81 FR 78595 - Submission for OMB Review; Privacy Training

DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

Federal Register Volume 81, Issue 216 (November 8, 2016)

Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request for approval of an information collection requirement regarding privacy training. A notice was published in the Federal Register at 76 FR 63896 on October 14, 2011, as part of a proposed rule under FAR Case 2010-013. Two public comments were received on the information collection.

[Federal Register Volume 81, Number 216 (Tuesday, November 8, 2016)]
[Notices]
[Pages 78595-78596]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-26889]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0182]; Docket No. 2016-0053; Sequence 32]


Submission for OMB Review; Privacy Training

AGENCY: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice of request for comments regarding a new OMB clearance.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat Division will be submitting to the Office of 
Management and Budget (OMB) a request for approval of an information 
collection requirement regarding privacy training. A notice was 
published in the Federal Register at 76 FR 63896 on October 14, 2011, 
as part of a proposed rule under FAR Case 2010-013. Two public comments 
were received on the information collection.

DATES: Submit comments on or before December 8, 2016.

ADDRESSES: Submit comments regarding this burden estimate or any other 
aspect of this collection of information, including suggestions for 
reducing this burden to: Office of Information and Regulatory Affairs 
of OMB, Attention: Desk Officer for GSA, Room 10236, NEOB, Washington, 
DC 20503. Additionally submit a copy to GSA by any of the following 
methods:
     Regulations.gov: http://www.regulations.gov. Submit 
comments via the Federal eRulemaking portal by searching the OMB 
control number 9000-0182. Select the link ``Comment Now'' that 
corresponds with ``Information Collection 9000-0182, Privacy 
Training''. Follow the instructions provided on the screen. Please 
include your name, company name (if any), and ``Information Collection 
9000-0182, Privacy Training'' on your attached document.
     Mail: General Services Administration, Regulatory 
Secretariat Division (MVCB), 1800 F Street NW., Washington, DC 20405. 
ATTN: Ms. Flowers/IC 9000-0182, Privacy Training.
    Instructions: Please submit comments only and cite Information 
Collection 9000-0182, Privacy Training, in all correspondence related 
to this collection. Comments received generally will be posted without 
change to http://www.regulations.gov, including any personal and/or 
business confidential information provided. To confirm receipt of your 
comment(s), please check www.regulations.gov, approximately two to 
three days after submission to verify posting (except allow 30 days for 
posting of comments submitted by mail).

FOR FURTHER INFORMATION CONTACT: Mr. Charles Gray, Procurement Analyst, 
Office of Governmentwide Acquisition Policy, at telephone 703-795-6328 
or via email to [email protected].

SUPPLEMENTARY INFORMATION: 

A. Purpose

    The Privacy Act of 1974, (5 U.S.C. 552a) prescribes fair 
information practices for the collection, maintenance, use, and 
dissemination of personal information by Federal agencies. Consistent 
with the provisions of the Privacy Act of 1974, OMB Circular A-130, 
``Managing Information as a Strategic Resource,'' and other OMB 
memoranda, this rule specifically addresses the recordkeeping and 
reporting associated with FAR clause 52.224-XX, ``Privacy Training.'' 
The clause is used in solicitations and contracts whenever contract 
performance requires the employees of the contractor (or the employees 
of subcontractors) to have access to personally identifiable 
information (PII), including access to a system of records on 
individuals or entails the design, development, maintenance, or the 
operation of a system of records on individuals. The recordkeeping 
effort involves maintenance of training completion documentation by 
contractors; the reporting covers submission of the training completion 
documentation to the contracting officer upon request. It is 
anticipated that the Government would request this documentation only 
rarely.

B. Discussion and Analysis

    DoD, GSA, and NASA provided notification of the applicability of 
the Paperwork Reduction Act and requested approval for a new 
information collection requirement as part of FAR Case 2010-013, 
published at 76 FR 63896, on October 14, 2011. Two respondents 
commented on the annual burden estimate.
    Comment: The respondents stated that the annual burden estimate 
with respect to the public's Paperwork Reduction Act reporting burden 
was understated. The respondents believed that (a) requiring 
contractors to conduct their own privacy training and (b)

[[Page 78596]]

requiring re-training every year created a greater burden on 
contractors.
    Response: In response to the concerns expressed by these 
respondents, it is noted that this information collection requirement 
does not address the burden associated with conducting the initial or 
subsequent annual privacy training. Rather, it focuses solely on the 
obligation of Federal contractors' to maintain documentation showing 
that the required privacy training was completed by the employee and, 
upon request, provide completion documentation to the contracting 
officer. However, since the analysis used in the proposed rule did not 
encompass contracts involving the acquisition of commercial items, the 
methodology used to derive the estimated hourly and cost burden 
described in the proposed rule has been revised in the final rule.

C. Annual Reporting Burden

Recordkeeping

    Number of Respondents: 31,821.
    Responses per Respondent: 6.
    Total annual Responses: 194,942.
    Preparation hours per response: .5.
    Total Recordkeeping Burden Hours: 97,471.

Reporting

    Number of Respondents: 796.
    Responses per Respondent: 1.
    Total annual Responses: 796.
    Preparation hours per response: .25.
    Total Recordkeeping Burden Hours: 199.
    Total Recordkeeping and Reporting Burden Hours: 97,670.
    Affected Public: Businesses or other for-profit institutions and 
not for profit institutions.
    Frequency: On occasion.
    Public comments are particularly invited on: Whether this 
collection of information is necessary for the proper performance of 
functions of the FAR, and whether it will have practical utility; 
whether our estimate of the public burden of this collection of 
information is accurate, and based on valid assumptions and 
methodology; ways to enhance the quality, utility, and clarity of the 
information to be collected; and ways in which we can minimize the 
burden of the collection of information on those who are to respond, 
through the use of appropriate technological collection techniques or 
other forms of information technology.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat Division (MVCB), 1800 F Street 
NW., Washington, DC 20405, telephone 202-501-4755.
    Please cite OMB Control No. 9000-0182, Privacy Training, in all 
correspondence.

    Dated: November 2, 2016.
Lorin S. Curit,
Director, Federal Acquisition Policy Division, Office of Governmentwide 
Acquisition Policy, Office of Acquisition Policy, Office of 
Governmentwide Policy.
[FR Doc. 2016-26889 Filed 11-7-16; 8:45 am]
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