81_FR_56705 81 FR 56543 - User Fees for Installment Agreements

81 FR 56543 - User Fees for Installment Agreements

DEPARTMENT OF THE TREASURY
Internal Revenue Service

Federal Register Volume 81, Issue 162 (August 22, 2016)

Page Range56543-56550
FR Document2016-19836

This document contains proposed amendments to the regulations that provide user fees for installment agreements. The proposed amendments affect taxpayers who wish to pay their liabilities through installment agreements. The proposed effective date for these proposed amendments to the regulations is January 1, 2017. This document also provides a notice of public hearing on these proposed amendments to the regulations.

Federal Register, Volume 81 Issue 162 (Monday, August 22, 2016)
[Federal Register Volume 81, Number 162 (Monday, August 22, 2016)]
[Proposed Rules]
[Pages 56543-56550]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-19836]



[[Page 56543]]

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DEPARTMENT OF THE TREASURY

Internal Revenue Service

26 CFR Part 300

[REG-108792-16]
RIN 1545-BN37


User Fees for Installment Agreements

AGENCY: Internal Revenue Service (IRS), Treasury.

ACTION: Notice of proposed rulemaking and notice of public hearing.

-----------------------------------------------------------------------

SUMMARY: This document contains proposed amendments to the regulations 
that provide user fees for installment agreements. The proposed 
amendments affect taxpayers who wish to pay their liabilities through 
installment agreements. The proposed effective date for these proposed 
amendments to the regulations is January 1, 2017. This document also 
provides a notice of public hearing on these proposed amendments to the 
regulations.

DATES: Written or electronic comments must be received by October 6, 
2016. Outlines of topics to be discussed at the public hearing 
scheduled for October 19, 2016, at 2:00 p.m. must be received by 
October 6, 2016.

ADDRESSES: Send submissions to: Internal Revenue Service, CC:PA:LPD:PR 
(REG-108792-16), Room 5203, Post Office Box 7604, Ben Franklin Station, 
Washington, DC 20044. Submissions may be hand-delivered Monday through 
Friday between the hours of 8 a.m. and 4 p.m. to CC:PA:LPD:PR (REG-
108792-16), Courier's Desk, Internal Revenue Service, 1111 Constitution 
Avenue NW., Washington, DC 20224 or sent electronically via the Federal 
eRulemaking Portal at http://www.regulations.gov (indicate IRS and REG-
108792-16). The public hearing will be held in the Main IR Auditorium 
beginning at 2:00 p.m. in the Internal Revenue Service Building, 1111 
Constitution Avenue NW., Washington, DC 20224.

FOR FURTHER INFORMATION CONTACT: Concerning the proposed amendments to 
the regulations, M. Pilar Puerto at (202) 317-5437; concerning 
submissions of comments, the hearing, or to be placed on the building 
access list to attend the hearing, Regina Johnson, at (202) 317-6901; 
concerning cost methodology, Eva Williams, at (202) 803-9728 (not toll-
free numbers).

SUPPLEMENTARY INFORMATION: 

Background

    This document contains proposed regulations that would amend 
Sec. Sec.  300.1 and 300.2 of the User Fee Regulations (26 CFR part 
300), which provide for a user fee applicable to installment agreements 
under section 6159 of the Internal Revenue Code (Code).
    Section 6159 authorizes the IRS to enter into an agreement with any 
taxpayer for the payment of tax in installments to the extent the IRS 
determines that entering into the installment agreement will facilitate 
the full or partial collection of the tax. Section 301.6159-1(a). 
Installment agreements are voluntary, and taxpayers may request an 
installment agreement in person, by completing the appropriate forms 
and mailing them to the IRS, online, or over the telephone. Before 
entering into an installment agreement, the IRS may examine the 
taxpayer's financial position to determine whether such an agreement is 
appropriate. See Internal Revenue Manual (IRM) 5.14. If the IRS accepts 
the installment agreement, the IRS must process the payments made by 
the taxpayer and monitor the taxpayer's compliance with the terms of 
the agreement. The terms of an agreement generally require the taxpayer 
to pay the minimum monthly payment on time, file all required tax 
returns on time, and pay all taxes in-full and on time. See Form 433-D, 
Installment Agreement. In addition, section 6159(d) requires that the 
IRS review partial payment installment agreements at least once every 
two years.
    Under Sec.  300.1, the IRS currently charges three rates for 
installment agreements. The user fee, in general, is $120 for an 
installment agreement. The user fee is reduced to $52 for a direct 
debit installment agreement, which is an agreement whereby the taxpayer 
authorizes the IRS to request the monthly electronic transfer of funds 
from the taxpayer's bank account to the IRS. The user fee is $43 
notwithstanding the method of payment if the taxpayer is a low-income 
taxpayer, as defined below.
    Under Sec.  300.2, the IRS currently charges $50 for restructuring 
or reinstating an installment agreement that is in default. An 
installment agreement is deemed to be in default when a taxpayer fails 
to meet any of the conditions of the installment agreement. See IRM 
5.14. Currently, there is no exception to this fee for low-income 
taxpayers.

Explanation of Provisions

A. Overview

    To bring user fee rates for installment agreements in line with the 
full cost to the IRS of providing these taxpayer specific services, the 
proposed regulations under Sec. Sec.  300.1 and 300.2 would increase 
the user fee for the existing installment agreement types and introduce 
two new types of online installment agreements, each subject to a 
separate user fee. Five of these proposed user fee rates are based on 
the full cost of establishing and monitoring installment agreements. 
The sixth rate is for low-income taxpayers.
     Regular Installment Agreements--A taxpayer contacts the 
IRS in person, by phone, or by mail and sets up an agreement to make 
manual payments over a period of time either by mailing a check or 
electronically through the Electronic Federal Tax Payment System 
(EFTPS). The proposed fee for entering into a regular installment 
agreement is $225.
     Direct Debit Installment Agreements--A taxpayer contacts 
the IRS by phone or mail and sets up an agreement to make automatic 
payments over a period of time through a direct debit from a bank 
account. The proposed fee for entering into a direct debit installment 
agreement is $107.
     Online Payment Agreements--A taxpayer sets up an 
installment agreement through http://www.irs.gov and agrees to make 
manual payments over a period of time either by mailing a check or 
electronically through the EFTPS. The proposed fee for entering into an 
online payment agreement is $149.
     Direct Debit Online Payment Agreements--A taxpayer sets up 
an installment agreement through http://www.irs.gov and agrees to make 
automatic payments over a period of time through a direct debit from a 
bank account. The proposed fee for entering into a direct debit online 
payment agreement is $31.
     Restructured/Reinstated Installment Agreements--A taxpayer 
modifies a previously established installment agreement or reinstates 
an installment agreement on which the taxpayer has defaulted. The 
proposed fee for restructuring or reinstating an installment agreement 
is $89.
     Low-Income Rate--A rate that applies when a low-income 
taxpayer enters into any type of installment agreement, other than a 
direct debit online payment agreement, and when a low-income taxpayer 
restructures or reinstates any installment agreement. A low-income 
taxpayer is a taxpayer that

[[Page 56544]]

has income at or below 250 percent of the dollar criteria established 
by the poverty guidelines updated annually in the Federal Register by 
the U.S. Department of Health and Human Services. Section 300.1(b)(2). 
The proposed low-income rate is $43.

B. User Fee Authority

    The Independent Offices Appropriations Act (IOAA) (31 U.S.C. 9701) 
authorizes each agency to promulgate regulations establishing the 
charge for services provided by the agency (user fees). The IOAA 
provides that these user fee regulations are subject to policies 
prescribed by the President and shall be as uniform as practicable. 
Those policies are currently set forth in the Office of Management and 
Budget (OMB) Circular A-25, 58 FR 38142 (July 15, 1993; OMB Circular).
    The IOAA states that the services provided by an agency should be 
self-sustaining to the extent possible. 31 U.S.C. 9701(a). The OMB 
Circular states that agencies that provide services that confer special 
benefits on identifiable recipients beyond those accruing to the 
general public are to establish user fees that recover the full cost of 
providing those services. The OMB Circular requires that agencies 
identify all services that confer special benefits and determine 
whether user fees should be assessed for those services.
    Agencies are to review user fees biennially and update them as 
necessary to reflect changes in the cost of providing the underlying 
services. During this biennial review, an agency must calculate the 
full cost of providing each service, taking into account all direct and 
indirect costs to any part of the U.S. government. The full cost of 
providing a service includes, but is not limited to, salaries, 
retirement benefits, rents, utilities, travel, and management costs, as 
well as an appropriate allocation of overhead and other support costs 
associated with providing the service.
    An agency should set the user fee at an amount that recovers the 
full cost of providing the service unless the agency requests, and the 
OMB grants, an exception to the full cost requirement. The OMB may 
grant exceptions only where the cost of collecting the fees would 
represent an unduly large part of the fee for the activity or any other 
condition exists that, in the opinion of the agency head, justifies an 
exception. When the OMB grants an exception, the agency does not 
collect the full cost of providing the service and therefore must fund 
the remaining cost of providing the service from other available 
funding sources. By doing so, the agency subsidizes the cost of the 
service to the recipients of reduced-fee services even though the 
service confers a special benefit on those recipients who should 
otherwise be required to pay the full costs of receiving that benefit 
as provided for by the IOAA and the OMB Circular.

C. Installment Agreement User Fee

    The installment agreement program confers a special benefit on 
identifiable recipients beyond those accruing to the general public. 
Specifically, a taxpayer that is granted an installment agreement is 
allowed to pay an outstanding tax obligation over time without being 
subjected to IRS levy related to these taxes during this term of 
repayment. See section 6331(k)(2) of the Code and Sec.  301.6159-1(f). 
Section 6331(k)(2) generally prohibits the IRS from levying to collect 
taxes while a request to enter into an installment agreement is pending 
with the IRS, for 30 days after the rejection of a proposed installment 
agreement, and for 30 days immediately following the termination of an 
installment agreement. If, prior to the expiration of the 30-day period 
following the rejection or termination of an installment agreement, the 
taxpayer appeals the rejection or termination decision, no levy may be 
made while the rejection or termination is being considered by Appeals. 
Because of these special benefits the IOAA and the OMB Circular 
authorize the IRS to charge a user fee for an installment agreement 
that reflects the full cost of providing the service of the installment 
agreement program to the taxpayer.
    The installment agreement user fees were last changed in 2014. As 
required by the IOAA and the OMB Circular, the IRS completed its 2015 
biennial review of the installment agreement program and determined 
that the full cost of a regular installment agreement is $225, and the 
full cost of a direct debit installment agreement is $107. The IRS 
determined that the full cost of a regular online payment agreement is 
$149, and the full cost for a direct debit online payment agreement is 
$31. The IRS determined that the full cost of restructuring or 
reinstating an installment agreement is $89.
    The proposed regulations adopt the full cost amounts as the new 
user fees for the various types of installment agreements. 
Historically, the IRS charged a user fee that recovered less than the 
full cost of an installment agreement to make the service more 
accessible to a broader range of taxpayers. However, in light of 
constraints on IRS resources for tax administration, the Treasury 
Department and the IRS have determined that it is necessary to recoup 
the full costs of the installment agreement program. The IRS will 
continue its practice of providing services subject to user fees at 
less than full cost where there is a compelling tax administration 
reason to do so. Therefore, these proposed regulations do not increase 
the reduced user fee for offers submitted by low-income taxpayers and 
introduce a reduced fee for requests by low-income taxpayers to 
restructure or reinstate defaulted installment agreements.
    The proposed fees reflect the IRS's determination to continue to 
provide a wide variety of installment agreement options to taxpayers 
and, as required by the OMB Circular, to determine the full cost for 
each option. Since the enactment of the installment agreement program, 
the IRS has periodically developed new ways for taxpayers to enter into 
and pay for installment agreements, such as through online payment 
agreements and direct debit online payment agreements. These new 
installment agreement types have not had their own separate user fee, 
but instead have been included in the existing user fee structure. In 
recent years, taxpayers' use of the online installment agreement 
options have increased, justifying a separate fee structure for the 
online installment agreement options.
    Consistent with introducing these new fees, the most recent full 
cost analysis of the installment agreement program has been refined to 
more precisely account for the costs associated with administering the 
various types of installment agreements available to taxpayers. 
Requesting installment agreements in person or over the phone and 
receiving payment through means other than direct debit is more costly 
for the IRS to administer, and the proposed user fees reflect these 
costs. Similarly, this recent analysis has resulted in the availability 
of reduced user fees to taxpayers for those options that cost less for 
the IRS to administer. By offering a range of installment agreement 
options at a range of fees, the IRS is assisting taxpayers in coming 
into compliance with their tax payment obligations, which benefits tax 
administration and provides an enhanced service to taxpayers.

D. Calculation of User Fees Generally

    User fee calculations begin by first determining the full cost for 
the service. The IRS follows the guidance provided by the OMB Circular 
to compute the full cost of the service, which includes all indirect 
and direct costs to any part of

[[Page 56545]]

the U.S. government including but not limited to direct and indirect 
personnel costs, physical overhead, rents, utilities, travel, and 
management costs. The IRS's cost methodology is described below.
    Once the total amount of direct and indirect costs associated with 
a service is determined, the IRS follows the guidance in the OMB 
Circular to determine the costs associated with providing the service 
to each recipient, which represents the average per unit cost of that 
service. This average per unit cost is the amount of the user fee that 
will recover the full cost of the service.
    The IRS follows generally accepted accounting principles (GAAP), as 
established by the Federal Accounting Standards Advisory Board (FASAB) 
in calculating the full cost of providing services. The FASAB Handbook 
of Accounting Standards and Other Pronouncements, as amended, which is 
available at http://files.fasab.gov/pdffiles/2015_fasab_handbook.pdf, 
includes the Statement of Federal Financial Accounting Standards No. 4: 
Managerial Cost Accounting Concepts and Standards for the Federal 
Government (SFFAS No.4). SFFAS No. 4 establishes internal costing 
standards under GAAP to accurately measure and manage the full cost of 
federal programs. The methodology described below is in accordance with 
SFFAS No. 4.
1. Cost Center Allocation
    The IRS determines the cost of its services and the activities 
involved in producing them through a cost accounting system that tracks 
costs to organizational units. The lowest organizational unit in the 
IRS's cost accounting system is called a cost center. Cost centers are 
usually separate offices that are distinguished by subject-matter area 
of responsibility or geographic region. All costs of operating a cost 
center are recorded in the IRS's cost accounting system and allocated 
to that cost center. The costs allocated to a cost center are the 
direct costs for the cost center's activities as well as all indirect 
costs, including overhead, associated with that cost center. Each cost 
is recorded in only one cost center.
2. Determining the Per Unit Cost
    To establish the per unit cost, the total cost of providing the 
service is divided by the volume of services provided. The volume of 
services provided includes both services for which a fee is charged as 
well as subsidized services. The subsidized services are those where 
OMB has approved an exception to the full cost requirement, for 
example, to charge a reduced fee to low-income taxpayers. The volume of 
subsidized services is included in the total volume of services 
provided to ensure that the IRS, and not those who are paying full 
cost, subsidizes the cost of the reduced-full cost services.
3. Cost Estimation of Direct Labor and Benefits
    Not all cost centers are fully devoted to only one service for 
which the IRS charges a user fee. Some cost centers work on a number of 
different services. In these cases, the IRS estimates the cost incurred 
in those cost centers attributable to the service for which a user fee 
is being calculated by measuring the time required to accomplish 
activities related to the service, and estimating the average time 
required to accomplish these activities. The average time required to 
accomplish these activities is multiplied by the relevant 
organizational unit's average labor and benefits cost per unit of time 
to determine the labor and benefits cost incurred to provide the 
service. To determine the full cost, the IRS then adds an appropriate 
overhead charge as discussed below.
4. Calculating Overhead
    Overhead is an indirect cost of operating an organization that 
cannot be immediately associated with an activity that the organization 
performs. Overhead includes costs of resources that are jointly or 
commonly consumed by one or more organizational unit's activities but 
are not specifically identifiable to a single activity.
    These costs can include:
     General management and administrative services of 
sustaining and support organizations.
     Facilities management and ground maintenance services 
(security, rent, utilities, and building maintenance).
     Procurement and contracting services.
     Financial management and accounting services.
     Information technology services.
     Services to acquire and operate property, plants and 
equipment.
     Publication, reproduction, and graphics and video 
services.
     Research, analytical, and statistical services.
     Human resources/personnel services.
     Library and legal services.
    To calculate the overhead allocable to a service, the IRS first 
calculates the Corporate Overhead rate and then multiplies the 
Corporate Overhead rate by the direct labor and benefits costs 
determined as discussed above. The IRS calculates the Corporate 
Overhead rate annually based on cost elements underlying the Statement 
of Net Cost included in the IRS Annual Financial Statements, which are 
audited by the Government Accountability Office. The Corporate Overhead 
rate is the ratio of the sum of the IRS's indirect labor and benefits 
costs from the supporting and sustaining organizational units--those 
that do not interact directly with taxpayers--and all non-labor costs 
to the IRS's labor and benefits costs of its organizational units that 
interact directly with taxpayers.
    The Corporate Overhead rate of 65.85 percent for costs reviewed 
during FY 2015 was calculated based on FY 2014 costs as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Indirect Labor and Benefits Costs...................      $1,693,339,843
Non-Labor Costs.....................................    + $2,832,262,970
                                                     -------------------
    Total Indirect Costs............................      $4,525,602,813
Direct Labor and Benefits Costs.....................    + $6,872,934,473
                                                     -------------------
Corporate Overhead Rate.............................              65.85%
------------------------------------------------------------------------

E. Calculation of Installment Agreement User Fee

    The full cost analysis considers the common components of each of 
the five installment agreement types as well as each type's unique cost 
drivers. The costs for each type of installment agreement are broadly 
categorized into two groups: (1) Costs incurred by the IRS to establish 
the installment agreements and (2) costs incurred by the IRS to 
maintain and monitor the installment agreements.
    The upfront costs for establishing installment agreements requested 
in person, in writing, or over the phone are significantly higher than 
those for online payment agreements. For that reason, the upfront costs 
for establishing installment agreements requested in person, in 
writing, or over the phone are determined separately and allocated only 
to installment agreements requested in person, in writing, or over the 
phone. In contrast, the only upfront costs to establish online payment 
agreements through http://www.irs.gov are the costs of the online 
payment agreement system such as annual maintenance and system 
enhancements, which are only allocated to online payment agreements.
    After installment agreements are established, costs to maintain and 
monitor them, including routine notices to the taxpayers, vary 
significantly based on the type of installment agreement. Direct debit 
installment agreements and direct debit online

[[Page 56546]]

payment agreements have lower maintenance and monitoring costs because 
they do not require as much support on an ongoing basis as installment 
agreements not paid via direct debit. Payments under direct debit 
installment agreements and direct debit online payment agreements are 
automatically debited from the taxpayer's bank account. Because 
payments for direct debit installment agreements and direct debit 
online payment agreements are automatically debited from taxpayers' 
accounts without requiring taxpayers to initiate each payment, the IRS 
does not send monthly payment notices and in general sends fewer 
notices related to these agreements compared to installment agreements 
not paid via direct debit. Correspondingly, direct debit installment 
agreements and direct debit online payment agreements require less IRS 
time responding to taxpayer inquiries resulting from these notices than 
do installment agreements not paid via direct debit.
1. Establishing Installment Agreements
    The IRS allocates costs attributed to establishing installment 
agreements based on whether the installment agreement is a non-online 
installment agreement or an online payment agreement.
a. Non-Online Installment Agreements
    For non-online installment agreements, the IRS identified the 
activities conducted across various organizations to establish 
agreements, obtained the time spent on the activities through various 
time tracking systems, obtained the labor and benefits rates for 
employees from the financial system for FY 2013 and 2014 who spent time 
establishing agreements, and averaged those costs to create an 
annualized average cost. The average labor and benefits costs to 
establish non-online installment agreements is $110,143,952, calculated 
as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Collection Field Function...............................     $53,268,552
Compliance Services Collection Operations...............      19,989,943
Automated Collection System.............................      19,377,987
Customer Service Toll-Free..............................       6,183,764
Appeals Staff Labor and Benefits........................       8,624,615
Field Assistance........................................       1,894,976
Examination.............................................         804,115
                                                         ---------------
Average Labor and Benefits Costs to Establish Non-Online     110,143,952
 Installment Agreements.................................
------------------------------------------------------------------------

    Because the non-labor costs for notices and telecommunication, 
which includes the costs of paper, postage and phone service, related 
to installment agreements can be identified, the IRS considered them to 
be direct costs for the installment agreement program. Accordingly, the 
IRS modified the calculation of the Corporate Overhead rate to exclude 
these notices and telecommunication costs from the total indirect costs 
in the calculation of the Corporate Overhead rate used for purposes of 
allocating Corporate Overhead to the installment agreement program 
(adjusted Corporate Overhead). The adjusted Corporate Overhead rate 
used for the entire installment agreement program is 60.89 percent, 
calculated as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Indirect Labor and Benefits Costs...................      $1,693,339,843
Non-Labor Costs.....................................     + 2,832,262,970
Non-Labor Costs for Notices and Telecommunication...       (211,959,052)
                                                     -------------------
Adjusted Total Indirect Costs.......................       4,313,643,761
------------------------------------------------------------------------


------------------------------------------------------------------------
 
------------------------------------------------------------------------
Direct Labor and Benefits Costs.....................      $6,872,934,473
Non-Labor Costs for Notices and Telecommunication...       + 211,959,052
                                                     -------------------
Adjusted Direct Labor and Benefits Costs............       7,084,893,526
Adjusted Total Indirect Costs.......................       4,313,643,761
Adjusted Direct Labor and Benefits Costs............     + 7,084,893,526
Adjusted Corporate Overhead Rate....................              60.89%
------------------------------------------------------------------------

    The IRS applied the adjusted Corporate Overhead rate to the labor 
and benefits costs to calculate the total labor and benefits cost for 
establishing non-online installment agreements as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Labor and Benefits Costs to Establish Non-Online            $110,143,952
 Installment Agreements.............................
Adjusted Corporate Overhead Rate (60.89%)...........          67,066,653
                                                     -------------------
Total Labor and Benefits and Adjusted Overhead Costs         177,210,605
 to Establish Non-Online Installment Agreements.....
------------------------------------------------------------------------

    There are also non-labor costs attributed to establishing non-
online installment agreements. Because these costs are non-labor, the 
IRS does not allocate any overhead to determine the total costs. The 
total non-labor costs for establishing non-online installment 
agreements are $636,046, calculated as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Telecommunications......................................        $145,169
Automated Collection System.............................         274,664
Customer Service Toll-Free..............................         216,213
                                                         ---------------
  Total Non-Labor Costs to Establish Non-Online                  636,046
   Installment Agreements...............................
------------------------------------------------------------------------

    The total costs for establishing non-online installment agreements 
are $177,846,650, calculated as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Total Labor and Benefits and Adjusted Overhead Costs to     $177,210,605
 Establish Non-Online Installment Agreements............
Total Non-Labor Costs to Establish Non-Online                    636,046
 Installment Agreements.................................
                                                         ---------------
  Total Costs to Establish Non-Online Installment            177,846,650
   Agreements...........................................
------------------------------------------------------------------------

    To determine the unit cost to establish non-online installment 
agreements, the IRS divided the total cost by the average volume of 
non-online installment agreements. The IRS determined the volume of 
non-online installment agreements by averaging the volumes of new 
agreements entered into in FY 2013 and FY 2014. The unit cost was 
calculated as follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Total Costs to Establish Non-Online Installment             $177,846,650
 Agreements.............................................
Average Annual Volume...................................       2,175,142
Unit Cost to Establish Non-Online Installment Agreements          $81.76
------------------------------------------------------------------------

b. Online Installment Agreements
    For online payment agreements, the only cost to establish those 
agreements is the cost for the online payment agreement system that 
allows taxpayers to set up the agreements. In FY 2014, the IRS 
performed a substantial enhancement to this system at a cost of 
$4,200,000. The IRS amortizes system enhancements over a six year 
period; therefore, for FY 2014 through FY 2020 the annual amortized 
system cost for online payment agreements is $700,000. In addition to 
the annual amortized cost, the IRS incurs $200,000 in annual system 
maintenance costs for this system. The total annual cost for the online 
payment agreement system is $900,000. The use of online payment

[[Page 56547]]

agreements is trending upward and the IRS expects this upward trend to 
continue as more taxpayers utilize the IRS's online systems. To reflect 
the IRS's expectation of increased use of online systems, the IRS 
adjusted upward the average volume of online payment agreements 
received in FY 2013 and FY 2014 consistent with that expectation. The 
total cost to establish online payment agreements is $6, calculated as 
follows:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Amortized System Upgrade................................        $700,000
Annual System Maintenance Cost..........................        $200,000
Average Yearly System Cost..............................        $900,000
Average Annual Volume...................................         150,000
Unit Cost to Establish Online Payment Agreement.........              $6
------------------------------------------------------------------------

2. Maintaining and Monitoring Installment Agreements
    The costs for maintaining and monitoring installment agreements 
consist of the costs of monitoring and telecommunications labor and 
benefits, an allocation of overhead to these labor costs, and notice 
and telecommunication non-labor costs.
    The IRS identified the activities conducted across various business 
units to monitor installment agreements, obtained the time spent on the 
activities through various time tracking systems, obtained the labor 
and benefits rates for these personnel from the financial system for FY 
2013 and 2014, and determined the average annual cost for monitoring 
installment agreements.
    The IRS allocated the costs attributed to maintaining and 
monitoring installment agreements based on whether the agreement is a 
direct debit agreement (Direct Debit Installment Agreement or Direct 
Debit Online Payment Agreement), a non-direct debit agreement (Regular 
Agreement or Online Payment Agreement), or a Restructured/Reinstated 
Installment Agreement. The following sections describe the costs 
allocated to various types of installment agreements for maintaining 
and monitoring.
    The IRS continuously monitors all installment agreements for 
accounts not meeting the terms of the agreement, for returned payments, 
and various other circumstances that result in a need to contact the 
taxpayer. When these circumstances arise, the IRS reviews the account 
and sends a notice to the taxpayer, as needed, to resolve the 
condition. The IRS maintains a system that measures the hours of 
correspondence labor by type of notice sent to taxpayers.
    Generally, the IRS uses the costs for two years and averages those 
costs to determine the cost of an activity. However, for this component 
of cost, the IRS used existing data for the hours spent in FY 2014 on 
correspondence labor related to monitoring installment agreements and 
calculated total labor and benefits for those hours. The IRS does not 
believe including an additional year of data would result in a 
significant difference in the result. In the future, the IRS intends to 
use the average cost of two years to calculate this cost component. The 
total annual cost of correspondence for monitoring agreements labor and 
benefits is $5,807,847.
    The IRS divided the total annual labor and benefits cost of 
correspondence for monitoring agreements by the total agreements in 
inventory at the end of FY 2014. The total inventory was 3,973,208, 
resulting in annual labor and benefits cost per agreement of $1.46. The 
IRS converted the annual cost of correspondence for monitoring 
agreements labor and benefits to a per-agreement cost by dividing the 
annual cost per installment agreement by 12 months to calculate the 
monthly cost per installment agreement. The IRS then multiplied the 
monthly cost per installment agreement by 40.31 months, the average 
term of installment agreements (in months), to calculate the unit cost 
over the life of the installment agreement.

------------------------------------------------------------------------
 
------------------------------------------------------------------------
Total Annual Cost of Correspondence for Monitoring            $5,807,847
 Agreements Labor and Benefits..........................
Total Agreements in Inventory at End of FY 2014.........       3,973,208
Annual Labor and Benefits Cost per Agreement............           $1.46
Monthly Cost Per Agreement (Annual Labor and Benefits              $0.12
 Cost per Agreement divided by 12 months)...............
Average Term of Installment Agreement (in months).......           40.31
Unit Cost of Correspondence for Monitoring Agreements              $4.91
 Labor and Benefits Over the Life of Installment
 Agreement..............................................
------------------------------------------------------------------------

    There is not a significant difference in the cost of monitoring 
regular and direct debit installment agreements; therefore, each type 
of agreement is allocated the same ratio of monitoring costs. 
Restructured/reinstated installment agreements are not allocated any 
monitoring costs because monitoring costs for restructured/reinstated 
agreements are recovered in the original user fee. The unit cost of 
correspondence for monitoring agreements labor and benefits per 
installment agreement is shown below:

----------------------------------------------------------------------------------------------------------------
                                                                                                 Restructured/
                                                                             Direct debit         reinstated
                                                       Regular agreement      installment         installment
                                                                               agreement           agreement
----------------------------------------------------------------------------------------------------------------
Unit Cost of Correspondence for Monitoring                        $4.91               $4.91                  $0
 Agreements Labor and Benefits Over the Life of
 Installment Agreement..............................
----------------------------------------------------------------------------------------------------------------

    The IRS maintains a system that calculates the number of seconds 
spent on the phone by type of call. To determine the telecommunications 
labor and benefits costs to maintain and monitor installment 
agreements, IRS first analyzed the time spent on phone calls related to 
monitoring and maintaining installment agreements, rather than 
establishing one. The total seconds are converted into hours and hourly 
salary and benefits rates are applied.
    The average labor and benefits costs for responding to installment 
agreement questions are $58,917,275 for FY 2013 and FY 2014. These 
costs are accumulated by type of installment agreement. To determine 
the annual unit cost per type of agreement, the IRS used the total 
volume of the corresponding installment agreements in inventory at the 
end of FY 2014 as the baseline for the number of installment agreements 
that generate telecommunications costs of responding to questions. The 
IRS divided the average labor and benefits costs separated by type of 
agreement by the total agreements in inventory at the end of FY 2014 
for each type of agreement. The IRS converted the annual cost of 
correspondence for telecommunications labor and benefits to a per-
agreement cost as follows:

[[Page 56548]]



----------------------------------------------------------------------------------------------------------------
                                                          Non-direct debit     Direct debit      Restructured/
                                                            installment        installment         reinstated
                                                             agreement          agreement          agreement
----------------------------------------------------------------------------------------------------------------
Average Telecommunications Labor and Benefits Costs....        $55,872,940         $2,014,736         $1,029,598
Volume of Installment Agreements in Inventory at end of          3,084,844            888,364          1,082,303
 FY 2014 by Type.......................................
Annual Unit Cost Per Installment Agreement.............             $18.11              $2.27              $0.95
Monthly Cost Per Installment Agreement 4 (Annual Unit                $1.51              $0.19              $0.08
 Cost Per Installment Agreement divided by 12 months)..
Average Term of Installment Agreement (in months)......              40.31              40.31              40.31
Unit Cost for Telecommunications Labor and Benefits                 $60.84              $7.62              $3.20
 Over the Life of the Installment Agreement............
----------------------------------------------------------------------------------------------------------------

    Next, the IRS determined the appropriate allocation of overhead for 
installment agreements. As noted above, the IRS adjusted the Corporate 
Overhead Rate for the installment agreement program down to 60.89 
percent. The IRS applied this adjusted Corporate Overhead rate to the 
total labor and benefits costs for monitoring and telecommunications 
calculated above. The total labor unit cost including the adjusted 
Corporate Overhead allocated to each type installment agreement is as 
follows:

----------------------------------------------------------------------------------------------------------------
                                                                                                 Restructured/
                                                          Non-direct debit     Direct debit        reinstated
                                                            installment        installment        installment
                                                             agreement          agreement          agreement
----------------------------------------------------------------------------------------------------------------
Unit Cost of Correspondence for Monitoring Agreements                $4.91              $4.91                 $0
 Labor and Benefits Over the Life of Installment
 Agreement.............................................
Unit Cost for Telecommunications Labor and Benefits                  60.84               7.62               3.20
 Over the Life of the Installment Agreement............
                                                        --------------------------------------------------------
    Subtotal...........................................              65.75              12.53               3.20
Adjusted Corporate Overhead (60.89%)...................              40.03               7.63               1.95
Maintain and Monitor Labor and Benefits Unit Cost......             105.78              20.16               5.15
----------------------------------------------------------------------------------------------------------------

    The final element of the cost analysis for maintaining and 
monitoring installment agreements is the cost of non-labor notice and 
telecommunications. The IRS maintains a system for tracking notices and 
telecommunication costs. Each type of notice has a known number of 
pages, postage, and telecommunication costs responding to taxpayer 
inquiries related to the notices. The average annual non-labor cost for 
all notices and telecommunication related to installment agreements is 
$36,219,659. The IRS divided the total average notice and 
telecommunication non-labor cost by the total volume of agreements in 
inventory at the end of FY 2014 to determine the annual notice and 
telecommunication non-labor cost per installment agreement. The IRS 
converted the annual cost of notice and telecommunications to a per-
agreement cost as follows:

----------------------------------------------------------------------------------------------------------------
                                                              Regular          Direct debit      Restructured/
                                                            installment        installment         reinstated
                                                             agreement          agreement          agreement
----------------------------------------------------------------------------------------------------------------
Average Annual Non-Labor Cost of All Notices...........        $33,005,331         $1,190,147           $608,206
Average Annual Non-Labor Cost of Telecommunication.....         $1,342,810            $48,421            $24,745
Total Average Notice and Telecommunication Non-Labor           $34,348,141         $1,238,568           $632,950
 Costs.................................................
Total Volume of Agreements in Inventory at end of FY             3,084,844            888,364          1,082,303
 2014..................................................
Annual Notice and Telecommunication Non-Labor Cost Per              $11.13              $1.39              $0.58
 Installment Agreement.................................
Monthly Notice and Telecommunication Non-Labor Cost Per              $0.93              $0.12              $0.05
 Installment Agreement (Annual Notice and
 Telecommunication Non-Labor Cost divided by 12 months)
Average Term of Installment Agreement (in months)......              40.31              40.31              40.31
Unit Cost for Notice and Telecommunication Non-Labor                $37.40              $4.68              $1.96
 Over the Life of the Installment Agreement............
----------------------------------------------------------------------------------------------------------------

    The unit costs for maintaining and monitoring an installment 
agreement based on the total cost of maintaining and monitoring all 
installment agreements are as follows:

----------------------------------------------------------------------------------------------------------------
                                                                                                 Restructured/
                                                          Non-direct debit     Direct debit        reinstated
                                                            installment        installment        installment
                                                             agreement          agreement          agreement
----------------------------------------------------------------------------------------------------------------
Maintain and Monitor Labor Unit Costs..................            $105.78             $20.16              $5.15

[[Page 56549]]

 
Maintain and Monitor Non-Labor Unit Cost...............              37.40               4.68               1.96
                                                        --------------------------------------------------------
    Total Maintain and Monitor Unit Cost...............             143.18              24.84               7.11
----------------------------------------------------------------------------------------------------------------

3. Per Unit Full Cost of Each Type of Installment Agreement
    The per unit full cost and rates per each type of installment 
agreement are as follows:

----------------------------------------------------------------------------------------------------------------
                                                                   Restructured/   Direct debit
                                      Regular      Direct debit     reinstated        online          Online
                                     agreement      installment     installment       payment         payment
                                                     agreement       agreement      agreements      agreements
----------------------------------------------------------------------------------------------------------------
Unit Cost to Establish..........          $81.76          $81.76          $81.76           $6.00           $6.00
Unit Cost to Maintain and                 143.18           24.84            7.11           24.84          143.18
 Monitor........................
Per Unit Full Cost..............          224.94          106.60           88.87           30.84          149.18
Rate............................             225             107              89              31             149
----------------------------------------------------------------------------------------------------------------

4. Low Income Installment Agreement User Fee
    The proposed regulations maintain the low-income taxpayer user fee 
of $43 for regular installment agreements and direct debit installment 
agreements and extend the low-income taxpayer user fee of $43 to 
restructured/reinstated installment agreements and online payment 
agreements. When the IRS first instituted the $43 user fee for low-
income taxpayers, it determined that this amount would not unduly 
burden or disproportionately dissuade low-income taxpayers from seeking 
installment agreements. Historically, approximately one-third of all 
installment agreement requests have come from low-income taxpayers, a 
percentage that has remained relatively consistent since the 
introduction of the $43 low-income taxpayer rate. In light of this, the 
IRS has determined to maintain the existing $43 user fee for low-income 
taxpayers and to extend this reduced user fee to restructured/
reinstated installment agreements and online payment agreements 
requested by low-income taxpayers. Because the full cost of direct 
debit online payment agreements of $31 is less than the low-income 
taxpayer user fee, all taxpayers will be charged the same $31 user fee 
for direct debit online payment agreements.

Special Analyses

    Certain IRS regulations, including this one, are exempt from the 
requirements of Executive Order 12866, as supplemented and reaffirmed 
by Executive Order 13563. Therefore, a regulatory impact assessment is 
not required. It is hereby certified that these regulations will not 
have a significant economic impact on a substantial number of small 
entities. This certification is based on the information that follows. 
The economic impact of these regulations on any small entity would 
result from the entity being required to pay a fee prescribed by these 
regulations in order to obtain a particular service. The dollar amount 
of the fee is not, however, substantial enough to have a significant 
economic impact on any entity subject to the fee. Low-income taxpayers 
and taxpayers entering into direct debit online payment agreements will 
be charged a lower fee, which lessens the economic impact of these 
regulations. Accordingly, a regulatory flexibility analysis is not 
required. Pursuant to section 7805(f) of the Internal Revenue Code, 
this notice of proposed rulemaking will be submitted to the Chief 
Counsel for Advocacy of the Small Business Administration for comment 
on its impact on small business.

Comments and Public Hearing

    Before these proposed amendments to the regulations are adopted as 
final regulations, consideration will be given to any comments that are 
submitted timely to the IRS as prescribed in this preamble under the 
ADDRESSES heading. The Treasury Department and the IRS request comments 
on all aspects of the proposed regulations. All comments will be 
available at www.regulations.gov or upon request.
    A public hearing has been scheduled for October 19, 2016, beginning 
at 2:00 p.m. in the Main IR Auditorium of the Internal Revenue Service 
Building, 1111 Constitution Avenue NW., Washington, DC 20224. Due to 
building security procedures, visitors must enter at the Constitution 
Avenue entrance. In addition, all visitors must present photo 
identification to enter the building. Because of access restrictions, 
visitors will not be admitted beyond the immediate entrance area more 
than 30 minutes before the hearing starts. For information about having 
your name placed on the building access list to attend the hearing, see 
the FOR FURTHER INFORMATION CONTACT section of this preamble.
    The rules of 26 CFR 601.601(a)(3) apply to the hearing. Persons who 
wish to present oral comments at the hearing must submit written 
comments or electronic comments by October 6, 2016 and submit an 
outline of the topics to be discussed and the amount of time to be 
devoted to each topic (a signed original and 8 copies) by October 6, 
2016. A period of 10 minutes will be allotted to each person for making 
comments. An agenda showing the scheduling of the speakers will be 
prepared after the deadline for receiving outlines has passed. Copies 
of the agenda will be available free of charge at the hearing.

Drafting Information

    The principal author of these regulations is Maria Del Pilar Puerto 
of the Office of Associate Chief Counsel (Procedure and 
Administration). Other personnel from the Treasury Department and the 
IRS participated in their development.

[[Page 56550]]

List of Subjects in 26 CFR Part 300

    Reporting and recordkeeping requirements, User fees.

Proposed Amendments to the Regulations

    Accordingly, 26 CFR part 300 is proposed to be amended as follows:

PART 300--USER FEES

0
Paragraph 1. The authority citation for part 300 continues to read as 
follows:

    Authority: 31 U.S.C. 9701.

0
Par. 2. In Sec.  300.1, paragraphs (b) and (d) are revised to read as 
follows:


Sec.  300.1  Installment agreement fee.

* * * * *
    (b) Fee. The fee for entering into an installment agreement before 
January 1, 2017, is $120. The fee for entering into an installment 
agreement on or after January 1, 2017, is $225. A reduced fee applies 
in the following situations:
    (1) For installment agreements entered into before January 1, 2017, 
the fee is $52 when the taxpayer pays by way of a direct debit from the 
taxpayer's bank account. The fee is $107 when the taxpayer pays by way 
of a direct debit from the taxpayer's bank account for installment 
agreements entered into on or after January 1, 2017;
    (2) For online payment agreements entered into before January 1, 
2017, the fee is $120, except that the fee is $52 when the taxpayer 
pays by way of a direct debit from the taxpayer's bank account. The fee 
is $149 for entering into online payment agreements on or after January 
1, 2017, except that the fee is $31 when the taxpayer pays by way of a 
direct debit from the taxpayer's bank account; and
    (3) Notwithstanding the type of installment agreement and method of 
payment, the fee is $43 if the taxpayer is a low-income taxpayer, that 
is, an individual who falls at or below 250 percent of the dollar 
criteria established by the poverty guidelines updated annually in the 
Federal Register by the U.S. Department of Health and Human Services 
under authority of section 673(2) of the Omnibus Budget Reconciliation 
Act of 1981 (95 Stat. 357, 511), or such other measure that is adopted 
by the Secretary, except that the fee is $31 when the taxpayer pays by 
way of a direct debit from the taxpayer's bank account with respect to 
online payment agreements entered into on or after January 1, 2017;
* * * * *
    (d) Effective/applicability date. This section is applicable 
beginning January 1, 2017.
0
Par. 3. In Sec.  300.2, paragraphs (b) and (d) are revised to read as 
follows:


Sec.  300.2  Restructuring or reinstatement of installment agreement 
fee.

* * * * *
    (b) Fee. The fee for restructuring or reinstating an installment 
agreement before January 1, 2017, is $50. The fee for restructuring or 
reinstating an installment agreement on or after January 1, 2017, is 
$89. If the taxpayer is a low-income taxpayer, that is, an individual 
who falls at or below 250 percent of the dollar criteria established by 
the poverty guidelines updated annually in the Federal Register by the 
U.S. Department of Health and Human Services under authority of section 
673(2) of the Omnibus Budget Reconciliation Act of 1981 (95 Stat. 357, 
511), or such other measure that is adopted by the Secretary, then the 
fee for restructuring or reinstating an installment agreement on or 
after January 1, 2017 is $43.
* * * * *
    (d) Effective/applicability date. This section is applicable 
beginning January 1, 2017.

John Dalrymple,
Deputy Commissioner for Services and Enforcement.
[FR Doc. 2016-19836 Filed 8-19-16; 8:45 am]
 BILLING CODE 4830-01-P



                                                                      Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules                                           56543

                                               DEPARTMENT OF THE TREASURY                              Background                                            Explanation of Provisions

                                               Internal Revenue Service                                   This document contains proposed                    A. Overview
                                                                                                       regulations that would amend §§ 300.1                    To bring user fee rates for installment
                                               26 CFR Part 300                                         and 300.2 of the User Fee Regulations                 agreements in line with the full cost to
                                                                                                       (26 CFR part 300), which provide for a                the IRS of providing these taxpayer
                                               [REG–108792–16]                                         user fee applicable to installment                    specific services, the proposed
                                                                                                       agreements under section 6159 of the                  regulations under §§ 300.1 and 300.2
                                               RIN 1545–BN37                                           Internal Revenue Code (Code).                         would increase the user fee for the
                                                                                                                                                             existing installment agreement types
                                                                                                          Section 6159 authorizes the IRS to
                                               User Fees for Installment Agreements                                                                          and introduce two new types of online
                                                                                                       enter into an agreement with any
                                                                                                                                                             installment agreements, each subject to
                                               AGENCY: Internal Revenue Service (IRS),                 taxpayer for the payment of tax in                    a separate user fee. Five of these
                                               Treasury.                                               installments to the extent the IRS                    proposed user fee rates are based on the
                                               ACTION: Notice of proposed rulemaking                   determines that entering into the                     full cost of establishing and monitoring
                                               and notice of public hearing.                           installment agreement will facilitate the             installment agreements. The sixth rate is
                                                                                                       full or partial collection of the tax.                for low-income taxpayers.
                                               SUMMARY:   This document contains                       Section 301.6159–1(a). Installment                       • Regular Installment Agreements—A
                                               proposed amendments to the                              agreements are voluntary, and taxpayers               taxpayer contacts the IRS in person, by
                                               regulations that provide user fees for                  may request an installment agreement in               phone, or by mail and sets up an
                                               installment agreements. The proposed                    person, by completing the appropriate                 agreement to make manual payments
                                               amendments affect taxpayers who wish                    forms and mailing them to the IRS,                    over a period of time either by mailing
                                               to pay their liabilities through                        online, or over the telephone. Before                 a check or electronically through the
                                               installment agreements. The proposed                    entering into an installment agreement,               Electronic Federal Tax Payment System
                                               effective date for these proposed                       the IRS may examine the taxpayer’s                    (EFTPS). The proposed fee for entering
                                               amendments to the regulations is                                                                              into a regular installment agreement is
                                                                                                       financial position to determine whether
                                               January 1, 2017. This document also                                                                           $225.
                                                                                                       such an agreement is appropriate. See
                                               provides a notice of public hearing on                                                                           • Direct Debit Installment
                                                                                                       Internal Revenue Manual (IRM) 5.14. If
                                               these proposed amendments to the                                                                              Agreements—A taxpayer contacts the
                                               regulations.                                            the IRS accepts the installment
                                                                                                       agreement, the IRS must process the                   IRS by phone or mail and sets up an
                                               DATES:  Written or electronic comments                  payments made by the taxpayer and                     agreement to make automatic payments
                                               must be received by October 6, 2016.                    monitor the taxpayer’s compliance with                over a period of time through a direct
                                               Outlines of topics to be discussed at the               the terms of the agreement. The terms of              debit from a bank account. The
                                               public hearing scheduled for October                    an agreement generally require the                    proposed fee for entering into a direct
                                               19, 2016, at 2:00 p.m. must be received                 taxpayer to pay the minimum monthly                   debit installment agreement is $107.
                                               by October 6, 2016.                                                                                              • Online Payment Agreements—A
                                                                                                       payment on time, file all required tax
                                               ADDRESSES: Send submissions to:
                                                                                                                                                             taxpayer sets up an installment
                                                                                                       returns on time, and pay all taxes in-full            agreement through http://www.irs.gov
                                               Internal Revenue Service,                               and on time. See Form 433–D,
                                               CC:PA:LPD:PR (REG–108792–16), Room                                                                            and agrees to make manual payments
                                                                                                       Installment Agreement. In addition,                   over a period of time either by mailing
                                               5203, Post Office Box 7604, Ben                         section 6159(d) requires that the IRS
                                               Franklin Station, Washington, DC                                                                              a check or electronically through the
                                                                                                       review partial payment installment                    EFTPS. The proposed fee for entering
                                               20044. Submissions may be hand-                         agreements at least once every two
                                               delivered Monday through Friday                                                                               into an online payment agreement is
                                                                                                       years.                                                $149.
                                               between the hours of 8 a.m. and 4 p.m.
                                                                                                          Under § 300.1, the IRS currently                      • Direct Debit Online Payment
                                               to CC:PA:LPD:PR (REG–108792–16),
                                                                                                       charges three rates for installment                   Agreements—A taxpayer sets up an
                                               Courier’s Desk, Internal Revenue
                                                                                                       agreements. The user fee, in general, is              installment agreement through http://
                                               Service, 1111 Constitution Avenue NW.,
                                                                                                       $120 for an installment agreement. The                www.irs.gov and agrees to make
                                               Washington, DC 20224 or sent
                                                                                                       user fee is reduced to $52 for a direct               automatic payments over a period of
                                               electronically via the Federal
                                                                                                       debit installment agreement, which is                 time through a direct debit from a bank
                                               eRulemaking Portal at http://
                                                                                                       an agreement whereby the taxpayer                     account. The proposed fee for entering
                                               www.regulations.gov (indicate IRS and
                                                                                                       authorizes the IRS to request the                     into a direct debit online payment
                                               REG–108792–16). The public hearing
                                                                                                       monthly electronic transfer of funds                  agreement is $31.
                                               will be held in the Main IR Auditorium
                                                                                                       from the taxpayer’s bank account to the                  • Restructured/Reinstated Installment
                                               beginning at 2:00 p.m. in the Internal
                                                                                                       IRS. The user fee is $43 notwithstanding              Agreements—A taxpayer modifies a
                                               Revenue Service Building, 1111
                                                                                                       the method of payment if the taxpayer                 previously established installment
                                               Constitution Avenue NW., Washington,
                                                                                                       is a low-income taxpayer, as defined                  agreement or reinstates an installment
                                               DC 20224.
                                                                                                       below.                                                agreement on which the taxpayer has
                                               FOR FURTHER INFORMATION CONTACT:                                                                              defaulted. The proposed fee for
                                               Concerning the proposed amendments                         Under § 300.2, the IRS currently                   restructuring or reinstating an
                                               to the regulations, M. Pilar Puerto at                  charges $50 for restructuring or                      installment agreement is $89.
                                               (202) 317–5437; concerning submissions                  reinstating an installment agreement                     • Low-Income Rate—A rate that
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                                               of comments, the hearing, or to be                      that is in default. An installment                    applies when a low-income taxpayer
                                               placed on the building access list to                   agreement is deemed to be in default                  enters into any type of installment
                                               attend the hearing, Regina Johnson, at                  when a taxpayer fails to meet any of the              agreement, other than a direct debit
                                               (202) 317–6901; concerning cost                         conditions of the installment agreement.              online payment agreement, and when a
                                               methodology, Eva Williams, at (202)                     See IRM 5.14. Currently, there is no                  low-income taxpayer restructures or
                                               803–9728 (not toll-free numbers).                       exception to this fee for low-income                  reinstates any installment agreement. A
                                               SUPPLEMENTARY INFORMATION:                              taxpayers.                                            low-income taxpayer is a taxpayer that


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                                               56544                  Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules

                                               has income at or below 250 percent of                   subsidizes the cost of the service to the             Department and the IRS have
                                               the dollar criteria established by the                  recipients of reduced-fee services even               determined that it is necessary to recoup
                                               poverty guidelines updated annually in                  though the service confers a special                  the full costs of the installment
                                               the Federal Register by the U.S.                        benefit on those recipients who should                agreement program. The IRS will
                                               Department of Health and Human                          otherwise be required to pay the full                 continue its practice of providing
                                               Services. Section 300.1(b)(2). The                      costs of receiving that benefit as                    services subject to user fees at less than
                                               proposed low-income rate is $43.                        provided for by the IOAA and the OMB                  full cost where there is a compelling tax
                                                                                                       Circular.                                             administration reason to do so.
                                               B. User Fee Authority
                                                                                                                                                             Therefore, these proposed regulations
                                                  The Independent Offices                              C. Installment Agreement User Fee
                                                                                                                                                             do not increase the reduced user fee for
                                               Appropriations Act (IOAA) (31 U.S.C.                       The installment agreement program                  offers submitted by low-income
                                               9701) authorizes each agency to                         confers a special benefit on identifiable             taxpayers and introduce a reduced fee
                                               promulgate regulations establishing the                 recipients beyond those accruing to the               for requests by low-income taxpayers to
                                               charge for services provided by the                     general public. Specifically, a taxpayer              restructure or reinstate defaulted
                                               agency (user fees). The IOAA provides                   that is granted an installment agreement              installment agreements.
                                               that these user fee regulations are                     is allowed to pay an outstanding tax                     The proposed fees reflect the IRS’s
                                               subject to policies prescribed by the                   obligation over time without being                    determination to continue to provide a
                                               President and shall be as uniform as                    subjected to IRS levy related to these                wide variety of installment agreement
                                               practicable. Those policies are currently               taxes during this term of repayment. See              options to taxpayers and, as required by
                                               set forth in the Office of Management                   section 6331(k)(2) of the Code and                    the OMB Circular, to determine the full
                                               and Budget (OMB) Circular A–25, 58 FR                   § 301.6159–1(f). Section 6331(k)(2)                   cost for each option. Since the
                                               38142 (July 15, 1993; OMB Circular).                    generally prohibits the IRS from levying              enactment of the installment agreement
                                                  The IOAA states that the services                    to collect taxes while a request to enter             program, the IRS has periodically
                                               provided by an agency should be self-                   into an installment agreement is                      developed new ways for taxpayers to
                                               sustaining to the extent possible. 31                   pending with the IRS, for 30 days after               enter into and pay for installment
                                               U.S.C. 9701(a). The OMB Circular states                 the rejection of a proposed installment               agreements, such as through online
                                               that agencies that provide services that                agreement, and for 30 days immediately                payment agreements and direct debit
                                               confer special benefits on identifiable                 following the termination of an                       online payment agreements. These new
                                               recipients beyond those accruing to the                 installment agreement. If, prior to the               installment agreement types have not
                                               general public are to establish user fees               expiration of the 30-day period                       had their own separate user fee, but
                                               that recover the full cost of providing                 following the rejection or termination of             instead have been included in the
                                               those services. The OMB Circular                        an installment agreement, the taxpayer                existing user fee structure. In recent
                                               requires that agencies identify all                     appeals the rejection or termination                  years, taxpayers’ use of the online
                                               services that confer special benefits and               decision, no levy may be made while                   installment agreement options have
                                               determine whether user fees should be                   the rejection or termination is being                 increased, justifying a separate fee
                                               assessed for those services.                            considered by Appeals. Because of these               structure for the online installment
                                                  Agencies are to review user fees                     special benefits the IOAA and the OMB                 agreement options.
                                               biennially and update them as necessary                 Circular authorize the IRS to charge a                   Consistent with introducing these
                                               to reflect changes in the cost of                       user fee for an installment agreement                 new fees, the most recent full cost
                                               providing the underlying services.                      that reflects the full cost of providing              analysis of the installment agreement
                                               During this biennial review, an agency                  the service of the installment agreement              program has been refined to more
                                               must calculate the full cost of providing               program to the taxpayer.                              precisely account for the costs
                                               each service, taking into account all                      The installment agreement user fees                associated with administering the
                                               direct and indirect costs to any part of                were last changed in 2014. As required                various types of installment agreements
                                               the U.S. government. The full cost of                   by the IOAA and the OMB Circular, the                 available to taxpayers. Requesting
                                               providing a service includes, but is not                IRS completed its 2015 biennial review                installment agreements in person or
                                               limited to, salaries, retirement benefits,              of the installment agreement program                  over the phone and receiving payment
                                               rents, utilities, travel, and management                and determined that the full cost of a                through means other than direct debit is
                                               costs, as well as an appropriate                        regular installment agreement is $225,                more costly for the IRS to administer,
                                               allocation of overhead and other                        and the full cost of a direct debit                   and the proposed user fees reflect these
                                               support costs associated with providing                 installment agreement is $107. The IRS                costs. Similarly, this recent analysis has
                                               the service.                                            determined that the full cost of a regular            resulted in the availability of reduced
                                                  An agency should set the user fee at                 online payment agreement is $149, and                 user fees to taxpayers for those options
                                               an amount that recovers the full cost of                the full cost for a direct debit online               that cost less for the IRS to administer.
                                               providing the service unless the agency                 payment agreement is $31. The IRS                     By offering a range of installment
                                               requests, and the OMB grants, an                        determined that the full cost of                      agreement options at a range of fees, the
                                               exception to the full cost requirement.                 restructuring or reinstating an                       IRS is assisting taxpayers in coming into
                                               The OMB may grant exceptions only                       installment agreement is $89.                         compliance with their tax payment
                                               where the cost of collecting the fees                      The proposed regulations adopt the                 obligations, which benefits tax
                                               would represent an unduly large part of                 full cost amounts as the new user fees                administration and provides an
                                               the fee for the activity or any other                   for the various types of installment                  enhanced service to taxpayers.
                                               condition exists that, in the opinion of                agreements. Historically, the IRS
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                                               the agency head, justifies an exception.                charged a user fee that recovered less                D. Calculation of User Fees Generally
                                               When the OMB grants an exception, the                   than the full cost of an installment                    User fee calculations begin by first
                                               agency does not collect the full cost of                agreement to make the service more                    determining the full cost for the service.
                                               providing the service and therefore must                accessible to a broader range of                      The IRS follows the guidance provided
                                               fund the remaining cost of providing the                taxpayers. However, in light of                       by the OMB Circular to compute the full
                                               service from other available funding                    constraints on IRS resources for tax                  cost of the service, which includes all
                                               sources. By doing so, the agency                        administration, the Treasury                          indirect and direct costs to any part of


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                                                                      Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules                                                      56545

                                               the U.S. government including but not                   taxpayers. The volume of subsidized                   annually based on cost elements
                                               limited to direct and indirect personnel                services is included in the total volume              underlying the Statement of Net Cost
                                               costs, physical overhead, rents, utilities,             of services provided to ensure that the               included in the IRS Annual Financial
                                               travel, and management costs. The IRS’s                 IRS, and not those who are paying full                Statements, which are audited by the
                                               cost methodology is described below.                    cost, subsidizes the cost of the reduced-             Government Accountability Office. The
                                                  Once the total amount of direct and                  full cost services.                                   Corporate Overhead rate is the ratio of
                                               indirect costs associated with a service                                                                      the sum of the IRS’s indirect labor and
                                               is determined, the IRS follows the                      3. Cost Estimation of Direct Labor and
                                                                                                                                                             benefits costs from the supporting and
                                               guidance in the OMB Circular to                         Benefits
                                                                                                                                                             sustaining organizational units—those
                                               determine the costs associated with                        Not all cost centers are fully devoted             that do not interact directly with
                                               providing the service to each recipient,                to only one service for which the IRS                 taxpayers—and all non-labor costs to
                                               which represents the average per unit                   charges a user fee. Some cost centers                 the IRS’s labor and benefits costs of its
                                               cost of that service. This average per                  work on a number of different services.               organizational units that interact
                                               unit cost is the amount of the user fee                 In these cases, the IRS estimates the cost            directly with taxpayers.
                                               that will recover the full cost of the                  incurred in those cost centers                          The Corporate Overhead rate of 65.85
                                               service.                                                attributable to the service for which a               percent for costs reviewed during FY
                                                  The IRS follows generally accepted                   user fee is being calculated by                       2015 was calculated based on FY 2014
                                               accounting principles (GAAP), as                        measuring the time required to                        costs as follows:
                                               established by the Federal Accounting                   accomplish activities related to the
                                               Standards Advisory Board (FASAB) in                     service, and estimating the average time              Indirect Labor and Ben-
                                               calculating the full cost of providing                  required to accomplish these activities.                efits Costs .................        $1,693,339,843
                                               services. The FASAB Handbook of                         The average time required to                          Non-Labor Costs ..........           + $2,832,262,970
                                               Accounting Standards and Other                          accomplish these activities is multiplied
                                               Pronouncements, as amended, which is                                                                               Total Indirect Costs             $4,525,602,813
                                                                                                       by the relevant organizational unit’s
                                               available at http://files.fasab.gov/                                                                          Direct Labor and Bene-
                                                                                                       average labor and benefits cost per unit                fits Costs ...................     + $6,872,934,473
                                               pdffiles/2015_fasab_handbook.pdf,                       of time to determine the labor and
                                               includes the Statement of Federal                       benefits cost incurred to provide the                 Corporate Overhead
                                               Financial Accounting Standards No. 4:                   service. To determine the full cost, the                Rate ...........................            65.85%
                                               Managerial Cost Accounting Concepts                     IRS then adds an appropriate overhead
                                               and Standards for the Federal                           charge as discussed below.                            E. Calculation of Installment Agreement
                                               Government (SFFAS No.4). SFFAS No.                                                                            User Fee
                                               4 establishes internal costing standards                4. Calculating Overhead
                                               under GAAP to accurately measure and                       Overhead is an indirect cost of                      The full cost analysis considers the
                                               manage the full cost of federal programs.               operating an organization that cannot be              common components of each of the five
                                               The methodology described below is in                   immediately associated with an activity               installment agreement types as well as
                                               accordance with SFFAS No. 4.                            that the organization performs.                       each type’s unique cost drivers. The
                                                                                                       Overhead includes costs of resources                  costs for each type of installment
                                               1. Cost Center Allocation                                                                                     agreement are broadly categorized into
                                                                                                       that are jointly or commonly consumed
                                                  The IRS determines the cost of its                   by one or more organizational unit’s                  two groups: (1) Costs incurred by the
                                               services and the activities involved in                 activities but are not specifically                   IRS to establish the installment
                                               producing them through a cost                           identifiable to a single activity.                    agreements and (2) costs incurred by the
                                               accounting system that tracks costs to                     These costs can include:                           IRS to maintain and monitor the
                                               organizational units. The lowest                           • General management and                           installment agreements.
                                               organizational unit in the IRS’s cost                   administrative services of sustaining                   The upfront costs for establishing
                                               accounting system is called a cost                      and support organizations.                            installment agreements requested in
                                               center. Cost centers are usually separate                  • Facilities management and ground                 person, in writing, or over the phone are
                                               offices that are distinguished by subject-              maintenance services (security, rent,                 significantly higher than those for
                                               matter area of responsibility or                        utilities, and building maintenance).                 online payment agreements. For that
                                               geographic region. All costs of operating                  • Procurement and contracting                      reason, the upfront costs for establishing
                                               a cost center are recorded in the IRS’s                 services.                                             installment agreements requested in
                                               cost accounting system and allocated to                    • Financial management and                         person, in writing, or over the phone are
                                               that cost center. The costs allocated to                accounting services.                                  determined separately and allocated
                                               a cost center are the direct costs for the                 • Information technology services.                 only to installment agreements
                                               cost center’s activities as well as all                    • Services to acquire and operate                  requested in person, in writing, or over
                                               indirect costs, including overhead,                     property, plants and equipment.                       the phone. In contrast, the only upfront
                                               associated with that cost center. Each                     • Publication, reproduction, and                   costs to establish online payment
                                               cost is recorded in only one cost center.               graphics and video services.                          agreements through http://www.irs.gov
                                                                                                          • Research, analytical, and statistical            are the costs of the online payment
                                               2. Determining the Per Unit Cost                        services.                                             agreement system such as annual
                                                  To establish the per unit cost, the total               • Human resources/personnel                        maintenance and system enhancements,
                                               cost of providing the service is divided                services.                                             which are only allocated to online
                                               by the volume of services provided. The                    • Library and legal services.                      payment agreements.
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                                               volume of services provided includes                       To calculate the overhead allocable to               After installment agreements are
                                               both services for which a fee is charged                a service, the IRS first calculates the               established, costs to maintain and
                                               as well as subsidized services. The                     Corporate Overhead rate and then                      monitor them, including routine notices
                                               subsidized services are those where                     multiplies the Corporate Overhead rate                to the taxpayers, vary significantly
                                               OMB has approved an exception to the                    by the direct labor and benefits costs                based on the type of installment
                                               full cost requirement, for example, to                  determined as discussed above. The IRS                agreement. Direct debit installment
                                               charge a reduced fee to low-income                      calculates the Corporate Overhead rate                agreements and direct debit online


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                                               56546                        Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules

                                               payment agreements have lower                                     Because the non-labor costs for                           costs are non-labor, the IRS does not
                                               maintenance and monitoring costs                               notices and telecommunication, which                         allocate any overhead to determine the
                                               because they do not require as much                            includes the costs of paper, postage and                     total costs. The total non-labor costs for
                                               support on an ongoing basis as                                 phone service, related to installment                        establishing non-online installment
                                               installment agreements not paid via                            agreements can be identified, the IRS                        agreements are $636,046, calculated as
                                               direct debit. Payments under direct                            considered them to be direct costs for                       follows:
                                               debit installment agreements and direct                        the installment agreement program.
                                               debit online payment agreements are                            Accordingly, the IRS modified the                            Telecommunications .............                $145,169
                                               automatically debited from the                                 calculation of the Corporate Overhead                        Automated Collection Sys-
                                               taxpayer’s bank account. Because                               rate to exclude these notices and                              tem ....................................       274,664
                                               payments for direct debit installment                          telecommunication costs from the total                       Customer Service Toll-Free                       216,213
                                               agreements and direct debit online                             indirect costs in the calculation of the                        Total Non-Labor Costs to
                                               payment agreements are automatically                           Corporate Overhead rate used for                                  Establish Non-Online In-
                                               debited from taxpayers’ accounts                               purposes of allocating Corporate                                  stallment Agreements ....                   636,046
                                               without requiring taxpayers to initiate                        Overhead to the installment agreement
                                               each payment, the IRS does not send                            program (adjusted Corporate Overhead).                         The total costs for establishing non-
                                               monthly payment notices and in general                         The adjusted Corporate Overhead rate                         online installment agreements are
                                               sends fewer notices related to these                           used for the entire installment                              $177,846,650, calculated as follows:
                                               agreements compared to installment                             agreement program is 60.89 percent,
                                               agreements not paid via direct debit.                          calculated as follows:                                       Total Labor and Benefits and
                                               Correspondingly, direct debit                                                                                                 Adjusted Overhead Costs
                                               installment agreements and direct debit                        Indirect Labor and Ben-                                        to Establish Non-Online In-
                                               online payment agreements require less                           efits Costs .................           $1,693,339,843       stallment Agreements .......               $177,210,605
                                               IRS time responding to taxpayer                                Non-Labor Costs ..........               + 2,832,262,970     Total Non-Labor Costs to Es-
                                               inquiries resulting from these notices                         Non-Labor Costs for                                            tablish Non-Online Install-
                                                                                                                Notices and Tele-                                            ment Agreements ..............                 636,046
                                               than do installment agreements not paid
                                                                                                                communication ..........                  (211,959,052)
                                               via direct debit.                                                                                                              Total Costs to Establish
                                               1. Establishing Installment Agreements                         Adjusted Total Indirect                                           Non-Online Installment
                                                                                                                Costs .........................           4,313,643,761         Agreements ...................           177,846,650
                                                 The IRS allocates costs attributed to
                                               establishing installment agreements                                                                                       To determine the unit cost to establish
                                                                                                              Direct Labor and Bene-
                                               based on whether the installment                                 fits Costs ...................          $6,872,934,473 non-online installment agreements, the
                                               agreement is a non-online installment                          Non-Labor Costs for                                      IRS divided the total cost by the average
                                               agreement or an online payment                                   Notices and Tele-                                      volume of non-online installment
                                               agreement.                                                       communication ..........                 + 211,959,052 agreements. The IRS determined the
                                                                                                                                                                       volume of non-online installment
                                               a. Non-Online Installment Agreements                           Adjusted Direct Labor                                    agreements by averaging the volumes of
                                                                                                                and Benefits Costs ....                  7,084,893,526 new agreements entered into in FY 2013
                                                 For non-online installment                                   Adjusted Total Indirect
                                               agreements, the IRS identified the                                                                                      and FY 2014. The unit cost was
                                                                                                                Costs .........................          4,313,643,761
                                               activities conducted across various                            Adjusted Direct Labor
                                                                                                                                                                       calculated as follows:
                                               organizations to establish agreements,                           and Benefits Costs ....                + 7,084,893,526
                                                                                                              Adjusted Corporate                                           Total Costs to Establish Non-
                                               obtained the time spent on the activities
                                                                                                                Overhead Rate ..........                         60.89%      Online Installment Agree-
                                               through various time tracking systems,                                                                                        ments ................................     $177,846,650
                                               obtained the labor and benefits rates for                                                                                   Average Annual Volume .......                   2,175,142
                                               employees from the financial system for                          The IRS applied the adjusted                               Unit Cost to Establish Non-
                                               FY 2013 and 2014 who spent time                                Corporate Overhead rate to the labor                           Online Installment Agree-
                                               establishing agreements, and averaged                          and benefits costs to calculate the total                      ments ................................          $81.76
                                               those costs to create an annualized                            labor and benefits cost for establishing
                                               average cost. The average labor and                            non-online installment agreements as                         b. Online Installment Agreements
                                               benefits costs to establish non-online                         follows:
                                                                                                                                                               For online payment agreements, the
                                               installment agreements is $110,143,952,
                                                                                                              Labor and Benefits                            only  cost to establish those agreements
                                               calculated as follows:
                                                                                                                Costs to Establish                          is the cost for the online payment
                                                                                                                Non-Online Install-                         agreement system that allows taxpayers
                                               Collection Field Function ......              $53,268,552
                                                                                                                ment Agreements ......         $110,143,952 to set up the agreements. In FY 2014,
                                               Compliance Services Collec-                                    Adjusted Corporate
                                                 tion Operations ..................           19,989,943
                                                                                                                                                            the IRS performed a substantial
                                                                                                                Overhead Rate                               enhancement to this system at a cost of
                                               Automated Collection Sys-                                        (60.89%) ....................    67,066,653 $4,200,000. The IRS amortizes system
                                                 tem ....................................     19,377,987
                                               Customer Service Toll-Free                      6,183,764      Total Labor and Bene-
                                                                                                                                                            enhancements over a six year period;
                                               Appeals Staff Labor and                                          fits and Adjusted                           therefore, for FY 2014 through FY 2020
                                                 Benefits .............................         8,624,615                                                   the annual amortized system cost for
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                                                                                                                Overhead Costs to
                                               Field Assistance ...................             1,894,976       Establish Non-Online                        online payment agreements is $700,000.
                                               Examination ..........................             804,115       Installment Agree-                          In addition to the annual amortized
                                                                                                                ments ........................  177,210,605 cost, the IRS incurs $200,000 in annual
                                               Average Labor and Benefits                                                                                   system maintenance costs for this
                                                 Costs to Establish Non-                                         There are also non-labor costs             system. The total annual cost for the
                                                 Online Installment Agree-                                    attributed to establishing non-online         online payment agreement system is
                                                 ments ................................      110,143,952
                                                                                                              installment agreements. Because these         $900,000. The use of online payment


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                                                                            Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules                                                                  56547

                                               agreements is trending upward and the                            agreement (Regular Agreement or                               correspondence for monitoring
                                               IRS expects this upward trend to                                 Online Payment Agreement), or a                               agreements labor and benefits to a per-
                                               continue as more taxpayers utilize the                           Restructured/Reinstated Installment                           agreement cost by dividing the annual
                                               IRS’s online systems. To reflect the                             Agreement. The following sections                             cost per installment agreement by 12
                                               IRS’s expectation of increased use of                            describe the costs allocated to various                       months to calculate the monthly cost
                                               online systems, the IRS adjusted                                 types of installment agreements for                           per installment agreement. The IRS then
                                               upward the average volume of online                              maintaining and monitoring.                                   multiplied the monthly cost per
                                               payment agreements received in FY                                  The IRS continuously monitors all                           installment agreement by 40.31 months,
                                               2013 and FY 2014 consistent with that                            installment agreements for accounts not                       the average term of installment
                                               expectation. The total cost to establish                         meeting the terms of the agreement, for                       agreements (in months), to calculate the
                                               online payment agreements is $6,                                 returned payments, and various other                          unit cost over the life of the installment
                                               calculated as follows:                                           circumstances that result in a need to                        agreement.
                                                                                                                contact the taxpayer. When these
                                               Amortized System Upgrade                          $700,000       circumstances arise, the IRS reviews the                      Total Annual Cost of Cor-
                                               Annual System Maintenance                                        account and sends a notice to the                               respondence for Moni-
                                                 Cost ...................................        $200,000
                                               Average Yearly System Cost                        $900,000
                                                                                                                taxpayer, as needed, to resolve the                             toring Agreements Labor
                                                                                                                condition. The IRS maintains a system                           and Benefits ......................      $5,807,847
                                               Average Annual Volume .......                      150,000
                                               Unit Cost to Establish Online                                    that measures the hours of                                    Total Agreements in Inven-
                                                 Payment Agreement .........                              $6    correspondence labor by type of notice                          tory at End of FY 2014 .....              3,973,208
                                                                                                                sent to taxpayers.                                            Annual Labor and Benefits
                                                                                                                                                                                Cost per Agreement ..........                  $1.46
                                               2. Maintaining and Monitoring                                      Generally, the IRS uses the costs for
                                                                                                                                                                              Monthly Cost Per Agreement
                                               Installment Agreements                                           two years and averages those costs to                           (Annual Labor and Bene-
                                                  The costs for maintaining and                                 determine the cost of an activity.                              fits Cost per Agreement di-
                                               monitoring installment agreements                                However, for this component of cost, the                        vided by 12 months) .........                  $0.12
                                               consist of the costs of monitoring and                           IRS used existing data for the hours                          Average Term of Installment
                                               telecommunications labor and benefits,                           spent in FY 2014 on correspondence                              Agreement (in months) .....                    40.31
                                               an allocation of overhead to these labor                         labor related to monitoring installment                       Unit Cost of Correspondence
                                               costs, and notice and                                            agreements and calculated total labor                           for Monitoring Agreements
                                                                                                                and benefits for those hours. The IRS                           Labor and Benefits Over
                                               telecommunication non-labor costs.
                                                                                                                does not believe including an additional                        the Life of Installment
                                                  The IRS identified the activities                                                                                             Agreement .........................            $4.91
                                               conducted across various business units                          year of data would result in a significant
                                               to monitor installment agreements,                               difference in the result. In the future,
                                               obtained the time spent on the activities                        the IRS intends to use the average cost                         There is not a significant difference in
                                               through various time tracking systems,                           of two years to calculate this cost                           the cost of monitoring regular and direct
                                               obtained the labor and benefits rates for                        component. The total annual cost of                           debit installment agreements; therefore,
                                               these personnel from the financial                               correspondence for monitoring                                 each type of agreement is allocated the
                                               system for FY 2013 and 2014, and                                 agreements labor and benefits is                              same ratio of monitoring costs.
                                               determined the average annual cost for                           $5,807,847.                                                   Restructured/reinstated installment
                                               monitoring installment agreements.                                 The IRS divided the total annual labor                      agreements are not allocated any
                                                  The IRS allocated the costs attributed                        and benefits cost of correspondence for                       monitoring costs because monitoring
                                               to maintaining and monitoring                                    monitoring agreements by the total                            costs for restructured/reinstated
                                               installment agreements based on                                  agreements in inventory at the end of                         agreements are recovered in the original
                                               whether the agreement is a direct debit                          FY 2014. The total inventory was                              user fee. The unit cost of
                                               agreement (Direct Debit Installment                              3,973,208, resulting in annual labor and                      correspondence for monitoring
                                               Agreement or Direct Debit Online                                 benefits cost per agreement of $1.46.                         agreements labor and benefits per
                                               Payment Agreement), a non-direct debit                           The IRS converted the annual cost of                          installment agreement is shown below:

                                                                                                                                                                                           Direct debit             Restructured/
                                                                                                                                                                 Regular agree-        installment agree-         reinstated install-
                                                                                                                                                                     ment                     ment                ment agreement

                                               Unit Cost of Correspondence for Monitoring Agreements Labor and Benefits Over
                                                 the Life of Installment Agreement ..........................................................................         $4.91                    $4.91                      $0



                                                  The IRS maintains a system that                               hourly salary and benefits rates are                          the baseline for the number of
                                               calculates the number of seconds spent                           applied.                                                      installment agreements that generate
                                               on the phone by type of call. To                                   The average labor and benefits costs                        telecommunications costs of responding
                                               determine the telecommunications labor                           for responding to installment agreement                       to questions. The IRS divided the
                                               and benefits costs to maintain and                               questions are $58,917,275 for FY 2013                         average labor and benefits costs
                                               monitor installment agreements, IRS                              and FY 2014. These costs are                                  separated by type of agreement by the
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                                               first analyzed the time spent on phone                           accumulated by type of installment                            total agreements in inventory at the end
                                               calls related to monitoring and                                  agreement. To determine the annual                            of FY 2014 for each type of agreement.
                                               maintaining installment agreements,                              unit cost per type of agreement, the IRS                      The IRS converted the annual cost of
                                               rather than establishing one. The total                          used the total volume of the                                  correspondence for telecommunications
                                               seconds are converted into hours and                             corresponding installment agreements                          labor and benefits to a per-agreement
                                                                                                                in inventory at the end of FY 2014 as                         cost as follows:




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                                               56548                           Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules

                                                                                                                                                                                 Non-direct debit       Direct debit        Restructured/
                                                                                                                                                                                   installment          installment          reinstated
                                                                                                                                                                                   agreement            agreement            agreement

                                               Average Telecommunications Labor and Benefits Costs .........................................                                          $55,872,940              $2,014,736       $1,029,598
                                               Volume of Installment Agreements in Inventory at end of FY 2014 by Type ...........                                                      3,084,844                 888,364        1,082,303
                                               Annual Unit Cost Per Installment Agreement ...........................................................                                      $18.11                   $2.27            $0.95
                                               Monthly Cost Per Installment Agreement 4 (Annual Unit Cost Per Installment
                                                 Agreement divided by 12 months) .........................................................................                                  $1.51                  $0.19              $0.08
                                               Average Term of Installment Agreement (in months) ...............................................                                            40.31                  40.31              40.31
                                               Unit Cost for Telecommunications Labor and Benefits Over the Life of the Install-
                                                 ment Agreement .....................................................................................................                      $60.84                   $7.62             $3.20



                                                 Next, the IRS determined the                                             agreement program down to 60.89                                    above. The total labor unit cost
                                               appropriate allocation of overhead for                                     percent. The IRS applied this adjusted                             including the adjusted Corporate
                                               installment agreements. As noted above,                                    Corporate Overhead rate to the total                               Overhead allocated to each type
                                               the IRS adjusted the Corporate                                             labor and benefits costs for monitoring                            installment agreement is as follows:
                                               Overhead Rate for the installment                                          and telecommunications calculated

                                                                                                                                                                                                                            Restructured/
                                                                                                                                                                                 Non-direct debit       Direct debit          reinstated
                                                                                                                                                                                   installment          installment          installment
                                                                                                                                                                                   agreement            agreement            agreement

                                               Unit Cost of Correspondence for Monitoring Agreements Labor and Benefits Over
                                                 the Life of Installment Agreement ..........................................................................                               $4.91                  $4.91                    $0
                                               Unit Cost for Telecommunications Labor and Benefits Over the Life of the Install-
                                                 ment Agreement .....................................................................................................                       60.84                    7.62              3.20

                                                   Subtotal ...............................................................................................................                 65.75                   12.53              3.20
                                               Adjusted Corporate Overhead (60.89%) ...................................................................                                     40.03                    7.63              1.95
                                               Maintain and Monitor Labor and Benefits Unit Cost .................................................                                         105.78                   20.16              5.15



                                                  The final element of the cost analysis                                  postage, and telecommunication costs                               by the total volume of agreements in
                                               for maintaining and monitoring                                             responding to taxpayer inquiries related                           inventory at the end of FY 2014 to
                                               installment agreements is the cost of                                      to the notices. The average annual non-                            determine the annual notice and
                                               non-labor notice and                                                       labor cost for all notices and                                     telecommunication non-labor cost per
                                               telecommunications. The IRS maintains                                      telecommunication related to                                       installment agreement. The IRS
                                               a system for tracking notices and                                          installment agreements is $36,219,659.                             converted the annual cost of notice and
                                               telecommunication costs. Each type of                                      The IRS divided the total average notice                           telecommunications to a per-agreement
                                               notice has a known number of pages,                                        and telecommunication non-labor cost                               cost as follows:

                                                                                                                                                                                     Regular            Direct debit        Restructured/
                                                                                                                                                                                   installment          installment          reinstated
                                                                                                                                                                                   agreement            agreement            agreement

                                               Average Annual Non-Labor Cost of All Notices ........................................................                                  $33,005,331              $1,190,147        $608,206
                                               Average Annual Non-Labor Cost of Telecommunication ..........................................                                           $1,342,810                 $48,421          $24,745
                                               Total Average Notice and Telecommunication Non-Labor Costs .............................                                               $34,348,141              $1,238,568        $632,950
                                               Total Volume of Agreements in Inventory at end of FY 2014 ..................................                                             3,084,844                 888,364        1,082,303
                                               Annual Notice and Telecommunication Non-Labor Cost Per Installment Agree-
                                                 ment .......................................................................................................................              $11.13                   $1.39             $0.58
                                               Monthly Notice and Telecommunication Non-Labor Cost Per Installment Agree-
                                                 ment (Annual Notice and Telecommunication Non-Labor Cost divided by 12
                                                 months) ..................................................................................................................                 $0.93                   $0.12             $0.05
                                               Average Term of Installment Agreement (in months) ...............................................                                            40.31                   40.31             40.31
                                               Unit Cost for Notice and Telecommunication Non-Labor Over the Life of the In-
                                                 stallment Agreement ..............................................................................................                        $37.40                   $4.68             $1.96



                                                 The unit costs for maintaining and                                       and monitoring all installment
                                               monitoring an installment agreement                                        agreements are as follows:
                                               based on the total cost of maintaining
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                                                                                                                                                                                                                            Restructured/
                                                                                                                                                                                 Non-direct debit       Direct debit          reinstated
                                                                                                                                                                                   installment          installment          installment
                                                                                                                                                                                   agreement            agreement            agreement

                                               Maintain and Monitor Labor Unit Costs .....................................................................                                $105.78                 $20.16              $5.15




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                                                                               Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules                                                               56549

                                                                                                                                                                                                                     Restructured/
                                                                                                                                                                       Non-direct debit       Direct debit             reinstated
                                                                                                                                                                         installment          installment             installment
                                                                                                                                                                         agreement            agreement               agreement

                                               Maintain and Monitor Non-Labor Unit Cost ...............................................................                           37.40                   4.68                  1.96

                                                     Total Maintain and Monitor Unit Cost ................................................................                       143.18                  24.84                  7.11



                                               3. Per Unit Full Cost of Each Type of
                                               Installment Agreement
                                                  The per unit full cost and rates per
                                               each type of installment agreement are
                                               as follows:

                                                                                                                                                                                 Restructured/       Direct debit
                                                                                                                                                                Direct debit                                             Online
                                                                                                                                               Regular                             reinstated           online
                                                                                                                                                                installment                                             payment
                                                                                                                                              agreement                           installment         payment
                                                                                                                                                                agreement                                              agreements
                                                                                                                                                                                  agreement          agreements

                                               Unit Cost to Establish ..........................................................                   $81.76               $81.76            $81.76             $6.00            $6.00
                                               Unit Cost to Maintain and Monitor .......................................                           143.18                24.84              7.11             24.84           143.18
                                               Per Unit Full Cost ................................................................                 224.94               106.60             88.87             30.84           149.18
                                               Rate ......................................................................................           225                   107                89                31              149



                                               4. Low Income Installment Agreement                                         regulatory impact assessment is not                     p.m. in the Main IR Auditorium of the
                                               User Fee                                                                    required. It is hereby certified that these             Internal Revenue Service Building, 1111
                                                                                                                           regulations will not have a significant                 Constitution Avenue NW., Washington,
                                                 The proposed regulations maintain
                                                                                                                           economic impact on a substantial                        DC 20224. Due to building security
                                               the low-income taxpayer user fee of $43
                                                                                                                           number of small entities. This                          procedures, visitors must enter at the
                                               for regular installment agreements and
                                                                                                                           certification is based on the information               Constitution Avenue entrance. In
                                               direct debit installment agreements and
                                                                                                                           that follows. The economic impact of                    addition, all visitors must present photo
                                               extend the low-income taxpayer user fee
                                                                                                                           these regulations on any small entity                   identification to enter the building.
                                               of $43 to restructured/reinstated
                                                                                                                           would result from the entity being                      Because of access restrictions, visitors
                                               installment agreements and online                                           required to pay a fee prescribed by these               will not be admitted beyond the
                                               payment agreements. When the IRS first                                      regulations in order to obtain a                        immediate entrance area more than 30
                                               instituted the $43 user fee for low-                                        particular service. The dollar amount of                minutes before the hearing starts. For
                                               income taxpayers, it determined that                                        the fee is not, however, substantial                    information about having your name
                                               this amount would not unduly burden                                         enough to have a significant economic                   placed on the building access list to
                                               or disproportionately dissuade low-                                         impact on any entity subject to the fee.                attend the hearing, see the FOR FURTHER
                                               income taxpayers from seeking                                               Low-income taxpayers and taxpayers                      INFORMATION CONTACT section of this
                                               installment agreements. Historically,                                       entering into direct debit online                       preamble.
                                               approximately one-third of all                                              payment agreements will be charged a                       The rules of 26 CFR 601.601(a)(3)
                                               installment agreement requests have                                         lower fee, which lessens the economic                   apply to the hearing. Persons who wish
                                               come from low-income taxpayers, a                                           impact of these regulations.                            to present oral comments at the hearing
                                               percentage that has remained relatively                                     Accordingly, a regulatory flexibility                   must submit written comments or
                                               consistent since the introduction of the                                    analysis is not required. Pursuant to                   electronic comments by October 6, 2016
                                               $43 low-income taxpayer rate. In light of                                   section 7805(f) of the Internal Revenue                 and submit an outline of the topics to
                                               this, the IRS has determined to maintain                                    Code, this notice of proposed                           be discussed and the amount of time to
                                               the existing $43 user fee for low-income                                    rulemaking will be submitted to the                     be devoted to each topic (a signed
                                               taxpayers and to extend this reduced                                        Chief Counsel for Advocacy of the Small                 original and 8 copies) by October 6,
                                               user fee to restructured/reinstated                                         Business Administration for comment                     2016. A period of 10 minutes will be
                                               installment agreements and online                                           on its impact on small business.                        allotted to each person for making
                                               payment agreements requested by low-                                                                                                comments. An agenda showing the
                                               income taxpayers. Because the full cost                                     Comments and Public Hearing                             scheduling of the speakers will be
                                               of direct debit online payment                                                Before these proposed amendments to                   prepared after the deadline for receiving
                                               agreements of $31 is less than the low-                                     the regulations are adopted as final                    outlines has passed. Copies of the
                                               income taxpayer user fee, all taxpayers                                     regulations, consideration will be given                agenda will be available free of charge
                                               will be charged the same $31 user fee                                       to any comments that are submitted                      at the hearing.
                                               for direct debit online payment                                             timely to the IRS as prescribed in this
                                               agreements.                                                                 preamble under the ADDRESSES heading.                   Drafting Information
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                                                                                                                           The Treasury Department and the IRS                       The principal author of these
                                               Special Analyses
                                                                                                                           request comments on all aspects of the                  regulations is Maria Del Pilar Puerto of
                                                 Certain IRS regulations, including this                                   proposed regulations. All comments                      the Office of Associate Chief Counsel
                                               one, are exempt from the requirements                                       will be available at www.regulations.gov                (Procedure and Administration). Other
                                               of Executive Order 12866, as                                                or upon request.                                        personnel from the Treasury
                                               supplemented and reaffirmed by                                                A public hearing has been scheduled                   Department and the IRS participated in
                                               Executive Order 13563. Therefore, a                                         for October 19, 2016, beginning at 2:00                 their development.


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                                               56550                  Federal Register / Vol. 81, No. 162 / Monday, August 22, 2016 / Proposed Rules

                                               List of Subjects in 26 CFR Part 300                        (d) Effective/applicability date. This                Consideration of changes to this
                                                                                                       section is applicable beginning January               special regulation was required by
                                                 Reporting and recordkeeping                           1, 2017.                                              section 3057 of the National Defense
                                               requirements, User fees.                                ■ Par. 3. In § 300.2, paragraphs (b) and              Authorization Act for Fiscal Year 2015.
                                               Proposed Amendments to the                              (d) are revised to read as follows:                      The NPS also proposes to amend this
                                               Regulations                                                                                                   special regulation to allow the Cape
                                                                                                       § 300.2 Restructuring or reinstatement of             Hatteras National Seashore to issue ORV
                                                 Accordingly, 26 CFR part 300 is                       installment agreement fee.
                                                                                                                                                             permits that would be valid for different
                                               proposed to be amended as follows:                      *      *     *    *      *                            lengths of time than currently exist, and
                                                                                                          (b) Fee. The fee for restructuring or              to replace an ORV route designation on
                                               PART 300—USER FEES                                      reinstating an installment agreement                  Ocracoke Island with a park road to
                                                                                                       before January 1, 2017, is $50. The fee               allow vehicle access and pedestrian use
                                               ■ Paragraph 1. The authority citation                   for restructuring or reinstating an                   of a soundside area without the
                                               for part 300 continues to read as                       installment agreement on or after                     requirement for an ORV permit.
                                               follows:                                                January 1, 2017, is $89. If the taxpayer              DATES: Comments must be received by
                                                   Authority: 31 U.S.C. 9701.                          is a low-income taxpayer, that is, an                 October 21, 2016.
                                                                                                       individual who falls at or below 250
                                               ■ Par. 2. In § 300.1, paragraphs (b) and                                                                      ADDRESSES: You may submit comments,
                                                                                                       percent of the dollar criteria established
                                               (d) are revised to read as follows:                                                                           identified by the Regulation Identifier
                                                                                                       by the poverty guidelines updated
                                                                                                                                                             Number (RIN) 1024–AE33, by any of the
                                               § 300.1   Installment agreement fee.                    annually in the Federal Register by the
                                                                                                                                                             following methods:
                                                                                                       U.S. Department of Health and Human                     • Electronically: Federal eRulemaking
                                               *      *     *    *      *
                                                                                                       Services under authority of section                   Portal: http://www.regulations.gov.
                                                  (b) Fee. The fee for entering into an                673(2) of the Omnibus Budget
                                               installment agreement before January 1,                                                                       Follow the instructions for submitting
                                                                                                       Reconciliation Act of 1981 (95 Stat. 357,             comments.
                                               2017, is $120. The fee for entering into                511), or such other measure that is
                                               an installment agreement on or after                                                                             • Hardcopy: Mail or hand-deliver to:
                                                                                                       adopted by the Secretary, then the fee                Superintendent, Cape Hatteras National
                                               January 1, 2017, is $225. A reduced fee                 for restructuring or reinstating an
                                               applies in the following situations:                                                                          Seashore, 1401 National Park Drive,
                                                                                                       installment agreement on or after                     Manteo, North Carolina 27954.
                                                  (1) For installment agreements                       January 1, 2017 is $43.                                  For additional information see Public
                                               entered into before January 1, 2017, the                *      *     *    *      *                            Participation under SUPPLEMENTARY
                                               fee is $52 when the taxpayer pays by                       (d) Effective/applicability date. This             INFORMATION below.
                                               way of a direct debit from the taxpayer’s               section is applicable beginning January               FOR FURTHER INFORMATION CONTACT:
                                               bank account. The fee is $107 when the                  1, 2017.                                              Superintendent, Cape Hatteras National
                                               taxpayer pays by way of a direct debit                                                                        Seashore, 1401 National Park Drive,
                                               from the taxpayer’s bank account for                    John Dalrymple,
                                                                                                                                                             Manteo, North Carolina 27954. Phone
                                               installment agreements entered into on                  Deputy Commissioner for Services and
                                                                                                       Enforcement.                                          252–475–9032.
                                               or after January 1, 2017;
                                                                                                       [FR Doc. 2016–19836 Filed 8–19–16; 8:45 am]           SUPPLEMENTARY INFORMATION:
                                                  (2) For online payment agreements
                                               entered into before January 1, 2017, the                BILLING CODE 4830–01–P                                Background
                                               fee is $120, except that the fee is $52                                                                       Description of Cape Hatteras National
                                               when the taxpayer pays by way of a                                                                            Seashore
                                               direct debit from the taxpayer’s bank                   DEPARTMENT OF THE INTERIOR
                                               account. The fee is $149 for entering                                                                           Situated along the Outer Banks of
                                               into online payment agreements on or                    National Park Service                                 North Carolina, Cape Hatteras National
                                               after January 1, 2017, except that the fee                                                                    Seashore (Seashore or park) was
                                               is $31 when the taxpayer pays by way                    36 CFR Part 7                                         authorized by Congress in 1937 and
                                               of a direct debit from the taxpayer’s                                                                         established in 1953 as the nation’s first
                                                                                                       [NPS–SER–CAHA–21373; PPSECAHAS0,                      national seashore. Consisting of more
                                               bank account; and                                       PPMPSPD1Z.YM0000]                                     than thirty thousand acres distributed
                                                  (3) Notwithstanding the type of
                                                                                                       RIN 1024–AE33
                                                                                                                                                             along approximately 67 miles of
                                               installment agreement and method of
                                                                                                                                                             shoreline, the Seashore is part of a
                                               payment, the fee is $43 if the taxpayer
                                                                                                       Special Regulations; Areas of the                     dynamic barrier island system.
                                               is a low-income taxpayer, that is, an                                                                           The Seashore contains important
                                               individual who falls at or below 250                    National Park System, Cape Hatteras
                                                                                                       National Seashore—Off-Road Vehicle                    wildlife habitat created by dynamic
                                               percent of the dollar criteria established                                                                    environmental processes. Several
                                               by the poverty guidelines updated                       Management
                                                                                                                                                             species listed under the Endangered
                                               annually in the Federal Register by the                 AGENCY:    National Park Service, Interior.           Species Act, including the piping
                                               U.S. Department of Health and Human                                                                           plover, rufa subspecies of the red knot,
                                                                                                       ACTION:   Proposed rule.
                                               Services under authority of section                                                                           and five species of sea turtles, are found
                                               673(2) of the Omnibus Budget                            SUMMARY:   The National Park Service                  within the park. The Seashore also
                                               Reconciliation Act of 1981 (95 Stat. 357,               (NPS) proposes to amend its special                   serves as a popular recreation
                                               511), or such other measure that is                     regulation for off-road vehicle (ORV) use
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                                                                                                                                                             destination where users participate in a
                                               adopted by the Secretary, except that                   at Cape Hatteras National Seashore,                   variety of activities.
                                               the fee is $31 when the taxpayer pays                   North Carolina, to revise the times that
                                               by way of a direct debit from the                       certain beaches open to ORV use in the                Authority and Jurisdiction To
                                               taxpayer’s bank account with respect to                 morning, extend the dates that certain                Promulgate Regulations
                                               online payment agreements entered into                  seasonal ORV routes are open in the fall                In the NPS Organic Act (54 U.S.C.
                                               on or after January 1, 2017;                            and spring, and modify the size and                   100101), Congress granted the NPS
                                               *      *     *    *      *                              location of vehicle-free areas.                       broad authority to regulate the use of


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Document Created: 2018-02-09 11:37:57
Document Modified: 2018-02-09 11:37:57
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionProposed Rules
ActionNotice of proposed rulemaking and notice of public hearing.
DatesWritten or electronic comments must be received by October 6, 2016. Outlines of topics to be discussed at the public hearing scheduled for October 19, 2016, at 2:00 p.m. must be received by October 6, 2016.
ContactConcerning the proposed amendments to the regulations, M. Pilar Puerto at (202) 317-5437; concerning submissions of comments, the hearing, or to be placed on the building access list to attend the hearing, Regina Johnson, at (202) 317-6901; concerning cost methodology, Eva Williams, at (202) 803-9728 (not toll- free numbers).
FR Citation81 FR 56543 
RIN Number1545-BN37
CFR AssociatedReporting and Recordkeeping Requirements and User Fees

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