81 FR 79523 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 81, Issue 219 (November 14, 2016)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

[Federal Register Volume 81, Number 219 (Monday, November 14, 2016)]
[Notices]
[Pages 79523-79525]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2016-27273]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-006]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by December 14, 
2016. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at

[[Page 79524]]

Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road, College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
records retention periods and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the agency to 
dispose of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

1. Department of Defense, Defense Threat Reduction Agency (DAA-0374-
2014-0022, 1 item, 1 temporary item). Records relating to plans and 
studies regarding responses to weapons accidents.
2. Department of Defense, Office of the Secretary of Defense (DAA-0330-
2015-0011, 1 item, 1 temporary item). Master files of an electronic 
information system used to identify gaps in workforce competency.
3. Department of Defense, Office of the Secretary of Defense (DAA-0330-
2016-0017, 1 item, 1 temporary item). Records relating to the issuance 
of firearms identification cards to retired law enforcement officers.
4. Department of Homeland Security, Immigration and Customs Enforcement 
(DAA-0567-2015-0016, 5 items, 5 temporary items). Records related to 
fugitive operations, including operational worksheets, reports, and 
briefing information.
5. Department of Justice, Executive Office for Immigration Review (DAA-
0582-2016-0001, 3 items, 3 temporary items). Records related to pro 
bono legal representation including provider lists and provider list 
applicant files.
6. Department of the Navy, Agency-wide (DAA-NU-2015-0010, 11 items, 10 
temporary items). Materials management records including routine 
correspondence, receipts for clothing, and records relating to 
provisions and rations, electronics repair, daily operations, and 
related matters. Proposed for permanent retention are records relating 
to flags and pennants.
7. Department of Transportation, Federal Motor Carrier Safety 
Administration (DAA-0557-2015-0002, 1 item, 1 temporary item). Master 
files of an electronic information system relating to audits and field 
inspections.
8. Department of Transportation, Federal Motor Carrier Safety 
Administration (DAA-0557-2015-0009, 1 item, 1 temporary item). Master 
files of an electronic information system relating to vehicle crash 
data and safety inspections.
9. Department of Transportation, Federal Motor Carrier Safety 
Administration (DAA-0557-2016-0001, 2 items, 2 temporary items). Master 
files of an electronic information system relating to employment drug 
screenings.
10. Department of Transportation, Pipeline and Hazardous Materials 
Safety Administration (DAA-0571-2014-0004, 3 items, 1 temporary item). 
Public affairs administrative records. Proposed for permanent retention 
are Congressional records and press releases.
11. Department of Veterans Affairs, Veterans Health Administration 
(DAA-0015-2016-0006, 8 items, 8 temporary items). Records are databases 
tracking patient eligibility for surgical procedures, and analysis of 
procedural outcomes.
12. National Aeronautics and Space Administration, Agency-wide (DAA-
0255-2016-0003, 1 item, 1 temporary item). Safety and Mission Assurance 
records to include routine audit support documents of NASA 
installations.
13. National Aeronautics and Space Administration, Agency-wide (DAA-
0255-2016-0004, 2 items, 2 temporary items). Employee awards case files 
and awards tracking database.
14. National Aeronautics and Space Administration, Agency-wide (DAA-
0255-2016-0005, 2 items, 2 temporary items). Electronic software usage 
agreements and duplicate paper copies.
15. National Archives and Records Administration, Office of the Chief 
Records Officer (DAA-0064-2016-0010, 2 items, 2 temporary items). 
Records management training records, including course outlines, 
handouts, reference files, student transcripts, certificates, and test 
data.
16. National Archives and Records Administration, Office of Human 
Capital (DAA-0064-2016-0014, 3 items, 3 temporary items). Internal 
agency training records, including course plans, instructional and 
presentation materials, manuals, syllabi, textbooks, source material, 
and videos.
17. National Archives and Records Administration, Office of Inspector 
General (DAA-0064-2016-0011, 2 items, 2 temporary items). Audit

[[Page 79525]]

reports and audit resolution case files.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2016-27273 Filed 11-10-16; 8:45 am]
 BILLING CODE 7515-01-P