81 FR 72577 - Privacy Act of 1974; System of Records
DEPARTMENT OF DEFENSE
Office of the Secretary Federal Register Volume 81, Issue 203 (October 20, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 203 (October 20, 2016)
| Page Range | 72577-72581 | |
| FR Document | 2016-25411 |
[Federal Register Volume 81, Number 203 (Thursday, October 20, 2016)] [Notices] [Pages 72577-72581] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-25411] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD-2016-OS-0103] Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to alter a system of records. ----------------------------------------------------------------------- SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, and Office of Management and Budget (OMB) Circular No. A-130, notice is hereby given that the Office of the Secretary of Defense proposes to alter a system of records, DUSDA 14, entitled ``Science, Mathematics, and Research for Transformation Information Management System,'' last published at 74 FR 66959, December 17, 2009. This system of records exists to enable the Science, Mathematics, and Research for Transformation (SMART) program officials to select qualified scholarship applicants and monitor their progress through the program. This update reflects considerable administrative changes that in sum warrant an alteration to the systems of records notice. The categories of records were updated to delineate the information maintained in the records. The purpose was revised to advise individuals that the data may be used for statistical analysis, reporting, research, and evaluation of the program's effectiveness. Additionally, the applicable DoD Routine Uses have been incorporated in the notice to provide clarity for the public. Lastly, the system name, system location, categories of individuals, authorities, storage, retrievability, safeguards, retention and disposal, system manager(s) and address, notification procedures, record access procedures, contesting record procedures, and record source categories have also been updated to ensure the information is accurate and current. DATES: Comments will be accepted on or before November 21, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management [[Page 72578]] Officer, Directorate of Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at the Defense Privacy, Civil Liberties and Transparency Division Web site at http://dpcld.defense.gov/. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on September 23, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' revised November 28, 2000 (December 12, 2000 65 FR 77677). Dated: October 17, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. DUSDA 14 System name: Science, Mathematics, and Research for Transformation Information Management System (December 17, 2009, 74 FR 66959). Changes: * * * * * System name: Delete entry and replace with ``Science, Mathematics, and Research for Transformation (SMART) Information Management System.'' System location: Delete entry and replace with ``Defense Technical Information Center (DTIC), Directorate of User Services, Marketing and Registration Division, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218. American Society of Engineering Education (ASEE), 1818 N Street NW., Washington, DC 20036-2476. Naval Postgraduate School (NPS), 1 University Circle, Bldg. 330, Monterey, CA 93943-5197. NCI Inc., 400 Camino Aguajito, 1st Floor, Monterey, CA 93940- 3541.'' Categories of individuals covered by the system: Delete entry and replace with ``Applicants and participants of the Science, Mathematics, and Research for Transformation (SMART) Scholarship for Service Program.'' Categories of records in the system: Delete entry and replace with ``Information includes full name and any other names used, Social Security Number (SSN), home and school mailing addresses, home and cell phone numbers, school and alternate email addresses. Additional information collected may include SMART Program identification number, resumes and/or curricula vitae, publications, U.S. Citizenship, Selective Service registration status, birth date, employment status, state and country of birth, race/ethnicity, gender, security clearance status, veterans preference, academic status, assessment test scores, copies of transcripts, bank account numbers, bank routing numbers, Individualized Education Program (IEP) or special accommodations testing requirements, projected and actual graduation dates, and projected and actual award amounts.'' Authority for maintenance of the system: Delete entry and replace with ``5 U.S.C. 3304, Competitive service, examinations; 10 U.S.C. 2192a, Science, Mathematics, and Research for Transformation (SMART) Defense Education Program; 20 U.S.C. Chapter 17, National Defense Education Program; DoD Instruction 1400.25, Volume 410, DoD Civilian Personnel Management System: Training, Education, and Professional Development; and E.O. 9397 (SSN), as amended.'' Purpose(s): Delete entry and replace with ``To enable SMART officials to select qualified applicants to be awarded SMART scholarships and monitor participant progress and status through the program. The system is also used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness, and conducting research.'' Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Delete entry and replace with ``In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the Department of Defense as a routine use pursuant to Sec. 552a(b)(3) as follows: To contractors working on a contract for DoD, when necessary to accomplish an agency function related to this system of records. Contractor's provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as applicable to DoD offices and employees. To academic institutions for the purpose of providing progress reports for applicants and participants. To consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government, typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records. Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Disclosure When Requesting Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain [[Page 72579]] information relevant to a DoD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. Disclosure of Requested Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.'' Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Delete entry and replace with ``Paper and electronic storage media.'' Retrievability: Delete entry and replace with ``Records are retrieved by name and SMART Program identification number.'' Safeguards: Delete entry and replace with ``Access to records is permission- granted based on the role of the individual (need-to-know) and further restricted to individuals who require the data in the performance of official duties. Electronic records are maintained on servers in controlled areas accessible only to authorized personnel. Access to storage areas is restricted to personnel with a valid requirement and authorization to enter. Hardcopy records are kept in locked safes. Physical entry is restricted by the use of one or more of the following: Security guards, identification badges, cipher locks, electronic locks, combination locks, key card access and closed circuit TV. Technical controls consist of user identification, passwords, intrusion detection systems, encryption, External Certificate Authority, firewalls, Virtual Private Network (VPN), DoD Public Key Infrastructure certificates, and Common Access Cards (CACs). Administrative controls consist of periodic security audits, regular monitoring of users' security practices, methods to ensure only authorized personnel have access to Personally Identifiable Information (PII). Personnel who have access to SMART PII take annual Information Assurance and Privacy Act training, as required by the DoD.'' Retention and disposal: Delete entry and replace with ``Participant information will be deleted/destroyed 6 years and 3 months after completion of service commitment, or upon repayment of funds. Records of individuals not chosen for participation in the program will be deleted when 3 years old. DoD research and engineering facility data will be deleted/ destroyed upon termination of affiliation.'' System manager(s) and address: Delete entry and replace with ``Director, SMART Scholarship for Service Program, 4800 Mark Center Drive, Alexandria, VA 22350-3600.'' Notification procedure: Delete entry and replace with ``Individuals seeking to determine whether this system of records contains information about themselves may address their inquiries to the Director, SMART Scholarship for Service Program, 4800 Mark Center Drive, Alexandria, VA 22350-3600. Signed, written requests should contain the individual's full name and SMART Program identification number.'' Record access procedures: Delete entry and replace with ``Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff, Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-1155. Signed, written requests should contain the individual's full name and SMART Program identification number, and the name and number of this system of records notice. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).' If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).''' Contesting record procedures: Delete entry and replace with ``OSD rules for accessing records, contesting contents, and appealing initial agency determinations are published in the OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager.'' Record source categories: Delete entry and replace with ``Information is received from the individual and SMART Program support staff.'' * * * * * [[Page 72580]] DUSDA 14 System name: Science, Mathematics, and Research for Transformation (SMART) Information Management System. System location: Defense Technical Information Center (DTIC), Directorate of User Services, Marketing and Registration Division, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218. American Society of Engineering Education (ASEE), 1818 N Street NW., Washington, DC 20036-2476. Naval Postgraduate School (NPS), 1 University Circle, Bldg. 330, Monterey, CA 93943-5197. NCI Inc., 400 Camino Aguajito, 1st Floor, Monterey, CA 93940-3541. Categories of individuals covered by the system: Applicants and participants of the Science, Mathematics, and Research for Transformation (SMART) Scholarship for Service Program. Categories of records in the system: Information includes full name and any other names used, Social Security Number (SSN), home and school mailing addresses, home and cell phone numbers, school and alternate email addresses. Additional information collected may include SMART Program identification number, resumes and/or curricula vitae, publications, U.S. Citizenship, Selective Service registration status, birth date, employment status, state and country of birth, race/ethnicity, gender, security clearance status, veterans preference, academic status, assessment test scores, copies of transcripts, bank account numbers, bank routing numbers, Individualized Education Program (IEP) or special accommodations testing requirements, projected and actual graduation dates, and projected and actual award amounts. Authority for maintenance of the system: 5 U.S.C. 3304, Competitive service, examinations; 10 U.S.C. 2192a, Science, Mathematics, and Research for Transformation (SMART) Defense Education Program; 20 U.S.C. Chapter 17, National Defense Education Program; DoD Instruction 1400.25, Volume 410, DoD Civilian Personnel Management System: Training, Education, and Professional Development; and E.O. 9397 (SSN), as amended. Purpose(s): To enable SMART officials to select qualified applicants to be awarded SMART scholarships and monitor participant progress and status through the program. The system is also used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness, and conducting research. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the Department of Defense as a routine use pursuant to Sec. 552a(b)(3) as follows: To contractors working on a contract for DoD, when necessary to accomplish an agency function related to this system of records. Contractor's provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as applicable to DoD offices and employees. To academic institutions for the purpose of providing progress reports for applicants and participants. To consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government, typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records. Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Disclosure When Requesting Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DoD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. Disclosure of Requested Information Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised [[Page 72581]] information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper and electronic storage media. Retrievability: Records are retrieved by name and SMART Program identification number. Safeguards: Access to records is permission-granted based on the role of the individual (need-to-know) and further restricted to individuals who require the data in the performance of official duties. Electronic records are maintained on servers in controlled areas accessible only to authorized personnel. Access to storage areas is restricted to personnel with a valid requirement and authorization to enter. Hardcopy records are kept in locked safes. Physical entry is restricted by the use of one or more of the following: Security guards, identification badges, cipher locks, electronic locks, combination locks, key card access and closed circuit TV. Technical controls consist of user identification, passwords, intrusion detection systems, encryption, External Certificate Authority, firewalls, Virtual Private Network (VPN), DoD Public Key Infrastructure certificates, and Common Access Cards (CACs). Administrative controls consist of periodic security audits, regular monitoring of users' security practices, methods to ensure only authorized personnel have access to Personally Identifiable Information (PII). Personnel who have access to SMART PII take annual Information Assurance and Privacy Act training, as required by the DoD. Retention and disposal: Participant information will be deleted/destroyed 6 years and 3 months after completion of service commitment, or upon repayment of funds. Records of individuals not chosen for participation in the program will be deleted when 3 years old. DoD research and engineering facility data will be deleted/destroyed upon termination of affiliation. System manager(s) and address: Director, SMART Scholarship for Service Program, 4800 Mark Center Drive, Alexandria, VA 22350-3600. Notification procedure: Individuals seeking to determine whether this system of records contains information about themselves may address their inquiries to the Director, SMART Scholarship for Service Program, 4800 Mark Center Drive, Alexandria, VA 22350-3600. Signed, written requests should contain the individual's full name and SMART Program identification number. Record access procedures: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff, Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301- 1155. Signed, written requests should contain the individual's full name and SMART Program identification number, and the name and number of this system of records notice. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ``I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'' If executed within the United States, its territories, possessions, or commonwealths: ``I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'' Contesting record procedures: OSD rules for accessing records, contesting contents, and appealing initial agency determinations are published in the OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. Record source categories: Information is received from the individual and SMART Program support staff. Exemptions claimed for the system: None. [FR Doc. 2016-25411 Filed 10-19-16; 8:45 am] BILLING CODE 5001-06-P
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may be disclosed to appropriate unsworn declaration made in DEPARTMENT OF DEFENSE
agencies, entities, and persons when (1) accordance with 28 U.S.C. 1746, in the
The Component suspects or has following format: Office of the Secretary
confirmed that the security or If executed outside the United States: [Docket ID: DOD–2016–OS–0103]
confidentiality of the information in the ‘‘I declare (or certify, verify, or state)
system of records has been under penalty of perjury under the laws Privacy Act of 1974; System of
compromised; (2) the Component has of the United States of America that the Records
determined that as a result of the foregoing is true and correct. Executed AGENCY: Office of the Secretary of
suspected or confirmed compromise on (date). (Signature).’’
there is a risk of harm to economic or Defense, DoD.
property interests, identity theft or If executed within the United States, ACTION: Notice to alter a system of
fraud, or harm to the security or its territories, possessions, or records.
integrity of this system or other systems commonwealths: ‘‘I declare (or certify,
SUMMARY: Pursuant to the Privacy Act of
or programs (whether maintained by the verify, or state) under penalty of perjury
that the foregoing is true and correct. 1974, 5 U.S.C. 552a, and Office of
Component or another agency or entity) Management and Budget (OMB)
that rely upon the compromised Executed on (date). (Signature)’’.
Circular No. A–130, notice is hereby
information; and (3) the disclosure given that the Office of the Secretary of
made to such agencies, entities, and RECORD ACCESS PROCEDURES:
Defense proposes to alter a system of
persons is reasonably necessary to assist Individuals seeking access to records, DUSDA 14, entitled ‘‘Science,
in connection with the Components information about themselves contained Mathematics, and Research for
efforts to respond to the suspected or in this system should address written Transformation Information
confirmed compromise and prevent, inquiries to the Office of the Secretary Management System,’’ last published at
minimize, or remedy such harm. of Defense/Joint Staff Freedom of 74 FR 66959, December 17, 2009. This
POLICIES AND PRACTICES FOR STORING, Information Act Requester Service system of records exists to enable the
RETRIEVING, ACCESSING, RETAINING, AND Center, 1155 Defense Pentagon, Science, Mathematics, and Research for
DISPOSING OF RECORDS IN THE SYSTEM: Washington, DC 20301–1155. Transformation (SMART) program
Signed, written requests for officials to select qualified scholarship
STORAGE:
information should contain full name of applicants and monitor their progress
Paper records and electronic storage through the program.
media. the individual, current address, and the
name and number of this system of This update reflects considerable
RETRIEVABILITY: records notice. administrative changes that in sum
Files are retrievable by full name, warrant an alteration to the systems of
In addition, the requester must records notice. The categories of records
mailing address, and email address. provide a notarized statement or an were updated to delineate the
SAFEGUARDS: unsworn declaration made in information maintained in the records.
Files are stored in a controlled access accordance with 28 U.S.C. 1746, in the The purpose was revised to advise
area and locked during non-business following format: individuals that the data may be used
hours. Only authorized personnel have If executed outside the United States: for statistical analysis, reporting,
access to files. Access to electronic ‘‘I declare (or certify, verify, or state) research, and evaluation of the
records requires Common Access Card under penalty of perjury under the laws program’s effectiveness. Additionally,
(CAC), password, and Personal of the United States of America that the the applicable DoD Routine Uses have
Identification Number (PIN). foregoing is true and correct. Executed been incorporated in the notice to
on (date). (Signature).’’ provide clarity for the public. Lastly, the
RETENTION AND DISPOSAL: system name, system location,
All records are destroyed after If executed within the United States,
categories of individuals, authorities,
appropriate revision of mailing list or its territories, possessions, or storage, retrievability, safeguards,
after 3 months, whichever is sooner. commonwealths: ‘‘I declare (or certify, retention and disposal, system
verify, or state) under penalty of perjury manager(s) and address, notification
SYSTEM MANAGER(S) AND ADDRESS: that the foregoing is true and correct. procedures, record access procedures,
Director, DAU Visual Arts and Press Executed on (date). (Signature)’’. contesting record procedures, and
Department, Defense Acquisition record source categories have also been
University, Fort Belvoir, VA 22060– CONTESTING RECORD PROCEDURES:
updated to ensure the information is
5565. The OSD rules for accessing records, accurate and current.
NOTIFICATION PROCEDURE: for contesting contents, and appealing DATES: Comments will be accepted on or
Individuals seeking to determine initial agency determinations are before November 21, 2016. This
whether information about themselves published in OSD Administrative proposed action will be effective the
is contained in this system should Instruction 81; 32 CFR part 311; or may date following the end of the comment
address written inquiries to the Director, be obtained from the system manager. period unless comments are received
DAU Visual Arts and Press Department, which result in a contrary
RECORD SOURCE CATEGORIES: determination.
Defense Acquisition University,
mstockstill on DSK3G9T082PROD with NOTICES
Building 206, Fort Belvoir, VA 22060– Data is provided by the individual, ADDRESSES: You may submit comments,
5565. employer, or staff and faculty of DAU. identified by docket number and title,
Signed, written requests should by any of the following methods:
contain full name, current address, and EXEMPTIONS CLAIMED FOR THE SYSTEM: * Federal Rulemaking Portal: http://
telephone number (for possible quick www.regulations.gov. Follow the
response). None.
instructions for submitting comments.
In addition, the requester must [FR Doc. 2016–25428 Filed 10–19–16; 8:45 am] * Mail: Department of Defense, Office
provide a notarized statement or an BILLING CODE 5001–06–P of the Deputy Chief Management
VerDate Sep<11>2014 16:40 Oct 19, 2016 Jkt 241001 PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 E:\FR\FM\20OCN1.SGM 20OCN1](https://thefederalregister.org/doc/81_FR_72780/page/1.svg)
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information; and (3) the disclosure NOTIFICATION PROCEDURE: DEPARTMENT OF EDUCATION
made to such agencies, entities, and Individuals seeking to determine [Docket No.: ED–2016–ICCD–0113]
persons is reasonably necessary to assist
whether this system of records contains
in connection with the Components Agency Information Collection
information about themselves may
efforts to respond to the suspected or Activities; Comment Request; NCER–
address their inquiries to the Director,
confirmed compromise and prevent, NPSAS Grants—Financial Aid Nudges:
minimize, or remedy such harm. SMART Scholarship for Service
Program, 4800 Mark Center Drive, A National Experiment To Increase
POLICIES AND PRACTICES FOR STORING, Alexandria, VA 22350–3600. Retention of Financial Aid and College
RETRIEVING, ACCESSING, RETAINING, AND Persistence
DISPOSING OF RECORDS IN THE SYSTEM:
Signed, written requests should
contain the individual’s full name and AGENCY: National Center for Education
STORAGE: SMART Program identification number. Statistics (NCES), Department of
Paper and electronic storage media. Education (ED).
RECORD ACCESS PROCEDURES: ACTION: Notice.
RETRIEVABILITY:
Records are retrieved by name and Individuals seeking access to SUMMARY: In accordance with the
SMART Program identification number. information about themselves contained Paperwork Reduction Act of 1995 (44
in this system should address written U.S.C. chapter 3501 et seq.), ED is
SAFEGUARDS: inquiries to the Office of the Secretary proposing a new information collection.
Access to records is permission- of Defense/Joint Staff, Freedom of DATES: Interested persons are invited to
granted based on the role of the Information Act Requester Service submit comments on or before
individual (need-to-know) and further Center, 1155 Defense Pentagon, December 19, 2016.
restricted to individuals who require the Washington, DC 20301–1155. ADDRESSES: To access and review all the
data in the performance of official documents related to the information
Signed, written requests should
duties. Electronic records are collection listed in this notice, please
contain the individual’s full name and
maintained on servers in controlled use http://www.regulations.gov by
areas accessible only to authorized SMART Program identification number,
searching the Docket ID number ED–
personnel. Access to storage areas is and the name and number of this system
2016–ICCD–0113. Comments submitted
restricted to personnel with a valid of records notice.
in response to this notice should be
requirement and authorization to enter. In addition, the requester must submitted electronically through the
Hardcopy records are kept in locked provide a notarized statement or an Federal eRulemaking Portal at http://
safes. Physical entry is restricted by the unsworn declaration made in www.regulations.gov by selecting the
use of one or more of the following: accordance with 28 U.S.C. 1746, in the Docket ID number or via postal mail,
Security guards, identification badges, following format: commercial delivery, or hand delivery.
cipher locks, electronic locks, Please note that comments submitted by
If executed outside the United States:
combination locks, key card access and fax or email and those submitted after
‘‘I declare (or certify, verify, or state)
closed circuit TV. Technical controls the comment period will not be
under penalty of perjury under the laws
consist of user identification, accepted. Written requests for
passwords, intrusion detection systems, of the United States of America that the
information or comments submitted by
encryption, External Certificate foregoing is true and correct. Executed
postal mail or delivery should be
Authority, firewalls, Virtual Private on (date). (Signature).’’
addressed to the Director of the
Network (VPN), DoD Public Key If executed within the United States, Information Collection Clearance
Infrastructure certificates, and Common its territories, possessions, or Division, U.S. Department of Education,
Access Cards (CACs). Administrative commonwealths: ‘‘I declare (or certify, 400 Maryland Avenue SW., LBJ, Room
controls consist of periodic security verify, or state) under penalty of perjury 2E–349, Washington, DC 20202–4537.
audits, regular monitoring of users’ that the foregoing is true and correct. FOR FURTHER INFORMATION CONTACT: For
security practices, methods to ensure Executed on (date). (Signature).’’ specific questions related to collection
only authorized personnel have access activities, please contact NCES
to Personally Identifiable Information CONTESTING RECORD PROCEDURES: Information Collections at
(PII). Personnel who have access to NCES.Information.Collections@ed.gov.
SMART PII take annual Information OSD rules for accessing records,
contesting contents, and appealing SUPPLEMENTARY INFORMATION: The
Assurance and Privacy Act training, as
required by the DoD. initial agency determinations are Department of Education (ED), in
published in the OSD Administrative accordance with the Paperwork
RETENTION AND DISPOSAL: Instruction 81; 32 CFR part 311; or may Reduction Act of 1995 (PRA) (44 U.S.C.
Participant information will be be obtained from the system manager. 3506(c)(2)(A)), provides the general
deleted/destroyed 6 years and 3 months public and Federal agencies with an
after completion of service commitment, RECORD SOURCE CATEGORIES: opportunity to comment on proposed,
or upon repayment of funds. Records of revised, and continuing collections of
Information is received from the information. This helps the Department
individuals not chosen for participation
individual and SMART Program assess the impact of its information
in the program will be deleted when 3
support staff. collection requirements and minimize
mstockstill on DSK3G9T082PROD with NOTICES
years old. DoD research and engineering
facility data will be deleted/destroyed the public’s reporting burden. It also
EXEMPTIONS CLAIMED FOR THE SYSTEM:
upon termination of affiliation. helps the public understand the
None. Department’s information collection
SYSTEM MANAGER(S) AND ADDRESS: requirements and provide the requested
[FR Doc. 2016–25411 Filed 10–19–16; 8:45 am]
Director, SMART Scholarship for data in the desired format. ED is
BILLING CODE 5001–06–P
Service Program, 4800 Mark Center soliciting comments on the proposed
Drive, Alexandria, VA 22350–3600. information collection request (ICR) that
VerDate Sep<11>2014 16:40 Oct 19, 2016 Jkt 241001 PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 E:\FR\FM\20OCN1.SGM 20OCN1](https://thefederalregister.org/doc/81_FR_72780/page/5.svg)
Document Created: 2016-10-21 09:59:11
Document Modified: 2016-10-21 09:59:11
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice to alter a system of records. | |
| Dates | Comments will be accepted on or before November 21, 2016. This proposed action will be effective the date following the end of the comment period unless comments are received which result in a contrary determination. | |
| Contact | Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571) 372-0478. | |
| FR Citation | 81 FR 72577 |
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