a new electronic 
system that Board staff will use to identify, track, screen, and select 
for certain positions at the Board. In connection with the 
implementation, the Board is amending the system of records to update 
the location and manager, the categories of records, the access 
controls, the retention period, and the record source categories, and 
to identify the authority more specifically. The Board is not adding or 
deleting any routine uses or changing the exemptions claimed for this 
system of records.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment; and the Office of Management 
and Budget (OMB), which has oversight responsibility under the Privacy 
Act, requires a 40-day period in which to conclude its review of the 
system. Therefore, please submit any comments on or before July 20, 
2016. The amended system of records will become effective August 1, 
2016, without further notice, unless comments dictate otherwise.

ADDRESSES: The public, OMB, and Congress are invited to submit 
comments, identified by the docket number above, by any of the 
following methods:
     Agency Web site: http://www.federalreserve.gov. Follow the 
instructions for submitting comments at http://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm.
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: [email protected]. Include docket 
number in the subject line of the message.
     Fax: 202/452-3819 or 202/452-3102.
     Mail: Robert deV. Frierson, Secretary, Board of Governors 
of the Federal Reserve System, 20th Street and Constitution Avenue NW., 
Washington, DC 20551.

All public comments will be made available on the Board's Web site at 
www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted, 
unless modified for technical reasons. Accordingly, comments will not 
be edited to remove any identifying or contact information. Public 
comments may also be viewed electronically or in paper form in Room 
3515, 1801 K Street (between 18th and 19th Streets NW., Washington, DC 
20006 between 9:00 a.m. and 5:00 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACT: Alye S. Foster, Senior Special 
Counsel, Legal Division, Board of Governors of the Federal Reserve 
System, 20th Street and Constitution Avenue NW., Washington, DC 20551, 
or (202) 452-5289, or [email protected]. Telecommunications Device 
for the Deaf (TDD) users may contact (202) 263-4869.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, the Board proposes to modify system of records BGFRS-1 
(FRB-Recruiting and Placement Records). The Board is replacing an 
electronic system that it uses to assist Board staff in identifying, 
tracking, screening, and selecting individuals for positions at the 
Board. In connection with the implementation, the Board is amending the 
system of records to update the location and manager, the categories of 
records, the access controls, the retention period, and the record 
source categories, and is also identifying the authority more 
specifically. The Board is not adding or deleting any routine uses or 
changing the exemptions claimed for this system of records.
    In accordance with 5 U.S.C. 552a(r), a report of this system of 
records is being filed with the Chair of the House Committee on 
Oversight and Government Reform, the Chair of the Senate Committee on 
Homeland Security and Governmental Affairs, and the Administrator of 
the Office of Information and Regulatory Affairs of the Office of 
Management and Budget.
    By order of the Board of Governors of the Federal Reserve System, 
acting through the Secretary of the Board under delegated authority.

    Dated: June 14, 2016.
Robert deV. Frierson,
Secretary of the Board.
System of Records

BGFRS-1

System name:
    FRB--Recruiting and Placement Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW., Washington, DC 20551. Copies of resumes, 
applications, supporting documentation, and offer information may also 
be stored by the hiring managers in their respective Board offices and 
electronic systems.
    Some of the records may be stored by contractors on behalf of the 
Board. The contractors are: PeopleFluent Inc., 434 Fayetteville Street, 
9th Floor, Raleigh, NC 27601, and Oracle Corporation, Equinix CH3-1905 
Lunt Avenue, Elk Grove, IL 60007.

Categories of individuals covered by the system:
    Persons who seek employment with the Board of Governors of the 
Federal Reserve System.

Categories of records in the system:
    Records in the system include resumes, applications, and supporting 
documentation submitted by persons seeking employment; information from 
job fairs; job referrals; notes from interviews with applicants; notes 
of interviews with references; and offer letters and related 
documentation, including verification of education and/or military 
status. The records also include information regarding access to and 
use of the electronic systems. Certain information is also retained to 
enable the Board's Office of Diversity and Inclusion to monitor and 
track the Board's recruiting and hiring performance.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248(l)).

Purpose(s):
    These records are collected and maintained to assist the Board in 
recruiting, hiring, and retaining qualified employees, and to allow the 
Board to periodically review its hiring practices.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, and I apply to this 
system. Records may also be used to disclose information to any source 
from which additional information is requested (to the extent necessary 
to identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested), when 
necessary to obtain information relevant to a Board decision to hire or 
retain an employee, issue a security clearance, conduct a security or 
suitability investigation of an individual, classify jobs, let a 
contract, or issue a license, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored securely in paper and stored on 
secure servers as electronic records.

Retrievability:
    Paper records are retrieved by year, hiring division, or recruited 
position,

[[Page 39925]]

not by individually identifiable labels. Electronic records are 
retrieved by name or other identifying aspects.

Access Controls:
    Access to records is limited to those whose official duties require 
it. Paper records are secured by lock and key and electronic records 
are password protected. The electronic storage systems have the ability 
to track individual actions within the applications. The audit and 
accountability controls are based on Board standards which, in turn, 
are based on applicable laws and regulations. The controls assist in 
detecting security violations and performance or other issues within 
the electronic systems.
    Access is restricted to authorized employees and contractors within 
the Board and vendor customer support personnel who require access for 
official business purposes. Board users are classified into different 
roles and common access and usage rights are established for each role. 
User roles are used to delineate between the different types of access 
requirements such that users are restricted to data that is required in 
the performance of their duties. Periodic audits and reviews are 
conducted to determine whether authenticated users still require access 
and whether there have been any unauthorized changes in any information 
maintained.

Retention and disposal:
    The current retention period for application materials of 
applicants who are not hired is two years. The Board is presently re-
evaluating the retention schedule for all application materials, 
however, and until the existing retention period is confirmed as 
appropriate or a new retention period is set, the Board will maintain 
the application materials indefinitely. Application materials for 
applicants who are hired are kept in the employee's official personnel 
file and maintained in accordance with the System of Records entitled 
BGFRS-4, ``FRB--General Personnel Records.''

System manager and address:
    The system manager for records other than those involving the 
recruitment of economist or research assistant positions in the 
economics divisions of the Board is the Assistant Director, Talent 
Acquisition, Management Division, Board of Governors of the Federal 
Reserve System, 20th Street and Constitution Avenue NW., Washington, DC 
20551. The system manager for records involving the recruitment of 
economist or research assistant positions in the economics divisions of 
the Board is the Senior Associate Director, Division of Research and 
Statistics.

Notification procedures:
    An individual desiring to learn of the existence of their record or 
gain access to his or her record in this system of records shall submit 
a request in writing to the Secretary of the Board, Board of Governors 
of the Federal Reserve System, 20th Street and Constitution Avenue NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual to whom the record 
pertains; the transcript or notes from interviews with the individual; 
notes from interviews and supporting documentation from references; 
recruiters; job referrals; and official transcripts and other 
documentation from schools identified by the individual.

Exemptions claimed for the system:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the 
Privacy Act pursuant to subsections 5 U.S.C. 552a(k)(2) and (k)(5).

[FR Doc. 2016-14415 Filed 6-17-16; 8:45 am]
 BILLING CODE 6210-01-P

39924 Federal Register / Vol. 81, No. 118 / Monday, June 20, 2016 / Notices

(FRB-Recruiting and Placement Federal Reserve System, 20th Street and Equinix CH3–1905 Lunt Avenue, Elk
Records), to account for a new Constitution Avenue NW., Washington, Grove, IL 60007.
electronic system that Board staff will DC 20551, or (202) 452–5289, or
CATEGORIES OF INDIVIDUALS COVERED BY THE
use to identify, track, screen, and select alye.s.foster@frb.gov. SYSTEM:
for certain positions at the Board. In Telecommunications Device for the Deaf
Persons who seek employment with
connection with the implementation, (TDD) users may contact (202) 263–
the Board of Governors of the Federal
the Board is amending the system of 4869.
Reserve System.
records to update the location and SUPPLEMENTARY INFORMATION: In
manager, the categories of records, the accordance with the Privacy Act of CATEGORIES OF RECORDS IN THE SYSTEM:
access controls, the retention period, 1974, 5 U.S.C. 552a, the Board proposes Records in the system include
and the record source categories, and to to modify system of records BGFRS–1 resumes, applications, and supporting
identify the authority more specifically. (FRB-Recruiting and Placement documentation submitted by persons
The Board is not adding or deleting any Records). The Board is replacing an seeking employment; information from
routine uses or changing the exemptions electronic system that it uses to assist job fairs; job referrals; notes from
claimed for this system of records. Board staff in identifying, tracking, interviews with applicants; notes of
DATES: In accordance with 5 U.S.C. screening, and selecting individuals for interviews with references; and offer
552a(e)(4) and (11), the public is given positions at the Board. In connection letters and related documentation,
a 30-day period in which to comment; with the implementation, the Board is including verification of education and/
and the Office of Management and amending the system of records to or military status. The records also
Budget (OMB), which has oversight update the location and manager, the include information regarding access to
responsibility under the Privacy Act, categories of records, the access and use of the electronic systems.
requires a 40-day period in which to controls, the retention period, and the Certain information is also retained to
conclude its review of the system. record source categories, and is also enable the Board’s Office of Diversity
Therefore, please submit any comments identifying the authority more and Inclusion to monitor and track the
on or before July 20, 2016. The amended specifically. The Board is not adding or Board’s recruiting and hiring
system of records will become effective deleting any routine uses or changing performance.
August 1, 2016, without further notice, the exemptions claimed for this system AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
unless comments dictate otherwise. of records.
Sections 10 and 11 of the Federal
ADDRESSES: The public, OMB, and In accordance with 5 U.S.C. 552a(r), a
Reserve Act (12 U.S.C. 244 and 248(l)).
Congress are invited to submit report of this system of records is being
comments, identified by the docket filed with the Chair of the House PURPOSE(S):
number above, by any of the following Committee on Oversight and These records are collected and
methods: Government Reform, the Chair of the maintained to assist the Board in
• Agency Web site: http:// Senate Committee on Homeland recruiting, hiring, and retaining
www.federalreserve.gov. Follow the Security and Governmental Affairs, and qualified employees, and to allow the
instructions for submitting comments at the Administrator of the Office of Board to periodically review its hiring
http://www.federalreserve.gov/ Information and Regulatory Affairs of practices.
generalinfo/foia/ProposedRegs.cfm. the Office of Management and Budget.
• Federal eRulemaking Portal: http:// By order of the Board of Governors of ROUTINE USES OF RECORDS MAINTAINED IN THE
www.regulations.gov. Follow the SYSTEM, INCLUDING CATEGORIES OF USERS AND
the Federal Reserve System, acting
THE PURPOSES OF SUCH USES:
instructions for submitting comments. through the Secretary of the Board
• Email: regs.comments@ under delegated authority. General routine uses A, B, C, D, E, F,
federalreserve.gov. Include docket G, H, and I apply to this system. Records
Dated: June 14, 2016. may also be used to disclose
number in the subject line of the
Robert deV. Frierson, information to any source from which
message.
• Fax: 202/452–3819 or 202/452– Secretary of the Board. additional information is requested (to
3102. the extent necessary to identify the
System of Records
• Mail: Robert deV. Frierson, individual, inform the source of the
Secretary, Board of Governors of the BGFRS–1 purpose(s) of the request, and identify
Federal Reserve System, 20th Street and the type of information requested),
SYSTEM NAME:
Constitution Avenue NW., Washington, when necessary to obtain information
DC 20551. FRB—Recruiting and Placement relevant to a Board decision to hire or
Records. retain an employee, issue a security
All public comments will be made
available on the Board’s Web site at SYSTEM LOCATION: clearance, conduct a security or
www.federalreserve.gov/generalinfo/ Board of Governors of the Federal suitability investigation of an
foia/ProposedRegs.cfm as submitted, Reserve System, 20th Street and individual, classify jobs, let a contract,
unless modified for technical reasons. Constitution Avenue NW., Washington, or issue a license, grant, or other benefit.
Accordingly, comments will not be DC 20551. Copies of resumes, POLICIES AND PRACTICES FOR STORING,
edited to remove any identifying or applications, supporting RETRIEVING, ACCESSING, RETAINING, AND
contact information. Public comments documentation, and offer information DISPOSING OF RECORDS IN THE SYSTEM:
asabaliauskas on DSK3SPTVN1PROD with NOTICES

may also be viewed electronically or in may also be stored by the hiring STORAGE:
paper form in Room 3515, 1801 K Street managers in their respective Board Records in this system are stored
(between 18th and 19th Streets NW., offices and electronic systems. securely in paper and stored on secure
Washington, DC 20006 between 9:00 Some of the records may be stored by servers as electronic records.
a.m. and 5:00 p.m. on weekdays. contractors on behalf of the Board. The
FOR FURTHER INFORMATION CONTACT: Alye contractors are: PeopleFluent Inc., 434 RETRIEVABILITY:
S. Foster, Senior Special Counsel, Legal Fayetteville Street, 9th Floor, Raleigh, Paper records are retrieved by year,
Division, Board of Governors of the NC 27601, and Oracle Corporation, hiring division, or recruited position,

VerDate Sep<11>2014 17:05 Jun 17, 2016 Jkt 238001 PO 00000 Frm 00038 Fmt 4703 Sfmt 4703 E:\FR\FM\20JNN1.SGM 20JNN1

Federal Register / Vol. 81, No. 118 / Monday, June 20, 2016 / Notices 39925

not by individually identifiable labels. economist or research assistant FEDERAL RESERVE SYSTEM
Electronic records are retrieved by name positions in the economics divisions of
or other identifying aspects. the Board is the Senior Associate Formations of, Acquisitions by, and
Director, Division of Research and Mergers of Bank Holding Companies
ACCESS CONTROLS:
Statistics.
Access to records is limited to those The companies listed in this notice
whose official duties require it. Paper NOTIFICATION PROCEDURES:
have applied to the Board for approval,
records are secured by lock and key and pursuant to the Bank Holding Company
electronic records are password An individual desiring to learn of the Act of 1956 (12 U.S.C. 1841 et seq.)
protected. The electronic storage existence of their record or gain access (BHC Act), Regulation Y (12 CFR part
systems have the ability to track to his or her record in this system of 225), and all other applicable statutes
individual actions within the records shall submit a request in writing and regulations to become a bank
applications. The audit and to the Secretary of the Board, Board of holding company and/or to acquire the
accountability controls are based on Governors of the Federal Reserve assets or the ownership of, control of, or
Board standards which, in turn, are System, 20th Street and Constitution the power to vote shares of a bank or
based on applicable laws and Avenue NW., Washington, DC 20551. bank holding company and all of the
regulations. The controls assist in The request should contain: (1) A banks and nonbanking companies
detecting security violations and statement that it is made pursuant to the owned by the bank holding company,
performance or other issues within the Privacy Act of 1974, (2) the name of the including the companies listed below.
electronic systems. system of records expected to contain The applications listed below, as well
Access is restricted to authorized the record requested or a concise as other related filings required by the
employees and contractors within the description of such system of records, Board, are available for immediate
Board and vendor customer support (3) necessary information to verify the inspection at the Federal Reserve Bank
personnel who require access for official identity of the requester, and (4) any indicated. The applications will also be
business purposes. Board users are other information that may assist in the available for inspection at the offices of
classified into different roles and rapid identification of the record for the Board of Governors. Interested
common access and usage rights are which access is being requested. persons may express their views in
established for each role. User roles are writing on the standards enumerated in
RECORD ACCESS PROCEDURES: the BHC Act (12 U.S.C. 1842(c)). If the
used to delineate between the different
types of access requirements such that Same as ‘‘Notification procedures’’ proposal also involves the acquisition of
users are restricted to data that is above. a nonbanking company, the review also
required in the performance of their includes whether the acquisition of the
duties. Periodic audits and reviews are CONTESTING RECORD PROCEDURES: nonbanking company complies with the
conducted to determine whether standards in section 4 of the BHC Act
Same as ‘‘Notification procedures’’
authenticated users still require access (12 U.S.C. 1843). Unless otherwise
above except that the envelope should
and whether there have been any noted, nonbanking activities will be
be clearly marked ‘‘Privacy Act
unauthorized changes in any conducted throughout the United States.
Amendment Request.’’ The request for
information maintained. Unless otherwise noted, comments
amendment of a record should: (1)
regarding each of these applications
RETENTION AND DISPOSAL: Identify the system of records
must be received at the Reserve Bank
containing the record for which
The current retention period for indicated or the offices of the Board of
amendment is requested, (2) specify the
application materials of applicants who Governors not later than July 15, 2016.
portion of that record requested to be
are not hired is two years. The Board is A. Federal Reserve Bank of
amended, and (3) describe the nature of
presently re-evaluating the retention Minneapolis (Jacquelyn K. Brunmeier,
and reasons for each requested
schedule for all application materials, Assistant Vice President) 90 Hennepin
amendment.
however, and until the existing Avenue, Minneapolis, Minnesota
retention period is confirmed as RECORD SOURCE CATEGORIES: 55480–0291:
appropriate or a new retention period is 1. Uptown Bancorporation, Inc.,
set, the Board will maintain the Information is provided by the Britton, South Dakota; to acquire at least
application materials indefinitely. individual to whom the record pertains; 72 percent of First American State Bank,
Application materials for applicants the transcript or notes from interviews Oldham, South Dakota.
who are hired are kept in the with the individual; notes from
Board of Governors of the Federal Reserve
employee’s official personnel file and interviews and supporting System, June 15, 2016.
maintained in accordance with the documentation from references;
Michele Taylor Fennell,
System of Records entitled BGFRS–4, recruiters; job referrals; and official
transcripts and other documentation Assistant Secretary of the Board.
‘‘FRB—General Personnel Records.’’
from schools identified by the [FR Doc. 2016–14494 Filed 6–17–16; 8:45 am]
SYSTEM MANAGER AND ADDRESS: individual. BILLING CODE 6210–01–P
The system manager for records other
than those involving the recruitment of EXEMPTIONS CLAIMED FOR THE SYSTEM:
economist or research assistant
asabaliauskas on DSK3SPTVN1PROD with NOTICES

Certain portions of this system of FEDERAL RETIREMENT THRIFT
positions in the economics divisions of records may be exempt from 5 U.S.C. INVESTMENT BOARD
the Board is the Assistant Director, 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and
Talent Acquisition, Management (I), and (f) of the Privacy Act pursuant Sunshine Act; Board Member Meeting
Division, Board of Governors of the to subsections 5 U.S.C. 552a(k)(2) and
Federal Reserve System, 20th Street and TIME AND DATE: 8:30 a.m. (Eastern Time)
(k)(5). June 27, 2016 (In-Person).
Constitution Avenue NW., Washington,
DC 20551. The system manager for [FR Doc. 2016–14415 Filed 6–17–16; 8:45 am] PLACE: 10th Floor Board Meeting Room,
records involving the recruitment of BILLING CODE 6210–01–P 77 K Street NE., Washington, DC 20002.

VerDate Sep<11>2014 17:05 Jun 17, 2016 Jkt 238001 PO 00000 Frm 00039 Fmt 4703 Sfmt 4703 E:\FR\FM\20JNN1.SGM 20JNN1

Document Created: 2016-06-18 00:09:26
Document Modified: 2016-06-18 00:09:26

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of amended system of records.
Dates		In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is given a 30-day period in which to comment; and the Office of Management and Budget (OMB), which has oversight responsibility under the Privacy Act, requires a 40-day period in which to conclude its review of the system. Therefore, please submit any comments on or before July 20, 2016. The amended system of records will become effective August 1, 2016, without further notice, unless comments dictate otherwise.
Contact		Alye S. Foster, Senior Special Counsel, Legal Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW., Washington, DC 20551, or (202) 452-5289, or [email protected] Telecommunications Device for the Deaf (TDD) users may contact (202) 263-4869.
FR Citation		81 FR 39923