81 FR 78266 - Privacy Act of 1974; Systems of Records

DEPARTMENT OF THE TREASURY

Federal Register Volume 81, Issue 215 (November 7, 2016)

Page Range		78266-78295
FR Document		2016-26662

In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Department is publishing its Privacy Act systems of records.

Federal Register, Volume 81 Issue 215 (Monday, November 7, 2016)

[Federal Register Volume 81, Number 215 (Monday, November 7, 2016)]
[Notices]
[Pages 78266-78295]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2016-26662]

[[Page 78265]]

Vol. 81

Monday,

No. 215

November 7, 2016

Part II

Department of the Treasury

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Privacy Act of 1974; Systems of Records; Notice

Federal Register / Vol. 81 , No. 215 / Monday, November 7, 2016 /
Notices

[[Page 78266]]

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DEPARTMENT OF THE TREASURY

Privacy Act of 1974; Systems of Records

AGENCY: Department of the Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Department is publishing its
Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, 5
U.S.C. 552a and the Office of Management and Budget (OMB) Circular No.
A-130, the Department has completed a review of its Privacy Act systems
of records notices to identify minor changes that will more accurately
describe these records. Minor changes throughout the document are
editorial in nature and consist principally of changes to system
locations, system manager addresses, and revisions to organizational
titles. The Treasury-wide notices were last published in their entirety
on January 2, 2014, at 79 FR 183.
Four systems of records have been amended or added to the
Department's inventory of Privacy Act notices since January 2, 2014, as
follows: Treasury .004--Freedom of Information Act/Privacy Act Request
Records (September 16, 2016 at 81 FR 63856); Treasury .015--General
Information Technology Access Account Records (January 14, 2015 at 80
FR 1988); Treasury .016--Reasonable Accommodations Records (April 28,
2014 at 79 FR 23405 and February 24, 2015 at 80 FR 9853); and, Treasury
.017--Correspondence and Contact Information (June 18, 2015 at 80 FR
34963).
Treasury .004--Freedom of Information Act/Privacy Act Request
Records has been amended to include the Internal Revenue Service (IRS),
to facilitate the disclosure of non- tax information to The Office of
Government Information Services (OGIS) within the National Archives and
Records Administration in accordance with routine use, ``(10) To the
National Archives and Records Administration, Office of Government
Information Services (OGIS), to the extent necessary to fulfill its
responsibilities in 5 U.S.C. 552(b), to review administrative agency
policies, procedures and compliance with the Freedom of Information Act
(FOIA), and to facilitate OGIS' offering of mediation services to
resolve disputes between making FOIA requests and administrative
agencies.''
OGIS serves as a mediator between the various federal agencies that
administer the FOIA and the requester. In that capacity, OGIS may come
to the IRS to discuss specifics of a request and accordingly that
discussion will involve access to the specific non-tax records. Adding
IRS to the list of system managers authorizes IRS a discretionary
authority to disclose to OGIS purely non-tax, Privacy Act protected
information about FOIA requests. It will not authorize disclosure of
any tax return or return information. Therefore, OGIS must obtain valid
IRC 6103(c) disclosure consent from FOIA requesters before IRS can
disclose to OGIS any returns or return information pertaining to any
FOIA request.
Treasury .015--General Information Technology Access Account
Records has been added to the inventory. The system enables Treasury to
maintain: Account information required for approved access to
information technology; lists of individuals who are appropriate
organizational points of contact; and lists of individuals who are
emergency points of contact. In addition, the system will enable
Treasury to collect records allowing individuals access to certain
meetings and programs where supplemental information is required and,
where appropriate, to facilitate collaboration by allowing individuals
in the same operational program to share information.
Treasury .016--Reasonable Accommodations Records has been added to
the inventory. The purpose of this system of records is to allow
Treasury and its bureaus to collect and maintain records on applicants
for employment as well as current employees (including contractors and
interns) and members of the public who request or receive reasonable
accommodations from the Treasury and its Bureaus under the
Rehabilitation Act of 1973 and the Americans with Disabilities Act
Amendments Act of 2008 (ADAAA). Reasonable accommodations are
modifications or adjustments that will allow applicants and employees
to apply for a job, perform job duties, and/or enjoy the benefits and
privileges of employment. Reasonable accommodations are also made for
individuals who seek to participate and/or participate in Treasury
programs and activities or attend meetings and events at Treasury
facilities. The system will also be used to track processing of
requests for reasonable accommodations only to the extent necessary to
ensure Treasury-wide compliance with applicable laws and regulations
while preserving and maintaining the confidentiality and privacy of all
information (e.g., medical information) provided in support of
accommodation request.
Treasury .017--Correspondence and Contact Information was added to
the inventory. The systems are maintained for the purpose of mailing
informational literature or responses to those who request it;
maintaining lists of individuals who attend Treasury sponsored events,
conferences, work activities, or events in which Treasury or one of its
bureaus or offices participated, including meetings or conferences; and
for other purposes for which mailing or contact lists may be created.
In addition, as part of this biennial review, the Department has
updated three systems of records, adding the Special Inspector General
for the Troubled Asset Relief Program (SIGTARP) to Treasury .001--
Treasury Payroll and Personnel System and Treasury .010--Telephone Call
Detail Records. These changes also include removing SIGTARP from
Treasury .003--Treasury Child Care Tuition Assistance Records, because
SIGTARP does not collect, maintain, or use child care tuition
assistance records.
The systems notices are reprinted in their entirety following the
Table of Contents. Systems covered by this notice:
This notice covers all systems of records maintained by the
Departmental of the Treasury as of November 7, 2016. The system notices
are reprinted in their entirety following the Table of Contents.

Ryan Law,
Acting Deputy Assistant Secretary for Privacy, Transparency, and
Records, Department of the Treasury.

Table of Contents

Treasury .001--Treasury Payroll and Personnel System
Treasury .002--Grievance Records
Treasury .003--Treasury Child Care Tuition Assistance Records
Treasury .004--Freedom of Information Act/Privacy Act Request
Records
Treasury .005--Public Transportation Incentive Program Records
Treasury .006--Parking and Carpool Program Records
Treasury .007--Personnel Security System
Treasury .009--Treasury Fiscal Service Systems
Treasury .010--Telephone Call Detail Records
Treasury .011--Treasury Safety Incident Management Information
System (SIMIS)
Treasury .012--Fiscal Service Public Key Infrastructure
Treasury .013--Department of the Treasury Civil Rights Complaints
and Compliance Review Files
Treasury .014--Department of the Treasury SharePoint User Profile
Services

[[Page 78267]]

Treasury .015--General Information Technology Access Records
Treasury .016--Reasonable Accommodations Records
Treasury .017--Correspondence and Contact Information

TREASURY .001

System name:
Treasury Personnel and Payroll System--Treasury.

System location:
The Shared Development Center of the Treasury Personnel/Payroll
System is located at 1750 Pennsylvania Avenue NW., Suite 1300,
Washington, DC 20220. The Treasury Personnel System processing site is
located at the Internal Revenue Service Detroit Computing Center, 985
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing
site is located at the United States Department of Agriculture National
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
The locations at which the system is maintained by all Treasury
components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave. NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
d. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): Avery Street Building, 320 Avery
Street, Parkersburg, WV, and 801 9th St. NW., Washington DC 20220.
(8) Bureau of Public Debt (BPD): 999-E Street NW., Washington, DC
20239.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.

Categories of individuals covered by the system:
(1) Employees, former employees, and applicants for employment, in
all Treasury Department bureaus and offices. (2) Employees, former
employees, and applicants for employment of Federal agencies for which
the Treasury Department is a cross-services provider.

Categories of records in the system:
Information contained in this system includes such data as:
(1) Employee identification and status data such as name, records
that establish an individual's identity, social security number, date
of birth, sex, race and national origin designator, awards received,
suggestions, work schedule, type of appointment, education, training
courses attended, veterans preference, and military service; (2)
employment data such as service computation for leave, date
probationary period began, date of performance rating, performance
contract, and date of within-grade increases; (3) position and pay data
such as position identification number, pay plan, step, salary and pay
basis, occupational series, organization location, and accounting
classification codes; (4) payroll data such as earnings (overtime and
night differential), deductions (Federal, state and local taxes, bonds
and allotments), and time and attendance data; (5) employee retirement
and Thrift Savings Plan data; (6) employment history, and (7) tables of
data for editing, reporting and processing personnel and pay actions.
These include nature of action codes, civil service authority codes,
standard remarks, signature block table, position title table,
financial organization table, and salary tables.

Authority for maintenance of the system:
5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and
Information Management Program.

Purpose(s):
The purposes of the system include, but are not limited to: (1)
Maintaining current and historical payroll records that are used to
compute and audit pay entitlement; to record history of pay
transactions; to record deductions, leave accrued and taken, bonds due
and issued, taxes paid; maintaining and distributing Leave and Earnings
statements; commence and terminate allotments; answer inquiries and
process claims; and (2) maintaining current and historical personnel
records and preparing individual administrative transactions relating
to education and training; classification; assignment; career
development; evaluation; promotion, compensation, separation and
retirement; making decisions on the rights, benefits, entitlements and
the utilization of individuals; providing a data source for the
production of reports, statistical surveys, rosters, documentation, and
studies required for the orderly personnel administration within
Treasury; (3) maintaining employment history; and (4) perform personnel
and payroll functions for Federal agencies for which Treasury is a
cross-services provider and to conduct activities necessary to carry-
out the official HR line of business for all Federal departments and
agencies that are serviced by the National Finance Center (NFC).

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Furnish data to the Department of Agriculture, National Finance
Center (which provides payroll and personnel processing services for
Treasury under a cross-servicing agreement) affecting the conversion of
Treasury employee payroll and personnel processing services; the
issuance of paychecks to employees and distribution of wages; and the
distribution of allotments and deductions to financial and other
institutions, some through electronic funds transfer;
(2) Furnish the Internal Revenue Service and other jurisdictions
which are authorized to tax employees' compensation with wage and tax
information in accordance with a withholding agreement with the
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520,
for the purpose of furnishing employees with IRS Forms W-2 that report
such tax distributions;
(3) Provide records to the Office of Personnel Management, Merit
Systems Protection Board, Equal Employment Opportunity Commission, and
General Accounting Office for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations;
(4) Furnish another Federal agency with information necessary or
relevant to effect interagency salary or administrative offset, except
that addresses obtained from the Internal Revenue Service shall not be
disclosed to other agencies; to furnish a consumer reporting agency
information to obtain commercial credit reports; and to furnish a debt
collection agency

[[Page 78268]]

information for debt collection services. Current mailing addresses
acquired from the Internal Revenue Service are routinely released to
consumer reporting agencies to obtain credit reports and are arguably
relevant to debt collection agencies for collection services;
(5) Disclose information to a Federal, state, local, or foreign
agency maintaining civil, criminal, or other relevant enforcement
information or other pertinent information, that has requested
information relevant to or necessary to the requesting agency's hiring
or retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit;
(6) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation or settlement negotiations in response to a subpoena where
arguably relevant to a proceeding, or in connection with criminal law
proceedings;
(7) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(8) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(9) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relates to civil and
criminal proceedings;
(10) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(11) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114;
(12) Provide wage and separation information to another agency,
such as the Department of Labor or Social Security Administration, as
required by law for payroll purposes;
(13) Provide information to a Federal, state, or local agency so
that the agency may adjudicate an individual's eligibility for a
benefit, such as a state employment compensation board, housing
administration agency, and Social Security Administration;
(14) Disclose pertinent information to appropriate Federal, state,
local or foreign agencies responsible for investigating or prosecuting
the violation of, or for implementing, a statute, regulation, order, or
license, where the disclosing agency becomes aware of a potential
violation of civil or criminal law or regulation;
(15) Disclose information about particular Treasury employees to
requesting agencies or non-Federal entities under approved computer
matching efforts, limited only to those data elements considered
relevant to making a determination of eligibility under particular
benefit programs administered by those agencies or entities or by the
Department of the Treasury or any constituent unit of the Department,
to improve program integrity, and to collect debts and other money owed
under those programs (e.g., matching for delinquent loans or other
indebtedness to the government);
(16) Disclose to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services, the names, social security numbers, home addresses,
dates of birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees, for the purposes of
locating individuals to establish paternity, establishing and modifying
orders of child support, identifying sources of income, and for other
child support enforcement activities as required by the Personal
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform
Law, Pub. L. 104-193);
(17) Disclose information to contractors, grantees, experts,
consultants, students, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for the
Department of the Treasury, when necessary to accomplish an agency
Function;
(18) Disclose information to other Federal agencies with whom the
Department has entered into a cross servicing agreement that provides
for the delivery of automated human resources operations. These
operations may include maintaining current and historical payroll and
personnel records, and providing reports, statistical surveys, rosters,
documentation, and studies as required by the other federal agency to
support its personnel administration activities; and
(19) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and
section 3 of the Debt Collection Act of 1982, Public Law 97-365; debt
information concerning a government claim against an individual is also
furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the
Debt Collection Act of 1982, to consumer reporting agencies to
encourage repayment of an overdue debt. Disclosures may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic records, microfiche, and hard copy. Disbursement records
are stored at the Federal Records Center.

Retrievability:
Records are retrieved generally by social security number, position
identification number within a bureau/agency and sub-organizational
element, employee identification or employee name. Secondary
identifiers are used to assure accuracy of data accessed, such as
master record number or date of birth.

Safeguards:
Entrances to data centers and support organization offices are
restricted to those employees whose work requires them to be there for
the system to operate. Identification (ID) cards are verified to ensure
that only authorized personnel are present. Disclosure of information
through remote terminals is restricted through the use of passwords and
sign-on protocols, which are periodically changed. Reports produced
from the remote printers are in the custody of personnel and financial
management officers and are subject to the same privacy controls as
other documents of similar sensitivity.

Retention and disposal:
The current payroll and personnel system and the personnel and
payroll system's master files are kept as

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electronic media. Information rendered to hard copy in the form of
reports and payroll information documentation is also retained in an
electronic media format. Employee records are retained in automated
form for as long as the employee is active on the system (separated
employee records are maintained in an ``inactive'' status). Files are
purged in accordance with Treasury Directive 80-05, ``Records and
Information Management Program.''

System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices: Chief Human Capital Officer/Deputy Assistant Secretary for
Human Resources, 1750 Pennsylvania Avenue NW., Washington, DC 20220.
The systems managers for the Treasury components are:
(1) a. DO: Deputy Assistant Secretary for Human Resources/Chief
Human Capital Officer, 1500 Pennsylvania Avenue NW., Washington, DC
20220.
b. OIG: Personnel Officer, 740 15th Street NW., Suite 500,
Washington, DC 20220.
c. SIGTARP: Special Inspector General for the Troubled Asset Relief
Program, 1801 L. Street NW., Washington, DC 20220.
d. TIGTA: Director, Human Resources, 1125 15th Street NW., Suite
700A, Washington, DC 20005.
(2) TTB: Chief, Personnel Division, 1310 G St. NW., Washington, DC
20220.
(3) OCC: Director, Human Resources, 400 7th Street SW., Washington,
DC 20024.
(4) BEP: Chief, Office of Human Resources, 14th & C Streets SW.,
Room 202-13A, E&P Annex, Washington, DC 20228.
(5) FS: Director, Personnel Management Division, 3700 East-West
Hwy., Room 115-F, Hyattsville, MD 20782.
(6) IRS: Associate Director, Transactional Processing Operations,
1111 Constitution Avenue NW., CP6, A:PS:TP, 2nd Floor, Washington, DC
20224.
(7) MINT: Associate Director for Workforce Solutions, 801 9th
Street NW., 7th Floor, Washington, DC 20220.
(8) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained
by contacting the Chief Human Capital Officer/Deputy Assistant
Secretary for Human Resources, at the address shown above.

Notification procedure:
(1) Employees, former employees or applicants of the Department of
the Treasury seeking notification and access to any record contained in
the system of records, or seeking to contest its content, may inquire
in accordance with instructions pertaining to individual Treasury
components appearing at 31 CFR part 1, subpart C, appendices A-L. (2)
Employees of other Federal agencies for which Treasury is a cross-
services provider may request notification, access and amendment of
their records through the personnel office at their home agency. (See
``System manager'' above).

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
The information contained in these records is provided by or
verified by the subject of the record, supervisors, and non-Federal
sources such as private employers.

Exemptions claimed for the system:
None.
TREASURY .002

System name:
Grievance Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,
DC 20220. These records are located in personnel or designated offices
in the bureaus in which the grievances were filed.
The locations at which the system is maintained are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street Parkersburg, WV 26101.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.

Categories of individuals covered by the system:
Current or former Federal employees who have submitted grievances
with their bureaus in accordance with part 771 of the Office of
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

Categories of records in the system:
The system contains records relating to grievances filed by
Treasury employees under part 771 of the OPM's regulations. These case
files contain all documents related to the grievance including
statements of witnesses, reports of interviews and hearings, examiner's
findings and recommendations, a copy of the original and final
decision, and related correspondence and exhibits. This system includes
files and records of internal grievance and arbitration systems that
bureaus and/or the Department may establish through negotiations with
recognized labor organizations.

Authority for maintenance of the system:
5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p.
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for
personal relief in a matter of concern or dissatisfaction which is
subject to the control of agency management.

Purpose(s):
To adjudicate employee administrative grievances filed under the
authority of 5 CFR part 771 and the Department's Administrative
Grievance Procedure.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used:
(1) To disclose pertinent information to the appropriate Federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;

[[Page 78270]]

(2) To disclose information to any source from which additional
information is requested in the course of processing in a grievance, to
the extent necessary to identify the individual, inform the source of
the purpose(s) of the request, and identify the type of information
requested;
(3) To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to requesting the agency's
decision on the matter;
(4) To provide information to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(5) To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the court;
(6) By the National Archives and Records Administration in records
management inspections conducted under authority of 44 U.S.C. 2904 and
2908;
(7) By the bureau maintaining the records of the Department in the
production of summary descriptive statistics and analytical studies in
support of the function for which the records are collected and
maintained, or for related work force studies. While published
statistics and studies do not contain individual identifiers, in some
instances the selection of elements of data included in the study may
be structured in such a way as to make the data individually
identifiable by inference;
(8) To disclose information to officials of the Merit Systems
Protection Board, the Office of the Special Counsel, the Federal Labor
Relations Authority and its General Counsel, the Equal Employment
Opportunity Commission, or the Office of Personnel Management when
requested in performance of their authorized duties;
(9) To disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing Counsel or witnesses in the course of civil
discovery, litigation or settlement negotiations in response to a court
order, or in connection with criminal law proceedings;
(10) To provide information to officials of labor organizations
reorganized under the Civil Service Reform Act when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting work conditions.
(11) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
File folders.

Retrievability:
Records may be retrieved by the names of individuals in the system.

Safeguards:
Lockable metal filing cabinets to which only authorized personnel
have access.

Retention and disposal:
Disposed of three years after the grievance filed closes.
Disciplinary adverse actions are retained by the United States Secret
Service for four years. Disposal is by shredding or burning.

System manager(s) and address:
Records pertaining to administrative grievances filed at the
Departmental level: Director, Office of Human Resources Strategy and
Solutions, 1750 Pennsylvania Ave. NW., Suite 1200, Washington, DC
20220. Records pertaining to administrative grievances filed at the
bureau level:
(1) a. DO: Director, Office of Human Resources for Departmental
Offices, 1500 Pennsylvania Ave. NW., Room 5202--Main Treasury,
Washington, DC 20220.
b. OIG: Personnel Officer, 740 15th St. NW., Rm. 510, Washington,
DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) OCC: Director, Human Resources, 400 7th Street SW., Washington,
DC 20024
(4) BEP: Chief, Office of Human Resources, 14th & C Streets SW.,
Room 202-13A, E&P Annex, Washington, DC 20228.
(5) FS: Director, Personnel Management Division, 3700 East-West
Hwy., Room 115-F, Hyattsville, MD 20782.
(6) IRS: Director, Office of Workforce Relations (M:S:L), 1111
Constitution Ave. NW., Room 1515IR, Washington, DC 20224.
(7) Mint: Associate Director for Workforce Solutions, 801 9th
Street NW., 3rd Floor, Washington, DC 20220.
(8) BPD: Director, Human Resources Operations Division, Avery
Street Building, 320 Avery Street, Parkersburg, WV 26101.
(9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. They may, however,
contact the agency personnel or designated office where the action was
processed, regarding the existence of such records on them. They must
furnish the following information for their records to be located and
identified: (1) Name, (2) date of birth, (3) approximate date of
closing of the case and kind of action taken, (4) organizational
component involved.

Record access procedures:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. However, after the
action has been closed, an individual may request access to the
official copy of the grievance file by contacting the bureau personnel
or designated office where the action was processed. Individuals must
provide the following information for their records to be located and
identified: (1) Name, (2) date of birth, (3) approximate date of
closing of the case and kind of action taken, (4) organizational
component involved.

Contesting record procedures:
Review of requests from individuals seeking amendment of their
records which have been the subject of a judicial or quasi-judicial
action will be limited in scope. Review of amendment

[[Page 78271]]

requests of these records will be restricted to determining if the
record accurately documents the action of the agency ruling on the
case, and will not include a review of the merits of the action,
determination, or finding.
Individuals wishing to request amendment to their records to
correct factual errors should contact the bureau personnel or
designated office where the grievance was processed. Individuals must
furnish the following information for their records to be located and
identified: (1) Name, (2) date of birth, (3) approximate date of
closing of the case and kind of action taken, (4) organizational
component involved.

Record source categories:
Information in this system of records is provided: (1) By the
individual on whom the record is maintained, (2) by testimony of
witnesses, (3) by agency officials, (4) from related correspondence
from organizations or persons.

Exemptions claimed for the system:
None.
TREASURY .003

System name:
Treasury Child Care Tuition Assistance Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,
DC 20220. The locations at which the system is maintained by Treasury
components are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV.

Categories of individuals covered by the system:
Employees of the Department of the Treasury who voluntarily apply
for child care tuition assistance, the employee's spouse, their
children and their child care providers.

Categories of records in the system:
Records may include application forms for child care tuition
assistance containing personal information, including employee (parent)
name, Social Security Number, pay grade, home and work numbers,
addresses, telephone numbers, total family income, names of children on
whose behalf the parent is applying for tuition assistance, each
child's date of birth, information on child care providers used
(including name, address, provider license number and State where
issued, tuition cost, and provider tax identification number), and
copies of IRS Form 1040 and 1040A for verification purposes. Other
records may include the child's social security number, weekly expense,
pay statements, records relating to direct deposits, verification of
qualification and administration for the child care tuition assistance.

Authority for maintenance of the system:
Public Law 106-58, section 643 and E.O. 9397.

Purpose(s):
To establish and verify Department of the Treasury employees'
eligibility for child care subsidies in order for the Department of the
Treasury to provide monetary assistance to its employees. Records are
also maintained so the Department can make payments to child care
providers on an employee's behalf.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the Department of the Treasury becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation;
(2) Provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual;
(3) Disclose information to another Federal agency, to a court, or
a party in litigation before a court or in an administrative proceeding
being conducted by a Federal agency, when the Government is a party to
the judicial or administrative proceeding. In those cases where the
Government is not a party to the proceeding, records may be disclosed
if a subpoena has been signed by a judge;
(4) Disclose information to the National Archives and Records
Administration for use in records management inspections;
(5) Disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which the Department of the Treasury is authorized to
appear, when: (a) The Department of the Treasury, or any component
thereof; or (b) any employee of the Department of the Treasury in his
or her official capacity; or (c) any employee of the Department of the
Treasury in his or her individual capacity where the Department of
Justice or the Department of the Treasury has agreed to represent the
employee; or (d) the United States, when the Department of the Treasury
determines that litigation is likely to affect the Department of the
Treasury or any of its components; is a party to litigation or has an
interest in such litigation, and the use of such records by the
Department of Justice or the Department of the Treasury is deemed by
the Department of the Treasury to be relevant and necessary to the
litigation; provided, however, that the disclosure is compatible with
the purpose for which records were collected;
(6) Provide records to the Office of Personnel Management, Merit
Systems Protection Board, Equal Employment Opportunity Commission,
Federal Labor Relations Authority, the Office of Special Counsel, and
General Accountability Office for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations;
(7) Disclose information to contractors, grantees, or volunteers
performing or working on a contract, service, grant, or cooperative
agreement, or job for the Federal Government;
(8) Disclose information to a court, magistrate, or administrative
tribunal when necessary and relevant in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of civil discovery, litigation, or settlement negotiations or in
connection with criminal law proceedings or in response to a subpoena;
(9) Disclose information to unions recognized as exclusive
bargaining representatives under 5 U.S.C. chapter 71, and other parties
responsible for the administration of the Federal labor-

[[Page 78272]]

management program if needed in the performance of their authorized
duties.
(10) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Information may be collected on paper or electronically and may be
stored as paper forms or on computers.

Retrievability:
By name; may also be cross-referenced to Social Security Number.

Safeguards:
When not in use by an authorized person, paper records are stored
in lockable file cabinets or secured rooms. Electronic records are
protected by the use of passwords.

Retention and disposal:
Disposition of records is according to the National Archives and
Records Administration (NARA) guidelines.

System manager(s) and address:
Treasury official prescribing policies and practices: Director,
Office of Human Resources Strategy and Solutions, 1750 Pennsylvania
Ave. NW., Suite 1200, Department of the Treasury, Washington, DC 20220.
Officials maintaining the system and records for the Treasury
components are:
(1) DO:
a. Director, Office of Human Resources for Departmental Offices,
1500 Pennsylvania Ave. NW., Room 5202-MT, Washington, DC 20220.
b. Office of General Counsel: Administrative Officer, Department of
the Treasury, Room 3000-MT, Washington, DC 20220.
c. OIG: Personnel Officer, 740 15th St. NW., Suite 510, Washington,
DC 20220.
d. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street NW., Suite 700A, Washington, DC 20005.
(2) TTB: Assistant Administrator, Office of Management, 1310 G St.
NW., Washington, DC 20220.
(3) OCC: Director, Human Resources Division, 400 7th Street SW.,
Washington, DC 20024.
(4) BEP: Chief, Office of Human Resources. 14th & C St. SW., Room
202-13a, Washington, DC 20228.
(5) FS: Director, Human Resources Division, PG Center II Bldg., Rm.
114f, 3700 East-West Highway, Hyattsville, MD 20782.
(6) IRS: Director Personnel Policy Division, 1111 Constitution
Ave., Building CP6-M:S:P, Washington, DC 20224.
(7) MINT: Associate Director for Workforce Solutions, 801 9th
Street NW., 3rd Floor, Washington, DC 20220.
(8) FS: Child Care Assistance Program (CCAP) Coordinator, Avery
Street Building, 320 Avery Street, Parkersburg, WV 26101.

Record access procedures:
See ``Notification procedure'' above.

Contesting Record procedures:
See ``Notification procedure'' above.

Record source categories:
Information is provided by Department of the Treasury employees who
apply for child care tuition assistance.

Exemptions claimed for the system:
None.
TREASURY .004

System name:
Freedom of Information Act/Privacy Act Request Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Avenue NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury components and their associated field offices are:
(1) Departmental Offices (DO), which includes the Office of
Inspector General (OIG), the Community Development Financial
Institutions Fund (CDFI), and Special Inspector General for the
Troubled Asset Relief Program (SIGTARP);
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB);
(3) Office of the Comptroller of the Currency (OCC);
(4) Bureau of Engraving and Printing (BEP);
(5) Fiscal Service (FS);
(6) United States Mint (MINT);
(7) Financial Crimes Enforcement Network (FinCEN);
(8) Treasury Inspector General for Tax Administration (TIGTA); and
(9) Internal Revenue Service (IRS).

Categories of individuals covered by the system:
Individuals who have: (1) Requested access to records pursuant to
the Freedom of Information Act, 5 U.S.C. 552 (FOIA), or who have
appealed initial denials of their requests; and/or (2) made a request
for access, amendment, or other action pursuant to the Privacy Act of
1974, 5 U.S.C. 552a (PA).

Categories of records in the system:
Requests for records or information pursuant to the FOIA/PA, which
includes the names of individuals making written or electronically
submitted requests for records under the FOIA/PA; the contact
information of the requesting individual such as their mailing address,
email address, and/or phone number; and the dates of such requests and
their receipt. Supporting records include the written correspondence
received from requesters and responses made to such requests; internal
processing documents and memoranda; referrals and copies of records
provided or withheld; and may include legal memoranda and opinions.
Comparable records are maintained in this system with respect to any
appeals made from initial denials of access, refusal to amend records,
and lawsuits under the FOIA/PA.

Authority for maintenance of the system:
Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5
U.S.C. 552a; and 5 U.S.C. 301.

Purpose(s):
The system is used by officials to administratively control and/or
process requests for records to ensure compliance with the FOIA/PA and
to collect data for the annual reporting requirements of the FOIA and
other Departmental management report requirements. In addition, the
system allows for online submission to expedite the consideration of
requests.

[[Page 78273]]

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, foreign,
State, local, tribal or other public authorities or self-regulatory
organizations responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a court order,
or in connection with criminal law proceedings;
(3) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(4) Disclose information to another Federal agency to (a) permit a
decision as to access, amendment or correction of records to be made in
consultation with or by that agency, or (b) verify the identity of an
individual or the accuracy of information submitted by an individual
who has requested access to or amendment or correction of records;
(5) Disclose information to the Department of Justice when seeking
legal advice, or when (a) the agency, or (b) any component thereof, or
(c) any employee of the agency in his or her official capacity, or (d)
any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee, or (e) the
United States, where the agency determines that litigation is likely to
affect the agency or any of its components, is a party to litigation or
has an interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and
necessary to the litigation;
(6) Disclose information to the appropriate foreign, State, local,
tribal, or other public authority or self-regulatory organization for
the purpose of (a) consulting as to the propriety of access to or
amendment or correction of information obtained from that authority or
organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
(7) Disclose information to contractors and other agents who have
been engaged by the Department or one of its bureaus to provide
products or services associated with the Department's or bureaus'
responsibilities arising under the FOIA/PA;
(8) Disclose information to the National Archives and Records
Administration for use in records management inspections;
(9) Disclose information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
(10) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(b), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic media, computer paper printout, index file cards, and
paper records in file folders.

Retrievability:
Retrieved by name, subject, request file number, or other data
element as may be permitted by an automated system.

Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with Treasury Directive Publication 71-10,
Department of the Treasury Security Manual; DO P-910, Departmental
Offices Information Technology Security Policy Handbook; Treasury
Directive Publication 85-01, Treasury Information Technology Security
Program; National Institute of Standards and Technology 800-122 and any
supplemental guidance issued by individual bureaus; the National
Institute of Standards and Technology Special Publication 800-53
Revision 3, Recommended Security Controls for Federal Information
Systems and Organizations; and Guide to Protecting the Confidentiality
of Personally Identifiable Information. Access to the records is
available only to employees responsible for the management of the
system and/or employees of program offices who have a need for such
information.

Retention and disposal:
The records pertaining to FOIA/PA requests are retained and
disposed of in accordance with the National Archives and Records
Administration's General Record Schedule 14--Information Services
Records.

System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices--Departmental Disclosure Officer, Department of the Treasury,
1500 Pennsylvania Avenue NW., Washington, DC 20220.
The system managers for the Treasury components are:
(1) a. DO: Director, Disclosure Services, Department of the
Treasury, Washington, DC 20220.
b. OIG: Director, Disclosure Services, Department of the Treasury,
Washington, DC 20220.
c. CDFI: Director, Disclosure Services, Department of the Treasury,
Washington, DC 20220.
d. SIGTARP: General Counsel, Office of the Special Inspector
General for the Troubled Asset Relief Program, 1801 L Street NW.,
Washington, DC 20220.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) BEP: Disclosure Officer, FOIA Office, 14th & C Streets SW.,
Washington, DC 20228.
(4) FS: Disclosure Officer, 401 14th Street SW., Washington, DC
20227.
(5) Mint: Disclosure Officer, 801 9th Street NW., 8th Floor,
Washington, DC 20220.
(6) OCC: Disclosure Officer, Communications Division, 400 7th
Street SW., Washington, DC 20024.
(7) FinCEN: P.O. Box 39, Vienna, VA 22183.
(8) TIGTA: Director, Human Capital and Support Services, 1401 H St.
NW., Ste. 469, Washington, DC 20005.
(9) IRS: Internal Revenue Service Centralized Processing Unit--Stop
93A,

[[Page 78274]]

Post Office Box 621506, Atlanta, GA 30362.

Record Access procedures:
See ``Notification procedure'' above.

Contesting Record procedures:
See ``Notification procedure'' above.

Record source categories:
The information contained in these files originates from
individuals who make FOIA/PA requests and agency officials responding
to those requests.

Exemptions claimed for the system:
None. Please note that the Department has claimed one or more
exemptions (see 31 CFR 1.36) for a number of its other systems of
records under 5 U.S.C. 552a(j)(2) and (k)(1), (2), (3), (4), (5), and
(6). During the course of a FOIA/PA action, exempt materials from those
other systems may become a part of the case records in this system. To
the extent that copies of exempt records from those other systems have
been recompiled and/or entered into these FOIA/PA case records, the
Department claims the same exemptions for the records as they have in
the original primary systems of records of which they are a part.
TREASURY .005

System name:
Public Transportation Incentive Program Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Avenue NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury bureaus and their associated field offices are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th St. NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22182.

Categories of individuals covered by the system:
Employees who have applied for or who participate in the Public
Transportation Incentive Program.

Categories of records in the system:
(1) Public Transportation Incentive Program application form
containing the participant's name, last four digits of the social
security number, or for IRS employees the Standard Employee Identifier
(SEID) issued by the IRS, place of residence, office address, office
telephone, grade level, duty hours, previous method of transportation,
costs of transportation, and the type of fare incentive requested.
Incentives authorized under the Federal Workforce Transportation
Program may be included in this program.
(2) Reports submitted to the Department of the Treasury in
accordance with Treasury Directive 74-10.

Authority for maintenance of the system:
5 U.S.C. 301, 26 U.S.C. 132(f), and Public Law 101-509.

Purpose(s):
The records are used to administer the public transportation
incentive or subsidy programs provided by Treasury bureaus for eligible
employees. The system also enables the Department to compare these
records with other Federal agencies to ensure that employee
transportation programs benefits are not abused.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order or
license;
(2) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena where relevant or
potentially relevant to a proceeding, or in connection with criminal
law proceedings;
(3) A congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(4) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and/or 7114;
(5) Agencies, contractors, and others to administer Federal
personnel or payroll systems, and for debt collection and employment or
security investigations;
(6) Other Federal agencies for matching to ensure that employees
receiving PTI Program benefits are not listed as a carpool or vanpool
participant, the holder of a parking permit; and to prevent the program
from being abused;
(7) The Department of Justice when seeking legal advice, or when
(a) the Department of the Treasury (agency) or (b) any component
thereof, or (c) any employee of the agency in his or her official
capacity, or (d) any employee of the agency in his or her individual
capacity where the Department of Justice has agreed to represent the
employee, or (e) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is
a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice is deemed by the
agency to be relevant and necessary to the litigation;
(8) The Office of Personnel Management, the Merit Systems
Protection Board, the Equal Employment Opportunity Commission, and the
Federal Labor Relations Authority or other third parties when mandated
or authorized by statute; and
(9) A contractor for the purpose of compiling, organizing,
analyzing, programming, or otherwise refining records to accomplish an
agency function subject to the same limitations applicable to U.S.
Department of Treasury officers and employees under the Privacy Act;
(10) To appropriate agencies, entities, and persons when (a) the
Department

[[Page 78275]]

suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (b) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, file folders and/or electronic media.

Retrievability:
By name of individual, badge number or office.

Safeguards:
Access is limited to authorized employees. Files are maintained in
locked safes and/or file cabinets. Electronic records are password-
protected. During non-work hours, records are stored in locked safes
and/or cabinets in locked room.

Retention and disposal:
Active records are retained indefinitely. Inactive records are held
for three years and then destroyed.

System manager(s) and address:
The system managers for the Treasury bureaus are:
(1) Departmental Offices:
a. Director, Occupational Safety and Health Office, Room 6204
Annex, 1500 Pennsylvania Ave. NW., Washington, DC 20220.
b. Office of Inspector General: Office of Assistant Inspector for
Management Services, Office of Administrative Services, Suite 510, 740
15th St. NW., Washington, DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) BEP: Chief, Office of Human Resources, Bureau of Engraving and
Printing, 14th and C Streets SW., Washington, DC 20228.
(4) OCC: Building Manager, Building Services, Office of the
Comptroller of the Currency, 400 7th Street SW., Washington, DC 20024.
(5) FMS: Director, Administrative Programs Division, Financial
Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD
20782.
(6) IRS: Official prescribing policies and practices--Chief,
National Office, Protective Program Staff, Director, Personnel Policy
Division, 2221 S. Clark Street-CP6, Arlington, VA 20224. Officials
maintaining the system--Supervisor of local offices where the records
reside. (See IRS Appendix A for addresses.)
(7) Mint: Office of Procurement and Support Services Division,
Support Services Branch, 801 9th St. NW., 2nd Floor, Washington, DC
20220.
(8) BPD: Director, Division of Administrative Services, Avery
Street Building, 320 Avery Street, Parkersburg, WV 26101.
(9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Record Access procedures:
See ``Notification procedure'' above.

Contesting Record procedures:
See ``Notification procedure'' above.

Record source categories:
The source of the records is from employees who have applied for
the transportation incentive, the incentive program managers and other
appropriate agency officials, or other Federal agencies.

Exemptions claimed for the system:
None.
TREASURY .006

System name:
Parking and Carpool Program Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Avenue NW.,
Washington, DC 20220. The locations at which the system is maintained
by Treasury bureaus and their associated field offices are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): 799 E Street NW., Washington,
DC 20239.

Categories of individuals covered by the system:
Current employees of the Department and individuals from other
government agencies or private sector organizations who may use, or
apply to use, parking facilities or spaces controlled by the
Department. Individuals using handicapped or temporary guest parking
controlled by the Department.

Categories of records in the system:
Records may include the name, position title, manager's name,
organization, vehicle identification, arrival and departure time, home
addresses, office telephone numbers, social security numbers, badge
number, and service computation date or length of service with a
component of an individual or principal carpool applicant. Contains
name, place of employment, duty telephone, vehicle license number and
service computation date of applicants, individuals or carpool members.
For parking spaces, permit number, priority group (handicapped, job
requirements/executive officials (SES) or carpool/vanpool). Medical
information may also be included when necessary to determine disability
of applicant when applying for handicapped parking spaces.

Authority for maintenance of the system:
5 U.S.C. 301; 44 U.S.C. 3101; Treasury Department Order No. 165,
revised as

[[Page 78276]]

amended. Federal Property and Administrative Services Act of 1949, as
amended.

Purpose(s):
The records are used to administer parking, carpool and vanpool
programs within the Department. The system enables the Department to
allocate and check parking spaces assigned to government or privately-
owned vehicles operated by visitors, handicapped personnel, key
personnel, and employees eligible to participate in a parking program
and carpools or vanpools. The Department is also able to compare these
records with other Federal agencies to ensure parking privileges or
other employee transportation benefits are not abused.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information to:
(1) Appropriate Federal, State, local, or foreign agencies, or
other public authority responsible for investigating or prosecuting the
violations of or for enforcing or implementing a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(3) A physician for making a determination on a person's
eligibility for handicapped parking;
(4) A contractor who needs to have access to this system of records
to perform an assigned activity;
(5) Parking coordinators of Government agencies and private sector
organizations for verification of employment and participation of pool
members;
(6) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(7) Department of Justice when seeking legal advice, or when (a)
the Department of the Treasury (agency) or (b) any component thereof,
or (c) any employee of the agency in his or her official capacity, or
(d) any employee of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the employee, or (e)
the United States, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be
relevant and necessary to the litigation;
(8) Third parties when mandated or authorized by statute or when
necessary to obtain information that is relevant to an inquiry
concerned with the possible abuse of parking privileges or other
employee transportation benefits;
(9) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal law proceedings or in
response to a court order where relevant or potentially relevant to a
proceeding, and
(10) Officials of the Merit Systems Protection Board, the Federal
Labor Relations Authority, the Equal Employment Opportunity Commission
or the Office of Personnel Management when requested in the performance
of their authorized duties.
(11) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Hard copy and/or electronic media.

Retrievability:
Name, address, social security number, badge number, permit number,
vehicle tag number, and agency name or organization code on either the
applicant or pool members as needed by a bureau. Records are filed
alphabetically by location.

Safeguards:
Paper records are maintained in locked file cabinets. Access is
limited to personnel whose official duties require such access and who
have a need to know the information in a record for a job-related
purpose Access to computerized records is limited, through use of a
password, to those whose official duties require access. Protection and
control of sensitive but unclassified (SBU) records are in accordance
with TD P 71-10, Department of the Treasury Security Manual, and any
supplemental guidance issued by individual bureaus. The IRS access
controls will not be less than those provided by the Automated
Information System Security Handbook, IRM 2(10)00, and the Manager's
Security Handbook, IRM 1(16)12.

Retention and disposal:
Generally, record maintenance and disposal is in accordance with
NARA General Retention Schedule 11, and any supplemental guidance
issued by individual components. Disposal of manual records is by
shredding or burning; electronic data is erased. Destroyed upon change
in, or revocation of, parking assignment. For the IRS, records are
maintained in accordance with Records Control Schedule 301--General
Records Schedule 11, Space and Maintenance Records, Item 4(a), IRM
1(15)59.31.

System manager(s) and address:
The system managers for the Treasury components are:
(1) DO:
a. Director, Occupational Safety and Health Office, Room 6204
Annex, 1500 Pennsylvania Ave. NW., Washington, DC 20220.
b. OIG: Director, Administrative Services Division, Office of
Management Services, Room 510, 740 15th Street NW., Washington, DC
20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) OCC: Building Manager, Building Services, Office of the
Comptroller of the Currency, 400 7th Street SW., Washington, DC 20024
(4) BEP: Chief, Office of Security, Bureau of Engraving and
Printing, 14th and C Streets SW., Washington, DC 20228.
(5) FMS: Director, Administrative Programs Division, 3700 East West
Highway, Hyattsville, MD 20782.
(6) IRS: Chief, Security and Safety Branch; Regional Commissioners,
District Directors, Internal Revenue Service Center Directors, and
Computing Center Directors. (See IRS Appendix A for addresses.)

[[Page 78277]]

(7) MINT: Office of Procurement and Support Services Division,
Support Services Branch, 801 9th St. NW., 2nd Floor, Washington, DC
20220.
(8) BPD: Director, Washington Support Services, Bureau of the
Public Debt, 799 E Street NW., Washington, DC 20239.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Parking permit applicants, members of carpools or vanpools, other
Federal agencies, medical doctor if disability determination is
requested.

Exemptions claimed for the system:
None.
TREASURY .007

System name:
Personnel Security System--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Avenue NW., Room 3180
Annex, Washington, DC 20220, in the Office of Security Programs (and
other office locations identified below) which is responsible for
making suitability, fitness, security clearance, access, and Homeland
Security Presidential Directive-12 (HSPD-12) credentialing decisions.
Other locations at which the system is maintained by Treasury bureaus
and their associated offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Avenue NW., Room 3180 Annex, Washington, DC
20220.
b. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L Street NW., Washington, DC 20220.
(2) Office of Inspector General (OIG): 320 Avery Street,
Parkersburg, West Virginia 26101.
(3) Treasury Inspector General for Tax Administration (TIGTA): 1401
H Street NW., Suite 469, Washington, DC 20005.
(4) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G Street
NW., Washington, DC 20220.
(5) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20219.
(6) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(7) Bureau of the Fiscal Service (BFS): Security Operations
Division, Personnel Security Branch, 3700 East West Highway,
Hyattsville, Maryland and BFS at 320 Avery Street, Parkersburg, West
Virginia 26101.
(8) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, Virginia
22183-0039.
(10) Internal Revenue Service (IRS), 1111 Constitution Avenue NW.,
Washington, DC 20224.

Categories of individuals covered by the system:
(1) Current and former government employees, applicants,
consultants, experts, contractor personnel occupying sensitive
positions in the Department; (2) current and former U.S. Executive
Directors and Alternates employed at International Financial
Institutions; (3) personnel who are appealing a denial or a revocation
of a Treasury-issued security clearance; (4) employees and contractor
personnel who have applied for the HSPD-12 Personal Identity
Verification (PIV) Card; (5) individuals who are not Treasury
employees, but who are or were involved in Treasury Department programs
under a co-operative assignment or under a similar agreement, and
State, Local, Tribal and Private sector partners identified by Treasury
sponsors for eligibility to access classified information in support of
homeland defense initiatives.

Categories of records in the system:
(1) Applicable records containing the following information within
background investigations relating to personnel investigations
conducted by the Office of Personnel Management, select Treasury
bureaus (IRS, Mint and BEP) and other Federal agencies and departments
on a pre-placement and post-placement basis to make suitability,
fitness, and HSPD-12 PIV determinations and for granting security
clearances, i.e., individual's name, former names and aliases; date and
place of birth; social security number; height; weight; hair and eye
color; gender; mother's maiden name; current and former home addresses,
phone numbers, and email addresses; employment history; military record
information; selective service registration record; residential
history; education and degrees earned; names of associates and
references with their contact information; citizenship; passport
information; criminal history; civil court actions; prior security
clearance and investigative information; mental health history; records
related to drug and/or alcohol use; financial record information;
information from the IRS pertaining to income tax returns; credit
reports; the name, date and place of birth, social security number, and
citizenship information for spouse or cohabitant; the name and marriage
information for current and former spouse(s); the citizenship, name,
date and place of birth, and address for relatives; information on
foreign contacts and activities; association records; information on
loyalty to the United States; and other agency reports furnished to
Treasury in connection with the background investigation process, and
other information developed from the above; (2) summaries of personal
and third party interviews conducted during the course of the
background investigation; (3) previously used card index records
comprised of Notice of Personnel Security Investigation (OS F 67-32.2);
(4) signed Classified Information Non-disclosure Agreement (SF 311),
and related supplemental documents for those persons issued a security
clearance; (5) completed Security Orientation Acknowledgment (TD F 15-
05.01) for persons having received initial security training on
safeguarding classified information ; (6) an automated data system
reflecting identification data on incumbents and former employees,
disclosure and authorization forms, and record of investigations, level
and date of security clearance, if any, as well as status of
investigations; (7) records pertaining to suspensions or an appeal of a
denial or a revocation of a Treasury-issued security clearance; (8)
records pertaining to the personal identification verification process
mandated by HSPD-12 and the issuance, denial or revocation of a PIV
card; and (9) records of personnel background investigations conducted
by other Federal agencies.

Authority for maintenance of the system:
Sections 2 & 3, Executive Order 10450, Executive Order 12968, as
amended, and HSPD-12.

Purpose(s):
(1) The records in this system are used to provide investigatory
information for determinations concerning whether an individual is
suitable or fit for Government employment; eligible for logical and
physical access to Treasury controlled facilities and information
systems; eligible to hold sensitive positions (including but not
limited to eligibility

[[Page 78278]]

for access to classified information); fit to perform work for or on
behalf of the U.S. Government as a contractor; qualified to perform
contractor services for the U.S. Government; or loyal to the United
States; (2) additionally, these records are used to ensure the Treasury
is upholding the highest standards of integrity, loyalty, conduct, and
security among its employees and contract personnel; (3) the records
may be used to help streamline and make the adjudicative process more
efficient; and (4) to otherwise conform with applicable legal,
regulatory and policy authorities.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
All or a portion of the Treasury records contained in this system
may be used to disclose information to: (1) Designated officers and
employees of agencies, offices, and other establishments in the
executive, legislative and judicial branches of the Federal government,
when such agency, office, or establishment conducts an investigation of
the individual for purposes of granting a security clearance, or for
the purpose of making a determination of qualifications, suitability,
fitness, or issuance of an HSPD-12 PIV card for physical and/or logical
access to facilities/IT systems or restricted areas; to determine
access to classified information and/or in connection with performance
of a service to the Federal government under a contract or other
agreement; (2) pursuant to the order of a court of competent
jurisdiction; (3) the Department of Justice, or in a proceeding before
a court, adjudicative body, or other administrative body before which
the Department of the Treasury is authorized to appear, when: (a) The
Department of the Treasury, or any component thereof; or (b) any
employee of the Department of the Treasury in his or her official
capacity; or (c) any employee of the Department of the Treasury in his
or her individual capacity where the Department of Justice or the
Department of the Treasury has agreed to represent the employee; or (d)
the United States, when the Department of the Treasury determines that
litigation is likely to affect the Department of the Treasury or any of
its components; is a party to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice or
the Department of the Treasury is deemed by the Department of the
Treasury to be relevant and necessary to the litigation; provided,
however, that the disclosure is compatible with the purpose for which
records were collected; (4) a congressional office in response to a
written inquiry made at the request of the individual to whom the
record pertains; (5) to another agency or to an instrumentality of any
governmental jurisdiction within or under the control of the United
States for a civil or criminal law enforcement activity if the activity
is authorized by law, and if the head of the agency or instrumentality
has made a written request to the Treasury component which maintains
the record specifying the particular portion desired and the law
enforcement activity for which the record is sought; (6) the Office of
Personnel Management, Merit Systems Protection Board, Equal Employment
Opportunity Commission, Federal Labor Relations Authority, and the
Office of Special Counsel for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations; and (7) to
appropriate agencies, entities, and persons when (a) the Department
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (b) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with Treasury's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in paper format in file folders, on index
cards, magnetic media and in electronic database in the Personnel
Security System, and the e-QIP system.

Retrievability:
Records are retrieved by name.

Safeguards:
Paper records are stored in locked metal containers and in locked
rooms. Electronic records are password protected. Access is limited to
authorized Treasury security officials who have a need to know in the
performance of their official duties and whose background
investigations have been favorably adjudicated before they are allowed
access to the records.

Retention and disposal:
The records on government employees and contractor personnel are
retained for the duration of their employment at the Treasury
Department. The records on applicants not selected and separated
employees are destroyed or sent to the Federal Records Center in
accordance with General Records Schedule 18.

System manager(s) and address:
Department of the Treasury Official prescribing policies and
practices: Director, Office of Security Programs, 1500 Pennsylvania
Avenue NW., Room 3180 Annex, Washington, DC 20220.
The system managers for the Treasury bureau components are:
(1) Departmental Offices:
a. Chief, Personnel Security, 1500 Pennsylvania Avenue NW., Room
3180 Annex, Washington, DC 20220.
b. SIGTARP: Director, Human Resources, 1801 L Street NW.,
Washington, DC 20220.
(2) OIG: Personnel Officer, 740 15th Street NW., Suite 510,
Washington, DC 20220.
(3) TIGTA: Personnel Security Officer, 1401 H Street NW., Suite
469, Washington, DC 20005.
(4) TTB: Alcohol and Tobacco Tax and Trade Bureau: Director of
Security and Emergency Preparedness 1310 G Street NW., Washington, DC
20220.
(5) BFS: Director, Division of Security and Emergency Preparedness,
Director, Division of Human Resources Operations Division, Avery Street
Building, 320 Avery Street, Parkersburg, West Virginia 26101 and
Director, Administrative Programs Division, 3700 East West Highway,
Hyattsville, Maryland 20782.
(6) OCC: Director, Administrative Services Division, 400 7th Street
SW., Washington, DC 20219.
(7) BEP: Chief, Office of Security, 14th & C Streets NW.,
Washington, DC 20228.
(8) Mint: Associate Director for Protection, 801 9th Street NW.,
8th Floor, Washington, DC 20220.
(9) FinCEN: Director, Vienna, Virginia 22183-0039.
(10) IRS: Director, Personnel Security, 1111 Constitution Avenue
NW., Washington, DC 20224.

Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest

[[Page 78279]]

its content, may inquire in accordance with instructions pertaining to
individual Treasury components appearing at 31 CFR part 1, subpart C,
appendices A-N.

Record Access procedures:
See ``Notification procedure'' above.

Contesting Record procedures:
See ``Notification procedure'' above.

Record source categories:
The information provided by individual employees, consultants,
experts and contractors (including the results of in-person interviews)
whose files are on record as authorized by those concerned, information
obtained from current and former employers, co-workers, neighbors,
acquaintances, educational records and instructors, and police and
credit record checks.

Exemptions claimed for the system:
This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3),
and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(5). (See 31 CFR 1.36.)
TREASURY .009

System name:
Treasury Fiscal Service Systems--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,
DC 20220. The locations at which the system is maintained by Treasury
components and their associated field offices are:
(1) Departmental Offices (DO):
a. Office of Financial Management, Attn: Met Sq. Bldg., 6th Fl.,
1500 Pennsylvania Avenue NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L. Street NW., Washington, DC 20220.
e. Community Development Financial Institutions Fund (CDFI): 601
13th Street NW., Suite 200 South, Washington, DC 20005.
f. Federal Financing Bank (FFB): 1500 Pennsylvania Avenue NW.,
South Court One, Washington, DC 20220.
g. Office of International Affairs (IA): 1500 Pennsylvania Avenue
NW., Room 5441D, Washington, DC 20220.
h. Treasury Forfeiture Fund: 740 15th Street NW., Suite 700,
Washington, DC 20220.
i. Treasury Franchise Fund: Avery Street Building, 320 Avery
Street, Parkersburg, WV 26101.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(8) Bureau of the Public Debt (BPD): Avery Street Building, 320
Avery Street, Parkersburg, WV 26101.
(10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.

Categories of individuals covered by the system:
(1) Current and former Treasury employees, non-Treasury personnel
on detail to the Department, current and former vendors, all debtors
including employees or former employees; (2) persons paying for goods
or services, returning overpayment or otherwise delivering cash; (3)
individuals, private institutions and business entities who are
currently doing business with, or who have previously conducted
business with the Department of the Treasury to provide various goods
and services; (4) individuals who are now or were previously involved
in tort claims with Treasury; (5) individuals who are now or have
previously been involved in payments (accounts receivable/revenue) with
Treasury; and (6) individuals who have been recipients of awards. Only
records reflecting personal information are subject to the Privacy Act.
The system also contains records concerning corporations, other
business entities, and organizations whose records are not subject to
the Privacy Act.

Categories of records in the system:
The financial systems used by the Treasury components to collect,
maintain and disseminate information include the following types of
records: Routine billing, payment, property accountability, and travel
information used in accounting and financial processing; administrative
claims by employees for lost or damaged property; administrative
accounting documents, such as relocation documents, purchase orders,
vendor invoices, checks, reimbursement documents, transaction amounts,
goods and services descriptions, returned overpayments, or otherwise
delivering cash, reasons for payment and debt, travel-related
documents, training records, uniform allowances, payroll information,
etc., which reflect amount owed by or to an individual for payments to
or receipt from business firms, private citizens and or institutions.
Typically, these documents include the individual's name, social
security number, address, and taxpayer identification number. Records
in the system also include employment data, payroll data, position and
pay data.

Authority for maintenance of the system:
31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et
seq., 5 U.S.C. 4111(b), Public Law 97-365, 26 U.S.C. 6103(m)(2), 5
U.S.C. 5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101
et seq., 41 CFR parts 301-304, EO 11348, and Treasury Order 140-01.

Purpose(s):
The Treasury Integrated Financial Management and Revenue System is
to account for and control appropriated resources; maintain accounting
and financial information associated with the normal operations of
government organizations such as billing and follow-up, for paying
creditors, to account for goods and services provided and received, to
account for monies paid and received, process travel authorizations and
claims, process training claims, and process employee claims for lost
or damaged property. The records management and statistical analysis
subsystems provide a data source for the production of reports,
statistical surveys, documentation and studies required for integrated
internal management reporting of costs associated with the Department's
operation.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose information:
(1) To appropriate Federal, State, local, or foreign agencies, or
other public authority responsible for investigating or prosecuting the
violations of or for enforcing or implementing a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;

[[Page 78280]]

(2) To the Department of Justice when seeking legal advice, or when
(a) the agency or (b) any component thereof, or (c) any employee of the
agency in his or her official capacity, or (d) any employee of the
agency in his or her individual capacity where the Department of
Justice has agreed to represent the employee, or (e) the United States,
where the agency determines that litigation is likely to affect the
agency or any of its components, is a party to litigation or has an
interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and
necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency
collected the records;
(3) To a Federal, State, local, or other public authority
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's, bureau's, or
authority's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit;
(4) In a proceeding before a court, adjudicative body, or other
administrative body before which the agency is authorized to appear
when: (a) The agency, or (b) or any component thereof, or (c) any
employee of the agency in his or her official capacity, or (d) any
employee of the agency in his or her individual capacity where the
Department of Justice or the agency has agreed to represent the
employee; or (e) the United States, when the agency determines that
litigation is likely to affect the agency, is a party to litigation or
has an interest in such litigation, and the use of such records by the
agency is deemed to be relevant and necessary to the litigation or
administrative proceeding and not otherwise privileged;
(5) To a Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) To the news media in accordance with guidelines contained in 28
CFR 50.2 which pertain to an agency's functions relating to civil and
criminal proceedings;
(7) To third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation;
(8) To a public or professional licensing organization when such
information indicates, either by itself or in combination with other
information, a violation or potential violation of professional
standards, or reflects on the moral, educational, or professional
qualifications of an individual who is licensed or who is seeking to
become licensed;
(9) To a contractor for the purpose of compiling, organizing,
analyzing, programming, processing, or otherwise refining records
subject to the same limitations applicable to U.S. Department of the
Treasury officers and employees under the Privacy Act;
(10) To a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations or in connection with criminal law proceedings
or in response to a court order;
(11) Through a computer matching program, information on
individuals owing debts to the Department of the Treasury, or any of
its components, to other Federal agencies for the purpose of
determining whether the debtor is a Federal employee or retiree
receiving payments which may be used to collect the debt through
administrative or salary offset;
(12) To other Federal agencies to effect salary or administrative
offset for the purpose of collecting debts, except that addresses
obtained from the IRS shall not be disclosed to other agencies;
(13) To disclose information to a consumer reporting agency,
including mailing addresses obtained from the Internal Revenue Service,
to obtain credit reports;
(14) To a debt collection agency, including mailing addresses
obtained from the Internal Revenue Service, for debt collection
services;
(15) To unions recognized as exclusive bargaining representatives
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the
Merit Systems Protection Board, arbitrators, the Federal Labor
Relations Authority, and other parties responsible for the
administration of the Federal labor-management program for the purpose
of processing any corrective actions, or grievances, or conducting
administrative hearings or appeals, or if needed in the performance of
other authorized duties;
(16) To a public or professional auditing organization for the
purpose of conducting financial audit and/or compliance audits;
(17) To a student participating in a Treasury student volunteer
program, where such disclosure is necessary to support program
functions of Treasury, and
(18) To insurance companies or other appropriate third parties,
including common carriers and warehousemen, in the course of settling
an employee's claim for lost or damaged property filed with the
Department.
(19) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information
concerning a government claim against an individual may be furnished in
accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt
Collection Act of 1982 (Pub. L. 97-365) to consumer reporting agencies
to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper, microform and electronic media.

Retrievability:
Name, social security number, vendor ID number, and document number
(travel form, training form, purchase order, check, invoice, etc.).

Safeguards:
Protection and control of sensitive but unclassified (SBU) records
in this system is in accordance with TD P 71-10, Department of the
Treasury Security Manual, and any supplemental guidance issued by
individual components.

Retention and disposal:
Record maintenance and disposal is in accordance with National
Archives and Records Administration retention schedules, and any
supplemental

[[Page 78281]]

guidance issued by individual components.

System manager(s) and address:
(1) DO: a. Director, Financial Management Division, 1500
Pennsylvania Avenue NW., Attn: 1310 G Street, 2nd floor, Washington, DC
20220.
b. OIG: Assistant Inspector General for Management, 740 15th St.
NW., Suite 510, Washington, DC 20220.
c. TIGTA: Director, Finance and Accountability, 1125 15th Street
NW., Suite 700A, Washington, DC 20005.
d. SIGTARP: Chief Financial Officer, 1801 L Street NW., Washington,
DC 20220.
e. CDFI Fund: Deputy Director for Management/CFO, 601 13th Street
NW., Suite 200 South, Washington, DC 20005.
f. FFB: Chief Financial Officer, 1500 Pennsylvania Avenue NW.,
South Court One, Washington, DC 20220.
g. IA: Deputy Senior Director, Business Operations, 1500
Pennsylvania Avenue NW., Room 5127A, Washington, DC 20220.
h. Treasury Forfeiture Fund: Assistant Director for Financial
Management/CFO, 740 15th Street NW., Suite 700, Washington, DC 20220.
i. Treasury Franchise Fund: Director, Division of Franchise
Services, Bureau of the Public Debt, 320 Avery Street, Parkersburg, WV
26101.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) IRS: Chief Financial Officer, Internal Revenue Service, 1111
Constitution Avenue NW., Room 3013, Washington, DC 20224.
(4) BPD: Director, Division of Financial Management, Bureau of
Public Debt, Avery Street Building, 320 Avery Street, Parkersburg, WV.
(5) OCC: Chief Financial Officer, Comptroller of the Currency, 400
7th Street SW., Washington, DC 20024 (6) BEP: Chief Financial Officer,
Bureau of Engraving and Printing, 14th and C Streets NW., Room 113M,
Washington, DC 20228.
(7) FMS: Chief Financial Officer, Financial Management Service,
3700 East West Highway, Room 106A, Hyattsville, MD 20782.
(8) Mint: Chief Financial Officer, United States Mint, 801 9th
Street NW., 7th Floor, Washington, DC 20220.
(9) FinCEN: Director, P. O. Box 39, Vienna, VA 22183-0039.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Individuals, private firms, other government agencies, contractors,
documents submitted to or received from a budget, accounting, travel,
training or other office maintaining the records in the performance of
their duties.

Exemptions claimed for the system:
None.
TREASURY .010

System name:
Telephone Call Detail Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,
DC 20220. The locations at which the system is maintained by Treasury
components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave. NW., Washington, DC 20220.
b. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th St. NW., Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Financial Crimes Enforcement Network (FinCEN): Vienna, Virginia
22182.
(6) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(7) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(8) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.

Categories of individuals covered by the system:
Individuals (generally agency employees and contractor personnel)
who make local and/or long distance calls, individuals who received
telephone calls placed from or charged to agency telephones.

Categories of records in the system:
Records relating to the use of Department telephones to place local
and/or long distance calls, whether through the Federal
Telecommunications System (FTS), commercial systems, or similar
systems; including voice, data, and videoconference usage; telephone
calling card numbers assigned to employees; records of any charges
billed to Department telephones; records relating to location of
Department telephones; and the results of administrative inquiries to
determine responsibility for the placement of specific local or long
distance calls. Telephone calls made to any Treasury Office of
Inspector General Hotline numbers are excluded from the records
maintained in this system pursuant to the provisions of 5 U.S.C.,
Appendix 3, Section 7(b) (Inspector General Act of 1978).

Authority for maintenance of the system:
12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR
201-21.6.

Purpose(s):
The Department, in accordance with 41 CFR 201-21.6, Use of
Government Telephone Systems, established the Telephone Call Detail
program to enable it to analyze call detail information for verifying
call usage, to determine responsibility for placement of specific long
distance calls, and for detecting possible abuse of the government-
provided long distance network.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records and information from these records may be disclosed:
(1) To representatives of the General Services Administration or
the National Archives and Records Administration who are conducting
records management inspections under authority of 44 U.S.C. 2904 and
2906;
(2) To employees or contractors of the agency to determine
individual responsibility for telephone calls;
(3) To appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing a statute, rule, regulation, order, or
license, or where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or
regulation;

[[Page 78282]]

(4) To a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a court order, or in connection
with criminal law proceedings where relevant and necessary;
(5) To a telecommunications company providing telecommunication
support to permit servicing the account;
(6) To another Federal agency to effect an interagency salary
offset, or an interagency administrative offset, or to a debt
collection agency for debt collection services. Mailing addresses
acquired from the Internal Revenue Service may be released to debt
collection agencies for collection services, but shall not be disclosed
to other government agencies;
(7) To the Department of Justice for the purpose of litigating an
action or seeking legal advice;
(8) In a proceeding before a court, adjudicative body, or other
administrative body, before which the agency is authorized to appear
when: (a) The agency, or (b) any employee of the agency in his or her
official capacity, or (c) any employee of the agency in his or her
individual capacity where the Department of Justice has agreed to
represent the employee; or (d) the United States, when the agency
determines that litigation is likely to affect the agency, is a party
to the litigation or has an interest in such litigation, and the use of
such records by the agency is deemed relevant and necessary to the
litigation or administrative proceeding and not otherwise privileged;
(9) To a congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(10) To unions recognized as exclusive bargaining representatives
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the
Merit Systems Protection Board, arbitrators, the Federal Labor
Relations Authority, and other parties responsible for the
administration of the Federal labor-management program for the purpose
of processing any corrective actions or grievances or conducting
administrative hearings or appeals or if needed in the performance of
other authorized duties;
(11) To the Defense Manpower Data Center (DMDC), Department of
Defense, the U.S. Postal Service, and other Federal agencies through
authorized computer matching programs to identify and locate
individuals who are delinquent in their repayment of debts owed to the
Department, or one of its components, in order to collect a debt
through salary or administrative offsets;
(12) In response to a Federal agency's request made in connection
with the hiring or retention of an individual, issuance of a security
clearance, license, contract, grant, or other benefit by the requesting
agency, but only to the extent that the information disclosed is
relevant and necessary to the requesting agency's decision on the
matter.
(13) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 522a(b)(12): Disclosures may be
made from this system to ``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Microform, electronic media, and/or hard copy media.

Retrievability:
Records may be retrieved by: Individual name; component
headquarters and field offices; by originating or terminating telephone
number; telephone calling card numbers; time of day; identification
number, or assigned telephone number.

Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with TD P 71-10, Department of the Treasury
Security Manual, and any supplemental guidance issued by individual
components.

Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration General Records Schedule 3. Hard copy and
microform media disposed by shredding or incineration. Electronic media
erased electronically.

System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices--Director, Customer Services Infrastructure and Operations,
Department of the Treasury, Room 2150, 1425 New York Avenue NW.,
Washington, DC 20220. The system managers for the Treasury components
are:
(1) a. DO: Chief, Telecommunications Branch, Automated Systems
Division, Room 1121, 1500 Pennsylvania Avenue NW., Washington, DC
20220.
b. SIGTARP: Special Inspector General for the Troubled Asset Relief
Program, 1801 L Street NW., Washington, DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
St. NW., Suite 700A, Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) OCC: Associate Director, Telecommunications, Systems Support
Division, Office of the Comptroller of the Currency, 400 7th Street SW
Washington, DC 20024.
(4) BEP: Deputy Associate Director (Chief Information Officer),
Office of Information Systems, Bureau of Engraving and Printing, Room
104-24M, 14th and C Street SW., Washington, DC 20228.
(5) FS: Director, Platform Engineering Division, 3700 East West
Highway, Hyattsville, MD 20782.
(6) IRS: Official prescribing policies and practices: National
Director, Operations and Customer Support, Internal Revenue Service,
1111 Constitution Avenue NW., Washington, DC 20224. Office maintaining
the system: Director, Detroit Computing Center, (DCC), 1300 John C.
Lodge Drive, Detroit, MI 48226.
(7) Mint: Associate Director for Information Technology/CIO, 801
9th Street NW., Washington, DC 20220.
(8) FS: Official prescribing policies and practices: Assistant
Commissioner (Office of Information Technology), 200 Third Street,
Parkersburg, WV 26106-1328. Office maintaining the system: Division of
Communication, 200 Third Street, Parkersburg, WV 26106-1328.
(9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

[[Page 78283]]

Record access procedures:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C, appendices
A-M.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Telephone assignment records, call detail listings, results of
administrative inquiries to individual employees, contractors or
offices relating to assignment of responsibility for placement of
specific long distance or local calls.

Exemptions claimed for the system:
None.
TREASURY .011

System name:
Treasury Safety and Health Information Management System (SHIMS)--
Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,
DC 20220. Other locations at which the system is maintained by Treasury
components and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave. NW., Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
e. Community Development Financial Institutions Fund (CDFI): 601
13th Street NW., Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the currency (OCC): 400 7th Street
SW., Washington, DC 20024 (4) Bureau of Engraving and Printing (BEP):
14th & C Streets SW., Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.

Categories of individuals covered by the system:
Current and past Treasury employees and contractors who are injured
on Department of the Treasury property or while in the performance of
their duties offsite. Members of the public who are injured on
Department of the Treasury property are also included in the system.

Categories of records in the system:
Records in this system pertain to medical injuries and occupational
illnesses of employees which include social security numbers, full
names, job titles, government and home addresses (city, state, zip
code), home telephone numbers, work telephone numbers, work shifts,
location codes, and gender. Mishap information on environmental
incidents, vehicle accidents, property losses and tort claims are also
included. In addition, results of investigations, corrective actions,
supervisory information, safety representatives' names, data as to
chemicals used, processes affected, causes of losses, etc. are also
included. Records relating to contractors include full name, job title,
work addresses (city, state, zip code), work telephone number, location
codes, and gender. Records pertaining to a member of the public include
full name, home address (city, state, zip code), home telephone number,
location codes and gender. (Official compensation claim file,
maintained by the Department of Labor's Office of Workers' Compensation
Programs (OWCP) is part of that agency's system of records and not
covered by this notice.)

Authority for maintenance of the system:
5 U.S.C. 301, Executive Order 12196, section 1-2.

Purpose(s):
This system of records supports the development and maintenance of
a Treasury-wide incident tracking and reporting system and will make it
possible to streamline a cumbersome paper process. Current web
technology will be employed and facilitate obtaining real-time data and
reports related to injuries and illnesses. As an enterprise system for
the Department and its component bureaus, incidents analyses can be
performed instantly to affect a more immediate implementation of
corrective actions and to prevent future occurrences. Information
pertaining to past and all current employees and contractors injured on
Treasury property or while in the performance of their duties offsite,
as well as members of the public injured while on Federal property,
will be gathered and stored in SIMIS. This data will be used for
analytical purposes such as trend analysis, and the forecasting/
projecting of incidents. The data will be used to generate graphical
reports resulting from the analyses.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local, or foreign agencies, or other public authority responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose pertinent information to the Department of Justice for
the purpose of litigating an action or seeking legal advice;
(3) Disclose information to the Office of Workers' Compensation
Programs, Department of Labor, which is responsible for the
administration of the Federal Employees' Worker Compensation Act
(FECA);
(4) Disclose information to a Federal, State, local, or other
public authority maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's, bureau's, or authority's hiring or retention of an
individual, or issuance of a security clearance, license, contract,
grant, or other benefit;
(5) Disclose information in a proceeding before a court,
adjudicative body, or other administrative body before which the
Department of the Treasury (agency) is authorized to appear when: (a)
The agency, or (b) any employee of the agency in his or her official
capacity, or (c) any employee of the agency in his or her individual
capacity where the Department of Justice or the agency has agreed to
represent the employee; or (d) the

[[Page 78284]]

United States, when the agency determines that litigation is likely to
affect the agency, is a party to litigation or has an interest in such
litigation, and the use of such records by the agency is deemed to be
relevant and necessary to the litigation or administrative proceeding
and not otherwise privileged;
(6) Disclose information to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(7) Disclose information to a contractor for the purpose of
processing administrative records and/or compiling, organizing,
analyzing, programming, or otherwise refining records subject to the
same limitations applicable to U.S. Department of the Treasury officers
and employees under the Privacy Act;
(8) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations or in connection with criminal
law proceedings or in response to a court order where relevant or
potentially relevant to a proceeding;
(9) Disclose information to unions recognized as exclusive
bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and
other parties responsible for the administration of the Federal labor-
management program if needed in the performance of their authorized
duties;
(10) Disclose information to the Equal Employment Opportunity
Commission, Merit Systems Protection Board, arbitrators, the Federal
Labor Relations Authority, and other parties responsible for the
administration of the Federal labor management program for the purpose
of processing any corrective actions or grievances or conducting
administrative hearings or appeals, or if needed in the performance of
other authorized duties;
(11) Disclose information to a Federal, State, or local public
health service agency as required by applicable law, concerning
individuals who have contracted or who have been exposed to certain
communicable diseases or conditions. Such information is used to
prevent further outbreak of the disease or condition;
(12) Disclose information to representatives of the General
Services Administration (GSA) or the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906.
(13) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
Maintained in hardcopy and electronic media.

Retrievability:
Records can be retrieved by name, or by categories listed above
under ``Categories of records in the system.''

Safeguards:
Protection and control of any sensitive but unclassified (SBU)
records are in accordance with TD P 7110, Department of the Treasury
Security Manual. The hardcopy files and electronic media are secured in
locked rooms. Access to the records is available only to employees
responsible for the management of the system and/or employees of
program offices who have a need for such information and have been
subject to a background check and/or security clearance.

Retention and disposal:
Records are retained and disposed of in accordance with the
appropriate National Archives and Records Administration General
Records Schedule No. 1.

System manager(s) and address:
Department of the Treasury official prescribing policies and
practices: SHIMS Program Manager, Office of Environment, Safety, and
Health, Department of the Treasury, Washington, DC 20220. The system
managers for the Treasury components are:
(1) DO: a. Program Manager, Office of Environment, Safety, and
Health, Room 6000 Annex, 1500 Pennsylvania Ave. NW., Washington, DC
20220.
b. OIG: Safety and Occupational Health Manager, 740 15th Street
NW., Washington, DC 20220.
c. TIGTA: Director, Human Capital and Support Services, 1125 15th
Street NW., Suite 700A, Washington, DC 20005.
d. CDFI: Safety and Occupational Health Manager, 601 13th Street
NW., Washington, DC 20005.
(2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) OCC: Safety and Occupational Health Manager, 400 7th Street
SW., Washington, DC 20024; 400 7th Street SW., Washington, DC 20024.
(4) BEP: Safety and Occupational Health Manager, 14th & C Streets
SW., Washington, DC 20228.
(5) FS: Safety and Occupational Health Manager, PG 3700 East-West
Highway, Hyattsville, MD 20782.
(6) IRS: Safety and Occupational Health Manager, 1111 Constitution
Avenue NW., Washington, DC 20224.
(7) MINT: Designated Safety and Health Official, 801 9th Street
NW., Washington, DC 20220.
(9) FinCEN: Safety and Occupational Health Manager, P.O. Box 39,
Vienna, VA 22183-0039.

Record access procedures:
See ``Notification procedures'' above.

Contesting record procedures:
See ``Notification procedures'' above.

Record source categories:
Information is obtained from current Treasury employees,
contractors, members of the public, witnesses, medical providers, and
relevant industry experts.

Exemptions claimed for the system:
None.
TREASURY .012

System Name:
Fiscal Service Public Key Infrastructure--Treasury.

System Location:
The system of records is located at:
(1) The Fiscal Service (FS), U.S. Department of the Treasury, in
Parkersburg, WV, and,

[[Page 78285]]

(2) The Fiscal Service (FS), U.S. Department of the Treasury,
Washington, DC, and Hyattsville, MD. The system managers maintain the
system location of these records.

Categories of individuals covered by the system:
Digital certificates may be issued to any of the following
individuals: A Federal agency certifying officer who authorizes
vouchers for payment; Federal employees who approve the grantees'
accounts; an individual authorized by a state or grantee organization
to conduct business with the Fiscal Service; employees of the Fiscal
Service; fiscal agents; and contractors.

Categories of records in the system:
The system contains information needed to establish accountability
and audit control of digital certificates. It also contains records
that are needed to authorize an individual's access to a Treasury
network. Depending on the service(s) requested by the customer,
information may also include:
Personal identifiers--name, including previous name used, and
aliases; organization, employer name and address; Social Security
number, Tax Identification Number; physical and electronic addresses;
telephone, fax, and pager numbers; bank account information (name,
type, account number, routing/transit number); Federal-issued
photograph ID; driver's license information or state ID information
(number, state, and expiration date); military ID information (number,
branch, expiration date); or passport/visa information (number,
expiration date, and issuing country).
Authentication aids--personal identification number, password,
account number, shared-secret identifier, digitized signature, other
unique identifier.
The system contains records on public key data related to the
customer, including the creation, renewal, replacement or revocation of
digital certificates, including evidence provided by applicants for
proof of identity and authority, sources used to verify an applicant's
identity and authority, and the certificates issued, denied and
revoked, including reasons for denial and revocation.

Authority for maintenance of the system:
5 U.S.C. 301, 31 U.S.C. 321, and the Government Paperwork
Elimination Act, Pub. L. 105-277.

Purposes:
We are establishing the Fiscal Service Public Key Infrastructure
System to:
(1) Use electronic transactions and authentication techniques in
accordance with the Government Paperwork Elimination Act;
(2) Facilitate transactions involving the transfer of information,
the transfer of funds, or where parties commit to actions or contracts
that may give rise to financial or legal liability, where the
information is protected under the Privacy Act of 1974, as amended;
(3) Maintain an electronic system to facilitate secure, on-line
communication between Federal automated systems, and between federal
employees or contractors, by using digital signature technologies to
authenticate and verify identity;
(4) Provide mechanisms for non-repudiation of personal
identification and access to Treasury systems including, but not
limited to SPS and ASAP; and
(5) Maintain records relating to the issuance of digital
certificates utilizing public key cryptography to employees and
contractors for purpose of the transmission of sensitive electronic
material that requires protection.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be disclosed to:
(1) Congressional offices in response to an inquiry made at the
request of the individual to whom the record pertains;
(2) Appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing a statute, rule, regulation, order, or
license, where the disclosing agency becomes aware of a potential
violation of civil or criminal law or regulation;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal law proceedings or in
response to a court order;
(4) A Federal, State, local or other public authority maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's, bureau's, or authority's, hiring
or retention of an individual, or issuance of a security clearance,
license, contract, grant or other benefit;
(5) Agents or contractors who have been engaged to assist the
Department in the performance of a service related to this system of
records and who need to have access to the records in order to perform
the activity;
(6) The Department of Justice when seeking legal advice or when (a)
the Department of the Treasury or (b) the disclosing agency, or (c) any
employee of the disclosing agency in his or her official capacity, or
(d) any employee of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the employee, or (e)
the United States, where the disclosing agency determines that
litigation is likely to affect the disclosing agency, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be
relevant and necessary to the litigation; and
(7) Representatives of the National Archives and Records
Administration (NARA) who are conducting records management inspections
under authority of 44 U.S.C. 2904 and 2906.
(8) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on electronic media, multiple client-server
platforms that are backed-up to magnetic tape or other storage media,
and/or hard copy.

Retrievability:
Records may be retrieved by name, alias name, Social Security
number, Tax Identification Number, account number, or other unique
identifier.

Safeguards:
These records are maintained in controlled access areas.
Identification cards are verified to ensure that only authorized
personnel are present.

[[Page 78286]]

Electronic records are protected by restricted access procedures,
including the use of passwords and sign-on protocols which are
periodically changed. Only employees whose official duties require
access are allowed to view, administer, and control these records.
Copies of records maintained on computer have the same limited access
as paper records.

Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration retention schedules. Paper and microform records
ready for disposal are destroyed by shredding or maceration. Records in
electronic media are electronically erased using accepted techniques.

System managers and addresses:
(1) Assistant Commissioner, Office of Information Technology,
Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26101,
and,
(2) Assistant Commissioner, Information Resources, and Chief
Information Officer, Financial Management Service, 3700 East West
Highway, Hyattsville, MD 20782.

Notification procedure:
Individuals seeking notification and access to any record contained
in the system of records, or seeking to contest its content, may
inquire in accordance with instructions pertaining to individual
Treasury components appearing at 31 CFR part 1, subpart C: Appendix I
for records within the custody of the Bureau of the Public Debt, and,
Appendix G for records within the custody of the Financial Management
Service.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
The information contained in this system is provided by or verified
by the subject individual of the record, as well as federal and non-
federal sources such as private employers.

Exemptions claimed for the system:
None.
TREASURY .013

System name:
Department of the Treasury Civil Rights Complaints and Compliance
Review Files.

System location:
These records are located in the Department of the Treasury's
(Treasury) Office of Civil Rights and Diversity (OCRD), the Office of
the General Counsel, and any other office within a Treasury bureau
where a complaint is filed or where the action arose.
The locations at which the system is maintained are:
(1) a. Departmental Offices (DO): 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW., Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint (MINT): 801 9th Street NW., Washington, DC
20220.
(8) FS: 999 E Street NW., Washington, DC 20239.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.

Categories of individuals covered by the system:
Covered individuals include persons who file complaints alleging
discrimination or violation of their rights under the statutes
identified below (Authority for Maintenance) and covered entities
(e.g., recipients of financial assistance from Treasury such as
grantees and sub-grantees), whether individuals, organizations or
institutions, investigated by OCRD as a result of allegations of
discrimination or through compliance reviews conducted by OCRD. Covered
individuals also include persons who submit correspondence to OCRD
related to other compliance activities (e.g., outreach and public
education), and other correspondence unrelated to a complaint or review
and requiring response by OCRD.

Categories of records in the system:
The system encompasses a variety of records having to do with
complaints, compliance reviews, and correspondence. The complaint files
and log include complaint allegations, information gathered during the
complaint investigation, findings and results of the investigation, and
correspondence relating to the investigation, as well as status
information for all complaints.
Equivalent types of information are maintained for reviews and
correspondence activities (namely information gathered, findings,
results, correspondence and status).

Authority for maintenance of the system:
Title VI of the 1964 Civil Rights Act of 1964; sections 504 and 508
of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975;
and Title IX of the Education Amendments Act of 1972.

Purpose(s):
The complaint files and other records will be used to enforce and
ensure compliance with the legal authorities listed above. Treasury
uses the information in this system to investigate complaints and to
obtain compliance with civil rights laws.
The system is used for the investigation of complaints and in
reviewing recipients of Treasury financial assistance to determine if
these programs are in compliance with the Federal laws which prohibit
discrimination on the basis of race, color, national origin, sex, age,
and disability. In addition, the system contains case files developed
in investigating complaints and in reviewing actions within Treasury to
determine if its conducted programs and activities are in compliance
with the Federal laws. The system also contains annual and bi-annual
statistical data submitted to and used by the OCRD in monitoring the
compliance status of recipients of Department of the Treasury financial
assistance.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to disclose pertinent information to:
(1) Appropriate Federal agencies responsible for a civil rights
action or, prosecuting a violation of, or enforcing, or implementing, a
statute, rule, regulation, or order, where Treasury becomes aware of an
indication of a potential violation of civil or criminal law or
regulation, rule or order.
(2) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;

[[Page 78287]]

(3) Another Federal agency, to a court, or a party in litigation
before a court or in an administrative proceeding being conducted by a
Federal agency, when the Federal Government is a party to the judicial
or administrative proceeding. In those cases where the Federal
Government is not a party to the proceeding, records may be disclosed
if a subpoena has been signed by a court of competent jurisdiction.
(4) The National Archives and Records Administration (``NARA'') for
use in its records management inspections and its role as an Archivist.
(5) The United States Department of Justice for the purpose of
representing or providing legal advice to Treasury in a proceeding
before a court, adjudicative body, or other administrative body before
which Treasury is authorized to appear, when such proceeding involves:
(A) Treasury or any component thereof;
(B) Any employee of Treasury in his or her official capacity;
(C) Any employee of Treasury in his or her individual capacity
where the Department of Justice or Treasury has agreed to represent the
employee;
(D) The United States, when Treasury determines that litigation is
likely to affect Treasury or any of its components.
(6) Contractors and their agents, grantees, experts, consultants,
and others performing or working on a contract, service, grant,
cooperative agreement, or other assignment for Treasury, when necessary
to accomplish an agency function related to this system of records.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to Treasury officers and employees.
(7) Appropriate agencies, entities, and persons when: (a) Treasury
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (b) Treasury
has determined that as a result of the suspected or confirmed
compromise that there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by Treasury or another agency or entity) that rely upon the
compromised information; and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with Treasury's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, file folders and/or electronic media.

Retrievability:
In the case of administrative complaints, records are indexed by
the complainant's name. In the case of compliance reviews, records are
indexed by the name of the recipient of financial assistance.

Safeguards:
The civil rights complaint and compliance file system will conform
to applicable law and policy governing the privacy and security of
Federal records. These include but are not limited to the Privacy Act
of 1984, and the Paperwork Reduction Act of 1995. Only authorized users
have access to the records in the system. Specific access is structured
around need and is determined by the person's role in the organization.
Printed materials are filed in secure cabinets in secure Federal
buildings with access based on need.

Retention and disposal:
Documents related to complaints and reviews are retained at OCRD
for three years from the date the complaint is closed and then are
archived at the National Archives and Records Administration for 15
years. Correspondence is retained for one year following the end of the
fiscal year in which processed.

System manager(s) and address:
Department of the Treasury: Official prescribing policies and
practices: Associate Chief Human Capital Officer for Civil Rights and
Diversity.
The system managers for the Treasury components are:
(1) Treasury: OCRD, External Civil Rights Program Manager, 1500
Pennsylvania Avenue NW., Washington, DC 20220.
(2) a. DO: Office of EEO, EEO Director, 1500 Pennsylvania Avenue
NW., Washington, DC 20220.
b. OIG: EEO and Diversity Manager, 740 15th Street NW., Suite 500,
Washington, DC 20220.
c. TIGTA: EEO Program Manager, 1125 15th Street NW., Suite 700A,
Washington, DC 20005.
(d) SIGTARP: EEO Program Manager, 1801 L Street NW., 3rd Floor,
Washington, DC 20220.
(3) TTB: EEO Officer, 1310 G Street NW., Suite 300W, Washington, DC
20220.
(4) OCC: Director, Workplace Fairness and Equal Opportunity, 400
7th Street SW., Washington, DC 20024.
(5) BEP: Chief, Office of Equal Opportunity and Diversity
Management, 14th and C Street SW., Room 639-17, Washington, DC 20228.
(6) FS: EEO Officer, PG Center, Building 2, Room 137, 3700 East-
West Highway, Hyattsville, MD 20782.
(7) IRS: Director, Civil Rights Division, 1111 Constitution Avenue
NW., Suite 2219, Washington, DC 20224.
(8) U.S. Mint: Chief, Chief, Diversity Management and Civil Rights,
801 9th Street NW., 3rd Floor, Washington, DC 20220.
(9) FS: EEO Officer, 200 3rd Street, Room 102, Parkersburg, WV
26106.
(10) FinCEN: Chief, Outreach and Workplace Solutions, 2070 Chain
Bridge Road, Suite 200, Vienna, VA 22182.

Notification procedure:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in writing in accordance with instructions appearing at 31 CFR
part 1, subpart C, appendices A-M. Requests for information and
specific guidance on where to send requests for records may be
addressed to: Privacy Act Request, DO, Director, Disclosure Services
Department of the Treasury, 1500 Pennsylvania Avenue NW., Washington,
DC 20220.

Record access procedures:
See ``Notification Procedure'' above.

Contesting record procedures:
See ``Notification Procedure'' above.

Record source categories:
Information is provided by Treasury employees, complainants and
covered entities.

Records exempted from certain provisions of the act:
Certain records in this system are exempt from 5 U.S.C. 552a(c)(3),
(d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H),and (I), and (f) of
the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36. Show
citation box
TREASURY .014

System name:
Department of the Treasury SharePoint User Profile Services--
Treasury/DO.

System location:
These records are located in the Department of the Treasury's
(Treasury) Office of Privacy, Transparency, and Records, and any other
office within a

[[Page 78288]]

Treasury bureau where the data was entered on the site. The locations
at which the system is maintained are:
(1) a. Departmental Offices: 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
b. The Office of Inspector General: 740 15th Street NW.,
Washington, DC 20220.
c. Treasury Inspector General for Tax Administration: 1125 15th
Street NW., Suite 700A, Washington, DC 20005.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP), 1801 L Street NW., Washington, DC 20220.
(2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G Street NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency: 400 7th St. SW.,
Washington, DC 20024.
(4) Bureau of Engraving and Printing: 14th & C Streets SW.,
Washington, DC 20228.
(5) Fiscal Service: 401 14th Street SW., Washington, DC 20227.
(6) Internal Revenue Service: 1111 Constitution Avenue NW.,
Washington, DC 20224.
(7) United States Mint: 801 9th Street NW., Washington, DC 20220.
(8) Financial Crimes Enforcement Network: 2070 Chain Bridge Road,
Vienna, VA 22183.

Categories of individuals covered by the system:
Treasury employees, detailees, contractors, and interns.

Categories of records in the system:
Name; name of department/office/bureau; job title; office work and
cell phone numbers; work email address; office fax number; office
building location; assistant/alternate point of contact (optional);
phonetic name (optional); skills/experience (optional); educational
background (optional); status message (optional), and photograph
(optional).

Authority for maintenance of the system:
5 U.S.C. 301.

Purpose(s):
The purpose of this system is to create a central platform through
which Treasury and its bureaus' employees, detailees, contractors, and
interns may collaborate and exchange information in order to increase
operational efficiency.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records may be used to:
(1) Disclose pertinent information to appropriate federal, foreign,
state, local, tribal, or other public authorities or self-regulatory
organizations responsible for investigating or prosecuting the
violations of, enforcing, or implementing, a statute, rule, regulation,
order, or license, where the disclosing agency becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation;
(2) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a court order,
or in connection with criminal law proceedings or mediation/alternative
dispute resolution;
(3) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(4) Disclose information to the United States Department of Justice
for the purpose of representing or providing legal advice to Treasury
in a proceeding before a court, adjudicative body, or other
administrative body before which Treasury is authorized to appear, when
such proceeding involves:
(A) Treasury or any component thereof;
(B) Any employee of Treasury in his or her official capacity;
(C) Any employee of Treasury in his or her individual capacity
where the Department of Justice or Treasury has agreed to represent the
employee;
(D) The United States, when Treasury determines that litigation is
likely to affect Treasury or any of its components.
(5) Disclose information to contractors and their agents, experts,
consultants, and others performing or working on a contract, service,
grant, cooperative agreement, or other assignment for Treasury, when
necessary to accomplish an agency function related to this system of
records;
(6) Provide information to appropriate agencies, entities, and
persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The
electronic records are stored on magnetic disc, tape, digital media,
and CD-ROM.

Retrievability:
Records may be retrieved by name; department; name of office/
bureau; job title; manager/supervisor; office work and cell phone; work
email address; office fax number; office building location; assistant/
alternate point of contact; phonetic name; skills/experience;
educational background; and status message.

Retention and disposal:
To the extent there are records identified, they will be destroyed
in accordance with the appropriate disposition schedule approved by the
National Archives and Records Administration. Non-record material will
be removed when no longer deemed necessary by the system owner.

System Manager and address:
a. Deputy Assistant Secretary for Information Technology and Chief
Information Officer, 1500 Pennsylvania Avenue NW., Washington, DC
20020;
b. Deputy Assistant Secretary for Privacy, Transparency, and
Records, 1500 Pennsylvania Avenue NW., Washington, DC 20020.

[[Page 78289]]

Notification procedure:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in writing in accordance with instructions appearing at 31 CFR
part 1, subpart C, Appendices A-M. Requests for information and
specific guidance on where to send requests for records may be
addressed to: Privacy Act Request, DO, Director, Disclosure Services,
Department of the Treasury, 1500 Pennsylvania Avenue NW., Washington,
DC 20220.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Records are obtained from Active Directory, Treasury employees,
detailees, contractors, and interns.

Exemptions claimed for the system:
None.
TREASURY .015

System name:
General Information Technology Access Account Records--Treasury.

System location:
The records are located at Main Treasury and in other Treasury
bureaus and offices, both in Washington, DC and at field locations as
follows:
(1) Departmental Offices: 1500 Pennsylvania Ave. NW., Washington,
DC 20220;
(2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency: Constitution Center,
400 Seventh St. SW., Washington, DC 20024;
(4) Fiscal Service: Liberty Center Building, 401 14th St. SW.,
Washington, DC 20227;
(5) Internal Revenue Service: 1111 Constitution Ave. NW.,
Washington, DC 20224;
(6) United States Mint: 801 Ninth St. NW., Washington, DC 20220;
(7) Bureau of Engraving and Printing: Eastern Currency Facility,
14th and C Streets SW., Washington, DC 20228 and Western Currency
Facility, 9000 Blue Mound Rd., Fort Worth, TX 76131;
(8) Financial Crimes Enforcement Network: Vienna, VA 22183;
(9) Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L St. NW., Washington, DC 20220;
(10) Office of Inspector General: 740 15th St. NW., Washington, DC
20220; and
(11) Office of the Treasury Inspector General for Tax
Administration: 1125 15th St. NW., Suite 700A, Washington, DC 20005.

Categories of individuals covered by the system:
All persons who are authorized to access Treasury
information technology resources, including employees, contractors,
grantees, fiscal agents, financial agents, interns, detailees, and any
lawfully designated representative of the above as well as
representatives of federal, state, territorial, tribal, local,
international, or foreign government agencies or entities, in
furtherance of the Treasury mission.
Individuals who serve on Treasury boards and committees;
Individuals who provide personal information in order to
facilitate access to Treasury information technology resources;
Industry points-of-contact providing business contact
information for conducting business with government agencies;
Industry points-of-contact emergency contact information
in case of an injury or medical notification;
Individuals who voluntarily join a Treasury-owned and
operated web portal for collaboration purposes; and
Individuals who request access but are denied, or who have
had their access to Treasury information systems revoked.

Categories of records in the system:
Social Security number;
Business name;
Job title;
Business contact information;
Personal contact information;
Pager numbers;
Others phone numbers or contact information provided by
individuals while on travel or otherwise away from the office or home;
Citizenship;
Level of access;
Home addresses;
Business addresses;
Personal and business electronic mail addresses of senders
and recipients;
Justification for access to Treasury computers, networks,
or systems;
Verification of training requirements or other
prerequisite requirements for access to Treasury computers, networks,
or systems;
Records on the authentication of a request for access to a
Treasury IT resource, including names, phone numbers of other contacts,
and positions or business/organizational affiliations and titles of
individuals who can verify that the individual seeking access has a
need for access to a Treasury IT resource.
Records on access to Treasury computers and networks
including user IDs and passwords;
Registration numbers or IDs associated with Treasury
information technology resources;
Date and time of access to Treasury IT resources;
Tax returns and tax return information;
Logs of activity when accessing and using Treasury
information technology resources;
Internet Protocol address of visitors to Treasury Web
sites (a unique number identifying the computer from which a member of
the public or others access Treasury IT resources); and
Logs of individuals' internet activity while using
Treasury IT resources.

Authority for maintenance of the system:
44 U.S.C. 3101; EO 9397, as amended by EO 13487; and 44 U.S.C.
3534.

Purposes:
This system will allow Treasury to collect a discrete set of
personally identifiable information in order to allow authorized
individuals access to, or interactions with, Treasury information
technology resources, and allow Treasury to track use of its
information technology resources. The system enables Treasury to
maintain: account information required for approved access to
information technology; lists of individuals who are appropriate
organizational points of contact; and lists of individuals who are
emergency points of contact. The system will also enable Treasury to
provide individuals access to certain meetings and programs where
additional information is required and, where appropriate, facilitate
collaboration by allowing individuals in the same operational program
to share information.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Disclosure of tax returns and tax return information may be made
only as allowed by 26 U.S.C. 6103. In addition to those disclosures
generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, all or
a portion of the records or information contained in this system may be
disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a
(b) (3), as follows:

[[Page 78290]]

A. To the Department of Justice (including United States Attorneys'
Offices) or other federal agencies conducting litigation or in
proceedings before any court or adjudicative or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
1. Treasury or any component thereof;
2. Any employee of Treasury in his/her official capacity;
3. Any employee of Treasury in his/her individual capacity where
the Department of Justice or Treasury has agreed to represent the
employee; or
4. The United States or any agency thereof.
B. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration or General
Services Administration pursuant to records management inspections
being conducted under the authority of 44 U.S.C. 2904 and 2906.
D. To an agency or organization for the purpose of performing audit
or oversight operations as authorized by law, but only such information
as is necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when:
1. Treasury suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised;
2. The disclosure made to such agencies, entities, and persons as
is reasonably necessary to assist in connection with Treasury's efforts
to respond to the suspected or confirmed compromise and prevent,
minimize, or remedy such harm.
F. To contractors and their agents, grantees, experts, consultants,
fiscal agent, financial agents, and others performing or working on a
contract, service, grant, cooperative agreement, or other assignment
for Treasury, when necessary to accomplish an agency function related
to this system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and
limitations on disclosure as are applicable to Treasury officers and
employees.
G. To an appropriate federal, state, tribal, local, international,
or foreign law enforcement agency or other appropriate authority
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, where a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes criminal,
civil, or regulatory violations and such disclosure is proper and
consistent with the official duties of the person making the
disclosure.
H. To sponsors, employers, contractors, facility operators,
grantees, experts, fiscal agents, financial agents, and consultants in
connection with establishing an access account for an individual or
maintaining appropriate points of contact and when necessary to
accomplish a Treasury mission function or objective related to this
system of records.
I. To other individuals in the same operational program supported
by an information technology resource, where appropriate notice to the
individual has been made that his or her contact information will be
shared with other members of the same operational program in order to
facilitate collaboration.
J. To federal agencies such as the Office of Personnel Management,
the Merit Systems Protection Board, the Office of Management and
Budget, the Federal Labor Relations Authority, the Government
Accountability Office, and the Equal Employment Opportunity Commission
in the fulfillment of these agencies' official duties.
K. To international, federal, state, local, tribal, or private
entities for the purpose of the regular exchange of business contact
information in order to facilitate collaboration for official business.
L. To the news media and the public, with the approval of the
Senior Agency Official for Privacy, or her designee, in consultation
with counsel, when there exists a legitimate public interest in the
disclosure of the information or when disclosure is necessary to
preserve confidence in the integrity of Treasury or is necessary to
demonstrate the accountability of Treasury's officers, employees, or
individuals covered by the system, except to the extent it is
determined that release of the specific information in the context of a
particular case would constitute an unwarranted invasion of personal
privacy.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are on paper and/or in digital or other
electronic form. Digital and other electronic images are stored on a
storage area network in a secured environment. Records, whether paper
or electronic, may be stored at the Treasury Headquarters or at the
bureau or office level.

Retrievability:
Information may be retrieved, sorted, and/or searched by an
identification number assigned by computer, by facility, by business
affiliation, email address, or by the name of the individual, or other
employee data fields previously identified in this System of Records
Notice.

Safeguards:
Information in this system is safeguarded in accordance with
applicable laws, rules and policies, including Treasury Directive 85-
01, Department of the Treasury Information Technology (IT) Security
Program. Further, Treasury .015--General Information Technology Access
Account Records system of records security protocols will meet multiple
National Institute of Standards and Technology security standards from
authentication to certification and authorization. Records in the
Treasury .015--General Information Technology Access Account Records
system of records will be maintained in a secure, password protected
electronic system that will utilize security hardware and software to
include: Multiple firewalls, active intruder detection, and role-based
access controls. Additional safeguards will vary by component and
program. All records are protected from unauthorized access through
appropriate administrative, physical, and technical safeguards. These
safeguards include restricting access to authorized personnel who have
a ``need to know,'' using locks, and password protection identification
features. Treasury file areas are locked after normal duty hours and
the facilities are protected by security personnel who monitor access
to and egress from Treasury facilities.

Retention and disposal:
Records are securely retained and disposed of in accordance with
the National Archives and Records Administration's General Records
Schedule 24, section 6, ``User Identification, Profiles,
Authorizations, and Password Files.'' Inactive records will be
destroyed or deleted 6 years after the user account is terminated or
password is altered, or when no longer needed for investigative or
security purposes, whichever is later.

System manager(s) and address:
DASIT/CIO, Department of the Treasury, 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.

[[Page 78291]]

Notification procedure:
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing, in accordance with Treasury's Privacy
Act regulations (located at 31 CFR 1.26), to the Freedom of Information
Act (FOIA) and Transparency Liaison, whose contact information can be
found at http://www.treasury.gov/FOIA/Pages/index.aspx under ``FOIA
Requester Service Centers and FOIA Liaison.'' If an individual believes
more than one bureau maintains Privacy Act records concerning him or
her, the individual may submit the request to the Office of Privacy,
Transparency, and Records, FOIA and Transparency, Department of the
Treasury, 1500 Pennsylvania Ave. NW., Washington, DC 20220.
No specific form is required, but a request must be written and:
Be signed and either notarized or submitted under 28
U.S.C. 1746, a law that permits statements to be made under penalty of
perjury as a substitute for notarization;
State that the request is made pursuant to the FOIA and/or
Privacy Act disclosure regulations;
Include information that will enable the processing office
to determine the fee category of the user;
Addressed to the bureau that maintains the record (in
order for a request to be properly received by the Department, the
request must be received in the appropriate bureau's disclosure
office);
Reasonably describe the records;
Give the address where the determination letter is to be
sent;
State whether or not the requester wishes to inspect the
records or have a copy made without first inspecting them; and
Include a firm agreement from the requester to pay fees
for search, duplication, or review, as appropriate. In the absence of a
firm agreement to pay, the requester may submit a request for a waiver
or reduction of fees, along with justification of how such a waiver
request meets the criteria for a waiver or reduction of fees found in
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
You may also submit your request online at https://rdgw.treasury.gov/foia/pages/gofoia.aspx and call 1-202-622-0930 with
questions.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Information contained in this system is obtained from affected
individuals, organizations, and facilities; public source data; other
government agencies; and information already in other Treasury records
systems.

Exemptions claimed for the system:
None.
TREASURY .016

System name:
Reasonable Accommodations Records--Treasury.

System location:
Department of the Treasury, 1500 Pennsylvania Ave. NW., Washington,
DC 20220. These records are located in personnel, EEO, or designated
offices in the bureaus in which the reasonable accommodations were
filed. The locations at which the system is maintained are:
(1) Departmental Offices: 1500 Pennsylvania Ave. NW., Washington,
DC 20220;
(2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency: Constitution Center,
400 Seventh St. SW., Washington, DC 20024;
(4) Fiscal Service: Liberty Center Building, 401 14th St. SW.,
Washington, DC 20227;
(5) Internal Revenue Service: 1111 Constitution Ave. NW.,
Washington, DC 20224;
(6) United States Mint: 801 Ninth St. NW., Washington, DC 20220;
(7) Bureau of Engraving and Printing: Eastern Currency Facility,
14th and C Streets SW., Washington, DC 20228 and Western Currency
Facility, 9000 Blue Mound Rd., Fort Worth, TX 76131;
(8) Financial Crimes Enforcement Network: P.O. Box 39, Vienna, VA
22183-0039;
(9) Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L St. NW., Washington, DC 20220;
(10) Office of Inspector General: 740 15th St. NW., Washington, DC
20220; and
(11) Office of the Treasury Inspector General for Tax
Administration: 1125 15th St. NW., Suite 700A, Washington, DC 20005.

Categories of individuals covered by the system:
Categories of individuals covered by this system include applicants
for employment and employees who request or receive reasonable
accommodations under the Rehabilitation Act of 1973 or ADAAA, or leave
under the Family and Medical Leave Act of 1993 (FMLA). This also
includes participants in Treasury programs and activities, visitors at
Treasury facilities, authorized individuals or representatives (e.g.,
family member or attorney) who request a reasonable accommodation on
behalf of an applicant for employment or employee, as well as former
employees and members of the public who request or receive a reasonable
accommodation or leave under the FMLA during their employment with
Treasury or when visiting a Treasury facility.

Categories of records in the system:
Requestor's status (applicant or anybody who identifies or
recognizes the need for an accommodation at a Treasury facility);
Name of the person who requires the accommodation;
Address, phone, and email of the person who requires
accommodations;
Date of request;
Meeting or other event for which request was made (room
number, date and time of meeting/event);
Program or activity for which request was made;
Jobs (occupational series, grade level, and bureau or
office) for which reasonable accommodation was requested;
Information concerning the nature of the disability and
the need for accommodation, including appropriate medical documentation
when the disability and/or need for accommodation is not obvious or the
accommodation cannot be easily provided with little effort or expense;
and
Medical documentation supporting the reasonable
accommodation request should be kept in a confidential file separate
and apart from the requestor's Official Personnel Folder, Employee
Performance File, or drop file.
Information concerning the nature of the disability and need for
accommodation includes:
Medical documentation provided by the requester;
Type(s) of accommodation(s) requested;
Expense(s) associated with the requested accommodation;
Whether the request came from someone planning to visit a
Treasury facility;
Whether an accommodation requested was pre-employment,
during employment, or post-employment with the Treasury or bureau;
How the requested accommodation would assist in job
performance,

[[Page 78292]]

participation in a Treasury program or activity, or attendance at a
Treasury-sponsored meeting or event;
The amount of time taken to process the request;
Whether the request was granted or denied and reason; and
The sources of technical assistance consulted in trying to
identify a possible reasonable accommodation.

Authority for maintenance of the system:
The Rehabilitation Act of 1973, Sec. Sec. 501 and 504; ADAAA;
Executive Order 13164 (July 28, 2000); and Executive Order 13548 (July
26, 2010).

Purpose(s):
The purpose of this system is to allow Treasury and its bureaus to
collect and maintain records on individuals who seek accommodations to
facilitate their participation in a Treasury program or activity, their
attendance at a meeting, training, conference or event at a Treasury
facility or sponsored by Treasury, applicants for employment who have
disabilities, and employees with disabilities who request or receive
reasonable accommodation by the Department as the Rehabilitation Act of
1973 and the ADAAA require. Another purpose of this system is to track
and report the processing of requests for reasonable accommodation
Treasury-wide to comply with applicable laws and regulations and to
preserve and maintain the confidentiality of information provided in
support of the accommodation request.

Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records and information in these records may be disclosed
from the system as follows:
A. To medical personnel to meet a bona fide medical emergency;
B. To another federal agency, a state or local agency, a court, or
a party in litigation before a court or in an administrative proceeding
being conducted by a federal or state or local agency when the
Government is a party to the judicial or administrative proceeding;
C. To a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
request of the individual; and
D. To an authorized appeal grievance examiner, formal complaints
examiner, administrative judge, equal employment opportunity
investigator, arbitrator or other duly authorized official engaged in
investigation or settlement of a grievance, complaint or appeal filed
by an employee;
E. To the National Archives and Records Administration (NARA) or
other federal government agencies pursuant to general records
management and records management inspections conducted under the
authority of 44 U.S.C. 2904 and 2906;
F. To an actual or potential party to litigation or the party's
authorized representative for the purpose of negotiation or discussion
on such matters as settlement, plea bargaining, or in information
discovery proceedings;
G. To contractors, grantees, experts, consultants, students,
interns, and others performing or working on a contract, service,
grant, cooperative agreement, or other assignment for the federal
government, when necessary to accomplish an agency function related to
this system of records; and
H. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of an
individual who is the subject of the record.

Disclosure to consumer reporting agencies:
None.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are on paper and/or in digital or other
electronic form. Digital and other electronic images are stored on a
storage area network in a secured environment. Records, whether paper
or electronic, may be stored in a separate, secure location at the
Treasury Headquarters or at the bureau or office level.

Retrievability:
Records may be retrieved by name of the requester, employing bureau
or office, or any unique identifying number assigned to the request if
applicable.

Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable Treasury
automated systems security and access policies. Strict controls have
been imposed to minimize the risk of compromising the information.
Access to the computer system containing the records in this system is
limited to those individuals who have a need to know the information
for the performance of their official duties and who have appropriate
clearances or permissions.
All medical information, including information about functional
limitations and reasonable accommodation needs obtained in connection
with a request for reasonable accommodation must be kept confidential
and shall be maintained in secure files separate from the Official
Personnel Folder, Employee Performance File, or drop file.
Additionally, employees who obtain or receive such information are
strictly bound by these confidentiality requirements. Whenever medical
information is disclosed, the individual disclosing the information
must inform the information recipients regarding the confidentiality
requirements that the recipient must continue to apply to the
information after it is received.

Retention and disposal:
In accordance with NARA General Records Schedule (GRS) 1 Section 24
``Reasonable Accommodation Request Records'' this schedule includes all
requests for reasonable accommodation and/or assistive technology
devices and services offered through the agency or the Computer/
Electronic Accommodation Program that are made by or on behalf of
applicants, current or former employees. Also included are medical
records, supporting notes and documentation, as well as procedures and
records related to processing, deciding, implementing, and tracking
requests for reasonable accommodation(s). Disposition of records
follows:
A. General Files--Destroy three years after supersession or when no
longer needed for reference, whichever is later. (N1-GRS-04-2 item 1a);
B. Employee Case Files--Destroy three years after employee
separation from the agency or all appeals are concluded, whichever is
later. (N1-GRS-04-2 item 1b);
C. Supplemental Files--Destroy three years after end of fiscal year
in which accommodation is decided or all appeals are concluded,
whichever is later. (N1-GRS-04-2 item 1c). Note: These records are
neither part of an employee's OPF nor part of a supervisor's unofficial
personnel file;
D. Tracking System--Delete/destroy three years after compliance
report is filed or when no longer needed for reference. (N1-GRS-04-2
item 1d).

System manager(s) and address:
EEO Program Manager (202-622-0341), Office of Civil Rights and
Diversity, Department of the Treasury, 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
Records pertaining to reasonable accommodations filed at the
Departmental level: EEO Program Manager (202-622-0341), Office of Civil

[[Page 78293]]

Rights and Diversity, Department of the Treasury, 1550 Pennsylvania
Ave. NW., Washington, DC 20220. The locations at which the system is
maintained by Treasury's bureaus are:
(1) Departmental Offices: 1500 Pennsylvania Ave. NW., Washington,
DC 20220;
(2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220;
(3) Office of the Comptroller of the Currency: Constitution Center,
407 Seventh St. SW., Washington, DC 20024;
(4) Financial Management Service: 401 14th St. SW., Washington, DC
20227;
(5) Internal Revenue Service: 1111 Constitution Ave. NW.,
Washington, DC 20224;
(6) United States Mint: 801 Ninth St. NW., Washington, DC 20220;
(7) Bureau of Engraving and Printing: Eastern Currency Facility,
14th and C Streets SW., Washington, DC 20228 and Western Currency
Facility, 9000 Blue Mound Rd., Fort Worth, TX 76131;
(8) Financial Crimes Enforcement Network: P.O. Box 39, Vienna, VA
22183-0039;
(9) Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L St. NW., Washington DC 20220;
(10) The Office of Inspector General: 740 15th St. NW., Washington,
DC 20220; and
(11) Treasury Inspector General for Tax Administration: 1125 15th
St. NW., Suite 700A, Washington, DC 20005.

Notification procedure:
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing in accordance with Treasury's Privacy
Act regulations (located at 31 CFR 1.26) to the Freedom of Information
Act (FOIA) and Transparency Liaison, whose contact information can be
found at http://www.treasury.gov/FOIA/Pages/index.aspx under ``FOIA
Requester Service Centers and FOIA Liaison.'' If an individual believes
more than one bureau maintains Privacy Act records concerning him or
her, the individual may submit the request to the Office of Privacy,
Transparency, and Records, FOIA and Transparency, Department of the
Treasury, 1500 Pennsylvania Ave. NW., Washington, DC 20220.
The request must be signed, and must either be notarized or
submitted under 28 U.S.C. 1746, a law that permits statements to be
made under penalty of perjury as a substitute for notarization. While
no specific form is required, you may submit your request online at
https://rdgw.treasury.gov/foia/pages/gofoia.aspx or call for 1-202-622-
0930 for questions. The requester must submit a written and signed
request that:
States that the request is made pursuant to the FOIA and/
or Privacy Act disclosure regulations;
Includes information that will enable the processing
office to determine the fee category of the user;
Is addressed to the bureau that maintains the record (in
order for a request to be properly received by the Department, the
request must be received in the appropriate bureau's disclosure
office);
Reasonably describe the records;
Gives the address where the determination letter is to be
sent;
States whether or not the requester wishes to inspect the
records or have a copy made without first inspecting them; and
Include a firm agreement from the requester to pay fees
for search, duplication or review, as appropriate. In the absence of a
firm agreement to pay, the requester may submit a request for a waiver
or reduction of fees, along with justification of how such a waiver
request meets the criteria for a waiver or reduction of fees found in
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
This bulleted information will assist the FOIA and Transparency
staff in conducting an effective search for your records.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Information is obtained from applicants for employment with
disabilities as well as employees with disabilities who requested or
received reasonable accommodations from the Treasury or a bureau as
required by the Rehabilitation Act of 1973 and the ADAAA.

Exemptions claimed for the system:
None.
TREASURY .017

System name:
Correspondence and Contact Information--Treasury

System location:
The records are located in Treasury bureaus and offices, both in
Washington, DC and at field locations as follows:
(1) Departmental Offices: 1500 Pennsylvania Ave. NW., Washington,
DC 20220;
(2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G St. NW.,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency: Constitution Center,
400 Seventh St. SW., Washington, DC 20024;
(4) Fiscal Service: Liberty Center Building, 401 14th St. SW.,
Washington, DC 20227;
(5) Internal Revenue Service: 1111 Constitution Ave. NW.,
Washington, DC 20224;
(6) United States Mint: 801 Ninth St. NW., Washington, DC 20220;
(7) Bureau of Engraving and Printing: Eastern Currency Facility,
14th and C Streets SW., Washington, DC 20228 and Western Currency
Facility, 9000 Blue Mound Rd., Fort Worth, TX 76131;
(8) Financial Crimes Enforcement Network: Vienna, VA 22183;
(9) Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L St. NW., Washington, DC 20220;
(10) Office of Inspector General: 740 15th St. NW., Washington, DC
20220;
(11) Office of the Treasury Inspector General for Tax
Administration: 1125 15th St. NW., Suite 700A, Washington, DC 20005;
and
(12) Financial Stability Oversight Council (FSOC): 1500
Pennsylvania Ave. NW., Washington, DC 20220.

Categories of individuals covered by the systems:
Individuals who serve on Treasury boards and committees;
Third parties who identify potential contacts or who
provide information Treasury uses to determine an individual's
inclusion on a mailing or contact list;
Individuals who provide contact information, or otherwise
consent to having their contact information used, for facilitating
communication with Treasury, including but not limited to, members of
the public, government officials, representatives of industry, media,
non-profits, academia, and others who express an interest in Treasury-
related programs and activities;
Individuals who request information or inclusion on
mailing lists for information or updates from Treasury or one of its
bureaus or offices, concerning specific issues or topics;
Treasury employees, contractors, grantees, fiscal agents,
financial agents, interns, and detailees, members of the public,
government officials, and representatives of industry, media, non-

[[Page 78294]]

profits, academia, and others, paid or non-paid, attending a Treasury
sponsored event, work activity, or an event in which Treasury
participated, including meetings, events, or conferences;
Emergency contact information for the individual point-of-
contact for organizations in the event that individual suffers an
injury on Treasury premises;
Alternative points-of-contact contact information provided
by individuals or organizations included in a mailing or contact list;
and
Individuals who voluntarily join a Treasury-owned and
operated web portal for collaboration purposes.

Categories of records in the systems:
Name
Preferred name
Business contact information including, but not limited
to:
[cir] Business or organization name;
[cir] Business or organization type;
[cir] Business mailing address;
[cir] Job or functional title or business affiliation;
[cir] Phone number(s);
[cir] Mobile phone number; fax number;
[cir] Pager number;
[cir] Electronic mail (Email) addresses;
Personal contact information, including, but not limited
to:
[cir] Mailing address;
[cir] Phone number(s);
[cir] Mobile phone number; fax number;
[cir] Pager number;
[cir] Electronic mail (Email) addresses;
Other contact information provided by individuals while on
travel or otherwise away from the office or home, including:
[cir] Assistant or other similar point of contact's name, title, or
contact information;
Preferred contact method(s) and contact rules (any
specific rules to be followed when considering contacting an
individual);
Communications between Treasury employees and members of
the public, federal, state and local government officials, and
representatives of industry, media, non-profits, and academia;
General descriptions of particular topics or subjects of
interest as related to individuals or organizations who communicate
with Treasury;
Information regarding curricula vitae, including
memberships in professional societies, affiliation with standards
bodies, any teaching positions held, or any publications associated
with the individual;
Travel preferences (individuals who serve on Treasury
boards and committees only);
Identification number assigned by computer in cases where
created in order to retrieve information.

Authority for maintenance of the systems:
5 U.S.C. 301.

Purposes:
The systems are maintained to mail informational literature or
responses to those who request it; maintain lists of individuals who
attend Treasury sponsored events, conferences, work meetings and other
activities, or events in which Treasury participates; maintain lists
and credentials of individuals who Treasury may consult professionally
in furtherance of its mission; and for other purposes for which mailing
or contact lists may be created.

Routine uses of records maintained in the systems, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a (b) of the Privacy Act, all or a portion of the records or
information contained in these systems may be disclosed outside
Treasury as a routine use pursuant to 5 U.S.C. 552a (b) (3), as
follows:
A. To the Department of Justice (including United States Attorneys'
Offices) or other federal agencies conducting litigation or in
proceedings before any court or adjudicative or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
1. Treasury or any component thereof;
2. Any employee of Treasury in his/her official capacity;
3. Any employee of Treasury in his/her individual capacity where
the Department of Justice or Treasury has agreed to represent the
employee; or
4. The United States or any agency thereof.
B. To a congressional office in response to an inquiry made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration or General
Services Administration pursuant to records management inspections
being conducted under the authority of 44 U.S.C. 2904 and 2906.
D. To an agency or organization for the purpose of performing audit
or oversight operations as authorized by law, but only such information
as is necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when:
1. Treasury suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised;
2. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with Treasury's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
F. To contractors and their agents, grantees, experts, consultants,
fiscal agents, financial agents, and others performing or working on a
contract, service, grant, cooperative agreement, or other assignment
for Treasury, when necessary to accomplish an agency function related
to the system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and
limitations on disclosure as are applicable to Treasury officers and
employees.
G. To an appropriate federal, state, tribal, local, international,
or foreign law enforcement agency or other appropriate authority
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, where a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes criminal,
civil, or regulatory violations and such disclosure is proper and
consistent with the official duties of the person authorizing the
disclosure.
H. To sponsors, employers, contractors, facility operators,
grantees, experts, fiscal agents, financial agents, and consultants,
paid or non-paid, in connection with establishing an access account for
an individual or maintaining appropriate points of contact and when
necessary to accomplish a Treasury mission function or objective
related to the system of records.
I. To other individuals in the same operational program supported
by an information technology resource, where appropriate notice to the
individual has been made that his or her contact information will be
shared with other members of the same operational program in order to
facilitate collaboration.
J. To federal agencies, councils and offices, such as the Office of
Personnel Management, the Merit Systems Protection Board, the Office of
Management and Budget, the Federal Labor Relations Authority, the
Government Accountability Office, the Financial Stability Oversight
Council, and the Equal Employment Opportunity

[[Page 78295]]

Commission in the fulfillment of these agencies' official duties.
K. To international, federal, state, local, tribal, or private
entities for the purpose of the regular exchange of business contact
information in order to facilitate collaboration for official business.
L. To the news media and the public, with the approval of the
Senior Agency Official for Privacy, or her designee, in consultation
with counsel, when there exists a legitimate public interest in the
disclosure of the information or when disclosure is necessary to
preserve confidence in the integrity of Treasury or is necessary to
demonstrate the accountability of Treasury's officers, employees, or
individuals covered by the system, except to the extent it is
determined that release of the specific information in the context of a
particular case would constitute an unwarranted invasion of personal
privacy.

Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in these systems are on paper and/or in digital or other
electronic form. Digital and other electronic images are stored on a
storage area network in a secured environment. Records, whether paper
or electronic, may be stored in Departmental Offices or at the bureau
or office level.

Retrievability:
Information may be retrieved, sorted, and/or searched by an
identification number assigned by computer, facility, business
affiliation, email address, name of the individual, or other data
fields previously identified in this System of Records Notice.

Safeguards:
Information in these systems is safeguarded in accordance with
applicable laws, rules, and policies, including Treasury Directive 85-
01, Department of the Treasury Information Technology (IT) Security
Program. Further, security protocols for these systems of records will
meet multiple National Institute of Standards and Technology security
standards from authentication to certification and authorization.
Records in these systems of records will be maintained in a secure,
password protected electronic system that will use security hardware
and software to include: multiple firewalls, active intruder detection,
and role-based access controls. Additional safeguards will vary by
component and program. All records are protected from unauthorized
access through appropriate administrative, physical, and technical
safeguards. These safeguards include restricting access to authorized
personnel who have a ``need to know,'' using locks, and password
protection identification features. Treasury file areas are locked
after normal duty hours and the facilities are protected by security
personnel who monitor access to and egress from Treasury facilities.

Retention and disposal:
Records are securely retained and disposed of in accordance with
the National Archives and Records Administration's General Records
Schedule 12, item 2a. Files may be retained for up to three years
depending on the record. For records that may be used in litigation,
the files related to that litigation will be retained for three years
after final court adjudication.

System manager(s) and address:
Director, Freedom of Information Act and Transparency, Office of
Privacy, Transparency, and Records, 1500 Pennsylvania Avenue NW.,
Washington, DC 20220.

Notification procedure:
Individuals seeking notification of and access to any record
contained in these systems of records, or seeking to contest its
content, may submit a request in writing, in accordance with Treasury's
Privacy Act regulations (located at 31 CFR 1.26), to the Freedom of
Information Act (FOIA) and Transparency Liaison, whose contact
information can be found at http://www.treasury.gov/FOIA/Pages/index.aspx under ``FOIA Requester Service Centers and FOIA Liaison.''
If an individual believes more than one bureau maintains Privacy Act
records concerning him or her, the individual may submit the request to
the Office of Privacy, Transparency, and Records, FOIA and
Transparency, Department of the Treasury, 1500 Pennsylvania Ave. NW.,
Washington, DC 20220.
No specific form is required, but a request must be written and:
Be signed and either notarized or submitted under 28
U.S.C. 1746, a law that permits statements to be made under penalty of
perjury as a substitute for notarization;
State that the request is made pursuant to the FOIA and/or
Privacy Act disclosure regulations;
Include information that will enable the processing office
to determine the fee category of the user;
Be addressed to the bureau that maintains the record (in
order for a request to be properly received by the Department, the
request must be received in the appropriate bureau's disclosure
office);
Reasonably describe the records;
Give the address where the determination letter is to be
sent;
State whether or not the requester wishes to inspect the
records or have a copy made without first inspecting them; and
Include a firm agreement from the requester to pay fees
for search, duplication, or review, as appropriate. In the absence of a
firm agreement to pay, the requester may submit a request for a waiver
or reduction of fees, along with justification of how such a waiver
request meets the criteria for a waiver or reduction of fees found in
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
You may also submit your request online at https://rdgw.treasury.gov/foia/pages/gofoia.aspx and call 1-202-622-0930 with
questions.

Record access procedures:
See ``Notification procedure'' above.

Contesting record procedures:
See ``Notification procedure'' above.

Record source categories:
Information contained in these systems is obtained from affected
individuals, organizations, and facilities; public source data; other
government agencies; and information already in other Treasury records
systems.

Exemptions claimed for these systems:
None.
[FR Doc. 2016-26662 Filed 11-4-16; 8:45 am]
BILLING CODE 4810-25-P

Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices 78269

electronic media. Information rendered Treasury seeking notification and access (6) Internal Revenue Service (IRS):
to hard copy in the form of reports and to any record contained in the system of 1111 Constitution Avenue NW.,
payroll information documentation is records, or seeking to contest its Washington, DC 20224.
also retained in an electronic media content, may inquire in accordance with (7) United States Mint (MINT): 801
format. Employee records are retained instructions pertaining to individual 9th Street NW., Washington, DC 20220.
in automated form for as long as the Treasury components appearing at 31 (8) Bureau of the Public Debt (BPD):
employee is active on the system CFR part 1, subpart C, appendices A–L. Avery Street Building, 320 Avery Street
(separated employee records are (2) Employees of other Federal agencies Parkersburg, WV 26101.
maintained in an ‘‘inactive’’ status). for which Treasury is a cross-services (9) Financial Crimes Enforcement
Files are purged in accordance with provider may request notification, Network (FinCEN), Vienna, VA 22183–
Treasury Directive 80–05, ‘‘Records and access and amendment of their records 0039.
Information Management Program.’’ through the personnel office at their CATEGORIES OF INDIVIDUALS COVERED BY THE
home agency. (See ‘‘System manager’’ SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
above). Current or former Federal employees
Department of the Treasury: Official
prescribing policies and practices: Chief RECORD ACCESS PROCEDURES:
who have submitted grievances with
Human Capital Officer/Deputy Assistant their bureaus in accordance with part
See ‘‘Notification procedure’’ above. 771 of the Office of Personnel
Secretary for Human Resources, 1750
Pennsylvania Avenue NW., Washington, CONTESTING RECORD PROCEDURES: Management’s (OPM) regulations (5 CFR
DC 20220. See ‘‘Notification procedure’’ above. part 771), the Treasury Employee
The systems managers for the Grievance System (TPM Chapter 771),
Treasury components are: RECORD SOURCE CATEGORIES: or a negotiated procedure.
(1) a. DO: Deputy Assistant Secretary The information contained in these CATEGORIES OF RECORDS IN THE SYSTEM:
for Human Resources/Chief Human records is provided by or verified by the The system contains records relating
Capital Officer, 1500 Pennsylvania subject of the record, supervisors, and to grievances filed by Treasury
Avenue NW., Washington, DC 20220. non-Federal sources such as private employees under part 771 of the OPM’s
b. OIG: Personnel Officer, 740 15th employers. regulations. These case files contain all
Street NW., Suite 500, Washington, DC documents related to the grievance
EXEMPTIONS CLAIMED FOR THE SYSTEM:
20220. including statements of witnesses,
c. SIGTARP: Special Inspector None.
reports of interviews and hearings,
General for the Troubled Asset Relief TREASURY .002 examiner’s findings and
Program, 1801 L. Street NW., recommendations, a copy of the original
Washington, DC 20220. SYSTEM NAME:
and final decision, and related
d. TIGTA: Director, Human Grievance Records—Treasury. correspondence and exhibits. This
Resources, 1125 15th Street NW., Suite
SYSTEM LOCATION:
system includes files and records of
700A, Washington, DC 20005.
internal grievance and arbitration
(2) TTB: Chief, Personnel Division, Department of the Treasury, 1500 systems that bureaus and/or the
1310 G St. NW., Washington, DC 20220. Pennsylvania Ave. NW., Washington,
(3) OCC: Director, Human Resources, Department may establish through
DC 20220. These records are located in negotiations with recognized labor
400 7th Street SW., Washington, DC personnel or designated offices in the
20024. organizations.
bureaus in which the grievances were
(4) BEP: Chief, Office of Human filed. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Resources, 14th & C Streets SW., Room The locations at which the system is 5 U.S.C. 1302, 3301, 3302; E.O. 10577;
202–13A, E&P Annex, Washington, DC maintained are: 3 CFR 1954–1958 Comp., p. 218; E.O.
20228. (1) a. Departmental Offices (DO): 1500 10987; 3 CFR 1959–1963 Comp., p. 519;
(5) FS: Director, Personnel Pennsylvania Ave. NW., Washington, agency employees, for personal relief in
Management Division, 3700 East-West DC 20220. a matter of concern or dissatisfaction
Hwy., Room 115–F, Hyattsville, MD b. The Office of Inspector General which is subject to the control of agency
20782. (OIG): 740 15th Street NW., Washington, management.
(6) IRS: Associate Director,
DC 20220.
Transactional Processing Operations, c. Treasury Inspector General for Tax
PURPOSE(S):
1111 Constitution Avenue NW., CP6, Administration (TIGTA): 1125 15th To adjudicate employee
A:PS:TP, 2nd Floor, Washington, DC Street NW., Suite 700A, Washington, DC administrative grievances filed under
20224. 20005. the authority of 5 CFR part 771 and the
(7) MINT: Associate Director for Department’s Administrative Grievance
d. Special Inspector General for the
Workforce Solutions, 801 9th Street Procedure.
Troubled Asset Relief Program
NW., 7th Floor, Washington, DC 20220.
(8) FinCEN: Chief of Personnel and (SIGTARP), 1801 L Street NW., ROUTINE USES OF RECORDS MAINTAINED IN THE
Training, Vienna, VA 22183–0039. Washington, DC 20220. SYSTEM, INCLUDING CATEGORIES OF USERS AND
A list of the Federal agencies for (2) Alcohol and Tobacco Tax and THE PURPOSES OF SUCH USES:

which Treasury is a cross-services Trade Bureau (TTB): 1310 G St. NW., These records may be used:
provider and their respective system Washington, DC 20220. (1) To disclose pertinent information
sradovich on DSK3GMQ082PROD with NOTICES2

managers may be obtained by contacting (3) Office of the Comptroller of the to the appropriate Federal, state, or local
the Chief Human Capital Officer/Deputy Currency (OCC): 400 7th Street SW., agency responsible for investigating,
Assistant Secretary for Human Washington, DC 20024 prosecuting, enforcing, or implementing
Resources, at the address shown above. (4) Bureau of Engraving and Printing a statute, rule, regulation, or order,
(BEP): 14th & C Streets SW., where the disclosing agency becomes
NOTIFICATION PROCEDURE: Washington, DC 20228. aware of an indication of a violation or
(1) Employees, former employees or (5) Fiscal Service (FS): 401 14th Street potential violation of civil or criminal
applicants of the Department of the SW., Washington, DC 20227. law or regulation;

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78270 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

(2) To disclose information to any Reform Act when relevant and NW., Suite 700A, Washington, DC
source from which additional necessary to their duties of exclusive 20005.
information is requested in the course of representation concerning personnel (2) Alcohol and Tobacco Tax and
processing in a grievance, to the extent policies, practices, and matters affecting Trade Bureau (TTB): 1310 G St. NW.,
necessary to identify the individual, work conditions. Washington, DC 20220.
inform the source of the purpose(s) of (11) To appropriate agencies, entities, (3) OCC: Director, Human Resources,
the request, and identify the type of and persons when (a) the Department 400 7th Street SW., Washington, DC
information requested; suspects or has confirmed that the 20024
(3) To disclose information to a security or confidentiality of (4) BEP: Chief, Office of Human
Federal agency, in response to its information in the system of records has Resources, 14th & C Streets SW., Room
request, in connection with the hiring or been compromised; (b) the Department 202–13A, E&P Annex, Washington, DC
retention of an individual, the issuance has determined that as a result of the 20228.
of a security clearance, the conducting suspected or confirmed compromise (5) FS: Director, Personnel
of a security or suitability investigation there is a risk of harm to economic or Management Division, 3700 East-West
of an individual, the classifying of jobs, property interests, identity theft or Hwy., Room 115–F, Hyattsville, MD
the letting of a contract, or the issuance fraud, or harm to the security or 20782.
of a license, grant, or other benefit by integrity of this system or other systems (6) IRS: Director, Office of Workforce
the requesting agency, to the extent that or programs (whether maintained by the Relations (M:S:L), 1111 Constitution
the information is relevant and Department or another agency or entity) Ave. NW., Room 1515IR, Washington,
necessary to requesting the agency’s that rely upon the compromised DC 20224.
decision on the matter; information; and (c) the disclosure made (7) Mint: Associate Director for
(4) To provide information to a to such agencies, entities, and persons is Workforce Solutions, 801 9th Street
congressional office in response to an reasonably necessary to assist in NW., 3rd Floor, Washington, DC 20220.
inquiry made at the request of the connection with the Department’s (8) BPD: Director, Human Resources
individual to whom the record pertains; efforts to respond to the suspected or Operations Division, Avery Street
(5) To disclose information to another confirmed compromise and prevent, Building, 320 Avery Street, Parkersburg,
Federal agency or to a court when the minimize, or remedy such harm. WV 26101.
Government is party to a judicial (9) FinCEN: Director, P.O. Box 39,
proceeding before the court; POLICIES AND PRACTICES FOR STORING, Vienna, VA 22183–0039.
(6) By the National Archives and RETRIEVING, ACCESSING, RETAINING, AND
Records Administration in records DISPOSING OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE:
management inspections conducted STORAGE: It is required that individuals
under authority of 44 U.S.C. 2904 and submitting grievances be provided a
File folders.
2908; copy of the record under the grievance
(7) By the bureau maintaining the RETRIEVABILITY: process. They may, however, contact the
records of the Department in the Records may be retrieved by the agency personnel or designated office
production of summary descriptive names of individuals in the system. where the action was processed,
statistics and analytical studies in regarding the existence of such records
support of the function for which the SAFEGUARDS: on them. They must furnish the
records are collected and maintained, or Lockable metal filing cabinets to following information for their records
for related work force studies. While which only authorized personnel have to be located and identified: (1) Name,
published statistics and studies do not access. (2) date of birth, (3) approximate date of
contain individual identifiers, in some closing of the case and kind of action
instances the selection of elements of RETENTION AND DISPOSAL:
taken, (4) organizational component
data included in the study may be Disposed of three years after the involved.
structured in such a way as to make the grievance filed closes. Disciplinary
data individually identifiable by adverse actions are retained by the RECORD ACCESS PROCEDURES:
inference; United States Secret Service for four It is required that individuals
(8) To disclose information to officials years. Disposal is by shredding or submitting grievances be provided a
of the Merit Systems Protection Board, burning. copy of the record under the grievance
the Office of the Special Counsel, the process. However, after the action has
SYSTEM MANAGER(S) AND ADDRESS:
Federal Labor Relations Authority and been closed, an individual may request
its General Counsel, the Equal Records pertaining to administrative access to the official copy of the
Employment Opportunity Commission, grievances filed at the Departmental grievance file by contacting the bureau
or the Office of Personnel Management level: Director, Office of Human personnel or designated office where the
when requested in performance of their Resources Strategy and Solutions, 1750 action was processed. Individuals must
authorized duties; Pennsylvania Ave. NW., Suite 1200, provide the following information for
(9) To disclose information to a court, Washington, DC 20220. Records their records to be located and
magistrate, or administrative tribunal in pertaining to administrative grievances identified: (1) Name, (2) date of birth, (3)
the course of presenting evidence, filed at the bureau level: approximate date of closing of the case
including disclosures to opposing (1) a. DO: Director, Office of Human and kind of action taken, (4)
sradovich on DSK3GMQ082PROD with NOTICES2

Counsel or witnesses in the course of Resources for Departmental Offices, organizational component involved.
civil discovery, litigation or settlement 1500 Pennsylvania Ave. NW., Room
negotiations in response to a court 5202—Main Treasury, Washington, DC CONTESTING RECORD PROCEDURES:
order, or in connection with criminal 20220. Review of requests from individuals
law proceedings; b. OIG: Personnel Officer, 740 15th St. seeking amendment of their records
(10) To provide information to NW., Rm. 510, Washington, DC 20220. which have been the subject of a
officials of labor organizations c. TIGTA: Director, Human Capital judicial or quasi-judicial action will be
reorganized under the Civil Service and Support Services, 1125 15th Street limited in scope. Review of amendment

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Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices 78273

ROUTINE USES OF RECORDS MAINTAINED IN THE engaged by the Department or one of its Information Technology Security
SYSTEM, INCLUDING CATEGORIES OF USERS AND bureaus to provide products or services Program; National Institute of Standards
THE PURPOSES OF SUCH USES:
associated with the Department’s or and Technology 800–122 and any
These records may be used to: bureaus’ responsibilities arising under supplemental guidance issued by
(1) Disclose pertinent information to the FOIA/PA; individual bureaus; the National
appropriate Federal, foreign, State, (8) Disclose information to the Institute of Standards and Technology
local, tribal or other public authorities National Archives and Records Special Publication 800–53 Revision 3,
or self-regulatory organizations Administration for use in records Recommended Security Controls for
responsible for investigating or management inspections; Federal Information Systems and
prosecuting the violations of, or for (9) Disclose information to Organizations; and Guide to Protecting
enforcing or implementing, a statute, appropriate agencies, entities, and the Confidentiality of Personally
rule, regulation, order, or license, where persons when (a) the Department Identifiable Information. Access to the
the disclosing agency becomes aware of suspects or has confirmed that the records is available only to employees
an indication of a violation or potential security or confidentiality of responsible for the management of the
violation of civil or criminal law or information in the system of records has system and/or employees of program
regulation; been compromised; (b) the Department offices who have a need for such
(2) Disclose information to a court, has determined that as a result of the information.
magistrate, or administrative tribunal in suspected or confirmed compromise
the course of presenting evidence, there is a risk of harm to economic or RETENTION AND DISPOSAL:
including disclosures to opposing property interests, identity theft or The records pertaining to FOIA/PA
counsel or witnesses in the course of fraud, or harm to the security or requests are retained and disposed of in
civil discovery, litigation, or settlement integrity of this system or other systems accordance with the National Archives
negotiations, in response to a court or programs (whether maintained by the and Records Administration’s General
order, or in connection with criminal Department or another agency or entity) Record Schedule 14—Information
law proceedings; that rely upon the compromised Services Records.
(3) Provide information to a information; and (c) the disclosure made
congressional office in response to an SYSTEM MANAGER(S) AND ADDRESS:
to such agencies, entities, and persons is
inquiry made at the request of the reasonably necessary to assist in Department of the Treasury: Official
individual to whom the record pertains; connection with the Department’s prescribing policies and practices—
(4) Disclose information to another Departmental Disclosure Officer,
efforts to respond to the suspected or
Federal agency to (a) permit a decision Department of the Treasury, 1500
confirmed compromise and prevent,
as to access, amendment or correction of Pennsylvania Avenue NW., Washington,
minimize, or remedy such harm.
records to be made in consultation with (10) To the National Archives and DC 20220.
or by that agency, or (b) verify the Records Administration, Office of The system managers for the Treasury
identity of an individual or the accuracy Government Information Services components are:
of information submitted by an (1) a. DO: Director, Disclosure
(OGIS), to the extent necessary to fulfill
individual who has requested access to Services, Department of the Treasury,
its responsibilities in 5 U.S.C. 552(b), to
or amendment or correction of records; Washington, DC 20220.
review administrative agency policies,
(5) Disclose information to the b. OIG: Director, Disclosure Services,
procedures and compliance with the
Department of Justice when seeking Department of the Treasury,
Freedom of Information Act (FOIA), and
legal advice, or when (a) the agency, or Washington, DC 20220.
to facilitate OGIS’ offering of mediation
(b) any component thereof, or (c) any c. CDFI: Director, Disclosure Services,
services to resolve disputes between
employee of the agency in his or her Department of the Treasury,
persons making FOIA requests and
official capacity, or (d) any employee of Washington, DC 20220.
administrative agencies.
the agency in his or her individual d. SIGTARP: General Counsel, Office
capacity where the Department of POLICIES AND PRACTICES FOR STORING, of the Special Inspector General for the
Justice has agreed to represent the RETRIEVING, ACCESSING, RETAINING, AND Troubled Asset Relief Program, 1801 L
employee, or (e) the United States, DISPOSING OF RECORDS IN THE SYSTEM: Street NW., Washington, DC 20220.
where the agency determines that STORAGE: (2) Alcohol and Tobacco Tax and
litigation is likely to affect the agency or Electronic media, computer paper Trade Bureau (TTB): 1310 G St. NW.,
any of its components, is a party to printout, index file cards, and paper Washington, DC 20220.
litigation or has an interest in such records in file folders. (3) BEP: Disclosure Officer, FOIA
litigation, and the use of such records by Office, 14th & C Streets SW.,
the Department of Justice is deemed by RETRIEVABILITY: Washington, DC 20228.
the agency to be relevant and necessary Retrieved by name, subject, request (4) FS: Disclosure Officer, 401 14th
to the litigation; file number, or other data element as Street SW., Washington, DC 20227.
(6) Disclose information to the may be permitted by an automated (5) Mint: Disclosure Officer, 801 9th
appropriate foreign, State, local, tribal, system. Street NW., 8th Floor, Washington, DC
or other public authority or self- 20220.
regulatory organization for the purpose SAFEGUARDS: (6) OCC: Disclosure Officer,
of (a) consulting as to the propriety of Protection and control of any Communications Division, 400 7th
sradovich on DSK3GMQ082PROD with NOTICES2

access to or amendment or correction of sensitive but unclassified (SBU) records Street SW., Washington, DC 20024.
information obtained from that are in accordance with Treasury (7) FinCEN: P.O. Box 39, Vienna, VA
authority or organization, or (b) Directive Publication 71–10, 22183.
verifying the identity of an individual Department of the Treasury Security (8) TIGTA: Director, Human Capital
who has requested access to or Manual; DO P–910, Departmental and Support Services, 1401 H St. NW.,
amendment or correction of records; Offices Information Technology Ste. 469, Washington, DC 20005.
(7) Disclose information to contractors Security Policy Handbook; Treasury (9) IRS: Internal Revenue Service
and other agents who have been Directive Publication 85–01, Treasury Centralized Processing Unit—Stop 93A,

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Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices 78281

guidance issued by individual with instructions pertaining to who make local and/or long distance
components. individual Treasury components calls, individuals who received
appearing at 31 CFR part 1, subpart C, telephone calls placed from or charged
SYSTEM MANAGER(S) AND ADDRESS:
appendices A–M. to agency telephones.
(1) DO: a. Director, Financial
Management Division, 1500 RECORD ACCESS PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM:
Pennsylvania Avenue NW., Attn: 1310 See ‘‘Notification procedure’’ above. Records relating to the use of
G Street, 2nd floor, Washington, DC Department telephones to place local
CONTESTING RECORD PROCEDURES:
20220. and/or long distance calls, whether
b. OIG: Assistant Inspector General for See ‘‘Notification procedure’’ above. through the Federal
Management, 740 15th St. NW., Suite RECORD SOURCE CATEGORIES:
Telecommunications System (FTS),
510, Washington, DC 20220. commercial systems, or similar systems;
Individuals, private firms, other
c. TIGTA: Director, Finance and including voice, data, and
government agencies, contractors,
Accountability, 1125 15th Street NW., videoconference usage; telephone
documents submitted to or received
Suite 700A, Washington, DC 20005. calling card numbers assigned to
from a budget, accounting, travel,
d. SIGTARP: Chief Financial Officer, employees; records of any charges billed
training or other office maintaining the
1801 L Street NW., Washington, DC to Department telephones; records
records in the performance of their
20220. relating to location of Department
duties.
e. CDFI Fund: Deputy Director for telephones; and the results of
Management/CFO, 601 13th Street NW., EXEMPTIONS CLAIMED FOR THE SYSTEM: administrative inquiries to determine
Suite 200 South, Washington, DC 20005. None. responsibility for the placement of
f. FFB: Chief Financial Officer, 1500 specific local or long distance calls.
Pennsylvania Avenue NW., South Court TREASURY .010 Telephone calls made to any Treasury
One, Washington, DC 20220. SYSTEM NAME:
Office of Inspector General Hotline
g. IA: Deputy Senior Director, numbers are excluded from the records
Business Operations, 1500 Pennsylvania Telephone Call Detail Records— maintained in this system pursuant to
Avenue NW., Room 5127A, Treasury. the provisions of 5 U.S.C., Appendix 3,
Washington, DC 20220. SYSTEM LOCATION: Section 7(b) (Inspector General Act of
h. Treasury Forfeiture Fund: Assistant Department of the Treasury, 1500 1978).
Director for Financial Management/ Pennsylvania Ave. NW., Washington, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
CFO, 740 15th Street NW., Suite 700, DC 20220. The locations at which the
Washington, DC 20220. 12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C.
system is maintained by Treasury 481, 5 U.S.C. 301 and 41 CFR 201–21.6.
i. Treasury Franchise Fund: Director, components and their associated field
Division of Franchise Services, Bureau offices are: PURPOSE(S):
of the Public Debt, 320 Avery Street, (1) Departmental Offices (DO): The Department, in accordance with
Parkersburg, WV 26101. a. 1500 Pennsylvania Ave. NW., 41 CFR 201–21.6, Use of Government
(2) TTB: Alcohol and Tobacco Tax Washington, DC 20220. Telephone Systems, established the
and Trade Bureau: 1310 G St. NW., b. Special Inspector General for the Telephone Call Detail program to enable
Washington, DC 20220. Troubled Asset Relief Program it to analyze call detail information for
(3) IRS: Chief Financial Officer, (SIGTARP), 1801 L Street NW., verifying call usage, to determine
Internal Revenue Service, 1111 Washington, DC 20220. responsibility for placement of specific
Constitution Avenue NW., Room 3013, c. Treasury Inspector General for Tax long distance calls, and for detecting
Washington, DC 20224. Administration (TIGTA): 1125 15th St. possible abuse of the government-
(4) BPD: Director, Division of NW., Suite 700A, Washington, DC provided long distance network.
Financial Management, Bureau of 20005.
Public Debt, Avery Street Building, 320 (2) Alcohol and Tobacco Tax and ROUTINE USES OF RECORDS MAINTAINED IN THE
Avery Street, Parkersburg, WV. SYSTEM, INCLUDING CATEGORIES OF USERS AND
Trade Bureau (TTB): 1310 G St. NW.,
(5) OCC: Chief Financial Officer, THE PURPOSES OF SUCH USES:
Washington, DC 20220.
Comptroller of the Currency, 400 7th (3) Office of the Comptroller of the These records and information from
Street SW., Washington, DC 20024 (6) Currency (OCC): 400 7th Street SW., these records may be disclosed:
BEP: Chief Financial Officer, Bureau of Washington, DC 20024. (1) To representatives of the General
Engraving and Printing, 14th and C (4) Bureau of Engraving and Printing Services Administration or the National
Streets NW., Room 113M, Washington, (BEP): 14th & C Streets SW., Archives and Records Administration
DC 20228. Washington, DC 20228. who are conducting records
(7) FMS: Chief Financial Officer, (5) Financial Crimes Enforcement management inspections under
Financial Management Service, 3700 Network (FinCEN): Vienna, Virginia authority of 44 U.S.C. 2904 and 2906;
East West Highway, Room 106A, 22182. (2) To employees or contractors of the
Hyattsville, MD 20782. (6) Fiscal Service (FS): 401 14th Street agency to determine individual
(8) Mint: Chief Financial Officer, SW., Washington, DC 20227. responsibility for telephone calls;
United States Mint, 801 9th Street NW., (7) Internal Revenue Service (IRS): (3) To appropriate Federal, State,
7th Floor, Washington, DC 20220. 1111 Constitution Avenue NW., local, or foreign agencies responsible for
sradovich on DSK3GMQ082PROD with NOTICES2

(9) FinCEN: Director, P. O. Box 39, Washington, DC 20224. investigating or prosecuting the
Vienna, VA 22183–0039. (8) United States Mint (MINT): 801 violations of, or for enforcing or
9th Street NW., Washington, DC 20220. implementing a statute, rule, regulation,
NOTIFICATION PROCEDURE: order, or license, or where the
Individuals seeking notification and CATEGORIES OF INDIVIDUALS COVERED BY THE disclosing agency becomes aware of an
access to any record contained in the SYSTEM: indication of a violation or potential
system of records, or seeking to contest Individuals (generally agency violation of civil or criminal law or
its content, may inquire in accordance employees and contractor personnel) regulation;

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78282 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

(4) To a court, magistrate, or owed to the Department, or one of its RETENTION AND DISPOSAL:
administrative tribunal in the course of components, in order to collect a debt Records are maintained in accordance
presenting evidence, including through salary or administrative offsets; with National Archives and Records
disclosures to opposing counsel or (12) In response to a Federal agency’s Administration General Records
witnesses in the course of civil request made in connection with the Schedule 3. Hard copy and microform
discovery, litigation, or settlement hiring or retention of an individual, media disposed by shredding or
negotiations, in response to a court issuance of a security clearance, license, incineration. Electronic media erased
order, or in connection with criminal contract, grant, or other benefit by the electronically.
law proceedings where relevant and requesting agency, but only to the extent
necessary; SYSTEM MANAGER(S) AND ADDRESS:
that the information disclosed is
(5) To a telecommunications company relevant and necessary to the requesting Department of the Treasury: Official
providing telecommunication support to agency’s decision on the matter. prescribing policies and practices—
permit servicing the account; (13) To appropriate agencies, entities, Director, Customer Services
(6) To another Federal agency to effect and persons when (a) the Department Infrastructure and Operations,
an interagency salary offset, or an suspects or has confirmed that the Department of the Treasury, Room 2150,
interagency administrative offset, or to a security or confidentiality of 1425 New York Avenue NW.,
debt collection agency for debt information in the system of records has Washington, DC 20220. The system
collection services. Mailing addresses been compromised; (b) the Department managers for the Treasury components
acquired from the Internal Revenue has determined that as a result of the are:
Service may be released to debt suspected or confirmed compromise (1) a. DO: Chief, Telecommunications
collection agencies for collection there is a risk of harm to economic or Branch, Automated Systems Division,
services, but shall not be disclosed to property interests, identity theft or Room 1121, 1500 Pennsylvania Avenue
other government agencies; fraud, or harm to the security or NW., Washington, DC 20220.
(7) To the Department of Justice for integrity of this system or other systems b. SIGTARP: Special Inspector
the purpose of litigating an action or or programs (whether maintained by the General for the Troubled Asset Relief
seeking legal advice; Department or another agency or entity) Program, 1801 L Street NW.,
(8) In a proceeding before a court, Washington, DC 20220.
that rely upon the compromised
adjudicative body, or other c. TIGTA: Director, Human Capital
information; and (c) the disclosure made
administrative body, before which the and Support Services, 1125 15th St.
to such agencies, entities, and persons is
agency is authorized to appear when: (a) NW., Suite 700A, Washington, DC
reasonably necessary to assist in
The agency, or (b) any employee of the 20005.
connection with the Department’s
agency in his or her official capacity, or (2) TTB: Alcohol and Tobacco Tax
efforts to respond to the suspected or
(c) any employee of the agency in his or and Trade Bureau: 1310 G St. NW.,
confirmed compromise and prevent,
her individual capacity where the Washington, DC 20220.
minimize, or remedy such harm.
Department of Justice has agreed to (3) OCC: Associate Director,
represent the employee; or (d) the DISCLOSURE TO CONSUMER REPORTING Telecommunications, Systems Support
United States, when the agency AGENCIES: Division, Office of the Comptroller of
determines that litigation is likely to Disclosures pursuant to 5 U.S.C. the Currency, 400 7th Street SW
affect the agency, is a party to the 522a(b)(12): Disclosures may be made Washington, DC 20024.
litigation or has an interest in such from this system to ‘‘consumer reporting (4) BEP: Deputy Associate Director
litigation, and the use of such records by agencies’’ as defined in the Fair Credit (Chief Information Officer), Office of
the agency is deemed relevant and Reporting Act (15 U.S.C. 1681(f)) or the Information Systems, Bureau of
necessary to the litigation or Federal Claims Collections Act of 1966 Engraving and Printing, Room 104–24M,
administrative proceeding and not (31 U.S.C. 3701(a)(3)). 14th and C Street SW., Washington, DC
otherwise privileged; 20228.
(9) To a congressional office in POLICIES AND PRACTICES FOR STORING, (5) FS: Director, Platform Engineering
response to an inquiry made at the RETRIEVING, ACCESSING, RETAINING, AND Division, 3700 East West Highway,
request of the individual to whom the DISPOSING OF RECORDS IN THE SYSTEM:
Hyattsville, MD 20782.
record pertains; STORAGE: (6) IRS: Official prescribing policies
(10) To unions recognized as Microform, electronic media, and/or and practices: National Director,
exclusive bargaining representatives hard copy media. Operations and Customer Support,
under the Civil Service Reform Act of Internal Revenue Service, 1111
1978, 5 U.S.C. 7111 and 7114, the Merit RETRIEVABILITY: Constitution Avenue NW., Washington,
Systems Protection Board, arbitrators, Records may be retrieved by: DC 20224. Office maintaining the
the Federal Labor Relations Authority, Individual name; component system: Director, Detroit Computing
and other parties responsible for the headquarters and field offices; by Center, (DCC), 1300 John C. Lodge
administration of the Federal labor- originating or terminating telephone Drive, Detroit, MI 48226.
management program for the purpose of number; telephone calling card (7) Mint: Associate Director for
processing any corrective actions or numbers; time of day; identification Information Technology/CIO, 801 9th
grievances or conducting administrative number, or assigned telephone number. Street NW., Washington, DC 20220.
hearings or appeals or if needed in the (8) FS: Official prescribing policies
sradovich on DSK3GMQ082PROD with NOTICES2

performance of other authorized duties; SAFEGUARDS: and practices: Assistant Commissioner
(11) To the Defense Manpower Data Protection and control of any (Office of Information Technology), 200
Center (DMDC), Department of Defense, sensitive but unclassified (SBU) records Third Street, Parkersburg, WV 26106–
the U.S. Postal Service, and other are in accordance with TD P 71–10, 1328. Office maintaining the system:
Federal agencies through authorized Department of the Treasury Security Division of Communication, 200 Third
computer matching programs to identify Manual, and any supplemental Street, Parkersburg, WV 26106–1328.
and locate individuals who are guidance issued by individual (9) FinCEN: Director, P.O. Box 39,
delinquent in their repayment of debts components. Vienna, VA 22183–0039.

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78284 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

United States, when the agency (13) To appropriate agencies, entities, b. OIG: Safety and Occupational
determines that litigation is likely to and persons when (a) the Department Health Manager, 740 15th Street NW.,
affect the agency, is a party to litigation suspects or has confirmed that the Washington, DC 20220.
or has an interest in such litigation, and security or confidentiality of c. TIGTA: Director, Human Capital
the use of such records by the agency is information in the system of records has and Support Services, 1125 15th Street
deemed to be relevant and necessary to been compromised; (b) the Department NW., Suite 700A, Washington, DC
the litigation or administrative has determined that as a result of the 20005.
proceeding and not otherwise suspected or confirmed compromise d. CDFI: Safety and Occupational
privileged; there is a risk of harm to economic or Health Manager, 601 13th Street NW.,
(6) Disclose information to a property interests, identity theft or Washington, DC 20005.
congressional office in response to an fraud, or harm to the security or (2) TTB: Alcohol and Tobacco Tax
inquiry made at the request of the integrity of this system or other systems and Trade Bureau: 1310 G St. NW.,
individual to whom the record pertains; or programs (whether maintained by the Washington, DC 20220.
(7) Disclose information to a Department or another agency or entity) (3) OCC: Safety and Occupational
contractor for the purpose of processing that rely upon the compromised Health Manager, 400 7th Street SW.,
administrative records and/or information; and (c) the disclosure made Washington, DC 20024; 400 7th Street
compiling, organizing, analyzing, to such agencies, entities, and persons is SW., Washington, DC 20024.
programming, or otherwise refining reasonably necessary to assist in (4) BEP: Safety and Occupational
records subject to the same limitations connection with the Department’s Health Manager, 14th & C Streets SW.,
applicable to U.S. Department of the efforts to respond to the suspected or Washington, DC 20228.
Treasury officers and employees under confirmed compromise and prevent, (5) FS: Safety and Occupational
the Privacy Act; minimize, or remedy such harm. Health Manager, PG 3700 East-West
(8) Disclose information to a court, Highway, Hyattsville, MD 20782.
POLICIES AND PRACTICES FOR STORING,
magistrate, or administrative tribunal in RETRIEVING, ACCESSING, RETAINING, AND
(6) IRS: Safety and Occupational
the course of presenting evidence, DISPOSING OF RECORDS IN THE SYSTEM: Health Manager, 1111 Constitution
including disclosures to opposing Avenue NW., Washington, DC 20224.
STORAGE:
counsel or witnesses in the course of (7) MINT: Designated Safety and
civil discovery, litigation, or settlement Maintained in hardcopy and Health Official, 801 9th Street NW.,
negotiations or in connection with electronic media. Washington, DC 20220.
criminal law proceedings or in response RETRIEVABILITY: (9) FinCEN: Safety and Occupational
to a court order where relevant or Records can be retrieved by name, or Health Manager, P.O. Box 39, Vienna,
potentially relevant to a proceeding; by categories listed above under VA 22183–0039.
(9) Disclose information to unions ‘‘Categories of records in the system.’’ NOTIFICATION PROCEDURE:
recognized as exclusive bargaining
representatives under 5 U.S.C. chapter SAFEGUARDS: Individuals seeking notification and
71, arbitrators, and other parties Protection and control of any access to any record contained in the
responsible for the administration of the sensitive but unclassified (SBU) records system of records, or seeking to contest
Federal labor-management program if are in accordance with TD P 7110, its content, may inquire in accordance
needed in the performance of their Department of the Treasury Security with instructions pertaining to
authorized duties; Manual. The hardcopy files and individual Treasury components
(10) Disclose information to the Equal electronic media are secured in locked appearing at 31 CFR part 1, subpart C,
Employment Opportunity Commission, rooms. Access to the records is available appendices, A–L.
Merit Systems Protection Board, only to employees responsible for the RECORD ACCESS PROCEDURES:
arbitrators, the Federal Labor Relations management of the system and/or
employees of program offices who have See ‘‘Notification procedures’’ above.
Authority, and other parties responsible
for the administration of the Federal a need for such information and have CONTESTING RECORD PROCEDURES:
labor management program for the been subject to a background check and/ See ‘‘Notification procedures’’ above.
purpose of processing any corrective or security clearance.
actions or grievances or conducting RECORD SOURCE CATEGORIES:
RETENTION AND DISPOSAL:
administrative hearings or appeals, or if Information is obtained from current
Records are retained and disposed of
needed in the performance of other Treasury employees, contractors,
in accordance with the appropriate
authorized duties; members of the public, witnesses,
National Archives and Records
(11) Disclose information to a Federal, medical providers, and relevant
Administration General Records
State, or local public health service industry experts.
Schedule No. 1.
agency as required by applicable law,
EXEMPTIONS CLAIMED FOR THE SYSTEM:
concerning individuals who have SYSTEM MANAGER(S) AND ADDRESS:
contracted or who have been exposed to Department of the Treasury official None.
certain communicable diseases or prescribing policies and practices: TREASURY .012
conditions. Such information is used to SHIMS Program Manager, Office of
prevent further outbreak of the disease Environment, Safety, and Health, SYSTEM NAME:
sradovich on DSK3GMQ082PROD with NOTICES2

or condition; Department of the Treasury, Fiscal Service Public Key
(12) Disclose information to Washington, DC 20220. The system Infrastructure—Treasury.
representatives of the General Services managers for the Treasury components
Administration (GSA) or the National are: SYSTEM LOCATION:
Archives and Records Administration (1) DO: a. Program Manager, Office of The system of records is located at:
(NARA) who are conducting records Environment, Safety, and Health, Room (1) The Fiscal Service (FS), U.S.
management inspections under 6000 Annex, 1500 Pennsylvania Ave. Department of the Treasury, in
authority of 44 U.S.C. 2904 and 2906. NW., Washington, DC 20220. Parkersburg, WV, and,

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78286 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

Electronic records are protected by Office of Civil Rights and Diversity compliance reviews, and
restricted access procedures, including (OCRD), the Office of the General correspondence. The complaint files
the use of passwords and sign-on Counsel, and any other office within a and log include complaint allegations,
protocols which are periodically Treasury bureau where a complaint is information gathered during the
changed. Only employees whose official filed or where the action arose. complaint investigation, findings and
duties require access are allowed to The locations at which the system is results of the investigation, and
view, administer, and control these maintained are: correspondence relating to the
records. Copies of records maintained (1) a. Departmental Offices (DO): 1500 investigation, as well as status
on computer have the same limited Pennsylvania Ave. NW., Washington, information for all complaints.
access as paper records. DC 20220. Equivalent types of information are
b. The Office of Inspector General maintained for reviews and
RETENTION AND DISPOSAL:
(OIG): 740 15th Street NW., Washington, correspondence activities (namely
Records are maintained in accordance DC 20220. information gathered, findings, results,
with National Archives and Records c. Treasury Inspector General for Tax correspondence and status).
Administration retention schedules. Administration (TIGTA): 1125 15th
Paper and microform records ready for Street NW., Suite 700A, Washington, DC AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
disposal are destroyed by shredding or 20005. Title VI of the 1964 Civil Rights Act
maceration. Records in electronic media d. Special Inspector General for the of 1964; sections 504 and 508 of the
are electronically erased using accepted Troubled Asset Relief Program Rehabilitation Act of 1973; the Age
techniques. (SIGTARP), 1801 L Street NW., Discrimination Act of 1975; and Title IX
SYSTEM MANAGERS AND ADDRESSES: Washington, DC 20220. of the Education Amendments Act of
(1) Assistant Commissioner, Office of (2) Alcohol and Tobacco Tax and 1972.
Information Technology, Bureau of the Trade Bureau (TTB): 1310 G St. NW.,
PURPOSE(S):
Public Debt, 200 Third Street, Washington, DC 20220.
(3) Office of the Comptroller of the The complaint files and other records
Parkersburg, WV 26101, and, will be used to enforce and ensure
(2) Assistant Commissioner, Currency (OCC): 400 7th Street SW.,
Washington, DC 20024. compliance with the legal authorities
Information Resources, and Chief
(4) Bureau of Engraving and Printing listed above. Treasury uses the
Information Officer, Financial
(BEP): 14th & C Streets SW., information in this system to investigate
Management Service, 3700 East West
Washington, DC 20228. complaints and to obtain compliance
Highway, Hyattsville, MD 20782.
(5) Fiscal Service (FS): 401 14th Street with civil rights laws.
NOTIFICATION PROCEDURE: SW., Washington, DC 20227. The system is used for the
Individuals seeking notification and (6) Internal Revenue Service (IRS): investigation of complaints and in
access to any record contained in the 1111 Constitution Avenue NW., reviewing recipients of Treasury
system of records, or seeking to contest Washington, DC 20224. financial assistance to determine if these
its content, may inquire in accordance (7) United States Mint (MINT): 801 programs are in compliance with the
with instructions pertaining to 9th Street NW., Washington, DC 20220. Federal laws which prohibit
individual Treasury components (8) FS: 999 E Street NW., Washington, discrimination on the basis of race,
appearing at 31 CFR part 1, subpart C: DC 20239. color, national origin, sex, age, and
Appendix I for records within the (9) Financial Crimes Enforcement disability. In addition, the system
custody of the Bureau of the Public Network (FinCEN), Vienna, VA 22183– contains case files developed in
Debt, and, Appendix G for records 0039. investigating complaints and in
within the custody of the Financial reviewing actions within Treasury to
CATEGORIES OF INDIVIDUALS COVERED BY THE determine if its conducted programs and
Management Service.
SYSTEM:
activities are in compliance with the
RECORD ACCESS PROCEDURES: Covered individuals include persons Federal laws. The system also contains
See ‘‘Notification procedure’’ above. who file complaints alleging annual and bi-annual statistical data
discrimination or violation of their submitted to and used by the OCRD in
CONTESTING RECORD PROCEDURES:
rights under the statutes identified monitoring the compliance status of
See ‘‘Notification procedure’’ above. below (Authority for Maintenance) and recipients of Department of the Treasury
RECORD SOURCE CATEGORIES: covered entities (e.g., recipients of financial assistance.
The information contained in this financial assistance from Treasury such
as grantees and sub-grantees), whether ROUTINE USES OF RECORDS MAINTAINED IN THE
system is provided by or verified by the SYSTEM, INCLUDING CATEGORIES OF USERS AND
subject individual of the record, as well individuals, organizations or
THE PURPOSES OF SUCH USES:
as federal and non-federal sources such institutions, investigated by OCRD as a
result of allegations of discrimination or These records may be used to disclose
as private employers.
through compliance reviews conducted pertinent information to:
EXEMPTIONS CLAIMED FOR THE SYSTEM: by OCRD. Covered individuals also (1) Appropriate Federal agencies
None. include persons who submit responsible for a civil rights action or,
correspondence to OCRD related to prosecuting a violation of, or enforcing,
TREASURY .013 or implementing, a statute, rule,
other compliance activities (e.g.,
sradovich on DSK3GMQ082PROD with NOTICES2

SYSTEM NAME: outreach and public education), and regulation, or order, where Treasury
Department of the Treasury Civil other correspondence unrelated to a becomes aware of an indication of a
Rights Complaints and Compliance complaint or review and requiring potential violation of civil or criminal
Review Files. response by OCRD. law or regulation, rule or order.
(2) Provide information to a
SYSTEM LOCATION: CATEGORIES OF RECORDS IN THE SYSTEM: congressional office in response to an
These records are located in the The system encompasses a variety of inquiry made at the request of the
Department of the Treasury’s (Treasury) records having to do with complaints, individual to whom the record pertains;

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78288 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

Treasury bureau where the data was tribal, or other public authorities or self- to such agencies, entities, and persons is
entered on the site. The locations at regulatory organizations responsible for reasonably necessary to assist in
which the system is maintained are: investigating or prosecuting the connection with the Department’s
(1) a. Departmental Offices: 1500 violations of, enforcing, or efforts to respond to the suspected or
Pennsylvania Ave. NW., Washington, implementing, a statute, rule, confirmed compromise and prevent,
DC 20220. regulation, order, or license, where the minimize, or remedy such harm.
b. The Office of Inspector General: disclosing agency becomes aware of an
POLICIES AND PRACTICES FOR STORING,
740 15th Street NW., Washington, DC indication of a violation or potential
RETRIEVING, ACCESSING, RETAINING, AND
20220. violation of civil or criminal law or DISPOSING OF RECORDS IN THE SYSTEM:
c. Treasury Inspector General for Tax regulation;
Administration: 1125 15th Street NW., (2) Disclose information to a court, STORAGE:
Suite 700A, Washington, DC 20005. magistrate, or administrative tribunal in Records in this system are stored
d. Special Inspector General for the the course of presenting evidence, electronically or on paper in secure
Troubled Asset Relief Program including disclosures to opposing facilities in a locked drawer behind a
(SIGTARP), 1801 L Street NW., counsel or witnesses in the course of locked door. The electronic records are
Washington, DC 20220. civil discovery, litigation, or settlement stored on magnetic disc, tape, digital
(2) Alcohol and Tobacco Tax and negotiations, in response to a court media, and CD–ROM.
Trade Bureau: 1310 G Street NW., order, or in connection with criminal RETRIEVABILITY:
Washington, DC 20220. law proceedings or mediation/
Records may be retrieved by name;
(3) Office of the Comptroller of the alternative dispute resolution;
(3) Provide information to a department; name of office/bureau; job
Currency: 400 7th St. SW., Washington,
congressional office in response to an title; manager/supervisor; office work
DC 20024.
(4) Bureau of Engraving and Printing: inquiry made at the request of the and cell phone; work email address;
14th & C Streets SW., Washington, DC individual to whom the record pertains; office fax number; office building
20228. (4) Disclose information to the United location; assistant/alternate point of
(5) Fiscal Service: 401 14th Street States Department of Justice for the contact; phonetic name; skills/
SW., Washington, DC 20227. purpose of representing or providing experience; educational background;
(6) Internal Revenue Service: 1111 legal advice to Treasury in a proceeding and status message.
Constitution Avenue NW., Washington, before a court, adjudicative body, or SAFEGUARDS:
DC 20224. other administrative body before which Records in this system are
(7) United States Mint: 801 9th Street Treasury is authorized to appear, when safeguarded in accordance with
NW., Washington, DC 20220. such proceeding involves: applicable rules and policies, including
(8) Financial Crimes Enforcement (A) Treasury or any component all applicable Treasury automated
Network: 2070 Chain Bridge Road, thereof; systems security and access policies.
Vienna, VA 22183. (B) Any employee of Treasury in his
Strict controls have been imposed to
or her official capacity;
CATEGORIES OF INDIVIDUALS COVERED BY THE (C) Any employee of Treasury in his minimize the risk of compromising the
SYSTEM: or her individual capacity where the information that is being stored. Access
Treasury employees, detailees, Department of Justice or Treasury has to the type and amount of data is
contractors, and interns. agreed to represent the employee; governed by privilege management
(D) The United States, when Treasury software and policies developed and
CATEGORIES OF RECORDS IN THE SYSTEM:
determines that litigation is likely to enforced by federal government
Name; name of department/office/ affect Treasury or any of its personnel and are determined by
bureau; job title; office work and cell components. specific roles and responsibilities.
phone numbers; work email address; (5) Disclose information to contractors Procedural and physical safeguards,
office fax number; office building and their agents, experts, consultants, such as personal accountability, will be
location; assistant/alternate point of and others performing or working on a utilized. Certified system management
contact (optional); phonetic name contract, service, grant, cooperative personnel are responsible for
(optional); skills/experience (optional); agreement, or other assignment for maintaining the system integrity and the
educational background (optional); Treasury, when necessary to accomplish data confidentiality.
status message (optional), and an agency function related to this RETENTION AND DISPOSAL:
photograph (optional). system of records; To the extent there are records
(6) Provide information to appropriate identified, they will be destroyed in
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
agencies, entities, and persons when (a) accordance with the appropriate
5 U.S.C. 301. the Department suspects or has disposition schedule approved by the
PURPOSE(S): confirmed that the security or National Archives and Records
confidentiality of information in the Administration. Non-record material
The purpose of this system is to create
system of records has been will be removed when no longer
a central platform through which
compromised; (b) the Department has deemed necessary by the system owner.
Treasury and its bureaus’ employees,
determined that as a result of the
detailees, contractors, and interns may
suspected or confirmed compromise SYSTEM MANAGER AND ADDRESS:
collaborate and exchange information in
sradovich on DSK3GMQ082PROD with NOTICES2

there is a risk of harm to economic or a. Deputy Assistant Secretary for
order to increase operational efficiency.
property interests, identity theft or Information Technology and Chief
ROUTINE USES OF RECORDS MAINTAINED IN THE fraud, or harm to the security or Information Officer, 1500 Pennsylvania
SYSTEM, INCLUDING CATEGORIES OF USERS AND integrity of this system or other systems Avenue NW., Washington, DC 20020;
THE PURPOSES OF SUCH USES: or programs (whether maintained by the b. Deputy Assistant Secretary for
These records may be used to: Department or another agency or entity) Privacy, Transparency, and Records,
(1) Disclose pertinent information to that rely upon the compromised 1500 Pennsylvania Avenue NW.,
appropriate federal, foreign, state, local, information; and (c) the disclosure made Washington, DC 20020.

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78290 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

A. To the Department of Justice or in conjunction with other may be stored at the Treasury
(including United States Attorneys’ information, indicates a violation or Headquarters or at the bureau or office
Offices) or other federal agencies potential violation of law, which level.
conducting litigation or in proceedings includes criminal, civil, or regulatory
RETRIEVABILITY:
before any court or adjudicative or violations and such disclosure is proper
administrative body, when it is relevant and consistent with the official duties of Information may be retrieved, sorted,
or necessary to the litigation and one of the person making the disclosure. and/or searched by an identification
the following is a party to the litigation H. To sponsors, employers, number assigned by computer, by
or has an interest in such litigation: contractors, facility operators, grantees, facility, by business affiliation, email
1. Treasury or any component thereof; experts, fiscal agents, financial agents, address, or by the name of the
2. Any employee of Treasury in his/ and consultants in connection with individual, or other employee data
her official capacity; establishing an access account for an fields previously identified in this
3. Any employee of Treasury in his/ individual or maintaining appropriate System of Records Notice.
her individual capacity where the points of contact and when necessary to SAFEGUARDS:
Department of Justice or Treasury has accomplish a Treasury mission function Information in this system is
agreed to represent the employee; or or objective related to this system of safeguarded in accordance with
4. The United States or any agency records. applicable laws, rules and policies,
thereof. I. To other individuals in the same
including Treasury Directive 85–01,
B. To a congressional office from the operational program supported by an Department of the Treasury Information
record of an individual in response to information technology resource, where Technology (IT) Security Program.
an inquiry from that congressional office appropriate notice to the individual has Further, Treasury .015—General
made at the request of the individual to been made that his or her contact Information Technology Access
whom the record pertains. information will be shared with other Account Records system of records
C. To the National Archives and members of the same operational security protocols will meet multiple
Records Administration or General program in order to facilitate National Institute of Standards and
Services Administration pursuant to collaboration. Technology security standards from
records management inspections being J. To federal agencies such as the authentication to certification and
conducted under the authority of 44 Office of Personnel Management, the authorization. Records in the Treasury
U.S.C. 2904 and 2906. Merit Systems Protection Board, the .015—General Information Technology
D. To an agency or organization for Office of Management and Budget, the Access Account Records system of
the purpose of performing audit or Federal Labor Relations Authority, the records will be maintained in a secure,
oversight operations as authorized by Government Accountability Office, and password protected electronic system
law, but only such information as is the Equal Employment Opportunity that will utilize security hardware and
necessary and relevant to such audit or Commission in the fulfillment of these software to include: Multiple firewalls,
oversight function. agencies’ official duties.
E. To appropriate agencies, entities, active intruder detection, and role-based
K. To international, federal, state, access controls. Additional safeguards
and persons when: local, tribal, or private entities for the
1. Treasury suspects or has confirmed will vary by component and program.
purpose of the regular exchange of All records are protected from
that the security or confidentiality of business contact information in order to
information in the system of records has unauthorized access through
facilitate collaboration for official appropriate administrative, physical,
been compromised; business.
2. The disclosure made to such and technical safeguards. These
L. To the news media and the public,
agencies, entities, and persons as is safeguards include restricting access to
with the approval of the Senior Agency
reasonably necessary to assist in authorized personnel who have a ‘‘need
Official for Privacy, or her designee, in
connection with Treasury’s efforts to to know,’’ using locks, and password
consultation with counsel, when there
respond to the suspected or confirmed protection identification features.
exists a legitimate public interest in the
compromise and prevent, minimize, or Treasury file areas are locked after
disclosure of the information or when
remedy such harm. normal duty hours and the facilities are
disclosure is necessary to preserve
F. To contractors and their agents, protected by security personnel who
confidence in the integrity of Treasury
grantees, experts, consultants, fiscal monitor access to and egress from
or is necessary to demonstrate the
agent, financial agents, and others Treasury facilities.
accountability of Treasury’s officers,
performing or working on a contract, employees, or individuals covered by RETENTION AND DISPOSAL:
service, grant, cooperative agreement, or the system, except to the extent it is Records are securely retained and
other assignment for Treasury, when determined that release of the specific disposed of in accordance with the
necessary to accomplish an agency information in the context of a National Archives and Records
function related to this system of particular case would constitute an Administration’s General Records
records. Individuals provided unwarranted invasion of personal Schedule 24, section 6, ‘‘User
information under this routine use are privacy. Identification, Profiles, Authorizations,
subject to the same Privacy Act and Password Files.’’ Inactive records
requirements and limitations on POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND will be destroyed or deleted 6 years after
disclosure as are applicable to Treasury the user account is terminated or
DISPOSING OF RECORDS IN THE SYSTEM:
sradovich on DSK3GMQ082PROD with NOTICES2

officers and employees. password is altered, or when no longer
G. To an appropriate federal, state, STORAGE:
needed for investigative or security
tribal, local, international, or foreign law Records in this system are on paper purposes, whichever is later.
enforcement agency or other appropriate and/or in digital or other electronic
authority charged with investigating or form. Digital and other electronic SYSTEM MANAGER(S) AND ADDRESS:
prosecuting a violation or enforcing or images are stored on a storage area DASIT/CIO, Department of the
implementing a law, rule, regulation, or network in a secured environment. Treasury, 1500 Pennsylvania Ave. NW.,
order, where a record, either on its face Records, whether paper or electronic, Washington, DC 20220.

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78292 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

participation in a Treasury program or E. To the National Archives and and reasonable accommodation needs
activity, or attendance at a Treasury- Records Administration (NARA) or obtained in connection with a request
sponsored meeting or event; other federal government agencies for reasonable accommodation must be
• The amount of time taken to pursuant to general records management kept confidential and shall be
process the request; and records management inspections maintained in secure files separate from
• Whether the request was granted or conducted under the authority of 44 the Official Personnel Folder, Employee
denied and reason; and U.S.C. 2904 and 2906; Performance File, or drop file.
• The sources of technical assistance F. To an actual or potential party to Additionally, employees who obtain or
consulted in trying to identify a possible litigation or the party’s authorized receive such information are strictly
reasonable accommodation. representative for the purpose of bound by these confidentiality
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: negotiation or discussion on such requirements. Whenever medical
The Rehabilitation Act of 1973, §§ 501 matters as settlement, plea bargaining, information is disclosed, the individual
and 504; ADAAA; Executive Order or in information discovery disclosing the information must inform
13164 (July 28, 2000); and Executive proceedings; the information recipients regarding the
Order 13548 (July 26, 2010). G. To contractors, grantees, experts, confidentiality requirements that the
consultants, students, interns, and recipient must continue to apply to the
PURPOSE(S): others performing or working on a information after it is received.
The purpose of this system is to allow contract, service, grant, cooperative
RETENTION AND DISPOSAL:
Treasury and its bureaus to collect and agreement, or other assignment for the
maintain records on individuals who federal government, when necessary to In accordance with NARA General
seek accommodations to facilitate their accomplish an agency function related Records Schedule (GRS) 1 Section 24
participation in a Treasury program or to this system of records; and ‘‘Reasonable Accommodation Request
activity, their attendance at a meeting, H. To a Member of Congress or staff Records’’ this schedule includes all
training, conference or event at a acting upon the Member’s behalf when requests for reasonable accommodation
Treasury facility or sponsored by the Member or staff requests the and/or assistive technology devices and
Treasury, applicants for employment information on behalf of an individual services offered through the agency or
who have disabilities, and employees who is the subject of the record. the Computer/Electronic
with disabilities who request or receive Accommodation Program that are made
reasonable accommodation by the
DISCLOSURE TO CONSUMER REPORTING by or on behalf of applicants, current or
AGENCIES: former employees. Also included are
Department as the Rehabilitation Act of
1973 and the ADAAA require. Another None. medical records, supporting notes and
purpose of this system is to track and documentation, as well as procedures
POLICIES AND PRACTICES FOR STORING,
report the processing of requests for RETRIEVING, ACCESSING, RETAINING, AND
and records related to processing,
reasonable accommodation Treasury- DISPOSING OF RECORDS IN THE SYSTEM:
deciding, implementing, and tracking
wide to comply with applicable laws requests for reasonable
STORAGE: accommodation(s). Disposition of
and regulations and to preserve and
maintain the confidentiality of Records in this system are on paper records follows:
information provided in support of the and/or in digital or other electronic A. General Files—Destroy three years
accommodation request. form. Digital and other electronic after supersession or when no longer
images are stored on a storage area needed for reference, whichever is later.
ROUTINE USES OF RECORDS MAINTAINED IN THE network in a secured environment. (N1–GRS–04–2 item 1a);
SYSTEM, INCLUDING CATEGORIES OF USERS AND Records, whether paper or electronic, B. Employee Case Files—Destroy
THE PURPOSES OF SUCH USES: may be stored in a separate, secure three years after employee separation
These records and information in location at the Treasury Headquarters or from the agency or all appeals are
these records may be disclosed from the at the bureau or office level. concluded, whichever is later. (N1–
system as follows: GRS–04–2 item 1b);
A. To medical personnel to meet a RETRIEVABILITY:
C. Supplemental Files—Destroy three
bona fide medical emergency; Records may be retrieved by name of years after end of fiscal year in which
B. To another federal agency, a state the requester, employing bureau or accommodation is decided or all
or local agency, a court, or a party in office, or any unique identifying number appeals are concluded, whichever is
litigation before a court or in an assigned to the request if applicable. later. (N1–GRS–04–2 item 1c). Note:
administrative proceeding being These records are neither part of an
SAFEGUARDS:
conducted by a federal or state or local employee’s OPF nor part of a
agency when the Government is a party Records in this system are supervisor’s unofficial personnel file;
to the judicial or administrative safeguarded in accordance with D. Tracking System—Delete/destroy
proceeding; applicable rules and policies, including three years after compliance report is
C. To a congressional office from the all applicable Treasury automated filed or when no longer needed for
record of an individual in response to systems security and access policies. reference. (N1–GRS–04–2 item 1d).
an inquiry from the congressional office Strict controls have been imposed to
made at the request of the individual; minimize the risk of compromising the SYSTEM MANAGER(S) AND ADDRESS:
and information. Access to the computer EEO Program Manager (202–622–
sradovich on DSK3GMQ082PROD with NOTICES2

D. To an authorized appeal grievance system containing the records in this 0341), Office of Civil Rights and
examiner, formal complaints examiner, system is limited to those individuals Diversity, Department of the Treasury,
administrative judge, equal employment who have a need to know the 1500 Pennsylvania Ave. NW.,
opportunity investigator, arbitrator or information for the performance of their Washington, DC 20220.
other duly authorized official engaged official duties and who have appropriate Records pertaining to reasonable
in investigation or settlement of a clearances or permissions. accommodations filed at the
grievance, complaint or appeal filed by All medical information, including Departmental level: EEO Program
an employee; information about functional limitations Manager (202–622–0341), Office of Civil

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78294 Federal Register / Vol. 81, No. 215 / Monday, November 7, 2016 / Notices

profits, academia, and others, paid or • Identification number assigned by 1. Treasury suspects or has confirmed
non-paid, attending a Treasury computer in cases where created in that the security or confidentiality of
sponsored event, work activity, or an order to retrieve information. information in the system of records has
event in which Treasury participated, been compromised;
AUTHORITY FOR MAINTENANCE OF THE SYSTEMS:
including meetings, events, or 2. The disclosure made to such
conferences; 5 U.S.C. 301. agencies, entities, and persons is
• Emergency contact information for reasonably necessary to assist in
PURPOSES:
the individual point-of-contact for connection with Treasury’s efforts to
organizations in the event that The systems are maintained to mail respond to the suspected or confirmed
individual suffers an injury on Treasury informational literature or responses to compromise and prevent, minimize, or
premises; those who request it; maintain lists of remedy such harm.
• Alternative points-of-contact individuals who attend Treasury
F. To contractors and their agents,
contact information provided by sponsored events, conferences, work
grantees, experts, consultants, fiscal
individuals or organizations included in meetings and other activities, or events
agents, financial agents, and others
a mailing or contact list; and in which Treasury participates;
performing or working on a contract,
• Individuals who voluntarily join a maintain lists and credentials of
service, grant, cooperative agreement, or
Treasury-owned and operated web individuals who Treasury may consult
other assignment for Treasury, when
portal for collaboration purposes. professionally in furtherance of its
necessary to accomplish an agency
mission; and for other purposes for
CATEGORIES OF RECORDS IN THE SYSTEMS: function related to the system of
which mailing or contact lists may be
• Name records. Individuals provided
created.
• Preferred name information under this routine use are
• Business contact information ROUTINE USES OF RECORDS MAINTAINED IN THE subject to the same Privacy Act
including, but not limited to: SYSTEMS, INCLUDING CATEGORIES OF USERS AND requirements and limitations on
Æ Business or organization name; THE PURPOSES OF SUCH USES: disclosure as are applicable to Treasury
Æ Business or organization type; In addition to those disclosures officers and employees.
Æ Business mailing address; generally permitted under 5 U.S.C. 552a G. To an appropriate federal, state,
Æ Job or functional title or business (b) of the Privacy Act, all or a portion tribal, local, international, or foreign law
affiliation; of the records or information contained enforcement agency or other appropriate
Æ Phone number(s); in these systems may be disclosed authority charged with investigating or
Æ Mobile phone number; fax number; outside Treasury as a routine use prosecuting a violation or enforcing or
Æ Pager number; pursuant to 5 U.S.C. 552a (b) (3), as implementing a law, rule, regulation, or
Æ Electronic mail (Email) addresses; follows: order, where a record, either on its face
• Personal contact information, A. To the Department of Justice or in conjunction with other
including, but not limited to: (including United States Attorneys’ information, indicates a violation or
Æ Mailing address; Offices) or other federal agencies potential violation of law, which
Æ Phone number(s); includes criminal, civil, or regulatory
conducting litigation or in proceedings
Æ Mobile phone number; fax number; violations and such disclosure is proper
Æ Pager number; before any court or adjudicative or
Æ Electronic mail (Email) addresses; administrative body, when it is relevant and consistent with the official duties of
• Other contact information provided or necessary to the litigation and one of the person authorizing the disclosure.
by individuals while on travel or the following is a party to the litigation H. To sponsors, employers,
otherwise away from the office or home, or has an interest in such litigation: contractors, facility operators, grantees,
including: 1. Treasury or any component thereof; experts, fiscal agents, financial agents,
Æ Assistant or other similar point of 2. Any employee of Treasury in his/ and consultants, paid or non-paid, in
contact’s name, title, or contact her official capacity; connection with establishing an access
information; 3. Any employee of Treasury in his/ account for an individual or
• Preferred contact method(s) and her individual capacity where the maintaining appropriate points of
contact rules (any specific rules to be Department of Justice or Treasury has contact and when necessary to
followed when considering contacting agreed to represent the employee; or accomplish a Treasury mission function
an individual); 4. The United States or any agency or objective related to the system of
• Communications between Treasury thereof. records.
employees and members of the public, B. To a congressional office in I. To other individuals in the same
federal, state and local government response to an inquiry made at the operational program supported by an
officials, and representatives of request of the individual to whom the information technology resource, where
industry, media, non-profits, and record pertains. appropriate notice to the individual has
academia; C. To the National Archives and been made that his or her contact
• General descriptions of particular Records Administration or General information will be shared with other
topics or subjects of interest as related Services Administration pursuant to members of the same operational
to individuals or organizations who records management inspections being program in order to facilitate
communicate with Treasury; conducted under the authority of 44 collaboration.
• Information regarding curricula U.S.C. 2904 and 2906. J. To federal agencies, councils and
sradovich on DSK3GMQ082PROD with NOTICES2

vitae, including memberships in D. To an agency or organization for offices, such as the Office of Personnel
professional societies, affiliation with the purpose of performing audit or Management, the Merit Systems
standards bodies, any teaching positions oversight operations as authorized by Protection Board, the Office of
held, or any publications associated law, but only such information as is Management and Budget, the Federal
with the individual; necessary and relevant to such audit or Labor Relations Authority, the
• Travel preferences (individuals who oversight function. Government Accountability Office, the
serve on Treasury boards and E. To appropriate agencies, entities, Financial Stability Oversight Council,
committees only); and persons when: and the Equal Employment Opportunity

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Document Created: 2018-02-14 08:21:35
Document Modified: 2018-02-14 08:21:35

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of systems of records.
FR Citation		81 FR 78266