81_FR_7355 81 FR 7327 - Privacy Act of 1974; System of Records

81 FR 7327 - Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE
Office of the Secretary

Federal Register Volume 81, Issue 28 (February 11, 2016)

Page Range7327-7328
FR Document2016-02770

The Office of the Secretary of Defense proposes to alter a system of records notice DA&M 01, entitled ``Civil Liberties Program Case Management System'' to receive, log and track the processing of allegations of civil liberties violations by the DoD, its civilian employees, members of the Military Services, DoD contractors, or others acting under the authority of the DoD and document the review, investigation, and redress provided. Records may also be used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness and conducting research.

Federal Register, Volume 81 Issue 28 (Thursday, February 11, 2016)
[Federal Register Volume 81, Number 28 (Thursday, February 11, 2016)]
[Notices]
[Pages 7327-7328]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-02770]



[[Page 7327]]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0009]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records notice DA&M 01, entitled ``Civil Liberties Program 
Case Management System'' to receive, log and track the processing of 
allegations of civil liberties violations by the DoD, its civilian 
employees, members of the Military Services, DoD contractors, or others 
acting under the authority of the DoD and document the review, 
investigation, and redress provided. Records may also be used as a 
management tool for statistical analysis, tracking, reporting, 
evaluating program effectiveness and conducting research.

DATES: Comments will be accepted on or before March 14, 2016. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571)372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in the FOR FURTHER INFORMATION 
CONTACT or from the Defense Privacy and Civil Liberties Division Web 
site at http://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on February 4, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 8, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DA&M 01

System name:
    Civil Liberties Program Case Management System (October 3, 2013, 78 
FR 61345)

Changes:
* * * * *

System identifier:
    Delete entry and replace with ``DCMO 02.''
* * * * *

System location:
    Delete entry and replace with ``Defense Privacy and Civil Liberties 
Office, Office of the Deputy Chief Management Officer, Department of 
Defense, 9010 Defense Pentagon, Washington, DC 20301-9010. Records are 
maintained by offices within the Office of the Secretary of Defense 
(OSD) and Joint Staff (JS). For a complete list of these offices 
contact the system manager.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Disclosure to the Office of Personnel Management Routine Use. A 
record from a system of records subject to the Privacy Act and 
maintained by a DoD Component may be disclosed to the Office of 
Personnel Management (OPM) concerning information on pay and leave, 
benefits, retirement deduction, and any other information necessary for 
the OPM to carry out its legally authorized government-wide personnel 
management functions and studies.
    Disclosure to the Department of Justice for Litigation Routine Use. 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use. A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use. A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found Online at: http://

[[Page 7328]]

dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''
* * * * *

Storage:
    Delete entry and replace with ``Data will be stored on paper and on 
electronic storage media.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief, Defense Privacy and Civil 
Liberties Division, Office of the Deputy Chief Management Officer, 
Department of Defense, 9010 Defense Pentagon, Washington, DC 20301-
9010.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this system should address 
written inquiries to the Chief, Defense Privacy and Civil Liberties 
Division, Office of the Deputy Chief Management Officer, Department of 
Defense, 9010 Defense Pentagon, Washington, DC 20301-9010.
    For verification purposes, the requestor should provide his/her 
full name, home or work address, home or work telephone number, email 
addresses, Military Service or DoD component involved, and case 
number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint Staff 
Freedom of Information Act Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include full names, home or work 
addresses, home or work telephone number, email address, Military 
Service or DoD component involved and case number, and the name and 
number of this system of records.''
* * * * *
[FR Doc. 2016-02770 Filed 2-10-16; 8:45 am]
 BILLING CODE 5001-06-P



                                                                              Federal Register / Vol. 81, No. 28 / Thursday, February 11, 2016 / Notices                                           7327

                                                  DEPARTMENT OF DEFENSE                                   SUPPLEMENTARY INFORMATION:     The Office                Disclosure to the Office of Personnel
                                                                                                          of the Secretary of Defense notices for               Management Routine Use. A record
                                                  Office of the Secretary                                 systems of records subject to the Privacy             from a system of records subject to the
                                                  [Docket ID: DOD–2016–OS–0009]                           Act of 1974 (5 U.S.C. 552a), as amended,              Privacy Act and maintained by a DoD
                                                                                                          have been published in the Federal                    Component may be disclosed to the
                                                  Privacy Act of 1974; System of                          Register and are available from the                   Office of Personnel Management (OPM)
                                                  Records                                                 address in the FOR FURTHER INFORMATION                concerning information on pay and
                                                                                                          CONTACT or from the Defense Privacy                   leave, benefits, retirement deduction,
                                                  AGENCY:  Office of the Secretary of                     and Civil Liberties Division Web site at              and any other information necessary for
                                                  Defense, DoD.                                           http://dpcld.defense.gov/.                            the OPM to carry out its legally
                                                  ACTION: Notice to alter a System of                       The proposed systems reports, as                    authorized government-wide personnel
                                                  Records.                                                required by 5 U.S.C. 552a(r) of the                   management functions and studies.
                                                                                                          Privacy Act, as amended, were
                                                  SUMMARY:    The Office of the Secretary of              submitted on February 4, 2016, to the                    Disclosure to the Department of
                                                  Defense proposes to alter a system of                   House Committee on Oversight and                      Justice for Litigation Routine Use. A
                                                  records notice DA&M 01, entitled ‘‘Civil                Government Reform, the Senate                         record from a system of records
                                                  Liberties Program Case Management                       Committee on Homeland Security and                    maintained by a DoD Component may
                                                  System’’ to receive, log and track the                  Governmental Affairs, and the Office of               be disclosed as a routine use to any
                                                  processing of allegations of civil                      Management and Budget (OMB)                           component of the Department of Justice
                                                  liberties violations by the DoD, its                    pursuant to paragraph 4c of Appendix I                for the purpose of representing the
                                                  civilian employees, members of the                      to OMB Circular No. A–130, ‘‘Federal                  Department of Defense, or any officer,
                                                  Military Services, DoD contractors, or                  Agency Responsibilities for Maintaining               employee or member of the Department
                                                  others acting under the authority of the                Records About Individuals,’’ dated                    in pending or potential litigation to
                                                  DoD and document the review,                            February 8, 1996 (February 20, 1996, 61               which the record is pertinent.
                                                  investigation, and redress provided.                    FR 6427).                                                Disclosure of Information to the
                                                  Records may also be used as a
                                                  management tool for statistical analysis,                 Dated: February 8, 2016.                            National Archives and Records
                                                  tracking, reporting, evaluating program                 Aaron Siegel,                                         Administration Routine Use. A record
                                                  effectiveness and conducting research.                  Alternate OSD Federal Register Liaison                from a system of records maintained by
                                                                                                          Officer, Department of Defense.                       a DoD Component may be disclosed as
                                                  DATES: Comments will be accepted on or
                                                                                                                                                                a routine use to the National Archives
                                                  before March 14, 2016. This proposed                    DA&M 01                                               and Records Administration for the
                                                  action will be effective on the date
                                                                                                          SYSTEM NAME:                                          purpose of records management
                                                  following the end of the comment
                                                                                                            Civil Liberties Program Case                        inspections conducted under authority
                                                  period unless comments are received
                                                  which result in a contrary                              Management System (October 3, 2013,                   of 44 U.S.C. 2904 and 2906.
                                                  determination.                                          78 FR 61345)                                             Data Breach Remediation Purposes
                                                  ADDRESSES:   You may submit comments,                   CHANGES:
                                                                                                                                                                Routine Use. A record from a system of
                                                  identified by docket number and title,                                                                        records maintained by a Component
                                                                                                          *      *      *      *       *                        may be disclosed to appropriate
                                                  by any of the following methods:
                                                    * Federal Rulemaking Portal: http://                  SYSTEM IDENTIFIER:                                    agencies, entities, and persons when (1)
                                                  www.regulations.gov.                                      Delete entry and replace with ‘‘DCMO                The Component suspects or has
                                                    Follow the instructions for submitting                02.’’                                                 confirmed that the security or
                                                  comments.                                               *     *    *    *     *                               confidentiality of the information in the
                                                    * Mail: Department of Defense, Office                                                                       system of records has been
                                                                                                          SYSTEM LOCATION:                                      compromised; (2) the Component has
                                                  of the Deputy Chief Management
                                                  Officer, Directorate of Oversight and                      Delete entry and replace with                      determined that as a result of the
                                                  Compliance, Regulatory and Audit                        ‘‘Defense Privacy and Civil Liberties                 suspected or confirmed compromise
                                                  Matters Office, 9010 Defense Pentagon,                  Office, Office of the Deputy Chief                    there is a risk of harm to economic or
                                                  Washington, DC 20301–9010.                              Management Officer, Department of                     property interests, identity theft or
                                                    Instructions: All submissions received                Defense, 9010 Defense Pentagon,                       fraud, or harm to the security or
                                                  must include the agency name and                        Washington, DC 20301–9010. Records                    integrity of this system or other systems
                                                  docket number for this Federal Register                 are maintained by offices within the                  or programs (whether maintained by the
                                                  document. The general policy for                        Office of the Secretary of Defense (OSD)              Component or another agency or entity)
                                                  comments and other submissions from                     and Joint Staff (JS). For a complete list             that rely upon the compromised
                                                  members of the public is to make these                  of these offices contact the system                   information; and (3) the disclosure
                                                  submissions available for public                        manager.’’                                            made to such agencies, entities, and
                                                  viewing on the Internet at http://                      *     *     *     *     *                             persons is reasonably necessary to assist
                                                  www.regulations.gov as they are                                                                               in connection with the Components
                                                                                                          ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  received without change, including any                  SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                                                                                efforts to respond to the suspected or
                                                  personal identifiers or contact                         THE PURPOSES OF SUCH USES:                            confirmed compromise and prevent,
                                                  information.                                                                                                  minimize, or remedy such harm.
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                                                                                                            Delete entry and replace with ‘‘In
                                                  FOR FURTHER INFORMATION CONTACT:   Ms.                  addition to those disclosures generally                  The DoD Blanket Routine Uses set
                                                  Cindy Allard, Chief, OSD/JS Privacy                     permitted under 5 U.S.C. 552a(b) of the               forth at the beginning of the Office of
                                                  Office, Freedom of Information                          Privacy Act of 1974, as amended, the                  the Secretary of Defense (OSD)
                                                  Directorate, Washington Headquarters                    records contained herein may                          compilation of systems of records
                                                  Service, 1155 Defense Pentagon,                         specifically be disclosed outside the                 notices may apply to this system. The
                                                  Washington, DC 20301–1155, or by                        DoD as a routine use pursuant to 5                    complete list of DoD Blanket Routine
                                                  phone at (571)372–0461.                                 U.S.C. 552a(b)(3) as follows:                         Uses can be found Online at: http://


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                                                  7328                        Federal Register / Vol. 81, No. 28 / Thursday, February 11, 2016 / Notices

                                                  dpcld.defense.gov/Privacy/SORNs                         ACTION:   Notice.                                     respondents, including through the use
                                                  Index/BlanketRoutineUses.aspx.’’                                                                              of information technology. Please note
                                                                                                          SUMMARY:    In accordance with the                    that written comments received in
                                                  *    *    *     *    *
                                                                                                          Paperwork Reduction Act of 1995 (44                   response to this notice will be
                                                  STORAGE:                                                U.S.C. chapter 3501 et seq.), ED is                   considered public records.
                                                    Delete entry and replace with ‘‘Data                  proposing an extension of an existing
                                                                                                          information collection.                                  Title of Collection: Fiscal Operations
                                                  will be stored on paper and on                                                                                Report for 2014–2015 and Application
                                                  electronic storage media.’’                             DATES: Interested persons are invited to
                                                                                                                                                                to Participate 2016–2017 (FISAP) and
                                                  *     *     *    *    *                                 submit comments on or before April 11,
                                                                                                                                                                Reallocation Form.
                                                                                                          2016.
                                                  SYSTEM MANAGER(S) AND ADDRESS:                          ADDRESSES: To access and review all the
                                                                                                                                                                   OMB Control Number: 1845–0030.
                                                    Delete entry and replace with ‘‘Chief,                documents related to the information                     Type of Review: An extension of an
                                                  Defense Privacy and Civil Liberties                     collection listed in this notice, please              existing information collection.
                                                  Division, Office of the Deputy Chief                    use http://www.regulations.gov by                        Respondents/Affected Public: State,
                                                  Management Officer, Department of                       searching the Docket ID number ED–                    Local, and Tribal Governments; Private
                                                  Defense, 9010 Defense Pentagon,                         2016–ICCD–0016. Comments submitted                    Sector.
                                                  Washington, DC 20301–9010.’’                            in response to this notice should be                     Total Estimated Number of Annual
                                                  NOTIFICATION PROCEDURES:
                                                                                                          submitted electronically through the                  Responses: 4,223.
                                                                                                          Federal eRulemaking Portal at http://
                                                     Delete entry and replace with                                                                                 Total Estimated Number of Annual
                                                                                                          www.regulations.gov by selecting the
                                                  ‘‘Individuals seeking to determine if                                                                         Burden Hours: 86,022.
                                                                                                          Docket ID number or via postal mail,
                                                  information about themselves is                         commercial delivery, or hand delivery.                   Abstract: The data submitted
                                                  contained in this system should address                 Please note that comments submitted by                electronically in the Fiscal Operations
                                                  written inquiries to the Chief, Defense                 fax or email and those submitted after                Report and Application to Participate
                                                  Privacy and Civil Liberties Division,                   the comment period will not be                        (FISAP) through FISAP on the Web is
                                                  Office of the Deputy Chief Management                   accepted. Written requests for                        used by the Department of Education to
                                                  Officer, Department of Defense, 9010                    information or comments submitted by                  determine the institution’s funding need
                                                  Defense Pentagon, Washington, DC                        postal mail or delivery should be                     for the award year and monitor program
                                                  20301–9010.                                             addressed to the Director of the                      effectiveness and accountability of fund
                                                     For verification purposes, the                                                                             expenditures. The Reallocation form is
                                                                                                          Information Collection Clearance
                                                  requestor should provide his/her full                                                                         part of FISAP on the Web. The Higher
                                                                                                          Division, U.S. Department of Education,
                                                  name, home or work address, home or                                                                           Education Amendments (HEA) requires
                                                                                                          400 Maryland Avenue SW., LBJ, Room
                                                  work telephone number, email                                                                                  that if an institution anticipates not
                                                                                                          2E–103, Washington, DC 20202–4537.
                                                  addresses, Military Service or DoD                                                                            using all of its allocated funds for the
                                                                                                          FOR FURTHER INFORMATION CONTACT: For
                                                  component involved, and case number.’’                                                                        Perkins, Federal Work Study (FWS), and
                                                                                                          specific questions related to collection
                                                  RECORD ACCESS PROCEDURES:                               activities, please contact Beth                       Federal Supplemental Education
                                                                                                          Grebeldinger, 202–377–4018.                           Opportunity Grant (FSEOG) programs
                                                     Delete entry and replace with
                                                                                                                                                                by the end of an award year, it must
                                                  ‘‘Individuals seeking access to                         SUPPLEMENTARY INFORMATION: The
                                                                                                                                                                specify the anticipated remaining
                                                  information about themselves contained                  Department of Education (ED), in
                                                                                                                                                                unused amount to the Secretary. In
                                                  in this system should address written                   accordance with the Paperwork
                                                                                                                                                                addition to renewing the expiration
                                                  inquiries to the Office of the Secretary                Reduction Act of 1995 (PRA) (44 U.S.C.
                                                                                                                                                                date, references to dates and award
                                                  of Defense/Joint Staff Freedom of                       3506(c)(2)(A)), provides the general
                                                                                                                                                                years dates have been updated on the
                                                  Information Act Requester Service                       public and Federal agencies with an
                                                                                                                                                                forms and in the instructions for both
                                                  Center, 1155 Defense Pentagon,                          opportunity to comment on proposed,
                                                                                                                                                                documents. The FISAP form has been
                                                  Washington, DC 20301–1155.                              revised, and continuing collections of
                                                     Signed, written requests should                                                                            revised: (1) To use technology to gather
                                                                                                          information. This helps the Department
                                                  include full names, home or work                                                                              existing data electronically from other
                                                                                                          assess the impact of its information
                                                  addresses, home or work telephone                                                                             sources requiring less data entry
                                                                                                          collection requirements and minimize
                                                  number, email address, Military Service                                                                       concerning Additional Institutions in
                                                                                                          the public’s reporting burden. It also
                                                  or DoD component involved and case                                                                            Part I; (2) per discussions with OMB
                                                                                                          helps the public understand the
                                                  number, and the name and number of                                                                            staff on 11/26/12 with concurrence on
                                                                                                          Department’s information collection
                                                  this system of records.’’                                                                                     11/30/12 to allow applicable aggregate
                                                                                                          requirements and provide the requested
                                                                                                                                                                level data entry concerning graduate
                                                  *     *     *    *     *                                data in the desired format. ED is
                                                                                                                                                                and professional students for schools
                                                  [FR Doc. 2016–02770 Filed 2–10–16; 8:45 am]             soliciting comments on the proposed
                                                                                                                                                                with non-traditional academic
                                                  BILLING CODE 5001–06–P                                  information collection request (ICR) that
                                                                                                                                                                calendars; and (3) per OMB staff request
                                                                                                          is described below. The Department of
                                                                                                                                                                and discussions on 8/21/12 with
                                                                                                          Education is especially interested in
                                                                                                                                                                concurrence on 8/24/12, to expand the
                                                  DEPARTMENT OF EDUCATION                                 public comment addressing the
                                                                                                                                                                income grid in the Part VI summary to
                                                                                                          following issues: (1) Is this collection
                                                  [Docket No.: ED–2016–ICCD–0016]                                                                               collect a more concise breakdown of
                                                                                                          necessary to the proper functions of the
                                                                                                                                                                student data at the aggregate level.
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                                                  Agency Information Collection                           Department; (2) will this information be
                                                                                                          processed and used in a timely manner;                  Dated: February 8, 2016.
                                                  Activities; Comment Request; Fiscal
                                                                                                          (3) is the estimate of burden accurate;               Kate Mullan,
                                                  Operations Report for 2014–2015 and
                                                  Application To Participate 2016–2017                    (4) how might the Department enhance                  Acting Director, Information Collection
                                                                                                          the quality, utility, and clarity of the              Clearance Division, Office of the Chief Privacy
                                                  (FISAP) and Reallocation Form                                                                                 Officer, Office of Management.
                                                                                                          information to be collected; and (5) how
                                                  AGENCY:Federal Student Aid (FSA),                       might the Department minimize the                     [FR Doc. 2016–02811 Filed 2–10–16; 8:45 am]
                                                  Department of Education (ED).                           burden of this collection on the                      BILLING CODE 4000–01–P




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Document Created: 2016-02-11 00:03:39
Document Modified: 2016-02-11 00:03:39
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice to alter a System of Records.
DatesComments will be accepted on or before March 14, 2016. This proposed action will be effective on the date following the end of the comment period unless comments are received which result in a contrary determination.
ContactMs. Cindy Allard, Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone at (571)372-0461.
FR Citation81 FR 7327 

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