81_FR_76767 81 FR 76554 - Privacy Act of 1974; Amended System of Records

81 FR 76554 - Privacy Act of 1974; Amended System of Records

DEPARTMENT OF COMMERCE

Federal Register Volume 81, Issue 213 (November 3, 2016)

Page Range76554-76557
FR Document2016-26517

In accordance with the Privacy Act of 1974, as amended, Title 5 United States Code (U.S.C.) 552a(e)(4) and (11); and Office of Management and Budget (OMB) Circular A-130, Appendix I, ``Federal Agency Responsibilities for Maintaining Records About Individuals,'' the Department of Commerce (Department) is issuing notice of intent to amend the system of records under COMMERCE/CENSUS-8, Statistical Administrative Records System, to update information concerning the location of the system of records, the categories of individuals and categories of records covered by the system, the policies and practices for retention, disposal, and safeguarding the system of records, the storage, the system manager and address, the notification procedures, the records source categories; and other minor administrative updates. Accordingly, the COMMERCE/CENSUS-8, Statistical Administrative Records System notice published in the Federal Register on October 27, 2010 (66 FR 3202), is amended as below. We invite public comment on the system amendment announced in this publication.

Federal Register, Volume 81 Issue 213 (Thursday, November 3, 2016)
[Federal Register Volume 81, Number 213 (Thursday, November 3, 2016)]
[Notices]
[Pages 76554-76557]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-26517]


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DEPARTMENT OF COMMERCE

[Docket No. 160323279-6279-01]


Privacy Act of 1974; Amended System of Records

AGENCY: U.S. Census Bureau, U.S. Department of Commerce.

ACTION: Notice of Amendment, Privacy Act System of Records; COMMERCE/
CENSUS-8, Statistical Administrative Records System.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended, Title 
5 United States Code (U.S.C.) 552a(e)(4) and (11); and Office of 
Management and Budget (OMB) Circular A-130, Appendix I, ``Federal 
Agency Responsibilities for Maintaining Records About Individuals,'' 
the Department of Commerce (Department) is issuing notice of intent to 
amend the system of records under COMMERCE/CENSUS-8, Statistical 
Administrative Records System, to update information concerning the 
location of the system of records, the categories of individuals and 
categories of records covered by the system, the policies and practices 
for retention, disposal, and safeguarding the system of records, the 
storage, the system manager and address, the notification procedures, 
the records source categories; and other minor administrative updates. 
Accordingly, the COMMERCE/CENSUS-8, Statistical Administrative Records 
System notice published in the Federal Register on October 27, 2010 (66 
FR 3202), is amended as below. We invite public comment on the system 
amendment announced in this publication.

DATES: To be considered, written comments must be submitted on or 
before December 5, 2016. Unless comments are received, the amended 
system of records will become effective as proposed on December 13, 
2016. If comments are received, the Department will publish a 
subsequent notice in the Federal Register within 10 days after the 
comment period closes, stating that the current system of records will 
remain in effect until publication of a final action in the Federal 
Register.

[[Page 76555]]


ADDRESSES: Please address comments to: Chief, Privacy Compliance 
Branch, Policy Coordination Office, Room HQ--8H021, U.S. Census Bureau, 
Washington, DC 20233-3700.

FOR FURTHER INFORMATION CONTACT: Chief, Privacy Compliance Branch, 
Policy Coordination Office, Room HQ--8H021, U.S. Census Bureau, 
Washington, DC 20233-3700.

SUPPLEMENTARY INFORMATION: This update makes eight program-related 
changes. The first of eight proposed changes revises the location of 
the system to account for records maintained by the Federal Risk and 
Authorization Management Program (FEDRAMP)-approved cloud service 
provider. The second of eight proposed changes to program-related 
provisions updates the categories of individuals to include individuals 
from territories of the United States. The third proposed change 
updates the categories of records and clarifies the three types of 
record components maintained in the system. The fourth change updates 
the system manager and address to reflect the Census Bureau's 
reorganization. The fifth change updates the notification procedure to 
reflect that records maintained for statistical purposes are exempt 
from notification. The sixth change updates the policies and practices 
for the retention, disposal, and safeguarding the records in the 
system. The seventh change updates the storage element in the system of 
records notice (SORN) to address the storage of paper copies, magnetic 
media, and to include storage by a cloud service provider. The eighth 
change updates the source of the records to more accurately reflect the 
entities from which the information may be obtained. Additionally, the 
amendment provides other minor administrative updates. The entire 
resulting system of records notice, as amended, appears below.
COMMERCE/CENSUS-8

System Name:
    Statistical Administrative Records System.

Security Classification:
    None.

System Location:
    Bowie Computer Center, Bureau of the Census, 17101 Melford Blvd., 
Bowie, Maryland 20715; and at a FEDRAMP-approved cloud services 
facility.

Categories of Individuals Covered by the System:
    This system covers the population of the United States and 
territories. In order to approximate coverage of the population in 
support of its statistical programs, the Census Bureau will acquire 
administrative record files from agencies such as the Departments of 
Agriculture, Education, Health and Human Services, Homeland Security, 
Housing and Urban Development, Labor, Treasury, Veterans Affairs, the 
Office of Personnel Management, the Social Security Administration, the 
Selective Service System, and the U.S. Postal Service. Comparable data 
may also be sought from state agencies and commercial sources and Web 
sites.

Categories of Records in the System:
    Records in this system of records are organized into three 
components:
     The first category contains records with personal 
identifiers (names and Social Security Numbers (SSNs)), with access 
restricted to a limited number of sworn Census Bureau staff. These 
records are only used for a brief period of time while the personal 
identifiers are replaced with unique non-identifying codes. In a 
controlled Information Technology (IT) environment, the identifying 
information (SSN) contained in source files is removed and replaced 
with unique non-identifying codes. The Census Bureau does not collect 
SSNs in Title 13 surveys or censuses. Title 13, Section 6, authorizes 
the Census Bureau to acquire information from other federal departments 
and agencies and for the acquisition of reports of other governmental 
or private sources. Data acquired by the Census Bureau to meet this 
directive may include direct identifiers such as name, address, date of 
birth, driver's license number, and SSN. The direct identifiers are 
used to identify duplicate lists and link across multiple sources.
     The Census Bureau has developed software to standardize 
and validate incoming person records to assign a unique Census Bureau 
linkage identifier. This identifier, called the Protected 
Identification Key (PIK), is retained on files so that SSNs can be 
removed. This process occurs through the Person Identification 
Validation System (PVS). The PVS software processes direct identifiers 
from input files. Census Bureau staff use the person linkage keys to 
merge files when conducting approved research and operations 
activities. The software is also used to facilitate record linkage for 
Census Bureau research partners within the Federal Statistical System. 
Through legal agreements, linkage keys may be created by the Census 
Bureau for other Federal Statistical Agencies to produce statistics. 
The PVS system does not append additional identifying information, only 
a unique identifier to facilitate record linkage.
     The second category contains records that are maintained 
on unique data sets that are extracted or combined on an as-needed 
basis in approved projects. Records are extracted or combined as needed 
using the unique non-identifying codes, not by name or SSN, to prepare 
numerous statistical products. These records may contain information 
such as: Demographic information--date of birth, sex, race, ethnicity, 
household and family characteristics, education, marital status, tribal 
affiliation, and veteran's status, etc.; Geographical information--
address and geographic codes, etc.; Mortality information--cause of 
death and hospitalization information; Health information--type of 
provider, services provided, cost of services, and quality indicators, 
etc.; Economic information--housing characteristics, income, 
occupation, employment and unemployment information, health insurance 
coverage, Federal and State program participation, assets, and wealth.
     The third category contains two types of records that use 
name data for specific research activities. The Census Bureau has 
policies and procedures to review and control name data from 
administrative records providers and third party sources. This category 
refers to name data used to plan contact operations for surveys and 
censuses and for research on names. The first type of records includes 
Respondent contact information--name (or username), address, telephone 
number (both landline and cell phone number), and email address or 
equivalent. The second type of records includes name data used to set 
Demographic Characteristics Flags--names are compared to lookup tables 
and used in models to assign sex and ethnicity. Records in this 
category are maintained on unique data sets that are extracted or 
combined on an as-needed basis using the unique non-identifying codes 
that replaced the SSNs, but with some name information retained.

Authorities for Maintenance of the System:
    Title 13 U.S.C. 6.

Purpose(s):
    This system of records supports the Census Bureau's core mission of 
producing economic and demographic statistics. To accomplish this 
mission the Census Bureau is directed to acquire information from 
public and private sources to ensure the efficient and economical 
conduct of its censuses and

[[Page 76556]]

surveys by using that information instead of conducting direct 
inquiries. To provide the information on which the American public, 
businesses, policymakers, and analysts rely, the Statistical 
Administrative Records System efficiently re-uses data from external 
sources, thereby eliminating the need to collect information again. 
Therefore, the purpose of this system is to centralize and control the 
use of personally identifiable information by providing a secure 
repository that supports statistical operations. The system removes 
SSNs contained in source files and replaces them with unique non-
identifying codes called Protected Identification Keys (PIKs) prior to 
use by other Census Bureau operating units. Census Bureau staff use the 
PIK to merge files to conduct approved research projects. Through legal 
agreements documenting permitted uses of the external data, linked 
files may be created to produce statistics. By combining survey and 
census data with administrative record data from other agencies, and 
data procured from commercial sources, the Census Bureau will improve 
the quality and usefulness of its statistics and reduce the respondent 
burden associated with direct data collection efforts. The system will 
also be used to plan, evaluate, and enhance survey and census 
operations; improve questionnaire design and selected survey data 
products; and produce research and statistical products such as 
estimates of the demographic, social, and economic characteristics of 
the population.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    None. The Statistical Administrative Records System will be used 
only for statistical purposes. No disclosures which permit the 
identification of individual respondents, and no determinations 
affecting individual respondents will be made.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records will be stored in a secure computerized system and on 
magnetic media; output data will be electronic. Magnetic media will be 
stored in a secure area within a locked drawer or cabinet. Source data 
sets containing personal identifiers will be maintained in a secure 
restricted-access IT environment. Records may also be stored by or at a 
secure FEDRAMP-approved cloud service provider or facility.

Retrievability:
    Staff producing statistical products will have access only to data 
sets from which SSNs have been deleted and replaced by unique non-
identifying codes internal to the Census Bureau. Only a limited number 
of sworn Census Bureau staff, who work within a secure restricted-
access environment, will be permitted to retrieve records containing 
direct identifiers (such as name or SSN).

Safeguards:
    The Census Bureau is committed to respecting respondent privacy and 
protecting confidentiality. Through the Data Stewardship Program, we 
have implemented management, operational, and technical controls and 
practices to ensure high-level data protection to respondents of our 
censuses and surveys.
     An unauthorized browsing policy protects respondent 
information from casual or inappropriate use by any person with access 
to Title 13 protected data.
     All Census Bureau employees, persons with special sworn 
status, as well as employees of FEDRAMP-approved cloud services who may 
have incidental access to Title 13 protected data, are subject to the 
restrictions, penalties, and prohibitions of 13 U.S.C. 9 and 214 as 
modified by Title 18 U.S.C. 3551, et. seq.; the Privacy Act of 1974 (5 
U.S.C. 552a(b)(4); 18 U.S.C. 1905; 26 U.S.C. 7213, 7213A, and 7431; and 
42 U.S.C. 1306.
     All Census Bureau employees and persons with special sworn 
status will be regularly advised of regulations issued pursuant to 
Title 13 governing the confidentiality of the data, and will be 
required to complete an annual Data Stewardship Awareness training and 
those who have access to Federal Tax Information data will be regularly 
advised of regulations issued pursuant to Title 26 governing the 
confidentiality of the data, and will be required to complete an annual 
Title 26 awareness program. The restricted-access IT environment has 
been established to limit the number of Census Bureau staff with direct 
access to the personal identifiers in this system to protect the 
confidentiality of the data and to prevent unauthorized use or access. 
These safeguards provide a level and scope of security that meet the 
level and scope of security established by OMB Circular No. A-130, 
Appendix III, Security of Federal Automated Information Resources.
     All Census Bureau and FEDRAMP-approved computer systems 
that maintain sensitive information are in compliance with the Federal 
Information Security Management Act, which includes auditing and 
controls over access to restricted data.
     The use of unsecured telecommunications to transmit 
individually identifiable information is prohibited.
     Paper copies that contain sensitive information are stored 
in secure facilities in a locked drawer or file cabinet behind a closed 
door.
     Each requested use of the data covered in this SORN will 
be reviewed by an in-house Project Review Board to ensure that data 
relating to the project will be used only for authorized purposes. All 
uses of the data are solely for statistical purposes, which by 
definition means that uses will not directly affect benefits or 
enforcement actions for any individual. Only when the Project Review 
Board has approved a project, will access to information from one or 
more of the source data sets occur. Data from external sources in 
approved projects will not be made publicly available.
     Any publications based on the Statistical Administrative 
Records System will be cleared for release under the direction of the 
Census Bureau's Disclosure Review Board, which will confirm that all 
the required disclosure protection procedures have been implemented. No 
information will be released that identifies any individual.

Retention and Disposal:
    Records are to be retained in accordance with General Records 
Schedule GRS 4.3, and the Census Bureau's records control schedule DAA-
0029-2014-0005, Records of the Center for Administrative Records 
Research and Applications, which are approved by the National Archives 
and Records Administration (NARA). Records are also retained in 
accordance with agreements developed with sponsoring agencies or source 
entities. Federal tax information administrative record data will be 
retained and disposed of in accordance with Publication 1075, Tax 
information Security Guidelines for Federal, State, and Local Agencies 
and Entities. The Census Bureau issues an Annual Safeguard Security 
Report that includes information on the retention and disposal of 
federal tax information. Pursuant to IRS regulation, Title 26 U.S.C. 
6103(p)(4)(F)(ii), data cannot be transferred to NARA.

[[Page 76557]]

System Manager and Address:
    Associate Director for Research and Methodology, U.S. Census 
Bureau, 4600 Silver Hill Road, Washington, DC 20233-8000.

Notification Procedure:
    None.

Record Access Procedures:
    None.

Contesting Record Procedures:
    None.

Record Source Categories:
    Individuals and addresses covered by selected administrative record 
systems and Census Bureau censuses and surveys including current 
demographic and economic surveys, quinquennial Economic Censuses, and 
decennial Censuses of Population and Housing. Additionally, the Census 
Bureau will also acquire administrative record files from agencies such 
as the Departments of Agriculture, Education, Health and Human 
Services, Homeland Security, Housing and Urban Development, Labor, 
Treasury, Veterans Affairs, the Office of Personnel Management, the 
Social Security Administration, the Selective Service System, and the 
U.S. Postal Service, etc. Comparable data may also be sought from state 
agencies, commercial sources, and Web sites.

Exemptions Claimed for System:
    Pursuant to 5 U.S.C. 552a(k)(4), this system of records is exempted 
from the notification, access, and contest requirements of the agency 
procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 
(I), and (f)). This exemption is applicable as the data are maintained 
by the Census Bureau solely as statistical records, as required under 
Title 13, and are not used in whole or in part in making any 
determination about an identifiable individual. This exemption is made 
in accordance with the Department's rules which appear in 15 CFR part 4 
Subpart B published in this Federal Register.

Michael J. Toland,
Department of Commerce, Deputy Chief FOIA Officer, Department Privacy 
Act Officer.
[FR Doc. 2016-26517 Filed 11-2-16; 8:45 am]
 BILLING CODE 3510-07-P



                                                  76554                      Federal Register / Vol. 81, No. 213 / Thursday, November 3, 2016 / Notices

                                                  of local government revenue,                            submitted financial audits, state                     included in the request for OMB
                                                  expenditure, debt, assets, and pension                  financial reports, and comprehensive                  approval of this information collection;
                                                  systems nationally and within state                     financial reports.                                    they also will become a matter of public
                                                  areas. The surveys include the Annual                      The Census Bureau developed central                record.
                                                  Survey of State Government Finances,                    collection agreements with state and
                                                                                                          large local government officials to                   Sheleen Dumas,
                                                  the Annual Survey of Local Government
                                                  Finances, and the Annual Survey of                      collect the data from their dependent                 PRA Departmental Lead, Office of the Chief
                                                                                                          agencies and report to the Census                     Information Officer.
                                                  Public Pensions. Data are collected for
                                                  all agencies, departments, and                          Bureau as a central respondent. These                 [FR Doc. 2016–26606 Filed 11–2–16; 8:45 am]
                                                  institutions of the fifty state                         arrangements eliminate the need for a                 BILLING CODE 3510–07–P

                                                  governments and for a sample of all                     mail invitation for approximately 5,500
                                                  local governments (counties,                            governmental units in a sample year and
                                                  municipalities, townships, and special                  36,000 during the Census of                           DEPARTMENT OF COMMERCE
                                                  districts). Data for school districts are               Governments. The arrangements reduce
                                                  collected under a separate survey. In the               burden by greatly reducing the number                 [Docket No. 160323279–6279–01]
                                                  census year, equivalent data are                        of people who have to fill out a
                                                  collected from all local governments.                   collection as the data are collected from             Privacy Act of 1974; Amended System
                                                  These three separate data collections are               a centralized source instead of from                  of Records
                                                  necessary to create the comprehensive                   multiple sources. Currently, the Census               AGENCY: U.S. Census Bureau, U.S.
                                                  financial picture for state and local                   Bureau has central collection                         Department of Commerce.
                                                  governments. The combined data are                      arrangements to collect local
                                                                                                                                                                ACTION: Notice of Amendment, Privacy
                                                  released as part of the State and Local                 government data with 27 states and state
                                                                                                          government data from all 50 states. The               Act System of Records; COMMERCE/
                                                  Government Finance statistical series.
                                                                                                          Census Bureau continues to expand the                 CENSUS–8, Statistical Administrative
                                                  The three collections also produce
                                                                                                          conversion of paper submissions into                  Records System.
                                                  individual data products that focus on
                                                  state governments, local governments                    electronic formats by collaborating with              SUMMARY:   In accordance with the
                                                  and public pensions in greater detail                   state and local governments regarding                 Privacy Act of 1974, as amended, Title
                                                  than the combined financial series as a                 electronic reporting of central collection            5 United States Code (U.S.C.) 552a(e)(4)
                                                  by-product of their collections for the                 data, and encouraging electronic                      and (11); and Office of Management and
                                                  combined data series.                                   responses from individual governments.                Budget (OMB) Circular A–130,
                                                     The Census Bureau provides these                                                                           Appendix I, ‘‘Federal Agency
                                                                                                          III. Data
                                                  data to the Bureau of Economic Analysis                                                                       Responsibilities for Maintaining
                                                  to develop the public sector components                    OMB Control Number: 0607–0585.
                                                                                                             Form Number: F–5, F–11, F–12, F–13,                Records About Individuals,’’ the
                                                  of the National Income and Product                                                                            Department of Commerce (Department)
                                                  Accounts and to the Federal Reserve                     F–25, F–28, F–29, F–32, and F–42.
                                                                                                             Type of Review: Regular submission.                is issuing notice of intent to amend the
                                                  Board for use in the Flow of Funds                                                                            system of records under COMMERCE/
                                                  Accounts. Other Federal agencies that                      Affected Public: State and local
                                                                                                          governments.                                          CENSUS–8, Statistical Administrative
                                                  make use of the data include the                                                                              Records System, to update information
                                                                                                             Estimated Number of Respondents:
                                                  Council of Economic Advisors, the                                                                             concerning the location of the system of
                                                                                                          18,568/90,607 sample year/census year.
                                                  Government Accountability Office, and                      Estimated Time per Response: 2.034/                records, the categories of individuals
                                                  the Department of Justice. Other users                  1.643 hours sample year/census year.                  and categories of records covered by the
                                                  include state and local governments and                    Estimated Total Annual Burden                      system, the policies and practices for
                                                  related organizations, public policy                    Hours: 37,767/148,867 hours sample                    retention, disposal, and safeguarding the
                                                  groups, researchers, and private sector                 year/census year.                                     system of records, the storage, the
                                                  businesses.                                                Estimated Total Annual Cost: $0.                   system manager and address, the
                                                     Statistics are produced as data files in                Respondents Obligation: Voluntary.                 notification procedures, the records
                                                  electronic formats. The program has                        Legal Authority: Title 13 U.S.C.                   source categories; and other minor
                                                  collected comprehensive and                             Sections 161 and 182.                                 administrative updates. Accordingly,
                                                  comparable governmental statistics
                                                                                                          IV. Request for Comments                              the COMMERCE/CENSUS–8, Statistical
                                                  since 1957.
                                                     Starting with the 2017 collection, the                  Comments are invited on: (a) Whether               Administrative Records System notice
                                                  Census Bureau proposes modifying the                    the proposed collection of information                published in the Federal Register on
                                                  existing questions concerning actuarial                 is necessary for the proper performance               October 27, 2010 (66 FR 3202), is
                                                  funding of public pension plans for                     of the functions of the agency, including             amended as below. We invite public
                                                  state-administered plans and adding                     whether the information shall have                    comment on the system amendment
                                                  these questions to the survey for locally-              practical utility; (b) the accuracy of the            announced in this publication.
                                                  administered plans. These changes                       agency’s estimate of the burden                       DATES: To be considered, written
                                                  reflect changes in accounting standards                 (including hours and cost) of the                     comments must be submitted on or
                                                  and the needs of data users inside and                  proposed collection of information; (c)               before December 5, 2016. Unless
                                                  outside the federal statistical system.                 ways to enhance the quality, utility, and             comments are received, the amended
                                                                                                          clarity of the information to be                      system of records will become effective
                                                  II. Method of Collection                                                                                      as proposed on December 13, 2016. If
mstockstill on DSK3G9T082PROD with NOTICES




                                                                                                          collected; and (d) ways to minimize the
                                                     These surveys use multiple modes for                 burden of the collection of information               comments are received, the Department
                                                  data collection including Internet                      on respondents, including through the                 will publish a subsequent notice in the
                                                  collection with a mailed invitation,                    use of automated collection techniques                Federal Register within 10 days after
                                                  telephone, and central collection. Other                or other forms of information                         the comment period closes, stating that
                                                  methods used to collect data and                        technology.                                           the current system of records will
                                                  maximize response include collecting                       Comments submitted in response to                  remain in effect until publication of a
                                                  state and local government data through                 this notice will be summarized and/or                 final action in the Federal Register.


                                             VerDate Sep<11>2014   17:54 Nov 02, 2016   Jkt 241001   PO 00000   Frm 00002   Fmt 4703   Sfmt 4703   E:\FR\FM\03NON1.SGM   03NON1


                                                                             Federal Register / Vol. 81, No. 213 / Thursday, November 3, 2016 / Notices                                           76555

                                                  ADDRESSES:   Please address comments                    order to approximate coverage of the                  append additional identifying
                                                  to: Chief, Privacy Compliance Branch,                   population in support of its statistical              information, only a unique identifier to
                                                  Policy Coordination Office, Room HQ—                    programs, the Census Bureau will                      facilitate record linkage.
                                                  8H021, U.S. Census Bureau,                              acquire administrative record files from                • The second category contains
                                                  Washington, DC 20233–3700.                              agencies such as the Departments of                   records that are maintained on unique
                                                  FOR FURTHER INFORMATION CONTACT:                        Agriculture, Education, Health and                    data sets that are extracted or combined
                                                  Chief, Privacy Compliance Branch,                       Human Services, Homeland Security,                    on an as-needed basis in approved
                                                  Policy Coordination Office, Room HQ—                    Housing and Urban Development,                        projects. Records are extracted or
                                                  8H021, U.S. Census Bureau,                              Labor, Treasury, Veterans Affairs, the                combined as needed using the unique
                                                  Washington, DC 20233–3700.                              Office of Personnel Management, the                   non-identifying codes, not by name or
                                                  SUPPLEMENTARY INFORMATION: This                         Social Security Administration, the                   SSN, to prepare numerous statistical
                                                  update makes eight program-related                      Selective Service System, and the U.S.                products. These records may contain
                                                  changes. The first of eight proposed                    Postal Service. Comparable data may                   information such as: Demographic
                                                  changes revises the location of the                     also be sought from state agencies and                information—date of birth, sex, race,
                                                  system to account for records                           commercial sources and Web sites.                     ethnicity, household and family
                                                  maintained by the Federal Risk and                                                                            characteristics, education, marital
                                                                                                          CATEGORIES OF RECORDS IN THE SYSTEM:
                                                  Authorization Management Program                                                                              status, tribal affiliation, and veteran’s
                                                                                                             Records in this system of records are              status, etc.; Geographical information—
                                                  (FEDRAMP)-approved cloud service                        organized into three components:                      address and geographic codes, etc.;
                                                  provider. The second of eight proposed                     • The first category contains records
                                                  changes to program-related provisions                                                                         Mortality information—cause of death
                                                                                                          with personal identifiers (names and
                                                  updates the categories of individuals to                                                                      and hospitalization information; Health
                                                                                                          Social Security Numbers (SSNs)), with
                                                  include individuals from territories of                                                                       information—type of provider, services
                                                                                                          access restricted to a limited number of
                                                  the United States. The third proposed                   sworn Census Bureau staff. These                      provided, cost of services, and quality
                                                  change updates the categories of records                records are only used for a brief period              indicators, etc.; Economic information—
                                                  and clarifies the three types of record                 of time while the personal identifiers                housing characteristics, income,
                                                  components maintained in the system.                    are replaced with unique non-                         occupation, employment and
                                                  The fourth change updates the system                    identifying codes. In a controlled                    unemployment information, health
                                                  manager and address to reflect the                      Information Technology (IT)                           insurance coverage, Federal and State
                                                  Census Bureau’s reorganization. The                     environment, the identifying                          program participation, assets, and
                                                  fifth change updates the notification                   information (SSN) contained in source                 wealth.
                                                  procedure to reflect that records                       files is removed and replaced with                      • The third category contains two
                                                  maintained for statistical purposes are                 unique non-identifying codes. The                     types of records that use name data for
                                                  exempt from notification. The sixth                     Census Bureau does not collect SSNs in                specific research activities. The Census
                                                  change updates the policies and                         Title 13 surveys or censuses. Title 13,               Bureau has policies and procedures to
                                                  practices for the retention, disposal, and              Section 6, authorizes the Census Bureau               review and control name data from
                                                  safeguarding the records in the system.                 to acquire information from other                     administrative records providers and
                                                  The seventh change updates the storage                  federal departments and agencies and                  third party sources. This category refers
                                                  element in the system of records notice                 for the acquisition of reports of other               to name data used to plan contact
                                                  (SORN) to address the storage of paper                  governmental or private sources. Data                 operations for surveys and censuses and
                                                  copies, magnetic media, and to include                  acquired by the Census Bureau to meet                 for research on names. The first type of
                                                  storage by a cloud service provider. The                this directive may include direct                     records includes Respondent contact
                                                  eighth change updates the source of the                 identifiers such as name, address, date               information—name (or username),
                                                  records to more accurately reflect the                  of birth, driver’s license number, and                address, telephone number (both
                                                  entities from which the information may                 SSN. The direct identifiers are used to               landline and cell phone number), and
                                                  be obtained. Additionally, the                          identify duplicate lists and link across              email address or equivalent. The second
                                                  amendment provides other minor                          multiple sources.                                     type of records includes name data used
                                                  administrative updates. The entire                         • The Census Bureau has developed                  to set Demographic Characteristics
                                                  resulting system of records notice, as                  software to standardize and validate                  Flags—names are compared to lookup
                                                  amended, appears below.                                 incoming person records to assign a                   tables and used in models to assign sex
                                                                                                          unique Census Bureau linkage                          and ethnicity. Records in this category
                                                  COMMERCE/CENSUS–8
                                                                                                          identifier. This identifier, called the               are maintained on unique data sets that
                                                  SYSTEM NAME:                                            Protected Identification Key (PIK), is                are extracted or combined on an as-
                                                                                                          retained on files so that SSNs can be                 needed basis using the unique non-
                                                    Statistical Administrative Records
                                                                                                          removed. This process occurs through                  identifying codes that replaced the
                                                  System.
                                                                                                          the Person Identification Validation                  SSNs, but with some name information
                                                  SECURITY CLASSIFICATION:                                System (PVS). The PVS software                        retained.
                                                     None.                                                processes direct identifiers from input               AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
                                                  SYSTEM LOCATION:
                                                                                                          files. Census Bureau staff use the person               Title 13 U.S.C. 6.
                                                                                                          linkage keys to merge files when
                                                    Bowie Computer Center, Bureau of                                                                            PURPOSE(S):
                                                                                                          conducting approved research and
                                                  the Census, 17101 Melford Blvd.,
                                                                                                          operations activities. The software is                  This system of records supports the
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                                                  Bowie, Maryland 20715; and at a
                                                                                                          also used to facilitate record linkage for            Census Bureau’s core mission of
                                                  FEDRAMP-approved cloud services
                                                                                                          Census Bureau research partners within                producing economic and demographic
                                                  facility.
                                                                                                          the Federal Statistical System. Through               statistics. To accomplish this mission
                                                  CATEGORIES OF INDIVIDUALS COVERED BY THE                legal agreements, linkage keys may be                 the Census Bureau is directed to acquire
                                                  SYSTEM:                                                 created by the Census Bureau for other                information from public and private
                                                    This system covers the population of                  Federal Statistical Agencies to produce               sources to ensure the efficient and
                                                  the United States and territories. In                   statistics. The PVS system does not                   economical conduct of its censuses and


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                                                  76556                      Federal Register / Vol. 81, No. 213 / Thursday, November 3, 2016 / Notices

                                                  surveys by using that information                       in a secure restricted-access IT                      Security of Federal Automated
                                                  instead of conducting direct inquiries.                 environment. Records may also be                      Information Resources.
                                                  To provide the information on which                     stored by or at a secure FEDRAMP-                        • All Census Bureau and FEDRAMP-
                                                  the American public, businesses,                        approved cloud service provider or                    approved computer systems that
                                                  policymakers, and analysts rely, the                    facility.                                             maintain sensitive information are in
                                                  Statistical Administrative Records                                                                            compliance with the Federal
                                                                                                          RETRIEVABILITY:
                                                  System efficiently re-uses data from                                                                          Information Security Management Act,
                                                  external sources, thereby eliminating                     Staff producing statistical products                which includes auditing and controls
                                                  the need to collect information again.                  will have access only to data sets from               over access to restricted data.
                                                  Therefore, the purpose of this system is                which SSNs have been deleted and                         • The use of unsecured
                                                  to centralize and control the use of                    replaced by unique non-identifying                    telecommunications to transmit
                                                  personally identifiable information by                  codes internal to the Census Bureau.                  individually identifiable information is
                                                  providing a secure repository that                      Only a limited number of sworn Census                 prohibited.
                                                  supports statistical operations. The                    Bureau staff, who work within a secure                   • Paper copies that contain sensitive
                                                  system removes SSNs contained in                        restricted-access environment, will be                information are stored in secure
                                                  source files and replaces them with                     permitted to retrieve records containing              facilities in a locked drawer or file
                                                  unique non-identifying codes called                     direct identifiers (such as name or SSN).             cabinet behind a closed door.
                                                  Protected Identification Keys (PIKs)                                                                             • Each requested use of the data
                                                                                                          SAFEGUARDS:
                                                  prior to use by other Census Bureau                                                                           covered in this SORN will be reviewed
                                                                                                             The Census Bureau is committed to                  by an in-house Project Review Board to
                                                  operating units. Census Bureau staff use                respecting respondent privacy and
                                                  the PIK to merge files to conduct                                                                             ensure that data relating to the project
                                                                                                          protecting confidentiality. Through the               will be used only for authorized
                                                  approved research projects. Through                     Data Stewardship Program, we have
                                                  legal agreements documenting                                                                                  purposes. All uses of the data are solely
                                                                                                          implemented management, operational,                  for statistical purposes, which by
                                                  permitted uses of the external data,                    and technical controls and practices to
                                                  linked files may be created to produce                                                                        definition means that uses will not
                                                                                                          ensure high-level data protection to                  directly affect benefits or enforcement
                                                  statistics. By combining survey and                     respondents of our censuses and
                                                  census data with administrative record                                                                        actions for any individual. Only when
                                                                                                          surveys.                                              the Project Review Board has approved
                                                  data from other agencies, and data                         • An unauthorized browsing policy
                                                  procured from commercial sources, the                                                                         a project, will access to information
                                                                                                          protects respondent information from                  from one or more of the source data sets
                                                  Census Bureau will improve the quality                  casual or inappropriate use by any
                                                  and usefulness of its statistics and                                                                          occur. Data from external sources in
                                                                                                          person with access to Title 13 protected              approved projects will not be made
                                                  reduce the respondent burden                            data.
                                                  associated with direct data collection                                                                        publicly available.
                                                                                                             • All Census Bureau employees,                        • Any publications based on the
                                                  efforts. The system will also be used to                persons with special sworn status, as
                                                  plan, evaluate, and enhance survey and                                                                        Statistical Administrative Records
                                                                                                          well as employees of FEDRAMP-                         System will be cleared for release under
                                                  census operations; improve                              approved cloud services who may have
                                                  questionnaire design and selected                                                                             the direction of the Census Bureau’s
                                                                                                          incidental access to Title 13 protected               Disclosure Review Board, which will
                                                  survey data products; and produce                       data, are subject to the restrictions,
                                                  research and statistical products such as                                                                     confirm that all the required disclosure
                                                                                                          penalties, and prohibitions of 13 U.S.C.              protection procedures have been
                                                  estimates of the demographic, social,                   9 and 214 as modified by Title 18 U.S.C.
                                                  and economic characteristics of the                                                                           implemented. No information will be
                                                                                                          3551, et. seq.; the Privacy Act of 1974               released that identifies any individual.
                                                  population.                                             (5 U.S.C. 552a(b)(4); 18 U.S.C. 1905; 26
                                                                                                          U.S.C. 7213, 7213A, and 7431; and 42                  RETENTION AND DISPOSAL:
                                                  ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  SYSTEM, INCLUDING CATEGORIES OF USERS AND               U.S.C. 1306.                                             Records are to be retained in
                                                  THE PURPOSES OF SUCH USES:                                 • All Census Bureau employees and                  accordance with General Records
                                                    None. The Statistical Administrative                  persons with special sworn status will                Schedule GRS 4.3, and the Census
                                                  Records System will be used only for                    be regularly advised of regulations                   Bureau’s records control schedule
                                                  statistical purposes. No disclosures                    issued pursuant to Title 13 governing                 DAA–0029–2014–0005, Records of the
                                                  which permit the identification of                      the confidentiality of the data, and will             Center for Administrative Records
                                                  individual respondents, and no                          be required to complete an annual Data                Research and Applications, which are
                                                  determinations affecting individual                     Stewardship Awareness training and                    approved by the National Archives and
                                                  respondents will be made.                               those who have access to Federal Tax                  Records Administration (NARA).
                                                                                                          Information data will be regularly                    Records are also retained in accordance
                                                  DISCLOSURE TO CONSUMER REPORTING                        advised of regulations issued pursuant                with agreements developed with
                                                  AGENCIES:                                               to Title 26 governing the confidentiality             sponsoring agencies or source entities.
                                                     None.                                                of the data, and will be required to                  Federal tax information administrative
                                                                                                          complete an annual Title 26 awareness                 record data will be retained and
                                                  POLICIES AND PRACTICES FOR STORING,
                                                                                                          program. The restricted-access IT                     disposed of in accordance with
                                                  RETRIEVING, ACCESSING, RETAINING, AND
                                                  DISPOSING OF RECORDS IN THE SYSTEM:
                                                                                                          environment has been established to                   Publication 1075, Tax information
                                                                                                          limit the number of Census Bureau staff               Security Guidelines for Federal, State,
                                                  STORAGE:                                                with direct access to the personal                    and Local Agencies and Entities. The
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                                                    Records will be stored in a secure                    identifiers in this system to protect the             Census Bureau issues an Annual
                                                  computerized system and on magnetic                     confidentiality of the data and to                    Safeguard Security Report that includes
                                                  media; output data will be electronic.                  prevent unauthorized use or access.                   information on the retention and
                                                  Magnetic media will be stored in a                      These safeguards provide a level and                  disposal of federal tax information.
                                                  secure area within a locked drawer or                   scope of security that meet the level and             Pursuant to IRS regulation, Title 26
                                                  cabinet. Source data sets containing                    scope of security established by OMB                  U.S.C. 6103(p)(4)(F)(ii), data cannot be
                                                  personal identifiers will be maintained                 Circular No. A–130, Appendix III,                     transferred to NARA.


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                                                                             Federal Register / Vol. 81, No. 213 / Thursday, November 3, 2016 / Notices                                            76557

                                                  SYSTEM MANAGER AND ADDRESS:                             ACTION: Notice of Amendment, Privacy                  approach to security assessment,
                                                    Associate Director for Research and                   Act System of Records, COMMERCE/                      authorization, and continuous
                                                  Methodology, U.S. Census Bureau, 4600                   CENSUS–5, Decennial Census                            monitoring for cloud products and
                                                  Silver Hill Road, Washington, DC                        Programs.                                             services. The second proposed change
                                                  20233–8000.                                                                                                   clarifies the categories of individuals
                                                                                                          SUMMARY:   In accordance with the                     covered by the system. The third
                                                  NOTIFICATION PROCEDURE:                                 Privacy Act of 1974, as amended, and                  proposed change updates the categories
                                                     None.                                                Office of Management and Budget                       of records regarding Decennial Census
                                                                                                          (OMB) Circular A–130, Appendix I,                     records and clarifies the collection of
                                                  RECORD ACCESS PROCEDURES:                               ‘‘Federal Agency Responsibilities for                 paradata. Census Bureau employee
                                                     None.                                                Maintaining Records About                             characteristics and auxiliary data known
                                                                                                          Individuals,’’ the Department of
                                                  CONTESTING RECORD PROCEDURES:                                                                                 as paradata also collected during census
                                                                                                          Commerce (Department) is issuing a
                                                     None.                                                                                                      and survey interviews, pilot tests, and
                                                                                                          notice of intent to amend the system of
                                                                                                                                                                cognitive interviews, are collected
                                                                                                          records under COMMERCE/CENSUS–5,
                                                  RECORD SOURCE CATEGORIES:                                                                                     under Title 13, U.S.C. and are covered
                                                                                                          Decennial Census Programs. This
                                                     Individuals and addresses covered by                                                                       under this Systems of Record Notice
                                                                                                          amendment would update: The location
                                                  selected administrative record systems                                                                        (SORN). Paradata covered under Title 5,
                                                                                                          of the records covered by the system of
                                                  and Census Bureau censuses and                                                                                U.S.C. are covered under SORN
                                                                                                          records; the categories of individuals
                                                  surveys including current demographic                                                                         COMMERCE/Census-2, Performance
                                                                                                          and records covered by the system of
                                                  and economic surveys, quinquennial                                                                            Measurement Records. The fourth
                                                                                                          records; the routine uses; the purpose;
                                                  Economic Censuses, and decennial                                                                              proposed change updates the routine
                                                                                                          the system manager and address; and
                                                  Censuses of Population and Housing.                                                                           uses. The fifth proposed change updates
                                                                                                          the policies and practices for storage
                                                  Additionally, the Census Bureau will                                                                          the purpose of the system to provide
                                                                                                          and safeguarding the system of records.
                                                  also acquire administrative record files                                                                      additional information and detail. The
                                                                                                          This amendment also makes other
                                                  from agencies such as the Departments                                                                         sixth proposed change updates the
                                                                                                          minor administrative updates.
                                                  of Agriculture, Education, Health and                                                                         policies and practices for storing the
                                                                                                          Accordingly, the COMMERCE/
                                                  Human Services, Homeland Security,                                                                            records to include storage by a cloud
                                                                                                          CENSUS–5, Decennial Census Program
                                                  Housing and Urban Development,                                                                                service provider. The seventh proposed
                                                                                                          notice published in the Federal Register
                                                  Labor, Treasury, Veterans Affairs, the                                                                        change updates the policies and
                                                                                                          on February 24, 2014 (79 FR 10090), is
                                                  Office of Personnel Management, the                                                                           practices for safeguarding the records in
                                                                                                          amended as below. We invite public
                                                  Social Security Administration, the                                                                           the system. The eighth proposed change
                                                                                                          comment on the system amendment
                                                  Selective Service System, and the U.S.                                                                        updates the system manager and
                                                                                                          announced in this publication.
                                                  Postal Service, etc. Comparable data                                                                          address. This amendment also provides
                                                                                                          DATES: To be considered, written                      minor administrative updates. The
                                                  may also be sought from state agencies,
                                                  commercial sources, and Web sites.                      comments must be submitted on or                      entire resulting system of records notice,
                                                                                                          before December 5, 2016. Unless                       as amended, appears below.
                                                  EXEMPTIONS CLAIMED FOR SYSTEM:                          comments are received, the amended
                                                     Pursuant to 5 U.S.C. 552a(k)(4), this                system of records will become effective               COMMERCE/CENSUS–5
                                                  system of records is exempted from the                  as proposed on December 13, 2016. If
                                                                                                                                                                SYSTEM NAME:
                                                  notification, access, and contest                       comments are received, the Department
                                                                                                          will publish a subsequent notice in the                 Decennial Census Programs
                                                  requirements of the agency procedures
                                                  (under 5 U.S.C. 552a(c)(3), (d), (e)(1),                Federal Register within 10 days after                 SECURITY CLASSIFICATION:
                                                  (e)(4)(G), (H), and (I), and (f)). This                 the comment period closes, stating that                 None.
                                                  exemption is applicable as the data are                 the current system of records will
                                                                                                          remain in effect until publication of a               SYSTEM LOCATION:
                                                  maintained by the Census Bureau solely
                                                  as statistical records, as required under               final action in the Federal Register.                   U.S. Census Bureau, 4600 Silver Hill
                                                  Title 13, and are not used in whole or                  ADDRESSES: Please address comments                    Road, Washington, DC 20233–8100;
                                                  in part in making any determination                     to: Byron Crenshaw, Privacy                           Bureau of the Census, Bowie Computer
                                                  about an identifiable individual. This                  Compliance Branch, Room 8H021, U.S.                   Center, 17101 Medford Boulevard,
                                                  exemption is made in accordance with                    Census Bureau, Washington, DC 20233–                  Bowie, Maryland 20715; and at a
                                                  the Department’s rules which appear in                  3700 or by email: (Byron.Crenshaw@                    FedRAMP-approved cloud services
                                                  15 CFR part 4 Subpart B published in                    census.gov).                                          facility.
                                                  this Federal Register.                                  FOR FURTHER INFORMATION CONTACT:                      CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                  Michael J. Toland,                                      Chief, Privacy Compliance Branch,                     SYSTEM:

                                                  Department of Commerce, Deputy Chief FOIA               Policy Coordination Office, Room HQ                     All persons surveyed during the
                                                  Officer, Department Privacy Act Officer.                8H021, U.S. Census Bureau,                            Decennial Census Programs, which
                                                  [FR Doc. 2016–26517 Filed 11–2–16; 8:45 am]
                                                                                                          Washington, DC 20233–3700.                            include the ongoing American
                                                  BILLING CODE 3510–07–P
                                                                                                          SUPPLEMENTARY INFORMATION: This                       Community Survey (ACS), the
                                                                                                          update makes eight program-related                    Decennial Census of Population and
                                                                                                          changes. The first of eight proposed                  Housing (the Decennial Census), as well
                                                                                                          changes to program-related provisions                 as persons participating in the pilot
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                                                  DEPARTMENT OF COMMERCE
                                                                                                          updates the location of the system to                 census and survey tests of procedures
                                                  [Docket No. 160616531–6531–01]                          account for records maintained by a                   related to the ACS and the Decennial
                                                  Privacy Act of 1974, Amended System                     Federal Risk and Authorization                        Census, are covered by the system.
                                                  of Records                                              Management Program (FedRAMP)-                         Participation in Decennial Census
                                                                                                          approved cloud service provider.                      Programs is mandatory. Data collected
                                                  AGENCY:U.S. Census Bureau, U.S.                         FedRAMP is a government-wide                          directly from respondents may be
                                                  Department of Commerce.                                 program that provides a standardized                  supplemented with data from


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Document Created: 2016-11-03 03:23:49
Document Modified: 2016-11-03 03:23:49
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of Amendment, Privacy Act System of Records; COMMERCE/ CENSUS-8, Statistical Administrative Records System.
DatesTo be considered, written comments must be submitted on or before December 5, 2016. Unless comments are received, the amended system of records will become effective as proposed on December 13, 2016. If comments are received, the Department will publish a subsequent notice in the Federal Register within 10 days after the comment period closes, stating that the current system of records will remain in effect until publication of a final action in the Federal Register.
ContactChief, Privacy Compliance Branch, Policy Coordination Office, Room HQ--8H021, U.S. Census Bureau, Washington, DC 20233-3700.
FR Citation81 FR 76554 

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