81 FR 62235 - Privacy Act; System of Records: Overseas Citizens Services Records and Other Overseas Records, State-05

DEPARTMENT OF STATE

Federal Register Volume 81, Issue 174 (September 8, 2016)

Page Range		62235-62239
FR Document		2016-21645
Notice is hereby given that the Department of State proposes to consolidate two existing systems of records, Overseas Citizens Services Records, State-05 and Overseas Records, State-25, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A-130, Appendix I. The consolidated system will be titled, Overseas Citizens Services Records and Other Overseas Records, State-05.
Federal Register, Volume 81 Issue 174 (Thursday, September 8, 2016)
[Federal Register Volume 81, Number 174 (Thursday, September 8, 2016)]
[Notices]
[Pages 62235-62239]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-21645]


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DEPARTMENT OF STATE

[Public Notice: 9702]


Privacy Act; System of Records: Overseas Citizens Services 
Records and Other Overseas Records, State-05

SUMMARY: Notice is hereby given that the Department of State proposes 
to consolidate two existing systems of records, Overseas Citizens 
Services Records, State-05 and Overseas Records, State-25, pursuant to 
the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) 
and Office of Management and Budget Circular No. A-130, Appendix I. The 
consolidated system will be titled, Overseas Citizens Services Records 
and Other Overseas Records, State-05.

DATES: This system of records will be effective on October 18, 2016, 
unless we receive comments that will result in a contrary 
determination.

ADDRESSES: Any persons interested in commenting on the amended system 
of records may do so by writing to the Director; Office of Information 
Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd 
Street NW., Washington, DC 20522-8100.

FOR FURTHER INFORMATION CONTACT: William Fischer, Acting Director; 
Office of Information Programs and Services, A/GIS/IPS; Department of 
State, SA-2; 515 22nd Street NW., Washington, DC 20522-8100, or at 
[email protected].

SUPPLEMENTARY INFORMATION: The Department of State proposes that the 
system name be changed to ``Overseas Citizens Services Records and 
Other Overseas Records''. In accordance with the Privacy Act of 1974, 
the Department of State proposes to consolidate two record systems: 
Overseas Citizens Services Records, State-05 (previously published at 
73 FR 24342) and Overseas Records, State-25 (previously published at 42 
FR 49711). The primary purpose of this system of records is the 
adjudication of claims relating to acquisition or loss of U.S. 
citizenship; the protection and assistance of individuals abroad, 
including death cases, loan and destitution cases, welfare and 
whereabouts cases, prisoner (including prisoner transfer) cases; arrest 
cases; assistance to minors, including children who may be victims of 
abuse, neglect, or who are abandoned or runaways; assistance to 
individuals involved in child support enforcement proceedings; persons 
collecting federal benefits overseas; and the resolution of property, 
estate, and benefits claims arising under the pertinent statutes; 
assistance to individuals involved in international adoption cases and 
in possible or actual international child custody disputes and/or 
international parental child abduction cases, including the fulfillment 
of the Department's obligations and duties as the United States Central 
Authority under the Hague Adoption and Abduction Conventions and 
related authorities; oversight of accredited and approved adoption 
service providers and the designated accrediting entities of adoption 
service providers. The system will include modifications and updates to 
all sections, including a new exemption under (k)(4).
    The Department's report was filed with the Office of Management and 
Budget. The amended system description, ``Overseas Citizens Services 
Records and Other Overseas Records, State-05,'' will read as set forth 
below.

Joyce A. Barr,
Assistant Secretary for Administration, U.S. Department of State.
STATE-05

SYSTEM NAME:
    Overseas Citizens Services Records and Other Overseas Records.

SECURITY CLASSIFICATION:
    Unclassified and Classified.

SYSTEM LOCATION:
    Department of State, Bureau of Consular Affairs, Overseas Citizens 
Services, SA-17, 10th Floor, Washington, DC 20522-1710 and overseas at 
U.S. embassies, U.S. consulates general, and U.S. consulates. (A list 
of overseas posts is available from the Bureau of Consular Affairs, SA-
17, Department of State, Washington, DC 20522-1712.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals assisted by or who otherwise interact with the Office 
of Overseas Citizens Services or by consular officers overseas who:
    (a) Seek to establish claims to U.S. citizenship or inquire 
concerning possible loss of U.S. citizenship;
    (b) Apply for U.S. passports in the United States and abroad or 
Consular Reports of Birth or Death of a U.S. Citizen Abroad;
    (c) Register as U.S. citizens living, studying, working, or 
traveling abroad;
    (d) Seek to receive and/or receive information or assistance 
regarding travel abroad;
    (e) Seek assistance from embassies or consulates overseas or from 
Overseas Citizens Services;
    (f) Initiate requests relating to another U.S. citizen's welfare 
and whereabouts or are themselves the subjects of such requests;
    (g) Are reported as or otherwise believed to be missing or held 
hostage overseas;
    (h) Are or may be a victim of a crime abroad;
    (i) Are involved in a case of child welfare abroad, including 
children who may be victims of abuse, neglect, or who are abandoned or 
runaways;
    (j) Are involved in a child support enforcement proceeding;
    (k) Seek to take and/or take temporary refuge in a U.S. embassy or 
consulate;
    (l) Seek to be and/or are evacuated to the United States or a third 
country as a result of a civil disorder, natural disaster, or other 
emergency overseas;
    (m) Seek to receive and/or receive assistance, including financial 
assistance, for repatriation;
    (n) Seek to receive and/or receive emergency medical assistance;
    (o) Are detained, arrested, or incarcerated overseas;
    (p) Seek to receive and/or receive notarial or authentication 
services or judicial assistance;
    (q) Die overseas or are involved in the disposition of a decedent's 
personal estate;
    (r) Have or assert an interest in property (real or personal) 
abroad;
    (s) Are living overseas and claim or receive federal benefits;
    (t) Have sought or received benefits by virtue of having been held 
hostage overseas or by virtue of their relationship with a person held 
hostage overseas;
    (u) Vote in U.S. federal and/or state elections while overseas;
    (v) Register with the U.S. Selective Service System while living 
overseas;
    (w) Are seamen inquiring about consular services;
    (x) Seek to receive and/or receive information or assistance 
regarding the Children's Passport Issuance Alert Program;
    (y) Are involved in a possible or actual international child 
custody dispute and/or international parental child abduction case 
(covered individuals may include parents and/or guardians, child(ren), 
and/or any other parties to the case or dispute), including but not 
limited to a Hague Abduction Convention proceeding for return of or 
access to a child;

[[Page 62236]]

    (z) Seek to adopt and/or adopt a child from a foreign country;
    (aa) Participate in the intercountry adoption process;
    (bb) Are children who are eligible for intercountry adoption and/or 
are adopted, and either immigrate to or emigrate from the United 
States, whether or not such adoption is covered by the Hague Convention 
on Protection of Children and Co-operation in Respect of Intercountry 
Adoption, Treaty Doc. 105-51, signed May 29, 1993 (Hague Intercountry 
Adoption Convention) and its implementing legislation (Intercountry 
Adoption Act of 2000 (IAA), (42 U.S.C. 14901 et seq.)) and regulations;
    (cc) Seek to provide, have provided, and/or do provide intercountry 
adoption services, in connection with an adoption case whether or not 
such case is covered by the Hague Intercountry Adoption Convention and 
the IAA; and
    (dd) Contribute to, or are a subject of, a complaint in the 
Complaint Registry created pursuant to 22 CFR 96.68 et seq.
    Records may also pertain to individuals who are otherwise involved 
in the discussion, establishment, execution, or definition of United 
States foreign policy.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Emergency medical and dietary loan applications; repatriation loan 
applications; applications for benefits for hostages and their 
families; seamen services records; welfare and whereabouts records; 
records related to missing persons and hostage cases; Reports of 
Presumptive Death Abroad; records of U.S. citizens who register as 
visiting or residing overeas; records related to federal benefits and 
property claims; records related to arrest cases, death and estate 
cases, evacuation cases, prisoner transfer cases, refuge cases, victims 
of crime cases, child abuse and neglect cases, abandoned children and 
runaway cases, and exit ban cases; records related to marriage; records 
related to publically available attorney and medical professional 
lists; records related to judicial assistance cases; records related to 
international adoption cases (including those covered under the Hague 
Adoption Convention and the Intercountry Adoption Act of 2000); records 
related to possible or actual international child custody disputes and/
or international parental child abduction cases, including but not 
limited to Hague Abduction Convention proceedings for return of or 
access to a child; records related to minors entered into the 
Children's Passport Issuance Alert Program. OCS records may also 
include completed ``Local American Citizens Skills/Resources Survey'' 
forms; registration cards; interview worksheets; case notes; 
fingerprint cards; documents of identity; passenger manifests; and 
various related forms not otherwise stated. These records may further 
include communications to and from: U.S. embassies, U.S. consulates, 
and consular agencies; federal, state, and local government agencies; 
members of Congress; officials of foreign governments; U.S. and foreign 
courts; U.S. and foreign nongovernmental organizations, including 
disaster or emergency relief organizations such as the International 
Red Cross, Red Crescent and others; the subject(s) of the records, 
their relatives, and other interested parties; records involving other 
legal matters; and other administrative records. In addition, the 
system may also contain applications for passports and registration as 
U.S. citizens; Consular Reports of Birth Abroad; Certificates of Loss 
of Nationality of the United States; and Reports of Death Abroad--these 
records are maintained, stored, subject to and preserved as Passport 
Records, State-26.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    (a) 8 U.S.C. 1104 (Powers and Duties of the Secretary of State);
    (b) 22 U.S.C. 3904 (Functions of the Foreign Service, including 
protection of U.S. citizens in foreign countries under the Vienna 
Convention on Consular Relations and providing assistance to other 
agencies);
    (c) 8 U.S.C. 1401, 1408, and 1409 (Citizens and nationals of the 
United States by birth);
    (d) 22 U.S.C. 1731 (Protection of naturalized U.S. citizens in 
foreign countries);
    (e) 22 U.S.C. 211a et seq. (Passport application and issuance);
    (f) 22 U.S.C. 2705 (Preparation of Consular Reports of Birth 
Abroad);
    (g) 8 U.S.C. 1501-1504 (Adjudication of possible loss of 
nationality and cancellation of U.S. passports and CRBAs);
    (h) 22 U.S.C. 2671(b)(2)(A)-(B) and (d) (Evacuation assistance and 
repatriation loans for destitute U.S. citizens abroad);
    (i) 22 U.S.C. 2670(j) (Provision of emergency medical, dietary and 
other assistance);
    (j) 22 U.S.C. 2151n-1 (Assistance to arrested citizens) (Repealed, 
but applicable to past records);
    (k) 42 U.S.C. 1973ff-1973ff-6 (Overseas absentee voting);
    (l) 42 U.S.C. 402 (Social Security benefits payments);
    (m) Sec. 599C of Public Law 101-513, 104 Stat. 1979, as amended 
(Claims to benefits by virtue of hostage status) (Benefits ended, but 
applicable to past records);
    (n) 50 U.S.C. App. 453, 454, Presidential Proclamation No. 4771, 
July 2, 1980 as amended by Presidential Proclamation 7275, February 22, 
2000 (Selective Service registration);
    (o) 22 U.S.C. 5501-5513 (Aviation disaster and security assistance 
abroad; mandatory availability of airline passengers manifest);
    (p) 22 U.S.C. 4195, 4196 (Official notification of death of U.S. 
citizens in foreign countries; transmission of inventory of effects) 
(22 U.S.C. 4195 repealed, but applicable to past records);
    (q) 22 U.S.C. 2715b (Notification of next of kin of death of U.S. 
citizens in foreign countries);
    (r) 22 U.S.C. 4197 (Assistance with disposition of estates of U.S. 
citizens upon death in a foreign country);
    (s) 22 U.S.C. 4193, 4194; 22 U.S.C. 4205-4207; 46 U.S.C. 10318 
(Merchant seamen protection and relief);
    (t) 22 U.S.C. 4193 (Receiving protests or declarations of U.S. 
citizen passengers, merchants in foreign ports);
    (u) 46 U.S.C. 10701-10705 (Responsibility for deceased seamen and 
their effects);
    (v) 22 U.S.C. 2715a (Responsibility to inform victims and their 
families regarding crimes against U.S. citizens abroad);
    (w) 22 U.S.C. 4215, 4221 (Administration of oaths, affidavits, and 
other notarial acts);
    (x) 28 U.S.C. 1740, 1741 (Authentication of documents);
    (y) 28 U.S.C. 1781-1785 (Judicial Assistance to U.S. and foreign 
courts and litigants);
    (z) 42 U.S.C. 14901-14954; Intercountry Adoption Act of 2000, 
(Assistance with intercountry adoptions under the Hague Intercountry 
Adoption Convention, maintenance of related records);
    (aa) 22 U.S.C. 9001-9011, International Child Abduction Remedies 
Act (Assistance to applicants in the location and return of children 
wrongfully removed or retained or for securing effective exercise of 
rights of access);
    (bb) 22 U.S.C. 9101, 9111-9114, 9121-9125, 9141, International 
Child Abduction Prevention and Return Act of 2014 (Reporting 
requirements, prevention measures, and other assistance on 
international parental child abduction cases); and
    (cc) 22 U.S.C. 4802 (overseas evacuations).

PURPOSE:
    The information in the Overseas Citizens Services Records and Other

[[Page 62237]]

Overseas Records System is used primarily in the adjudication of claims 
relating to acquisition or loss of U.S. citizenship; the protection and 
assistance of individuals abroad, including death cases, evacuation and 
destitution cases, welfare and whereabouts cases, prisoner (including 
prisoner transfer) cases; arrest cases; assistance to minors, including 
children who may be victims of abuse, neglect or who are abandoned or 
runaways; assistance to individuals involved in child support 
enforcement proceedings; persons collecting federal benefits overseas; 
and the resolution of property, estate, and benefits claims arising 
under the pertinent statutes; assistance to individuals involved in 
international adoption cases and in possible or actual international 
child custody disputes and/or international parental child abduction 
cases, including the fulfillment of the Department's obligations and 
duties as the United States Central Authority under the Hague Adoption 
and Abduction Conventions and related authorities; oversight of 
accredited and approved adoption service providers and the designated 
accrediting entities of adoption service providers.

ROUTINE USES FOR RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The information in Overseas Citizens Services Records and Other 
Overseas Records may be shared with:
    A. The Social Security Administration, Office of Personnel 
Management, Department of Veterans Affairs, Railroad Retirement Board, 
Department of Labor, and Department of the Treasury in connection with 
administration of U.S. federal benefits to persons living abroad;
    B. The Federal Aviation Administration and National Transportation 
Safety Board in connection with individuals traveling abroad and 
aviation accidents;
    C. The Department of Commerce, U.S. Maritime Administration, and 
U.S. Coast Guard in connection with international commerce, shipping, 
and seamen;
    D. The Department of Health and Human Services, U.S. Public Health 
Service, and Centers for Disease Control in connection with 
international travel and public health issues;
    E. The Department of Health and Human Services, and its 
contractors/designees, in connection with repatriation of individuals 
abroad;
    F. The Department of Justice and the Drug Enforcement 
Administration in connection with the arrest or detention of 
individuals overseas, prisoner transfer agreements, and in connection 
with reporting to the National Instant Criminal Background Check System 
(NICS);
    G. The Federal Bureau of Investigation's Office for Victim 
Assistance in connection with assisting victims of crime;
    H. The Foreign Claims Settlement Commission in connection with the 
adjudication of claims of individuals against foreign governments;
    I. The Selective Service in connection with Armed Services 
registration requirements of individuals;
    J. The Department of Defense, Department of Homeland Security, 
Department of Justice, and the Secret Service in connection with 
coordinating evacuations abroad;
    K. The Department of Homeland Security in connection with 
intercountry adoptions and in connection with processing of immigration 
and naturalization matters;
    L. The Department of Health and Human Services in connection with 
child support enforcement;
    M. The Internal Revenue Service for the current addresses of 
specifically identified taxpayers in connection with pending actions to 
collect taxes accrued, examinations, and/or other related tax 
activities, and for the names and current location of taxpayers who are 
held hostage abroad;
    N. Federal, state, and foreign courts in connection with litigation 
and related matters, such as inquiries regarding child custody orders;
    O. Foreign and domestic airlines in connection with assisting 
individuals in emergency situations, including those involving aviation 
disasters, individuals who may pose a threat to themselves or others, 
and international child abduction;
    P. Funeral homes in connection with the death abroad of 
individuals;
    Q. Shipping companies when the information is maintained pursuant 
to the Department's responsibilities under Titles 22 and 46 of the U.S. 
Code;
    R. Private ``wardens'' or ``consular liasions'' designated by U.S. 
embassies and U.S. consulates and further defined by 7 FAM 070 Warden 
Systems, to serve as channels of communication with other individuals 
in the local community, to prepare for and assist with evacuations, 
disasters, and other emergency situations;
    S. Foreign-based organizations of private U.S. citizens to assist 
individuals in evacuations and other emergency situations;
    T. Foreign and U.S. nongovernmental organizations, including 
disaster or emergency relief organizations such as the International 
Red Cross and Red Crescent and others, and the media and relevant Web 
sites, that maintain lists of individuals who are known to be found 
safe from and/or are reported missing as a result of a natural or other 
disaster, including political upheaval, abroad;
    U. Foreign governments, embassies and consulates when the 
information is requested or provided pursuant to customary 
international practice, including in compliance with consular 
notification and access issues under the Vienna Convention on Consular 
Relations and other matters related to detention and/or arrest by the 
foreign government, or to assist individuals in evacuations and other 
emergency situations;
    V. INTERPOL and other domestic, international, and foreign law 
enforcement agencies in connection with law enforcement issues and 
health, safety, welfare and related matters, including child adoption 
and abduction cases, custody disputes and notification of next of kin;
    W. U.S. state and local governments, including law enforcement 
agencies, prosecutors, judicial staff, guardians ad litem, departments 
of human services, licensing authorities, and child protective services 
agencies, in connection with law enforcement, health, safety, welfare 
and related matters, including child abduction and adoption cases, 
custody disputes, cases of runaways and abused or neglected children, 
and notification of next of kin;
    X. U.S. departments, agencies and federal interagency bodies 
responsible for the recovery of, and investigation and prosecution of 
cases involving individuals taken hostage, kidnapped for ransom, or 
detained abroad, when the detention is covered by Executive Order 
13698, issued on June 24, 2015;
    Y. Family members when the subject of the record is unable or 
unavailable to sign a waiver and is involved in an emergency situation, 
and the release is for the benefit of the subject;
    Z. To the subject of a welfare/whereabouts inquiry, where the 
inquirer requests that the Department provide information to the 
subject for purpose of establishing contact or passing a message;
    aa. Members of Congress when the information is requested on behalf 
of a family member of the individual to whom access is authorized under 
routine use Y;
    bb. Third-parties designated by a family member of the individual 
to whom disclosure is authorized under routine use Y in cases of 
individuals taken hostage, kidnapped for ransom, or

[[Page 62238]]

detained abroad, when the detention is covered by Executive Order 
13698, issued on June 24, 2015, or when there is an open U.S. law 
enforcement investigation under 18 U.S.C. 1203 related to a missing 
U.S. citizen overseas;
    cc. Attorneys when the individual to whom the information pertains 
is the client of the attorney making the request, or when the attorney 
is acting on behalf of some other individual to whom access is 
authorized under this notice;
    dd. With respect to international adoption and abduction cases, 
records may be shared with: (i) Individuals and entities identified by 
state governments to assist in intercountry adoption and abduction 
cases, including adoption service providers, Bar Associations and legal 
aid services; (ii) biological and adoptive parents, guardians, and 
children involved in intercountry adoption and abduction cases;
    ee. With respect to international abduction cases, records may be 
shared with: (i) The National Center for Missing and Exploited 
Children; (ii) central and public authorities of, and bodies duly 
accredited in, member and nonmember countries of the Hague 
International Child Abduction Convention in connection with specific 
child abduction cases and systemic issues; (iii) members of the 
International Hague Network of Judges; and (iv) prospective attorneys 
pursuant to a request for legal assistance; and
    ff. With respect to international adoption cases, records may be 
shared with: (i) Central authorities of, and bodies duly accredited in, 
State Parties to the Hague Intercountry Adoption Convention (IAA), and 
any other relevant competent authority that has jurisdiction and 
authority to make decision in matters of child welfare including 
adoption in a foreign State; (ii) organizations designated by the 
Department of State as Accrediting Entities in accordance with the IAA 
in connection with accreditation or approval or monitoring of adoption 
service providers; and (iii) adoption service providers in connection 
with the health, safety and welfare of participants in intercountry 
adoptions, diplomatic inquiries regarding compliance with the Hague 
Intercountry Adoption Convention and Complaint Registry related 
matters. This information may also be released on a need-to-know basis 
to other government agencies having statutory or other lawful authority 
to maintain such information.
    The routine uses for Passport Records, STATE-26, apply to 
applications for passports and registration as U.S. citizens, Consular 
Reports of Birth Abroad, Certificates of Loss of Nationality of the 
United States, Reports of Death, and related documentation.
    The Department of State periodically publishes in the Federal 
Register its Prefatory Statement of Routine Uses which applies to all 
of its Privacy Act systems of records. These standard routine uses 
apply to Overseas Citizens Services Records and Other Overseas Records, 
State-05.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic media, hard copy.

RETRIEVABILITY:
    By individual name, birth date, or passport number, or other 
personal identifier if available.

SAFEGUARDS:
    All users are given cyber security awareness training which covers 
the procedures for handling Sensitive but Unclassified information, 
including personally identifiable information (PII). Annual refresher 
training is mandatory. In addition, all Foreign Service and Civil 
Service employees and those Locally Engaged Staff who handle PII are 
required to take the FSI distance learning course instructing employees 
on privacy and security requirements, including the rules of behavior 
for handling PII and the potential consequences if it is handled 
improperly. Before being granted access to Overseas Citizen Services 
Records and Other Overseas Records, a user must first be granted access 
to the Department of State computer system.
    Remote access to the Department of State network from non-
Department owned systems is authorized only to unclassified systems and 
through a Department approved access program. Remote access to the 
network is configured with the Office of Management and Budget 
Memorandum M-07-16 security requirements which include but are not 
limited to two-factor authentication and time out function.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts abroad is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. All paper records containing personal information are 
maintained in secured file cabinets in restricted areas, access to 
which is limited to authorized personnel only. Access to computerized 
files is password-protected and under the direct supervision of the 
system manager. The system manager has the capability of printing audit 
trails of access from the computer media, thereby permitting regular 
and ad hoc monitoring of computer usage.
    When it is determined that a user no longer needs access, the user 
account is disabled.

RETENTION AND DISPOSAL:
    Records are retired in accordance with published Department of 
State Records Disposition Schedules as approved by the National 
Archives and Records Administration (NARA). More specific information 
may be obtained by writing to the Director; Office of Information 
Programs and Services, A/GIS/IPS; SA-2, Department of State; 515 22nd 
Street NW., Washington, DC 20522-8100.

SYSTEM MANAGER AND ADDRESS:
    Deputy Assistant Secretary for Overseas Citizens Services; SA-17, 
10th Floor, Washington, DC 20522-1710. At overseas locations, the 
onsite system manager is the Chief of the Consular Section or another 
State Department employee with responsibility for consular services as 
provided by the post in question.

NOTIFICATION PROCEDURES:
    Individuals who have cause to believe that the Bureau of Consular 
Affairs may have records pertaining to him or her should write to the 
Director; Office of Information Programs and Services, A/GIS/IPS; SA-2, 
Department of State; 515 22nd Street NW., Washington, DC 20522-8100. 
The individual must specify that he/she wishes the records of the 
Bureau of Consular Affairs to be checked. At a minimum, the individual 
must include: name; date and place of birth; current mailing address 
and zip code; signature; and other information helpful in identifying 
the record.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who have cause to believe that the Bureau of Consular 
Affairs have records pertaining to him or her should write to the 
Director; Office of Information Programs and Services, A/GIS/IPS; SA-2, 
Department of State; 515 22nd Street NW., Washington, DC 20522-8100. 
The individual must specify that he or she wishes the records of the 
Bureau of Consular Affairs to be checked. At a minimum, the individual 
must include: name; date and place of birth; current mailing address 
and zip

[[Page 62239]]

code; notarized signature or statement under penalty of perjury; a 
brief description of the circumstances that caused the creation of the 
record (including the city and/or country and the approximate dates) 
which gives the individual cause to believe that the Bureau of Consular 
Affairs has records pertaining to him or her. In accord with E.O. 9397, 
providing a Social Security number is optional, but may assist the 
Department in locating relevant records. [A request to search Overseas 
Citizens Services Records and Other Overseas Records, STATE-05, will be 
directed to contact the Passport Office, when it pertains to passport, 
registration, citizenship, birth or death records, and any records 
transferred from STATE-05 to STATE-26.] Individuals who wish to gain 
access to or to amend records pertaining to themselves should write to 
the Director, Office of Information Programs and Services (address 
above).

CONTESTING RECORD PROCEDURES:
    (See above).

RECORD SOURCE CATEGORIES:
    These records contain information that is primarily obtained from 
the individual who is the subject of the records. Information may also 
be obtained from federal, state, local and foreign government entities 
and nongovernmental authorities in accordance with a routine use.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a (k)(1), (k)(2), (k)(3), k(4), and (k)(5), 
certain records contained within this system of records may be exempt 
from subsections 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 
(e)(4)(H), (e)(4)(I) and (f).

[FR Doc. 2016-21645 Filed 9-7-16; 8:45 am]
 BILLING CODE 4710-06-P
Federal Register / Vol. 81, No. 174 / Thursday, September 8, 2016 / Notices 62235

Dated: August 31, 2016. of abuse, neglect, or who are abandoned (d) Seek to receive and/or receive
Mark L. Walsh, or runaways; assistance to individuals information or assistance regarding
Associate Administrator for Office of involved in child support enforcement travel abroad;
Investment and Innovation. proceedings; persons collecting federal (e) Seek assistance from embassies or
[FR Doc. 2016–21603 Filed 9–7–16; 8:45 am] benefits overseas; and the resolution of consulates overseas or from Overseas
BILLING CODE P property, estate, and benefits claims Citizens Services;
arising under the pertinent statutes; (f) Initiate requests relating to another
assistance to individuals involved in U.S. citizen’s welfare and whereabouts
international adoption cases and in or are themselves the subjects of such
DEPARTMENT OF STATE
possible or actual international child requests;
[Public Notice: 9702] custody disputes and/or international (g) Are reported as or otherwise
parental child abduction cases, believed to be missing or held hostage
Privacy Act; System of Records: including the fulfillment of the overseas;
Overseas Citizens Services Records Department’s obligations and duties as (h) Are or may be a victim of a crime
and Other Overseas Records, State-05 the United States Central Authority abroad;
under the Hague Adoption and (i) Are involved in a case of child
SUMMARY: Notice is hereby given that welfare abroad, including children who
the Department of State proposes to Abduction Conventions and related
authorities; oversight of accredited and may be victims of abuse, neglect, or who
consolidate two existing systems of are abandoned or runaways;
records, Overseas Citizens Services approved adoption service providers
and the designated accrediting entities (j) Are involved in a child support
Records, State-05 and Overseas Records, enforcement proceeding;
State-25, pursuant to the provisions of of adoption service providers. The
system will include modifications and (k) Seek to take and/or take temporary
the Privacy Act of 1974, as amended (5 refuge in a U.S. embassy or consulate;
U.S.C. 552a) and Office of Management updates to all sections, including a new
exemption under (k)(4). (l) Seek to be and/or are evacuated to
and Budget Circular No. A–130, the United States or a third country as
The Department’s report was filed
Appendix I. The consolidated system a result of a civil disorder, natural
with the Office of Management and
will be titled, Overseas Citizens Services disaster, or other emergency overseas;
Budget. The amended system
Records and Other Overseas Records, (m) Seek to receive and/or receive
description, ‘‘Overseas Citizens Services
State-05. assistance, including financial
Records and Other Overseas Records,
DATES: This system of records will be State-05,’’ will read as set forth below. assistance, for repatriation;
effective on October 18, 2016, unless we (n) Seek to receive and/or receive
receive comments that will result in a Joyce A. Barr, emergency medical assistance;
contrary determination. Assistant Secretary for Administration, U.S. (o) Are detained, arrested, or
Department of State. incarcerated overseas;
ADDRESSES: Any persons interested in
commenting on the amended system of (p) Seek to receive and/or receive
STATE-05
records may do so by writing to the notarial or authentication services or
Director; Office of Information Programs SYSTEM NAME: judicial assistance;
and Services, A/GIS/IPS; Department of Overseas Citizens Services Records (q) Die overseas or are involved in the
State, SA–2; 515 22nd Street NW., and Other Overseas Records. disposition of a decedent’s personal
Washington, DC 20522–8100. estate;
SECURITY CLASSIFICATION: (r) Have or assert an interest in
FOR FURTHER INFORMATION CONTACT: Unclassified and Classified. property (real or personal) abroad;
William Fischer, Acting Director; Office (s) Are living overseas and claim or
of Information Programs and Services, SYSTEM LOCATION:
receive federal benefits;
A/GIS/IPS; Department of State, SA–2; Department of State, Bureau of
(t) Have sought or received benefits by
515 22nd Street NW., Washington, DC Consular Affairs, Overseas Citizens
virtue of having been held hostage
20522–8100, or at Privacy@state.gov. Services, SA–17, 10th Floor,
overseas or by virtue of their
SUPPLEMENTARY INFORMATION: The Washington, DC 20522–1710 and
relationship with a person held hostage
Department of State proposes that the overseas at U.S. embassies, U.S.
overseas;
system name be changed to ‘‘Overseas consulates general, and U.S. consulates. (u) Vote in U.S. federal and/or state
Citizens Services Records and Other (A list of overseas posts is available elections while overseas;
Overseas Records’’. In accordance with from the Bureau of Consular Affairs, (v) Register with the U.S. Selective
the Privacy Act of 1974, the Department SA–17, Department of State, Service System while living overseas;
of State proposes to consolidate two Washington, DC 20522–1712.) (w) Are seamen inquiring about
record systems: Overseas Citizens CATEGORIES OF INDIVIDUALS COVERED BY THE consular services;
Services Records, State-05 (previously SYSTEM: (x) Seek to receive and/or receive
published at 73 FR 24342) and Overseas Individuals assisted by or who information or assistance regarding the
Records, State-25 (previously published otherwise interact with the Office of Children’s Passport Issuance Alert
at 42 FR 49711). The primary purpose Overseas Citizens Services or by Program;
of this system of records is the consular officers overseas who: (y) Are involved in a possible or
adjudication of claims relating to (a) Seek to establish claims to U.S. actual international child custody
acquisition or loss of U.S. citizenship; dispute and/or international parental
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citizenship or inquire concerning
the protection and assistance of possible loss of U.S. citizenship; child abduction case (covered
individuals abroad, including death (b) Apply for U.S. passports in the individuals may include parents and/or
cases, loan and destitution cases, United States and abroad or Consular guardians, child(ren), and/or any other
welfare and whereabouts cases, prisoner Reports of Birth or Death of a U.S. parties to the case or dispute), including
(including prisoner transfer) cases; Citizen Abroad; but not limited to a Hague Abduction
arrest cases; assistance to minors, (c) Register as U.S. citizens living, Convention proceeding for return of or
including children who may be victims studying, working, or traveling abroad; access to a child;

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62238 Federal Register / Vol. 81, No. 174 / Thursday, September 8, 2016 / Notices

detained abroad, when the detention is passports and registration as U.S. restricted areas, access to which is
covered by Executive Order 13698, citizens, Consular Reports of Birth limited to authorized personnel only.
issued on June 24, 2015, or when there Abroad, Certificates of Loss of Access to computerized files is
is an open U.S. law enforcement Nationality of the United States, Reports password-protected and under the
investigation under 18 U.S.C. 1203 of Death, and related documentation. direct supervision of the system
related to a missing U.S. citizen The Department of State periodically manager. The system manager has the
overseas; publishes in the Federal Register its capability of printing audit trails of
cc. Attorneys when the individual to Prefatory Statement of Routine Uses access from the computer media,
whom the information pertains is the which applies to all of its Privacy Act thereby permitting regular and ad hoc
client of the attorney making the systems of records. These standard monitoring of computer usage.
request, or when the attorney is acting routine uses apply to Overseas Citizens When it is determined that a user no
on behalf of some other individual to Services Records and Other Overseas longer needs access, the user account is
whom access is authorized under this Records, State–05. disabled.
notice;
dd. With respect to international POLICIES AND PRACTICES FOR STORING, RETENTION AND DISPOSAL:
adoption and abduction cases, records RETRIEVING, ACCESSING, RETAINING AND
Records are retired in accordance
DISPOSING OF RECORDS IN THE SYSTEM:
may be shared with: (i) Individuals and with published Department of State
entities identified by state governments STORAGE: Records Disposition Schedules as
to assist in intercountry adoption and Electronic media, hard copy. approved by the National Archives and
abduction cases, including adoption Records Administration (NARA). More
service providers, Bar Associations and RETRIEVABILITY:
specific information may be obtained by
legal aid services; (ii) biological and By individual name, birth date, or writing to the Director; Office of
adoptive parents, guardians, and passport number, or other personal Information Programs and Services, A/
children involved in intercountry identifier if available. GIS/IPS; SA–2, Department of State; 515
adoption and abduction cases; 22nd Street NW., Washington, DC
SAFEGUARDS:
ee. With respect to international 20522–8100.
abduction cases, records may be shared All users are given cyber security
with: (i) The National Center for Missing awareness training which covers the SYSTEM MANAGER AND ADDRESS:
and Exploited Children; (ii) central and procedures for handling Sensitive but Deputy Assistant Secretary for
public authorities of, and bodies duly Unclassified information, including Overseas Citizens Services; SA–17, 10th
accredited in, member and nonmember personally identifiable information (PII). Floor, Washington, DC 20522–1710. At
countries of the Hague International Annual refresher training is mandatory. overseas locations, the onsite system
Child Abduction Convention in In addition, all Foreign Service and manager is the Chief of the Consular
connection with specific child Civil Service employees and those Section or another State Department
abduction cases and systemic issues; Locally Engaged Staff who handle PII employee with responsibility for
(iii) members of the International Hague are required to take the FSI distance consular services as provided by the
Network of Judges; and (iv) prospective learning course instructing employees post in question.
attorneys pursuant to a request for legal on privacy and security requirements,
assistance; and including the rules of behavior for NOTIFICATION PROCEDURES:
ff. With respect to international handling PII and the potential Individuals who have cause to believe
adoption cases, records may be shared consequences if it is handled that the Bureau of Consular Affairs may
with: (i) Central authorities of, and improperly. Before being granted access have records pertaining to him or her
bodies duly accredited in, State Parties to Overseas Citizen Services Records should write to the Director; Office of
to the Hague Intercountry Adoption and Other Overseas Records, a user Information Programs and Services, A/
Convention (IAA), and any other must first be granted access to the GIS/IPS; SA–2, Department of State; 515
relevant competent authority that has Department of State computer system. 22nd Street NW., Washington, DC
jurisdiction and authority to make Remote access to the Department of 20522–8100. The individual must
decision in matters of child welfare State network from non-Department specify that he/she wishes the records of
including adoption in a foreign State; owned systems is authorized only to the Bureau of Consular Affairs to be
(ii) organizations designated by the unclassified systems and through a checked. At a minimum, the individual
Department of State as Accrediting Department approved access program. must include: name; date and place of
Entities in accordance with the IAA in Remote access to the network is birth; current mailing address and zip
connection with accreditation or configured with the Office of code; signature; and other information
approval or monitoring of adoption Management and Budget Memorandum helpful in identifying the record.
service providers; and (iii) adoption M–07–16 security requirements which
service providers in connection with the include but are not limited to two-factor RECORD ACCESS AND AMENDMENT PROCEDURES:
health, safety and welfare of authentication and time out function. Individuals who have cause to believe
participants in intercountry adoptions, All Department of State employees that the Bureau of Consular Affairs have
diplomatic inquiries regarding and contractors with authorized access records pertaining to him or her should
compliance with the Hague Intercountry have undergone a thorough background write to the Director; Office of
Adoption Convention and Complaint security investigation. Access to the Information Programs and Services, A/
Registry related matters. This Department of State, its annexes and GIS/IPS; SA–2, Department of State; 515
mstockstill on DSK3G9T082PROD with NOTICES

information may also be released on a posts abroad is controlled by security 22nd Street NW., Washington, DC
need-to-know basis to other government guards and admission is limited to those 20522–8100. The individual must
agencies having statutory or other individuals possessing a valid specify that he or she wishes the records
lawful authority to maintain such identification card or individuals under of the Bureau of Consular Affairs to be
information. proper escort. All paper records checked. At a minimum, the individual
The routine uses for Passport Records, containing personal information are must include: name; date and place of
STATE–26, apply to applications for maintained in secured file cabinets in birth; current mailing address and zip

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Document Created: 2018-02-09 13:12:36
Document Modified: 2018-02-09 13:12:36
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Dates		This system of records will be effective on October 18, 2016, unless we receive comments that will result in a contrary determination.
Contact		William Fischer, Acting Director; Office of Information Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd Street NW., Washington, DC 20522-8100, or at [email protected]
FR Citation		81 FR 62235