81 FR 45597 - Privacy Act of 1974; System of Records

DEPARTMENT OF VETERANS AFFAIRS

Federal Register Volume 81, Issue 135 (July 14, 2016)

Page Range		45597-45602
FR Document		2016-16640
As required by the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), notice is hereby given that the Department of Veterans Affairs (VA) is amending the system of records entitled ``Enrollment and Eligibility Records-VA'' (147VA16) as set forth in 73 FR 15847. VA is amending the system of records by revising the System Number, System Location, Categories of Individuals Covered by the System, Category of Records in the System, Authority for Maintenance of the System, Purpose, Routine Uses of Records Maintained in the System, Storage, Safeguards, Retention and Disposal, and Record Source Category. VA is republishing the system notice in its entirety.
Federal Register, Volume 81 Issue 135 (Thursday, July 14, 2016)
[Federal Register Volume 81, Number 135 (Thursday, July 14, 2016)]
[Notices]
[Pages 45597-45602]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-16640]


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DEPARTMENT OF VETERANS AFFAIRS


Privacy Act of 1974; System of Records

AGENCY: Department of Veterans Affairs (VA).

ACTION: Notice of amendment of system of records.

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SUMMARY: As required by the Privacy Act of 1974 (5 U.S.C. 552a(e)(4)), 
notice is hereby given that the Department of Veterans Affairs (VA) is 
amending the system of records entitled ``Enrollment and Eligibility 
Records-VA'' (147VA16) as set forth in 73 FR 15847. VA is amending the 
system of records by revising the System Number, System Location, 
Categories of Individuals Covered by the System, Category of Records in 
the System, Authority for Maintenance of the System, Purpose, Routine 
Uses of Records Maintained in the System, Storage, Safeguards, 
Retention and Disposal, and Record Source Category. VA is republishing 
the system notice in its entirety.

DATES: Comments on this new system of records must be received no later 
than August 15, 2016. If no public comment is received during the 
period allowed for comment or unless otherwise

[[Page 45598]]

published in the Federal Register by VA, the new system will become 
effective August 15, 2016.

ADDRESSES: Written comments concerning the amended system of records 
may be submitted through www.regulations.gov; by mail or hand-delivery 
to Director, Regulations Management (02REG), Department of Veterans 
Affairs, 810 Vermont Avenue NW., Room 1068, Washington, DC 20420; or by 
fax to (202) 273-9026. All comments received will be available for 
public inspection in the Office of Regulation Policy and Management, 
Room 1063B, between the hours of 8 a.m. and 4:30 p.m., Monday through 
Friday (except holidays). Please call (202) 461-4902 for an 
appointment. In addition, during the comment period, comments may be 
viewed online through the Federal Docket Management System (FDMS) at 
www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Veterans Health Administration (VHA) 
Privacy Officer, Department of Veterans Affairs, 810 Vermont Avenue 
NW., Washington, DC 20420; telephone (704) 245-2492.

SUPPLEMENTARY INFORMATION: The System Number is changed from 147VA16 to 
147VA10NF1 to reflect the current organizational alignment.
    The System Location is being amended to remove Austin Automation 
Center (AAC) and replace it with Austin Information Technology Center 
(AITC); and 24VA19 is being removed and replaced with 24VA10P2. Also, 
Veteran Identification Card (VIC) National Card Management Directory 
(NCMD) located at the Hines, Illinois, and Silver Spring, Maryland VA 
facilities is being removed and replaced with Veteran Health 
Identification Card (VHIC) located at the AITC and 3M Cogent, Inc.
    The Category of Individuals Covered by the System is being amended 
to include Veterans and caregivers inquiring about, applying for and 
participating in the Program of Comprehensive Assistance for Family 
Caregivers and the Program of General Caregiver Support Services 
established by the Caregivers and Veterans Omnibus Health Services Act 
of 2010, Public Law 111-163, signed into law on May 5, 2010, as well as 
individuals who call into the VA's Caregiver Support Line.
    The Category of Records in the System is being amended to add 
Member ID number--which is Department of Defense's Electronic Data 
Interchange Personal Identifier (EDIPI), Plan ID, special awards and 
Branch of Service. The Caregiver database that tracks these program 
participants includes, but is not limited to: The Veteran and/or 
caregiver(s) name, Social Security number, gender, age, date of birth, 
address, phone number, and email address; VA eligibility related 
information, such as service connection, DD 214, ``Certification of 
Release or Discharge from Active Duty'', Line of Duty documentation, 
and stipend payment information; written correspondence; VA Form 10-
10CG, ``Application for Comprehensive Assistance for Family Caregiver 
Program''; and correspondence with Caregiver Support Line, including 
referral information and VA staff remarks.
    The Authority for Maintenance of the System is being amended to add 
Title 28 U.S.C. and 38 U.S.C. 1720G.
    The Purpose is being updated to include VA's Caregiver Support 
Program and providing enrolled Veterans with customized Veterans Health 
Benefits Handbooks.
    The Routine Uses of Records Maintained in the System has been 
amended by adding Routine Use #15 which states, ``VA may disclose the 
name and Veteran Health Identification Card image of a missing patient 
from a VA health care facility to local law enforcement for the purpose 
of assisting in locating the missing patient.'' VA needs to locate 
missing patients quickly for their safety and enlisting the assistance 
of local law enforcement is crucial to being able to find patients as 
quick as possible.
    The Storage is being amended to remove NCMD databases and replace 
it with 3M Cogent, Inc. databases.
    The Safeguard section is being amended to remove Silver Spring and 
Hines databases and replace it with 3M Cogent, Inc. AAC is being 
replaced with AITC and VIC is being replaced with VHIC.
    The Retention and Disposal is being amended to remove the language 
that Regardless of the record medium, all records are disposed of in 
accordance with the records retention standards approved by the 
Archivist of the United States, NARA, and published in the VHA Records 
Control Schedule 10-1. This section is being replaced with per Records 
Control Schedule (RCS) 10-1 May of 2016; Use disposition schedule 
1250.1.b Health Eligibility Center (HEC) Records, Optical Disks or 
Other Electronic Medium will be temporarily deleted when all phase of 
the Veteran's appeal rights have ended (ten years after the income year 
for which the means test verification was conducted) (N1-15-98-3, item 
2). All Ad-Hoc reports created as part of this system shall be managed 
per National Archives and Records Administration (NARA) approved 
General Record Schedule (GRS) 3.2 Items 030, Ad-Hoc reports.
    The Record Source Category is being amended to replace 24VA19 with 
24VA10P2; 79VA19 with 79VA10P2; and 89VA16 with 89VA10NB.
    The Report of Intent to Amend a System of Records Notice and an 
advance copy of the system notice have been sent to the appropriate 
Congressional committees and to the Director of Office of Management 
and Budget (OMB) as required by 5 U.S.C. 552a(r) (Privacy Act) and 
guidelines issued by OMB (65 FR 77677), December 12, 2000.

Signing Authority

    The Secretary of Veterans Affairs, or designee, approved this 
document and authorized the undersigned to sign and submit the document 
to the Office of the Federal Register for publication electronically as 
an official document of the Department of Veterans Affairs. Gina S. 
Farrisee, Deputy Chief of Staff, approved this document on June 30, 
2016, for publication.

    Dated: July 6, 2016.
Kathleen M. Manwell,
Program Analyst, VA Privacy Service, Office of Privacy and Records 
Management, Department of Veterans Affairs.
147VA10NF1

SYSTEM NAME:
    Enrollment and Eligibility Records-VA.

SYSTEM LOCATION:
    Records are maintained at the Health Eligibility Center (HEC) in 
Atlanta, Georgia; the Austin Information Technology Center (AITC) in 
Austin, Texas; at each VA health care facility as described in the VA 
system of records entitled ``Patient Medical Records-VA'' (24VA10P2); 
and at the Veteran Health Identification Card (VHIC) located at the 
AITC and 3M Cogent, Inc. Electronic and magnetic records are also 
stored at contracted facilities for storage and back-up purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 28 U.S.C., title 38, U.S.C., sections 501(a), 1705, 1710, 
1720G, 1722, and 5317.

PURPOSE(S):
    Information in this system of records is used to establish and 
maintain applicants' records necessary to support the delivery of 
health care benefits; establish applicants' eligibility for VA health 
care benefits; VA's Caregiver Support Program; operate an annual 
enrollment system; provide eligible Veterans with an identification 
card;

[[Page 45599]]

collect from an applicant's health insurance provider for care of their 
nonservice-connected conditions; provide educational materials related 
to VA health care benefits, such as the customized Veterans Health 
Benefits Handbook, respond to Veteran and non-Veteran inquiries related 
to VA health care benefits, and compile management reports.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    The records contain information on individuals who have applied for 
or who have received VA health care benefits under title 38 U.S.C., 
chapter 17. The records also include Veterans and caregivers inquiring 
about, applying for and participating in the Program of Comprehensive 
Assistance for Family Caregivers and the Program of General Caregiver 
Support Services established by the Caregivers and Veterans Omnibus 
Health Services Act of 2010, Public Law 111-163, signed into law on May 
5, 2010, as well as individuals who call into VA's Caregiver Support 
Line, Veterans, their spouses and dependents as provided for in other 
provisions of title 38 U.S.C.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in this system may include: Medical 
benefit applications; eligibility and enrollment information, including 
information obtained from Veterans Benefits Administration's automated 
records, such as the ``Compensation, Pension, Education and 
Rehabilitation Records-VA'' (58VA21/22), and VHIC information including 
applicant's name, address(es), date of birth, Member ID number--which 
is Department of Defense's Electronic Data Interchange Personal 
Identifier (EDIPI), Plan ID, special awards and Branch of Service, 
Internal Control Number (ICN), applicant's image, preferred facility 
and facility requesting a VHIC, names, addresses and phone numbers of 
persons to contact in the event of a medical emergency, family 
information including spouse and dependent(s) name(s), address(es) and 
Social Security number; applicant and spouse's employment information, 
including occupation, employer(s) name(s) and address(es); financial 
information concerning the applicant and the applicant's spouse 
including family income, assets, expenses, debts; third party health 
plan contract information, including health insurance carrier name and 
address, policy number and time period covered by policy; facility 
location(s) where treatment is provided; type of treatment provided 
(i.e., inpatient or outpatient); information about the applicant's 
military service (e.g., dates of active duty service, dates and branch 
of service, and character of discharge, combat service dates and 
locations, military decorations, POW status and military service 
experience including exposures to toxic substances); information about 
the applicant's eligibility for VA compensation or pension benefits, 
and the applicant's enrollment status and enrollment priority group. 
These records also include, but are not limited to, individual 
correspondence provided to the HEC by Veterans, their family members 
and Veterans' representatives, such as Veteran Service Officers (VSO); 
copies of death certificates; DD Form 214, ``Certificate of Release or 
Discharge from Active Duty''; disability award letters; VA and other 
pension applications; VA Form 10-10EZ, ``Application for Health 
Benefits''; VA Form 10-10EZR, ``Health Benefits Renewal''; VA Form 10-
10EC, ``Application for Extended Care Services''; and workers 
compensation forms. The Caregiver database that tracks these program 
participants includes, but is not limited to: the Veteran and/or 
caregiver(s) name, Social Security number, gender, age, date of birth, 
address, phone number, and email address; VA eligibility related 
information, such as service connection, DD 214, ``Certification of 
Release or Discharge from Active Duty'', Line of Duty documentation, 
and stipend payment information; written correspondence; VA Form 10-
10CG, ``Application for Comprehensive Assistance for Family Caregiver 
Program''; and correspondence with Caregiver Support Line, including 
referral information and VA staff remarks.

RECORD SOURCE CATEGORIES:
    Information in the systems of records may be provided by the 
applicant; applicant's spouse or other family members or accredited 
representatives or friends; health insurance carriers; other Federal 
agencies; ``Patient Medical Records-VA'' (24VA10P2) system of records; 
``Veterans Health Information System and Technology Architecture 
(VistA) Records-VA'' (79VA10P2); ``Income Verification Records-VA'' 
(89VA10NB); and Veterans Benefits Administration automated record 
systems, including ``Veterans and Beneficiaries Identification and 
Records Location Subsystem-VA'' (38VA23) and the ``Compensation, 
Pension, Education and Rehabilitation Records-VA'' (58VA21/22).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the extent that records contained in the system include 
information protected by 45 CFR parts 160 and 164 (i.e., individually 
identifiable health information), that information cannot be disclosed 
under a routine use unless there is also specific regulatory authority 
in 45 CFR parts 160 and 164 permitting disclosure.
    1. VA may disclose information from this system of records, as 
deemed necessary and proper, to named individuals serving as accredited 
service organization representatives and other individuals named as 
approved agents or attorneys for a documented purpose and period of 
time, to aid beneficiaries in the preparation and presentation of their 
cases during the verification and/or due process procedures and in the 
presentation and prosecution of claims under laws administered by VA.
    2. VA may disclose on its own initiative any information in this 
system, except the names and home addresses of Veterans and their 
dependents, which is relevant to a suspected or reasonably imminent 
violation of law, whether civil, criminal or regulatory in nature and 
whether arising by general or program statute or by regulation, rule or 
order issued pursuant thereto, to a Federal, State, local, or foreign 
agency charged with the responsibility of investigating or prosecuting 
such violation, or charged with enforcing or implementing the statute, 
regulation, rule or order. On its own initiative, VA may also disclose 
the names and addresses of Veterans and their dependents to a Federal 
agency charged with the responsibility of investigating or prosecuting 
civil, criminal or regulatory violations of law, or charged with 
enforcing or implementing the statute, regulation, rule or order issued 
pursuant thereto.
    3. VA may disclose information from this system of records to 
private attorneys representing Veterans rated incompetent in 
conjunction with issuance of Certificates of Incompetence, in the 
course of presenting evidence to a court, magistrate or administrative 
tribunal, in matters of guardianship, inquests and commitments; and to 
probation and parole officers in connection with court required duties.
    4. VA may disclose information to a VA Federal fiduciary or a 
guardian ad litem in relation to his or her representation of a Veteran 
only to the extent necessary to fulfill the duties of the VA Federal 
fiduciary or the guardian ad litem.

[[Page 45600]]

    5. VA may disclose information to attorneys, insurance companies, 
employers, third parties liable or potentially liable under health plan 
contracts, and to courts, boards, or commissions, but only to the 
extent necessary to aid VA in the preparation, presentation, and 
prosecution of claims authorized under Federal, State, or local laws, 
and regulations promulgated thereunder.
    6. VA may disclose information in this system of records to the 
Department of Justice (DoJ), either on VA's initiative or in response 
to DoJ's request for the information, after either VA or DoJ determines 
that such information is relevant to DoJ's representation of the United 
States or any of its components in legal proceedings before a court or 
adjudicative body, provided that, in each case, the agency also 
determines prior to disclosure that disclosure of the records to the 
DoJ is a use of the information contained in the records that is 
compatible with the purpose for which VA collected the records. VA, on 
its own initiative, may disclose records in this system of records in 
legal proceedings before a court or administrative body after 
determining that the disclosure of the records to the court or 
administrative body is a use of the information contained in the 
records that is compatible with the purpose for which VA collected the 
records.
    7. VA may disclose information to the NARA and General Services 
Administration in records management inspections conducted under 
authority of title 44 U.S.C.
    8. VA may disclose information for the purposes identified below to 
a third party, except consumer reporting agencies, in connection with 
any proceeding for the collection of an amount owed to the United 
States by virtue of a person's participation in any benefit program 
administered by VA. Information may be disclosed under this routine use 
only to the extent that it is reasonably necessary for the following 
purposes: (a) To assist VA in the collection of costs of services 
provided individuals not entitled to such services, (b) to initiate 
civil or criminal legal actions for collecting amounts owed to the 
United States, and (c) for prosecuting individuals who willfully or 
fraudulently obtained or seek to obtain title 38 medical benefits. This 
disclosure is consistent with 38 U.S.C. 5701(b)(6).
    9. VA may disclose information such as the name and address of a 
Veteran or other information as is reasonably necessary to identify 
such Veteran, and any information concerning the Veteran's indebtedness 
to the United States by virtue of the person's participation in a 
benefits program administered by VA, to a consumer reporting agency for 
purposes of assisting in the collection of such indebtedness, provided 
that the provisions of 38 U.S.C. 5701(g)(4) have been met.
    10. VA may disclose information to individuals, organizations, 
private or public agencies, or other entities with whom VA has a 
contract or agreement to perform such services as VA may deem 
practicable for the purposes of laws administered by VA in order for 
the individual or entity with whom VA has an agreement or contract to 
perform the services of the contract or agreement. This routine use 
includes disclosures by the individual or entity performing the service 
for VA to any secondary individual or entity to perform an activity 
that is necessary for the individual or entity with whom VA has a 
contract or agreement to provide the service to VA.
    11. VA may disclose information from the record of an individual 
who is covered by a system of records to a member of Congress, or a 
staff person acting for the member, when the member or staff person 
requests the record on behalf of and at the written request of the 
individual.
    12. VA may disclose information to other Federal agencies to assist 
such agencies in preventing and detecting possible fraud or abuse by 
individuals in their operations and programs.
    13. VA may, on its own initiative, disclose any information or 
records to appropriate agencies, entities, and persons when (1) VA 
suspects or has confirmed that the integrity or confidentiality of 
information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise, there is a risk of embarrassment or harm to the 
reputations of the record subjects, harm to economic or property 
interests, identity theft or fraud, or harm to the security, 
confidentiality, or integrity of this system or other systems or 
programs (whether maintained by the Department or another agency or 
entity) that rely upon the potentially compromised information; and (3) 
the disclosure is to agencies, entities, or persons whom VA determines 
are reasonably necessary to assist or carry out the Department's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm. This routine use permits 
disclosure is required by the Memorandum from the Office of Management 
and Budget (M-07-16), dated May 22, 2007, of all systems of records of 
all Federal agencies. This routine use also permits disclosures by the 
Department to respond to a suspected or confirmed data breach, 
including the conduct of any risk analysis or provision of credit 
protection services as provided in 38 U.S.C. 5724, as the terms are 
defined in 38 U.S.C. 5727.
    14. Identifying information, including Social Security number of 
Veterans, spouse(s) of Veterans, and dependents of Veterans, may be 
disclosed to other Federal agencies for purposes of conducting computer 
matches, to obtain information to determine or verify eligibility of 
Veterans who are receiving VA medical care under relevant sections of 
title 38 U.S.C.
    15. VA may disclose the name and VHIC image of a missing patient 
from a VA health care facility to local law enforcement for the purpose 
of assisting in locating the missing patient.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on magnetic tape, magnetic disk, optical 
disk and paper at the HEC, VHIC databases, VA medical centers, the 3M 
Cogent, Inc. databases, AITC, contract facilities, and at Federal 
Record Centers. In most cases, copies of back-up computer files are 
maintained at off-site locations and/or agencies with whom VA has a 
contract or agreement to perform such services, as VA may deem 
practicable.

POLICIES AND PRACTICES FOR RETRIEVABILITY OF RECORDS:
    Records are retrieved by name, and/or Social Security number, ICN, 
military service number, claim folder number, correspondence tracking 
number, internal record number, facility number, or other assigned 
identifiers of the individuals on whom they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Per RCS10-1 May of 2016; use disposition schedule 1250.1.b HEC 
Records, Optical Disks or Other Electronic Medium will be temporarily 
deleted when all phase of the Veteran's appeal rights have ended (ten 
years after the income year for which the means test verification was 
conducted) (N1-15-98-3, item 2). All Ad-Hoc reports created as part of 
this system shall be managed per NARA approved GRS 3.2 Items 030, Ad-
Hoc reports.

PHYSICAL, PROCEDURAL, AND ADMINISTRATIVE SAFEGUARDS:
    1. Data transmissions between VA health care facilities, the HEC, 
the AITC,

[[Page 45601]]

3M Cogent, Inc. databases are accomplished using the Department's 
secure wide area network. The software programs automatically flag 
records or events for transmission based upon functional requirements. 
Server jobs at each facility run continuously to check for data to be 
transmitted and/or incoming data which needs to be parsed to files on 
the receiving end. All messages containing data transmissions include 
header information that is used for validation purposes. The recipients 
of the messages are controlled and/or assigned to the mail group based 
on their role or position. Consistency checks in the software are used 
to validate the transmission and electronic acknowledgment messages are 
returned to the sending application. VA's Office of Cyber Security has 
oversight responsibility for planning and implementing computer 
security.
    2. Working spaces and record storage areas at HEC, AITC, and the 
VHIC processing locations are secured during all business hours, as 
well as during non-business hours. All entrance doors require an 
electronic pass card, for entry when unlocked, and entry doors are 
locked outside normal business hours. Visitors to the HEC are required 
to present identification, sign-in at a specified location, and are 
issued a pass card that restricts access to non-sensitive areas. 
Visitors to the HEC are escorted by staff through restricted areas. At 
the end of the visit, visitors are required to turn in their badge. The 
building is equipped with an intrusion alarm system, which is activated 
during non-business hours. This alarm system is monitored by a private 
security service vendor. The office space occupied by employees with 
access to Veteran records is secured with an electronic locking system, 
which requires a card for entry and exit of that office space. Access 
to the AITC is generally restricted to AITC staff, VA Central Office 
employees, custodial personnel, Federal Protective Service and 
authorized operational personnel through electronic locking devices. 
All other persons gaining access to the computer rooms are escorted.
    3. Access to the VHIC contractor secured work areas is also 
controlled by electronic entry devices, which require a card and manual 
input for entry and exit of the production space. The VHIC contractor's 
building is also equipped with an intrusion alarm system and a security 
service vendor monitors the system.
    4. Contract employees are required to sign a Business Associates 
Agreement as required by the HIPAA Privacy Rule as acknowledgement of 
mandatory provisions regarding the use and disclosure of protected 
health information. Employee and contractor access is deactivated when 
no longer required for official duties or upon termination of 
employment. Recurring monitors are in place to ensure compliance with 
nationally and locally established security measures.
    5. Beneficiary's enrollment and eligibility information is 
transmitted from the Enrollment and Eligibility information system to 
VA health care facilities over the Department's secure computerized 
electronic communications system.
    6. Only specific key staff have authorized access to the computer 
room. Programmer access to the information systems is restricted only 
to staff whose official duties require that level of access.
    7. On-line data reside on magnetic media in the HEC and AITC 
computer rooms that are highly secured. Backup media are stored in the 
computer room within the same building and only information system 
staff and designated management staff have access to the computer room. 
On a weekly basis, backup media are stored in off-site storage by a 
media storage vendor. The vendor picks up and returns the media in a 
locked storage container; vendor personnel do not have key access to 
the locked container. The AITC has established a backup plan for the 
Enrollment system as part of a required Certification and Accreditation 
of the information system.
    8. Any sensitive information that may be downloaded to personal 
computers or printed to hard copy format is provided the same level of 
security as the electronic records. All paper documents and informal 
notations containing sensitive data are shredded prior to disposal. All 
magnetic media (primary computer system) and personal computer disks 
are degaussed prior to disposal or release off-site for repair. The 
VHIC contractor destroys all Veteran identification data 30 days after 
the VHIC card has been mailed to the Veteran in accordance with 
contractual requirements.
    9. All new HEC employees receive initial information security and 
privacy training; refresher training is provided to all employees on an 
annual basis. The HEC's Information Security Officer performs an annual 
information security audit and periodic reviews to ensure security of 
the system. This annual audit includes the primary computer information 
system, the telecommunication system, and local area networks. 
Additionally, the Internal Revenue Service performs periodic on-site 
inspections to ensure the appropriate level of security is maintained 
for Federal tax data.
    10. Identification codes and codes used to access Enrollment and 
Eligibility information systems and records systems, as well as 
security profiles and possible security violations, are maintained on 
magnetic media in a secure environment at the Center. For contingency 
purposes, database backups on removable magnetic media are stored off-
site by a licensed and bonded media storage vendor.
    11. Contractors, subcontractors, and other users of the Enrollment 
and Eligibility Records systems will adhere to the same safeguards and 
security requirements to which HEC staff must comply.

ACCESS:
    1. In accordance with national and locally established data 
security procedures, access to enrollment information databases (HEC 
Legacy system and the Enrollment Database) is controlled by unique 
entry codes (access and verification codes). The user's verification 
code is automatically set to be changed every 90 days. User access to 
data is controlled by role-based access as determined necessary by 
supervisory and information security staff as well as by management of 
option menus available to the employee. Determination of such access is 
based upon the role or position of the employee and functionality 
necessary to perform the employee's assigned duties.
    2. On an annual basis, employees are required to sign a computer 
access agreement acknowledging their understanding of confidentiality 
requirements. In addition, all employees receive annual privacy 
awareness and information security training. Access to electronic 
records is deactivated when no longer required for official duties. 
Recurring monitors are in place to ensure compliance with nationally 
and locally established security measures.
    3. User access to the VHIC database utilizes the national NT 
network authentication infrastructure. The external VHIC vendor 
utilizes the One-VA Virtual Private Network secured connection for 
access to VHIC records.
    4. Strict control measures are enforced to ensure that access to 
and disclosure from all records is limited to VA and the contractor's 
employees whose official duties warrant access to those files.
    5. As required by the provisions of the Health Insurance 
Portability and Accountability ACT (HIPAA) Privacy Rule, 45 CFR parts 
160 and 164, access to records by HEC employees is

[[Page 45602]]

classified under functional category ``Eligibility and Enrollment 
Staff.''

SYSTEM MANAGER(S) AND ADDRESSES:
    Official responsible for policies and procedures: Chief Business 
Officer (10NB), VA Central Office, 1722 I Street NW., Washington, DC 
20420. Official maintaining the system: Director, Health Eligibility 
Center, 2957 Clairmont Road, Atlanta, GA 30329.

RECORD ACCESS PROCEDURE:
    Individuals seeking information regarding access to and contesting 
of Enrollment and Eligibility Records may write to the Director, Health 
Eligibility Center, 2957 Clairmont Road, Atlanta, GA 30329.

CONTESTING RECORD PROCEDURES:
    (See Record Access procedures above).

NOTIFICATION PROCEDURE:
    Any individual who wishes to determine whether a record is being 
maintained in this system under his or her name or other personal 
identifier, or wants to determine the contents of such record, should 
submit a written request or apply in person to the Health Eligibility 
Center. All inquiries must reasonably identify the records requested. 
Inquiries should include the individual's full name, Social Security 
number, military service number, claim folder number and return 
address.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

[FR Doc. 2016-16640 Filed 7-13-16; 8:45 am]
BILLING CODE P
Federal Register / Vol. 81, No. 135 / Thursday, July 14, 2016 / Notices 45597

permit it to exercise common control of DEPARTMENT OF THE TREASURY Treasury staff will provide a technical
these entities and CTCR once CTCR briefing to the press on the day before
acquires the Brady Line. Debt Management Advisory Committee the Committee meeting, following the
Meeting release of a statement of economic
The exemption will become effective
July 28, 2016. Notice is hereby given, pursuant to 5 conditions and financing estimates. This
U.S.C. 2, 10(a)(2), that a meeting will be briefing will give the press an
OmniTRAX represents that: (1) The opportunity to ask questions about
rail line to be acquired and operated by held at the Hay-Adams Hotel, 16th
Street and Pennsylvania Avenue NW., financing projections. The day after the
CTCR does not connect with the lines of Committee meeting, Treasury will
any of the OmniTRAX Railroads; (2) the Washington, DC on August 2, 2016 at
11:30 a.m. of the following debt release the minutes of the meeting, any
continuance in control transaction is not charts that were discussed at the
part of a series of anticipated management advisory committee:
Treasury Borrowing Advisory meeting, and the Committee’s report to
transactions that would result in such a the Secretary.
connection; and (3) the proposed Committee of the Securities Industry
The Office of Debt Management is
transaction does not involve a Class I and Financial Markets Association.
The agenda for the meeting provides responsible for maintaining records of
carrier. Therefore, the transaction is debt management advisory committee
for a charge by the Secretary of the
exempt from the prior approval meetings and for providing annual
Treasury or his designate that the
requirements of 49 U.S.C. 11323. See 49 reports setting forth a summary of
Committee discuss particular issues and
CFR 1180.2(d)(2). conduct a working session. Following Committee activities and such other
Under 49 U.S.C. 10502(g), the Board the working session, the Committee will matters as may be informative to the
may not use its exemption authority to present a written report of its public consistent with the policy of 5
relieve a rail carrier of its statutory recommendations. The meeting will be U.S.C. 552(b). The Designated Federal
obligation to protect the interests of its closed to the public, pursuant to 5 Officer or other responsible agency
employees. Section 11326(c), however, U.S.C. 2, 10(d) and Public Law 103–202, official who may be contacted for
does not provide for labor protection for 202(c)(1)(B) (31 U.S.C. 3121 note). additional information is Fred
transactions under 11324 and 11325 This notice shall constitute my Pietrangeli, Director for Office of Debt
that involve only Class III rail carriers. determination, pursuant to the authority Management (202) 622–1876.
Accordingly, the Board may not impose placed in heads of agencies by 5 U.S.C. Dated: July 7, 2016.
labor protective conditions here, 2, 10(d) and vested in me by Treasury Fred Pietrangeli,
because all of the carriers involved are Department Order No. 101–05, that the Director, Office of Debt Management.
Class III carriers. meeting will consist of discussions and [FR Doc. 2016–16509 Filed 7–13–16; 8:45 am]
debates of the issues presented to the
If the verified notice contains false or BILLING CODE 4810–25–M
Committee by the Secretary of the
misleading information, the exemption
Treasury and the making of
is void ab initio. Petitions to revoke the
recommendations of the Committee to DEPARTMENT OF VETERANS
exemption under 49 U.S.C. 10502(d)
the Secretary, pursuant to Public Law AFFAIRS
may be filed at any time. The filing of 103–202,202(c)(1)(B). Thus, this
a petition to revoke will not information is exempt from disclosure
automatically stay the effectiveness of Privacy Act of 1974; System of
under that provision and 5 U.S.C. Records
the exemption. Petitions for stay must 552b(c)(3)(B).
be filed no later than July 21, 2016 (at In addition, the meeting is concerned AGENCY: Department of Veterans Affairs
least seven days before the exemption with information that is exempt from (VA).
becomes effective). disclosure under 5 U.S.C. 552b(c)(9)(A). ACTION: Notice of amendment of system
An original and 10 copies of all The public interest requires that such of records.
pleadings, referring to Docket No. FD meetings be closed to the public because
36019, must be filed with the Surface the Treasury Department requires frank SUMMARY: As required by the Privacy
Transportation Board, 395 E Street SW., and full advice from representatives of Act of 1974 (5 U.S.C. 552a(e)(4)), notice
Washington, DC 20423–0001. In the financial community prior to is hereby given that the Department of
addition, one copy of each pleading making its final decisions on major Veterans Affairs (VA) is amending the
must be served on William C. Sippel, financing operations. Historically, this system of records entitled ‘‘Enrollment
Fletcher & Sippel LLC, 29 North Wacker advice has been offered by debt and Eligibility Records-VA’’ (147VA16)
Drive, Suite 920, Chicago, IL 60606. management advisory committees as set forth in 73 FR 15847. VA is
established by the several major amending the system of records by
Board decisions and notices are
segments of the financial community. revising the System Number, System
available on our Web site at
When so utilized, such a committee is Location, Categories of Individuals
‘‘WWW.STB.DOT.GOV.’’
recognized to be an advisory committee Covered by the System, Category of
Decided: July 11, 2016. under 5 U.S.C. 2, 3. Records in the System, Authority for
By the Board, Rachel D. Campbell, Although the Treasury’s final Maintenance of the System, Purpose,
Director, Office of Proceedings. announcement of financing plans may Routine Uses of Records Maintained in
not reflect the recommendations the System, Storage, Safeguards,
asabaliauskas on DSK3SPTVN1PROD with NOTICES

Tia Delano,
Clearance Clerk. provided in reports of the Committee, Retention and Disposal, and Record
premature disclosure of the Committee’s Source Category. VA is republishing the
[FR Doc. 2016–16674 Filed 7–13–16; 8:45 am]
deliberations and reports would be system notice in its entirety.
BILLING CODE 4915–01–P
likely to lead to significant financial DATES: Comments on this new system of
speculation in the securities market. records must be received no later than
pending a ruling on the petition. The Board granted
the petition in a decision served July 14, 2016, and
Thus, this meeting falls within the August 15, 2016. If no public comment
therefore is removing this proceeding from exemption covered by 5 U.S.C. is received during the period allowed
abeyance and publishing this notice. 552b(c)(9)(A). for comment or unless otherwise

VerDate Sep<11>2014 19:33 Jul 13, 2016 Jkt 238001 PO 00000 Frm 00149 Fmt 4703 Sfmt 4703 E:\FR\FM\14JYN1.SGM 14JYN1
$45602 Federal Register / Vol. 81, No. 135 / Thursday, July 14, 2016 / Notices classified under functional category Enrollment and Eligibility Records may record, should submit a written request ‘‘Eligibility and Enrollment Staff.’’ write to the Director, Health Eligibility or apply in person to the Health Center, 2957 Clairmont Road, Atlanta, Eligibility Center. All inquiries must SYSTEM MANAGER(S) AND ADDRESSES: GA 30329. reasonably identify the records Official responsible for policies and CONTESTING RECORD PROCEDURES: requested. Inquiries should include the procedures: Chief Business Officer (10NB), VA Central Office, 1722 I Street (See Record Access procedures individual’s full name, Social Security NW., Washington, DC 20420. Official above). number, military service number, claim maintaining the system: Director, Health folder number and return address. NOTIFICATION PROCEDURE: Eligibility Center, 2957 Clairmont Road, Atlanta, GA 30329. Any individual who wishes to EXEMPTIONS PROMULGATED FOR THE SYSTEM: determine whether a record is being RECORD ACCESS PROCEDURE: None. maintained in this system under his or Individuals seeking information her name or other personal identifier, or [FR Doc. 2016–16640 Filed 7–13–16; 8:45 am] regarding access to and contesting of wants to determine the contents of such BILLING CODE P asabaliauskas on DSK3SPTVN1PROD with NOTICES VerDate Sep<11>2014 19:33 Jul 13, 2016 Jkt 238001 PO 00000 Frm 00154 Fmt 4703 Sfmt 9990 E:\FR\FM\14JYN1.SGM 14JYN1$
Document Created: 2016-07-14 01:55:12
Document Modified: 2016-07-14 01:55:12
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of amendment of system of records.
Dates		Comments on this new system of records must be received no later than August 15, 2016. If no public comment is received during the period allowed for comment or unless otherwise published in the Federal Register by VA, the new system will become effective August 15, 2016.
Contact		Veterans Health Administration (VHA) Privacy Officer, Department of Veterans Affairs, 810 Vermont Avenue NW., Washington, DC 20420; telephone (704) 245-2492.
FR Citation		81 FR 45597