81 FR 49271 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 144 (July 27, 2016)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

[Federal Register Volume 81, Number 144 (Wednesday, July 27, 2016)]
[Notices]
[Pages 49271-49273]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-17833]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2016-044]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by August 26, 
2016. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at

[[Page 49272]]

Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
records retention periods and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the agency to 
dispose of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Commodity Credit Corporation (DAA-
0161-2016-0002, 2 items, 2 temporary items). Financial and 
administrative records related to the cotton transition assistance and 
cotton ginning cost-sharing programs.
    2. Department of Agriculture, Commodity Credit Corporation (DAA-
0161-2016-0003, 1 item, 1 temporary item). Records related to approved 
warehouses for storing agricultural commodities.
    3. Department of Agriculture, Commodity Credit Corporation (DAA-
0161-2016-0004, 1 item, 1 temporary item). Records related to price 
support payments for producers of wool and mohair commodities.
    4. Department of Agriculture, Commodity Credit Corporation (DAA-
0161-2016-0005, 1 item, 1 temporary item). Records related to supply 
and foreign purchases.
    5. Department of Agriculture, Commodity Credit Corporation (DAA-
0161-2016-0006, 1 item, 1 temporary item). Records related to dairy 
indemnity payments.
    6. Department of Agriculture, Commodity Credit Corporation (DAA-
0161-2016-0007, 1 item, 1 temporary item). Records related to price 
support programs.
    7. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0010, 1 item, 1 temporary item). Master file of an electronic 
information system that contains records pertaining to the consolidated 
natural disaster assistance program.
    8. Department of Agriculture, Farm Service Agency (DAA-0145-2016-
0006, 1 item, 1 temporary item). Records related to loan deficiency 
payments made through the marketing assistance program.
    9. Department of the Army, Agency-wide (DAA-AU-2016-0010, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records relating to the readiness status of equipment and 
materiel.
    10. Department of the Army, Agency-wide (DAA-AU-2016-0021, 1 item, 
1 temporary item). Master files of an electronic information system 
used to control and monitor a wastewater treatment facility.
    11. Department of Defense, Defense Threat Reduction Agency (DAA-
0374-2014-0043, 1 item, 1 temporary item). Master files of an 
electronic information system used for tracking and management of 
weapon system parts including stock numbers, name assignments, location 
and related information.
    12. Department of Defense, National Reconnaissance Office (N1-525-
12-7, 6 items, 5 temporary items). Records related to varied security 
functions and counterintelligence case files. Proposed for permanent 
retention are policy and subject files.
    13. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2016-0006, 1 item, 1 temporary item). Master files of an 
electronic information system that manages training for military 
service members and their families in quality-of-life issues such as 
financial readiness, health and wellness, and deployment and 
transition.
    14. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2016-0011, 1 item, 1 temporary item). Master files of an 
electronic information system used to screen individuals for assignment 
eligibility as Sexual Assault Prevention and Response Coordinators and 
Victim Advocates.
    15. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2016-0013, 4 items, 3 temporary items). Records relating to the 
Federal Voting Assistance Program including research into new 
technology, general correspondence, and call center files. Proposed for 
permanent retention are program guidance and promotional materials.
    16. Department of Energy, Naval Nuclear Propulsion Program (DAA-
0434-2015-0010, 39 items, 39 temporary items). Records regarding 
personnel management including acknowledgement forms, badge 
photographs, dispensary logs, nondisclosure agreements, temporary 
employment, specialized and other training, labor relations, computer 
access, and related matters.
    17. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0001, 2 items, 1 temporary item). 
Records relating to the agency welfare waiver program to include minor 
welfare waiver requests. Proposed for permanent retention are waiver 
records that document efforts from states to significantly reform 
welfare programs.
    18. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0003, 4

[[Page 49273]]

items, 3 temporary items). Records documenting emergency preparedness 
and response activities, including guidance, emergency response and 
recovery operation, and incident management team information. Proposed 
for permanent retention are after-action reports analyzing the response 
to significant natural or man-made disasters.
    19. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0004, 1 item, 1 temporary item). 
Training records, including technical assistance documents used by 
agency staff and contracted vendors to assist in employee development 
and program performance.
    20. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2016-0005, 2 items, 2 temporary items). 
Records relating to rulemaking, including drafts, guidance documents, 
background materials, regulation logs, and correspondence.
    21. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-0016-0006, 8 items, 2 temporary items). 
Applications, petitions, and requests for deferred action for childhood 
arrivals when incomplete, unsigned, or rejected for incorrect fees or 
insufficient funds. Proposed for permanent retention are all other 
applications, petitions, and requests for deferred action for childhood 
arrivals (approved, denied, abandoned, withdrawn, terminated, and 
administratively closed).
    22. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-0016-0007, 8 items, 2 temporary items). 
Applications, petitions, and requests for temporary protected status 
when incomplete, unsigned, or rejected for incorrect fees or 
insufficient funds. Proposed for permanent retention are all other 
applications, petitions, and requests for temporary protected status 
(approved, denied, abandoned, withdrawn, terminated, and 
administratively closed).
    23. Department of Housing and Urban Development, Office of the 
Inspector General (DAA-0207-2014-0002, 3 items, 1 temporary item). 
Includes non-significant case files, copies of reports, administrative 
correspondence, and working papers and drafts. Proposed for permanent 
retention are records of the Inspector General including policy and 
program records, and significant case files.
    24. Department of State, Bureau of Counterterrorism (DAA-0059-2014-
0012, 8 items, 8 temporary items). Subject and chronological files for 
the Office of Homeland Security.
    25. Department of State, Bureau of Counterterrorism (DAA-0059-2014-
0013, 5 items, 5 temporary items). Records of the Office of Terrorist 
Screening and Interdiction Programs, including non-recordkeeping copies 
of agreements, working files, and employee-related administrative 
records.
    26. Department of State, Bureau of Counterterrorism (DAA-0059-2014-
0014, 2 items, 2 temporary items). Records of the Office of Regional 
Affairs and Programs, including copies of position papers, policy 
statements and guidance, and working files.
    27. Department of State, Bureau of Human Resources (DAA-0059-2016-
0004, 3 items, 1 temporary item). Working files of the Foreign Service 
Selection Board. Proposed for permanent retention are Board precepts 
and final reports.
    28. Department of State, Bureau of Oceans and International 
Environmental and Scientific Affairs (DAA-0059-2014-0023, 3 items, 2 
temporary items). Records of the Office of Environmental Quality and 
Transboundary Issues related to application review files to include 
supporting documentation and comments. Proposed for permanent retention 
are records compiled during each phase of the permitting process for 
projects.
    29. Department of the Treasury, Internal Revenue Service (DAA-0058-
2015-0006, 3 items, 3 temporary items). Routine contract, renewal, and 
criminal investigation case files of intermediary agreements between 
the agency and foreign financial institutions.
    30. Department of the Treasury, Internal Revenue Service (DAA-0058-
2016-0006, 1 item, 1 temporary item). Agency employee wage garnishment 
data records.
    31. Department of the Treasury, Internal Revenue Service (DAA-0058-
2016-0014, 1 item, 1 temporary item). Master files of an electronic 
information system used by the agency and its partners to produce 
advertising materials primarily related to refundable tax credits.
    32. Department of the Treasury, Internal Revenue Service (DAA-0058-
2016-0015, 1 item, 1 temporary item). Master files of an electronic 
information system used to support the individual tax return audit 
appeal process.
    33. Commodity Futures Trading Commission, Agency-wide (DAA-0180-
2016-0002, 3 items, 3 temporary items). Records of reviews and audits 
of compliance with regulations and laws by market participants.
    34. General Services Administration, Agency-wide (DAA-0269-2016-
0010, 2 items, 1 temporary item). Routine security program records. 
Proposed for permanent retention are records related to the collection 
and reporting of security programs, including inspection reports, 
regulations and related correspondence.
    35. General Services Administration, Agency-wide (DAA-0269-2016-
0011, 3 items, 2 temporary items). Information technology support 
program records. Proposed for permanent retention are records related 
to standards and specifications published by the General Services 
Administration.
    36. General Services Administration, Agency-wide (DAA-0269-2016-
0012, 5 items, 2 temporary items). Records related to professional 
services performed for other agencies. Proposed for permanent retention 
are records related to Presidential transitions, oversight 
responsibilities associated with the Federal Advisory Committee Act, 
and management of Federal regulations and manuals.
    37. General Services Administration, Agency-wide (DAA-0269-2016-
0013, 5 items, 5 temporary items). Records related to customer service 
and business development.
    38. Securities and Exchange Commission, Office of Compliance 
Inspections and Examinations (DAA-0266-2015-0003, 2 items, 2 temporary 
items). Master file of an electronic information system containing 
records relating to nationwide examinations of entities regulated and 
registered by the Securities and Exchange Commission.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2016-17833 Filed 7-26-16; 8:45 am]
 BILLING CODE 7515-01-P