81 FR 43262 - Records Schedules; Availability and Request for Comments
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Federal Register Volume 81, Issue 127 (July 1, 2016)
Federal Register Volume 81, Issue 127 (July 1, 2016)
| Page Range | 43262-43264 | |
| FR Document | 2016-15697 |
[Federal Register Volume 81, Number 127 (Friday, July 1, 2016)] [Notices] [Pages 43262-43264] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-15697] ======================================================================= ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION [NARA-2016-037] Records Schedules; Availability and Request for Comments AGENCY: National Archives and Records Administration (NARA). ACTION: Notice of availability of proposed records schedules; request for comments. ----------------------------------------------------------------------- SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: NARA must receive requests for copies in writing by August 1, 2016. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments. ADDRESSES: You may request a copy of any records schedule identified in this notice by contacting Records Appraisal and Agency Assistance (ACRA) using one of the following means: Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001. Email: [email protected]. FAX: 301-837-3698. You must cite the control number, which appears in parentheses after the name of the agency that submitted the schedule, and a mailing address. If you would like an appraisal report, please include that in your request. FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]. SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing records retention periods and submit these schedules for NARA's approval. These schedules provide for timely transfer into the National Archives of historically valuable records and authorize the agency to dispose of all other records after the agency no longer [[Page 43263]] needs them to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. The schedules listed in this notice are media neutral unless otherwise specified. An item in a schedule is media neutral when an agency may apply the disposition instructions to records regardless of the medium in which it creates or maintains the records. Items included in schedules submitted to NARA on or after December 17, 2007, are media neutral unless the item is expressly limited to a specific medium. (See 36 CFR 1225.12(e).) Agencies may not destroy Federal records without Archivist of the United States' approval. The Archivist approves destruction only after thoroughly considering the records' administrative use by the agency of origin, the rights of the Government and of private people directly affected by the Government's activities, and whether or not the records have historical or other value. In addition to identifying the Federal agencies and any subdivisions requesting disposition authority, this notice lists the organizational unit(s) accumulating the records (or notes that the schedule has agency-wide applicability when schedules cover records that may be accumulated throughout an agency); provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction); and includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it also includes information about the records. You may request additional information about the disposition process at the addresses above. Schedules Pending 1. Department of Agriculture, Farm Service Agency (DAA-0145-2016- 0004, 1 item, 1 temporary item). Records relating to county committee elections, including ballots, correspondence, and eligible voter lists. 2. Department of Agriculture, Office of the Ombudsperson (DAA-0016- 2016-0002, 9 items, 8 temporary items). Monthly activity reports, calendars, speeches and presentations, inquiries and resolution files, statistical tracking records, routine congressional correspondence, and internal program management files. Proposed for permanent retention are official marketing publications and annual reports. 3. Department of the Army, Agency-wide (DAA-AU-2016-0004, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to engineering drawings and technical manuals. 4. Department of the Army, Agency-wide (DAA-AU-2016-0028, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to personnel, manpower, and budget. 5. Department of the Army, Agency-wide (DAA-AU-2016-0031, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to hazardous substances used for equipment maintenance purposes. 6. Department of the Army, Agency-wide (DAA-AU-2016-0033, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to the recruitment of foreign nationals for civilian employment. 7. Department of the Army, Agency-wide (DAA-AU-2016-0034, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to the planning and execution of personnel mobilization. 8. Department of the Army, Agency-wide (DAA-AU-2016-0035, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to materiel nomenclature requests. 9. Department of Commerce, Bureau of the Census (DAA-0029-2016- 0003, 4 items, 3 temporary items). Administrative subject files, reading files, and background and working papers relating to reports and presentations maintained among program subject files. Proposed for permanent retention are program subject files relating to the operations, programs, and plans of the agency. 10. Department of Defense, Defense Health Agency (DAA-0330-2016- 0012, 1 item, 1 temporary item). Master files of an electronic information system used to manage military and other patients who are on blood-thinning medication. 11. Department of Health and Human Services, Administration for Children and Families (DAA-0292-2016-0008, 5 items, 2 temporary items). Records of the Assistant Secretary and Executive Secretariat, including routine program correspondence and working files. Proposed for permanent retention are briefing books, calendars, speeches, policy decision papers, and official correspondence. 12. Department of Health and Human Services, Administration for Children and Families (DAA-0292-2016-0014, 11 items, 6 temporary items). Routine correspondence, working papers and background materials, conference records, routine standard operating procedure records, mass communication records, and routine reports. Proposed for permanent retention are publications, photographs, conference records of high-level officials, and official correspondence of high-level officials. 13. Department of Homeland Security, Immigration and Customs Enforcement (DAA-0567-2016-0002, 14 items, 14 temporary items). Records related to information management compliance including complaint and privacy incident files, compliance review files, disclosure advice files, rulemaking files, information sharing agreement files, and related materials. 14. Department of Homeland Security, United States Citizenship and Immigration Services (DAA-0566-2016-0013, 1 item, 1 temporary item). Master files of an electronic information system used to track and process applications, petitions, and requests for benefits and services. 15. Department of the Navy, United States Marine Corps (DAA-0127- 2014-0003, 1 item, 1 temporary item). Master files of an electronic information system used to manage, analyze, and disseminate topographic imagery for commands in the field. 16. Department of the Navy, United States Marine Corps (DAA-0127- 2014-0024, 2 items, 1 temporary item). Master files of an electronic information system used to manage digital imagery not of historical importance. Proposed for permanent retention are significant images of historical importance. 17. Department of Transportation, National Highway Transportation Safety Administration (DAA-0416-2014-0001, 1 item, 1 temporary item). Records related to cognitive testing performed in preparation for a motor vehicle occupant safety survey. 18. Federal Communications Commission, International Bureau (DAA- 0173-2016-0010, 3 items, 3 temporary items). Overseas telecommunications data submitted by carriers. 19. Federal Communications Commission, Office of Engineering and [[Page 43264]] Technology (DAA-0173-2016-0003, 2 items, 2 temporary items). Applications submitted by the public, related documents, and licenses granted for experimental radio testing and research licenses. 20. Federal Communications Commission, Wireline Competition Bureau (DAA-0173-2016-0006, 1 item, 1 temporary item). Records related to wireless provider traffic studies. 21. National Archives and Records Administration, Office of Government Information Services (DAA-0064-2016-0001, 4 items, 2 temporary items). Records created in helping resolve Freedom of Information Act disputes and other mission-related functions. Proposed for permanent retention are compliance assessment final reports and the annual report to Congress. 22. National Archives and Records Administration, Research Services (N2-59-16-1, 2 items, 2 temporary items). Records of the Department of State related to regulations and executive orders which are duplicative of accessioned records found in other record groups. These records were accessioned to the National Archives but lack sufficient historical value to warrant continued preservation. 23. Peace Corps, Headquarters (DAA-0490-2016-0002, 3 items, 3 temporary items). Records related to training materials created for volunteers and post staff. 24. Reconstruction Finance Corporation, Metals Reserve Company (N1- 234-12-2, 42 items, 38 temporary items). Included are administrative records and records related to production, pricing, contracts, transportation, and stockpiling and warehousing of metal ores. Proposed for permanent retention are Texas City, Texas, plant blueprints and 1947 disaster subject files, and records related to the Premium Price Plan. 25. Reconstruction Finance Corporation, Rubber Reserve Corporation (N1-234-12-3, 14 items, 11 temporary items). Records include administrative files, transportation documentation, freight claims, payment information, service order contracts, cooperative agreements, research contracts, lease agreements, sales reports, and purchase agreements. Proposed for permanent retention are synthetic rubber program records, annual operational reports, and Corporation agreements with private companies. 26. Securities and Exchange Commission, Office of Human Resources (DAA-0266-2016-0010, 4 items, 4 temporary items). Records related to agency-sponsored employee training. 27. Securities and Exchange Commission, Office of Minority and Women Inclusion (DAA-0266-2016-0011, 7 items, 7 temporary items). Records related to agency actions to promote, monitor, and assess workplace diversity and inclusion. 28. Selective Service System, Agency-wide (DAA-0147-2015-0004, 1 item, 1 temporary item). Master files of an electronic information system that contains records relating to the registration and compliance of individuals under the Selective Service Act. Laurence Brewer, Chief Records Officer for the U.S. Government. [FR Doc. 2016-15697 Filed 6-30-16; 8:45 am] BILLING CODE 7515-01-P
![43262 Federal Register / Vol. 81, No. 127 / Friday, July 1, 2016 / Notices
Services Corporation, 3333 K St. NW., by private attorneys volunteering with instructions on what happens to records
Washington, DC 20007–3522; 202–337– the grantee or providing reduced-fee when agencies no longer need them for
6519 (fax); mfreedman@lsc.gov. LSC services. One comment said that the current Government business. The
prefers electronic submissions via email proposed program letter was complete records schedules authorize agencies to
with attachments in Acrobat PDF and adequate to explain the preserve records of continuing value in
format. Written comments sent to any requirements. the National Archives of the United
other address or received after the end Based on the comments and States and to destroy, after a specified
of the comment period may not be additional internal review, LSC has period, records lacking administrative,
considered by LSC. substantially revised the program letter legal, research, or other value. NARA
FOR FURTHER INFORMATION CONTACT: to: (1) Eliminate the requirement for a publishes notice in the Federal Register
Mark Freedman, Senior Associate follow-up contact by a person in all for records schedules in which agencies
General Counsel, Legal Services situations, (2) clarify that applicants or propose to destroy records not
Corporation, 3333 K St. NW., their authorized representatives may previously authorized for disposal or
Washington, DC 20007; 202–295–1623 provide the financial information, and reduce the retention period of records
(phone); 202–337–6519 (fax); (3) provide guidelines for when the already authorized for disposal. NARA
mfreedman@lsc.gov. automated system may make a financial invites public comments on such
SUPPLEMENTARY INFORMATION: The Legal
eligibility determination without review records schedules, as required by 44
Services Corporation (‘‘LSC’’ or by a person. In all cases, the grantee U.S.C. 3303a(a).
‘‘Corporation’’) was established by the must maintain clear and accessible DATES: NARA must receive requests for
United States Congress ‘‘for the purpose records regarding the structure and copies in writing by August 1, 2016.
of providing financial support for legal operation of the system, maintain all Once NARA finishes appraising the
assistance in noncriminal matters or information required for client- records, we will send you a copy of the
proceedings to persons financially eligibility determinations, and engage in schedule you requested. We usually
unable to afford such assistance.’’ 42 ongoing review of the system for prepare appraisal memoranda that
U.S.C. 2996b(a). LSC performs this improvements. Furthermore, grantees contain additional information
function primarily by funding civil legal must design and operate these systems concerning the records covered by a
aid programs providing legal services to so as to maintain access to services for proposed schedule. You may also
low-income persons throughout the people with disabilities. request these. If you do, we will also
The revised program letter is available provide them once we have completed
United States and its possessions and
on the LSC Web site at http:// the appraisal. You have 30 days after we
territories in geographic areas
www.lsc.gov/about-lsc/matters- send to you these requested documents
determined by LSC. Each LSC funding
comment. LSC will accept comments on in which to submit comments.
recipient must screen all applicants for
the notice for thirty days and, if the ADDRESSES: You may request a copy of
LSC-funded legal assistance to
comments warrant, will issue an any records schedule identified in this
determine if the applicant’s household
additional notice modifying the notice by contacting Records Appraisal
meets the recipient’s financial eligibility
proposed program letter and adjusting and Agency Assistance (ACRA) using
requirements for income and assets,
the effective date. In the absence of any one of the following means:
which themselves must comply with the
such notice, the revised program letter Mail: NARA (ACRA); 8601 Adelphi
LSC financial eligibility requirements
will be effective forty days after Road; College Park, MD 20740–6001.
set forth at 45 CFR part 1611.
On March 26, 2012, LSC published for publication of this notice in the Federal Email: request.schedule@nara.gov.
comment a draft program letter Register. FAX: 301–837–3698.
discussing minimum screening Dated: June 27, 2016. You must cite the control number,
requirements for LSC recipients when Mark Freedman, which appears in parentheses after the
determining financial eligibility of Senior Associate General Counsel.
name of the agency that submitted the
applicants based on information schedule, and a mailing address. If you
[FR Doc. 2016–15578 Filed 6–30–16; 8:45 am]
collected through automated online would like an appraisal report, please
BILLING CODE 7050–01–P
intake systems. 77 FR 17529. The draft include that in your request.
program letter and comments received FOR FURTHER INFORMATION CONTACT:
are in the ‘‘Closed Matters for Margaret Hawkins, Director, by mail at
NATIONAL ARCHIVES AND RECORDS Records Appraisal and Agency
Comment’’ section of LSC’s Web site at: ADMINISTRATION
http://www.lsc.gov/about-lsc/matters- Assistance (ACRA); National Archives
comment under ‘‘Draft Financial- [NARA–2016–037] and Records Administration; 8601
Screening Program Letter’’. Adelphi Road; College Park, MD 20740–
LSC received eight comments, all of Records Schedules; Availability and 6001, by phone at 301–837–1799, or by
which encouraged LSC to provide Request for Comments email at request.schedule@nara.gov.
guidance on this topic. Four comments AGENCY: National Archives and Records SUPPLEMENTARY INFORMATION: Each year,
recommended that LSC not require a Administration (NARA). Federal agencies create billions of
person at the grantee to make a direct ACTION: Notice of availability of records on paper, film, magnetic tape,
follow-up contact regarding financial proposed records schedules; request for and other media. To control this
information for every applicant using an accumulation, agency records managers
asabaliauskas on DSK3SPTVN1PROD with NOTICES
comments.
automated intake system. Three prepare schedules proposing records
comments suggested clarifying who may SUMMARY: The National Archives and retention periods and submit these
provide financial eligibility information Records Administration (NARA) schedules for NARA’s approval. These
for an applicant through an automated publishes notice at least once monthly schedules provide for timely transfer
system, and to include representatives of certain Federal agency requests for into the National Archives of
of applicants, such as family members. records disposition authority (records historically valuable records and
One comment recommended separate schedules). Once approved by NARA, authorize the agency to dispose of all
requirements for applicants to be served records schedules provide mandatory other records after the agency no longer
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![43264 Federal Register / Vol. 81, No. 127 / Friday, July 1, 2016 / Notices
Technology (DAA–0173–2016–0003, 2 related to agency-sponsored employee Agenda and meeting materials: You
items, 2 temporary items). Applications training. may find all meeting materials at
submitted by the public, related 27. Securities and Exchange https://ogis.archives.gov/foia-advisory-
documents, and licenses granted for Commission, Office of Minority and committee/2016-2018-term/
experimental radio testing and research Women Inclusion (DAA–0266–2016– Meetings.htm. This will be the first
licenses. 0011, 7 items, 7 temporary items). meeting of the new committee term. The
20. Federal Communications Records related to agency actions to purpose of this meeting will be to
Commission, Wireline Competition promote, monitor, and assess workplace introduce new members, choose
Bureau (DAA–0173–2016–0006, 1 item, diversity and inclusion. meeting dates, brainstorm topics for
1 temporary item). Records related to 28. Selective Service System, Agency- subcommittees, and have Government
wireless provider traffic studies. wide (DAA–0147–2015–0004, 1 item, 1 members receive ethics training.
21. National Archives and Records temporary item). Master files of an Procedures: The meeting is open to
Administration, Office of Government electronic information system that the public. Due to access procedures,
Information Services (DAA–0064–2016– contains records relating to the you must register in advance if you wish
0001, 4 items, 2 temporary items). registration and compliance of to attend the meeting. You will also go
Records created in helping resolve individuals under the Selective Service through security screening when you
Freedom of Information Act disputes Act. enter the building. Registration for the
and other mission-related functions. meeting will go live via Eventbrite on
Laurence Brewer,
Proposed for permanent retention are June 29, 2016, at 10:00 a.m. EDT. To
Chief Records Officer for the U.S. register for the meeting, please do so at
compliance assessment final reports and Government.
the annual report to Congress. this Eventbrite link: http://
[FR Doc. 2016–15697 Filed 6–30–16; 8:45 am]
22. National Archives and Records www.eventbrite.com/o/office-of-
BILLING CODE 7515–01–P government-information-services-
Administration, Research Services (N2–
59–16–1, 2 items, 2 temporary items). 7515239993.
Records of the Department of State This program will be live streamed on
NATIONAL ARCHIVES AND RECORDS the US National Archives’ YouTube
related to regulations and executive ADMINISTRATION
orders which are duplicative of channel, https://www.youtube.com/
accessioned records found in other Office of Government Information user/usnationalarchives/playlists. The
record groups. These records were Services webcast will include a captioning
accessioned to the National Archives option. To request additional
but lack sufficient historical value to [NARA–2016–038] accommodations (e.g., a transcript),
warrant continued preservation. email foia-advisory-
23. Peace Corps, Headquarters (DAA– Freedom of Information Act (FOIA) committee@nara.gov or call 202–741–
0490–2016–0002, 3 items, 3 temporary Advisory Committee; Meeting 5783. Members of the media who wish
items). Records related to training AGENCY: National Archives and Records to register, those who are unable to
materials created for volunteers and Administration (NARA). register online, and those who require
post staff. special accommodations, should contact
ACTION: Notice of Federal Advisory
24. Reconstruction Finance Kate Gastner at the phone number,
Committee Meeting.
Corporation, Metals Reserve Company mailing address, or email address listed
(N1–234–12–2, 42 items, 38 temporary SUMMARY: In accordance with the above.
items). Included are administrative Federal Advisory Committee Act Patrice Little Murray,
records and records related to (5 U.S.C. App) and the second United Committee Management Officer.
production, pricing, contracts, States Open Government National
[FR Doc. 2016–15667 Filed 6–30–16; 8:45 am]
transportation, and stockpiling and Action Plan (NAP) released on
BILLING CODE 7515–01–P
warehousing of metal ores. Proposed for December 5, 2013, NARA announces an
permanent retention are Texas City, upcoming Freedom of Information Act
Texas, plant blueprints and 1947 (FOIA) Advisory Committee meeting.
disaster subject files, and records related NATIONAL CREDIT UNION
DATES: The meeting will be July 21,
to the Premium Price Plan. ADMINISTRATION
2016, from 10:00 a.m. to 1:00 p.m. EDT.
25. Reconstruction Finance You must register for the meeting by Agency Information Collection
Corporation, Rubber Reserve 5:00 p.m. EDT on July 19, 2016. Activities: Privacy of Consumer
Corporation (N1–234–12–3, 14 items, 11 ADDRESSES: The meeting will be at the Financial Information Recordkeeping
temporary items). Records include National Archives and Records and Disclosure Requirements Under
administrative files, transportation Administration (NARA); 700 Gramm-Leach-Bliley Act and
documentation, freight claims, payment Pennsylvania Avenue NW., William G. Regulation P, Comment Request
information, service order contracts, McGowan Theater; Washington, DC
cooperative agreements, research 20408. AGENCY: National Credit Union
contracts, lease agreements, sales Administration (NCUA).
reports, and purchase agreements. FOR FURTHER INFORMATION CONTACT: Kate
ACTION: Notice and request for comment.
Proposed for permanent retention are Gastner, Designated Federal Officer for
asabaliauskas on DSK3SPTVN1PROD with NOTICES
synthetic rubber program records, this committee, by mail at National SUMMARY: NCUA, as part of its
annual operational reports, and Archives and Records Administration; continuing effort to reduce paperwork
Corporation agreements with private Office of Government Information and respondent burden, invites the
companies. Services; 8601 Adelphi Road—OGIS; general public and other Federal
26. Securities and Exchange College Park, MD 20740–6001, by agencies to comment on the submission
Commission, Office of Human telephone at 202–741–5783, or by email for reinstatement of a previously
Resources (DAA–0266–2016–0010, 4 at foia-advisory-committee@nara.gov. approved collection, as required by the
items, 4 temporary items). Records SUPPLEMENTARY INFORMATION: Paperwork Reduction Act of 1995 (Pub.
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Document Created: 2016-07-14 11:37:13
Document Modified: 2016-07-14 11:37:13
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of availability of proposed records schedules; request for comments. | |
| Dates | NARA must receive requests for copies in writing by August 1, 2016. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments. | |
| Contact | Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected] | |
| FR Citation | 81 FR 43262 |
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