81 FR 67386 - Privacy Act of 1974, as Amended; Notice of a New System of Records

DEPARTMENT OF THE INTERIOR
Bureau of Safety and Environmental Enforcement

Federal Register Volume 81, Issue 190 (September 30, 2016)

Page Range		67386-67390
FR Document		2016-23706
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Interior is issuing a public notice of its intent to create the Bureau of Safety and Environmental Enforcement, ``Investigations Case Management System,'' system of records. The system will enable the Bureau of Safety and Environmental Enforcement to conduct and document incident investigations related to the Outer Continental Shelf and employee misconduct investigations. The Investigations Case Management System stores, tracks and analyzes reportable injuries, the loss or damage of property, possible violations of Federal laws and regulations, and investigation information related to operation of the Outer Continental Shelf to identify safety concerns or environmental risks. This newly established system will be included in the Bureau of Safety and Environmental Enforcement's inventory of record systems.
Federal Register, Volume 81 Issue 190 (Friday, September 30, 2016)
[Federal Register Volume 81, Number 190 (Friday, September 30, 2016)]
[Notices]
[Pages 67386-67390]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-23706]


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DEPARTMENT OF THE INTERIOR

Bureau of Safety and Environmental Enforcement

[167E1700D2 EEAA010000 ET1EX0000.SZH000]


Privacy Act of 1974, as Amended; Notice of a New System of 
Records

AGENCY: Bureau of Safety and Environmental Enforcement, Interior.

ACTION: Notice of creation of a new system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Interior is issuing a public notice of 
its intent to create the Bureau of Safety and Environmental 
Enforcement, ``Investigations Case Management System,'' system of 
records. The system will enable the Bureau of Safety and Environmental 
Enforcement to conduct and document incident investigations related to 
the Outer Continental Shelf and employee misconduct investigations. The 
Investigations Case Management System stores, tracks and analyzes 
reportable injuries, the loss or damage of property, possible 
violations of Federal laws and regulations, and investigation 
information related to operation of the Outer Continental Shelf to 
identify safety concerns or environmental risks. This newly established 
system will be included in the Bureau of Safety and Environmental 
Enforcement's inventory of record systems.

DATES: Comments must be received by October 31, 2016. This new system 
will be effective October 31, 2016.

ADDRESSES: Any person interested in commenting on this notice may do so 
by: Submitting comments in to Teri Barnett, Departmental Privacy 
Officer, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 
7456 MIB, Washington, DC 20240; hand-delivering comments to Teri 
Barnett, Departmental Privacy Officer, U.S. Department of the Interior, 
1849 C Street NW., Mail Stop 7456 MIB, Washington, DC 20240; or 
emailing comments to [email protected].

FOR FURTHER INFORMATION CONTACT: Rowena Dufford, Bureau of Safety and 
Environmental Enforcement Privacy Act Officer, 45600 Woodland Road, 
Mail Stop VAE-MSD, Sterling, VA 20166; or email at 
[email protected].

SUPPLEMENTARY INFORMATION:

I. Background

    The Department of the Interior (DOI), Bureau of Safety and 
Environmental Enforcement (BSEE), maintains the Investigations Case 
Management System (CMS) system of records. CMS is an incident 
investigation management and reporting application that will enable 
BSEE to conduct and document civil administrative investigations 
related to incidents, operations on the Outer Continental Shelf (OCS), 
and employee misconduct investigations. The CMS will store, track and 
analyze reportable injuries, the loss or damage of property, possible 
violations of Federal laws and regulations, and investigation 
information related to operations on the OCS to identify safety 
concerns or environmental risks.
    The CMS is used to conduct civil administrative investigations and 
is not used for the conduct of criminal investigations. However, the 
CMS does support referrals of possible criminal activity to internal 
and external law enforcement organizations as appropriate for 
investigation. The CMS manages known or suspected civil violations; 
provides law enforcement agencies with appropriate referral information 
related to possible criminal activities; captures, integrates, and 
shares incident related information and observations from other 
sources; analyzes and prioritizes protection efforts; provides 
information to justify funding requests and expenditures; assists in 
managing investigator training; tracks referrals and/or recommendations 
related to incident investigations; and manages and preserves evidence.
    Incident and non-incident data related to activity occurring on the 
OCS will be collected in support of investigations, regulatory 
enforcement, homeland security, and security (physical, personnel, 
stability, environmental, and industrial) activities. This may include 
data documenting investigation activities, enforcement recommendations, 
recommendation results, property damage, injuries and fatalities, and 
analytical or statistical reports. CMS will also provide information 
for BSEE management to make informed decisions on recommendations for 
enforcement, civil penalties, and other administrative actions.
    In a notice of proposed rulemaking, which is published separately 
in the Federal Register, DOI is proposing to exempt records maintained 
in this system from certain provisions of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(2).
    The system will be effective as proposed at the end of the comment 
period (the comment period will end 30 days after the publication of 
this notice in the Federal Register), unless

[[Page 67387]]

comments are received which would require a contrary determination. DOI 
will publish a revised notice if changes are made, based upon a review 
of the comments received.

II. Privacy Act

    The Privacy Act of 1974, as amended, embodies fair information 
practice principles in a statutory framework governing the means by 
which Federal Agencies collect, maintain, use, and disseminate 
individuals' personal information. The Privacy Act applies to records 
about individuals that are maintained in a ``system of records.'' A 
``system of records'' is a group of any records under the control of an 
agency for which information about an individual is retrieved by the 
name or by some identifying number, symbol, or other identifying 
particular assigned to the individual. In the Privacy Act, an 
individual is defined as a U.S. citizen or lawful permanent resident. 
As a matter of policy, DOI extends administrative Privacy Act 
protections to all individuals. Individuals may request access to their 
own records that are maintained in a system of records in the 
possession or under the control of DOI by complying with DOI Privacy 
Act regulations, 43 CFR part 2, subpart K.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains and the routine uses that are 
contained in each system in order to make agency record keeping 
practices transparent, to notify individuals regarding the uses of 
their records, and to assist individuals to more easily find such 
records within the agency. Below is the description of the BSEE-01, 
Investigations Case Management System, system of records.
    In accordance with 5 U.S.C. 552a(r), DOI has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.

III. Public Disclosure

    Before including your address, phone number, email address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment including your personal identifying 
information, may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

    Dated: September 27, 2016.
Teri Barnett,
Departmental Privacy Officer.
SYSTEM NAME:
    Investigations Case Management System (CMS), BSEE-01.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records in this system are maintained and centrally managed by the 
Department of the Interior, Bureau of Safety and Environmental 
Enforcement, 1849 C Street NW., Washington, DC 20240. Records are also 
located at Bureau of Safety and Environmental Enforcement regional 
offices and regional sub-offices, and at DOI contractor locations. A 
current listing of these offices may be obtained by writing to the 
System Manager or by visiting the BSEE Web site at http://www.bsee.gov.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals covered in the system include current 
and former Bureau of Safety and Environmental Enforcement (BSEE) 
employees, potential employees, and contractors; other employees and 
contractors of Federal, tribal, state, and local law enforcement 
organizations; complainants, informants, suspects, and witnesses; 
members of the general public, including individuals and/or groups of 
individuals involved with incidents related to operations on the Outer 
Continental Shelf (OCS); and individuals or corporations being 
investigated due to their involvement in incidents occurring on the 
OCS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system includes incident reports, investigative activity 
reports, personnel records, investigative training records, and records 
related to incidents occurring on the OCS. Records may contain the 
following information: Names, Social Security numbers, gender, date of 
birth, place of birth, citizenship status, race or ethnicity, home and 
work addresses, personal and official phone numbers, personal and 
official email addresses, emergency contact information, other contact 
information, medical information, work history, educational history, 
affiliations, employer information, associated case or activity number, 
identification numbers assigned to individuals, and other data that may 
be included in records compiled during investigations.
    Incident reports and records may include attachments such as 
photos, videos, sketches, audio recordings, email and text messages, 
medical reports, personnel records, written statements, witness 
interviews, depositions, evidence and information obtained in the 
course of an investigation, evidence in support of the Action Referral 
Memoranda and Case Closure Memoranda, administrative agreements, action 
determinations, company documentation, and other documents related to 
incidents occurring on the OCS. Incident reports may also include 
information concerning criminal activity and documentation related to 
the response and outcome of an incident. Records in this system also 
contain information concerning Federal, tribal, state and local law 
enforcement officers such as an officer's name, contact information, 
station, and career history.
    This system may also contain the names and addresses of business 
entities, which are not subject to the Privacy Act. However, records 
pertaining to individuals acting on behalf of corporations and other 
business entities may reflect personal information that is covered by 
this system of records notice.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Outer Continental Shelf Lands Act of 1953, 43 U.S.C. 1331-1356b; 
and Oil and Gas and Sulphur Operations in the Outer Continental Shelf, 
30 CFR 250.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purpose of the CMS system of records is to conduct and 
document incident investigations and employee misconduct investigations 
related to operations on the Outer Continental Shelf. The CMS will be 
used to manage known and suspected civil violations; capture, 
integrate, and share incident related information and observations from 
other sources; measure performance of investigative programs and 
management of investigations; meet incident reporting requirements; 
analyze and prioritize investigative efforts; provide information to 
justify funding requests and expenditures; provide employee training; 
provide referrals to appropriate criminal law enforcement agencies for 
individuals suspected of committing crimes on or in support of 
activities conducted on the OCS; collect and preserve evidence; and 
investigate and prevent injuries on the OCS.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information

[[Page 67388]]

contained in this system may be disclosed outside DOI as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) (a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ);
    (ii) A court or an adjudicative or other administrative body;
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI;
    (B) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (C) Any DOI employee acting in his or her official capacity;
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding; and
    (ii) DOI deems the disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purpose for which the records were 
compiled.
    (2) To a congressional office in response to a written inquiry that 
an individual covered by the system, or the heir of such individual if 
the covered individual is deceased, has made to the office.
    (3) To the Executive Office of the President in response to an 
inquiry from that office made at the request of the subject of a record 
or a third party on that person's behalf, or for a purpose compatible 
with the reason for which the records are collected or maintained.
    (4) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature, and the disclosure is compatible with the 
purpose for which the records were compiled.
    (5) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (6) To Federal, state, territorial, local, tribal, or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing or retention of an employee or contractor, or the 
issuance of a security clearance, license, contract, grant or other 
benefit, when the disclosure is compatible with the purpose for which 
the records were compiled.
    (7) To representatives of the National Archives and Records 
Administration (NARA) to conduct records management inspections under 
the authority of 44 U.S.C. 2904 and 2906.
    (8) To state, territorial and local governments and tribal 
organizations to provide information needed in response to court order 
and/or discovery purposes related to litigation, when the disclosure is 
compatible with the purpose for which the records were compiled.
    (9) To an expert, consultant, or contractor (including employees of 
the contractor) of DOI that performs services requiring access to these 
records on DOI's behalf to carry out the purposes of the system.
    (10) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) DOI has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and
    (c) The disclosure is made to such agencies, entities and persons 
who are reasonably necessary to assist in connection with the DOI's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.
    (11) To the Office of Management and Budget (OMB) during the 
coordination and clearance process in connection with legislative 
affairs as mandated by OMB Circular A-19.
    (12) To the Department of the Treasury to recover debts owed to the 
United States.
    (13) To the news media and the public, with the approval of the 
Public Affairs Officer in consultation with Counsel and the Senior 
Agency Official for Privacy, where there exists a legitimate public 
interest in the disclosure of the information, except to the extent it 
is determined that release of the specific information in the context 
of a particular case would constitute an unwarranted invasion of 
personal privacy.
    (14) To DOJ, the Federal Bureau of Investigation, the Department of 
Homeland Security, and other Federal, state and local law enforcement 
agencies for the purpose of reporting possible violations of Federal 
laws and regulations, referring criminal related activities, and 
providing information exchange on law enforcement activity.
    (15) To agency contractors, grantees, or volunteers for DOI or 
other Federal agencies that assist in the performance of a contract, 
grant, cooperative agreement, or other activity related to this system 
of records and who need to have access to the records in order to 
perform the activity.
    (16) To any of the following entities or individuals for the 
purpose of providing information on incident investigations, personal 
injuries, or the loss or damage of property:
    (a) Individuals involved in such incidents;
    (b) Persons injured in such incidents;
    (c) Owners of property damaged, lost or stolen in such incidents, 
and/or representatives, administrators of estates, and/or attorneys.
    The release of information under these circumstances should only 
occur when it will not interfere with ongoing investigations or law 
enforcement proceedings; risk the health or safety of an individual; or 
reveal the identity of an informant or witness that has received an 
explicit assurance of confidentiality. Also, Social Security numbers 
and other sensitive identifying personal information should not be 
released under these circumstances unless this information belongs to 
the individual requestor.
    (17) To any criminal, civil, or regulatory authority (whether 
Federal, state, territorial, local, tribal or foreign) for the purpose 
of providing background search information on individuals for legally 
authorized purposes, including but not limited to background checks on 
individuals residing in a home with a minor or individuals seeking 
employment opportunities requiring background checks.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Storage:

[[Page 67389]]

    Electronic records are stored and maintained in a password-
protected cloud system that is compliant with the Federal Information 
Security Modernization Act of 2014. All records are accessed only by 
authorized personnel who have a need to access the records in the 
performance of their official duties. Paper records are contained in 
file folders and stored in locked file cabinets. Records obtained in a 
paper format and converted into electronic files for submission into 
the CMS may be temporarily stored or accessed on DOI network computers, 
email systems, and approved removable hard drives.

RETRIEVABILITY:
    Information may be retrieved by first name, middle name, or last 
name, home and work addresses, personal and official phone numbers, 
personal and official email addresses, employer information, and 
associated case or activity number.

SAFEGUARDS:
    The records contained in this system are safeguarded in accordance 
with 43 CFR 2.226 and other applicable security rules and policies. 
During normal hours of operation, paper records are maintained in 
locked file cabinets under the control of authorized personnel. 
Computerized records systems follow the National Institute of Standards 
and Technology standards as developed to comply with the Privacy Act of 
1974, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44 U.S.C. 3501-
3521; Federal Information Security Modernization Act of 2014, 44 U.S.C. 
3551-3558; and the Federal Information Processing Standards 199: 
Standards for Security Categorization of Federal Information and 
Information Systems. Computer servers in which electronic records are 
stored are located in secured contractor facilities with physical, 
technical and administrative levels of security to prevent unauthorized 
access to the network and information assets. Security controls include 
encryption, firewalls, audit logs, and network system security 
monitoring. Cloud hosting will only be provided by approved DOI cloud 
vendors. A privacy impact assessment was conducted to ensure 
appropriate controls and safeguards are in place to protect the 
information within the system.
    Access to records in the system is limited to authorized personnel 
who have a need to access the records in the performance of their 
official duties. Electronic data is protected through user 
identification such as usernames, passwords, database permissions and 
software controls. These security measures establish different access 
levels for different types of users. Each user's access is restricted 
to only the functions and data necessary to perform their job 
responsibilities.
    System administrators and authorized users are trained and required 
to follow established internal security protocols, complete all 
security, privacy, and records management training, and sign the DOI 
Rules of Behavior. Contract employees with access to the system must 
also complete mandatory security and privacy training, sign DOI Rules 
of Behavior, and are monitored by their Contracting Officer 
Representative and the agency Security Manager.

RETENTION AND DISPOSAL:
    Records in this system are maintained under BSEE Bucket 5--
Regulatory Oversight and Stewardship (N1-473-12-5), which has been 
approved by NARA. Records maintained under Item 5F(2)(a), Major 
Incident Investigative Records, include final reports that document 
major incidents requiring investigative panels and other reports 
selected as significant by BSEE, and have a permanent retention. 
Electronic records are transferred to NARA fifteen years after cut-off, 
and hardcopy reports are transferred to NARA twenty-five years after 
cut-off. Records maintained under Item 5F(2)(b), All Other Incident 
Investigative and Related Records, include records that do not result 
in the appointment of a panel or are not selected as significant by 
BSEE. These records have a temporary disposition and are destroyed 
twenty-five years after cut-off. Other administrative records are 
maintained under BSEE Bucket-1, Administrative Records (N1-473-12-001), 
which has been approved by NARA. Records maintained under Item IG(1), 
Administrative Function Files/Audits and Investigation Files, have a 
temporary disposition, and are cut off at the end of the fiscal year 
when activity is completed and destroyed ten years after cut off. 
Approved disposition methods for temporary records include shredding or 
pulping paper records, and erasing or degaussing electronic records in 
accordance with 384 Departmental Manual 1 and NARA guidelines.

SYSTEM MANAGER AND ADDRESS:
    CMS System Administrator, Bureau of Safety and Environmental 
Enforcement, National Investigations Program, 1849 C Street NW., Mail 
Stop 5438 MIB, Washington, DC 20240.

NOTIFICATION PROCEDURES:
    DOI is proposing to exempt portions of this system from the 
notification procedures of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2). An individual requesting notification of the existence of 
records on himself or herself should send a signed, written inquiry to 
the System Manager previously identified. The request envelope and 
letter should both be clearly marked ``PRIVACY ACT INQUIRY.'' A request 
for notification must meet the requirements of 43 CFR 2.235.

RECORDS ACCESS PROCEDURES:
    DOI is proposing to exempt portions of this system from the access 
procedures of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). An 
individual requesting records on himself or herself should send a 
signed, written inquiry to the System Manager previously identified. 
The request should describe the records sought as specifically as 
possible. The request envelope and letter should both be clearly marked 
``PRIVACY ACT REQUEST FOR ACCESS.'' A request for access must meet the 
requirements of 43 CFR 2.238.

CONTESTING RECORDS PROCEDURES:
    DOI is proposing to exempt portions of this system from the 
amendment procedures of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2). An individual requesting corrections or the removal of 
material from his or her records should send a signed, written request 
to the System Manager previously identified. A request for corrections 
or removal must meet the requirements of 43 CFR 2.246.

RECORD SOURCE CATEGORIES:
    Sources of information in the system include Department, bureau, 
office and program officials, employees, contractors, and other 
individuals who are associated with or represent DOI; officials from 
other Federal, tribal, state and local law enforcement organizations, 
including DOJ, the Federal Bureau of Investigation, and the Department 
of Homeland Security; and complainants, informants, suspects, victims, 
and witnesses.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system contains civil and administrative law enforcement 
investigatory records that are exempt from certain provisions of the 
Privacy Act, 5 U.S.C. 552a(k)(2). Pursuant to 5 U.S.C. 552a(k)(2) of 
the Privacy Act, DOI has exempted portions of this system from the 
following subsections of the Privacy Act: (c)(3), (d), (e)(1),(e)(4) 
(G), (H) and (I), and (f). In accordance with 5 U.S.C. 553(b), (c) and 
(e), DOI has promulgated a rule, which was published separately in 
today's Federal Register.

[[Page 67390]]

    Additionally, the CMS may contain records from numerous sources 
compiled for investigatory purposes. To the extent that copies of 
records from other source systems of records are exempt from certain 
provisions of the Privacy Act, DOI claims the same exemptions for those 
records that are claimed for the original primary systems of records 
from which they originated.

[FR Doc. 2016-23706 Filed 9-29-16; 8:45 am]
 BILLING CODE 4310-VH-P
67386 Federal Register / Vol. 81, No. 190 / Friday, September 30, 2016 / Notices

• Natural Resources Library, U.S. DEPARTMENT OF THE INTERIOR Investigations Case Management System
Department of the Interior, 1849 C Street (CMS) system of records. CMS is an
NW, Main Interior Building, Bureau of Safety and Environmental incident investigation management and
Washington, DC. Enforcement reporting application that will enable
• Bureau of Indian Affairs, Navajo [167E1700D2 EEAA010000 BSEE to conduct and document civil
Regional Office, 301 West Hill Street, ET1EX0000.SZH000] administrative investigations related to
Gallup, New Mexico. incidents, operations on the Outer
• Office of Surface Mining and Privacy Act of 1974, as Amended; Continental Shelf (OCS), and employee
Reclamation Enforcement, Western Notice of a New System of Records misconduct investigations. The CMS
Regional Office, 1999 Broadway Street, will store, track and analyze reportable
AGENCY: Bureau of Safety and injuries, the loss or damage of property,
Suite 3320, Denver, Colorado. Environmental Enforcement, Interior. possible violations of Federal laws and
• Glen Canyon National Recreation ACTION: Notice of creation of a new regulations, and investigation
Area Headquarters, 691 Scenic View system of records. information related to operations on the
Road, Page, Arizona.
OCS to identify safety concerns or
• Casa Grande Public Library, 449 N. SUMMARY: Pursuant to the provisions of environmental risks.
Drylake Street, Casa Grande, Arizona. the Privacy Act of 1974, as amended, The CMS is used to conduct civil
• Hopi Tribal Headquarters, Main the Department of the Interior is issuing administrative investigations and is not
Lobby, 123 Main St., Kykotsmovi, a public notice of its intent to create the used for the conduct of criminal
Arizona. Bureau of Safety and Environmental investigations. However, the CMS does
• Navajo Nation Library, Highway Enforcement, ‘‘Investigations Case support referrals of possible criminal
264 and Postal Loop Road, Window Management System,’’ system of activity to internal and external law
Rock, Arizona. records. The system will enable the enforcement organizations as
Bureau of Safety and Environmental
• LeChee Chapter House, 5 miles appropriate for investigation. The CMS
Enforcement to conduct and document manages known or suspected civil
south of Page off of Coppermine Road,
incident investigations related to the violations; provides law enforcement
LeChee, Arizona.
Outer Continental Shelf and employee agencies with appropriate referral
• Tuba City Chapter House, 220 S. misconduct investigations. The
Main St., Tuba City, Arizona. information related to possible criminal
Investigations Case Management System activities; captures, integrates, and
• Shonto Chapter House, E. Navajo stores, tracks and analyzes reportable shares incident related information and
Route 221, Shonto, Arizona. injuries, the loss or damage of property, observations from other sources;
• Kayenta Chapter House, Highway possible violations of Federal laws and analyzes and prioritizes protection
163, Kayenta, Arizona. regulations, and investigation efforts; provides information to justify
• Forest Lake Chapter House, 17 information related to operation of the funding requests and expenditures;
miles north of Pinon on Navajo Route Outer Continental Shelf to identify assists in managing investigator
41, Pinon, Arizona. safety concerns or environmental risks. training; tracks referrals and/or
This newly established system will be recommendations related to incident
Special Assistance for Public Meetings
included in the Bureau of Safety and investigations; and manages and
If special assistance is required at the Environmental Enforcement’s inventory preserves evidence.
public meetings, please contact Ms. of record systems. Incident and non-incident data
Tania Fragomeno at (858) 926–4022, or DATES: Comments must be received by related to activity occurring on the OCS
email your assistance needs to October 31, 2016. This new system will will be collected in support of
NGSKMC–EIS@usbr.gov, along with be effective October 31, 2016. investigations, regulatory enforcement,
your name and telephone number. ADDRESSES: Any person interested in homeland security, and security
Please indicate your needs at least two commenting on this notice may do so (physical, personnel, stability,
weeks in advance of the meeting to by: Submitting comments in to Teri environmental, and industrial)
enable Reclamation to secure the Barnett, Departmental Privacy Officer, activities. This may include data
needed services. The requestor will be U.S. Department of the Interior, 1849 C documenting investigation activities,
notified if a request cannot be honored. Street NW., Mail Stop 7456 MIB, enforcement recommendations,
Washington, DC 20240; hand-delivering recommendation results, property
Public Disclosure damage, injuries and fatalities, and
comments to Teri Barnett, Departmental
Before including your address, phone Privacy Officer, U.S. Department of the analytical or statistical reports. CMS
number, email address, or other Interior, 1849 C Street NW., Mail Stop will also provide information for BSEE
personal identifying information in your 7456 MIB, Washington, DC 20240; or management to make informed
comment, you should be aware that emailing comments to Privacy@ decisions on recommendations for
your entire comment—including your ios.doi.gov. enforcement, civil penalties, and other
personal identifying information—may administrative actions.
be made publicly available at any time. FOR FURTHER INFORMATION CONTACT: In a notice of proposed rulemaking,
While you can ask us in your comment Rowena Dufford, Bureau of Safety and which is published separately in the
to withhold your personal identifying Environmental Enforcement Privacy Act Federal Register, DOI is proposing to
information from public review, we Officer, 45600 Woodland Road, Mail exempt records maintained in this
Stop VAE–MSD, Sterling, VA 20166; or system from certain provisions of the
mstockstill on DSK3G9T082PROD with NOTICES

cannot guarantee that we will be able to
do so. email at Rowena.Dufford@bsee.gov. Privacy Act pursuant to 5 U.S.C.
SUPPLEMENTARY INFORMATION: 552a(k)(2).
Dated: September 2, 2016. The system will be effective as
David Palumbo, I. Background proposed at the end of the comment
Deputy Commissioner for Operations. The Department of the Interior (DOI), period (the comment period will end 30
[FR Doc. 2016–23310 Filed 9–29–16; 8:45 am] Bureau of Safety and Environmental days after the publication of this notice
BILLING CODE 4332–90–P Enforcement (BSEE), maintains the in the Federal Register), unless

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Federal Register / Vol. 81, No. 190 / Friday, September 30, 2016 / Notices 67389

Electronic records are stored and software controls. These security procedures of the Privacy Act pursuant
maintained in a password-protected measures establish different access to 5 U.S.C. 552a(k)(2). An individual
cloud system that is compliant with the levels for different types of users. Each requesting notification of the existence
Federal Information Security user’s access is restricted to only the of records on himself or herself should
Modernization Act of 2014. All records functions and data necessary to perform send a signed, written inquiry to the
are accessed only by authorized their job responsibilities. System Manager previously identified.
personnel who have a need to access the System administrators and authorized The request envelope and letter should
records in the performance of their users are trained and required to follow both be clearly marked ‘‘PRIVACY ACT
official duties. Paper records are established internal security protocols, INQUIRY.’’ A request for notification
contained in file folders and stored in complete all security, privacy, and must meet the requirements of 43 CFR
locked file cabinets. Records obtained in records management training, and sign 2.235.
a paper format and converted into the DOI Rules of Behavior. Contract
RECORDS ACCESS PROCEDURES:
electronic files for submission into the employees with access to the system
must also complete mandatory security DOI is proposing to exempt portions
CMS may be temporarily stored or
and privacy training, sign DOI Rules of of this system from the access
accessed on DOI network computers,
Behavior, and are monitored by their procedures of the Privacy Act pursuant
email systems, and approved removable
to 5 U.S.C. 552a(k)(2). An individual
hard drives. Contracting Officer Representative and
requesting records on himself or herself
the agency Security Manager.
RETRIEVABILITY: should send a signed, written inquiry to
Information may be retrieved by first RETENTION AND DISPOSAL: the System Manager previously
name, middle name, or last name, home Records in this system are maintained identified. The request should describe
and work addresses, personal and under BSEE Bucket 5—Regulatory the records sought as specifically as
official phone numbers, personal and Oversight and Stewardship (N1–473– possible. The request envelope and
official email addresses, employer 12–5), which has been approved by letter should both be clearly marked
information, and associated case or NARA. Records maintained under Item ‘‘PRIVACY ACT REQUEST FOR
activity number. 5F(2)(a), Major Incident Investigative ACCESS.’’ A request for access must
Records, include final reports that meet the requirements of 43 CFR 2.238.
SAFEGUARDS:
document major incidents requiring CONTESTING RECORDS PROCEDURES:
The records contained in this system investigative panels and other reports
are safeguarded in accordance with 43 DOI is proposing to exempt portions
selected as significant by BSEE, and of this system from the amendment
CFR 2.226 and other applicable security have a permanent retention. Electronic
rules and policies. During normal hours procedures of the Privacy Act pursuant
records are transferred to NARA fifteen to 5 U.S.C. 552a(k)(2). An individual
of operation, paper records are years after cut-off, and hardcopy reports
maintained in locked file cabinets under requesting corrections or the removal of
are transferred to NARA twenty-five material from his or her records should
the control of authorized personnel. years after cut-off. Records maintained
Computerized records systems follow send a signed, written request to the
under Item 5F(2)(b), All Other Incident System Manager previously identified.
the National Institute of Standards and Investigative and Related Records,
Technology standards as developed to A request for corrections or removal
include records that do not result in the must meet the requirements of 43 CFR
comply with the Privacy Act of 1974, 5 appointment of a panel or are not
U.S.C. 552a; Paperwork Reduction Act 2.246.
selected as significant by BSEE. These
of 1995, 44 U.S.C. 3501–3521; Federal records have a temporary disposition RECORD SOURCE CATEGORIES:
Information Security Modernization Act and are destroyed twenty-five years after Sources of information in the system
of 2014, 44 U.S.C. 3551–3558; and the cut-off. Other administrative records are include Department, bureau, office and
Federal Information Processing maintained under BSEE Bucket-1, program officials, employees,
Standards 199: Standards for Security Administrative Records (N1–473–12– contractors, and other individuals who
Categorization of Federal Information 001), which has been approved by are associated with or represent DOI;
and Information Systems. Computer NARA. Records maintained under Item officials from other Federal, tribal, state
servers in which electronic records are IG(1), Administrative Function Files/ and local law enforcement
stored are located in secured contractor Audits and Investigation Files, have a organizations, including DOJ, the
facilities with physical, technical and temporary disposition, and are cut off at Federal Bureau of Investigation, and the
administrative levels of security to the end of the fiscal year when activity Department of Homeland Security; and
prevent unauthorized access to the is completed and destroyed ten years complainants, informants, suspects,
network and information assets. after cut off. Approved disposition victims, and witnesses.
Security controls include encryption, methods for temporary records include
firewalls, audit logs, and network EXEMPTIONS CLAIMED FOR THE SYSTEM:
shredding or pulping paper records, and
system security monitoring. Cloud This system contains civil and
erasing or degaussing electronic records
hosting will only be provided by administrative law enforcement
in accordance with 384 Departmental
approved DOI cloud vendors. A privacy investigatory records that are exempt
Manual 1 and NARA guidelines.
impact assessment was conducted to from certain provisions of the Privacy
ensure appropriate controls and SYSTEM MANAGER AND ADDRESS: Act, 5 U.S.C. 552a(k)(2). Pursuant to 5
safeguards are in place to protect the CMS System Administrator, Bureau of U.S.C. 552a(k)(2) of the Privacy Act, DOI
information within the system. has exempted portions of this system
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Safety and Environmental Enforcement,
Access to records in the system is National Investigations Program, 1849 C from the following subsections of the
limited to authorized personnel who Street NW., Mail Stop 5438 MIB, Privacy Act: (c)(3), (d), (e)(1),(e)(4) (G),
have a need to access the records in the Washington, DC 20240. (H) and (I), and (f). In accordance with
performance of their official duties. 5 U.S.C. 553(b), (c) and (e), DOI has
Electronic data is protected through user NOTIFICATION PROCEDURES: promulgated a rule, which was
identification such as usernames, DOI is proposing to exempt portions published separately in today’s Federal
passwords, database permissions and of this system from the notification Register.

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67390 Federal Register / Vol. 81, No. 190 / Friday, September 30, 2016 / Notices

Additionally, the CMS may contain including the validity of the DEPARTMENT OF JUSTICE
records from numerous sources methodology and assumptions used;
compiled for investigatory purposes. To —Evaluate whether and if so how the [OMB Number 1121–0235]
the extent that copies of records from quality, utility, and clarity of the
other source systems of records are information to be collected can be Agency Information Collection
exempt from certain provisions of the enhanced; and Activities; Proposed Collection
Privacy Act, DOI claims the same —Minimize the burden of the collection Comments Requested; Extension,
exemptions for those records that are of information on those who are to Without Change, of a Currently
claimed for the original primary systems respond, including through the use of Approved Collection; Bulletproof Vest
of records from which they originated. appropriate automated, electronic, Partnership (BVP)
[FR Doc. 2016–23706 Filed 9–29–16; 8:45 am] mechanical, or other technological AGENCY: Office of Justice Programs,
BILLING CODE 4310–VH–P collection techniques or other forms Department of Justice.
of information technology, e.g., ACTION: 30-day notice.
permitting electronic submission of
DEPARTMENT OF JUSTICE responses. SUMMARY: The Department of Justice
Overview of this information (DOJ), Office of Justice Programs,
[OMB Number 1117–NEW] Bureau of Justice Assistance, will be
collection:
1. Type of Information Collection: submitting the following information
Agency Information Collection
New collection. collection request to the Office of
Activities; Proposed eCollection
2. The Title of the Form/Collection: Management and Budget (OMB) for
eComments Requested; New
Leadership Engagement Survey (LES). review and approval in accordance with
Collection: Leadership Engagement
3. The agency form number, if any, the Paperwork Reduction Act of 1995.
Survey
and the applicable component of the This collection was previously
AGENCY: Drug Enforcement Department sponsoring the collection: published in the Federal Register at 81
Administration, Department of Justice. Online survey. FR 51212, on August 3, 2016, allowing
ACTION: 60-Day notice. 4. Affected public who will be asked for a 60 day comment period.
or required to respond, as well as a brief DATES: Comments are encouraged and
SUMMARY: The Department of Justice abstract: The affected public is Drug will be accepted for an additional 30
(DOJ), Drug Enforcement Enforcement Administration employees days until October 31, 2016.
Administration, will be submitting the and Task Force Officers. The LES is an FOR FURTHER INFORMATION CONTACT: If
following information collection request initiative mandated by the Acting you have comments especially on the
to the Office of Management and Budget Administrator, DEA, to assess and estimated public burden or associated
(OMB) for review and approval in improve competencies and proficiency response time, suggestions, or need a
accordance with the Paperwork of leadership across the DEA. copy of the proposed information
Reduction Act of 1995. 5. An estimate of the total number of collection instrument with instructions
DATES: Comments are encouraged and respondents and the amount of time or additional information, please
will be accepted for 60 days until estimated for an average respondent to contact C. Casto at 1–202–353–7193,
November 29, 2016. respond: It is estimated that Bureau of Justice Assistance, Office of
FOR FURTHER INFORMATION CONTACT: If approximately 5,000 respondents will Justice Programs, U.S. Department of
you have additional comments complete the survey within Justice, 810 7th Street NW., Washington,
especially on the estimated public approximately 45 minutes. DC 20531 or by email at Chris.Casto@
burden or associated response time, 6. An estimate of the total public usdoj.gov. Written comments and/or
suggestions, or need a copy of the burden (in hours) associated with the suggestions can also be sent to the
proposed information collection collection: The estimated public burden Office of Management and Budget,
instrument with instructions or associated with this collection is 3,750 Office of Information and Regulatory
additional information, please contact hours. It is estimated that respondents Affairs, Attention Department of Justice
Donna A. Rodriguez, Ph.D., Unit Chief, will take 45 minutes to complete the Desk Officer, Washington, DC 20503 or
Research and Analysis Staff, Drug survey. In order to calculate the public sent to OIRA_submissions@
Enforcement Administration, 8701 burden for the survey, 45 minutes was omb.eop.gov.
Morrissette Drive, Springfield, VA multiplied by 5,000 and divided by 60 SUPPLEMENTARY INFORMATION: Written
22152. (the number of minutes in an hour) comments and suggestions from the
SUPPLEMENTARY INFORMATION: Written which equals 3,750 total annual burden public and affected agencies concerning
comments and suggestions from the hours. the proposed collection of information
public and affected agencies concerning If additional information is required are encouraged. Your comments should
the proposed collection of information contact: Jerri Murray, Department address one or more of the following
are encouraged. Your comments should Clearance Officer, United States four points:
address one or more of the following Department of Justice, Justice
Management Division, Policy and —Evaluate whether the proposed
four points: collection of information is necessary
Planning Staff, Two Constitution
—Evaluate whether the proposed Square, 145 N Street NE., 3E.405B, for the proper performance of the
collection of information is necessary functions of the agency, including
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Washington, DC 20530.
for the proper performance of the whether the information will have
functions of the Bureau of Justice Dated: September 27, 2016. practical utility;
Statistics, including whether the Jerri Murray, —Evaluate the accuracy of the agency’s
information will have practical utility; Department Clearance Officer for PRA, U.S. estimate of the burden of the
—Evaluate the accuracy of the agency’s Department of Justice. proposed collection of information,
estimate of the burden of the [FR Doc. 2016–23704 Filed 9–29–16; 8:45 am] including the validity of the
proposed collection of information, BILLING CODE 4410–09–P methodology and assumptions used;

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Document Created: 2018-02-09 13:34:11
Document Modified: 2018-02-09 13:34:11
Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of creation of a new system of records.
Dates		Comments must be received by October 31, 2016. This new system will be effective October 31, 2016.
Contact		Rowena Dufford, Bureau of Safety and Environmental Enforcement Privacy Act Officer, 45600 Woodland Road, Mail Stop VAE-MSD, Sterling, VA 20166; or email at [email protected]
FR Citation		81 FR 67386
81 FR 67386 - Privacy Act of 1974, as Amended; Notice of a New System of Records

DEPARTMENT OF THE INTERIORBureau of Safety and Environmental Enforcement

Federal Register Volume 81, Issue 190 (September 30, 2016)

DEPARTMENT OF THE INTERIOR
Bureau of Safety and Environmental Enforcement
