81_FR_55638 81 FR 55477 - Implementation of the Privacy Act of 1974, as Amended; Amended System of Records Notice, Asset Disposition and Management System (ADAMS)

81 FR 55477 - Implementation of the Privacy Act of 1974, as Amended; Amended System of Records Notice, Asset Disposition and Management System (ADAMS)

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Federal Register Volume 81, Issue 161 (August 19, 2016)

Page Range55477-55479
FR Document2016-19870

In accordance with the requirements of the Privacy Act of 1974 (5 U.S.C. 552a (e)(4)), as amended, the Department's Office of Housing propose to amend and reissue a current system of records notice (SORN): Asset Disposition and Management System (ADAMS). The notice amendment includes administrative updates to refine details published under the categories of individuals covered, categories of records, authority for maintenance, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access, contesting records procedures, and records source categories. These sections are amended to refine previously published information about the system of records. The existing scope, objectives, and business processes in place for the program remain unchanged. The amended SORN deletes and supersedes the ADAMS SORN published in the Federal Register on February 26, 2014 at 79 FR 10829-10830. The updated notice will be included in the Department's inventory of SORNs.

Federal Register, Volume 81 Issue 161 (Friday, August 19, 2016)
[Federal Register Volume 81, Number 161 (Friday, August 19, 2016)]
[Notices]
[Pages 55477-55479]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-19870]


-----------------------------------------------------------------------

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5921-N-12]


Implementation of the Privacy Act of 1974, as Amended; Amended 
System of Records Notice, Asset Disposition and Management System 
(ADAMS)

AGENCY: Office of Housing, HUD.

ACTION: Amended system of records notice.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 1974 
(5 U.S.C. 552a (e)(4)), as amended, the Department's Office of Housing 
propose to amend and reissue a current system of records notice (SORN): 
Asset Disposition and Management System (ADAMS). The notice amendment 
includes administrative updates to refine details published under the 
categories of individuals covered, categories of records, authority for 
maintenance, storage, safeguards, retention and disposal, system 
manager and address, notification procedures, records access, 
contesting records procedures, and records source categories. These 
sections are amended to refine previously published information about 
the system of records. The existing scope, objectives, and business 
processes in place for the program remain unchanged. The amended SORN 
deletes and supersedes the ADAMS SORN published in the Federal Register 
on February 26, 2014 at 79 FR 10829-10830. The updated notice will be 
included in the Department's inventory of SORNs.

DATES: Effective Date: This notice action shall be effective 
immediately, which will become effective September 19, 2016.
    [Comments Due Date]: September 19, 2016.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Room 10276, Washington, DC 20410. Communications should refer to the 
above docket number and title. Faxed comments are not accepted. A copy 
of each communication submitted will be available for public inspection 
and copying between 8 a.m. and 5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Helen Goff Foster, Chief Privacy 
Officer/Senior Agency Official for Privacy, 451 Seventh Street SW., 
Room 10139, Washington, DC 20410, telephone number 202-402-6838 (this 
is not a toll-free number). Individuals who are hearing- and speech-
impaired may access this number via TTY by calling the Federal Relay 
Service at 800-877-8339 (this is a toll-free number).

SUPPLEMENTARY INFORMATION: This notice updates and refines previously 
published information pertaining to ADAMs in a clear and easy to read 
format. The amended notice conveys administrative updates to the 
notice's categories of individuals covered, categories of records, 
routine uses, storage, safeguards, retention and disposal, system 
manager and address, notification procedures, records access and 
contesting procedures, and records source captions. The Privacy Act 
places on Federal agencies principal responsibility for compliance with 
its provisions, by requiring Federal agencies to safeguard an 
individual's records against an invasion of personal privacy; protect 
the records contained in an agency system of records from unauthorized 
disclosure; ensure that the records collected are relevant, necessary, 
current, and collected only for their intended use; and adequately 
safeguard the records to prevent misuse of such information. This 
notice demonstrates the Department's focus on industry best practices 
and laws that protect interest such as personal privacy and law 
enforcement records from inappropriate release. This notice states the 
name and location of the record system, the authority for and manner of 
its operations, the categories of individuals that it covers, the type 
of records that it contains, the sources of the information for the 
records, the routine uses made of the records, and the types of 
exemptions in place for the records. The notice also includes the 
business address of the HUD officials who will inform interested 
persons of how they may gain access to and/or request amendments to 
records pertaining to themselves.
    The amended notice does not meet threshold requirements set forth 
by Privacy Act, 5 U.S.C. 552a(r). Therefore, a report was not submitted 
to the Office of Management and Budget (OMB), the Senate Committee on 
Homeland Security and Governmental Affairs, and the House Committee on 
Oversight and Government Reform.

    Authority:  5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: August 12, 2016.
Helen Goff Foster,
Chief Privacy Officer/Senior Agency Official for Privacy.
System of Records No.:
    HSNG.SF/HUF.01.

SYSTEM NAME:
    Asset Disposition and Management System (ADAMS)--P260.

SYSTEM LOCATION:
    The physical system is hosted at the contractor's primary and 
disaster recovery sites: Yardi Systems, Inc., 430 South Fairview 
Avenue, Santa Barbara, CA 93117, Sunguard, 1001 E. Campbell Road, 
Richardson, TX 75081, and CenturyLink, 200 N. Nash Street, El Segundo, 
CA 90245. The above locations host the Department's design and 
development, testing and production, and disaster recovery instances 
for ADAMS. ADAMS is accessible at workstations located at the following 
locations: Department of Housing and Urban Development Headquarters, 
451 Seventh Street SW., Washington, DC 20410, and at HUD field and 
regional office locations: \1\ HUD Atlanta Homeownership Center, Five 
Points Plaza, 40 Marietta Street, Atlanta, GA 30303, HUD Philadelphia 
Homeownership Center, The Wanamaker Building, 100 Penn Square East, 
Philadelphia, PA 19107, HUD Denver Homeownership Center, Processing and 
Underwriting, 20th floor, 1670 Broadway, Denver, CO 80202, HUD Santa 
Ana Homeownership Center, Santa Ana Federal Building, 34 Civic Center 
Plaza, Room 7015, Santa Ana, CA 92701.
---------------------------------------------------------------------------

    \1\ http://portal.hud.gov/hudportal/documents/huddoc?id=append2.pdf.
---------------------------------------------------------------------------

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by ADAMS are: (1) Homebuyers (mortgagors) of 
REO properties, (2) successful bidders (purchasers) of HUD Real Estate 
Owned (REO) properties, (3) HUD Single Family Property Disposition 
Program Management and Marketing (M&M) contractors. Successful bidders 
are referred to as purchasers on the form HUD-2548, Sales Contract 
Property Disposition Program, and include the following groups: (1) 
FHA-approved real estate brokers, (2) Investors, (3) Registered, 
eligible non-profit organizations, (4) Public housing agencies, and (5) 
Other government agencies (State and local). The M&M

[[Page 55478]]

contractor group include: (1) Mortgagee Compliance Managers (MCM), (2) 
Field Service Managers (FSM), and (3) Asset Managers (AM).

CATEGORIES OF RECORD IN THE SYSTEM:
    Categories of records in the system include:
    (1) Homebuyers Information: Name, address, Social Security number 
(SSN), and race/ethnicity characteristics. This information is also 
gathered by non-profit and government submissions.
    (2) Successful Bidders Information: Business name and address, 
Employer Identification Number (EIN), Tax Identification Number (TIN), 
or SSN, broker's phone number, SAMS name and address identification 
number (NAID), FHA case number, property address, date purchaser(s) 
signed sales contract (Form HUD-9548), date sales contract accepted by 
HUD, purchase price; purchaser type, appraisal information, tax 
payments, sales offer information, HUD-1, contract information, vendor 
information, and financial transactions.
    (3) Additional Nonprofit and Government (state and local) 
Information: Internal Revenue Service (IRS) letters for determination 
of nonprofit status, articles of Organization, mortgage notes, W-9, 
SAMS-1111, property report documentation (Median Income certification).
    (4) Management and Marketing (M&M) Contractors Information: 
Business name and address; EIN, TIN, or SSN; phone number; SAMS NAID; 
FHA case number; property address; date purchaser(s) signed sales 
contract (Form HUD-9548); date sales contract accepted by HUD; purchase 
price; purchaser type; mortgage notes, W-9, SAMS-1111, property report 
documentation (Median Income certification) and limited information 
about the homebuyers: Name, address, SSN, and race/ethnicity 
characteristics.
    In addition, ADAMS contains files on property appraisals, tax 
payments, purchase sales offer information, HUD-1, purchase contract 
information, vendor information, and property preservation and 
protection invoice information, FHA property listings, and property 
agent contact information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    National Housing Act as amended (12 U.S.C. 1702 et seq.), Title 24 
Code of Federal Regulations Part 200.194, Placement of Nonprofit 
Organization on Nonprofit Organization Roster, The Housing and 
Community Development Act of 1987, 42 U.S.C. 3543, National Housing 
Act, Section 235(b), Public Law 479, 48 Stat. 12 U.S.C. 1701 et seq., 
Section 165 (a) of the Housing and Community Development Act of 1987, 
Public Law 100-242, Section 904 of the Stewart B. McKinney Homeless 
Assistance Amendments Act of 1988, Public Law 100-628.

PURPOSE:
    ADAMS is a case management system for HUD owned and HUD managed 
single-family properties under HUD's Property Disposition and REO 
Discount Sales Programs. ADAMS was introduced into production in 2010. 
ADAMS supports HUD Headquarters and Homeownership Center (HOC) staff 
and HUD's Management and Marketing (M&M) contractors to track single-
family properties from their acquisition by HUD through the steps 
necessary to resell the properties. In addition, M&M contractors manage 
the HUD Property Disposition Sales Program and the REO Discount Sales 
Programs (Good Neighbor Next Door (GNND), Asset Control Area (ACA) 
Sales, and $1 Homes). ADAMS is used to:
     Obtain, store, and display case-level information about 
properties acquired by or in custody of HUD.
     Track events and information describing the status of real 
property from the date of conveyance to the Department through several 
stages of management, marketing, and disposition, to final 
reconciliation of sale proceeds.
     Retain data relative to contracts, contractors, and 
vendors that support the property disposition program.
     Calculate property management, marketing, and incentive 
fees earned by M&M contractors, closing agents, and special property 
inspection (SPI) contractors, and generate disbursement transmittals.
     Calculate M&M contractor payment incentives and 
disincentives.
     Generate disbursement transmittals for payment of other 
property-related expenses such as pass-through expenses and property 
taxes.
     Verify eligibility to participate in the REO program.
     Validate that no conflicts of interest exist among non-
profit/other government agencies' board members, employees, business 
partners, and homebuyers.
     Validate that discounted HUD-REO homes were sold to 
eligible buyers.
     Determine that participating agencies have not exceeded 
profit limits on the re-sale of HUD-REO homes purchased through the 
discount program.
     Support Good Neighbor Next Door Sales Programs (GNND) 
compliance control tasks for pre-sales/pre-registration, sales/pre-
closing, and post-closing.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
Section 552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside HUD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. To appropriate agencies, entities, and persons to the extent 
such disclosures are compatible with the purpose for which the records 
in this system were collected, as set forth by Appendix I \2\--HUD's 
Routine Uses Inventory published in the Federal Register.
---------------------------------------------------------------------------

    \2\ http://portal.hud.gov/hudportal/documents/huddoc?id=routine_use_inventory.pdf.
---------------------------------------------------------------------------

    2. To General Accounting Office (GAO) for audit purposes.
    3. To Management and Marketing contractors for processing the sale 
of HUD Homes.
    4. To Federal Bureau of Investigation (FBI) to investigate possible 
fraud revealed in the course of servicing efforts to allow HUD to 
protect the interest of the Secretary.
    5. To Appropriate agencies, entities, and persons when:
    a. HUD suspects or has confirmed that the security or 
confidentiality of information in a system of records has been 
compromised;
    b. HUD has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of systems or programs (whether maintained by HUD or another 
agency or entity) that rely upon the compromised information;
    c. HUD determines that the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with HUD's efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm for purposes of facilitating 
responses and remediation efforts in the event of a data breach.
    6. To the National Archives and Records Administration (NARA) or to 
the General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    7. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office

[[Page 55479]]

made at the request of the individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
    Records in this system are stored electronically in secure 
facilities. Electronic files are stored in case files on secure 
servers. Electronic files are replicated at a disaster recovery offsite 
location in case of loss of computing capability or other emergency at 
the primary facility. ADAMS does not have paper records.

RETRIEVABILITY:
    Records are retrieved using computer search by the FHA case number, 
property address (including other geographical characteristics such as 
contract area, property state/city/county/zip code, Homeownership 
Center), or contractor ID or name, or non-profit/government agency 
name.

SAFEGUARDS:
    Records are maintained in a secured computer network. Access is 
limited to authorized personnel. ADAMS access requires two levels of 
logins to access the system. The first login uses HUD Siteminder system 
to verify that the user has active HUD authorization. The second login 
uses ADAMS internal security system to set permissions for data access 
and system functionality.

RETENTION AND DISPOSAL:
    In accordance with General Records Schedule 1.1, Financial 
Management and Reporting Records, Items 010 and 011, the records are 
maintained for six years or when business use ceases. Paper records are 
not in use. Backup and Recovery digital media will be destroyed or 
otherwise rendered irrecoverable per NIST SP 800-88 ``Guidelines for 
Media Sanitization'' (September 2006).

SYSTEM OWNER AND ADDRESS:
    Ivery Himes, Director, Office of Single Family Asset Management, 
Room 9178, 451 Seventh Street SW., Washington, DC 20410.

NOTIFICATION AND RECORD ACCESS PROCEDURES:
    For information, assistance, or inquiry about the existence of 
records, contact Helen Goff Foster, Chief Privacy Officer/Senior Agency 
Official for Privacy, 451 Seventh Street SW., Room 10139, Washington, 
DC 20410, telephone number (202) 402-6838. When seeking records about 
yourself from this system of records or any other HUD system of 
records, your request must conform with the Privacy Act regulations set 
forth in 24 CFR part 16. You must first verify your identity, meaning 
that you must provide your full name, current address, and date and 
place of birth. You must sign your request, and your signature must 
either be notarized or submitted under 28 U.S.C. 1746, a law that 
permits statements to be made under penalty of perjury as a substitute 
for notarization. In addition, your request should:
    a. Explain why you believe HUD would have information on you.
    b. Identify which Office of HUD you believe has the records about 
you.
    c. Specify when you believe the records would have been created.
    d. Provide any other information that will help the FOIA staff 
determine which HUD office may have responsive records.
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying their agreement for you to access their records. Without the 
above information, the HUD FOIA Office may not be able to conduct an 
effective search, and your request may be denied due to lack of 
specificity or lack of compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    The Department's rules for contesting contents of records and 
appealing initial denials appear in 24 CFR part 16, Procedures for 
Inquiries. Additional assistance may be obtained by contacting Helen 
Goff Foster, Chief Privacy Officer/Senior Agency Official for Privacy, 
451 Seventh Street SW., Room 10139, Washington, DC 20410, or the HUD 
Departmental Privacy Appeals Officers, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Washington, DC 20410.

RECORD SOURCE CATEGORIES:
    Purchasers, Non-profit and State, local Government entities, M&M 
contractors, and HUD employees, HUD Form 9548.

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 2016-19870 Filed 8-18-16; 8:45 am]
BILLING CODE 4210-67-P



                                                                                Federal Register / Vol. 81, No. 161 / Friday, August 19, 2016 / Notices                                                 55477

                                                    Dated: August 12, 2016.                               copying between 8 a.m. and 5 p.m.                       Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42
                                                  Merrie Nichols-Dixon,                                   weekdays at the above address.                        U.S.C. 3535(d).
                                                  Deputy Director, Office of Policy, Programs             FOR FURTHER INFORMATION CONTACT:                        Dated: August 12, 2016.
                                                  and Legislative Initiatives.                                                                                  Helen Goff Foster,
                                                                                                          Helen Goff Foster, Chief Privacy Officer/
                                                  [FR Doc. 2016–19850 Filed 8–18–16; 8:45 am]                                                                   Chief Privacy Officer/Senior Agency Official
                                                                                                          Senior Agency Official for Privacy, 451
                                                  BILLING CODE 4210–67–P                                  Seventh Street SW., Room 10139,                       for Privacy.
                                                                                                          Washington, DC 20410, telephone                       System of Records No.:
                                                                                                          number 202–402–6838 (this is not a toll-
                                                  DEPARTMENT OF HOUSING AND                               free number). Individuals who are                       HSNG.SF/HUF.01.
                                                  URBAN DEVELOPMENT                                       hearing- and speech-impaired may                      SYSTEM NAME:
                                                  [Docket No. FR–5921–N–12]                               access this number via TTY by calling
                                                                                                                                                                  Asset Disposition and Management
                                                                                                          the Federal Relay Service at 800–877–
                                                  Implementation of the Privacy Act of                                                                          System (ADAMS)—P260.
                                                                                                          8339 (this is a toll-free number).
                                                  1974, as Amended; Amended System                                                                              SYSTEM LOCATION:
                                                  of Records Notice, Asset Disposition                    SUPPLEMENTARY INFORMATION:      This
                                                                                                          notice updates and refines previously                    The physical system is hosted at the
                                                  and Management System (ADAMS)
                                                                                                          published information pertaining to                   contractor’s primary and disaster
                                                  AGENCY:   Office of Housing, HUD.                       ADAMs in a clear and easy to read                     recovery sites: Yardi Systems, Inc., 430
                                                  ACTION:   Amended system of records                     format. The amended notice conveys                    South Fairview Avenue, Santa Barbara,
                                                  notice.                                                 administrative updates to the notice’s                CA 93117, Sunguard, 1001 E. Campbell
                                                                                                          categories of individuals covered,                    Road, Richardson, TX 75081, and
                                                  SUMMARY:   In accordance with the                       categories of records, routine uses,                  CenturyLink, 200 N. Nash Street, El
                                                  requirements of the Privacy Act of 1974                 storage, safeguards, retention and                    Segundo, CA 90245. The above
                                                  (5 U.S.C. 552a (e)(4)), as amended, the                 disposal, system manager and address,                 locations host the Department’s design
                                                  Department’s Office of Housing propose                  notification procedures, records access               and development, testing and
                                                  to amend and reissue a current system                   and contesting procedures, and records                production, and disaster recovery
                                                  of records notice (SORN): Asset                         source captions. The Privacy Act places               instances for ADAMS. ADAMS is
                                                  Disposition and Management System                       on Federal agencies principal                         accessible at workstations located at the
                                                  (ADAMS). The notice amendment                           responsibility for compliance with its                following locations: Department of
                                                  includes administrative updates to                      provisions, by requiring Federal                      Housing and Urban Development
                                                  refine details published under the                      agencies to safeguard an individual’s                 Headquarters, 451 Seventh Street SW.,
                                                  categories of individuals covered,                      records against an invasion of personal               Washington, DC 20410, and at HUD
                                                  categories of records, authority for                    privacy; protect the records contained in             field and regional office locations: 1
                                                  maintenance, storage, safeguards,                       an agency system of records from                      HUD Atlanta Homeownership Center,
                                                  retention and disposal, system manager                  unauthorized disclosure; ensure that the              Five Points Plaza, 40 Marietta Street,
                                                  and address, notification procedures,                   records collected are relevant,                       Atlanta, GA 30303, HUD Philadelphia
                                                  records access, contesting records                      necessary, current, and collected only                Homeownership Center, The
                                                  procedures, and records source                          for their intended use; and adequately                Wanamaker Building, 100 Penn Square
                                                  categories. These sections are amended                  safeguard the records to prevent misuse               East, Philadelphia, PA 19107, HUD
                                                  to refine previously published                          of such information. This notice                      Denver Homeownership Center,
                                                  information about the system of records.                demonstrates the Department’s focus on                Processing and Underwriting, 20th
                                                  The existing scope, objectives, and                     industry best practices and laws that                 floor, 1670 Broadway, Denver, CO
                                                  business processes in place for the                     protect interest such as personal privacy             80202, HUD Santa Ana Homeownership
                                                  program remain unchanged. The                           and law enforcement records from                      Center, Santa Ana Federal Building, 34
                                                  amended SORN deletes and supersedes                     inappropriate release. This notice states             Civic Center Plaza, Room 7015, Santa
                                                  the ADAMS SORN published in the                         the name and location of the record                   Ana, CA 92701.
                                                  Federal Register on February 26, 2014                   system, the authority for and manner of
                                                                                                                                                                CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                  at 79 FR 10829–10830. The updated                       its operations, the categories of                     SYSTEM:
                                                  notice will be included in the                          individuals that it covers, the type of
                                                  Department’s inventory of SORNs.                        records that it contains, the sources of                Individuals covered by ADAMS are:
                                                                                                          the information for the records, the                  (1) Homebuyers (mortgagors) of REO
                                                  DATES: Effective Date: This notice action
                                                                                                          routine uses made of the records, and                 properties, (2) successful bidders
                                                  shall be effective immediately, which
                                                                                                          the types of exemptions in place for the              (purchasers) of HUD Real Estate Owned
                                                  will become effective September 19,
                                                                                                          records. The notice also includes the                 (REO) properties, (3) HUD Single Family
                                                  2016.
                                                                                                          business address of the HUD officials                 Property Disposition Program
                                                     [Comments Due Date]: September 19,
                                                                                                          who will inform interested persons of                 Management and Marketing (M&M)
                                                  2016.
                                                                                                          how they may gain access to and/or                    contractors. Successful bidders are
                                                  ADDRESSES: Interested persons are                                                                             referred to as purchasers on the form
                                                  invited to submit comments regarding                    request amendments to records
                                                                                                          pertaining to themselves.                             HUD–2548, Sales Contract Property
                                                  this notice to the Rules Docket Clerk,                                                                        Disposition Program, and include the
                                                  Office of General Counsel, Department                      The amended notice does not meet                   following groups: (1) FHA-approved real
                                                  of Housing and Urban Development,                       threshold requirements set forth by
mstockstill on DSK3G9T082PROD with NOTICES




                                                                                                                                                                estate brokers, (2) Investors, (3)
                                                  451 Seventh Street SW., Room 10276,                     Privacy Act, 5 U.S.C. 552a(r). Therefore,             Registered, eligible non-profit
                                                  Washington, DC 20410.                                   a report was not submitted to the Office              organizations, (4) Public housing
                                                  Communications should refer to the                      of Management and Budget (OMB), the                   agencies, and (5) Other government
                                                  above docket number and title. Faxed                    Senate Committee on Homeland                          agencies (State and local). The M&M
                                                  comments are not accepted. A copy of                    Security and Governmental Affairs, and
                                                  each communication submitted will be                    the House Committee on Oversight and                    1 http://portal.hud.gov/hudportal/documents/

                                                  available for public inspection and                     Government Reform.                                    huddoc?id=append2.pdf.



                                             VerDate Sep<11>2014   18:08 Aug 18, 2016   Jkt 238001   PO 00000   Frm 00050   Fmt 4703   Sfmt 4703   E:\FR\FM\19AUN1.SGM   19AUN1


                                                  55478                         Federal Register / Vol. 81, No. 161 / Friday, August 19, 2016 / Notices

                                                  contractor group include: (1) Mortgagee                 479, 48 Stat. 12 U.S.C. 1701 et seq.,                 control tasks for pre-sales/pre-
                                                  Compliance Managers (MCM), (2) Field                    Section 165 (a) of the Housing and                    registration, sales/pre-closing, and post-
                                                  Service Managers (FSM), and (3) Asset                   Community Development Act of 1987,                    closing.
                                                  Managers (AM).                                          Public Law 100–242, Section 904 of the
                                                                                                                                                                ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                                                                          Stewart B. McKinney Homeless
                                                  CATEGORIES OF RECORD IN THE SYSTEM:                                                                           SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                          Assistance Amendments Act of 1988,                    THE PURPOSE OF SUCH USES:
                                                     Categories of records in the system                  Public Law 100–628.
                                                  include:                                                                                                         In addition to those disclosures
                                                     (1) Homebuyers Information: Name,                    PURPOSE:                                              generally permitted under 5 U.S.C.
                                                  address, Social Security number (SSN),                     ADAMS is a case management system                  Section 552a(b) of the Privacy Act, all or
                                                  and race/ethnicity characteristics. This                for HUD owned and HUD managed                         a portion of the records or information
                                                  information is also gathered by non-                    single-family properties under HUD’s                  contained in this system may be
                                                  profit and government submissions.                      Property Disposition and REO Discount                 disclosed outside HUD as a routine use
                                                     (2) Successful Bidders Information:                  Sales Programs. ADAMS was                             pursuant to 5 U.S.C. 552a(b)(3) as
                                                  Business name and address, Employer                     introduced into production in 2010.                   follows:
                                                  Identification Number (EIN), Tax                        ADAMS supports HUD Headquarters                          1. To appropriate agencies, entities,
                                                  Identification Number (TIN), or SSN,                    and Homeownership Center (HOC) staff                  and persons to the extent such
                                                  broker’s phone number, SAMS name                        and HUD’s Management and Marketing                    disclosures are compatible with the
                                                  and address identification number                       (M&M) contractors to track single-family              purpose for which the records in this
                                                  (NAID), FHA case number, property                       properties from their acquisition by                  system were collected, as set forth by
                                                  address, date purchaser(s) signed sales                 HUD through the steps necessary to                    Appendix I 2—HUD’s Routine Uses
                                                  contract (Form HUD–9548), date sales                    resell the properties. In addition, M&M               Inventory published in the Federal
                                                  contract accepted by HUD, purchase                      contractors manage the HUD Property                   Register.
                                                  price; purchaser type, appraisal                        Disposition Sales Program and the REO                    2. To General Accounting Office
                                                  information, tax payments, sales offer                  Discount Sales Programs (Good                         (GAO) for audit purposes.
                                                  information, HUD–1, contract                            Neighbor Next Door (GNND), Asset                         3. To Management and Marketing
                                                  information, vendor information, and                    Control Area (ACA) Sales, and $1                      contractors for processing the sale of
                                                  financial transactions.                                 Homes). ADAMS is used to:                             HUD Homes.
                                                     (3) Additional Nonprofit and                            • Obtain, store, and display case-level               4. To Federal Bureau of Investigation
                                                  Government (state and local)                            information about properties acquired                 (FBI) to investigate possible fraud
                                                  Information: Internal Revenue Service                   by or in custody of HUD.                              revealed in the course of servicing
                                                  (IRS) letters for determination of                         • Track events and information                     efforts to allow HUD to protect the
                                                  nonprofit status, articles of                           describing the status of real property                interest of the Secretary.
                                                  Organization, mortgage notes, W–9,                      from the date of conveyance to the                       5. To Appropriate agencies, entities,
                                                  SAMS–1111, property report                              Department through several stages of                  and persons when:
                                                  documentation (Median Income                            management, marketing, and                               a. HUD suspects or has confirmed that
                                                  certification).                                         disposition, to final reconciliation of               the security or confidentiality of
                                                     (4) Management and Marketing                         sale proceeds.                                        information in a system of records has
                                                  (M&M) Contractors Information:                             • Retain data relative to contracts,               been compromised;
                                                  Business name and address; EIN, TIN,                    contractors, and vendors that support                    b. HUD has determined that as a
                                                  or SSN; phone number; SAMS NAID;                        the property disposition program.                     result of the suspected or confirmed
                                                  FHA case number; property address;                         • Calculate property management,                   compromise there is a risk of harm to
                                                  date purchaser(s) signed sales contract                 marketing, and incentive fees earned by               economic or property interests, identity
                                                  (Form HUD–9548); date sales contract                    M&M contractors, closing agents, and                  theft or fraud, or harm to the security or
                                                  accepted by HUD; purchase price;                        special property inspection (SPI)                     integrity of systems or programs
                                                  purchaser type; mortgage notes, W–9,                    contractors, and generate disbursement                (whether maintained by HUD or another
                                                  SAMS–1111, property report                              transmittals.                                         agency or entity) that rely upon the
                                                  documentation (Median Income                               • Calculate M&M contractor payment                 compromised information;
                                                  certification) and limited information                  incentives and disincentives.                            c. HUD determines that the disclosure
                                                  about the homebuyers: Name, address,                       • Generate disbursement transmittals               made to such agencies, entities, and
                                                  SSN, and race/ethnicity characteristics.                for payment of other property-related                 persons is reasonably necessary to assist
                                                     In addition, ADAMS contains files on                 expenses such as pass-through expenses                in connection with HUD’s efforts to
                                                  property appraisals, tax payments,                      and property taxes.                                   respond to the suspected or confirmed
                                                  purchase sales offer information, HUD–                     • Verify eligibility to participate in             compromise and prevent, minimize, or
                                                  1, purchase contract information,                       the REO program.                                      remedy such harm for purposes of
                                                  vendor information, and property                           • Validate that no conflicts of interest           facilitating responses and remediation
                                                  preservation and protection invoice                     exist among non-profit/other                          efforts in the event of a data breach.
                                                  information, FHA property listings, and                 government agencies’ board members,                      6. To the National Archives and
                                                  property agent contact information.                     employees, business partners, and                     Records Administration (NARA) or to
                                                                                                          homebuyers.                                           the General Services Administration for
                                                  AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                   • Validate that discounted HUD–REO                 records management inspections
                                                    National Housing Act as amended (12                   homes were sold to eligible buyers.
mstockstill on DSK3G9T082PROD with NOTICES




                                                                                                                                                                conducted under 44 U.S.C. 2904 and
                                                  U.S.C. 1702 et seq.), Title 24 Code of                     • Determine that participating                     2906.
                                                  Federal Regulations Part 200.194,                       agencies have not exceeded profit limits                 7. To a congressional office from the
                                                  Placement of Nonprofit Organization on                  on the re-sale of HUD–REO homes                       record of an individual in response to
                                                  Nonprofit Organization Roster, The                      purchased through the discount                        an inquiry from that congressional office
                                                  Housing and Community Development                       program.
                                                  Act of 1987, 42 U.S.C. 3543, National                      • Support Good Neighbor Next Door                    2 http://portal.hud.gov/hudportal/documents/

                                                  Housing Act, Section 235(b), Public Law                 Sales Programs (GNND) compliance                      huddoc?id=routine_use_inventory.pdf.



                                             VerDate Sep<11>2014   18:08 Aug 18, 2016   Jkt 238001   PO 00000   Frm 00051   Fmt 4703   Sfmt 4703   E:\FR\FM\19AUN1.SGM   19AUN1


                                                                                 Federal Register / Vol. 81, No. 161 / Friday, August 19, 2016 / Notices                                                 55479

                                                  made at the request of the individual to                 with the Privacy Act regulations set                  DEPARTMENT OF THE INTERIOR
                                                  whom the record pertains.                                forth in 24 CFR part 16. You must first
                                                                                                           verify your identity, meaning that you                Geological Survey
                                                  POLICIES AND PRACTICES FOR STORING,
                                                  RETRIEVING, ACCESSING, RETAINING, AND                    must provide your full name, current                  [GX16GG009950000]
                                                  DISPOSING OF RECORDS IN THE SYSTEM:                      address, and date and place of birth.
                                                                                                           You must sign your request, and your                  Announcement of National Earthquake
                                                  STORAGE:
                                                                                                           signature must either be notarized or                 Prediction Evaluation Council
                                                    Records in this system are stored
                                                                                                           submitted under 28 U.S.C. 1746, a law                 AGENCY: U.S. Geological Survey,
                                                  electronically in secure facilities.
                                                                                                           that permits statements to be made                    Department of the Interior.
                                                  Electronic files are stored in case files
                                                                                                           under penalty of perjury as a substitute
                                                  on secure servers. Electronic files are                                                                        ACTION: Notice of meeting.
                                                  replicated at a disaster recovery offsite                for notarization. In addition, your
                                                  location in case of loss of computing                    request should:                                       SUMMARY:    Pursuant to Public Law 106–
                                                  capability or other emergency at the                        a. Explain why you believe HUD                     503, the National Earthquake Prediction
                                                  primary facility. ADAMS does not have                    would have information on you.                        Evaluation Council (NEPEC) will hold
                                                  paper records.                                                                                                 its next meeting by phone. The
                                                                                                              b. Identify which Office of HUD you
                                                                                                                                                                 Committee is comprised of members
                                                  RETRIEVABILITY:                                          believe has the records about you.                    from academia and the Federal
                                                    Records are retrieved using computer                      c. Specify when you believe the                    government. The Committee provides
                                                  search by the FHA case number,                           records would have been created.                      advice and recommendations to the
                                                  property address (including other                           d. Provide any other information that              Director of the USGS on earthquake
                                                  geographical characteristics such as                     will help the FOIA staff determine                    predictions and related scientific
                                                  contract area, property state/city/                      which HUD office may have responsive                  research.
                                                  county/zip code, Homeownership                                                                                    In this brief meeting by phone, the
                                                                                                           records.
                                                  Center), or contractor ID or name, or                                                                          Council will receive updates on the
                                                  non-profit/government agency name.                          If your request is seeking records                 status of pertinent activities of the
                                                                                                           pertaining to another living individual,              Earthquake Hazards Program, and will
                                                  SAFEGUARDS:                                              you must include a statement from that                deliver its recommendations on the
                                                    Records are maintained in a secured                    individual certifying their agreement for             testing of earthquake prediction
                                                  computer network. Access is limited to                   you to access their records. Without the              hypotheses.
                                                  authorized personnel. ADAMS access                       above information, the HUD FOIA
                                                  requires two levels of logins to access                                                                        DATES:  The meeting will be held from 12
                                                                                                           Office may not be able to conduct an                  Noon to 2:00 p.m. EDT on September 1,
                                                  the system. The first login uses HUD                     effective search, and your request may
                                                  Siteminder system to verify that the user                                                                      2016.
                                                                                                           be denied due to lack of specificity or
                                                  has active HUD authorization. The                                                                              FOR FURTHER INFORMATION CONTACT: Dr.
                                                                                                           lack of compliance with applicable                    Michael Blanpied, U.S. Geological
                                                  second login uses ADAMS internal
                                                                                                           regulations.                                          Survey, MS 905, 12201 Sunrise Valley
                                                  security system to set permissions for
                                                  data access and system functionality.                                                                          Drive, Reston, Virginia 20192, (703)
                                                                                                           CONTESTING RECORD PROCEDURES:
                                                                                                                                                                 648–6696, mblanpied@usgs.gov.
                                                  RETENTION AND DISPOSAL:
                                                                                                             The Department’s rules for contesting               SUPPLEMENTARY INFORMATION: Meetings
                                                     In accordance with General Records                    contents of records and appealing initial             of the National Earthquake Prediction
                                                  Schedule 1.1, Financial Management                       denials appear in 24 CFR part 16,                     Evaluation Council are open to the
                                                  and Reporting Records, Items 010 and                     Procedures for Inquiries. Additional                  public. Those wishing to attend may
                                                  011, the records are maintained for six                  assistance may be obtained by                         contact Dr. Blanpied for further
                                                  years or when business use ceases.                       contacting Helen Goff Foster, Chief                   information. Those wishing to provide a
                                                  Paper records are not in use. Backup                                                                           brief statement to the Council may do so
                                                                                                           Privacy Officer/Senior Agency Official
                                                  and Recovery digital media will be                                                                             with prior arrangement.
                                                                                                           for Privacy, 451 Seventh Street SW.,
                                                  destroyed or otherwise rendered
                                                                                                           Room 10139, Washington, DC 20410, or                  William Leith,
                                                  irrecoverable per NIST SP 800–88
                                                  ‘‘Guidelines for Media Sanitization’’                    the HUD Departmental Privacy Appeals                  Senior Science Advisor for Earthquake and
                                                  (September 2006).                                        Officers, Office of General Counsel,                  Geologic Hazards.
                                                                                                           Department of Housing and Urban                       [FR Doc. 2016–19804 Filed 8–18–16; 8:45 am]
                                                  SYSTEM OWNER AND ADDRESS:                                Development, 451 Seventh Street SW.,                  BILLING CODE 4338–11–P
                                                    Ivery Himes, Director, Office of Single                Washington, DC 20410.
                                                  Family Asset Management, Room 9178,
                                                  451 Seventh Street SW., Washington,                      RECORD SOURCE CATEGORIES:                             DEPARTMENT OF THE INTERIOR
                                                  DC 20410.
                                                                                                             Purchasers, Non-profit and State,
                                                                                                                                                                 Bureau of Land Management
                                                  NOTIFICATION AND RECORD ACCESS                           local Government entities, M&M
                                                  PROCEDURES:                                              contractors, and HUD employees, HUD                   [LLAZ910000.L17110000.XP0000 16X
                                                    For information, assistance, or inquiry                Form 9548.                                            6100.241A]
                                                  about the existence of records, contact
                                                                                                                                                                 State of Arizona Resource Advisory
                                                  Helen Goff Foster, Chief Privacy Officer/
mstockstill on DSK3G9T082PROD with NOTICES




                                                                                                           EXEMPTIONS FROM CERTAIN PROVISIONS OF THE
                                                                                                           ACT:
                                                                                                                                                                 Council Meeting
                                                  Senior Agency Official for Privacy, 451
                                                  Seventh Street SW., Room 10139,                            None.                                               AGENCY:   Bureau of Land Management,
                                                  Washington, DC 20410, telephone                                                                                Interior.
                                                                                                           [FR Doc. 2016–19870 Filed 8–18–16; 8:45 am]
                                                  number (202) 402–6838. When seeking                                                                            ACTION: Notice of public meetings.
                                                  records about yourself from this system                  BILLING CODE 4210–67–P
                                                  of records or any other HUD system of                                                                          SUMMARY:  In accordance with the
                                                  records, your request must conform                                                                             Federal Land Policy and Management


                                             VerDate Sep<11>2014    18:08 Aug 18, 2016   Jkt 238001   PO 00000   Frm 00052   Fmt 4703   Sfmt 4703   E:\FR\FM\19AUN1.SGM   19AUN1



Document Created: 2016-08-19 01:35:07
Document Modified: 2016-08-19 01:35:07
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionAmended system of records notice.
ContactHelen Goff Foster, Chief Privacy Officer/Senior Agency Official for Privacy, 451 Seventh Street SW., Room 10139, Washington, DC 20410, telephone number 202-402-6838 (this is not a toll-free number). Individuals who are hearing- and speech- impaired may access this number via TTY by calling the Federal Relay Service at 800-877-8339 (this is a toll-free number).
FR Citation81 FR 55477 

2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR