81 FR 7327 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 28 (February 11, 2016)

The Office of the Secretary of Defense proposes to alter a system of records notice DA&M 01, entitled ``Civil Liberties Program Case Management System'' to receive, log and track the processing of allegations of civil liberties violations by the DoD, its civilian employees, members of the Military Services, DoD contractors, or others acting under the authority of the DoD and document the review, investigation, and redress provided. Records may also be used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness and conducting research.

[Federal Register Volume 81, Number 28 (Thursday, February 11, 2016)]
[Notices]
[Pages 7327-7328]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-02770]



[[Page 7327]]

-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0009]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records notice DA&M 01, entitled ``Civil Liberties Program 
Case Management System'' to receive, log and track the processing of 
allegations of civil liberties violations by the DoD, its civilian 
employees, members of the Military Services, DoD contractors, or others 
acting under the authority of the DoD and document the review, 
investigation, and redress provided. Records may also be used as a 
management tool for statistical analysis, tracking, reporting, 
evaluating program effectiveness and conducting research.

DATES: Comments will be accepted on or before March 14, 2016. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571)372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in the FOR FURTHER INFORMATION 
CONTACT or from the Defense Privacy and Civil Liberties Division Web 
site at http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on February 4, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 8, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DA&M 01

System name:
    Civil Liberties Program Case Management System (October 3, 2013, 78 
FR 61345)

Changes:
* * * * *

System identifier:
    Delete entry and replace with ``DCMO 02.''
* * * * *

System location:
    Delete entry and replace with ``Defense Privacy and Civil Liberties 
Office, Office of the Deputy Chief Management Officer, Department of 
Defense, 9010 Defense Pentagon, Washington, DC 20301-9010. Records are 
maintained by offices within the Office of the Secretary of Defense 
(OSD) and Joint Staff (JS). For a complete list of these offices 
contact the system manager.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Disclosure to the Office of Personnel Management Routine Use. A 
record from a system of records subject to the Privacy Act and 
maintained by a DoD Component may be disclosed to the Office of 
Personnel Management (OPM) concerning information on pay and leave, 
benefits, retirement deduction, and any other information necessary for 
the OPM to carry out its legally authorized government-wide personnel 
management functions and studies.
    Disclosure to the Department of Justice for Litigation Routine Use. 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use. A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use. A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found Online at: http://

[[Page 7328]]

dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''
* * * * *

Storage:
    Delete entry and replace with ``Data will be stored on paper and on 
electronic storage media.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief, Defense Privacy and Civil 
Liberties Division, Office of the Deputy Chief Management Officer, 
Department of Defense, 9010 Defense Pentagon, Washington, DC 20301-
9010.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this system should address 
written inquiries to the Chief, Defense Privacy and Civil Liberties 
Division, Office of the Deputy Chief Management Officer, Department of 
Defense, 9010 Defense Pentagon, Washington, DC 20301-9010.
    For verification purposes, the requestor should provide his/her 
full name, home or work address, home or work telephone number, email 
addresses, Military Service or DoD component involved, and case 
number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint Staff 
Freedom of Information Act Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include full names, home or work 
addresses, home or work telephone number, email address, Military 
Service or DoD component involved and case number, and the name and 
number of this system of records.''
* * * * *
[FR Doc. 2016-02770 Filed 2-10-16; 8:45 am]
 BILLING CODE 5001-06-P