81 FR 43262 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 127 (July 1, 2016)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

[Federal Register Volume 81, Number 127 (Friday, July 1, 2016)]
[Notices]
[Pages 43262-43264]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-15697]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2016-037]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by August 1, 
2016. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
records retention periods and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the agency to 
dispose of all other records after the agency no longer

[[Page 43263]]

needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (DAA-0145-2016-
0004, 1 item, 1 temporary item). Records relating to county committee 
elections, including ballots, correspondence, and eligible voter lists.
    2. Department of Agriculture, Office of the Ombudsperson (DAA-0016-
2016-0002, 9 items, 8 temporary items). Monthly activity reports, 
calendars, speeches and presentations, inquiries and resolution files, 
statistical tracking records, routine congressional correspondence, and 
internal program management files. Proposed for permanent retention are 
official marketing publications and annual reports.
    3. Department of the Army, Agency-wide (DAA-AU-2016-0004, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to engineering drawings and technical 
manuals.
    4. Department of the Army, Agency-wide (DAA-AU-2016-0028, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to personnel, manpower, and budget.
    5. Department of the Army, Agency-wide (DAA-AU-2016-0031, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to hazardous substances used for equipment 
maintenance purposes.
    6. Department of the Army, Agency-wide (DAA-AU-2016-0033, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to the recruitment of foreign nationals for 
civilian employment.
    7. Department of the Army, Agency-wide (DAA-AU-2016-0034, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to the planning and execution of personnel 
mobilization.
    8. Department of the Army, Agency-wide (DAA-AU-2016-0035, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to materiel nomenclature requests.
    9. Department of Commerce, Bureau of the Census (DAA-0029-2016-
0003, 4 items, 3 temporary items). Administrative subject files, 
reading files, and background and working papers relating to reports 
and presentations maintained among program subject files. Proposed for 
permanent retention are program subject files relating to the 
operations, programs, and plans of the agency.
    10. Department of Defense, Defense Health Agency (DAA-0330-2016-
0012, 1 item, 1 temporary item). Master files of an electronic 
information system used to manage military and other patients who are 
on blood-thinning medication.
    11. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0008, 5 items, 2 temporary items). 
Records of the Assistant Secretary and Executive Secretariat, including 
routine program correspondence and working files. Proposed for 
permanent retention are briefing books, calendars, speeches, policy 
decision papers, and official correspondence.
    12. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0014, 11 items, 6 temporary 
items). Routine correspondence, working papers and background 
materials, conference records, routine standard operating procedure 
records, mass communication records, and routine reports. Proposed for 
permanent retention are publications, photographs, conference records 
of high-level officials, and official correspondence of high-level 
officials.
    13. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2016-0002, 14 items, 14 temporary items). Records 
related to information management compliance including complaint and 
privacy incident files, compliance review files, disclosure advice 
files, rulemaking files, information sharing agreement files, and 
related materials.
    14. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0013, 1 item, 1 temporary item). 
Master files of an electronic information system used to track and 
process applications, petitions, and requests for benefits and 
services.
    15. Department of the Navy, United States Marine Corps (DAA-0127-
2014-0003, 1 item, 1 temporary item). Master files of an electronic 
information system used to manage, analyze, and disseminate topographic 
imagery for commands in the field.
    16. Department of the Navy, United States Marine Corps (DAA-0127-
2014-0024, 2 items, 1 temporary item). Master files of an electronic 
information system used to manage digital imagery not of historical 
importance. Proposed for permanent retention are significant images of 
historical importance.
    17. Department of Transportation, National Highway Transportation 
Safety Administration (DAA-0416-2014-0001, 1 item, 1 temporary item). 
Records related to cognitive testing performed in preparation for a 
motor vehicle occupant safety survey.
    18. Federal Communications Commission, International Bureau (DAA-
0173-2016-0010, 3 items, 3 temporary items). Overseas 
telecommunications data submitted by carriers.
    19. Federal Communications Commission, Office of Engineering and

[[Page 43264]]

Technology (DAA-0173-2016-0003, 2 items, 2 temporary items). 
Applications submitted by the public, related documents, and licenses 
granted for experimental radio testing and research licenses.
    20. Federal Communications Commission, Wireline Competition Bureau 
(DAA-0173-2016-0006, 1 item, 1 temporary item). Records related to 
wireless provider traffic studies.
    21. National Archives and Records Administration, Office of 
Government Information Services (DAA-0064-2016-0001, 4 items, 2 
temporary items). Records created in helping resolve Freedom of 
Information Act disputes and other mission-related functions. Proposed 
for permanent retention are compliance assessment final reports and the 
annual report to Congress.
    22. National Archives and Records Administration, Research Services 
(N2-59-16-1, 2 items, 2 temporary items). Records of the Department of 
State related to regulations and executive orders which are duplicative 
of accessioned records found in other record groups. These records were 
accessioned to the National Archives but lack sufficient historical 
value to warrant continued preservation.
    23. Peace Corps, Headquarters (DAA-0490-2016-0002, 3 items, 3 
temporary items). Records related to training materials created for 
volunteers and post staff.
    24. Reconstruction Finance Corporation, Metals Reserve Company (N1-
234-12-2, 42 items, 38 temporary items). Included are administrative 
records and records related to production, pricing, contracts, 
transportation, and stockpiling and warehousing of metal ores. Proposed 
for permanent retention are Texas City, Texas, plant blueprints and 
1947 disaster subject files, and records related to the Premium Price 
Plan.
    25. Reconstruction Finance Corporation, Rubber Reserve Corporation 
(N1-234-12-3, 14 items, 11 temporary items). Records include 
administrative files, transportation documentation, freight claims, 
payment information, service order contracts, cooperative agreements, 
research contracts, lease agreements, sales reports, and purchase 
agreements. Proposed for permanent retention are synthetic rubber 
program records, annual operational reports, and Corporation agreements 
with private companies.
    26. Securities and Exchange Commission, Office of Human Resources 
(DAA-0266-2016-0010, 4 items, 4 temporary items). Records related to 
agency-sponsored employee training.
    27. Securities and Exchange Commission, Office of Minority and 
Women Inclusion (DAA-0266-2016-0011, 7 items, 7 temporary items). 
Records related to agency actions to promote, monitor, and assess 
workplace diversity and inclusion.
    28. Selective Service System, Agency-wide (DAA-0147-2015-0004, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains records relating to the registration and 
compliance of individuals under the Selective Service Act.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2016-15697 Filed 6-30-16; 8:45 am]
 BILLING CODE 7515-01-P