81 FR 76972 - Privacy Act of 1974, as Amended; System of Records Notice

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 214 (November 4, 2016)

Page Range		76972-76973
FR Document		2016-26696

The National Archives and Records Administration (NARA) proposes to revise its system of records on visitor services in its existing inventory of systems subject to the Privacy Act of 1974, as amended (``Privacy Act''). In this notice, NARA publishes the proposed revised NARA 39, Visitor Service System (VSS) Files (formerly Visitor Ticketing Application (VISTA) Files). NARA is revising SORN 39 to reflect a move to a cloud-hosted environment, which affects the system name, location information, and safeguards.

Federal Register, Volume 81 Issue 214 (Friday, November 4, 2016)

[Federal Register Volume 81, Number 214 (Friday, November 4, 2016)]
[Notices]
[Pages 76972-76973]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-26696]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-002]


Privacy Act of 1974, as Amended; System of Records Notice

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice revising Privacy Act system of records (SORN) for NARA 
39.

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SUMMARY: The National Archives and Records Administration (NARA) 
proposes to revise its system of records on visitor services in its 
existing inventory of systems subject to the Privacy Act of 1974, as 
amended (``Privacy Act''). In this notice, NARA publishes the proposed 
revised NARA 39, Visitor Service System (VSS) Files (formerly Visitor 
Ticketing Application (VISTA) Files). NARA is revising SORN 39 to 
reflect a move to a cloud-hosted environment, which affects the system 
name, location information, and safeguards.

DATES: This revised system of records, NARA 39, will become effective 
December 14, 2016 without further notice unless we receive comments by

[[Page 76973]]

December 5, 2016 that cause us to revise it. NARA will publish a new 
notice if we must delay the effective date to review comments or make 
changes.

ADDRESSES: You may submit comments, identified by ``SORN NARA 39,'' by 
one of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: [email protected]. Include SORN NARA 39 
in the subject line of the message.
     Mail (for paper, disk, or CD-ROM submissions. Include SORN 
NARA 39 on the submission): Regulations Comment Desk, Strategy and 
Performance Division (SP); Suite 4100; National and Archives Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001
     Hand delivery or courier: Deliver comments to front desk 
at the address above.
    Instructions: All submissions must include NARA's name and SORN 
NARA 39. We may publish any comments we receive without changes, 
including any personal information you include.

FOR FURTHER INFORMATION CONTACT: Kimberly Keravuori, External Policy 
Program Manager, by email at [email protected], or by 
telephone at 301-837-3151.

SUPPLEMENTARY INFORMATION: The notice for this system of records states 
the record system's name and location, authority for and manner of 
operation, categories of individuals it covers, types of records it 
contains, sources of information in the records, and the ``routine 
uses'' from Appendix A for which the agency may use the information. 
Appendix B includes the business address of the NARA official you may 
contact to find out how you may access and correct records pertaining 
to yourself. You may find Appendix A and Appendix B on NARA's Web site 
at https://www.archives.gov/privacy/inventory.html.
    The Privacy Act provides certain safeguards for an individual 
against an invasion of personal privacy. It requires Federal agencies 
that disseminate any record of personally identifiable information to 
do so in a manner that assures the action is for a necessary and lawful 
purpose, the information is current and accurate for its intended use, 
and the agency provides adequate safeguards to prevent misuse of such 
information. NARA intends to follow these principles when transferring 
information to another agency or individual as a ``routine use,'' 
including assuring that the information is relevant for the purposes 
for which it is transferred.

David S. Ferriero,
Archivist of the United States.
NARA 39

SYSTEM NAME:
    Visitor Service System (VSS) Files.

SYSTEM LOCATION:
    The system data is in a cloud-hosted environment, located in the 
continental United States.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include people who purchase 
tickets to Presidential libraries, serve as points of contact for 
groups visiting the Presidential libraries, and are invited guests to 
special events at the libraries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    VSS files may include the following information on an individual: 
Name, mailing address, telephone number, email address, and credit card 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2108, 2111 note, 2112, and 2203(f)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the VSS files on individuals to: Store information 
on groups that interact with the library; conduct outreach with the 
points of contact in these groups to maintain visitor levels and 
improve service; study visitor data over time; communicate confirmation 
letters to visitors, and store information on those attending special 
events. Libraries may disclose the information to support their 
Presidential library foundations, and where a library is co-located 
with a National Park, to the National Park Service. The routine use 
statements A, C, E, F, G, and H, described in Appendix A, also apply to 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records.

RETRIEVABILITY:
    Staff may retrieve information in the records by the individual's 
name or any of the other categories of information in the database.

SAFEGUARDS:
    Staff access the electronic records via password-protected 
workstations located in attended offices or through a secure, remote-
access network. After business hours, buildings have security guards 
and/or secured doors, and electronic surveillance equipment monitors 
all entrances.

RETENTION AND DISPOSAL:
    NARA retains and disposes of the records in accordance with the 
NARA Records Control Schedule and the General Records Schedules 
approved by the National Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Director, Office of Presidential 
Libraries. The business address for the system manager is listed in 
Appendix B.

NOTIFICATION PROCEDURE:
    People inquiring about their records should notify the NARA Privacy 
Act Officer at the address listed in Appendix B.

RECORD ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA's rules for contesting the contents of a person's records and 
appealing initial determinations are in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    NARA obtains information in the VSS files from visitors and from 
NARA employees who maintain the files.

[FR Doc. 2016-26696 Filed 11-3-16; 8:45 am]
 BILLING CODE 7515-01-P

Federal Register / Vol. 81, No. 214 / Friday, November 4, 2016 / Notices 76973

December 5, 2016 that cause us to revise for the purposes for which it is located in attended offices or through a
it. NARA will publish a new notice if transferred. secure, remote-access network. After
we must delay the effective date to business hours, buildings have security
David S. Ferriero,
review comments or make changes. guards and/or secured doors, and
Archivist of the United States. electronic surveillance equipment
ADDRESSES: You may submit comments,
identified by ‘‘SORN NARA 39,’’ by one NARA 39 monitors all entrances.
of the following methods: RETENTION AND DISPOSAL:
SYSTEM NAME:
• Federal eRulemaking Portal: http://
Visitor Service System (VSS) Files. NARA retains and disposes of the
www.regulations.gov. Follow the
records in accordance with the NARA
instructions for submitting comments. SYSTEM LOCATION:
• Email: Regulation_comments@ Records Control Schedule and the
The system data is in a cloud-hosted General Records Schedules approved by
nara.gov. Include SORN NARA 39 in
environment, located in the continental the National Archives and Records
the subject line of the message.
• Mail (for paper, disk, or CD–ROM United States. Administration.
submissions. Include SORN NARA 39 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM MANAGER(S) AND ADDRESS:
on the submission): Regulations SYSTEM: The system manager is the Director,
Comment Desk, Strategy and Individuals covered by this system Office of Presidential Libraries. The
Performance Division (SP); Suite 4100; include people who purchase tickets to business address for the system manager
National and Archives Records Presidential libraries, serve as points of is listed in Appendix B.
Administration; 8601 Adelphi Road; contact for groups visiting the
College Park, MD 20740–6001 NOTIFICATION PROCEDURE:
Presidential libraries, and are invited
• Hand delivery or courier: Deliver guests to special events at the libraries. People inquiring about their records
comments to front desk at the address should notify the NARA Privacy Act
above. CATEGORIES OF RECORDS IN THE SYSTEM: Officer at the address listed in
Instructions: All submissions must VSS files may include the following Appendix B.
include NARA’s name and SORN NARA information on an individual: Name,
RECORD ACCESS PROCEDURES:
39. We may publish any comments we mailing address, telephone number,
receive without changes, including any email address, and credit card People who wish to access their
personal information you include. information. records should submit a request in
writing to the NARA Privacy Act Officer
FOR FURTHER INFORMATION CONTACT: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: at the address listed in Appendix B.
Kimberly Keravuori, External Policy 44 U.S.C. 2108, 2111 note, 2112, and
Program Manager, by email at 2203(f)(1). CONTESTING RECORD PROCEDURES:
regulation_comments@nara.gov, or by NARA’s rules for contesting the
telephone at 301–837–3151. ROUTINE USES OF RECORDS MAINTAINED IN THE contents of a person’s records and
SUPPLEMENTARY INFORMATION: The notice SYSTEM, INCLUDING CATEGORIES OF USERS AND appealing initial determinations are in
THE PURPOSES OF SUCH USES:
for this system of records states the 36 CFR part 1202.
record system’s name and location, NARA maintains the VSS files on
individuals to: Store information on RECORD SOURCE CATEGORIES:
authority for and manner of operation,
categories of individuals it covers, types groups that interact with the library; NARA obtains information in the VSS
of records it contains, sources of conduct outreach with the points of files from visitors and from NARA
information in the records, and the contact in these groups to maintain employees who maintain the files.
‘‘routine uses’’ from Appendix A for visitor levels and improve service; study [FR Doc. 2016–26696 Filed 11–3–16; 8:45 am]
which the agency may use the visitor data over time; communicate BILLING CODE 7515–01–P
information. Appendix B includes the confirmation letters to visitors, and store
business address of the NARA official information on those attending special
you may contact to find out how you events. Libraries may disclose the NATIONAL SCIENCE FOUNDATION
may access and correct records information to support their Presidential
pertaining to yourself. You may find library foundations, and where a library Business and Operations Advisory
Appendix A and Appendix B on is co-located with a National Park, to the Committee; Notice of Meeting
NARA’s Web site at https:// National Park Service. The routine use
statements A, C, E, F, G, and H, In accordance with the Federal
www.archives.gov/privacy/ Advisory Committee Act (Pub. L. 92–
inventory.html. described in Appendix A, also apply to
this system of records. 463, as amended), the National Science
The Privacy Act provides certain
Foundation (NSF) announces the
safeguards for an individual against an POLICIES AND PRACTICES FOR STORING, following meeting:
invasion of personal privacy. It requires RETRIEVING, ACCESSING, RETAINING, AND Name: Business and Operations
Federal agencies that disseminate any DISPOSING OF RECORDS IN THE SYSTEM: Advisory Committee (9556)
record of personally identifiable Date/Time: November 29, 2016; 1:00
STORAGE:
information to do so in a manner that p.m. to 5:30 p.m. (EST)
assures the action is for a necessary and Electronic records.
November 30, 2016; 8:00 a.m. to 12:00
lawful purpose, the information is
asabaliauskas on DSK3SPTVN1PROD with NOTICES

RETRIEVABILITY: p.m. (EST)
current and accurate for its intended Staff may retrieve information in the Place: National Science Foundation,
use, and the agency provides adequate records by the individual’s name or any 4201 Wilson Boulevard, Arlington,
safeguards to prevent misuse of such of the other categories of information in Virginia 22230; Stafford I, Room 1235.
information. NARA intends to follow the database. Type of Meeting: Open.
these principles when transferring Contact Person: Joan Miller, National
information to another agency or SAFEGUARDS: Science Foundation, 4201 Wilson
individual as a ‘‘routine use,’’ including Staff access the electronic records via Boulevard, Arlington, VA 22230; (703)
assuring that the information is relevant password-protected workstations 292–8200.

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Document Created: 2018-02-14 08:26:41
Document Modified: 2018-02-14 08:26:41

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice revising Privacy Act system of records (SORN) for NARA 39.
Dates		This revised system of records, NARA 39, will become effective December 14, 2016 without further notice unless we receive comments by December 5, 2016 that cause us to revise it. NARA will publish a new notice if we must delay the effective date to review comments or make changes.
Contact		Kimberly Keravuori, External Policy Program Manager, by email at [email protected], or by telephone at 301-837-3151.
FR Citation		81 FR 76972