81 FR 73135 - Privacy Act of 1974; as Amended; Notice To Amend an Existing System of Records
DEPARTMENT OF THE INTERIOR
Office of the Secretary Federal Register Volume 81, Issue 205 (October 24, 2016)
Office of the Secretary
Federal Register Volume 81, Issue 205 (October 24, 2016)
| Page Range | 73135-73138 | |
| FR Document | 2016-25649 |
[Federal Register Volume 81, Number 205 (Monday, October 24, 2016)] [Notices] [Pages 73135-73138] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-25649] ----------------------------------------------------------------------- DEPARTMENT OF THE INTERIOR Office of the Secretary [16XD4523WS DS64800000 DWSN00000.000000 DP64803] Privacy Act of 1974; as Amended; Notice To Amend an Existing System of Records AGENCY: Office of the Secretary, Interior. ACTION: Notice of amendment to an existing system of records. ----------------------------------------------------------------------- SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Interior is issuing a public notice of its intent to amend the Department of the Interior Privacy Act system of records, ``Safety Management Information System--Interior, DOI-60'', to add new routine uses, update existing routine uses, system manager, system location, categories of individuals covered by the system, categories of records in the system, authority for maintenance of the system, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access and contesting procedures, and records source categories. DATES: Comments must be received by November 23, 2016. This amended system will be effective November 23, 2016. ADDRESSES: Any person interested in commenting on this amendment may do so by: Submitting comments in writing to Teri Barnett, Departmental Privacy Officer, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 7456 MIB, Washington, DC 20240; hand-delivering comments to Teri Barnett, Departmental Privacy Officer, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 7456 MIB, Washington, DC 20240; or emailing comments to [email protected]. FOR FURTHER INFORMATION CONTACT: Safety Management Information System Program Manager, Office of Occupational Safety and Health, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 5559 MIB, Washington, DC 20240, or by telephone at (202) 208-5549. SUPPLEMENTARY INFORMATION: I. Background The Department of the Interior (DOI) Office of Occupational Safety and Health manages the ``Safety Management Information System-- Interior, DOI-60'' system of records. The purpose of this system is to document and monitor injuries or illnesses incurred by DOI employees, contractors, volunteers and visitors, in accordance with the Department of Labor Occupational Safety and Health Administration regulations and requirements. The Safety Management Information System (SMIS) was developed in response to the DOI Occupational Safety and Health Strategic Plan as a tool for DOI individuals who are injured or who file claims seeking benefits under the Federal Employees' Compensation Act (FECA), and enables oversight of the DOI Worker's Compensation Program. The FECA establishes the system for processing and adjudicated claims that Federal employees and other covered individuals file with the Department of Labor's Office of Worker's Compensation Program (OWCP), seeking monetary, medical and similar benefits for injuries or deaths sustained while in the performance of duty. SMIS maintains information on accidents, injuries, and illnesses that occur on DOI property, and workers' compensation claims; provides summary data of injury, illness and property loss information to DOI bureaus and offices for analytical purposes to improve accident prevention policies, procedure, regulations, standards, and operations; [[Page 73136]] and provides listings of individual cases to bureaus and offices to ensure that accidents are reported as appropriate. Some records in this system may be covered under government-wide system of records, DOL/ GOVT-1, Office of Workers' Compensation Programs, Federal Employees' Compensation Act File, published in the Federal Register on January 11, 2012 (77 FR 1738). DOI is publishing this amended notice to reflect updated information in the system manager, system location, categories of individuals covered by the system, categories of records in the system, authority for maintenance of the system, storage, retrievability, safeguards, retention and disposal, system manager and address, notification procedures, records access and contesting procedures, and records source categories. Additionally, DOI is modifying existing routine uses to reflect updates consistent with standard DOI routine uses, and adding new routine uses to permit sharing of information with: (1) The Executive Office of the President to respond to an inquiry by the individual to whom that record pertains; (2) the Office of Management and Budget (OMB) in relation to legislative affairs mandates by OMB Circular A-19; (2) the Department of the Treasury to recover debts owed to the United States; (3) the National Archives and Records Administration (NARA) to conduct records management inspections; (4) Federal, state, territorial, local, tribal, or foreign agencies when there is an indication of a violation of law; (5) appropriate government agencies and organizations to provide information in response to court orders or for discovery purposes related to litigation; (6) an expert, consultant, or contractor that performs services on DOI's behalf to carry out the purposes of the system; (7) another Federal agency to assist that agency in responding to an inquiry by the individual to whom that record pertains; (8) the Department of Labor, Office of Worker's Compensation Program, to provide injury or illness data to process and adjudicate claims for compensation; (9) the news media and the public, with approval by the Public Affairs Officer and Senior Agency Official for Privacy in consultation with Counsel; (10) to a beneficiary in the event of death following an accident or injury or to an agent in the case of an individual's disability; and (11) to appropriate government agencies or organizations for the purpose of protecting public health and preventing exposure or transmission of communicable or quarantinable disease. DOI last published a system of records notice for SMIS in the Federal Register on April 7, 1999 (64 FR 16991) and published an amended notice on February 13, 2008 (73 FR 8342). The amendments to the system will be effective as proposed at the end of the comment period (the comment period will end 30 days after the publication of this notice in the Federal Register), unless comments are received which would require a contrary determination. DOI will publish a revised notice if changes are made based upon a review of the comments received. II. Privacy Act The Privacy Act of 1974, as amended, embodies fair information practice principles in a statutory framework governing the means by which Federal agencies collect, maintain, use, and disseminate individuals' personal information. The Privacy Act applies to information about individuals that is maintained in a ``system of records.'' A ``system of records'' is a group of any records under the control of an agency for which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. The Privacy Act defines an individual as a U.S. citizen or lawful permanent resident. As a matter of policy, DOI extends administrative Privacy Act protections to all individuals. Individuals may request access to their own records that are maintained in a system of records in the possession or under the control of DOI by complying with DOI Privacy Act regulations, 43 CFR part 2, subpart K. The Privacy Act requires each agency to publish in the Federal Register a description denoting the type and character of each system of records that the agency maintains, the routine uses of each system to make agency record keeping practices transparent, to notify individuals regarding the uses of their records, and to assist individuals to more easily find such records within the agency. The amended ``Safety Management Information System (SMIS), DOI-60'' system of records is published in its entirety below. In accordance with 5 U.S.C. 552a(r), DOI has provided a report of this system of records to the Office of Management and Budget and to Congress. III. Public Disclosure Before including your address, phone number, email address, or other personal identifying information in your comment, you should be aware that your entire comment including your personal identifying information, may be made publicly available at any time. While you can ask us in your comment to withhold your personal identifying information from public review, we cannot guarantee that we will be able to do so. Dated: October 19, 2016. Teri Barnett, Departmental Privacy Officer. SYSTEM NAME: Safety Management Information System (SMIS), DOI-60. SYSTEM CLASSIFICATION: Unclassified. SYSTEM LOCATION: Records in this system are centrally managed at the Office of Occupational Safety and Health, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 5559 MIB, Washington, DC 20240. This system is physically located at the National Park Service, National Information Services Center, 12795 West Alameda Parkway, Lakewood, CO 80228. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by the system include DOI employees, contractors, vendors, volunteers, and visitors who have accidents, injuries or illnesses on DOI property, or who file claims seeking benefits under FECA by reason of injuries or illnesses sustained while in the performance of official duty. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records related to accidents, injuries and illnesses that occur on DOI property, to employees during the performance of their official duties, and the accompanying workers' compensation claim files. Records contain information such as name, Social Security number, date of birth, date of injury, date of death, injury code, gender, home address, personal or work email address, summary of accident, injury, or illness, and other information related to claims processing, reports of accidents or investigations, and remedial actions. Information about workplace accidents, workplace injuries or illness, and workers' compensation claims include occupation code, Office of Workers' Compensation Program (OWCP) case number, OWCP adjudication code, OWCP case status codes, OWCP medical costs, OWCP compensation costs, DOI employee salary information, a summary of the accident, injury or illness related to the worker's [[Page 73137]] compensation claim for analytical purposes, and a descriptive narrative about the cause of the accident, injury or illness, and worker's compensation claim information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Occupational Safety and Health Act of 1970, Section 19, 29 U.S.C. 668; Health Service Program, 5 U.S.C. 7901; 31 U.S.C. 3721; Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters, 29 CFR 1960; and Executive Order 12196, Occupational Safety and Health Programs for Federal Employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The primary purpose of this system is to record and maintain information on accidents, injuries and illnesses incurred by DOI employees, contractors, volunteers and visitors. SMIS maintains information on workplace injuries, workplace illness, and workers' compensation claims; provides summary data of injury, illness and property loss information for analytical purposes to improve accident prevention policies, procedure, regulations, standards, and operations; provides listings of individual cases to ensure that accidents are reported as appropriate; and assist OWCP in the adjudication of employee worker's compensation claims. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside DOI as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: (1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met: (i) The U.S. Department of Justice (DOJ); (ii) A court or an adjudicative or other administrative body; (iii) A party in litigation before a court or an adjudicative or other administrative body; or (iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee; (b) When: (i) One of the following is a party to the proceeding or has an interest in the proceeding: (A) DOI or any component of DOI; (B) Any other Federal agency appearing before the Office of Hearings and Appeals; (C) Any DOI employee acting in his or her official capacity; (D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee; (E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and (ii) DOI deems the disclosure to be: (A) Relevant and necessary to the proceeding; and (B) Compatible with the purpose for which the records were compiled. (2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office. (3) To the Executive Office of the President in response to an inquiry from that office made at the request of the subject of a record or a third party on that person's behalf, or for a purpose compatible for which the records are collected or maintained. (4) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled. (5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains. (6) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled. (7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. (8) To state, territorial and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. (9) To an expert, consultant, grantee, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI's behalf to carry out the purposes of the system. (10) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) DOI has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DOI or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with DOI's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19. (12) To the Department of the Treasury to recover debts owed to the United States. (13) To the news media and the public, with the approval of the Public Affairs Officer in consultation with counsel and the Senior Agency Official for Privacy, where there exists a legitimate public interest in the disclosure of the information, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. (14) To the Department of Labor to provide injury or illness data for processing and adjudicating claims under the Federal Employee's Compensation Act or workers compensation claims. (15) To another Federal agency to assist that agency in responding to an inquiry by the individual to whom that record pertains. (16) To a beneficiary in the event of death following an accident or injury or to an agent in the case of an individual's disability. (17) To appropriate Federal, State, tribal, or local, governmental agencies or organizations for the purpose of protecting the vital interests of persons, including to assist such agencies or organizations in preventing exposure to [[Page 73138]] or transmission of a communicable or quarantinable disease, to combat other significant public health threats, or identify any public health threat or risk. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records maintained in paper form are stored in file folders in file cabinets at secured DOI facilities. Electronic records are maintained in computer servers, computer hard drives, electronic databases, email, and electronic media such as removable drives, compact disc, magnetic disk, diskette, and computer tapes. RETRIEVABILITY: Information is retrieved by name and OWCP case number. SAFEGUARDS: The records contained in this system are safeguarded in accordance with 43 CFR 2.226 and other applicable security and privacy rules and policies. During normal hours of operation, paper records are maintained in locked file cabinets under the control of authorized personnel. Computerized records systems follow the National Institute of Standards and Technology privacy and security standards as developed to comply with the Privacy Act of 1974, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44 U.S.C. 3501-3521; Federal Information Security Modernization Act of 2014, 44 U.S.C. 3551-3558; and the Federal Information Processing Standards 199: Standards for Security Categorization of Federal Information and Information Systems. Computer servers on which electronic records are stored are located in secured DOI facilities with physical, technical and administrative levels of security to prevent unauthorized access to the DOI network and information assets. Security controls include encryption, firewalls, audit logs, and network system security monitoring. Electronic data is protected through user identification, passwords, database permissions and software controls. Access to records in the system is limited to authorized personnel who have a need to access the records in the performance of their official duties, and each user's access is restricted to only the functions and data necessary to perform that person's job responsibilities. System administrators and authorized users are trained and required to follow established internal security protocols and must complete all security, privacy, and records management training and sign the DOI Rules of Behavior. A privacy impact assessment was conducted for SMIS to ensure appropriate controls and safeguards are in place to protect the information within the system. RETENTION AND DISPOSAL: Records in this system are maintained under Departmental Records Schedule (DRS) 1.2A--Short-Term Human Resources, which has been approved by NARA (DAA-0048-2013-0001-0004). DRS-1.2A is a Department- wide records schedule that covers human resources or payroll files, including forms, reports, correspondence, and related medical and investigatory records concerning on-the-job injuries. The disposition for these records is temporary and the records are cut-off on termination of compensation or when the deadline for filing a claim has passed. Records are destroyed three years after cut-off. Records not covered by DRS-1.2A are maintained under DRS-1.1A, Short-Term Administration Records (DAA-0048-2013-0001-0001), and include investigative case files of fires, explosions, and accidents submitted for review and filing in other agencies or organizational elements, and reports and related papers concerning occurrences of such a minor nature that they are settled locally without referral to other organizational elements. The disposition for these records is temporary and the records are cut-off at the end of the fiscal year in which the records are created. Records are destroyed three years after cut-off. Records may be maintained under DRS-1.1B, Long-Term Administration Records (DAA-0048-2013-0001-0002), and include records related to motor vehicle accidents maintained by transportation offices that may be reported in SMIS. The disposition for these records is temporary and the records are cut-off at the end of the fiscal year in which files are closed. Records are destroyed seven years after cut-off. SMIS hardcopy data containing personal information must be disposed of in a manner that complies with the Privacy Act of 1974. Paper records are disposed of by shredding or pulping, and records contained on electronic media are degaussed or erased in accordance with the applicable records retention schedule, DOI 384 Departmental Manual 1 and NARA guidelines. SYSTEM MANAGER AND ADDRESS: SMIS Program Manager, Office of Occupational Safety and Health, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 5559, Washington, DC 20240. NOTIFICATION PROCEDURES: An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for notification must meet the requirements of 43 CFR 2.235. RECORDS ACCESS PROCEDURES: An individual who is requesting records about himself or herself should send a signed, written inquiry to the System Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked ``PRIVACY ACT REQUEST FOR ACCESS.'' A request for access must meet the requirements of 43 CFR 2.238. CONTESTING RECORDS PROCEDURES: An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.246. RECORD SOURCE CATEGORIES: Information is provided by an employee, contractor, volunteer, or visitor who have been injured while performing official duties or while on DOI property, supervisors of injured employees, DOI safety managers, family members of an injured party, personnel records from the DOI Federal Personnel Payroll System, and the Department of Labor during the course of processing workers' compensation claims. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2016-25649 Filed 10-21-16; 8:45 am] BILLING CODE 4334-63-P
![Federal Register / Vol. 81, No. 205 / Monday, October 24, 2016 / Notices 73135
forward a copy of your comments to the again invite comments as to: (a) DATES: Comments must be received by
Information Collection Clearance Whether the proposed collection of November 23, 2016. This amended
Officer, U.S. Geological Survey, 12201 information is necessary for the agency system will be effective November 23,
Sunrise Valley Drive, MS 807, Reston, to perform its duties, including whether 2016.
VA 20192 (mail); 703–648–7197 (fax); or the information is useful; (b) the ADDRESSES: Any person interested in
gs-info_collections@usgs.gov (email). accuracy of the agency’s estimate of the commenting on this amendment may do
Reference ‘‘Information Collection burden time to the proposed collection so by: Submitting comments in writing
1028–0059, Comprehensive Test Ban of information; (c) how to enhance the to Teri Barnett, Departmental Privacy
Treaty’’ in all correspondence. quality, usefulness, and clarity of the Officer, U.S. Department of the Interior,
FOR FURTHER INFORMATION CONTACT: Lori information to be collected; and (d) how 1849 C Street NW., Mail Stop 7456 MIB,
E. Apodaca, National Minerals to minimize the burden on the Washington, DC 20240; hand-delivering
Information Center, U.S. Geological respondents, including the use of comments to Teri Barnett, Departmental
Survey, 12201 Sunrise Valley Drive, automated collection techniques or Privacy Officer, U.S. Department of the
Mail Stop 989, Reston, VA 20192 (mail); other forms of information technology. Interior, 1849 C Street NW., Mail Stop
703–648–7724 (phone); or lapodaca@ Please note that the comments 7456 MIB, Washington, DC 20240; or
usgs.gov (email). You may also find submitted in response to this notice are emailing comments to Privacy@
information about this Information a matter of public record. Before ios.doi.gov.
Collection Request (ICR) at including your personal mailing
FOR FURTHER INFORMATION CONTACT:
www.reginfo.gov. address, phone number, email address,
Safety Management Information System
or other personally identifiable
SUPPLEMENTARY INFORMATION: Program Manager, Office of
information in your comment, you
Occupational Safety and Health, U.S.
I. Abstract should be aware that your entire
Department of the Interior, 1849 C Street
comment, including your personally NW., Mail Stop 5559 MIB, Washington,
The collection of this information is
identifiable information, may be made DC 20240, or by telephone at (202) 208–
required by the Comprehensive Test
publicly available at any time. While 5549.
Ban Treaty (CTBT), and will, upon
you can ask us in your comment to
request, provide the CTBT Technical SUPPLEMENTARY INFORMATION:
withhold your personally identifiable
Secretariat with geographic locations of
information from public view, we I. Background
sites where chemical explosions greater
cannot guarantee that it will be done. The Department of the Interior (DOI)
than 300 tons TNT-equivalent have
occurred. Michael J. Magyar, Office of Occupational Safety and
Associate Director, National Minerals Health manages the ‘‘Safety
II. Data Management Information System—
Information Center, U.S. Geological Survey.
OMB Control Number: 1028–0059. [FR Doc. 2016–25631 Filed 10–21–16; 8:45 am] Interior, DOI–60’’ system of records. The
Form Number: USGS Form 9–4040–A. BILLING CODE 4338–11–P
purpose of this system is to document
Title: Comprehensive Test Ban Treaty. and monitor injuries or illnesses
Type of Request: Extension without incurred by DOI employees, contractors,
change of a currently approved DEPARTMENT OF THE INTERIOR volunteers and visitors, in accordance
collection. with the Department of Labor
Affected Public: Business or Other- Office of the Secretary Occupational Safety and Health
For-Profit Institutions: U.S. nonfuel Administration regulations and
minerals producers. [16XD4523WS DS64800000 requirements. The Safety Management
DWSN00000.000000 DP64803] Information System (SMIS) was
Respondent Obligation: Participation
is voluntary. developed in response to the DOI
Privacy Act of 1974; as Amended;
Frequency of Collection: Annually. Occupational Safety and Health
Notice To Amend an Existing System
Estimated Number of Annual Strategic Plan as a tool for DOI
of Records
Responses: 2,500. individuals who are injured or who file
Estimated Time per Response: 15 AGENCY: Office of the Secretary, Interior. claims seeking benefits under the
minutes. ACTION: Notice of amendment to an Federal Employees’ Compensation Act
Annual Burden Hours: 625 hours. existing system of records. (FECA), and enables oversight of the
Estimated Reporting and DOI Worker’s Compensation Program.
Recordkeeping ‘‘Non-Hour Cost’’ SUMMARY: Pursuant to the provisions of The FECA establishes the system for
Burden: There are no ‘‘non-hour cost’’ the Privacy Act of 1974, as amended, processing and adjudicated claims that
burdens associated with this IC. the Department of the Interior is issuing Federal employees and other covered
Public Disclosure Statement: The PRA a public notice of its intent to amend the individuals file with the Department of
(44 U.S.C. 3501, et seq.) provides that an Department of the Interior Privacy Act Labor’s Office of Worker’s
agency may not conduct or sponsor a system of records, ‘‘Safety Management Compensation Program (OWCP),
collection of information unless it Information System—Interior, DOI–60’’, seeking monetary, medical and similar
displays a currently valid OMB control to add new routine uses, update existing benefits for injuries or deaths sustained
number and current expiration date. routine uses, system manager, system while in the performance of duty. SMIS
location, categories of individuals maintains information on accidents,
III. Request for Comments covered by the system, categories of injuries, and illnesses that occur on DOI
sradovich on DSK3GMQ082PROD with NOTICES
On May 4, 2016, a 60-day Federal records in the system, authority for property, and workers’ compensation
Register notice (81 FR 26826) was maintenance of the system, storage, claims; provides summary data of
published announcing this information safeguards, retention and disposal, injury, illness and property loss
collection. Public comments were system manager and address, information to DOI bureaus and offices
solicited for 60 days ending July 5, notification procedures, records access for analytical purposes to improve
2016. We did not receive any public and contesting procedures, and records accident prevention policies, procedure,
comments in response to that notice. We source categories. regulations, standards, and operations;
VerDate Sep<11>2014 17:42 Oct 21, 2016 Jkt 241001 PO 00000 Frm 00080 Fmt 4703 Sfmt 4703 E:\FR\FM\24OCN1.SGM 24OCN1](https://thefederalregister.org/doc/81_FR_73340/page/1.svg)
![73138 Federal Register / Vol. 81, No. 205 / Monday, October 24, 2016 / Notices
or transmission of a communicable or required to follow established internal SYSTEM MANAGER AND ADDRESS:
quarantinable disease, to combat other security protocols and must complete SMIS Program Manager, Office of
significant public health threats, or all security, privacy, and records Occupational Safety and Health, U.S.
identify any public health threat or risk. management training and sign the DOI Department of the Interior, 1849 C Street
Rules of Behavior. A privacy impact NW., Mail Stop 5559, Washington, DC
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
assessment was conducted for SMIS to 20240.
ensure appropriate controls and
None. NOTIFICATION PROCEDURES:
safeguards are in place to protect the
information within the system. An individual requesting notification
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
of the existence of records on himself or
DISPOSING OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: herself should send a signed, written
inquiry to the System Manager
STORAGE: Records in this system are maintained identified above. The request envelope
Records maintained in paper form are under Departmental Records Schedule and letter should both be clearly marked
stored in file folders in file cabinets at (DRS) 1.2A—Short-Term Human ‘‘PRIVACY ACT INQUIRY.’’ A request
secured DOI facilities. Electronic Resources, which has been approved by for notification must meet the
records are maintained in computer NARA (DAA–0048–2013–0001–0004). requirements of 43 CFR 2.235.
servers, computer hard drives, DRS–1.2A is a Department-wide records
RECORDS ACCESS PROCEDURES:
electronic databases, email, and schedule that covers human resources
electronic media such as removable or payroll files, including forms, reports, An individual who is requesting
drives, compact disc, magnetic disk, correspondence, and related medical records about himself or herself should
diskette, and computer tapes. and investigatory records concerning send a signed, written inquiry to the
on-the-job injuries. The disposition for System Manager identified above. The
RETRIEVABILITY: request should describe the records
these records is temporary and the
Information is retrieved by name and records are cut-off on termination of sought as specifically as possible. The
OWCP case number. compensation or when the deadline for request envelope and letter should both
filing a claim has passed. Records are be clearly marked ‘‘PRIVACY ACT
SAFEGUARDS:
destroyed three years after cut-off. REQUEST FOR ACCESS.’’ A request for
The records contained in this system access must meet the requirements of 43
are safeguarded in accordance with 43 Records not covered by DRS–1.2A are CFR 2.238.
CFR 2.226 and other applicable security maintained under DRS–1.1A, Short-
and privacy rules and policies. During Term Administration Records (DAA– CONTESTING RECORDS PROCEDURES:
normal hours of operation, paper 0048–2013–0001–0001), and include An individual requesting corrections
records are maintained in locked file investigative case files of fires, or the removal of material from his or
cabinets under the control of authorized explosions, and accidents submitted for her records should send a signed,
personnel. Computerized records review and filing in other agencies or written request to the System Manager
systems follow the National Institute of organizational elements, and reports identified above. A request for
Standards and Technology privacy and and related papers concerning corrections or removal must meet the
security standards as developed to occurrences of such a minor nature that requirements of 43 CFR 2.246.
comply with the Privacy Act of 1974, 5 they are settled locally without referral RECORD SOURCE CATEGORIES:
U.S.C. 552a; Paperwork Reduction Act to other organizational elements. The
of 1995, 44 U.S.C. 3501–3521; Federal Information is provided by an
disposition for these records is
Information Security Modernization Act employee, contractor, volunteer, or
temporary and the records are cut-off at
of 2014, 44 U.S.C. 3551–3558; and the visitor who have been injured while
the end of the fiscal year in which the
Federal Information Processing performing official duties or while on
records are created. Records are
Standards 199: Standards for Security DOI property, supervisors of injured
destroyed three years after cut-off.
Categorization of Federal Information employees, DOI safety managers, family
Records may be maintained under members of an injured party, personnel
and Information Systems. Computer
DRS–1.1B, Long-Term Administration records from the DOI Federal Personnel
servers on which electronic records are
Records (DAA–0048–2013–0001–0002), Payroll System, and the Department of
stored are located in secured DOI
and include records related to motor Labor during the course of processing
facilities with physical, technical and
vehicle accidents maintained by workers’ compensation claims.
administrative levels of security to
transportation offices that may be
prevent unauthorized access to the DOI EXEMPTIONS CLAIMED FOR THE SYSTEM:
reported in SMIS. The disposition for
network and information assets. None.
these records is temporary and the
Security controls include encryption,
records are cut-off at the end of the [FR Doc. 2016–25649 Filed 10–21–16; 8:45 am]
firewalls, audit logs, and network
system security monitoring. fiscal year in which files are closed. BILLING CODE 4334–63–P
Electronic data is protected through Records are destroyed seven years after
user identification, passwords, database cut-off. SMIS hardcopy data containing
personal information must be disposed DEPARTMENT OF THE INTERIOR
permissions and software controls.
Access to records in the system is of in a manner that complies with the
Privacy Act of 1974. Bureau of Land Management
limited to authorized personnel who
sradovich on DSK3GMQ082PROD with NOTICES
have a need to access the records in the Paper records are disposed of by [LLOR957000–L14400000–BJ0000–
performance of their official duties, and shredding or pulping, and records 17XL1109AF: HAG 17–0]
each user’s access is restricted to only contained on electronic media are
Filing of Plats of Survey: Oregon/
the functions and data necessary to degaussed or erased in accordance with
Washington
perform that person’s job the applicable records retention
responsibilities. System administrators schedule, DOI 384 Departmental AGENCY: Bureau of Land Management,
and authorized users are trained and Manual 1 and NARA guidelines. Interior.
VerDate Sep<11>2014 17:42 Oct 21, 2016 Jkt 241001 PO 00000 Frm 00083 Fmt 4703 Sfmt 4703 E:\FR\FM\24OCN1.SGM 24OCN1](https://thefederalregister.org/doc/81_FR_73340/page/4.svg)
Document Created: 2016-10-21 23:46:18
Document Modified: 2016-10-21 23:46:18
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of amendment to an existing system of records. | |
| Dates | Comments must be received by November 23, 2016. This amended system will be effective November 23, 2016. | |
| Contact | Safety Management Information System Program Manager, Office of Occupational Safety and Health, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 5559 MIB, Washington, DC 20240, or by telephone at (202) 208-5549. | |
| FR Citation | 81 FR 73135 |
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