81 FR 72123 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 202 (October 19, 2016)

Page Range		72123-72124
FR Document		2016-25224

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

Federal Register, Volume 81 Issue 202 (Wednesday, October 19, 2016)

[Federal Register Volume 81, Number 202 (Wednesday, October 19, 2016)]
[Notices]
[Pages 72123-72124]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-25224]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-004]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by November 18, 
2016. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
records retention periods and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the agency to 
dispose of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Defense, National Guard Bureau (DAA-0168-2016-
0003, 3 items, 2 temporary items). Records relating to legislative 
inquiries to agency leadership including routine or administrative 
information. Proposed for permanent retention are records relating to 
questions of policy, budget, appropriations and similar records.
    2. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2016-0015, 1 item, 1 temporary item). Master files of an 
electronic information system used to track nominators and candidates 
of a program for business and community leaders to gain a greater 
awareness of national defense issues.
    3. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2016-0016, 1 item, 1 temporary item). Records relating to 
employers who have pledged to provide a supportive work environment for 
members of the National Guard and Reserves.
    4. Department of Energy, Agency-wide (DAA-0434-2016-0007, 2 items, 
1 temporary item). Records relating to the Ombudsman program including 
case files. Proposed for permanent retention are the charter, mission 
statement, and statistical analysis.
    5. Department of Health and Human Services, Office of the Secretary 
(DAA-0468-2016-0002, 8 items, 4 temporary items). Records of the Office 
of the Inspector General including routine correspondence, regulation 
support records, testimonies, and working papers. Proposed for 
permanent retention are substantive Congressional correspondence and 
mandated reports, policy records, and press releases.
    6. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2015-0008, 8 items, 8 temporary items). 
Protective equipment records including incident case files, annual 
incident reports, proficiency and instructor certifications, body armor

[[Page 72124]]

requests, and related administrative materials.
    7. Department of Justice, Agency-wide (DAA-0060-2016-0004, 1 item, 
1 temporary item). Records relating to evaluation and selection of 
prospective employees, interns, and volunteers.
    8. Department of Justice, INTERPOL Washington United States 
National Central Bureau (DAA-0060-2015-0002, 8 items, 8 temporary 
items). Records relating to United States representation to INTERPOL 
including reports, meeting minutes, agreements, and administrative 
records.
    9. Department of Justice, Office of Information Policy (DAA-0060-
2016-0005, 10 items, 7 temporary items). Records relating to oversight 
of Federal agency compliance with the Freedom of Information Act 
(FOIA). Records include report drafts, background and resource material 
gathered in preparing final reports, records relating to the 
administration of the FOIA, compliance monitoring, and legal advice to 
agencies. Proposed for permanent retention are Government-wide FOIA 
Reports, the Department of Justice Guide to the FOIA, and records of 
the Chief FOIA Officers Council.
    10. Department of Transportation, Federal Transit Administration 
(DAA-0408-2013-0004, 2 items, 2 temporary items). General financial 
records, including Government Accountability Office exception files, 
and accountable officer designee records.
    11. Department of Transportation, National Highway Traffic Safety 
Administration (DAA-0416-2015-0001, 1 item, 1 temporary item). 
Electronic information system used to facilitate the criminal 
investigation of odometer fraud.
    12. Department of Transportation, Pipeline and Hazardous Materials 
Safety Administration (DAA-0571-2015-0001, 4 items, 4 temporary items). 
Web site records including internal and external Web sites, content 
management system, Web site logs and statistical compilations.
    13. Department of Transportation, Pipeline and Hazardous Materials 
Safety Administration (DAA-0571-2015-0010, 1 item, 1 temporary item). 
Records pertaining to plans for responding to pipeline spills.
    14. Department of Transportation, Pipeline and Hazardous Materials 
Safety Administration (DAA-0571-2015-0015, 1 item, 1 temporary item). 
Activity files to include quarterly and technical program activity 
reports.
    15. National Archives and Records Administration, Government-wide 
(DAA-GRS-2014-0002, 21 items, 21 temporary items). General Records 
Schedule for employee acquisition records including classification 
standards, position descriptions, classification appeals, job vacancy 
case files and application packages, interview records, records 
relating to political appointments, special hiring authority program 
records, pre-appointment files, and administrative records of agency 
agreements with the Office of Personnel Management to process 
examination and certification of potential employees.
    16. National Archives and Records Administration, Government-wide 
(DAA-GRS-2015-0007, 23 items, 23 temporary items). General Records 
Schedule for employee relations records such as Alternative Dispute 
Resolution files; Reasonable Accommodation program records; Equal 
Employment Opportunity program and complaint files; anti-harassment 
program records; labor management relations records; administrative 
grievance, disciplinary and adverse action files; displaced employee 
program records; and telework/alternative worksite program files.
    17. Peace Corps, Overseas Posts (DAA-0490-2016-0012, 6 items, 6 
temporary items). Records include administrative records, copies of 
policies and procedures, handbooks, logs, and emergency planning 
materials.
    18. Securities and Exchange Commission, Office of Human Resources 
(DAA-0266-2016-0013, 2 items, 2 temporary items). Records of agency 
employee applications for assistance in repaying outstanding qualifying 
Federal student loans.
    19. Securities and Exchange Commission, Office of Human Resources 
(DAA-0266-2016-0014, 1 item, 1 temporary item). Records of employee 
temporary work assignments with Federal, State, local, and American 
Indian tribal governments; colleges and universities; and other 
eligible organizations.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2016-25224 Filed 10-18-16; 8:45 am]
 BILLING CODE 7515-01-P

Federal Register / Vol. 81, No. 202 / Wednesday, October 19, 2016 / Notices 72123

Signed at Washington, DC, this 14th day of Email: request.schedule@nara.gov. applicability when schedules cover
October 2016. FAX: 301–837–3698. records that may be accumulated
Lyssa E. Hall, You must cite the control number, throughout an agency); provides the
Director of Exemption Determinations, which appears in parentheses after the control number assigned to each
Employee Benefits Security Administration, name of the agency that submitted the schedule, the total number of schedule
U.S. Department of Labor. schedule, and a mailing address. If you items, and the number of temporary
[FR Doc. 2016–25279 Filed 10–18–16; 8:45 am] would like an appraisal report, please items (the records proposed for
BILLING CODE 4510–29–P include that in your request. destruction); and includes a brief
FOR FURTHER INFORMATION CONTACT: description of the temporary records.
Margaret Hawkins, Director, by mail at The records schedule itself contains a
NATIONAL ARCHIVES AND RECORDS Records Appraisal and Agency full description of the records at the file
ADMINISTRATION Assistance (ACRA); National Archives unit level as well as their disposition. If
and Records Administration, 8601 NARA staff has prepared an appraisal
[NARA–2017–004]
Adelphi Road, College Park, MD 20740– memorandum for the schedule, it also
Records Schedules; Availability and 6001, by phone at 301–837–1799, or by includes information about the records.
Request for Comments email at request.schedule@nara.gov. You may request additional information
SUPPLEMENTARY INFORMATION: Each year,
about the disposition process at the
AGENCY: National Archives and Records addresses above.
Administration (NARA). Federal agencies create billions of
records on paper, film, magnetic tape, Schedules Pending
ACTION: Notice of availability of
and other media. To control this 1. Department of Defense, National
proposed records schedules; request for
accumulation, agency records managers Guard Bureau (DAA–0168–2016–0003,
comments.
prepare schedules proposing records 3 items, 2 temporary items). Records
SUMMARY: The National Archives and retention periods and submit these relating to legislative inquiries to agency
Records Administration (NARA) schedules for NARA’s approval. These leadership including routine or
publishes notice at least once monthly schedules provide for timely transfer administrative information. Proposed
of certain Federal agency requests for into the National Archives of for permanent retention are records
records disposition authority (records historically valuable records and relating to questions of policy, budget,
schedules). Once approved by NARA, authorize the agency to dispose of all appropriations and similar records.
records schedules provide mandatory other records after the agency no longer 2. Department of Defense, Office of
instructions on what happens to records needs them to conduct its business. the Secretary of Defense (DAA–0330–
when agencies no longer need them for Some schedules are comprehensive and 2016–0015, 1 item, 1 temporary item).
current Government business. The cover all the records of an agency or one Master files of an electronic information
records schedules authorize agencies to of its major subdivisions. Most system used to track nominators and
preserve records of continuing value in schedules, however, cover records of candidates of a program for business
the National Archives of the United only one office or program or a few and community leaders to gain a greater
States and to destroy, after a specified series of records. Many of these update awareness of national defense issues.
period, records lacking administrative, previously approved schedules, and 3. Department of Defense, Office of
legal, research, or other value. NARA some include records proposed as the Secretary of Defense (DAA–0330–
publishes notice in the Federal Register permanent. 2016–0016, 1 item, 1 temporary item).
for records schedules in which agencies The schedules listed in this notice are Records relating to employers who have
propose to destroy records not media neutral unless otherwise pledged to provide a supportive work
previously authorized for disposal or specified. An item in a schedule is environment for members of the
reduce the retention period of records media neutral when an agency may National Guard and Reserves.
already authorized for disposal. NARA apply the disposition instructions to 4. Department of Energy, Agency-
invites public comments on such records regardless of the medium in wide (DAA–0434–2016–0007, 2 items, 1
records schedules, as required by 44 which it creates or maintains the temporary item). Records relating to the
U.S.C. 3303a(a). records. Items included in schedules Ombudsman program including case
DATES: NARA must receive requests for submitted to NARA on or after files. Proposed for permanent retention
copies in writing by November 18, 2016. December 17, 2007, are media neutral are the charter, mission statement, and
Once NARA finishes appraising the unless the item is expressly limited to statistical analysis.
records, we will send you a copy of the a specific medium. (See 36 CFR 5. Department of Health and Human
schedule you requested. We usually 1225.12(e).) Services, Office of the Secretary (DAA–
prepare appraisal memoranda that Agencies may not destroy Federal 0468–2016–0002, 8 items, 4 temporary
contain additional information records without Archivist of the United items). Records of the Office of the
concerning the records covered by a States’ approval. The Archivist approves Inspector General including routine
proposed schedule. You may also destruction only after thoroughly correspondence, regulation support
request these. If you do, we will also considering the records’ administrative records, testimonies, and working
provide them once we have completed use by the agency of origin, the rights papers. Proposed for permanent
the appraisal. You have 30 days after we of the Government and of private people retention are substantive Congressional
send to you these requested documents directly affected by the Government’s correspondence and mandated reports,
in which to submit comments. activities, and whether or not the
sradovich on DSK3GMQ082PROD with NOTICES

policy records, and press releases.
ADDRESSES: You may request a copy of records have historical or other value. 6. Department of Homeland Security,
any records schedule identified in this In addition to identifying the Federal Immigration and Customs Enforcement
notice by contacting Records Appraisal agencies and any subdivisions (DAA–0567–2015–0008, 8 items, 8
and Agency Assistance (ACRA) using requesting disposition authority, this temporary items). Protective equipment
one of the following means: notice lists the organizational unit(s) records including incident case files,
Mail: NARA (ACRA); 8601 Adelphi accumulating the records (or notes that annual incident reports, proficiency and
Road, College Park, MD 20740–6001. the schedule has agency-wide instructor certifications, body armor

VerDate Sep<11>2014 17:39 Oct 18, 2016 Jkt 241001 PO 00000 Frm 00089 Fmt 4703 Sfmt 4703 E:\FR\FM\19OCN1.SGM 19OCN1

Document Created: 2016-10-19 02:12:08
Document Modified: 2016-10-19 02:12:08

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of availability of proposed records schedules; request for comments.
Dates		NARA must receive requests for copies in writing by November 18, 2016. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments.
Contact		Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]
FR Citation		81 FR 72123