81 FR 42335 - Privacy Act of 1974; Notice of a Computer Matching Program
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 81, Issue 125 (June 29, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 125 (June 29, 2016)
| Page Range | 42335-42337 | |
| FR Document | 2016-15405 |
[Federal Register Volume 81, Number 125 (Wednesday, June 29, 2016)] [Notices] [Pages 42335-42337] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-15405] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD-2016-OS-0076] Privacy Act of 1974; Notice of a Computer Matching Program AGENCY: Defense Manpower Data Center, DoD. ACTION: Notice of a Computer Matching Program. ----------------------------------------------------------------------- SUMMARY: Subsection (e) (12) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended by the Computer Matching and Privacy Protection Act of 1988 (Pub. L. 100-503), Office of Management and Budget (OMB) Guidelines on the Conduct of Matching Programs (54 FR 25818 published June 19, 1989), and OMB Circular No. A-130, ``Management of Federal Information Resources,'' revised November 28, 2000, requires agencies to publish advance notice of any proposed or revised computer matching agreement for public comment. The Defense Manpower Data Center (DMDC) of the Department of Defense (DoD), as the matching agency under the Privacy Act is hereby giving notice to the record subjects of a computer matching agreement with the Administration for Children and Families of the Department of Health and Human Services (HHS) acting on behalf of the State Public Assistance Agencies (SPAA). DATES: This proposed action will become effective July 29, 2016 and matching may commence unless changes to the matching program are required due to public comments or by Congressional or by Office of Management and Budget objections. Any public comment must be received before the effective date. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods:Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at telephone (703) 571-0070. SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy Act of 1974, as amended (5 U.S.C. 552a), the DoD and the HHS have concluded an agreement to conduct a computer matching program between the agencies. The purpose of this computer matching program is to exchange personal data for the purposes of identifying individuals who are receiving Federal compensation or pension payments and are also receiving payments pursuant to Federal benefits programs being administered by the States. The parties to this agreement have determined that a computer matching program is the most efficient, expeditious, and effective means of [[Page 42336]] obtaining and processing the information needed to identify individuals who may be ineligible for public assistance benefits, i.e., to verify client declarations of income circumstances. The principal alternative to using a computer matching program for identifying such individuals would be to conduct a manual comparison of all DoD pay/retirement/ survivor pay files and the Office of Personnel Management civilian retired pay records with SPAA records of those individuals currently receiving public assistance under a Federal benefit program being administered by the State. Conducting a manual match, however, would clearly impose a considerable administrative burden, constitute a greater intrusion of the individual's privacy, and would result in additional delay in the eventual recovery of any outstanding debts. By contrast, when using the computer matching program, information on successful matches (hits) can be provided within 30 days of receipt of an electronic file of SPAA beneficiaries. A copy of the computer matching agreement between HHS and DoD is available upon request to the public. Requests should be submitted to Defense Privacy, Civil Liberties, and Transparency Division, Office of the Deputy Chief Management Officer, Office of the Secretary of Defense, 4800 Mark Center Drive, Attention: DPCLTD Mailbox #24, Alexandria, Virginia 22350-1700 or to the Department of Health and Human Services, Administration for Children and Families, 330 C Street, SW Switzer Building, Room 3117B, Washington, DC 20024. Set forth below is the notice of the establishment of a computer matching program required by paragraph 6.c. of the Office of Management and Budget (OMB) Guidelines on computer matching published in the Federal Register at 54 FR 25818 on June 19, 1989. The matching agreement, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, and an advance copy of this notice was submitted on June 10, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Administrator of the Office of Information and Regulatory Affairs, Office of Management and Budget, pursuant to paragraph 4 of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' revised November 28, 2000 (December 12, 2000 65 FR 77677). Dated: June 24, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. NOTICE OF A COMPUTER MATCHING PROGRAM BETWEEN THE DEFENSE MANPOWER DATA CENTER, DEPARTMENT OF DEFENSE; THE ADMINISTRATION FOR CHILDREN AND FAMILIES, DEPARTMENT OF HEALTH AND HUMAN SERVICES; AND STATE PUBLIC ASSISTANCE AGENCIES FOR VERIFICATION OF CONTINUED ELIGIBILITY FOR PUBLIC ASSISTANCE. A. PARTICIPATING AGENCIES: Participants in this computer matching program are the State Public Assistance Agencies (SPAA), the Administration for Children and Families (ACF) of the Department of Health and Human Services (HHS), and the Defense Manpower Data Center (DMDC) of the Department of Defense (DoD). The SPAA is the source agency, the agency disclosing the records for the purpose of the match; ACF is the facilitating agency, the agency acting on behalf of the SPAAs; and the DMDC is the matching agency, the agency that actually performs the match. B. PURPOSE OF THE MATCH: This agreement establishes an arrangement for a periodic computer matching program between DMDC as the matching agency, ACF as the facilitating agency, and the SPAAs as the source agencies who will use the data in their public assistance programs. The purpose of this matching program is to provide the SPAAs with data from DoD military and civilian pay files, the military retired pay files, survivor pay files and the Office of Personnel Management civilian retired and survivor pay files to determine eligibility and to ensure fair and equitable treatment in the delivery of benefits attributable to funds provided by the Federal Government. The SPAAs will use the matched data to verify the continued eligibility of individuals to receive public assistance benefits and, if ineligible, to take such action as may be authorized by law and regulation. ACF, in its role as match facilitator, will support each SPAA's efforts to ensure appropriate delivery of benefits by assisting with drafting the necessary agreements, helping arrange signatures to the agreements and acting as a central shipping point as necessary. This agreement sets forth the responsibility of the SPAAs with respect to information obtained pursuant to this agreement. Each SPAA match is expected to comply with pertinent requirements of the Privacy Act, including its implementing regulations and guidance. C. AUTHORITY FOR CONDUCTING THE MATCH: The legal authority for conducting the matching program is contained in sections 402, 1137, and 1903(r) of the Social Security Act (42 U.S.C. 602, a 1320b-7, and 1396b(r)). D. RECORDS TO BE MATCHED: The systems of records maintained by the respective agencies under the Privacy Act of 1974, as amended, 5 U.S.C. 552a, from which records will be disclosed for the purpose of this computer match are as follows: 1. Federal, but not State, agencies must publish system notices for ``systems of records'' pursuant to subsection (e)(4) of the Privacy Act and must identify ``routine uses'' pursuant to subsection (b)(3) of the Privacy Act for those systems of records from which they intend to disclose this information. The DoD system of records described below contains an appropriate routine use proviso which permits disclosure of information by DMDC as described in this Agreement. 2. DMDC will use personal data from the record system identified as DMDC 01, entitled ``Defense Manpower Data Center Data Base'', November 23, 2011, 76 FR 72391. As previously noted, the DoD records will be matched electronically against records supplied by the SPAAs. No information will be disclosed from any systems of records maintained by HHS. E. DESCRIPTION OF COMPUTER MATCHING PROGRAM: Each participating SPAA will send ACF an electronic file of eligible public assistance client information. These files are non-Federal computer records maintained by the States. Participating SPAAs can submit files to DMDC via ``Connect Direct'' or other secure portal arranged with DMDC. After DMDC receives the SPAA files, it will match the SPAA files against the DMDC database. The DMDC database consists of pay of DoD personnel and retirement records of non-postal Federal civilian employees and military members, both active and retired and survivor annuitants. The matching activity will take place at DMDC and will use all nine digits of the SSN. Resulting ``hits'' or matches will be disclosed to the relevant SPAAs. 1. The electronic files provided by each participating SPAA will contain data elements of the client's name, SSN, date of birth, address, sex, marital status, number of dependents, information regarding the specific public assistance benefit being received, and such other data as considered [[Page 42337]] necessary on no more than 10,000,000 public assistance beneficiaries. 2. The DMDC computer database file contains approximately 4.85 million records of active duty and retired military members, including the Reserve and Guard, and approximately 3.68 million records of active and retired non-postal Federal civilian employees. Employee or retiree records may include information on benefits payable to employee or retiree dependents and/or survivors. 3. DMDC will match the SSN on the SPAA file by computer against the DMDC database. Matching records, ``hits'' based on SSNs, will produce data elements of the individual's name; SSN; active or retired; if active, military service or employing agency, and current work or home address, and such other data as considered necessary. F. INCLUSIVE DATES OF THE MATCHING PROGRAM: This computer matching program is subject to public comment and review by Congress and the Office of Management and Budget (OMB). If the mandatory 30 day period for comment has expired and no comments are received and if no objections are raised by either Congress or the OMB within 40 days of being notified of the proposed match, the computer matching program becomes effective and the respective agencies may begin the exchange at a mutually agreeable time and thereafter on a quarterly basis. By agreement between HHS and DoD, the matching program will be in effect for 18 months with an option to renew for 12 additional months unless one of the parties to the agreement advises the other by written request to terminate or modify the agreement. G. ADDRESS FOR RECEIPT OF PUBLIC COMMENTS OR INQUIRIES: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-1700. [FR Doc. 2016-15405 Filed 6-28-16; 8:45 am] BILLING CODE 5001-06-P
![Federal Register / Vol. 81, No. 125 / Wednesday, June 29, 2016 / Notices 42335
for the proper performance of the projects. The system collects the records any proposed or revised computer
functions of the agency, including for the purpose of tracking workload/ matching agreement for public
whether the information shall have project activity for analysis and comment. The Defense Manpower Data
practical utility; the accuracy of the reporting purposes, and labor Center (DMDC) of the Department of
agency’s estimate of the burden of the distribution data against projects for Defense (DoD), as the matching agency
proposed information collection; ways financial purposes; and to monitor all under the Privacy Act is hereby giving
to enhance the quality, utility, and aspects of a contract from a financial notice to the record subjects of a
clarity of the information to be perspective and to maintain financial computer matching agreement with the
collected; and ways to minimize the and management records associated Administration for Children and
burden of the information collection on with the operations of the contract; and Families of the Department of Health
respondents, including through the use to evaluate and monitor the contractor and Human Services (HHS) acting on
of automated collection techniques or performance and other matters behalf of the State Public Assistance
other forms of information technology. concerning the contract, i.e., making Agencies (SPAA).
DATES: Consideration will be given to all payments, and accounting for services DATES: This proposed action will
comments received by August 29, 2016. provided and received. Defense become effective July 29, 2016 and
ADDRESSES: You may submit comments, Logistics Agency, Information matching may commence unless
identified by docket number and title, Operations, intends to execute this changes to the matching program are
by any of the following methods: option on new contracts and, as required due to public comments or by
• Federal eRulemaking Portal: http:// necessary, modify existing contract Congressional or by Office of
www.regulations.gov. Follow the agreements. Management and Budget objections.
instructions for submitting comments. Affected Public: Individuals or Any public comment must be received
• Mail: Department of Defense, Office households; Business or other for-profit; before the effective date.
of the Deputy Chief Management Not-for-profit institutions.
ADDRESSES: You may submit comments,
Officer, Directorate for Oversight and Annual Burden Hours: 15,600.
Number of Respondents: 1,200. identified by docket number and title,
Compliance, 4800 Mark Center Drive, by any of the following methods:
Responses per Respondent: 52.
Mailbox #24, Alexandria, VA 22350– • Federal Rulemaking Portal: http://
Annual Responses: 62,400.
1700. Average Burden per Response: 0.25 www.regulations.gov. Follow the
Instructions: All submissions received hours (15 minutes). instructions for submitting comments.
must include the agency name, docket Frequency: Weekly. • Mail: Department of Defense, Office
number and title for this Federal Respondents are individuals who of the Deputy Chief Management
Register document. The general policy work for Defense Logistics Agency Officer, Directorate for Oversight and
for comments and other submissions Information Operations and log into the Compliance, 4800 Mark Center Drive,
from members of the public is to make automated project time record system to Mailbox #24, Alexandria, VA 22350–
these submissions available for public annotate their time worked on each 1700.
viewing on the Internet at http:// project. Instructions: All submissions received
www.regulations.gov as they are must include the agency name and
received without change, including any Dated: June 24, 2016.
Aaron Siegel,
docket number for this Federal Register
personal identifiers or contact document. The general policy for
information. Alternate OSD Federal Register Liaison
Officer, Department of Defense.
comments and other submissions from
Any associated form(s) for this members of the public is to make these
collection may be located within this [FR Doc. 2016–15392 Filed 6–28–16; 8:45 am]
submissions available for public
same electronic docket and downloaded BILLING CODE 5001–06–P
viewing on the Internet at http://
for review/testing. Follow the www.regulations.gov as they are
instructions at http:// received without change, including any
www.regulations.gov for submitting DEPARTMENT OF DEFENSE
personal identifiers or contact
comments. Please submit comments on information.
any given form identified by docket Office of the Secretary
number, form number, and title. [Docket ID: DOD–2016–OS–0076] FOR FURTHER INFORMATION CONTACT: Ms.
FOR FURTHER INFORMATION CONTACT: To
Cindy Allard at telephone (703) 571–
request more information on this Privacy Act of 1974; Notice of a 0070.
proposed information collection or to Computer Matching Program SUPPLEMENTARY INFORMATION: Pursuant
obtain a copy of the proposal and AGENCY: Defense Manpower Data to subsection (o) of the Privacy Act of
associated collection instruments, Center, DoD. 1974, as amended (5 U.S.C. 552a), the
please write to the Defense Logistics ACTION: Notice of a Computer Matching DoD and the HHS have concluded an
Agency Information Operations at Program. agreement to conduct a computer
Ogden, ATTN: Ms Janet Hilbish, 2001 matching program between the agencies.
Mission Drive Suite 2, DLA J62FA New SUMMARY: Subsection (e) (12) of the The purpose of this computer matching
Cumberland Office, New Cumberland, Privacy Act of 1974 (5 U.S.C. 552a), as program is to exchange personal data for
PA 17070, or call (717) 770–5500. amended by the Computer Matching the purposes of identifying individuals
SUPPLEMENTARY INFORMATION: and Privacy Protection Act of 1988 (Pub. who are receiving Federal compensation
Title; Associated Form; and OMB L. 100–503), Office of Management and or pension payments and are also
mstockstill on DSK3G9T082PROD with NOTICES
Number: Project Time Record System, Budget (OMB) Guidelines on the receiving payments pursuant to Federal
OMB Control Number 0704–0452. Conduct of Matching Programs (54 FR benefits programs being administered by
Needs and Uses: Contractors working 25818 published June 19, 1989), and the States.
for the Defense Logistics Agency, OMB Circular No. A-130, ‘‘Management The parties to this agreement have
Information Operations log into an of Federal Information Resources,’’ determined that a computer matching
automated project time record system revised November 28, 2000, requires program is the most efficient,
and annotate their time on applicable agencies to publish advance notice of expeditious, and effective means of
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![Federal Register / Vol. 81, No. 125 / Wednesday, June 29, 2016 / Notices 42337
necessary on no more than 10,000,000 DEPARTMENT OF DEFENSE preferred alternative is described in the
public assistance beneficiaries. SUPPLEMENTARY INFORMATION section
Department of the Army, Corps of below. A public notice will be released
2. The DMDC computer database file
Engineers upon completion and signature of the
contains approximately 4.85 million
ROD.
records of active duty and retired The Release of the Final Environmental
military members, including the Reserve ADDRESSES: Copies of comments and
Impact Statement (FEIS) for the Figure
and Guard, and approximately 3.68 Eight Island Shoreline Management questions regarding the FEIS may be
million records of active and retired Project, on Figure Eight Island, New addressed to: U.S. Army Corps of
non-postal Federal civilian employees. Hanover County, NC Engineers, Wilmington District,
Employee or retiree records may include Regulatory Division. ATTN: File
information on benefits payable to AGENCY: Department of the Army, U.S. Number 2006–41158, 69 Darlington
Army Corps of Engineers, DoD. Avenue, Wilmington, NC 28403. Copies
employee or retiree dependents and/or
ACTION: Notice of availability. of the FEIS can be reviewed on the
survivors. Corps homepage at, http://
3. DMDC will match the SSN on the SUMMARY: The U.S. Army Corps of www.saw.usace.army.mil/Missions/
SPAA file by computer against the Engineers (COE), Wilmington District, RegulatoryPermitProgram/
DMDC database. Matching records, Wilmington Regulatory Field Office has MajorProjects.aspx, under Figure Eight
‘‘hits’’ based on SSNs, will produce data received a permit application for Island Terminal Groin: Corps ID #SAW–
elements of the individual’s name; SSN; Department of the Army authorization, 2006–41158.
active or retired; if active, military pursuant to Section 404 of the Clean FOR FURTHER INFORMATION CONTACT:
service or employing agency, and Water Act and Section 10 of the Rivers Questions about the proposed action
current work or home address, and such and Harbors Act, from Figure Eight and FEIS and/or to requests receive a
other data as considered necessary. Beach Homeowners’ Association Inc. CD or written copies of the FEIS can be
(HOA) to install a terminal groin directed to Mr. Mickey Sugg,
F. INCLUSIVE DATES OF THE structure along Rich Inlet and to Wilmington Regulatory Field Office,
MATCHING PROGRAM: This computer conduct a supplemental beach telephone: (910) 251–4811 or
matching program is subject to public nourishment on approximately 4,500 mickey.t.sugg@usace.army.mil.
comment and review by Congress and linear feet of oceanfront beach and 1,400 SUPPLEMENTARY INFORMATION:
the Office of Management and Budget linear feet of back barrier shoreline to 1. Project Purpose and Need. Over the
(OMB). If the mandatory 30 day period protect residential homes and past several decades, the Figure Eight
for comment has expired and no infrastructures along the central and Beach HOA has taken action to address
comments are received and if no northern sections of Figure Eight Island. the continuing oceanfront erosion
objections are raised by either Congress The terminal groin structure will be problems associated with Rich Inlet and
or the OMB within 40 days of being placed perpendicular on the northern Nixon Channel erosion hot-spot on the
notified of the proposed match, the tip of the island along the shoulder of estuarine side of the island. Past actions
computer matching program becomes Rich Inlet; and the proposed source of to protect the shorelines have provided
effective and the respective agencies the material for the nourishment will be some protection, however they are
may begin the exchange at a mutually dredged from an area within Nixon seeking a longer term solution to handle
agreeable time and thereafter on a Channel, a back barrier channel, that shoreline erosion in order to protect the
quarterly basis. By agreement between has been previously used for past beach island’s $907,352,900 (based on the
HHS and DoD, the matching program nourishment projects. In case the 2012 reappraisal) assessed property tax
will be in effect for 18 months with an quantity of material from Nixon value. The HOAs stated needs of the
option to renew for 12 additional Channel is not sufficient, material project continue to be the following: (1)
months unless one of the parties to the pumped from (3) nearby upland Reduce erosion along approximately 2.3
disposal islands will be used to miles of oceanfront and 0.34 mile of
agreement advises the other by written
supplement the nourishment needs. The back barrier shorelines, (2) Provide
request to terminate or modify the
majority of the material will be disposed reasonable short-term protection to
agreement.
within the fillet area, or down shore, of residential structures to any
G. ADDRESS FOR RECEIPT OF the groin. Pending storm events and unpredicted shoreline change over the
PUBLIC COMMENTS OR INQUIRIES: shoreline changes, proposed next five years, (3) Provide long-term
Department of Defense, Office of the maintenance, or periodic nourishment, protection to homes and infrastructure
Deputy Chief Management Officer, of the beach is once every five years, or over the next 30 years, (4) Maintain the
Directorate for Oversight and potentially 6 separate events over the tax value of homes, properties, and
Compliance, 4800 Mark Center Drive, 30-year study period. Nixon Channel infrastructure, (5) Use beach compatible
Mailbox #24, Alexandria, VA 22350– and the upland disposal islands are the material, (6) Maintain navigation
1700. proposed material sources for the conditions within Rich Inlet and Nixon
[FR Doc. 2016–15405 Filed 6–28–16; 8:45 am] periodic maintenance, or Channel, (7) Maintain recreational
renourishment, events. resources, and (8) Balance the needs of
BILLING CODE 5001–06–P
DATES: Written comments on the FEIS the human environment with the
must be received at (see ADDRESSES protection of existing natural resources.
below) no later than 5 p.m. on August 2. Proposed Action. Within the
mstockstill on DSK3G9T082PROD with NOTICES
1, 2016. Town’s preferred alternative, known as
Next Action: No less than 30 days Alternative 5D, the installation of the
from the release date of the FEIS, the terminal groin is the main component in
COE will prepare a Record of Decision the protection of the oceanfront
(ROD), which will reflect an issuance or shoreline. The proposed structure
denial of the permit request for the would be located just north of the
applicant’s preferred alternative. The existing homes along the southern
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Document Created: 2018-02-08 07:43:09
Document Modified: 2018-02-08 07:43:09
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of a Computer Matching Program. | |
| Dates | This proposed action will become effective July 29, 2016 and matching may commence unless changes to the matching program are required due to public comments or by Congressional or by Office of Management and Budget objections. Any public comment must be received before the effective date. | |
| Contact | Ms. Cindy Allard at telephone (703) 571-0070. | |
| FR Citation | 81 FR 42335 |
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