81 FR 50494 - Privacy Act; System of Records: Establishment of New Passport Expiration Notification System (PENS)

ENVIRONMENTAL PROTECTION AGENCY

Federal Register Volume 81, Issue 147 (August 1, 2016)

Page Range		50494-50495
FR Document		2016-18136

Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), the Office of International and Tribal Affairs is giving notice that it proposes to create a new system of records for the Passport Expiration Notification System (PENS). This system of records contains personally identifiable information (Pll) collected from no- fee passports for the purpose of tracking the status of government passports. The information maintained in the system will be the passport holder's name, place of birth, passport number and passport issue and expiration dates.

Federal Register, Volume 81 Issue 147 (Monday, August 1, 2016)

[Federal Register Volume 81, Number 147 (Monday, August 1, 2016)]
[Notices]
[Pages 50494-50495]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-18136]


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ENVIRONMENTAL PROTECTION AGENCY

[EPA:HO-OEl-2015-0200; FRL-9950-06-OEI]


Privacy Act; System of Records: Establishment of New Passport 
Expiration Notification System (PENS)

AGENCY:  Environmental Protection Agency (EPA).

ACTION: Notice.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the Office of International and Tribal Affairs is giving 
notice that it proposes to create a new system of records for the 
Passport Expiration Notification System (PENS). This system of records 
contains personally identifiable information (Pll) collected from no-
fee passports for the purpose of tracking the status of government 
passports. The information maintained in the system will be the 
passport holder's name, place of birth, passport number and passport 
issue and expiration dates.

EFFECTIVE DATES: Persons wishing to comment on this system of records 
notice must do so by [40 days after publication in the Federal 
Register].

ADDRESSES: Submit your comments, identified by Docket ID no. EPA-HQ-
OEl-2015-0200, by one of the following methods:
    www.regulations.gov : Follow the online instructions for 
submitting comments.
    Email: [email protected].
    Fax: 202-566-1752.
    Mail: OEI Docket, Environmental Protection Agency, Mailcode: 2822T, 
1200 Pennsylvania Ave., Washington, DC 20460.
    Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room 3334, 
1301 Constitution Ave. NW., Washington, DC. Such deliveries are only 
accepted during the Docket's normal hours of operation, and special 
arrangements should be made for deliveries of boxed information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OEl-
2015-0200.
    EPA's policy is that all comments received will be included in the 
public docket without change and may be made available online at 
www.regulations.gov, including any personal information provided, 
unless the comment includes information claimed to be Confidential 
Business Information (CBI) or other information for which disclosure is 
restricted by statute. Do no submit information that you consider to be 
CBI or otherwise protected through www.regulations.gov. The 
www.regulations.gov Web site is an ``anonymous access'' system, which 
means EPA will not know your identity or contact information unless you 
provide it in the body of your comment. If you send an email comment 
directly to EPA without going through www.regulations.gov your email 
address will be automatically captured and included as part of the 
comment that is placed in the public docket and made available on the 
Internet. If you submit an electronic comment, EPA recommends that you 
include your name and other contact information in the body of your 
comment with any disk or CD-ROM you submit. If EPA cannot read your 
comment due to technical difficulties and cannot contact you for 
clarification, EPA may not be able to consider your comment. Electronic 
files should avoid the use of special characters, and form of 
encryption, and be free of any defects or viruses. For additional 
information about EPA's public docket visit the EPA Docket Center 
homepage at http://www.epa.gov.
    Docket: All documents in the docket are listed in the www.regulations.gov index. Although listed in the index, some information 
is not publicly available, e.g., CBI or other information for which 
disclosure is restricted by statute. Certain other material, such as 
copyrighted material, will be publicly available only in hard copy. 
Publicly available docket materials are available either electronically 
in www.regulations.gov or in hard copy at the OEI Docket, EPA/DC, WJC 
West Building, Room 3334, and 1301 Constitution Ave. NW., Washington, 
DC. The Public Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday 
through Friday excluding legal holidays. The telephone number for the 
Public Reading Room is (202) 566-1744, and the telephone number for the 
OEI Docket is (202) 566-1745.

FOR FURTHER INFORMATION CONTACT: Pamela Younger, Office of Management 
and International Services, Office of International and Tribal Affairs, 
1300 Pennsylvania Ave. NW., 20004, telephone number: 202-564-6631; fax 
number: 202-565-2427; email address: [email protected].

SUPPLEMENTARY INFORMATION:

General Information

    The U.S. Environmental Protection Agency (EPA) plans to create a 
Privacy Act system of records for the Passport Expiration Notification 
System (PENS). The information collected in this system will be used 
for the purpose of requesting and obtaining country clearances for EPA 
staff traveling to foreign countries to conduct official government 
business. The information maintained in the system will be the passport 
holder's name, place of birth, passport number and passport issue and 
expiration dates.
    The information is accessed through an electronic means which has 
its own authentication process established by OEI. Only certified 
Passport Agents in the OITA Travel Office, and in Region 5 and the OITA 
Database Administrator will have access to the information contained in 
the database. No-fee Passports containing personal information are kept 
in a locked filing cabinet. Physical access to the filing cabinet is 
limited to authorized personnel employees with office keys.

    Dated: June 22, 2016.
Ann Dunkin,
Chief Information Officer.
EPA-72

System Name:
    Passport Expiration Notification System (PENS)

System Location:
    US EPA, 1200 Pennsylvania Ave. NW., Washington, DC 20460.

Categories of Individuals Covered by the System:
    EPA International Travelers who apply for a no-fee passport for the 
purpose of conducting official government business in foreign 
countries.

Categories of Records in the System:
    The passport holder's name, place of birth, passport number and 
issue and expiration dates.

[[Page 50495]]

Authority for Maintenance of the System (includes any revisions or 
amendments):
    E.O. 11295 22 U.S.C. 211(a); 22 CFR 51.22(b).

Purpose(s):
    The primary purpose of this system is to track the status of no-fee 
passports, including the issuance date, expiration date, and current 
location and to request and obtain country clearances for EPA staff 
traveling to foreign countries to conduct official government business.

Routine Uses of Records Maintained in the System, Including Categories 
of General Routine Uses applicable to more than one system and 
includes:
    https://www.federaIregister.gov/articles/2008/01/14/E8-445/amendment-to-generalroutine-uses

Users, and the Purposes of Such Uses: General Routine Uses
    A., C., E., J. and L apply to the system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Electronic records are maintained in an electronic format. 
Passports are maintained in their physical format in a locked filing 
cabinet, in a locked room.

Retrievability:
    Records are retrieved by all or a part of the person's name, place 
of birth, and/or passport number.

Safeguards:
    Computer-stored information is protected in accordance with the 
Agency's security requirements. Access to the information in the system 
is limited to authorized Agency personnel who administer the program. 
No external access to the system is allowed. Paper files are kept in a 
locked filing cabinet in a locked room. Only accessed by three 
employees.

Retention and Disposal:
    EPA Records Schedule 1010 NARA Disposal Authority: DAA-0412-2012 -
0007-0003. Closed and returned to the Department of State when employee 
separates, retires, transfers to a new agency, or job duties no longer 
require international travel.

System Manager(s) and Address:
    PENS Database Manager, Office of Management and International 
Services, Office of International and Tribal Affairs, (MD-2680R) 1200 
Pennsylvania Ave. NW., Washington, DC 20460.

Notification Procedure:
    Any individual who wants to know whether this system of records 
contains a record about him or her, who wants access to his or her 
record, or who wants to contest the contents of a record, should make a 
written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 
2822T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.

Record Access Procedure:
    Request for access must be made in accordance with the procedures 
described in EPA's Privacy Act regulations at 40 CFR part 16. 
Requesters will be required to provide adequate identification, such as 
a driver's license, employee identification or other identifying 
document.

Contesting Records Procedures:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are described in EPA's Privacy Act regulations at 40 CFR 
part 16.

Record Source Categories:
    Individual Passport applicants U.S. Department of State.

System Exempted from Certain Provisions of the Privacy Act:
    None.

[FR Doc. 2016-18136 Filed 7-29-16; 8:45 am]
 BILLING CODE 6560-50-P

50494 Federal Register / Vol. 81, No. 147 / Monday, August 1, 2016 / Notices

transmit or otherwise disclose the Hand Delivery: OEI Docket, EPA/DC, The telephone number for the Public
information. All written comments will EPA West Building, Room 3334, 1301 Reading Room is (202) 566–1744, and
be available for public inspection at Constitution Ave. NW., Washington, the telephone number for the OEI
www.Regulations.gov. DC. Such deliveries are only accepted Docket is (202) 566–1745.
An agency may not conduct or during the Docket’s normal hours of FOR FURTHER INFORMATION CONTACT:
sponsor, and a person is not required to operation, and special arrangements Pamela Younger, Office of Management
respond to, a collection of information should be made for deliveries of boxed and International Services, Office of
unless it displays a currently valid information. International and Tribal Affairs, 1300
Office of Management and Budget Instructions: Direct your comments to Pennsylvania Ave. NW., 20004,
control number. Docket ID No. EPA–HQ–OEl–2015– telephone number: 202–564–6631; fax
0200. number: 202–565-2427; email address:
Statutory Authority: Executive Order
EPA’s policy is that all comments
(E.O.) 13571, Streamlining Service Delivery rhones-younger.pamela@epa.gov.
and Improving Customer Service. received will be included in the public
docket without change and may be SUPPLEMENTARY INFORMATION:
Issued in Washington, DC on July 26, 2016. made available online at General Information
Nanda Srinivasan, www.regulations.gov, including any
Director, Office of Survey Development and personal information provided, unless The U.S. Environmental Protection
Statistical Integration, U.S. Energy the comment includes information Agency (EPA) plans to create a Privacy
Information Administration. claimed to be Confidential Business Act system of records for the Passport
[FR Doc. 2016–18120 Filed 7–29–16; 8:45 am] Information (CBI) or other information Expiration Notification System (PENS).
BILLING CODE 6450–01–P for which disclosure is restricted by The information collected in this system
statute. Do no submit information that will be used for the purpose of
you consider to be CBI or otherwise requesting and obtaining country
ENVIRONMENTAL PROTECTION protected through www.regulations.gov. clearances for EPA staff traveling to
AGENCY The www.regulations.gov Web site is an foreign countries to conduct official
‘‘anonymous access’’ system, which government business. The information
[EPA:HO–OEl–2015–0200; FRL–9950–06– means EPA will not know your identity maintained in the system will be the
OEI] or contact information unless you passport holder’s name, place of birth,
provide it in the body of your comment. passport number and passport issue and
Privacy Act; System of Records: If you send an email comment directly expiration dates.
Establishment of New Passport to EPA without going through The information is accessed through
Expiration Notification System (PENS) www.regulations.gov your email address an electronic means which has its own
AGENCY: Environmental Protection will be automatically captured and authentication process established by
Agency (EPA). included as part of the comment that is OEI. Only certified Passport Agents in
placed in the public docket and made the OITA Travel Office, and in Region
ACTION: Notice.
available on the Internet. If you submit 5 and the OITA Database Administrator
SUMMARY: Pursuant to the provisions of an electronic comment, EPA will have access to the information
the Privacy Act of 1974 (5 U.S.C. 552a), recommends that you include your contained in the database. No-fee
the Office of International and Tribal name and other contact information in Passports containing personal
Affairs is giving notice that it proposes the body of your comment with any disk information are kept in a locked filing
to create a new system of records for the or CD–ROM you submit. If EPA cannot cabinet. Physical access to the filing
Passport Expiration Notification System read your comment due to technical cabinet is limited to authorized
(PENS). This system of records contains difficulties and cannot contact you for personnel employees with office keys.
personally identifiable information (Pll) clarification, EPA may not be able to Dated: June 22, 2016.
collected from no-fee passports for the consider your comment. Electronic files
Ann Dunkin,
purpose of tracking the status of should avoid the use of special
characters, and form of encryption, and Chief Information Officer.
government passports. The information
maintained in the system will be the be free of any defects or viruses. For EPA–72
passport holder’s name, place of birth, additional information about EPA’s
passport number and passport issue and public docket visit the EPA Docket SYSTEM NAME:

expiration dates. Center homepage at http://www.epa.gov. Passport Expiration Notification
Docket: All documents in the docket System (PENS)
EFFECTIVE DATES: Persons wishing to are listed in the www .regulations.gov
comment on this system of records index. Although listed in the index, SYSTEM LOCATION:
notice must do so by [40 days after some information is not publicly US EPA, 1200 Pennsylvania Ave.
publication in the Federal Register]. available, e.g., CBI or other information NW., Washington, DC 20460.
ADDRESSES: Submit your comments, for which disclosure is restricted by
identified by Docket ID no. EPA–HQ– statute. Certain other material, such as CATEGORIES OF INDIVIDUALS COVERED BY THE
OEl–2015–0200, by one of the following copyrighted material, will be publicly SYSTEM:
methods: available only in hard copy. Publicly EPA International Travelers who
www .regulations.gov : Follow the available docket materials are available apply for a no-fee passport for the
online instructions for submitting either electronically in
sradovich on DSK3GMQ082PROD with NOTICES

purpose of conducting official
comments. www.regulations.gov or in hard copy at government business in foreign
Email: oei.docket@epa.gov. the OEI Docket, EPA/DC, WJC West countries.
Fax: 202–566–1752. Building, Room 3334, and 1301
Mail: OEI Docket, Environmental Constitution Ave. NW., Washington, CATEGORIES OF RECORDS IN THE SYSTEM:
Protection Agency, Mailcode: 2822T, DC. The Public Reading Room is open The passport holder’s name, place of
1200 Pennsylvania Ave., Washington, from 8:30 a.m. to 4:30 p.m., Monday birth, passport number and issue and
DC 20460. through Friday excluding legal holidays. expiration dates.

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Federal Register / Vol. 81, No. 147 / Monday, August 1, 2016 / Notices 50495

AUTHORITY FOR MAINTENANCE OF THE SYSTEM a record about him or her, who wants information llected; ways to minimize
(INCLUDES ANY REVISIONS OR AMENDMENTS): access to his or her record, or who the burden of the collection of
E.O. 11295 22 U.S.C. 211(a); 22 CFR wants to contest the contents of a information on the respondents,
51.22(b). record, should make a written request to including the use of automated
the EPA FOIA Office, Attn: Privacy Act collection techniques or other forms of
PURPOSE(S):
Officer, MC 2822T, 1200 Pennsylvania information technology; and ways to
The primary purpose of this system is Ave. NW., Washington, DC 20460. further reduce the information
to track the status of no-fee passports, collection burden on small business
including the issuance date, expiration RECORD ACCESS PROCEDURE:
concerns with fewer than 25 employees.
date, and current location and to request Request for access must be made in The FCC may not conduct or sponsor
and obtain country clearances for EPA accordance with the procedures a collection of information unless it
staff traveling to foreign countries to described in EPA’s Privacy Act displays a currently valid control
conduct official government business. regulations at 40 CFR part 16. number. No person shall be subject to
Requesters will be required to provide any penalty for failing to comply with
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF GENERAL
adequate identification, such as a a collection of information subject to the
ROUTINE USES APPLICABLE TO MORE THAN ONE driver’s license, employee identification PRA that does not display a valid Office
SYSTEM AND INCLUDES: or other identifying document. of Management and Budget (OMB)
https://www.federaIregister.gov/ CONTESTING RECORDS PROCEDURES:
control number.
articles/2008/01/14/E8–445/ DATES: Written PRA comments should
Requests for correction or amendment
amendment-to-generalroutine-uses be submitted on or before September 30,
must identify the record to be changed
and the corrective action sought. 2016. If you anticipate that you will be
USERS, AND THE PURPOSES OF SUCH USES:
GENERAL ROUTINE USES Complete EPA Privacy Act procedures submitting comments, but find it
are described in EPA’s Privacy Act difficult to do so within the period of
A., C., E., J. and L apply to the system. time allowed by this notice, you should
regulations at 40 CFR part 16.
POLICIES AND PRACTICES FOR STORING, advise the contact listed below as soon
RETRIEVING, ACCESSING, RETAINING, AND RECORD SOURCE CATEGORIES: as possible.
DISPOSING OF RECORDS IN THE SYSTEM: Individual Passport applicants U.S. ADDRESSES: Direct all PRA comments to
STORAGE: Department of State. Nicole Ongele, FCC, via email PRA@
Electronic records are maintained in fcc.gov and to Nicole.Ongele@fcc.gov.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
an electronic format. Passports are FOR FURTHER INFORMATION CONTACT: For
OF THE PRIVACY ACT:
maintained in their physical format in a additional information about the
None. information collection, contact Nicole
locked filing cabinet, in a locked room.
[FR Doc. 2016–18136 Filed 7–29–16; 8:45 am] Ongele at (202) 418–2991.
RETRIEVABILITY: BILLING CODE 6560–50–P SUPPLEMENTARY INFORMATION:
Records are retrieved by all or a part OMB Control Number: 3060–0853.
of the person’s name, place of birth, Title: Certification by Administrative
and/or passport number. FEDERAL COMMUNICATIONS Authority to Billed Entity Compliance
COMMISSION with the Children’s Internet Protection
SAFEGUARDS:
[OMB 3060–0853] Act Form, FCC Form 479; Receipt of
Computer-stored information is
Service Confirmation and Certification
protected in accordance with the
Information Collection Being Reviewed of Compliance with the Children’s
Agency’s security requirements. Access
by the Federal Communications Internet Protection Act Form, FCC Form
to the information in the system is
Commission 486; and Funding Commitment
limited to authorized Agency personnel
Adjustment Request Form, FCC Form
who administer the program. No AGENCY: Federal Communications 500.
external access to the system is allowed. Commission. Form Numbers: FCC Forms 479, 486
Paper files are kept in a locked filing ACTION: Notice and request for and 500.
cabinet in a locked room. Only accessed comments. Type of Review: Revision of a
by three employees. currently approved collection.
RETENTION AND DISPOSAL:
SUMMARY: As part of its continuing effort Respondents: Business or other for-
to reduce paperwork burdens, and as profit, not-for-profit institutions, and
EPA Records Schedule 1010 NARA required by the Paperwork Reduction
Disposal Authority: DAA–0412–2012 state, local or tribal government.
Act (PRA) of 1995 (44 U.S.C. 3501– Number of Respondents and
–0007–0003. Closed and returned to the 3520), the Federal Communications
Department of State when employee Responses: 63,700 respondents, 58,575
Commission (FCC or the Commission) responses.
separates, retires, transfers to a new invites the general public and other
agency, or job duties no longer require Estimated Time per Response: 1 hour
Federal agencies to take this for FCC Form 479, 1 hour for FCC Form
international travel. opportunity to comment on the 486, 1 hour for FCC Form 500, and .75
SYSTEM MANAGER(S) AND ADDRESS: following information collection. hours for maintaining and updating the
PENS Database Manager, Office of Comments are requested concerning: Internet Safety Policy.
whether the proposed collection of
sradovich on DSK3GMQ082PROD with NOTICES

Management and International Services, Frequency of Response: On occasion
Office of International and Tribal information is necessary for the proper and annual reporting requirements.
Affairs, (MD–2680R) 1200 Pennsylvania performance of the functions of the Obligation to Respond: Required to
Ave. NW., Washington, DC 20460. Commission, including whether the obtain or retain benefits. Statutory
information shall have practical utility; authority for this information collection
NOTIFICATION PROCEDURE: the accuracy of the Commission’s is contained in 47 U.S.C. 151–154, 201–
Any individual who wants to know burden estimate; ways to enhance the 205, 218–220, 254, 303(r), 403, and 405.
whether this system of records contains quality, utility, and clarity of the Total Annual Burden: 58,575 hours.

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Document Created: 2016-07-30 06:25:23
Document Modified: 2016-07-30 06:25:23

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice.
Dates		Persons wishing to comment on this system of records notice must do so by [40 days after publication in the Federal Register].
Contact		Pamela Younger, Office of Management and International Services, Office of International and Tribal Affairs, 1300 Pennsylvania Ave. NW., 20004, telephone number: 202-564-6631; fax
FR Citation		81 FR 50494