81 FR 59515 - Defense Federal Acquisition Regulation Supplement: Instructions for the Wide Area WorkFlow Reparable Receiving Report (DFARS Case 2016-D004)

DEPARTMENT OF DEFENSE
Defense Acquisition Regulations System

Federal Register Volume 81, Issue 168 (August 30, 2016)

DoD is amending the Defense Federal Acquisition Regulation Supplement (DFARS) to add instructions for utilizing the Wide Area WorkFlow Reparable Receiving Report.

[Federal Register Volume 81, Number 168 (Tuesday, August 30, 2016)]
[Rules and Regulations]
[Pages 59515-59517]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-20474]


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DEPARTMENT OF DEFENSE

Defense Acquisition Regulations System

48 CFR Chapter 2

[Docket DARS-2016-0001]
RIN 0750-AI83


Defense Federal Acquisition Regulation Supplement: Instructions 
for the Wide Area WorkFlow Reparable Receiving Report (DFARS Case 2016-
D004)

AGENCY: Defense Acquisition Regulations System, Department of Defense 
(DoD).

ACTION: Final rule.

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SUMMARY: DoD is amending the Defense Federal Acquisition Regulation 
Supplement (DFARS) to add instructions for utilizing the Wide Area 
WorkFlow Reparable Receiving Report.

DATES: Effective September 29, 2016.

FOR FURTHER INFORMATION CONTACT: Mr. Tom Ruckdaschel, telephone 571-
372-6088.

SUPPLEMENTARY INFORMATION:

I. Background

    DoD published a proposed rule in the Federal Register at 81 FR 
17051 on March 25, 2016, to revise appendix F of the DFARS to add 
instructions for the use, preparation, and distribution of the Wide 
Area WorkFlow (WAWF) Reparable Receiving Report (RRR). One respondent 
submitted a public comment in response to the proposed rule.

II. Discussion and Analysis

    DoD reviewed the public comment in the development of the final 
rule. A discussion of the comment received follows:

A. Summary of Significant Changes From the Proposed Rule

    There were no significant changes made from the proposed rule.

B. Analysis of Public Comment

    Comment: Consider removing or revising the requirement for dollars 
to be included on every receiving report (RR) in the WAWF iRAPT 
(Invoice, Receipt, Acceptance, and Property Transfer) application. Many 
scenarios occur in which it is not a viable option to list a dollar 
value on a RR such as nonseparately priced items or partial shipments 
where a value may not be assessed.
    Response: This comment is outside the scope of this rule. The 
requirement to record a unit price on the WAWF RRR is in accord with 
preexisting DFARS language.

III. Applicability to Contracts at or Below the Simplified Acquisition 
Threshold and for Commercial Items, Including Commercially Available 
Off-the-Shelf Items

    This case does not add any new provisions or clauses or impact any 
existing provisions or clauses.

IV. Executive Orders 12866 and 13563

    Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess 
all costs and benefits of available regulatory alternatives and, if 
regulation is necessary, to select regulatory approaches that maximize 
net benefits (including potential economic, environmental, public 
health and safety effects, distributive impacts, and equity). E.O. 
13563 emphasizes the importance of quantifying both costs and benefits, 
of reducing costs, of harmonizing rules, and of promoting flexibility. 
This is not a significant

[[Page 59516]]

regulatory action and, therefore, was not subject to review under 
section 6(b) of E.O. 12866, Regulatory Planning and Review, dated 
September 30, 1993. This rule is not a major rule under 5 U.S.C. 804.

V. Regulatory Flexibility Act

    DoD does not expect this rule to have a significant economic impact 
on a substantial number of small entities within the meaning of the 
Regulatory Flexibility Act, 5 U.S.C. 601, et seq. However, a final 
regulatory flexibility analysis has been performed and is summarized as 
follows:
    This rule amends the Defense Federal Acquisition Regulation 
Supplement (DFARS) appendix F to add the instructions for utilizing the 
Wide Area WorkFlow (WAWF) Reparable Receiving Report (RRR).
    The objective of the rule is to provide the instruction for the 
use, preparation, and distribution of WAWF RRR that has been created to 
differentiate between the deliveries of new Government assets (new 
procurements) and the return of Government property that are repaired 
or overhauled. This rule improves reporting efficiency by eliminating 
manual intervention that is currently required to ensure accurate 
information flow between different Government property reporting 
systems.
    No significant issues were raised by the public comments in 
response to the initial regulatory flexibility analysis.
    The number of small entities affected is unknown. However, DoD 
expects this rule to have a positive economic impact on contractors, 
including small businesses, because of the improved efficiency due to 
electronic report submission.
    The projected recordkeeping and reporting is unchanged from current 
requirements, and only the method of submitting the reports for the 
return of Government property that has been repaired or overhauled has 
changed. Preparation of these records requires clerical and analytical 
skills to create the electronic documents in the WAWF system.
    There are no known significant alternatives to the rule. The impact 
of this rule on small business is not expected to be significant.

VI. Paperwork Reduction Act

    The rule contains information collection requirements that require 
the approval of the Office of Management and Budget under the Paperwork 
Reduction Act (44 U.S.C. chapter 35). However, these changes to the 
DFARS do not impose additional information collection requirements to 
the paperwork burden previously approved under OMB Control Number 0704-
0248 entitled ``Material Inspection and Receiving Report''. The 
projected recordkeeping and reporting is unchanged from current 
requirements, and only the method of submitting the reports for the 
return of Government property that has been repaired or overhauled has 
changed.

List of Subjects in 48 CFR Appendix F to Chapter 2

    Government procurement.

Jennifer L. Hawes,
Editor, Defense Acquisition Regulations System.

    Therefore, 48 CFR chapter 2, subchapter I, is amended in appendix F 
as follows:

CHAPTER 2--DEFENSE ACQUISITION REGULATIONS SYSTEM, DEPARTMENT OF 
DEFENSE

0
1. The authority citation for appendix F to chapter 2 continues to read 
as follows:

    Authority: 41 U.S.C. 1303 and 48 CFR chapter 1.


0
2. Amend appendix F to chapter 2 by:
0
a. In section F-101, paragraph (a)--
0
i. Removing ``(WAWF) Receiving Report'' and adding ``(WAWF) Receiving 
Report (RR), WAWF Reparable Receiving Report (WAWF RRR)'' in its place; 
and
0
ii. Adding a sentence at the end of the paragraph;
0
b. In section F-103--
0
i. In paragraphs (a) introductory text, (a)(6), (b) introductory text, 
and (c), removing ``WAWF RR'' and adding ``WAWF RR, WAWF RRR,'' in each 
place;
0
ii. In paragraph (e), removing ``WAWF RR provides'' and adding ``WAWF 
RR and WAWF RRR provide'' in its place; and
0
iii. Adding paragraph (e)(3);
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c. In section F-104, redesignating paragraph (b) as paragraph (c) and 
adding a new paragraph (b);
0
d. Revising the part 3 heading;
0
e. In section F-301, revising paragraph (b)(15)(ii) and paragraph 
(b)(18) introductory text;
0
f. In section F-303, removing ``WAWF RR'' and adding ``WAWF RR or WAWF 
RRR'' in its place;
0
g. Revising section F-304; and
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h. In section F-306, revising the introductory text and paragraph (a).
    The additions and revisions read as follows:

Appendix F to Chapter 2--Material Inspection and Receiving Report

* * * * *

F-101 General.

    (a) * * * The WAWF RRR is the electronic equivalent of the DD 
Form 250 for repair, maintenance, or overhaul of Government-
furnished property.
* * * * *

F-103 Use.

* * * * *
    (e) * * *
    (3) Reporting of Government-furnished property, when the clause 
at DFARS 252.211-7007, Reporting of Government-Furnished Property, 
is used in the contract, use of the WAWF RRR will capture the 
shipment of Government-furnished property items after acceptance of 
repair services and forward the data to the IUID registry. WAWF is 
the only way a contractor can report the transfer of Government-
furnished property items in the IUID registry.

F-104 Application.

    (a) * * *
    (b) WAWF RRR or DD Form 250. Use as in paragraph (a) of this 
section for delivery of services for repair, overhaul, or 
maintenance.
* * * * *

PART 3--PREPARATION OF THE WIDE AREA WORKFLOW (WAWF) RECEIVING 
REPORT (RR), WAWF REPARABLE RECEIVING REPORT (WAWF RRR), AND WAWF 
ENERGY RR

F-301 Preparation Instructions.

* * * * *
    (b) * * *
    (15) * * *
    (ii) For service line items, select SV for ``SERVICE'' in the type 
field followed by as short a description as is possible in the 
description field. Some examples of service line items are maintenance, 
repair, alteration, rehabilitation, engineering, research, development, 
training, and testing.
    (A) For WAWF RRRs, the ``Ship To'' code is the DoDAAC, MAPAC, or 
CAGE code from the contract or shipping instructions.
    (B) For service line items not using a WAWF RRR, the ``Ship To'' 
code and the ``Unit'' shall be filled out. The ``Ship To'' code is the 
destination Service Acceptor Code for WAWF. If source inspected and 
accepted, enter the service performance location as the ``Ship To'' 
code.
* * * * *
    (18) Unit Price. The contractor shall enter unit prices on all WAWF 
RR copies. When using the WAWF RRR, the unit price is the price of the 
repair, overhaul, or maintenance service from the contract.
* * * * *

[[Page 59517]]

F-304 Correction instructions.

    Functionality for correcting a WAWF RR or WAWF RRR is available for 
Defense Contract Management Agency administered contracts paid using 
the Mechanization of Contract Administration Services system with 
source acceptance. Preparation instructions and training for 
corrections is available at https://wawftraining.eb.mil. The 
instructions are part of the Vendor Training section.
* * * * *

F-306 Packing list instructions.

    Contractors may also use a WAWF processed RR, including the WAWF 
RRR, as a packing list. WAWF provides options to print the RR. These 
printed RRs may also be used if a signed copy is required.
    (a) WAWF provides a print capability for its RR. The WAWF printed 
RR can be identified by its distinctive format and by the text title at 
the top of each printed page ``Material Inspection and Receiving Report 
in accordance with DFARS Appendix F. Paper DD Form 250 is usable in 
lieu of this document on an exception basis.'' (See DFARS 252.232-
7003(c)). This printed copy can be used as a packing list. If needed, 
the signature can be verified by reviewing the signed RR in WAWF.
* * * * *
[FR Doc. 2016-20474 Filed 8-29-16; 8:45 am]
 BILLING CODE 5001-06-P