81 FR 62484 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 81, Issue 175 (September 9, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 175 (September 9, 2016)
| Page Range | 62484-62486 | |
| FR Document | 2016-21751 |
[Federal Register Volume 81, Number 175 (Friday, September 9, 2016)] [Notices] [Pages 62484-62486] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-21751] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD-2016-OS-0090] Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to add a System of Records. ----------------------------------------------------------------------- SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, and Office of Management and Budget (OMB) Circular No. A-130, notice is hereby given that the Office of the Secretary of Defense proposes to add a new system of records, DSCA 06, entitled ``Defense Security Assistance Management System (DSAMS).'' The system will facilitate case development, implementation, and management of the Foreign Military Sales and International Military Education and Training (IMET) Programs. The DSAMS Training Module (DSAMS-TM) is used to manage training activities of individuals who have been selected by the U.S. government to attend various Department of Defense (DoD) security cooperation training courses. [[Page 62485]] In establishing this system of records, the Defense Security Cooperation Agency reviewed the safeguards established for the system to ensure they are compliant with the DoD's requirements and are appropriate to the sensitivity of the information stored within the system. Any specific routine uses have been reviewed to ensure the minimum amount of personally identifiable information is provided to other federal agencies requesting emergency language support to facilitate U.S. efforts on the war on terrorism or in furtherance of national security objectives. DATES: Comments will be accepted on or before October 11, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at the Defense Privacy and Civil Liberties Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on August 23, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' revised November 28, 2000 (December 12, 2000 65 FR 77677). Dated: September 6, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. DSCA 06 System name: Defense Security Assistance Management System (DSAMS) System location(s): Defense Information Systems Agency (DISA), Defense Enterprise Computing Center (DECC), Attention: Defense Security Assistance Management System (DSAMS-SA7), Building 3900, 8750 Industrial Boulevard, Tinker AFB, OK 73145. Categories of individuals covered by the system: DoD civilian, military, contractor personnel (collectively, ``U.S. personnel''), and individuals with dual citizenship with the U.S., selected to attend DoD security cooperation training (collectively, ``students''). Categories of records in the system: U.S. Personnel Data: Full name, military rank, organization, office telephone number and address. Student Data: Full name and alias, gender, citizenship, country of service, country service number, nationality, date and place of birth, marital status, physical descriptions, biographical data, email addresses, work and home addresses, work, fax and personal telephone numbers, military rank, military unit, worksheet and student control numbers, student code and U.S. grade equivalent, clearance information, passport and visa information, flight crew position type, dependency data (if accompanied), language capabilities, educational and employment history, training activities and personal preferences (e.g. dietary needs, religious accommodations, customs and traditions). Authority for maintenance of the system: 22 U.S.C. Chapters 32 and Chapter 39; 10 U.S.C. 134, Under Secretary of Defense for Policy; DoD Directive (DoDD) 5105.65, Defense Security Cooperation Agency (DSCA); DoDD 5132.03, DoD Policy and Responsibilities Relating to Security Cooperation; Army Regulation 12- 15, Secretary of the Navy Instruction 4950.4B/Air Force Instruction 16- 105, Joint Security Cooperation Education and Training; and DSCA Manual 5105.38-M, Security Assistance Management Manual, Chapter 10, International Training. Purpose(s): To facilitate case development, implementation, and management of the Foreign Military Sales and International Military Education and Training (IMET) Programs. The DSAMS Training Module (DSAMS-TM) is used to manage training activities of individuals who have been selected by the U.S. government to attend various Department of Defense (DoD) security cooperation training courses. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records may specifically be disclosed outside the DoD as follows to: Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosures Required by International Agreements Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities to comply with requirements imposed by, or to claim rights conferred in, international agreements and [[Page 62486]] arrangements including those regulating the stationing and status in foreign countries of DoD military and civilian personnel. Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Electronic storage media. Retrievability: Worksheet Control Number (WCN), Student Control Number (SCN) or by the individual's name. Safeguards: All DSAMS users with access to the data have valid and current background investigations. Access to DSAMS information is role based. Users of these systems have access to a limited subset of data based on the concept of least privilege/limited access, and write capability, which is limited to specific roles and tracked. In addition, the individual user will not have access to the data, except through their systems security software inherent to the operating system and application, and all access is controlled by authentication methods to validate the approved users. The information is also maintained in secured information systems which are located in controlled access facilities guarded 24 hours a day, seven days a week. Retention and disposal: Permanent. Transfer to the National Archives when no longer required for reference. System manager(s) and address: Defense Security Assistance Management System Program Manager, Defense Security Assistance Development Center (DSADC), ATTN: DSAMS PMO, 5450 Carlisle Pike, Building 107 N, Mechanicsburg, PA 17055-2411. Notification procedure: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Security Assistance Management System Program Manager, Defense Security Assistance Development Center (DSADC), ATTN: DSAMS PMO, 5450 Carlisle Pike, Building 107 N., Mechanicsburg, PA 17055-2411. Signed, written requests should include the full name, current address and telephone number, and the name and number of this system of records notice. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ``I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'' If executed within the United States, its territories, possessions, or commonwealths: ``I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)''. Record access procedures: Individuals seeking access to records about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff, Freedom of Information Act Requester Services, 1155 Defense Pentagon, Washington, DC 20301-1155. Signed, written requests should include the full name, current address and telephone number, and the name and number of this system of records notice. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ``I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'' If executed within the United States, its territories, possessions, or commonwealths: ``I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)''. Contesting record procedures: The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. Record source categories: Individual or service organization. Exemptions claimed for the system: None. [FR Doc. 2016-21751 Filed 9-8-16; 8:45 am] BILLING CODE 5001-06-P
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in pending or potential litigation to used are maintained in controlled areas Secretary of the Army, 1600 Army
which the record is pertinent. accessible only to authorized personnel. Pentagon, Washington, DC 20310–1600.
Disclosure of Information to the Access to electronic files is restricted by For verification purposes requests
National Archives and Records use of common access cards (CACs) and should include the individual’s full
Administration Routine Use: A record is accessible only by users with an name, the Congressional Member’s
from a system of records maintained by authorized account. The systems are name, and subject of the inquiry.
a DoD Component may be disclosed as maintained in controlled facilities that In addition, the requester must
a routine use to the National Archives employ physical restrictions and provide a notarized statement or an
and Records Administration for the safeguards such as security guards, unsworn declaration made in
purpose of records management identification badges, key cards and accordance with 28 U.S.C. 1746, in the
inspections conducted under authority locks.’’ following format:
of 44 U.S.C. 2904 and 2906. If executed outside the United States:
Data Breach Remediation Purposes RETENTION AND DISPOSAL: ‘I declare (or certify, verify, or state)
Routine Use: A record from a system of Delete entry and replace with under penalty of perjury under the laws
records maintained by a Component ‘‘Information on congressional inquiries of the United States of America that the
may be disclosed to appropriate on all matters within the scope and foregoing is true and correct. Executed
agencies, entities, and persons when (1) activity of the Department of the Army on (date). (Signature).’
The Component suspects or has are maintained for two years, then If executed within the United States,
confirmed that the security or purged from the system.’’ its territories, possessions, or
confidentiality of the information in the commonwealths: ‘I declare (or certify,
SYSTEM MANAGER(S) AND ADDRESS: verify, or state) under penalty of perjury
system of records has been
compromised; (2) the Component has Delete entry and replace with ‘‘Chief, that the foregoing is true and correct.
determined that as a result of the Congressional Inquiry Division, Office Executed on (date). (Signature).’ ’’
suspected or confirmed compromise of the Chief of the Legislative Liaison, CONTESTING RECORD PROCEDURES:
there is a risk of harm to economic or Office of the Secretary of the Army,
Delete entry and replace with ‘‘The
property interests, identity theft or 1600 Army Pentagon, Washington, DC
Army’s rules for accessing records, and
fraud, or harm to the security or 20310–1600.’’
for contesting contents and appealing
integrity of this system or other systems NOTIFICATION PROCEDURE: initial agency determinations are
or programs (whether maintained by the contained in 32 CFR part 505, Army
Delete entry and replace with
Component or another agency or entity) Privacy Program or may be obtained
‘‘Individuals seeking to determine if
that rely upon the compromised from the system manager.’’
information about themselves is
information; and (3) the disclosure * * * * *
contained in this system should address
made to such agencies, entities, and [FR Doc. 2016–21768 Filed 9–8–16; 8:45 am]
written inquiries to the Chief,
persons is reasonably necessary to assist
Congressional Inquiry Division, Office BILLING CODE 5001–06–P
in connection with the Components
of the Chief of the Legislative Liaison,
efforts to respond to the suspected or
Office of the Secretary of the Army,
confirmed compromise and prevent, DEPARTMENT OF DEFENSE
1600 Army Pentagon, Washington, DC
minimize, or remedy such harm.
20310–1600. Office of the Secretary
The DoD Blanket Routine Uses set
For verification purposes requests
forth at the beginning of the Army’s [Docket ID: DOD–2016–OS–0090]
should include the individual’s full
compilation of systems of records
name, the Congressional Member’s
notices may apply to this system. The Privacy Act of 1974; System of
name, and subject of the inquiry.
complete list of DoD Blanket Routine Records
In addition, the requester must
Uses can be found online at: http://
provide a notarized statement or an AGENCY: Office of the Secretary of
dpcld.defense.gov/Privacy/
unsworn declaration made in Defense, DoD.
SORNsIndex/
accordance with 28 U.S.C. 1746, in the ACTION: Notice to add a System of
BlanketRoutineUses.aspx.’’
following format: Records.
POLICIES AND PRACTICES FOR STORING, If executed outside the United States:
RETRIEVING, ACCESSING, RETAINING, AND ‘I declare (or certify, verify, or state) SUMMARY: Pursuant to the Privacy Act of
DISPOSING OF RECORDS IN THE SYSTEM: under penalty of perjury under the laws 1974, 5 U.S.C. 552a, and Office of
STORAGE: of the United States of America that the Management and Budget (OMB)
foregoing is true and correct. Executed Circular No. A–130, notice is hereby
Delete entry and replace with
on (date). (Signature).’ given that the Office of the Secretary of
‘‘Electronic storage media.’’
If executed within the United States, Defense proposes to add a new system
RETRIEVABILITY: its territories, possessions, or of records, DSCA 06, entitled ‘‘Defense
Delete entry and replace with commonwealths: ’I declare (or certify, Security Assistance Management
‘‘Individual’s full name, date of the verify, or state) under penalty of perjury System (DSAMS).’’ The system will
Congressional Member’s that the foregoing is true and correct. facilitate case development,
correspondence, Congressional Executed on (date). (Signature).’ ’’ implementation, and management of the
Foreign Military Sales and International
asabaliauskas on DSK3SPTVN1PROD with NOTICES
Member’s name, and subject of the
RECORD ACCESS PROCEDURES: Military Education and Training (IMET)
inquiry.’’
Delete entry and replace with Programs. The DSAMS Training Module
SAFEGUARDS: ‘‘Individuals seeking access to (DSAMS–TM) is used to manage
Delete entry and replace with information about themselves contained training activities of individuals who
‘‘Records are maintained on a password in this system should address written have been selected by the U.S.
protected network accessible to inquiries to the Chief, Congressional government to attend various
authorized personnel only. Approved Inquiry Division, Office of the Chief of Department of Defense (DoD) security
users ensure that electronic records the Legislative Liaison, Office of the cooperation training courses.
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![62486 Federal Register / Vol. 81, No. 175 / Friday, September 9, 2016 / Notices
arrangements including those regulating RETRIEVABILITY: If executed within the United States,
the stationing and status in foreign Worksheet Control Number (WCN), its territories, possessions, or
countries of DoD military and civilian Student Control Number (SCN) or by the commonwealths: ‘‘I declare (or certify,
personnel. individual’s name. verify, or state) under penalty of perjury
that the foregoing is true and correct.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE SAFEGUARDS:
FOR LITIGATION ROUTINE USE:
Executed on (date). (Signature)’’.
All DSAMS users with access to the
A record from a system of records data have valid and current background RECORD ACCESS PROCEDURES:
maintained by a DoD Component may investigations. Access to DSAMS Individuals seeking access to records
be disclosed as a routine use to any information is role based. Users of these about themselves contained in this
component of the Department of Justice systems have access to a limited subset system should address written inquiries
for the purpose of representing the of data based on the concept of least to the Office of the Secretary of Defense/
Department of Defense, or any officer, privilege/limited access, and write Joint Staff, Freedom of Information Act
employee or member of the Department capability, which is limited to specific Requester Services, 1155 Defense
in pending or potential litigation to roles and tracked. In addition, the Pentagon, Washington, DC 20301–1155.
which the record is pertinent. individual user will not have access to Signed, written requests should
DISCLOSURE OF INFORMATION TO THE NATIONAL the data, except through their systems include the full name, current address
ARCHIVES AND RECORDS ADMINISTRATION security software inherent to the and telephone number, and the name
ROUTINE USE: operating system and application, and and number of this system of records
A record from a system of records all access is controlled by notice.
maintained by a DoD Component may authentication methods to validate the In addition, the requester must
be disclosed as a routine use to the approved users. The information is also provide a notarized statement or an
National Archives and Records maintained in secured information unsworn declaration made in
Administration for the purpose of systems which are located in controlled accordance with 28 U.S.C. 1746, in the
records management inspections access facilities guarded 24 hours a day, following format:
conducted under authority of 44 U.S.C. seven days a week. If executed outside the United States:
2904 and 2906. ‘‘I declare (or certify, verify, or state)
RETENTION AND DISPOSAL: under penalty of perjury under the laws
DATA BREACH REMEDIATION PURPOSES ROUTINE Permanent. Transfer to the National of the United States of America that the
USE: Archives when no longer required for foregoing is true and correct. Executed
A record from a system of records reference. on (date). (Signature).’’
maintained by a Component may be If executed within the United States,
disclosed to appropriate agencies, SYSTEM MANAGER(S) AND ADDRESS: its territories, possessions, or
entities, and persons when (1) The Defense Security Assistance commonwealths: ‘‘I declare (or certify,
Component suspects or has confirmed Management System Program Manager, verify, or state) under penalty of perjury
that the security or confidentiality of the Defense Security Assistance that the foregoing is true and correct.
information in the system of records has Development Center (DSADC), ATTN: Executed on (date). (Signature)’’.
been compromised; (2) the Component DSAMS PMO, 5450 Carlisle Pike,
CONTESTING RECORD PROCEDURES:
has determined that as a result of the Building 107 N, Mechanicsburg, PA
suspected or confirmed compromise 17055–2411. The OSD rules for accessing records,
there is a risk of harm to economic or for contesting contents and appealing
NOTIFICATION PROCEDURE: initial agency determinations are
property interests, identity theft or
fraud, or harm to the security or Individuals seeking to determine published in OSD Administrative
integrity of this system or other systems whether information about themselves Instruction 81; 32 CFR part 311; or may
or programs (whether maintained by the is contained in this system of records be obtained from the system manager.
Component or another agency or entity) should address written inquiries to the
RECORD SOURCE CATEGORIES:
that rely upon the compromised Defense Security Assistance
Management System Program Manager, Individual or service organization.
information; and (3) the disclosure
made to such agencies, entities, and Defense Security Assistance EXEMPTIONS CLAIMED FOR THE SYSTEM:
persons is reasonably necessary to assist Development Center (DSADC), ATTN: None.
in connection with the Components DSAMS PMO, 5450 Carlisle Pike,
[FR Doc. 2016–21751 Filed 9–8–16; 8:45 am]
efforts to respond to the suspected or Building 107 N., Mechanicsburg, PA
BILLING CODE 5001–06–P
confirmed compromise and prevent, 17055–2411.
minimize, or remedy such harm. Signed, written requests should
The DoD Blanket Routine Uses set include the full name, current address
DEPARTMENT OF DEFENSE
forth at the beginning of the Office of and telephone number, and the name
the Secretary of Defense (OSD) and number of this system of records Office of the Secretary
compilation of systems of records notice.
In addition, the requester must [Docket ID DOD–2015–OS–0114]
notices may apply to this system. The
complete list of DoD Blanket Routine provide a notarized statement or an
unsworn declaration made in Submission for OMB Review;
asabaliauskas on DSK3SPTVN1PROD with NOTICES
Uses can be found online at: http:// Comment Request
dpcld.defense.gov/Privacy/ accordance with 28 U.S.C. 1746, in the
SORNsIndex/BlanketRoutineUses.aspx. following format: ACTION: Notice.
If executed outside the United States:
POLICIES AND PRACTICES FOR STORING, ‘‘I declare (or certify, verify, or state) SUMMARY: The Department of Defense
RETRIEVING, ACCESSING, RETAINING, AND
under penalty of perjury under the laws has submitted to OMB for clearance, the
DISPOSING OF RECORDS IN THE SYSTEM:
of the United States of America that the following proposal for collection of
STORAGE: foregoing is true and correct. Executed information under the provisions of the
Electronic storage media. on (date). (Signature).’’ Paperwork Reduction Act.
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Document Created: 2018-02-09 13:15:17
Document Modified: 2018-02-09 13:15:17
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to add a System of Records. | |
| Dates | Comments will be accepted on or before October 11, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478. | |
| FR Citation | 81 FR 62484 |
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