81 FR 81116 - Privacy Act of 1974; Publication of Notices of Systems of Records and Proposed New Systems of Records

EQUAL EMPLOYMENT OPPORTUNITY COMMISSION

Federal Register Volume 81, Issue 222 (November 17, 2016)

Page Range		81116-81137
FR Document		2016-27702

This notice proposes one new system of records, changes to a number of existing systems of records, and removes obsolete systems of records. This notice republishes all of EEOC's notices for its systems of records subject to the Privacy Act in one issue of the Federal Register so that an accurate and complete text of the notices is available for use by individuals and by agency Privacy Act officers.

Federal Register, Volume 81 Issue 222 (Thursday, November 17, 2016)

[Federal Register Volume 81, Number 222 (Thursday, November 17, 2016)]
[Notices]
[Pages 81116-81137]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2016-27702]

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EQUAL EMPLOYMENT OPPORTUNITY COMMISSION

Privacy Act of 1974; Publication of Notices of Systems of Records
and Proposed New Systems of Records

AGENCY: Equal Employment Opportunity Commission.

ACTION: Notice; publication of notices of systems of records, and
proposed new systems of records.

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SUMMARY: This notice proposes one new system of records, changes to a
number of existing systems of records, and removes obsolete systems of
records. This notice republishes all of EEOC's notices for its systems
of records subject to the Privacy Act in one issue of the Federal
Register so that an accurate and complete text of the notices is
available for use by individuals and by agency Privacy Act officers.

DATES: The changes to the existing systems of records are effective on
November 17, 2016. The proposed new system of records will become
effective, without further notice, on January 17, 2017 unless comments
dictate otherwise.

ADDRESSES: Comments on this notice may be submitted to the EEOC in
three ways; please use only one.
Comments and attachments may be submitted online at http://www.regulations.gov, which is the Federal eRulemaking Portal. Follow
the instructions on the Web site for submitting comments. Comments
received here will be posted publicly on the same portal without
change, including any personal information you provide. However, the
EEOC reserves the right to refrain from posting comments: That contain
obscene, indecent, or profane language; that contain threats or
defamatory statements; that contain hate speech directed at race,
color, sex, sexual orientation, national origin, ethnicity, age,
religion, or disability; or that promote or endorse services or
products.
Hard copy comments may be submitted to Bernadette Wilson,
Acting Executive Officer, Executive Secretariat, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

[[Page 81117]]

The Executive Secretariat also will accept documents
totaling six or fewer pages by facsimile (``fax'') machine. This
limitation is necessary to assure access to the equipment. The
telephone number of the fax receiver is (202) 663-4114. (This is not a
toll-free number.) Receipt of fax transmittals will not be
acknowledged, except that the sender may request confirmation of
receipt by calling the Executive Secretariat staff at (202) 663-4070
(voice) or (202) 663-4074 (TTY). (These are not toll-free telephone
numbers.)
Subject to the conditions noted above, the EEOC will post online at
http://www.regulations.gov all comments submitted in hard copy or by
fax with the Executive Secretariat. The EEOC Headquarters' library also
will make available hard copies of all comments, by advance appointment
only, between the hours of 9 a.m. and 5 p.m. Eastern Time. To schedule
an appointment to inspect the comments at the EEOC's library, contact
the library staff at (202) 663-4630 (voice) or (202) 663-4641 (TTY).
(These are not toll-free numbers.)
Copies of this notice are available in the following alternate
formats: Large print, braille, electronic file on computer disk, and
audio-tape. Copies may be obtained from the Publications Center by
calling 1-800-699-3362.

FOR FURTHER INFORMATION CONTACT: Thomas J. Schlageter, Assistant Legal
Counsel, (202) 663-4668 (voice), Kathleen Oram, Senior Attorney (202)
663-4681 (voice), or Savannah Marion, (202) 663-4909 or (202) 663-7026
(TDD).

SUPPLEMENTARY INFORMATION: The Equal Employment Opportunity Commission
last published its Privacy Act systems notices in 2002. The Commission
proposes one new system of records to cover Freedom of Information Act
and Privacy Act records. EEOC previously covered these records in its
general correspondence system of records. The Commission is deleting
EEOC-6 Employee Assistance Program records and EEOC-14 Employee Parking
records because it no longer collects and keeps those records and is
replacing EEOC-6 with the new Freedom of Information Act and Privacy
Act Records system. The Employee Assistance Program records are now
maintained by the Department of Health and Human Services, and Employee
Parking records are maintained by a private building management
company. In addition, the Commission is amending a number of its
systems to recognize more widespread electronic storage, and remove
requirements that persons submit social security numbers when
requesting records. The Commission is adding a statement of general
routine uses to include two new routine uses permitting disclosure of
records from all of its systems of records for suspected or confirmed
breach notification and response. The Commission is removing three
obsolete routine uses from its Claims Collection Records notice and one
routine use from its Internal Harassment Inquires Records notice. EEOC
is adding a new routine use to its two Discrimination Case Files
systems of records, a new routine use to its Internal Harassment
Inquiries system of records, and one new routine use to its Office of
Inspector General system of records. Finally, the Commission has
amended several system notices to reflect current office names and has
amended Appendix A to reflect current addresses of Commission offices.
To ensure that users will have a copy of the current text of each of
its system notices, the Commission is publishing the complete text of
all of its systems notices.
A brief description of the major changes follows:
Universal Routine Uses: EEOC proposes to add two routine uses
applicable to all systems of records. One would permit EEOC to disclose
records reasonably necessary to respond to a suspected or confirmed
breach of the system of records where EEOC determines there may be a
risk of harm to individuals, EEOC, or the Federal government. The
second proposed routine use would allow EEOC to disclose records to
other Federal agencies to assist in their efforts to respond to a
suspected or confirmed breach.
EEOC-1 Age and Equal Pay Act Discrimination Case Files and EEOC-3
Title VII, Americans with Disabilities Act, and Genetic Information
Nondiscrimination Act Discrimination Case Files: A routine use that
permits disclosure to other federal agencies in accordance with
Memoranda of Understanding or similar agreements between EEOC and other
agencies that provide for coordination and cooperation in EEOC's
employment discrimination enforcement efforts is proposed. The
retention and disposal sections are updated.
EEOC-3 Title VII, Americans with Disabilities Act, and Genetic
Information Nondiscrimination Act Discrimination Case Files: The system
was updated to add Genetic Information Nondiscrimination Act (GINA)
files. A routine use that permits disclosure to other federal agencies
in accordance with Memoranda of Understanding or similar agreements
between EEOC and other agencies that provide for coordination and
cooperation in EEOC's employment discrimination enforcement efforts is
proposed.
EEOC 6 Freedom of Information Act and Privacy Act Records: This new
system of records replaces the obsolete Employee Assistance Program
Records system and covers all Freedom of Information Act (FOIA) and
Privacy Act requests, administrative appeals, responses, and related
records. These records were previously included in EEOC-5
Correspondence and Communications. Nine routine uses are proposed for
the system.
EEOC-9 Claims Collection Records: Three obsolete routine uses are
removed, as is an obsolete reference to consumer reporting agencies.
EEOC-14 Reserved: We have removed the Employee Parking Records
system because those records are no longer collected by EEOC, but are
collected by the private building management company at EEOC's
headquarters building.
EEOC-15 Internal Harassment Inquiries: We have removed routine use
(h) as unnecessary since disclosures could be made under the ``need to
know'' exception. We propose to add a new routine use (h) to permit
disclosures to the alleged harasser in the event of a disciplinary
proceeding.
EEOC-16 Office of Inspector General Investigative Files: We propose
a new routine use permitting disclosures during peer reviews.
EEOC-17 Defensive Litigation Files: The system is updated to
reflect that internal defensive litigation files are maintained in the
Office of General Counsel and external defensive litigation files are
maintained in the Office of Legal Counsel.
EEOC-18 Reasonable Accommodation Records: We added notification
procedures, record access procedures, contesting records procedures,
and record source categories.
The proposed universal routine uses, the routine uses in the one
new system of records noted above and the proposed new routine uses in
two existing systems meet the compatibility criteria since the
information involved is collected for the purpose of the applicable
routine uses. We anticipate that any disclosure pursuant to these
routine uses will not result in any unwarranted adverse effects on
personal privacy.
A complete list of all EEOC systems of records is published below.
The complete text of the notices follows.

[[Page 81118]]

For the Commission.
Jenny R. Yang,
Chair.

EEOC Systems of Records

Universal Routine Uses.
EEOC-1 Age Discrimination in Employment Act, Equal Pay Act, and
Section 304 of the Government Employee Rights Act Discrimination Case
Files.
EEOC-2 Attorney Referral List.
EEOC-3 Title VII, Americans with Disabilities Act, and Genetic
Information Nondiscrimination Act
EEOC-4 Biographical Files.
EEOC-5 Correspondence and Communications.
EEOC-6 Freedom of Information Act and Privacy Act Records
EEOC-7 Employee Pay and Leave Records.
EEOC-8 Employee Travel and Reimbursement Records.
EEOC-9 Claims Collection Records.
EEOC-10 Grievance Records.
EEOC-11 Adverse Actions Against Nonpreference Eligibles in the
Excepted Service Records
EEOC-12 Telephone Call Detail Records.
EEOC-13 Employee Identification Cards.
EEOC-14 Reserved
EEOC-15 Internal Harassment Investigation Files.
EEOC-16 Office of Inspector General Investigative Files.
EEOC-17 Defensive Litigation Files.
EEOC-18 Reasonable Accommodation Records.
EEOC-19 Revolving Fund Registrations.
EEOC-20 RESOLVE Program Records.
EEOC-21 Emergency Management Records.
EEOC-22 EEOC Personnel Security Records.
EEOC/GOVT-1 Equal Employment Opportunity in the Federal Government
Complaint and Appeal Records.
Universal Routine Uses: The following routine uses of the records
apply to and are incorporated by reference into each system of records
published below:
a. To appropriate agencies, entities, and persons when: (1) EEOC
suspects or has confirmed that there has been a breach of the system of
records; (2) EEOC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the agency
(including its information systems, programs, and operations), or the
Federal government; and (3) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with EEOC's efforts to respond to the suspected or confirmed breach or
to prevent, minimize, or remedy such harm.
b. To another Federal agency or Federal entity when information
from this system of records is reasonably necessary to assist the
recipient agency or entity in (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the agency (including its information systems,
programs, and operations), or the Federal government.
EEOC-1

SYSTEM NAME:
Age Discrimination in Employment Act, Equal Pay Act, and Section
304 of the Government Employee Rights Act Discrimination Case Files.

SYSTEM LOCATION:
Field Office where the charge or complaint of discrimination was
filed (see Appendix A). Records of complaints filed under section 321
of the Government Employees Rights Act of 1991 are located in the
Office of Federal Operations 131 M Street NE., Washington, DC 20507,
after a hearing has been requested.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons other than federal employees and applicants who file
charges or complaints with EEOC alleging that an employer, employment
agency or labor organization has violated the Age Discrimination in
Employment Act of 1967 or the Equal Pay Act of 1963, or who file
complaints under section 304 of the Government Employees Rights Act of
1991.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the records compiled during the investigation
of age and equal pay discrimination cases and during the investigation
and hearing of complaints filed under section 304 of the Government
Employees Rights Act of 1991. These records include:
a. Documents submitted by charging party or complainant such as
charge of discrimination, personal interview statement, and
correspondence.
b. Documents submitted by employer such as statement of position,
correspondence, statements of witnesses, documentary evidence such as
personnel files, records of earnings, employee benefit plans, seniority
list, job titles and descriptions, applicant data, organizational
charts, collective bargaining agreements, and petitions to revoke or
modify subpoenas.
c. Records gathered and generated by EEOC in the course of its
investigation and, in complaints filed under section 304 of the
Government Employees Rights Act of 1991, during the hearing, such as
letters of referral to state fair employment practices agencies,
correspondence with state fair employment practices agencies, witness
statements, investigator's notes, investigative plan, report of initial
and exit interview, investigator's analyses of evidence and charge,
subpoenas, decisions and letters of determination, conciliation
agreements, correspondence and any additional evidence gathered during
the course of the investigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 29 U.S.C. 209, 211, 623, 626; 42 U.S.C. 2000e-16c; 44
U.S.C. 3101; 2 U.S.C. 1220.

PURPOSE:
This system is maintained for the purpose of enforcing the
prohibitions against employment discrimination contained in the Age
Discrimination in Employment Act, the Equal Pay Act and section 304 of
the Government Employees Rights Act of 1991.

[[Page 81119]]

e. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
f. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
g. To disclose information to officials of state or local bar
associations or disciplinary boards or committees when they are
investigating complaints against attorneys in connection with their
representation of a party before EEOC.
h. To disclose to a Federal agency in the executive, legislative,
or judicial branch of government, in response to its request for
information in connection with the hiring of an employee, the issuance
of a security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, or the lawful
statutory, administrative, or investigative purpose of the agency to
the extent that the information is relevant and necessary to the
requesting agency's decision.
i. To disclose information to other federal agencies in accordance
with Memoranda of Understanding or similar agreements between EEOC and
other agencies that provide for coordination, cooperation, and
confidentiality of documents in EEOC's employment discrimination
enforcement efforts.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are retrievable by charging party name, employer
name, and charge number.

SAFEGUARDS:
Paper records are maintained in a secured area to which only
authorized personnel have access. Access to and use of these records is
limited to those persons whose official duties require such access. The
premises are locked when authorized personnel are not on duty. Access
to electronic records is limited, through use of usernames and
passwords, to those whose official duties require access.

RETENTION AND DISPOSAL:
All private sector charge files not designated for permanent
retention will be retained for three years following the fiscal year in
which they were closed. (For example, if a charge was closed on March
31, 2014, in FY 2014, the three-year retention period would begin on
October 1, 2014, which is the first day of FY 2015.) These non-
permanent files will be retained for one year in the EEOC field office
where the charge of discrimination was filed. Afterwards, the non-
permanent files will be transferred to the Federal Records Center
(FRC). The FRC will destroy the files after the three-year retention
period is met. Permanent files will be retained in the field office for
three years and then transferred to FRC. FRC will transfer the files to
the National Archives and Records Administration (NARA) for permanent
retention when eligible.
Closed non-permanent private sector charge files that are the
subject of Freedom of Information Act (FOIA) requests are retained for
six years after the FOIA response is provided. The files will be
transferred to FRC one year after completion of all actions taken under
FOIA/Privacy Act. Alternatively, the files may be included as part of
the permanent files retained by the EEOC field office.
Closed private sector charge files that are the subject of a
Section 83 request are retained for six years after the Section 83
response is provided. The files will be transferred to FRC one year
after completion of all actions taken under FOIA. Alternatively, the
files may be included as part of the permanent files retained by the
EEOC field office.

SYSTEM MANAGER(S) AND ADDRESS:
Director of the office in the field where the charge was filed (see
Appendix A). Director of the Office of Field Programs, 131 M Street
NE., Washington, DC 20507. Director of the Office of Federal
Operations, 131 M Street NE., Washington, DC 20507 (only for complaints
filed under section 321 of the Government Employees Right Act of 1991).

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under 5 U.S.C. 552a(k)(2) from subsections
(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the
Act.
EEOC-2

SYSTEM NAME:
Attorney Referral List.

SYSTEM LOCATION:
All District Offices (see Appendix A).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Attorneys who represent plaintiffs in employment discrimination
litigation.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains attorneys' names, business addresses and
telephone numbers, the nature and amount of their civil rights
litigation experience; their state and federal bar admissions; whether
the attorneys have the capacity and desire to handle class actions;
whether the attorneys charge consultation fees (and how much); whether
the attorneys will waive the consultation fee; the types of fee
arrangements the attorneys will accept; and whether the attorney speaks
a foreign language fluently.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2000e-4(g); 44 U.S.C. 3101.

PURPOSE:
This system is maintained for the purpose of providing charging
parties, upon their request, with information about local attorneys who
represent plaintiffs in employment discrimination litigation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To refer charging parties to attorneys who handle litigation of
employment discrimination lawsuits.
b. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of the individual.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Stored on prepared forms, on index cards and electronically.

RETRIEVABILITY:
Indexed alphabetically by names of the attorneys.

SAFEGUARDS:
Access to this system of records is restricted to EEOC personnel
who have a legitimate use for the information. This system is stored in
filing cabinets. Access to electronic records is limited, through use
of access codes and entry logs, to those whose official duties require
access.

[[Page 81120]]

RETENTION AND DISPOSAL:
Files are reviewed and updated annually.

SYSTEM MANAGERS AND ADDRESS:
Regional Attorney at each District Office (see Appendix A).

NOTIFICATION PROCEDURE:
Inquiries concerning this system of records should be addressed to
the appropriate system manager. It is necessary to furnish the
following information: (1) Full name of the individual whose records
are requested; (2) mailing address to which the reply should be sent.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
The individual on whom the record is maintained.
EEOC-3

SYSTEM NAME:
Title VII, Americans with Disabilities Act, and Genetic Information
Nondiscrimination Act Discrimination Case Files.

SYSTEM LOCATION:
Field Office where the charge of discrimination was filed (see
Appendix A).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons, other than federal employees and applicants, who file
charges alleging that an employer, employment agency, labor
organization or joint labor-management apprenticeship committee has
violated Title VII of the Civil Rights Act of 1964, the Americans with
Disabilities Act of 1990, Title II of the Genetic Information
Nondiscrimination Act of 2008 (GINA), or any combination of the three.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records compiled during the investigation of
race, color, religion, sex, national origin, disability, and genetic
information discrimination cases. These records include:
a. Documents submitted by charging party, such as a charge of
discrimination, a personal interview statement, medical records, and
correspondence.
b. Documents submitted by employer such as position statement,
correspondence, statements of witnesses, documentary evidence such as
personnel files, records of earnings, EEO data, employee benefit plans,
seniority lists, job titles and descriptions, applicant data,
organizational charts, collective bargaining agreements, and petition
to revoke or modify subpoenas.
c. Records gathered and generated by EEOC in the course of its
investigation such as letters to state or local fair employment
practice agencies, correspondence with state fair employment practice
agencies, witness statements, investigator's notes, investigative plan,
investigator's analysis of the evidence and charge, report of initial
and exit interviews, copy of deferral to state, subpoenas, decisions
and letters of determination, analysis of deferral agency action,
conciliation agreements, correspondence, and any additional evidence
gathered during the course of the investigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 42 U.S.C. 2000e-5, -8 and -9; 42 U.S.C. 12117; 44
U.S.C. 3101, 42 U.S.C. 2000ff-10.

PURPOSE:
This system is maintained for the purpose of enforcing the
prohibitions against employment discrimination contained in Title VII
of the Civil Rights Act of 1964, the Americans with Disabilities Act of
1990, and Title II of the Genetic Information Nondiscrimination Act of
2008

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose pertinent information to a federal, state, or local
agency or third party as may be appropriate or necessary to perform the
Commission's functions under Title VII of the Civil Rights Act of 1964,
the Americans with Disabilities Act of 1990, or Title II of the Genetic
Information Nondiscrimination Act of 2008.
b. To disclose information contained in these records to state and
local agencies administering state or local fair employment practices
laws.
c. To disclose non-confidential or non-privileged information
contained in these records to the following persons after a notice of
right to sue has been issued:
1. Aggrieved persons and their attorneys in case files involving
Commissioner Charges provided that such persons have been notified of
their status as aggrieved persons;
2. Persons or organizations filing on behalf of an aggrieved person
provided that the aggrieved person has given written authorization to
the person who filed on his or her behalf to act as the aggrieved
person's agent for this purpose, and their attorneys;
3. Employers and their attorneys, provided that the charging party
or aggrieved person has filed suit under Title VII, the Americans with
Disabilities Act, Title II of the Genetic Information Nondiscrimination
Act of 2008, or any combination of the three.
d. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of a party to the charge.
e. To disclose pertinent information to the appropriate federal,
state, or local agencies responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
f. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
g. To disclose information to officials of disciplinary boards or
committees under the control of a state or local government when they
are investigating complaints against attorneys in connection with their
representation of a party before EEOC.
h. To disclose to a Federal agency in the executive, legislative,
or judicial branch of government, in response to its request for
information in connection with the hiring of an employee, the issuance
of a security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, or the lawful
statutory, administrative, or investigative purpose of the agency to
the extent that the information is relevant and necessary to the
requesting agency's decision.
i. To disclose information to other federal agencies in accordance
with Memoranda of Understanding or similar agreements between EEOC and
other agencies that provide for coordination, cooperation, and
confidentiality of documents in EEOC's employment discrimination
enforcement efforts.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
These records are maintained in file folders and electronically.

[[Page 81121]]

RETRIEVABILITY:
These records are retrievable by charging party name, employer
name, and charge number.

RETENTION AND DISPOSAL:
All private sector charge files not designated for permanent
retention will be retained for three years following the fiscal year in
which they were closed. (For example, if a charge was closed on March
31, 2014, in FY 2014, the three-year retention period would begin on
October 1, 2014, which is the first day of FY 2015.) These non-
permanent files will be retained for one year in the EEOC field office
where the charge of discrimination was filed. Afterwards, the non-
permanent files will be transferred to the Federal Records Center
(FRC). The FRC will destroy the files after the three-year retention
period is met. Permanent files will be retained in the field office for
three years and then transferred to FRC. FRC will transfer the files to
the National Archives and Records Administration (NARA) for permanent
retention when eligible.
Closed non-permanent private sector charge files that are the
subject of Freedom of Information Act (FOIA) requests are retained for
six years after the FOIA response is provided. The files will be
transferred to FRC one year after completion of all actions taken under
FOIA/Privacy Act. Alternatively, the files may be included as part of
the permanent files retained by the EEOC field office.
Closed private sector charge files that are the subject of a
Section 83 request are retained for six years after the Section 83
response is provided. The files will be transferred to FRC one year
after completion of all actions taken under FOIA/Privacy Act.
Alternatively, the files may be included as part of the permanent files
retained by the EEOC field office.

SYSTEM MANAGER(S) AND ADDRESS:
Director of the office in the field where the charge was filed (see
Appendix A). Director of the Office of Field Programs, 131 M Street
NE., Washington, DC 20507.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under 5 U.S.C. 552a(k)(2) from subsections
(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the
Act.
EEOC-4

SYSTEM NAME:
Biographical Files.

SYSTEM LOCATION:
Office of Communications and Legislative Affairs, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Commissioners, General Counsels and Commission
officials.

CATEGORIES OF RECORDS IN THE SYSTEM:
Includes for each the name, date and place of birth, education,
employment history, and other biographical information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101, 42 U.S.C. 2000e-4.

PURPOSE:
This system is maintained for the purpose of providing information
about EEOC officials to members of the Congress and the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used
a. To answer public and congressional inquiries regarding EEOC
Commissioners, General Counsels and Commission officials.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Stored electronically.

RETRIEVABILITY:
Indexed by last name of the Commissioner, General Counsel or
Commission official.

SAFEGUARDS:
Files are kept in the Office of Communications and Legislative
Affairs, which is locked evenings, weekends, and holidays.

RETENTION AND DISPOSAL:
Maintained permanently.

SYSTEM MANAGER AND ADDRESS:
Director, Office of Communications and Legislative Affairs, Equal
Employment Opportunity Commission, 131 M Street NE., Washington, DC
20507.

NOTIFICATION PROCEDURES:
Inquiries concerning this system of records should be addressed to
the system manager. All inquiries should furnish the full name of the
individual and the mailing address to which the reply should be mailed.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORDS PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
The individual to whom the record pertains.
EEOC-5

SYSTEM NAME:
Correspondence and Communications.

SYSTEM LOCATION:
All locations listed in appendix A and all headquarters offices,
131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Charging parties, members of the general public, members of
Congress and current and former federal employees who seek information
or assistance from EEOC.

CATEGORIES OF RECORDS IN THE SYSTEM:
a. Inquiries from members of Congress, the White House and members
of the general public, including current and former federal employees.
b. EEOC responses to the above inquiries.
c. Computer tracking system indicating the dates inquiries are
received, to whom and when they are assigned for response and the dates
they are answered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101; 42 U.S.C. 2000e-4.

PURPOSE:
This system is maintained for the purpose of responding to
inquiries from members of Congress and the public seeking information
or assistance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:

[[Page 81122]]

a. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office at the request of the individual.
b. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file cabinets and electronically.

RETRIEVABILITY:
Computer entries are retrievable by name of author of a letter, by
subject, by key word, by reference number, by name of person to whom
assigned, and by dates assigned, due, and answered.

SAFEGUARDS:
These records are kept in a secured area to which only authorized
personnel have access. Access to and use of these records is limited to
those persons whose official duties require such access. The premises
are locked when authorized personnel are not on duty. Access to
electronic records is limited, through use of usernames and passwords,
to those whose official duties require access.

RETENTION AND DISPOSAL:
Records are maintained for three years from the date of the last
communication and then destroyed. Tracking system information is
maintained in the computer for four years.

SYSTEM MANAGER AND ADDRESS:
Director of each Commission office in the field and Headquarters
office. (See Appendix A.)

NOTIFICATION PROCEDURE:
Inquiries concerning this system of records should be addressed to
the system manager. All inquiries should furnish the full name of the
individual and the mailing address to which the reply should be mailed.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORDS PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Members of Congress, their staffs, the White House, charging
parties, members of the general public, current and former federal
employees.
EEOC-6

SYSTEM NAME:
Freedom of Information Act and Privacy Act Records.

SYSTEM LOCATION:
Field Office where Freedom of Information Act or Privacy Act
request was submitted (see Appendix A); Office of Legal Counsel, Equal
Employment Opportunity Commission, 131 M Street NE., Washington, DC
20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who submit Freedom of Information Act (FOIA) and Privacy
Act requests and administrative appeals to the Equal Employment
Opportunity Commission (EEOC); and persons whose requests and/or
records have been submitted to EEOC by other agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system consists of records created or compiled in response to
FOIA or Privacy Act requests and administrative appeals, including the
original requests and administrative appeals, responses to such
requests and administrative appeals, all related memoranda,
correspondence, notes and other related or supporting documentation,
and, in some instances, copies of requested records and records under
administrative appeal.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 44 U.S.C. 3101; 5 U.S.C 552; and 5 U.S.C. 552a.

PURPOSE(S):
This system is maintained for the purpose of processing requests
and administrative appeals under the FOIA, and access and amendment
requests and administrative appeals under the Privacy Act; for the
purpose of participating in litigation regarding agency action on such
requests and appeals; and for the purpose of assisting EEOC in carrying
out any other responsibilities under the FOIA and the Privacy Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To provide information to a federal, state, local, or foreign
agency or entity for the purpose of consulting with that agency or
entity to enable the EEOC to make a determination as to the propriety
of access to, or correction of, information, or for the purpose of
verifying the identity of an individual or the accuracy of information
submitted by an individual who has requested access to or amendment of
information.
b. To provide information to a federal agency or entity that
furnished the record or information for the purpose of permitting that
agency or entity to make a decision as to access to, or correction of,
the record or information.
c. To provide information to a submitter or subject of a record or
information in order to obtain assistance to EEOC in making a
determination as to access or amendment.
d. To provide information to the National Archives and Records
Administration, Office of Government Information Services (OGIS), to
the extent necessary to fulfill its responsibilities under 5 U.S.C.
552(h) to review federal agency policies, procedures, and compliance
with the FOIA, and to facilitate OGIS's offering of mediation services
to resolve disputes between persons making FOIA requests and federal
agencies.
e. To provide information to contractors, experts, consultants,
students, and others performing or working on a contract, service, or
other assignment for the federal government, when necessary to
accomplish an agency function related to this system of records.
f. To provide information to a congressional office from the record
of the individual in response to an inquiry from that congressional
office made at the request of that individual.
g. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
h. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, when
the EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
i. To disclose in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in the pending judicial or administrative proceeding.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.

[[Page 81123]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored on paper and/or in electronic
form.

RETRIEVABILITY:
Records are retrieved by the name of the requester or appellant;
the number assigned to the request or appeal; and, in some instances,
the name of the attorney representing the requester or appellant or the
name of the EEOC personnel assigned to handle such requests and
appeals.

SAFEGUARDS:
Information in this system is safeguarded in accordance with
applicable laws, rules, and policies, including EEOC's automated
systems security and access policies. Records and electronic equipment
are maintained in buildings with restricted access. The required use of
password protection identification features and other system protection
methods also restrict access. Access is limited to those EEOC officers
and employees who have an official need for access to perform their
duties.

RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
National Archives and Records Administration's General Records Schedule
14.

SYSTEM MANAGER(S) AND ADDRESS:
Director of the field office where the Freedom of Information Act
or Privacy Act request was submitted (see Appendix A) or the Legal
Counsel, 131 M Street NE., Washington, DC 20507.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORDS PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Individuals who submit initial requests and administrative appeals
pursuant to the FOIA and the Privacy Act; the agency records searched
in the process of responding to such requests and appeals; EEOC
personnel assigned to handle such requests and appeals; and other
agencies or entities that have referred to EEOC requests concerning
EEOC records.
EEOC-7

SYSTEM NAME:
Employee Pay and Leave Records.

SYSTEM LOCATION:
All locations listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of EEOC.

CATEGORIES OF RECORDS IN THE SYSTEM:
Time and attendance records; leave records (includes employee name,
branch or office, pay period ending, leave and overtime used during the
pay period); requests for leave (earned or advance) or leave of
absence; requests for an authorization of overtime; annual attendance
record (indicates name, social security number, service computation
date, hours and dates worked and taken as leave, pay plan, salary and
occupation code, grade, leave earned and used); thrift savings plan
participation, deductions for Medicare, FICA, taxes, life, health, and
long term care insurance, union contributions, charitable
contributions, savings allotments and bond issuance and bond balance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 44 U.S.C. 3101.

PURPOSE:
The records in this system are maintained in accordance with the
requirements set forth by statutes, regulations and guidance from the
Office of Personnel Management, the General Services Administration,
and the Thrift Savings Board. They are maintained for the purpose of
providing salaries and other benefits to EEOC employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of the individual.
b. To provide a copy of an employee's Department of the Treasury
Form W-2, Wage and Tax Statement, to the state, city or other local
jurisdiction which is authorized to tax the employee's compensation.
The record will be provided in accordance with a withholding agreement
between the state, city, or other jurisdiction and the Department of
Treasury pursuant to 5 U.S.C. 5516, 5517 or 5520, or in response to a
written request from an appropriate official of the taxing
jurisdiction. The request must include a copy of the applicable statute
or ordinance authorizing the taxation of compensation and should
indicate whether the authority of the jurisdiction to tax the employee
is based on place of residence, place of employment, or both.
c. To disclose copies of executed city tax withholding certificates
to a city pursuant to a withholding agreement between the city and the
Department of the Treasury (5 U.S.C. 5520) in response to a written
request from an appropriate city official.
d. To disclose the social security number only, in the absence of a
withholding agreement, to a taxing jurisdiction that has furnished this
agency with evidence of its independent authority to compel disclosure
of the social security number, in accordance with section 7 of the
Privacy Act, 5 U.S.C. 552a note.
e. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
f. To disclose to an agency in the executive, legislative, or
judicial branch or the District of Columbia's Government information in
connection with the hiring of an employee, the issuance of a security
clearance, the conducting of a security or suitability investigation of
an individual, the classifying of jobs, the letting of a contract, the
issuance of a license, grant, or other benefits by the requesting
agency, or the lawful statutory, administrative, or investigative
purpose of the agency to the extent that the information is relevant
and necessary to the requesting agency's decision.
g. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
investigation or settlement of a grievance, complaint, or appeal filed
by an employee.
h. To disclose to the Office of Personnel Management in accordance
with the agency's responsibility for evaluation and oversight of
Federal personnel management.
i. To disclose to officers and employees of the Department of the
Interior in connection with

[[Page 81124]]

administrative services provided to this agency under agreement with
DOI.
j. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
k. To disclose information to the Office of Child Support
Enforcement, Administration for Children and Families, Department of
Health and Human Services Federal Parent Locator system (FPLS) and
Federal Tax Offset system for use in locating individuals and
identifying their income sources to establish paternity, establish and
modify orders of support and for enforcement action.
l. To disclose information to the Office of Child Support
Enforcement for release to the Social Security Administration for
verifying social security numbers in connection with the operation of
the FPLS by the Office of Child Support Enforcement.
m. To disclose information to the Office of Child Support
Enforcement for release to the Department of Treasury for purposes of
administering the Earned Income Tax Credit Program (Section 32,
Internal Revenue Code of 1986) and verifying a claim with respect to
employment in a tax return.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures may be made from this system to consumer reporting
agencies as defined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Stored electronically and in file folders.

RETRIEVABILITY:
Indexed by an assigned employee code.

SAFEGUARDS:
Access to these records is limited to employees whose official
duties require such access.

RETENTION AND DISPOSAL:
The records are destroyed after three years.

SYSTEM MANAGER AND ADDRESS:
Director of each Commission Office (See Appendix A).

NOTIFICATION PROCEDURE:
Inquiries concerning this system of records should be addressed to
the system manager. It is necessary to furnish the following
information: (1) Name and (2) mailing address to which the response is
to be sent.

RECORD SOURCE CATEGORIES:
Official personnel folder, data submitted by employees and data
submitted by the offices where the individuals are or were employed.
EEOC-8

SYSTEM NAME:
Employee Travel and Reimbursement Records.

SYSTEM LOCATION:
All locations listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
Includes travel orders, travel vouchers, records of travel
advances, amounts owed the agency by employees for travel and other
purposes, amounts payable to the employee for travel and other
purposes, payments made to the employees for travel and other
reimbursable transactions, and a record of the difference between the
cost of official travel as estimated in the travel order and the amount
actually expended by the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3512, 44 U.S.C. 3101.

PURPOSE:
These records are maintained in accordance with the General Service
Administration's regulations for the purpose of allowing EEOC employees
to travel for official business and reimbursing travel expenses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose to an agency in the executive, legislative, or
judicial branch or the District of Columbia's Government, information
in connection with the hiring of an employee, the issuance of a
security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting of
a contract, the issuance of a license, grant, or other benefits by the
requesting agency, or the lawful statutory, administrative, or
investigative purpose of the agency to the extent that the information
is relevant and necessary to the requesting agency's decision.
c. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
investigation or settlement of a grievance, complaint, or appeal filed
by an employee.
d. To disclose to the Office of Personnel Management in accordance
with the agency's responsibility for evaluation and oversight of
Federal personnel management.
e. To disclose to officers and employees of the Department of the
Interior in connection with administrative services provided to this
agency under agreement with DOI.
f. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
g. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of the individual.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Stored on prepared forms and electronically.

RETRIEVABILITY:
Indexed alphabetically by name and/or chronologically by event and
name. Access to and use of these records is limited to those persons
whose official duties require such access. Personnel screening is
employed to prevent unauthorized disclosure. Files are stored
electronically and in standard cabinets, safes, and secured rooms.
Access to electronic records is limited,

[[Page 81125]]

through use of user names and passwords, to those whose official duties
require access.

RETENTION AND DISPOSAL:
These records are destroyed in accordance with GSA General Records
Schedule 2.

SYSTEM MANAGER AND ADDRESS:
Director, Finance and Systems Services Division, Office of the
Chief Financial Officer, EEOC, 131 M Street NE., Washington, DC 20507.

NOTIFICATION PROCEDURE:
Employees of the Commission wishing to know whether information
about them is maintained in this system of records should address
inquiries to the Director of the Office where employed (see Appendix
A). The individual should provide his or her full name, date of birth,
and mailing address.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Bills, receipts, and claims presented by employees and original
data generated by the Commission.
EEOC-9

SYSTEM NAME:
Claims Collection Records.

SYSTEM LOCATION:
These records are located in the Finance and Systems Services
Division, Office of Chief Financial Officer, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any individual who is indebted to the United States as a result of
his or her interaction or financial activities with the Commission or
another federal agency including, but not limited to, any current or
former Commission employee.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains:
Debtor Files. These files contain information and evidence on the
identity and location of the individual who is subject to a claim, the
origin and amount of the indebtedness, decisions and determinations
regarding a claim, actions taken to collect a claim, and the results of
those actions. Depending on the status of a claim, a case file may
include such records as documents evidencing indebtedness, written
demands for payment, required notices, financial statements, medical
disability statements, agency investigative reports, credit reports,
written agreements for payment, intra-agency and inter-agency memoranda
of consultation and opinion on the collection action, documentation
resulting from a hearing, requests for waiver, requests for
reconsideration, written determinations and decisions, certifications
of indebtedness by this or another agency, counterclaims, judgments,
and documents evidencing payment or compromise of the debt.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 5514, 5522, 5584, 5705, 5724(f); 15 U.S.C. 1692; 26
U.S.C. 6331; 31 U.S.C. 3701, 3702, 3711, 3716, 3717, 3718, 3719; 44
U.S.C. 3101; 4 CFR parts 91-93, 101-105.

PURPOSE:
This system is maintained for the purpose of collecting debts owed
the United States by individuals as a result of their interaction with
the Commission or another federal agency. The debts are collected in
accordance with the Commission's regulatory debt collection procedures,
which include salary offset, administrative offset, Federal income tax
refund offset, and wage garnishment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose information to appropriate officials and employees
of the Department of Justice for the purposes of litigation and forced
collection on administratively uncollected debts.
b. To disclose information to appropriate officials of the
Department of the Treasury and the Office of Management and Budget to
provide reports on debt collection activities.
c. To disclose information to another federal agency for the
purpose of collecting a debt owed to the Commission by an individual
through EEOC's debt collection procedures undertaken by the other
agency upon proper certification or evidence of the debt owed from the
Commission.
d. To disclose information to another federal agency for the
purpose of collecting a debt owed to that agency by an individual
through EEOC's debt collection procedures undertaken by the Commission
upon proper certification or evidence of the debt owed from the other
agency.
e. To disclose a debtor's name and identification number to the
Secretary of the Treasury or his or her designee for the purpose of
obtaining the debtor's mailing address from the IRS.
f. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of the individual.
g. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
h. To disclose to an agency in the executive, legislative, or
judicial branch or the District of Columbia's government in response to
its request, or at the initiation of the agency maintaining the
records, information in connection with the hiring of an employee, the
issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, the issuance of a license, grant, or other
benefit by the requesting agency, or the lawful statutory,
administrative, or investigative purpose of the agency to the extent
that the information is relevant and necessary to the requesting
agency's decision.
i. To disclose to officers and employees of the Department of the
Interior Business Center, in connection with administrative services
provided to this agency under agreement with DOI.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are indexed by the name of the individual.

SAFEGUARDS:
Records are maintained and stored in file cabinets in a secured
area and electronically to which only authorized personnel have access.
Access to and use of these records is limited to those persons whose
official duties require such access.

RETENTION AND DISPOSAL:
Individual case files are usually retained for two years after the
claim is collected. Case records on individuals whose delinquent debts
are reported to consumer reporting agencies are

[[Page 81126]]

retained indefinitely. Other case files may be maintained for a period
up to ten years. IRS Mailing Address Index on any individual is not
maintained beyond six years.

SYSTEM MANAGER AND ADDRESS:
Director, Finance and Systems Services Division, Office of Chief
Financial Officer Equal Employment Opportunity Commission, 131 M Street
NE., Washington, DC 20507.

NOTIFICATION PROCEDURES:
Under the Debt Collection Act, individuals are notified if claims
collection records are maintained on them in accordance with statutory
procedures for debt collection. Individuals may also contact the System
Manager in order to obtain notification of claims collection records on
themselves.
Individuals must provide their full names under which records may
be maintained, and a mailing address to which a reply should be sent.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information in this system of records is provided by or from:
a. The individual on whom the record is maintained;
b. Other Federal agencies;
c. Personnel, payroll, travel records, contract records, or other
records;
d. Administrative hearings;
e. Court records.
EEOC-10

SYSTEM NAME:
Grievance Records.

SYSTEM LOCATION:
These records are located in the Office of the Chief Human Capital
Officer, Equal Employment Opportunity Commission, 131 M Street NE.,
Washington, DC 20507, and in other headquarter offices and offices in
the field where the grievances were filed (see Appendix A).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current or former EEOC employees who have submitted grievances to
the EEOC, or pursuant to a negotiated procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains all documents related to the grievance,
including statements of witnesses, reports of interviews and hearings,
examiners' findings and recommendations, a copy of the original and
final decision, and related correspondence and exhibits. This system
includes files and records of internal grievance and arbitration
systems that EEOC has or may establish through negotiations with
recognized labor organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 44 U.S.C. 3101; 5 U.S.C. 7121.

PURPOSE:
These records result from EEOC employees' grievances, filed under
the Commission's administrative grievance procedures or the formal
grievance procedures contained in section 7121 of the Civil Service
Reform Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose information to any source from which additional
information is requested in the course of processing a grievance, to
the extent necessary to identify the individual, inform the source of
the purpose(s) of the request, and identify the type of information
requested.
b. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
c. To disclose to an agency in the executive, legislative, or
judicial branch or the District of Columbia's government, information
in connection with the hiring of an employee, the issuance of a
security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting of
a contract, the issuance of a license, grant, or other benefits by the
requesting agency, or the lawful statutory, administrative, or
investigative purpose of the agency to the extent that the information
is relevant and necessary to the requesting agency's decision.
d. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
e. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
f. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
investigation or settlement of a grievance, complaint, or appeal filed
by an employee.
g. To disclose in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
h. To provide information to officials of labor organizations
recognized under the Civil Service Reform Act when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting work conditions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are retrieved by grievance numbers and the names of
the individuals on whom they are maintained.

SAFEGUARDS:
These records are maintained in lockable metal filing cabinets to
which only authorized personnel have access. Access to electronic
records is limited, through use of usernames and passwords, to those
whose official duties require access.

RETENTION AND DISPOSAL:
These records are shredded or burned 3 years after closing the
case.

SYSTEM MANAGER AND ADDRESS:
If the grievance is pending at or was never raised beyond the Step
1 or Step 2 level, the system manager is the office director,
administrative officer, or district resource manager. (See Appendix A.)
For grievances that were raised beyond Step 2, the system manager is
the Chief Human Capital Officer, EEOC, 131 M Street NE., Washington, DC
20507.

NOTIFICATION PROCEDURES:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. They may, however,
contact the agency personnel or designated office where the action was
processed regarding the existence of such records

[[Page 81127]]

regarding them. They must furnish the following information for their
records to be located and identified: (a) Name; (b) approximate date of
closing of the case and kind of action taken; (c) organizational
component involved.

RECORDS ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information in this system of records is provided:
a. By the individual on whom the record is maintained;
b. By testimony of witnesses;
c. By agency officials;
d. From related correspondence from organizations or persons.
EEOC-11

SYSTEM NAME:
Records of Adverse Actions Against Nonpreference Eligibles in the
Excepted Service.

SYSTEM LOCATION:
These records are located in Office of Chief Human Capital Officer,
Equal Employment Opportunity Commission, 131 M Street NE., Washington,
DC 20507 or in the headquarters and offices in the field in which the
actions have been taken.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current or former nonpreference-eligible, excepted service Equal
Employment Opportunity Commission (EEOC) employees against whom an
adverse action has been proposed or taken and who have not completed
two years of current and continuous service in the same or similar
positions. [This system covers only those adverse action files not
covered by OPM/GOVT-3.]

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records and documents on the processing of
adverse actions for employees who are nonpreference eligible in the
excepted service and who do not have two years of continuous service in
their positions. The records include copies of the notice of proposed
action, materials relied on by the agency to support the reasons in the
notice, replies by the employee, statements of witnesses, reports, and
agency decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101.

PURPOSE:
These records result from the proposal, processing, and
documentation of adverse actions taken by the Commission against
nonpreference-eligible, excepted service EEOC employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in records may be used:
a. To provide information to officials of labor organizations
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting work conditions.
b. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, when
the EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
c. To disclose information to any source from which additional
information is requested for processing any of the covered actions or
in regard to any appeal or administrative review procedure, to the
extent necessary to identify the individual, inform the source of the
purpose(s) of the request, and identify the type of information
requested.
d. To disclose information to a federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, or the classifying of jobs,
to the extent that the information is relevant and necessary to the
requesting agency's decision on the matter.
e. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
f. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
g. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial, or administrative proceeding.
h. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
the investigation or settlement of a grievance, complaint, or appeal
filed by an employee.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, SAFEGUARDING,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are retrieved by the names of the individuals on whom
they are maintained.

SAFEGUARDS:
These records are maintained in locked metal filing cabinets to
which only authorized personnel have access. Access to electronic
records is limited, through use of usernames and passwords, to those
whose official duties require access.

RETENTION AND DISPOSAL:
Records documenting an adverse action are disposed of 4 years after
the closing of the case.

SYSTEM MANAGER AND ADDRESS:
Chief Human Capital Officer, and Directors of offices in the field
(see Appendix A).

NOTIFICATION PROCEDURES:
Individuals receiving notice of a proposed action are provided
access to all documents supporting the notice. They may also contact
the personnel office where the action was processed regarding the
existence of such records on them. They must furnish the following
information for their records to be located and identified:
a. Name
b. Approximate date of closing of case and kind of action taken
c. Organizational component involved.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information in this system of records is provided:
a. By the individual on whom the record is maintained
b. By witnesses
c. By agency officials.
EEOC-12

SYSTEM NAME:
Telephone Call Detail Records.

SYSTEM LOCATION:
Telecommunications Manager, Customer Services Management

[[Page 81128]]

Division, Office of Information Technology, EEOC, 131 MM Street NE.,
Washington DC 20507, and each office in the field listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals (generally EEOC employees) who made telephone calls
from EEOC telephones, individuals who received telephone calls from, or
charged to, EEOC telephones., and individuals who are assigned U.S.
government phone cards by EEOC.

CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to the use of EEOC telephones and government phone
cards to make calls; records indicating the assignment of telephone
numbers to employees; records relating to the location of telephones.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101.

PURPOSE:
These records are maintained for the purpose of keeping an account
of telephone calls made from EEOC telephones and ensuring that phone
calls and card charges are made for official business only.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information from these records may be used:
a. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
b. To disclose to representatives of the General Services
Administration or the National Archives and Records Administration who
are conducting records management inspections under the authority of 44
U.S.C. 2904 and 2906.
c. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
d. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
e. To disclose to an agency in the executive, legislative, or
judicial branch or the District of Columbia's government in response to
its request, or at the initiation of the EEOC, information in
connection with the hiring of an employee, the issuance of a security
clearance, the conducting of a security or suitability investigation of
an individual, the classifying of jobs, the letting of a contract, the
issuance of a license, grant or other benefits by the requesting
agency, or the lawful statutory, administrative, or investigative
purpose of the agency to the extent that the information is relevant
and necessary to the requesting agency's decision.
f. To disclose to a telecommunications company providing
telecommunications support to permit servicing the account.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
Records are retrieved by employee name or identification number and
by name of recipient of telephone call or telephone number.

SAFEGUARDS:
Records are maintained and stored in file cabinets in a secured
area to which only authorized personnel have access. Access to
electronic records is limited, through use of usernames and passwords,
to those whose official duties require access.

RETENTION AND DISPOSAL:
Records are disposed of as provided in the National Archives and
Records Administration's General Records Schedule 12.

SYSTEM MANAGER AND ADDRESS:
Telecommunications Manager, Customer Services Management Division,
Office of Information Technology, EEOC, 131M Street NE., Washington DC,
20507 and the Directors of the field offices listed in Appendix A.

NOTIFICATION PROCEDURES:
Inquiries concerning this system of records should be addressed to
the system manager. It is necessary to provide the following
information: (1) Name; (2) telephone number (office number if
Commission employee); (3) mailing address to which response is to be
sent.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Telephone assignment records; call detail listings; results of
administrative inquiries relating to assignment of responsibilities for
placement of specific local and long distance calls. on government
phone card bills
EEOC-13

SYSTEM NAME:
Employee Identification Cards.

SYSTEM LOCATION:
Operations Services Division, Office of the Chief Human Capital
Officer, EEOC, 131 M Street NE., Washington DC 20507, and each of the
field offices in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current EEOC employees, and other individuals who require regular,
ongoing access to EEOC facilities or information technology systems
including, but not limited to, federal employees, contractors, interns,
volunteers, and individuals formerly in any of these positions. This
system does not apply to occasional or short-term visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:
Records maintained on individuals issued identification cards,
including Personal Identification Verification (PIV) cards, by EEOC
include the following information: Full name; signature; social
security number; date of birth; photograph; fingerprints; hair color;
eye color; height; weight; office of assignment; telephone number; copy
of background investigation form; card issue and expiration dates;
personal identification number; results of background investigation;
PIV request form; PIV registrar approval signature; PIV card serial
number; and a list of all persons who possess current identification
cards. In addition, for office locations permitting access by proximity
cards, numbered proximity cards and a list of all persons with their
assigned proximity card numbers, all doors controlled by the proximity
cards, and all persons permitted access to each door.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
44 U.S.C. 3101; 41 CFR 101-20.3. 5 U.S.C. 301; Federal Information
Security Act (Pub. L. 104-106, 5113); Electronic Government Act (Pub.
L. 104-347, 203); Homeland Security Presidential Directive (HSPD) 12,
Policy for Common Identification Standard for Federal Employees and
Contractors, August 27, 2004; and Office of Personnel Management
Memorandum,

[[Page 81129]]

Final Credentialing Standards for Issuing Personal Identity
Verification Cards under HSPD-12, July 31, 2008.

PURPOSE:
These records are maintained for the purpose of ensuring that EEOC
offices and information systems are secure and that only authorized
individuals have access to those offices and systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information from these records may be used:
a. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
b. To disclose to other government agencies and to the public
whether an individual is a current employee of the EEOC.
c. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
d. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
e. To disclose information to agency contractors who have been
engaged to assist the agency in the performance of a contract or other
activity related to this system of records and who need to have access
to the records in order to perform their activity.
f. To notify another federal agency when, or verify whether, a PIV
card is no longer valid.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in paper files and in electronic
media.

RETRIEVABILITY:
Records are retrieved by name, social security number, other ID
number, PIV card serial number, photograph, or fingerprint.

RETENTION AND DISPOSAL:
Records are destroyed not later than five years after the
separation or transfer of the employee. In accordance with HSPD-12, PIV
cards are deactivated within 18 hours of cardholder separation, loss of
card, or expiration. The information on PIV cards is maintained in
accordance with General Records Schedule 11, Item 4. PIV cards are
destroyed by cross-cut shredding no later than 90 days after
deactivation.

SYSTEM MANAGER AND ADDRESS:
Director, Operations Services Division, Office of the Chief Human
Capital Officer, EEOC, 131 M Street NE., Washington DC 20507, and the
Directors of the field offices listed in Appendix A.

NOTIFICATION PROCEDURES:
Inquiries concerning this system of records should be addressed to
the system manager. It is necessary to provide the following
information: (1) Name; (2) date of birth; and (3) mailing address to
which the response is to be sent.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from the employee
or contractor; other federal agencies; contract employer; or former
employer.
EEOC-14
Reserved
EEOC-15

SYSTEM NAME:
Internal Harassment Inquiries.

SYSTEM LOCATION:
Office of the Chief Human Capital Officer, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current or former EEOC employees, contractors, applicants, interns,
and volunteers who have submitted complaints or reports of harassment
under EEOC Order 560.005, Prevention and Elimination of Harassment in
the Workplace, and current and former EEOC employees, contractors,
applicants, interns, and volunteers who have been accused of harassment
under that Order.

CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains all documents related to a complaint or report
of harassment, including statements of witnesses, reports of
interviews, investigator's and Coordinator's findings and
recommendations, final decisions and corrective action taken, and
related correspondence and exhibits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 633a; 29 U.S.C. 791; 42 U.S.C. 2000e-16; 44 U.S.C. 3101;
Exec. Order No. 11478, 34 FR 12985; Exec. Order No. 13087, 63 FR 30097.

PURPOSE:
These records are maintained for the purpose of conducting internal
investigations into allegations of harassment brought by current or
former EEOC employees, contractors, applicants, interns, and volunteers
and taking appropriate action in accordance with EEOC Order 560.005.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose information as necessary to any source from which
additional information is requested in the course of processing a
complaint or report of harassment made pursuant to EEOC Order 560.005.
b. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, when
the EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
c. To disclose information to another federal agency, to a court,
or to a party in ligation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
d. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
e. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
investigation or settlement of a grievance, complaint, or appeal filed
by an employee.
f. To disclose to the individual who filed the complaint or report
of harassment and to the alleged harasser

[[Page 81130]]

the outcome of any inquiry that may have been conducted and of
disciplinary and corrective steps taken.
g. To provide to officials of labor organizations recognized under
the Civil Service Reform Act information to which they are statutorily
entitled when relevant and necessary to their duties of exclusive
representation concerning personnel policies, practices, and matters
affecting work conditions.
h. To provide to the alleged harasser information in the event of a
disciplinary hearing.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are cross-indexed by the name of the individual who
files a complaint or report of harassment, the name of the alleged
victim of harassment, if any, and the name of the alleged harasser. The
records may be retrieved by any of the above three indexes.

SAFEGUARDS:
The records are maintained in locked metal filing cabinets to which
only authorized personnel have access. Access to electronic records is
limited, through use of logins and passwords, to those whose official
duties require access.

RETENTION AND DISPOSAL:
These records are maintained for one year after the complaint or
report of harassment is closed and then transferred to the Federal
Records Center where they are destroyed after three years.

SYSTEM MANAGER(S) AND ADDRESS:
Harassment Coordinator, Office of Chief Human Capital Officer,
EEOC, 131 M Street NE., Washington, DC 20507.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt under 5 U.S.C. 552a(k)(2) from subsections
(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the
Act.
EEOC-16

SYSTEM NAME:
Office of Inspector General Investigative Files.

SYSTEM LOCATION:
Office of Inspector General (OIG), Equal Employment Opportunity
Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are subjects of investigations by the Office of
Inspector General relating to the programs and operations of the Equal
Employment Opportunity Commission. Subject individuals include, but are
not limited to, current and former employees; current and former agents
or employees of contractors and subcontractors in their personal
capacity, where applicable; and other individuals whose actions affect
the EEOC, its programs or operations.

CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence relating to the investigation; internal staff
memoranda; copies of subpoenas issued during the investigation,
affidavits, statements from witnesses, transcripts of testimony taken
during the investigation, and accompanying exhibits; documents, notes,
investigative notes, staff working papers, draft materials, and other
documents and records relating to the investigation; opening reports,
progress reports, and closing reports; video and audio recordings; and
other investigatory information or data relating to the alleged or
suspected criminal, civil, or administrative violations or similar
wrongdoing by subject individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Inspector General Act of 1978, as amended, 5 U.S.C. App. 3.

PURPOSES:
Pursuant to the Inspector General Act of 1978, as amended, this
system of records is maintained for the purpose of: (1) Documenting the
conduct and outcome of investigations by the OIG and other
investigative agencies regarding EEOC programs and operations; (2)
reporting the results of investigations to other Federal agencies,
other public authorities or professional organizations which have the
authority to bring criminal prosecutions, or civil or administrative
actions, or to impose other disciplinary sanctions; (3) maintaining a
record of the activities which were the subject of investigations; (4)
reporting investigative findings to other components of EEOC for their
use in operating and evaluating their programs or operations, and in
the imposition of civil or administrative sanctions; (5) coordinating
relationships with other Federal agencies, state and local governmental
agencies and nongovernmental entities in matters relating to the
statutory responsibilities of the OIG; and (6) acting as a repository
and source for information necessary to fulfill the reporting
requirements of the Inspector General Act, 5 U.S.C. App. 3.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
a. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation or order, where
the EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information to any source, private or governmental,
to the extent necessary to secure from such source information relevant
to and in furtherance of a legitimate OIG investigation, audit,
evaluation, or other inquiry.
c. To disclose information to agencies, offices or establishments
of the executive, legislative, or judicial branches of the Federal or
state governments:
(1) Where such agency, office, or establishment has an interest in
an individual for employment purposes, including a security clearance
or determination as to access to classified information, and needs to
evaluate the individual's qualifications, suitability, or loyalty to
the United States Government, or access to classified information or
restricted areas, or
(2) Where such agency, office, or establishment conducts an
investigation of the individual for purposes of granting a security
clearance, or for making a determination of qualifications, suitability
or loyalty to the United States Government, or access to classified
information or restricted areas, or
(3) Where the records or information in those records is relevant
and necessary to a decision with regard to the hiring or retention of
an employee or disciplinary or other administrative action concerning
an employee.
d. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
e. To disclose information to a Congressional office from the
record of an individual in response to an inquiry from the
Congressional office made at the written request of that individual.
f. To private contractors who have been retained by OIG to perform
any functions or analyses that facilitate or are relevant to an OIG
investigation, audit, inspection, or inquiry.

[[Page 81131]]

g. To disclose information to authorized officials of the Council
of Inspectors General for Integrity and Efficiency (CIGIE), the
Department of Justice, and the Federal Bureau of Investigation for the
purpose of conducting qualitative assessment reviews of the Office of
Inspector General's investigative operations.
h. To disclose information to authorized officials of the CIGIE for
their preparation of reports to the President and Congress on the
activities of the Inspectors General.
i. To disclose to an agency, organization or individual for the
purpose of performing audit or oversight operations as authorized by
law, including peer reviews, but only such information as is necessary
and relevant to such audit or oversight operation.''

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system is stored manually in file folders and
electronically.

RETRIEVABILITY:
The records are retrieved by the name of the subject of the
investigation or by a unique control number assigned to each
investigation.

SAFEGUARDS:
Information is stored in locked file cabinets in a secured space.
Access to electronic records is limited through the use of logins and
passwords to those whose official duties require access.

RETENTION AND DISPOSAL:
Records are held for five (5) years and then retired to the Federal
Records Center.

SYSTEM MANAGER AND ADDRESS:
Inspector General, Equal Employment Opportunity Commission, P.O.
Box 18858, Washington, DC 20036-8858.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Specific: Pursuant to 5 U.S.C. 552a(k)(2) the Office of Inspector
General Investigative Files are exempt from subsections (c)(3), (d)(1),
(d)(2) and (e)(1) of the Privacy Act.
General: Pursuant to 5 U.S.C. 552a(j)(2), investigatory materials
compiled for criminal law enforcement in the Office of Inspector
General Investigative Files are exempt from subsections (c)(3), (d)(1),
(d)(2), (e)(1), (e)(2), and (e)(3) of the Privacy Act.
EEOC-17

SYSTEM NAME:
Defensive Litigation Files.

SYSTEM LOCATION:
External Defensive Litigation Files are located in the Office of
Legal Counsel, Equal Employment Opportunity Commission, 131 M Street
NE., Washington, DC 20507. Internal Defensive Litigation Files are
located in the Office of General Counsel, Equal Employment Opportunity
Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have filed civil or administrative litigation
against EEOC and individuals who have given sworn testimony,
affidavits, or declarations under penalty of perjury in such actions.
External cases are brought by members of the public; internal cases are
brought by applicants, current, and former EEOC employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains all documents related to external and internal
litigation brought against the Commission. These records include:
a. Documents submitted or filed by plaintiffs, grievants, and EEO
complainants to prosecute civil or administrative litigation against
the EEOC, such as complaints, grievances, unfair labor practice claims,
motions, and briefs.
b. Documents submitted by the EEOC to defend the action against it
such as an answer to a civil complaint or a motion to dismiss or for
summary judgment, and a reply to an administrative EEO complaint,
grievance, or unfair labor practice.
c. Administrative determinations at issue in the litigation such as
final agency EEO decisions, final grievance decisions, final decisions
on personnel actions, final agency administrative dispositions of tort
claims, and agency determinations under the Freedom of Information Act.
d. Discovery and investigatory materials such as witness
statements, affidavits, declarations under penalty of perjury,
correspondence, records, exhibits, and other documentary evidence.
e. Litigation materials, such as attorney work product, attorney
notes, hearing transcripts, legal memoranda, and related correspondence
and exhibits.
f. Final judgments, orders, decisions, decrees, and settlement
agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101.

PURPOSE:
These records are maintained for the purpose of defending EEOC in
litigation brought against it by current and former employees (internal
files), charging parties, respondents and members of the public
(external files).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose pertinent information as may be appropriate or
necessary for the Commission to defend itself in a civil action or
administrative proceeding, or to seek enforcement of a settlement,
order, or final decision involving the same or a similar matter.
b. To provide information to a congressional office in response to
an inquiry from the congressional office made at the request of a party
to the administrative or civil proceeding to which the record pertains.
c. To disclose pertinent information to an appropriate federal
court, agency, or administrative body responsible for investigating,
prosecuting, enforcing, or implementing a statute, rule, regulation, or
order, where the EEOC becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation, or in order
to seek enforcement or clarification of an order or decision for or
against the EEOC to which the record pertains.
d. To disclose information to another federal agency or to a court
when the government is a party to the judicial or administrative
proceeding.
e. To disclose, in response to an order, information that is
relevant to a pending judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
External defensive litigation files are maintained in a locked
filing system in the Office of Legal Counsel. Internal defensive
litigation files are maintained in a locked filing system in the Office
of General Counsel. Information identifying existing external and
internal defensive litigation files is maintained electronically.

RETRIEVABILITY:
External Defensive Litigation records are cross-indexed by name of
the plaintiff, and Office of Legal Counsel reference number. Internal
Defensive Litigation records are maintained by

[[Page 81132]]

name of plaintiff, complainant, grievant, or aggrieved individual, and
by Office of General Counsel reference number. The records may be
retrieved by either index.

SAFEGUARDS:
External Defensive Litigation paper records maintained at EEOC
headquarters are kept in locked cabinets in the Office of Legal
Counsel. Internal Defensive Litigation paper records maintained at EEOC
headquarters are kept in locked cabinets in the Office of General
Counsel. Access to and use of these records is limited to those persons
whose official duties require such access. The premises are locked
evenings, weekends, and holidays. Paper records which have been retired
are maintained at the Federal Records Center. Access to electronic
External and Internal Defensive Litigation records is limited through
use of passwords to those whose official duties require access, input,
and retrieval of information.

RETENTION AND DISPOSAL:
Two years after the date of closure of the underlying civil or
administrative action (e.g., final order, decision on appeal), records
pertaining to that action are retired to the Federal Records Center.
Thereafter, non-permanent files are destroyed six years after the date
of closure of the underlying action.

SYSTEM MANAGER(S) AND ADDRESS:
The System Manager for External Defensive Litigation files is the
Assistant Legal Counsel, Advice & Litigation Division, Office of Legal
Counsel, Equal Employment Opportunity Commission, 131 M Street NE.,
Washington, DC 20507. The System Manager for Internal Defensive
Litigation files is the Assistant General Counsel for Internal
Litigation Services, Office of General Counsel, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

NOTIFICATION PROCEDURES:
Any person wanting to know whether this system of records contains
information about him or her should contact the System Manager. Such
person should provide his or her full name and mailing address to which
a response is to be sent, and forum, filing date, and docket number of
the action involved, if available.

RECORD ACCESS PROCEDURES:
The records described herein are compiled in reasonable
anticipation of a civil action or proceeding. Pursuant to section
(d)(5) of the Privacy Act of 1974, as amended, 5 U.S.C. 552a(d)(5), an
individual is precluded from access to such records.

CONTESTING RECORDS PROCEDURES:
Same as the Notification Procedures above.

RECORD SOURCE CATEGORIES:
Plaintiffs, grievants, complainants, aggrieved individuals, current
and former EEOC employees.
EEOC-18

SYSTEM NAME:
Reasonable Accommodation Records

SYSTEM LOCATION:
Office of the Chief Human Capital Officer, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former EEOC employees and applicants who have requested
reasonable accommodations under the Rehabilitation Act of 1973.

CATEGORIES OF RECORDS IN THE SYSTEM:
Requests for reasonable accommodations; medical records; notes or
records made during consideration of requests; decisions on requests;
records made to implement or track decisions on requests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Rehabilitation Act of 1973, 29 U.S.C. 791; E.O. 13164.

PURPOSE:
This system is maintained for the purpose of considering, deciding,
and implementing requests for reasonable accommodation made by EEOC
employees and applicants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
a. To disclose information to medical personnel to meet a bona fide
medical emergency.
b. To disclose information to another Federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency when the Government is a
party to the judicial or administrative proceeding.
c. To disclose information to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of the individual.
d. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
investigation or settlement of a grievance, complaint, or appeal filed
by an employee.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in locked file cabinets and electronically.

RETRIEVABILITY:
Indexed by name of employee or applicant and office location.

SAFEGUARDS:
Files are maintained in locked cabinets. Access is restricted to
EEOC personnel whose official duties require such access. Access to
computerized records is limited, through use of logins and passwords,
to those whose official duties require access.

RETENTION AND DISPOSAL:
These records will be maintained in the Office of the Human Capital
Officer for the longer of an employee's tenure with EEOC or 5 years.
Thereafter, they will be destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
Disability Program Manager, Office of the Chief Human Capital
Officer, Equal Employment Opportunity Commission, 131 M Street NE.,
Washington, DC 20507.

NOTIFICATION PROCEDURES:
Any person wanting to know whether this system of records contains
information about him or her should contact the System Manager. Such
person should provide his or her full name, position title and office
location at the time the accommodation was requested, and mailing
address to which a response is to be sent.

RECORD ACCESS PROCEDURES:
Same as the Notification Procedures above.

CONTESTING RECORDS PROCEDURES:
Same as the Notification Procedures above.

RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from the current
or former employee, the Office of the Chief Human Capital Officer, and
management officials.
EEOC-19

SYSTEM NAME:
Revolving Fund Registrations.

[[Page 81133]]

SYSTEM LOCATION:
Revolving Fund Division, Office of Field Programs, Equal Employment
Opportunity Commission, 131 M Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who register for or attend EEOC Revolving Fund
programs, courses and conferences and who purchase publications and
products.

CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains the names, job titles, company, organization or
agency names, business addresses and phone numbers, email addresses,
any reasonable accommodation requested, and attendance or purchase
dates. Some of the records may contain payment information, the
industry of the company, and the size of the establishment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2000e-4(k).

PURPOSE(S):
These records are maintained for the purpose of administering
Revolving Fund programs and publicizing future programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To send mailings to registrants and attendees advertising future
Revolving Fund programs.
b. To provide information to a congressional office from the record
of the individual in response to an inquiry from that congressional
office made at the request of that individual.
c. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained electronically.

RETRIEVABILITY:
These records are indexed by the names of the registrants or
attendees, by company, organization, or agency name.

SAFEGUARDS:
Access to and use of these records is limited, through use of
access codes and entry logs, to those whose official duties require
access.

RETENTION AND DISPOSAL:
These records are kept indefinitely.

SYSTEM MANAGER AND ADDRESS:
Director, Revolving Fund Division, Office of Field Programs, Equal
Employment Opportunity Commission, 131 M Street NE., Washington, DC
20507.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORDS PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from the
registrant or attendee.
EEOC-20

SYSTEM NAME:
RESOLVE Program Records.

SYSTEM LOCATION:
RESOLVE Program, Equal Employment Opportunity Commission, 131 M
Street NE., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former EEOC employees who request alternative dispute
resolution during the counseling or investigative process of their EEO
complaints against EEOC, as well as EEOC employees who contact the
RESOLVE program for alternative dispute resolution of disputes
occurring in their EEOC employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains the records generated in the course of
receiving and attempting to resolve disputes brought to the RESOLVE
program, including, as appropriate, intake interview notes, mediation
scheduling notices, the mediator's outcome form, and settlement
agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 571-574; 44 U.S.C. 3101; 29 CFR part 1614.

PURPOSE(S):
These records are maintained for the purpose of administering
EEOC's RESOLVE Program, which provides a forum for the informal
resolution of a variety of workplace disputes as an alternative to the
formal procedures that employees traditionally use to resolve disputes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, when
the EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To provide information to a congressional office from the record
of the individual in response to an inquiry from that congressional
office made at the request of that individual.
c. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are indexed by the names of the employee.

SAFEGUARDS:
The records are maintained in locked metal filing cabinets to which
only authorized personnel have access. Access to and use of electronic
records is limited, through use of logins and passwords, to those whose
official duties require access.

RETENTION AND DISPOSAL:
These records are maintained for one year after the complaint or
dispute matter brought to RESOLVE is closed and then transferred to the
Federal Records Center where they are destroyed after three years.

SYSTEM MANAGER AND ADDRESS:
Chief Mediation Officer, Equal Employment Opportunity Commission,
131 M Street NE., Washington, DC 20507.

NOTIFICATION PROCEDURE:
Inquiries concerning this system of records should be addressed to
the

[[Page 81134]]

system manager. All inquiries should furnish the full name of the
individual and the mailing address to which the reply should be mailed.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORDS PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from the current
or former employee, the Office of Equal Opportunity, the Office of the
Chief Human Capital Officer, management officials, union officials, and
the mediator.
EEOC-21

SYSTEM NAME:
Emergency Management Records.

SYSTEM LOCATION:
Headquarters, District, Field, Area, and Local Offices may maintain
emergency contact files. The Office of the Chief Financial Officer
maintains emergency management and continuity of operations (COOP)
files. The Office of the Chief Human Capital Officer maintains the
orders of succession, which are part of the COOP files.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
EEOC employees, contractors, and other governmental and non-
governmental persons essential to carrying out emergency activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
The records, composed of emergency notification rosters and files,
emergency contact information, and COOP files, may contain the
following personal information: Name; office, cellular and home
telephone numbers; home address; email address; primary contact name,
relationship, address, cellular, work and home telephone numbers;
alternate contact's name, relationship, address, cellular, work and
home telephone numbers. Each office may collect a different set of
information. System records may include special needs information such
as medical, mobility, and transportation requirements for individuals.
Additional information may include official titles and emergency
assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 44 U.S.C. 3101; Executive Order 12565, Assignment of
Emergency Preparedness Responsibilities, (Nov. 18, 1989); Presidential
Decision Directive 67, Ensuring Constitutional Government and
Continuity of Government Operations.

PURPOSE:
To maintain current information on EEOC employees and other persons
covered by this system to allow persons with emergency management
responsibilities to notify or contact them about conditions that
require their urgent assistance or attention during an emergency.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
a. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
EEOC becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of the individual.
c. To disclose information to an expert, consultant or contractor
in the performance of a federal government duty involving EEOC
emergency management.
d. To disclose information about an individual during an emergency
in order to locate or contact that individual.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in paper files and in electronic
media.

RETRIEVABILITY:
Records are retrieved by name, organization, or location.

SAFEGUARDS:
Records are maintained and stored in file cabinets in a secured
area to which only authorized personnel have access. Access to
electronic records is limited through use of logins and passwords for
those whose official duties require access.

RETENTION AND DISPOSAL:
Records are destroyed one year after termination of the employment
relationship or contract termination.

SYSTEM MANAGER(S) AND ADDRESS:
Headquarters, District, Field, Area, and Local Office Directors.
Addresses listed in Appendix A.

NOTIFICATION PROCEDURES:
Inquiries concerning this system of records should be made to the
system manager. It is necessary to provide the name of the individual
and the mailing address to which the response should be sent.

RECORD ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information in this system is obtained from the individuals
themselves, their supervisors or office.
EEOC-22

SYSTEM NAME:
EEOC Personnel Security Files.

SYSTEM LOCATION:
Office of the Chief Human Capital Officer, Operations Services
Division, Equal Employment Opportunity Commission, 131 M Street NE.,
Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
EEOC employees, applicants, former employees, interns, volunteers,
and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
Name, former names, birth date, birth place, social security
number, home address, telephone numbers, employment history,
residential history, education and degrees earned, names of associates
and references and their contact information, citizenship, names of
relatives, citizenship of relatives, names of relatives who work for
the federal government, criminal history, drug use, financial
information, fingerprints, summary report of investigation, results of
suitability decisions, requests for appeal, witness statements,
investigator's notes, tax return information, credit reports, security
violations (including circumstances of violation and agency action
taken).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3101; 5 CFR parts 731, 732, and 736; Executive Orders
10450, 10865, 12333, 12356, and 13467; Homeland Security Presidential
Directive 12 (HSPD 12), Policy for a Common Identification Standard for
Federal Employees and Contractors,

[[Page 81135]]

August 27, 2004; and Office of Personnel Management Memorandum, Final
Credentialing Standards for Issuing Personal Identity Verification
Cards under HSPD-12, July 31, 2008.

PURPOSE:
The records in this system are used to document and support
decisions regarding the suitability, eligibility, and fitness for
service of applicants for EEOC employment and contract positions,
including criminal background screening for interns, or volunteers, to
the extent their duties require access to federal facilities,
information, systems, or applications. The records may be used to
document security violations and supervisory actions taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
a. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of the individual.
b. Except as noted on Standard Forms 85, 85P, and 86, to disclose
pertinent information to the appropriate federal, state, or local
agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order, where EEOC becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation.
c. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
d. To disclose information to any source or potential source from
which information is requested in the course of an investigation
concerning the retention of an employee or other personnel action
(other than hiring), to the extent necessary to identify the
individual, inform the source of the nature and purpose of the
investigation, and to identify the type of information requested.
e. To disclose information to employees of contractors who have
been engaged by EEOC to perform an activity related to suitability,
eligibility, and fitness for service of EEOC applicants and employees.

POLICIES AND PRACTICE FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in paper files and in electronic
media.

RETRIEVABILITY:
Background investigation files are retrieved by name, social
security number, or fingerprint.

RETENTION AND DISPOSAL:
These records are destroyed upon notification of death or not later
than five years after separation or transfer of employee to another
agency or department.

SYSTEM MANAGER AND ADDRESS:
Director, Operations Services Division, Office of the Chief Human
Capital Officer, EEOC, 131 M Street NE., Washington, DC 20507.

NOTIFICATION PROCEDURE:
Inquiries concerning this system of records should be addressed to
the system manager. It is necessary to provide the following
information: (1) Name; (2) date of birth; and (3) mailing address to
which response is to be sent.

RECORDS ACCESS PROCEDURES:
Same as above.

CONTESTING RECORD PROCEDURES:
Same as above.

RECORD SOURCE CATEGORIES:
Information is obtained from a variety of sources, including the
employee, contractor or applicant via use of the SF-85, SF-85P, or SF-
86 and personal interviews; employers' and former employers' records;
FBI criminal history records and other databases; financial
institutions and credit reports; interviews of witnesses, such as
neighbors, friends, co-workers, business associates, teachers,
landlords, or family members; tax records; and other public records.
Security violation information is obtained from a variety of sources,
such as guard reports, security inspections, witnesses, supervisor's
reports, audit reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
This system of records is exempt in accordance with 5 U.S.C.
552a(k)(5) from subsection (c)(3) and (d)(1) of the Privacy Act, but
only to the extent that the information identifies witnesses promised
confidentiality as a condition of providing information during the
course of the background investigation.
EEOC/GOVT-1

SYSTEM NAME:
Equal Employment Opportunity (EEO) in the Federal Government
Complaint and Appeal Records.

SYSTEM LOCATION:
Equal employment opportunity complaint files are maintained in an
Office of Equal Employment Opportunity or other designated office of
the agency or department where the complaint was filed. EEO hearing
records are maintained in the EEOC office in the field that handles the
hearing request (See Appendix A). EEO Appeal files (including appeals
from final negotiated grievance decisions involving allegations of
discrimination) and petitions for review of decisions of the Merit
Systems Protection Board are maintained in the Office of Federal
Operations, Equal Employment Opportunity Commission, 131 M St. NE.,
Washington, DC 20507. Applicants for federal employment and current and
former federal employees who contact an EEO counselor, file complaints
of discrimination or reprisal with their agency, file requests for
hearings, or file appeals of EEO complaints, petitions for review of
decisions of the Merit Systems Protection Board, or appeals of final
decisions in negotiated grievance actions involving allegations of
discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains information or documents compiled
during the pre-complaint counseling, investigation, hearing, and appeal
of complaints filed under section 717 of Title VII, section 15 of the
Age Discrimination in Employment Act, section 501 of the Rehabilitation
Act, and the Equal Pay Act and all appeals.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
42 U.S.C. 2000e-16(b) and (c); 29 U.S.C. 204(f) and 206(d); 29
U.S.C. 633(a); 29 U.S.C. 791; Reorg. Plan No. 1 of 1978, 43 FR 19607
(May 9, 1978); Exec. Order No. 12106, 44 FR 1053 (Jan. 3, 1979).

PURPOSE:
These records are maintained for the purpose of counseling,
investigating, and adjudicating complaints of employment discrimination
brought by applicants and current and former federal employees against
federal employers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:

[[Page 81136]]

a. To disclose pertinent information to the appropriate federal,
state, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
b. To disclose information to another federal agency, to a court,
or to a party in litigation before a court or in an administrative
proceeding being conducted by a federal agency when the government is a
party to the judicial or administrative proceeding.
c. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
d. To disclose to an authorized appeal grievance examiner, formal
complaints examiner, administrative judge, equal employment opportunity
investigator, arbitrator, or other duly authorized official engaged in
investigation or settlement of a grievance, complaint, or appeal filed
by an employee.
e. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
f. To disclose information to officials of state or local bar
associations or disciplinary boards or committees when they are
investigating complaints against attorneys in connection with their
representation of a party before EEOC.
g. To disclose to a Federal agency in the executive, legislative,
or judicial branch of government, in response to its request for
information in connection with the hiring of an employee, the issuance
of a security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, or the lawful
statutory, administrative, or investigative purpose of the agency to
the extent that the information is relevant and necessary to the
requesting agency's decision.
h. To disclose information to employees of contractors engaged by
an agency to carry out the agency's responsibilities under 29 CFR part
1614.
i. To disclose information to potential witnesses as appropriate
and necessary to perform the agency's functions under 29 CFR part 1614.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained in file folders and electronically.

RETRIEVABILITY:
These records are indexed by the names of the individuals on whom
they are maintained.

SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access.

RETENTION AND DISPOSAL:
These records are maintained for one year after resolution of the
case and then transferred to the Federal Records Center where they are
destroyed after three years.

SYSTEM MANAGER(S) AND ADDRESS:
Within the agency or department where the complaint of
discrimination was filed, the system manager is the Director of the
Office of Equal Employment Opportunity or other official designated as
responsible for the administration and enforcement of equal employment
opportunity laws and regulations within the agency or department.
Where an individual has requested a hearing, the system manager of
hearing records is the Director of the Office of Field Programs, 131 M
Street NE., Washington, DC 20507.
Where an EEO complaint or final negotiated grievance decision has
been appealed to EEOC or an individual has petitioned EEOC for review
of a decision of the Merit Systems Protection Board, the system manager
of the appeal or petition file is the Director, Office of Federal
Operations, 131 M Street NE., Washington, DC

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to subsection (k)(2) of the Privacy Act, 5 U.S.C.
552a(k)(2), this system of records is exempt from subsections (c)(3),
(d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Act.

Appendix A

U.S. EEOC Albuquerque Area Office, 505 Marquette Avenue NW., Suite
900--9th Floor, Albuquerque, New Mexico 87102-2158
U.S. EEOC Atlanta District Office, Sam Nunn Atlanta Federal Center,
100 Alabama Street SW., Suite 4R30, Atlanta, Georgia 30303
U.S. EEOC Baltimore Field Office, City Crescent Building, 10 South
Howard Street, 3rd Floor, Baltimore, Maryland 21201-2526
U.S. EEOC Birmingham District Office, Ridge Park Place, 1130 22nd
Street, Suite 2000, Birmingham, Alabama 35205
U.S. EEOC Boston Area Office, John F. Kennedy Fed Bldg., 475
Government Center, Boston, Massachusetts 02203
U.S. EEOC Buffalo Local Office, 6 Fountain Plaza, Suite 350,
Buffalo, New York 14202
U.S. EEOC Charlotte District Office, 129 West Trade Street, Suite
400, Charlotte, North Carolina 28202
U.S. EEOC Chicago District Office, 500 West Madison Street, Suite
2000, Chicago, Illinois 60661
U.S. EEOC Cincinnati Area Office, John W. Peck Fed. Office Bldg.,
550 Main Street, 10th Floor, Cincinnati, Ohio 45202
U.S. EEOC Cleveland Field Office, Anthony J. Celebrezze Fed. Bldg.,
1240 E. 9th Street, Suite 3001, Cleveland, Ohio 44199
U.S. EEOC Dallas District Office, 207 South Houston Street, 3rd
Floor, Dallas, Texas 75202-4726
U.S. EEOC Denver Field Office, 303 East 17th Avenue, Suite 510,
Denver, Colorado 80203
U.S. EEOC Detroit Field Office, Patrick V. McNamara Bldg., 477
Michigan Avenue, Room 865, Detroit, Michigan 48226-9704
U.S. EEOC El Paso Area Office, 300 E. Main Dr., Suite 500, El Paso,
Texas 79901
U.S. EEOC Fresno Local Office, 2300 Tulare Street, Suite 215,
Fresno, California 93727
U.S. EEOC Greensboro Local Office, 2303 W. Meadowview Road, Suite
201, Greensboro, North Carolina 27407
U.S. EEOC Greenvile Local Office, 301 North Main Street, Suite 1402,
Greenville, South Carolina 29601
U.S. EEOC Honolulu Local Office, 300 Ala Moana Boulevard, Room 7-
127, P.O. Box 50082, Honolulu, Hawaii 96850-0051
U.S. EEOC Houston District Office, Mickey Leland Bldg., 1919 Smith
Street, 6th Floor, Houston, Texas 77002
U.S. EEOC Indianapolis District Office, 101 West Ohio Street, Suite
1900, Indianapolis, Indiana 46204-4203
U.S. EEOC Jackson Area Office, Dr. A. H. McCoy Fed. Bldg., 100 West
Capitol Street, Suite 338, Jackson, Mississippi 39269
U.S. EEOC Kansas City Area Office, Gateway Tower II, 400 State
Avenue, Suite 905, Kansas City, Kansas 66101
U.S. EEOC Little Rock Area Office, 820 Louiaina Street, Suite 200,
Little Rock, Arkansas 72201
U.S. EEOC Los Angeles District Office, Roybal Fed. Bldg., 255 East
Temple Street, 4th Floor, Los Angeles, California 90012
U.S. EEOC Las Vegas Local Office, 333 Las Vegas Boulevard South,
Suite 8112, Las Vegas, Nevada 89101
U.S. EEOC Louisville Area Office, 600 Dr. Martin Luther King Jr.,
Place, Suite 268, Louisville, Kentucky 40202
U.S. EEOC Memphis District Office, 1407 Union Avenue, 9th Floor,
Memphis, Tennessee 38104
U.S. EEOC Miami District Office, 100 SE 2nd Street, Suite 1500,
Miami, Florida 33131
U.S. EEOC Milwaukee District Office, Reuss Fed. Plaza, 310 West
Wisconsin Avenue, Suite 500, Milwaukee, Wisconsin 53203-2292

[[Page 81137]]

U.S. EEOC Minneapolis Area Office, Towle Bldg., 330 South Second
Avenue, Suite 720, Minneapolis, Minnesota 55401-2224
U.S. EEOC Mobile Local Office, 63 South Royal Street, Suite 504,
Mobile, Alabama 36602
U.S. EEOC Nashville Area Office, 220 Athens Way, Suite 350,
Nashville, Tennessee 37228-9940
U.S. EEOC Newark Area Office, Two Gateway Center, Suite 1703, 283-
299 Market Street, Newark, New Jersey 07102
EEOC New Orleans District Office, Hale Boggs Fed. Bldg., 500 Poydras
Street, Suite 809, New Orleans, Louisiana 70130
U.S. EEOC New York District Office, 33 Whitehall Street, 5th Floor,
New York, New York 10004
U.S. EEOC Norfolk Local Office, Federal Building, Suite 739, 200
Granby Street, Norfolk, Virginia 23510
U.S. EEOC Oakland Local Office, 1301 Clay Street, Suite 1170-N,
Oakland, California 94612-5217
U.S. EEOC Oklahoma City Area Office, 215 Dean A McGee Avenue,
Oklahoma City, Oklahoma 73102
U.S. EEOC Philadelphia District Office, 801 Market Street, Suite
1300, Philadelphia, Pennsylvania 19107
U.S. EEOC Phoenix District Office, 3300 North Central Avenue, Suite
690, Phoenix, Arizona 85012-2504
U.S. EEOC Pittsburgh Area Office, William S. Moorhead Fed. Bldg.,
1001 Liberty Avenue, Suite 1112, Pittsburgh, Pennsylvania 15222-4187
U.S. EEOC Raleigh Area Office, 434 Fayetteville Street, Suite 700,
Raleigh, North Carolina 27601-1701
U.S. EEOC Richmond Local Office, 400 N. Eight Street, Suite 350,
Richmond, Virginia 23219
EEOC San Antonio Field Office, Legacy Oaks, Bldg. A, 5410
Fredericksburg Road, Suite 200, San Antonio, Texas 78229-3555
U.S. EEOC San Diego Local Office, 555 West Beech Street, Suite 504,
San Diego, California 92101
U.S. EEOC San Francisco District Office, 450 Golden Gate Avenue, 5
West, P.O. Box 36025, San Francisco, California 94102
U.S. EEOC San Jose Local Office, 96 North 3rd Street, Suite 250, San
Jose, California 95112
U.S. EEOC San Juan Local Office, 525 F.D. Roosevelt Avenue, Plaza
Las Americas, Suite 1202, San Juan, Puerto Rico 00918-8001
U.S. EEOC Savannah Local Office, 7391 Hodgson Memorial Drive, Suite
200, Savannah, Georgia 31406-2579
U.S. EEOC Seattle Field Office, Federal Office Building, 909 First
Avenue, Suite 400, Seattle, Washington 98104-1061
U.S. EEOC St. Louis District Office, Robert A. Young Building, 1222
Spruce Street, Room 8.100, St. Louis, Missouri 63103
U.S. EEOC Tampa Field Office, 501 East Polk Street, Suite 1000,
Tampa, Florida 33602
U.S. EEOC Washington Field Office, 131 M Street NE., Fourth Floor,
Suite 4NWO2F, Washington, DC 20507-0100

[FR Doc. 2016-27702 Filed 11-16-16; 8:45 am]
BILLING CODE 6570-01-P

81116 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

ENVIRONMENTAL PROTECTION and Media Programs Division, Office of significant digits. The increase is not
AGENCY Compliance, Mail Code 2227A, due to any program change.
Environmental Protection Agency, 1200 Courtney Kerwin,
[EPA–HQ–OECA–2013–0345; FRL–9953–
00–OEI] Pennsylvania Ave. NW., Washington,
Director, Regulatory Support Division.
DC 20460; telephone number: (202)
[FR Doc. 2016–27579 Filed 11–16–16; 8:45 am]
Information Collection Request 564–2970; fax number: (202) 564–0050;
BILLING CODE 6560–50–P
Submitted to OMB for Review and email address: yellin.patrick@epa.gov.
Approval; Comment Request; NESHAP
SUPPLEMENTARY INFORMATION:
for Metal Can Manufacturing Surface
Coating (Renewal) Supporting documents which explain in EQUAL EMPLOYMENT OPPORTUNITY
detail the information that the EPA will COMMISSION
AGENCY: Environmental Protection be collecting are available in the public
Agency (EPA). docket for this ICR. The docket can be Privacy Act of 1974; Publication of
ACTION: Notice. viewed online at www.regulations.gov Notices of Systems of Records and
or in person at the EPA Docket Center, Proposed New Systems of Records
SUMMARY: The Environmental Protection WJC West, Room 3334, 1301
Agency has submitted an information AGENCY: Equal Employment
Constitution Ave. NW., Washington, Opportunity Commission.
collection request (ICR), ‘‘NESHAP for
DC. The telephone number for the ACTION: Notice; publication of notices of
Metal Can Manufacturing Surface
Coating (40 CFR part 63, subpart KKKK) Docket Center is 202–566–1744. For systems of records, and proposed new
(Renewal)’’ (EPA ICR No. 2079.06, OMB additional information about EPA’s systems of records.
Control No. 2060–0541), to the Office of public docket, visit: http://
www.epa.gov/dockets. SUMMARY: This notice proposes one new
Management and Budget (OMB) for system of records, changes to a number
review and approval in accordance with Abstract: The affected entities are of existing systems of records, and
the Paperwork Reduction Act (44 U.S.C. subject to the General Provisions of the removes obsolete systems of records.
3501 et seq.). This is a proposed NESHAP for Metal Can Manufacturing This notice republishes all of EEOC’s
extension of the ICR, which is currently Surface Coating (40 CFR part 63, subpart notices for its systems of records subject
approved through November 30, 2016. A), and any changes, or additions, to the to the Privacy Act in one issue of the
Public comments were previously Provisions are specified at 40 CFR part Federal Register so that an accurate and
requested via the Federal Register (81 63, subpart KKKK. Owners or operators complete text of the notices is available
FR 26546) on May 3, 2016 during a 60- of the affected facilities must submit a for use by individuals and by agency
day comment period. This notice allows one-time-only report of any physical or Privacy Act officers.
for an additional 30 days for public operational changes, initial performance DATES: The changes to the existing
comments. A fuller description of the tests, and periodic reports and results. systems of records are effective on
ICR is given below, including its Owners or operators are also required to November 17, 2016. The proposed new
estimated burden and cost to the public. maintain records of the occurrence and system of records will become effective,
An Agency may neither conduct nor duration of any startup, shutdown, or without further notice, on January 17,
sponsor, and a person is not required to 2017 unless comments dictate
malfunction in the operation of an
respond to, a collection of information otherwise.
affected facility, or any period during
unless it displays a currently valid OMB
which the monitoring system is ADDRESSES: Comments on this notice
control number.
inoperative. Reports are required may be submitted to the EEOC in three
DATES: Additional comments may be
semiannually at a minimum. ways; please use only one.
submitted on or before December 19,
Form Numbers: None. • Comments and attachments may be
2016.
submitted online at http://
ADDRESSES: Submit your comments, Respondents/affected entities: Metal www.regulations.gov, which is the
referencing Docket ID Number EPA– can manufacturing facilities that use Federal eRulemaking Portal. Follow the
HQ–OECA–2013–0345, to: (1) EPA 1,500 gallons or more of surface instructions on the Web site for
online using www.regulations.gov (our coatings. submitting comments. Comments
preferred method), or by email to Respondent’s obligation to respond: received here will be posted publicly on
docket.oeca@epa.gov, or by mail to: EPA Mandatory (40 CFR part 63, subpart the same portal without change,
Docket Center, Environmental KKKK). including any personal information you
Protection Agency, Mail Code 28221T, provide. However, the EEOC reserves
Estimated number of respondents: 5
1200 Pennsylvania Ave. NW., the right to refrain from posting
Washington, DC 20460; and (2) OMB via (total).
comments: That contain obscene,
email to oira_submission@omb.eop.gov. Frequency of response: Initially, indecent, or profane language; that
Address comments to OMB Desk Officer occasionally and semiannually. contain threats or defamatory
for EPA. Total estimated burden: 1,940 hours statements; that contain hate speech
EPA’s policy is that all comments (per year). Burden is defined at 5 CFR directed at race, color, sex, sexual
received will be included in the public 1320.3(b). orientation, national origin, ethnicity,
docket without change, including any age, religion, or disability; or that
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personal information provided, unless Total estimated cost: $206,000 (per
promote or endorse services or
the comment includes profanity, threats, year), which includes $6,000 in
products.
information claimed to be Confidential annualized capital/startup or operation • Hard copy comments may be
Business Information (CBI), or other & maintenance costs. submitted to Bernadette Wilson, Acting
information whose disclosure is Changes in the Estimates: There is a Executive Officer, Executive Secretariat,
restricted by statute. small adjustment increase of 2 Equal Employment Opportunity
FOR FURTHER INFORMATION CONTACT: respondent labor hours due to rounding Commission, 131 M Street NE.,
Patrick Yellin, Monitoring, Assistance, of all total calculated values to three Washington, DC 20507.

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81118 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

For the Commission. necessary to assist in connection with bargaining agreements, and petitions to
Jenny R. Yang, EEOC’s efforts to respond to the revoke or modify subpoenas.
Chair. suspected or confirmed breach or to c. Records gathered and generated by
prevent, minimize, or remedy such EEOC in the course of its investigation
EEOC Systems of Records harm. and, in complaints filed under section
Universal Routine Uses. b. To another Federal agency or 304 of the Government Employees
EEOC–1 Age Discrimination in Federal entity when information from Rights Act of 1991, during the hearing,
Employment Act, Equal Pay Act, and this system of records is reasonably such as letters of referral to state fair
Section 304 of the Government necessary to assist the recipient agency employment practices agencies,
Employee Rights Act Discrimination or entity in (1) responding to a correspondence with state fair
Case Files. suspected or confirmed breach or (2) employment practices agencies, witness
EEOC–2 Attorney Referral List. preventing, minimizing, or remedying statements, investigator’s notes,
EEOC–3 Title VII, Americans with the risk of harm to individuals, the investigative plan, report of initial and
Disabilities Act, and Genetic agency (including its information exit interview, investigator’s analyses of
Information Nondiscrimination Act systems, programs, and operations), or evidence and charge, subpoenas,
EEOC–4 Biographical Files. the Federal government. decisions and letters of determination,
EEOC–5 Correspondence and conciliation agreements,
Communications. EEOC–1 correspondence and any additional
EEOC–6 Freedom of Information Act evidence gathered during the course of
SYSTEM NAME:
and Privacy Act Records the investigation.
EEOC–7 Employee Pay and Leave Age Discrimination in Employment
Act, Equal Pay Act, and Section 304 of AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Records.
EEOC–8 Employee Travel and the Government Employee Rights Act 5 U.S.C. 301; 29 U.S.C. 209, 211, 623,
Reimbursement Records. Discrimination Case Files. 626; 42 U.S.C. 2000e–16c; 44 U.S.C.
EEOC–9 Claims Collection Records. 3101; 2 U.S.C. 1220.
SYSTEM LOCATION:
EEOC–10 Grievance Records. PURPOSE:
EEOC–11 Adverse Actions Against Field Office where the charge or
complaint of discrimination was filed This system is maintained for the
Nonpreference Eligibles in the Excepted
(see Appendix A). Records of purpose of enforcing the prohibitions
Service Records
complaints filed under section 321 of against employment discrimination
EEOC–12 Telephone Call Detail
the Government Employees Rights Act contained in the Age Discrimination in
Records.
EEOC–13 Employee Identification of 1991 are located in the Office of Employment Act, the Equal Pay Act and
Cards. Federal Operations 131 M Street NE., section 304 of the Government
EEOC–14 Reserved Washington, DC 20507, after a hearing Employees Rights Act of 1991.
EEOC–15 Internal Harassment has been requested. ROUTINE USES OF RECORDS MAINTAINED IN THE
Investigation Files. SYSTEM, INCLUDING CATEGORIES OF USERS AND
CATEGORIES OF INDIVIDUALS COVERED BY THE
EEOC–16 Office of Inspector General THE PURPOSES OF SUCH USES:
SYSTEM:
Investigative Files. These records and information in
EEOC–17 Defensive Litigation Files. Persons other than federal employees these records may be used:
EEOC–18 Reasonable and applicants who file charges or a. To disclose pertinent information to
Accommodation Records. complaints with EEOC alleging that an a federal, state, or local agency or third
EEOC–19 Revolving Fund employer, employment agency or labor party as may be appropriate or
Registrations. organization has violated the Age necessary to perform the Commission’s
EEOC–20 RESOLVE Program Discrimination in Employment Act of functions under the Age Discrimination
Records. 1967 or the Equal Pay Act of 1963, or in Employment Act, Equal Pay Act, or
EEOC–21 Emergency Management who file complaints under section 304 section 304 of the Government
Records. of the Government Employees Rights Employee Rights Act of 1991.
EEOC–22 EEOC Personnel Security Act of 1991. b. To disclose information contained
Records. in these records to state and local
CATEGORIES OF RECORDS IN THE SYSTEM:
EEOC/GOVT–1 Equal Employment agencies administering state or local fair
Opportunity in the Federal Government This system contains the records employment practices laws.
Complaint and Appeal Records. compiled during the investigation of age c. To disclose non-confidential and
Universal Routine Uses: The and equal pay discrimination cases and non-privileged information from closed
following routine uses of the records during the investigation and hearing of ADEA/EPA case files (a file is closed
apply to and are incorporated by complaints filed under section 304 of when the Commission has terminated
reference into each system of records the Government Employees Rights Act its investigation and has decided not to
published below: of 1991. These records include: sue) to the employer where a lawsuit
a. To appropriate agencies, entities, a. Documents submitted by charging has been filed against the employer
and persons when: (1) EEOC suspects or party or complainant such as charge of involving that information, to other
has confirmed that there has been a discrimination, personal interview employees of the same employer who
breach of the system of records; (2) statement, and correspondence. have been notified by the Commission
asabaliauskas on DSK3SPTVN1PROD with NOTICES

EEOC has determined that as a result of b. Documents submitted by employer of their right under 29 U.S.C. 216 to file
the suspected or confirmed breach there such as statement of position, a lawsuit on their own behalf, and their
is a risk of harm to individuals, the correspondence, statements of representatives.
agency (including its information witnesses, documentary evidence such d. To provide information to a
systems, programs, and operations), or as personnel files, records of earnings, congressional office from the record of
the Federal government; and (3) the employee benefit plans, seniority list, an individual in response to an inquiry
disclosure made to such agencies, job titles and descriptions, applicant from the congressional office made at
entities, and persons is reasonably data, organizational charts, collective the request of a party to the charge.

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Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices 81119

e. To disclose pertinent information to RETENTION AND DISPOSAL: SYSTEM LOCATION:
the appropriate federal, state, or local All private sector charge files not All District Offices (see Appendix A).
agency responsible for investigating, designated for permanent retention will
prosecuting, enforcing, or implementing be retained for three years following the
CATEGORIES OF INDIVIDUALS COVERED BY THE
a statute, rule, regulation, or order, SYSTEM:
fiscal year in which they were closed.
where the EEOC becomes aware of an (For example, if a charge was closed on Attorneys who represent plaintiffs in
indication of a violation or potential March 31, 2014, in FY 2014, the three- employment discrimination litigation.
violation of civil or criminal law or year retention period would begin on CATEGORIES OF RECORDS IN THE SYSTEM:
regulation. October 1, 2014, which is the first day
f. To disclose information to another of FY 2015.) These non-permanent files This system contains attorneys’
federal agency, to a court, or to a party will be retained for one year in the names, business addresses and
in litigation before a court or in an EEOC field office where the charge of telephone numbers, the nature and
administrative proceeding being discrimination was filed. Afterwards, amount of their civil rights litigation
conducted by a federal agency when the the non-permanent files will be experience; their state and federal bar
government is a party to the judicial or transferred to the Federal Records admissions; whether the attorneys have
administrative proceeding. the capacity and desire to handle class
Center (FRC). The FRC will destroy the
g. To disclose information to officials actions; whether the attorneys charge
files after the three-year retention period
of state or local bar associations or consultation fees (and how much);
disciplinary boards or committees when is met. Permanent files will be retained
in the field office for three years and whether the attorneys will waive the
they are investigating complaints consultation fee; the types of fee
against attorneys in connection with then transferred to FRC. FRC will
transfer the files to the National arrangements the attorneys will accept;
their representation of a party before and whether the attorney speaks a
EEOC. Archives and Records Administration
(NARA) for permanent retention when foreign language fluently.
h. To disclose to a Federal agency in
the executive, legislative, or judicial eligible. AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
branch of government, in response to its Closed non-permanent private sector 42 U.S.C. 2000e–4(g); 44 U.S.C. 3101.
request for information in connection charge files that are the subject of
with the hiring of an employee, the Freedom of Information Act (FOIA) PURPOSE:
issuance of a security clearance, the requests are retained for six years after This system is maintained for the
conducting of a security or suitability the FOIA response is provided. The files purpose of providing charging parties,
investigation of an individual, the will be transferred to FRC one year after upon their request, with information
classifying of jobs, or the lawful completion of all actions taken under about local attorneys who represent
statutory, administrative, or FOIA/Privacy Act. Alternatively, the plaintiffs in employment discrimination
investigative purpose of the agency to files may be included as part of the litigation.
the extent that the information is permanent files retained by the EEOC
relevant and necessary to the requesting field office. ROUTINE USES OF RECORDS MAINTAINED IN THE
agency’s decision. SYSTEM, INCLUDING CATEGORIES OF USERS AND
Closed private sector charge files that
THE PURPOSES OF SUCH USES:
i. To disclose information to other are the subject of a Section 83 request
federal agencies in accordance with are retained for six years after the These records and information in
Memoranda of Understanding or similar Section 83 response is provided. The these records may be used:
agreements between EEOC and other files will be transferred to FRC one year a. To refer charging parties to
agencies that provide for coordination, after completion of all actions taken attorneys who handle litigation of
cooperation, and confidentiality of under FOIA. Alternatively, the files may employment discrimination lawsuits.
documents in EEOC’s employment be included as part of the permanent b. To provide information to a
discrimination enforcement efforts. files retained by the EEOC field office. congressional office from the record of
an individual in response to an inquiry
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
SYSTEM MANAGER(S) AND ADDRESS: from the congressional office made at
DISPOSING OF RECORDS IN THE SYSTEM: Director of the office in the field the request of the individual.
STORAGE: where the charge was filed (see POLICIES AND PRACTICES FOR STORING,
These records are maintained in file Appendix A). Director of the Office of RETRIEVING, ACCESSING, RETAINING, AND
folders and electronically. Field Programs, 131 M Street NE., DISPOSING OF RECORDS IN THE SYSTEM:
Washington, DC 20507. Director of the
STORAGE:
RETRIEVABILITY: Office of Federal Operations, 131 M
These records are retrievable by Street NE., Washington, DC 20507 (only Stored on prepared forms, on index
charging party name, employer name, for complaints filed under section 321 cards and electronically.
and charge number. of the Government Employees Right Act
RETRIEVABILITY:
of 1991).
SAFEGUARDS: Indexed alphabetically by names of
Paper records are maintained in a SYSTEM EXEMPTED FROM CERTAIN PROVISIONS the attorneys.
secured area to which only authorized OF THE ACT:
personnel have access. Access to and SAFEGUARDS:
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This system is exempt under 5 U.S.C.
use of these records is limited to those 552a(k)(2) from subsections (c)(3), (d), Access to this system of records is
persons whose official duties require (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) restricted to EEOC personnel who have
such access. The premises are locked of the Act. a legitimate use for the information.
when authorized personnel are not on This system is stored in filing cabinets.
duty. Access to electronic records is EEOC–2 Access to electronic records is limited,
limited, through use of usernames and through use of access codes and entry
passwords, to those whose official SYSTEM NAME: logs, to those whose official duties
duties require access. Attorney Referral List. require access.

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81120 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

RETENTION AND DISPOSAL: as personnel files, records of earnings, that the aggrieved person has given
Files are reviewed and updated EEO data, employee benefit plans, written authorization to the person who
annually. seniority lists, job titles and filed on his or her behalf to act as the
descriptions, applicant data, aggrieved person’s agent for this
SYSTEM MANAGERS AND ADDRESS:
organizational charts, collective purpose, and their attorneys;
Regional Attorney at each District bargaining agreements, and petition to 3. Employers and their attorneys,
Office (see Appendix A). revoke or modify subpoenas. provided that the charging party or
c. Records gathered and generated by aggrieved person has filed suit under
NOTIFICATION PROCEDURE:
EEOC in the course of its investigation Title VII, the Americans with
Inquiries concerning this system of such as letters to state or local fair Disabilities Act, Title II of the Genetic
records should be addressed to the employment practice agencies, Information Nondiscrimination Act of
appropriate system manager. It is correspondence with state fair 2008, or any combination of the three.
necessary to furnish the following employment practice agencies, witness d. To provide information to a
information: (1) Full name of the statements, investigator’s notes, congressional office from the record of
individual whose records are requested; investigative plan, investigator’s an individual in response to an inquiry
(2) mailing address to which the reply analysis of the evidence and charge, from the congressional office made at
should be sent. report of initial and exit interviews, the request of a party to the charge.
RECORD ACCESS PROCEDURES: copy of deferral to state, subpoenas, e. To disclose pertinent information to
decisions and letters of determination, the appropriate federal, state, or local
Same as above.
analysis of deferral agency action, agencies responsible for investigating,
CONTESTING RECORD PROCEDURES: conciliation agreements, prosecuting, enforcing, or implementing
Same as above. correspondence, and any additional a statute, rule, regulation, or order,
evidence gathered during the course of where EEOC becomes aware of an
RECORD SOURCE CATEGORIES: the investigation. indication of a violation or potential
The individual on whom the record is violation of civil or criminal law or
maintained. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: regulation.
5 U.S.C. 301; 42 U.S.C. 2000e–5, –8 f. To disclose information to another
EEOC–3 and –9; 42 U.S.C. 12117; 44 U.S.C. 3101, federal agency, to a court, or to a party
SYSTEM NAME:
42 U.S.C. 2000ff–10. in litigation before a court or in an
Title VII, Americans with Disabilities PURPOSE:
administrative proceeding being
Act, and Genetic Information conducted by a federal agency when the
This system is maintained for the
Nondiscrimination Act Discrimination government is a party to the judicial or
purpose of enforcing the prohibitions
Case Files. administrative proceeding.
against employment discrimination g. To disclose information to officials
contained in Title VII of the Civil Rights of disciplinary boards or committees
SYSTEM LOCATION:
Act of 1964, the Americans with under the control of a state or local
Field Office where the charge of Disabilities Act of 1990, and Title II of
discrimination was filed (see Appendix government when they are investigating
the Genetic Information complaints against attorneys in
A). Nondiscrimination Act of 2008 connection with their representation of
CATEGORIES OF INDIVIDUALS COVERED BY THE ROUTINE USES OF RECORDS MAINTAINED IN THE a party before EEOC.
SYSTEM: SYSTEM, INCLUDING CATEGORIES OF USERS AND h. To disclose to a Federal agency in
Persons, other than federal employees THE PURPOSES OF SUCH USES: the executive, legislative, or judicial
and applicants, who file charges These records and information in branch of government, in response to its
alleging that an employer, employment these records may be used: request for information in connection
agency, labor organization or joint labor- a. To disclose pertinent information to with the hiring of an employee, the
management apprenticeship committee a federal, state, or local agency or third issuance of a security clearance, the
has violated Title VII of the Civil Rights party as may be appropriate or conducting of a security or suitability
Act of 1964, the Americans with necessary to perform the Commission’s investigation of an individual, the
Disabilities Act of 1990, Title II of the functions under Title VII of the Civil classifying of jobs, or the lawful
Genetic Information Nondiscrimination Rights Act of 1964, the Americans with statutory, administrative, or
Act of 2008 (GINA), or any combination Disabilities Act of 1990, or Title II of the investigative purpose of the agency to
of the three. Genetic Information Nondiscrimination the extent that the information is
Act of 2008. relevant and necessary to the requesting
CATEGORIES OF RECORDS IN THE SYSTEM:
b. To disclose information contained agency’s decision.
This system contains records in these records to state and local i. To disclose information to other
compiled during the investigation of agencies administering state or local fair federal agencies in accordance with
race, color, religion, sex, national origin, employment practices laws. Memoranda of Understanding or similar
disability, and genetic information c. To disclose non-confidential or agreements between EEOC and other
discrimination cases. These records non-privileged information contained in agencies that provide for coordination,
include: these records to the following persons cooperation, and confidentiality of
a. Documents submitted by charging
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after a notice of right to sue has been documents in EEOC’s employment
party, such as a charge of issued: discrimination enforcement efforts.
discrimination, a personal interview 1. Aggrieved persons and their
statement, medical records, and attorneys in case files involving POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
correspondence. Commissioner Charges provided that
DISPOSING OF RECORDS IN THE SYSTEM
b. Documents submitted by employer such persons have been notified of their
such as position statement, status as aggrieved persons; STORAGE:
correspondence, statements of 2. Persons or organizations filing on These records are maintained in file
witnesses, documentary evidence such behalf of an aggrieved person provided folders and electronically.

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Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices 81121

RETRIEVABILITY: Field Programs, 131 M Street NE., SYSTEM MANAGER AND ADDRESS:
These records are retrievable by Washington, DC 20507. Director, Office of Communications
charging party name, employer name, and Legislative Affairs, Equal
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
and charge number. Employment Opportunity Commission,
OF THE ACT:
131 M Street NE., Washington, DC
SAFEGUARDS: This system is exempt under 5 U.S.C. 20507.
Paper records are maintained in a 552a(k)(2) from subsections (c)(3), (d),
(e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) NOTIFICATION PROCEDURES:
secured area to which only authorized
personnel have access. Access to and of the Act. Inquiries concerning this system of
use of these records is limited to those records should be addressed to the
EEOC–4
persons whose official duties require system manager. All inquiries should
such access. The premises are locked SYSTEM NAME: furnish the full name of the individual
when authorized personnel are not on Biographical Files. and the mailing address to which the
duty. Access to electronic records is reply should be mailed.
SYSTEM LOCATION:
limited, through use of usernames and RECORD ACCESS PROCEDURES:
passwords, to those whose official Office of Communications and
Same as above.
duties require access. Legislative Affairs, Equal Employment
Opportunity Commission, 131 M Street CONTESTING RECORDS PROCEDURES:
RETENTION AND DISPOSAL: NE., Washington, DC 20507. Same as above.
All private sector charge files not
CATEGORIES OF INDIVIDUALS COVERED BY THE RECORD SOURCE CATEGORIES:
designated for permanent retention will SYSTEM:
be retained for three years following the The individual to whom the record
fiscal year in which they were closed. Current and former Commissioners, pertains.
(For example, if a charge was closed on General Counsels and Commission
officials. EEOC–5
March 31, 2014, in FY 2014, the three-
year retention period would begin on CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM NAME:
October 1, 2014, which is the first day Includes for each the name, date and Correspondence and
of FY 2015.) These non-permanent files place of birth, education, employment Communications.
will be retained for one year in the history, and other biographical
EEOC field office where the charge of SYSTEM LOCATION:
information.
discrimination was filed. Afterwards, All locations listed in appendix A and
the non-permanent files will be AUTHORITY FOR MAINTENANCE OF THE SYSTEM: all headquarters offices, 131 M Street
transferred to the Federal Records 44 U.S.C. 3101, 42 U.S.C. 2000e–4. NE., Washington, DC 20507.
Center (FRC). The FRC will destroy the CATEGORIES OF INDIVIDUALS COVERED BY THE
files after the three-year retention period PURPOSE:
SYSTEM:
is met. Permanent files will be retained This system is maintained for the
Charging parties, members of the
in the field office for three years and purpose of providing information about
general public, members of Congress
then transferred to FRC. FRC will EEOC officials to members of the
and current and former federal
transfer the files to the National Congress and the public.
employees who seek information or
Archives and Records Administration
ROUTINE USES OF RECORDS MAINTAINED IN THE assistance from EEOC.
(NARA) for permanent retention when
SYSTEM, INCLUDING CATEGORIES OF USERS AND
eligible. CATEGORIES OF RECORDS IN THE SYSTEM:
THE PURPOSES OF SUCH USES:
Closed non-permanent private sector a. Inquiries from members of
charge files that are the subject of These records and information in
these records may be used Congress, the White House and
Freedom of Information Act (FOIA) members of the general public,
requests are retained for six years after a. To answer public and congressional
inquiries regarding EEOC including current and former federal
the FOIA response is provided. The files employees.
will be transferred to FRC one year after Commissioners, General Counsels and
b. EEOC responses to the above
completion of all actions taken under Commission officials.
inquiries.
FOIA/Privacy Act. Alternatively, the POLICIES AND PRACTICES FOR STORING, c. Computer tracking system
files may be included as part of the RETRIEVING, ACCESSING, RETAINING, AND indicating the dates inquiries are
permanent files retained by the EEOC DISPOSING OF RECORDS IN THE SYSTEM: received, to whom and when they are
field office. STORAGE:
assigned for response and the dates they
Closed private sector charge files that are answered.
Stored electronically.
are the subject of a Section 83 request
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
are retained for six years after the RETRIEVABILITY:
Section 83 response is provided. The 44 U.S.C. 3101; 42 U.S.C. 2000e–4.
Indexed by last name of the
files will be transferred to FRC one year Commissioner, General Counsel or PURPOSE:
after completion of all actions taken Commission official. This system is maintained for the
under FOIA/Privacy Act. Alternatively,
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purpose of responding to inquiries from
the files may be included as part of the SAFEGUARDS:
members of Congress and the public
permanent files retained by the EEOC Files are kept in the Office of seeking information or assistance.
field office. Communications and Legislative
Affairs, which is locked evenings, ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM MANAGER(S) AND ADDRESS: SYSTEM INCLUDING CATEGORIES OF USERS AND
weekends, and holidays.
Director of the office in the field THE PURPOSES OF SUCH USES:
where the charge was filed (see RETENTION AND DISPOSAL: These records and information in
Appendix A). Director of the Office of Maintained permanently. these records may be used:

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81122 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

a. To provide information to a EEOC–6 by an individual who has requested
congressional office from the record of access to or amendment of information.
SYSTEM NAME:
an individual in response to an inquiry b. To provide information to a federal
from the congressional office at the Freedom of Information Act and
Privacy Act Records. agency or entity that furnished the
request of the individual. record or information for the purpose of
b. To disclose information to another SYSTEM LOCATION: permitting that agency or entity to make
federal agency, to a court, or to a party
Field Office where Freedom of a decision as to access to, or correction
in litigation before a court or in an
administrative proceeding being Information Act or Privacy Act request of, the record or information.
conducted by a federal agency when the was submitted (see Appendix A); Office c. To provide information to a
government is a party to the judicial or of Legal Counsel, Equal Employment submitter or subject of a record or
administrative proceeding. Opportunity Commission, 131 M Street information in order to obtain assistance
NE., Washington, DC 20507. to EEOC in making a determination as
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND CATEGORIES OF INDIVIDUALS COVERED BY THE to access or amendment.
DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM: d. To provide information to the
STORAGE:
Persons who submit Freedom of National Archives and Records
Information Act (FOIA) and Privacy Act Administration, Office of Government
These records are maintained in file requests and administrative appeals to
cabinets and electronically. Information Services (OGIS), to the
the Equal Employment Opportunity extent necessary to fulfill its
RETRIEVABILITY: Commission (EEOC); and persons whose responsibilities under 5 U.S.C. 552(h) to
Computer entries are retrievable by requests and/or records have been review federal agency policies,
name of author of a letter, by subject, by submitted to EEOC by other agencies. procedures, and compliance with the
key word, by reference number, by CATEGORIES OF RECORDS IN THE SYSTEM: FOIA, and to facilitate OGIS’s offering of
name of person to whom assigned, and mediation services to resolve disputes
by dates assigned, due, and answered. This system consists of records
created or compiled in response to FOIA between persons making FOIA requests
SAFEGUARDS: or Privacy Act requests and and federal agencies.
These records are kept in a secured administrative appeals, including the e. To provide information to
area to which only authorized personnel original requests and administrative contractors, experts, consultants,
have access. Access to and use of these appeals, responses to such requests and students, and others performing or
records is limited to those persons administrative appeals, all related working on a contract, service, or other
whose official duties require such memoranda, correspondence, notes and assignment for the federal government,
access. The premises are locked when other related or supporting when necessary to accomplish an
authorized personnel are not on duty. documentation, and, in some instances, agency function related to this system of
Access to electronic records is limited, copies of requested records and records records.
through use of usernames and under administrative appeal. f. To provide information to a
passwords, to those whose official congressional office from the record of
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
duties require access. the individual in response to an inquiry
5 U.S.C. 301; 44 U.S.C. 3101; 5 U.S.C
RETENTION AND DISPOSAL: 552; and 5 U.S.C. 552a. from that congressional office made at
Records are maintained for three years the request of that individual.
PURPOSE(S):
from the date of the last communication g. To disclose information to another
and then destroyed. Tracking system This system is maintained for the federal agency, to a court, or to a party
information is maintained in the purpose of processing requests and in litigation before a court or in an
computer for four years. administrative appeals under the FOIA, administrative proceeding being
and access and amendment requests and conducted by a federal agency when the
SYSTEM MANAGER AND ADDRESS: administrative appeals under the government is a party to the judicial or
Director of each Commission office in Privacy Act; for the purpose of administrative proceeding.
the field and Headquarters office. (See participating in litigation regarding
Appendix A.) agency action on such requests and h. To disclose pertinent information
appeals; and for the purpose of assisting to the appropriate federal, state, or local
NOTIFICATION PROCEDURE: agency responsible for investigating,
EEOC in carrying out any other
Inquiries concerning this system of responsibilities under the FOIA and the prosecuting, enforcing, or implementing
records should be addressed to the Privacy Act. a statute, rule, regulation, or order,
system manager. All inquiries should when the EEOC becomes aware of an
furnish the full name of the individual ROUTINE USES OF RECORDS MAINTAINED IN THE indication of a violation or potential
and the mailing address to which the SYSTEM, INCLUDING CATEGORIES OF USERS AND violation of civil or criminal law or
reply should be mailed. THE PURPOSES OF SUCH USES:
regulation.
These records and information in
RECORD ACCESS PROCEDURES: i. To disclose in response to a request
these records may be used:
Same as above. for discovery or for appearance of a
a. To provide information to a federal,
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witness, information that is relevant to
CONTESTING RECORDS PROCEDURES: state, local, or foreign agency or entity
the subject matter involved in the
Same as above. for the purpose of consulting with that
pending judicial or administrative
agency or entity to enable the EEOC to
RECORD SOURCE CATEGORIES: make a determination as to the propriety proceeding.
Members of Congress, their staffs, the of access to, or correction of,
DISCLOSURE TO CONSUMER REPORTING
White House, charging parties, members information, or for the purpose of
AGENCIES:
of the general public, current and former verifying the identity of an individual or
federal employees. the accuracy of information submitted None.

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through use of user names and include such records as documents e. To disclose a debtor’s name and
passwords, to those whose official evidencing indebtedness, written identification number to the Secretary of
duties require access. demands for payment, required notices, the Treasury or his or her designee for
financial statements, medical disability the purpose of obtaining the debtor’s
RETENTION AND DISPOSAL:
statements, agency investigative reports, mailing address from the IRS.
These records are destroyed in credit reports, written agreements for f. To provide information to a
accordance with GSA General Records payment, intra-agency and inter-agency congressional office from the record of
Schedule 2. memoranda of consultation and opinion an individual in response to an inquiry
SYSTEM MANAGER AND ADDRESS:
on the collection action, documentation from the congressional office made at
resulting from a hearing, requests for the request of the individual.
Director, Finance and Systems g. To disclose pertinent information to
waiver, requests for reconsideration,
Services Division, Office of the Chief the appropriate federal, state, or local
written determinations and decisions,
Financial Officer, EEOC, 131 M Street agency responsible for investigating,
certifications of indebtedness by this or
NE., Washington, DC 20507. prosecuting, enforcing, or implementing
another agency, counterclaims,
NOTIFICATION PROCEDURE: judgments, and documents evidencing a statute, rule, regulation, or order,
Employees of the Commission payment or compromise of the debt. where EEOC becomes aware of an
wishing to know whether information indication of a violation or potential
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
about them is maintained in this system violation of civil or criminal law or
5 U.S.C. 301, 5514, 5522, 5584, 5705, regulation.
of records should address inquiries to
5724(f); 15 U.S.C. 1692; 26 U.S.C. 6331; h. To disclose to an agency in the
the Director of the Office where
31 U.S.C. 3701, 3702, 3711, 3716, 3717, executive, legislative, or judicial branch
employed (see Appendix A). The
3718, 3719; 44 U.S.C. 3101; 4 CFR parts or the District of Columbia’s government
individual should provide his or her full
91–93, 101–105. in response to its request, or at the
name, date of birth, and mailing
address. initiation of the agency maintaining the
PURPOSE:
records, information in connection with
RECORD ACCESS PROCEDURES: This system is maintained for the the hiring of an employee, the issuance
Same as above. purpose of collecting debts owed the of a security clearance, the conducting
United States by individuals as a result of a security or suitability investigation
CONTESTING RECORD PROCEDURES: of their interaction with the of an individual, the classifying of jobs,
Same as above. Commission or another federal agency. the letting of a contract, the issuance of
The debts are collected in accordance a license, grant, or other benefit by the
RECORD SOURCE CATEGORIES: with the Commission’s regulatory debt requesting agency, or the lawful
Bills, receipts, and claims presented collection procedures, which include statutory, administrative, or
by employees and original data salary offset, administrative offset, investigative purpose of the agency to
generated by the Commission. Federal income tax refund offset, and the extent that the information is
wage garnishment. relevant and necessary to the requesting
EEOC–9
ROUTINE USES OF RECORDS MAINTAINED IN THE agency’s decision.
SYSTEM NAME: SYSTEM, INCLUDING CATEGORIES OF USERS AND i. To disclose to officers and
Claims Collection Records. THE PURPOSES OF SUCH USES: employees of the Department of the
These records and information in Interior Business Center, in connection
SYSTEM LOCATION:
these records may be used: with administrative services provided to
These records are located in the a. To disclose information to this agency under agreement with DOI.
Finance and Systems Services Division, appropriate officials and employees of
Office of Chief Financial Officer, Equal POLICIES AND PRACTICES FOR STORING,
the Department of Justice for the RETRIEVING, ACCESSING, RETAINING, AND
Employment Opportunity Commission, purposes of litigation and forced DISPOSING OF RECORDS IN THE SYSTEM:
131 M Street NE., Washington, DC collection on administratively
20507. uncollected debts.
STORAGE:

b. To disclose information to These records are maintained in file
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM: appropriate officials of the Department folders and electronically.
Any individual who is indebted to the of the Treasury and the Office of RETRIEVABILITY:
United States as a result of his or her Management and Budget to provide These records are indexed by the
interaction or financial activities with reports on debt collection activities. name of the individual.
the Commission or another federal c. To disclose information to another
agency including, but not limited to, federal agency for the purpose of SAFEGUARDS:
any current or former Commission collecting a debt owed to the Records are maintained and stored in
employee. Commission by an individual through file cabinets in a secured area and
EEOC’s debt collection procedures electronically to which only authorized
CATEGORIES OF RECORDS IN THE SYSTEM: undertaken by the other agency upon personnel have access. Access to and
This system contains: proper certification or evidence of the use of these records is limited to those
Debtor Files. These files contain debt owed from the Commission.
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persons whose official duties require
information and evidence on the d. To disclose information to another such access.
identity and location of the individual federal agency for the purpose of
who is subject to a claim, the origin and collecting a debt owed to that agency by RETENTION AND DISPOSAL:
amount of the indebtedness, decisions an individual through EEOC’s debt Individual case files are usually
and determinations regarding a claim, collection procedures undertaken by the retained for two years after the claim is
actions taken to collect a claim, and the Commission upon proper certification collected. Case records on individuals
results of those actions. Depending on or evidence of the debt owed from the whose delinquent debts are reported to
the status of a claim, a case file may other agency. consumer reporting agencies are

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81126 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

retained indefinitely. Other case files interviews and hearings, examiners’ an individual in response to an inquiry
may be maintained for a period up to findings and recommendations, a copy from that congressional office made at
ten years. IRS Mailing Address Index on of the original and final decision, and the request of that individual.
any individual is not maintained related correspondence and exhibits. f. To disclose to an authorized appeal
beyond six years. This system includes files and records grievance examiner, formal complaints
of internal grievance and arbitration examiner, administrative judge, equal
SYSTEM MANAGER AND ADDRESS:
systems that EEOC has or may establish employment opportunity investigator,
Director, Finance and Systems through negotiations with recognized arbitrator, or other duly authorized
Services Division, Office of Chief labor organizations. official engaged in investigation or
Financial Officer Equal Employment settlement of a grievance, complaint, or
Opportunity Commission, 131 M Street AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
appeal filed by an employee.
NE., Washington, DC 20507. 5 U.S.C. 301; 44 U.S.C. 3101; 5 U.S.C. g. To disclose in response to a request
7121. for discovery or for appearance of a
NOTIFICATION PROCEDURES:
witness, information that is relevant to
Under the Debt Collection Act, PURPOSE:
the subject matter involved in a pending
individuals are notified if claims These records result from EEOC judicial or administrative proceeding.
collection records are maintained on employees’ grievances, filed under the h. To provide information to officials
them in accordance with statutory Commission’s administrative grievance of labor organizations recognized under
procedures for debt collection. procedures or the formal grievance the Civil Service Reform Act when
Individuals may also contact the System procedures contained in section 7121 of relevant and necessary to their duties of
Manager in order to obtain notification the Civil Service Reform Act. exclusive representation concerning
of claims collection records on personnel policies, practices, and
themselves. ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND matters affecting work conditions.
Individuals must provide their full
THE PURPOSES OF SUCH USES:
names under which records may be POLICIES AND PRACTICES FOR STORING,
maintained, and a mailing address to These records and information in RETRIEVING, ACCESSING, RETAINING, AND
which a reply should be sent. these records may be used: DISPOSING OF RECORDS IN THE SYSTEM:
a. To disclose information to any STORAGE:
RECORD ACCESS PROCEDURES: source from which additional
These records are maintained in file
Same as above. information is requested in the course of
folders and electronically.
processing a grievance, to the extent
CONTESTING RECORD PROCEDURES:
necessary to identify the individual, RETRIEVABILITY:
Same as above. inform the source of the purpose(s) of These records are retrieved by
RECORD SOURCE CATEGORIES:
the request, and identify the type of grievance numbers and the names of the
information requested. individuals on whom they are
Information in this system of records b. To disclose pertinent information
is provided by or from: maintained.
to the appropriate federal, state, or local
a. The individual on whom the record SAFEGUARDS:
agency responsible for investigating,
is maintained; These records are maintained in
prosecuting, enforcing, or implementing
b. Other Federal agencies; lockable metal filing cabinets to which
a statute, rule, regulation, or order,
c. Personnel, payroll, travel records, only authorized personnel have access.
where EEOC becomes aware of an
contract records, or other records; Access to electronic records is limited,
indication of a violation or potential
d. Administrative hearings; through use of usernames and
violation of civil or criminal law or
e. Court records. passwords, to those whose official
regulation.
EEOC–10 c. To disclose to an agency in the duties require access.
executive, legislative, or judicial branch
SYSTEM NAME: RETENTION AND DISPOSAL:
or the District of Columbia’s
Grievance Records. government, information in connection These records are shredded or burned
with the hiring of an employee, the 3 years after closing the case.
SYSTEM LOCATION:
issuance of a security clearance, the SYSTEM MANAGER AND ADDRESS:
These records are located in the Office conducting of a security or suitability
of the Chief Human Capital Officer, If the grievance is pending at or was
investigation of an individual, the never raised beyond the Step 1 or Step
Equal Employment Opportunity classifying of jobs, the letting of a
Commission, 131 M Street NE., 2 level, the system manager is the office
contract, the issuance of a license, grant, director, administrative officer, or
Washington, DC 20507, and in other or other benefits by the requesting
headquarter offices and offices in the district resource manager. (See
agency, or the lawful statutory, Appendix A.) For grievances that were
field where the grievances were filed administrative, or investigative purpose
(see Appendix A). raised beyond Step 2, the system
of the agency to the extent that the manager is the Chief Human Capital
CATEGORIES OF INDIVIDUALS COVERED BY THE information is relevant and necessary to Officer, EEOC, 131 M Street NE.,
SYSTEM: the requesting agency’s decision. Washington, DC 20507.
d. To disclose information to another
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Current or former EEOC employees
federal agency, to a court, or to a party NOTIFICATION PROCEDURES:
who have submitted grievances to the
EEOC, or pursuant to a negotiated in litigation before a court or in an It is required that individuals
procedure. administrative proceeding being submitting grievances be provided a
conducted by a federal agency when the copy of the record under the grievance
CATEGORIES OF RECORDS IN THE SYSTEM: government is a party to the judicial or process. They may, however, contact the
The system contains all documents administrative proceeding. agency personnel or designated office
related to the grievance, including e. To provide information to a where the action was processed
statements of witnesses, reports of congressional office from the record of regarding the existence of such records

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Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices 81127

regarding them. They must furnish the documentation of adverse actions taken settlement of a grievance, complaint, or
following information for their records by the Commission against appeal filed by an employee.
to be located and identified: (a) Name; nonpreference-eligible, excepted service
POLICIES AND PRACTICES FOR STORING,
(b) approximate date of closing of the EEOC employees.
RETRIEVING, SAFEGUARDING, RETAINING, AND
case and kind of action taken; (c) DISPOSING OF RECORDS IN THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
organizational component involved.
SYSTEM, INCLUDING CATEGORIES OF USERS AND STORAGE:
RECORDS ACCESS PROCEDURES: THE PURPOSES OF SUCH USES:
These records are maintained in file
Same as above. These records and information in folders and electronically.
records may be used:
CONTESTING RECORD PROCEDURES: a. To provide information to officials RETRIEVABILITY:
Same as above. of labor organizations recognized under These records are retrieved by the
RECORD SOURCE CATEGORIES:
5 U.S.C. Chapter 71 when relevant and names of the individuals on whom they
necessary to their duties of exclusive are maintained.
Information in this system of records
representation concerning personnel
is provided: SAFEGUARDS:
a. By the individual on whom the policies, practices, and matters affecting
work conditions. These records are maintained in
record is maintained; locked metal filing cabinets to which
b. By testimony of witnesses; b. To disclose pertinent information
to the appropriate federal, state, or local only authorized personnel have access.
c. By agency officials;
d. From related correspondence from agency responsible for investigating, Access to electronic records is limited,
organizations or persons. prosecuting, enforcing, or implementing through use of usernames and
a statute, rule, regulation, or order, passwords, to those whose official
EEOC–11 when the EEOC becomes aware of an duties require access.
SYSTEM NAME:
indication of a violation or potential RETENTION AND DISPOSAL:
violation of civil or criminal law or
Records of Adverse Actions Against Records documenting an adverse
regulation.
Nonpreference Eligibles in the Excepted c. To disclose information to any action are disposed of 4 years after the
Service. source from which additional closing of the case.
SYSTEM LOCATION: information is requested for processing SYSTEM MANAGER AND ADDRESS:
These records are located in Office of any of the covered actions or in regard Chief Human Capital Officer, and
Chief Human Capital Officer, Equal to any appeal or administrative review Directors of offices in the field (see
Employment Opportunity Commission, procedure, to the extent necessary to Appendix A).
131 M Street NE., Washington, DC identify the individual, inform the
source of the purpose(s) of the request, NOTIFICATION PROCEDURES:
20507 or in the headquarters and offices
in the field in which the actions have and identify the type of information Individuals receiving notice of a
been taken. requested. proposed action are provided access to
d. To disclose information to a federal all documents supporting the notice.
CATEGORIES OF INDIVIDUALS COVERED BY THE agency, in response to its request, in They may also contact the personnel
SYSTEM: connection with the hiring or retention office where the action was processed
Current or former nonpreference- of an employee, the issuance of a regarding the existence of such records
eligible, excepted service Equal security clearance, the conducting of a on them. They must furnish the
Employment Opportunity Commission security or suitability investigation of an following information for their records
(EEOC) employees against whom an individual, or the classifying of jobs, to to be located and identified:
adverse action has been proposed or the extent that the information is a. Name
taken and who have not completed two relevant and necessary to the requesting b. Approximate date of closing of case
years of current and continuous service agency’s decision on the matter. and kind of action taken
in the same or similar positions. [This e. To provide information to a c. Organizational component
system covers only those adverse action congressional office from the record of involved.
files not covered by OPM/GOVT–3.] an individual in response to an inquiry RECORD ACCESS PROCEDURES:
CATEGORIES OF RECORDS IN THE SYSTEM:
from that congressional office made at
the request of that individual. Same as above.
This system contains records and f. To disclose information to another CONTESTING RECORD PROCEDURES:
documents on the processing of adverse federal agency, to a court, or to a party
actions for employees who are Same as above.
in litigation before a court or in an
nonpreference eligible in the excepted administrative proceeding being RECORD SOURCE CATEGORIES:
service and who do not have two years conducted by a federal agency when the Information in this system of records
of continuous service in their positions. government is a party to the judicial or is provided:
The records include copies of the notice administrative proceeding. a. By the individual on whom the
of proposed action, materials relied on g. To disclose, in response to a request record is maintained
by the agency to support the reasons in for discovery or for appearance of a b. By witnesses
the notice, replies by the employee, witness, information that is relevant to c. By agency officials.
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statements of witnesses, reports, and the subject matter involved in a pending
agency decisions. judicial, or administrative proceeding.
EEOC–12

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: h. To disclose to an authorized appeal SYSTEM NAME:
44 U.S.C. 3101. grievance examiner, formal complaints Telephone Call Detail Records.
examiner, administrative judge, equal
PURPOSE: employment opportunity investigator, SYSTEM LOCATION:
These records result from the arbitrator, or other duly authorized Telecommunications Manager,
proposal, processing, and official engaged in the investigation or Customer Services Management

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g. To disclose information to EEOC–17 AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
authorized officials of the Council of 44 U.S.C. 3101.
SYSTEM NAME:
Inspectors General for Integrity and
Efficiency (CIGIE), the Department of Defensive Litigation Files. PURPOSE:
Justice, and the Federal Bureau of These records are maintained for the
SYSTEM LOCATION:
Investigation for the purpose of purpose of defending EEOC in litigation
conducting qualitative assessment External Defensive Litigation Files are brought against it by current and former
reviews of the Office of Inspector located in the Office of Legal Counsel, employees (internal files), charging
General’s investigative operations. Equal Employment Opportunity parties, respondents and members of the
Commission, 131 M Street NE., public (external files).
h. To disclose information to Washington, DC 20507. Internal
authorized officials of the CIGIE for Defensive Litigation Files are located in ROUTINE USES OF RECORDS MAINTAINED IN THE
their preparation of reports to the the Office of General Counsel, Equal SYSTEM, INCLUDING CATEGORIES OF USERS AND
President and Congress on the activities Employment Opportunity Commission, THE PURPOSES OF SUCH USES:
of the Inspectors General. 131 M Street NE., Washington, DC These records and information in
i. To disclose to an agency, 20507. these records may be used:
organization or individual for the a. To disclose pertinent information
purpose of performing audit or oversight CATEGORIES OF INDIVIDUALS COVERED BY THE as may be appropriate or necessary for
operations as authorized by law, SYSTEM:
the Commission to defend itself in a
including peer reviews, but only such Individuals who have filed civil or civil action or administrative
information as is necessary and relevant administrative litigation against EEOC proceeding, or to seek enforcement of a
to such audit or oversight operation.’’ and individuals who have given sworn settlement, order, or final decision
testimony, affidavits, or declarations involving the same or a similar matter.
POLICIES AND PRACTICES FOR STORING, under penalty of perjury in such b. To provide information to a
RETRIEVING, ACCESSING, RETAINING, AND
actions. External cases are brought by congressional office in response to an
DISPOSING OF RECORDS IN THE SYSTEM:
members of the public; internal cases inquiry from the congressional office
STORAGE: are brought by applicants, current, and made at the request of a party to the
Information in this system is stored former EEOC employees. administrative or civil proceeding to
manually in file folders and which the record pertains.
CATEGORIES OF RECORDS IN THE SYSTEM:
electronically. c. To disclose pertinent information to
This system contains all documents an appropriate federal court, agency, or
RETRIEVABILITY:
related to external and internal litigation administrative body responsible for
brought against the Commission. These investigating, prosecuting, enforcing, or
The records are retrieved by the name records include:
of the subject of the investigation or by implementing a statute, rule, regulation,
a. Documents submitted or filed by or order, where the EEOC becomes
a unique control number assigned to plaintiffs, grievants, and EEO
each investigation. aware of an indication of a violation or
complainants to prosecute civil or potential violation of civil or criminal
SAFEGUARDS:
administrative litigation against the law or regulation, or in order to seek
EEOC, such as complaints, grievances, enforcement or clarification of an order
Information is stored in locked file unfair labor practice claims, motions, or decision for or against the EEOC to
cabinets in a secured space. Access to and briefs. which the record pertains.
electronic records is limited through the b. Documents submitted by the EEOC d. To disclose information to another
use of logins and passwords to those to defend the action against it such as federal agency or to a court when the
whose official duties require access. an answer to a civil complaint or a government is a party to the judicial or
motion to dismiss or for summary administrative proceeding.
RETENTION AND DISPOSAL:
judgment, and a reply to an e. To disclose, in response to an order,
Records are held for five (5) years and administrative EEO complaint, information that is relevant to a pending
then retired to the Federal Records grievance, or unfair labor practice. judicial or administrative proceeding.
Center. c. Administrative determinations at
issue in the litigation such as final POLICIES AND PRACTICES FOR STORING,
SYSTEM MANAGER AND ADDRESS: RETRIEVING, ACCESSING, RETAINING, AND
agency EEO decisions, final grievance
Inspector General, Equal Employment DISPOSING OF RECORDS IN THE SYSTEM:
decisions, final decisions on personnel
Opportunity Commission, P.O. Box actions, final agency administrative STORAGE:
18858, Washington, DC 20036–8858. dispositions of tort claims, and agency External defensive litigation files are
determinations under the Freedom of maintained in a locked filing system in
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
Information Act. the Office of Legal Counsel. Internal
OF THE ACT:
d. Discovery and investigatory defensive litigation files are maintained
Specific: Pursuant to 5 U.S.C. materials such as witness statements, in a locked filing system in the Office
552a(k)(2) the Office of Inspector affidavits, declarations under penalty of of General Counsel. Information
General Investigative Files are exempt perjury, correspondence, records, identifying existing external and
from subsections (c)(3), (d)(1), (d)(2) and exhibits, and other documentary
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internal defensive litigation files is
(e)(1) of the Privacy Act. evidence. maintained electronically.
General: Pursuant to 5 U.S.C. e. Litigation materials, such as
552a(j)(2), investigatory materials attorney work product, attorney notes, RETRIEVABILITY:
compiled for criminal law enforcement hearing transcripts, legal memoranda, External Defensive Litigation records
in the Office of Inspector General and related correspondence and are cross-indexed by name of the
Investigative Files are exempt from exhibits. plaintiff, and Office of Legal Counsel
subsections (c)(3), (d)(1), (d)(2), (e)(1), f. Final judgments, orders, decisions, reference number. Internal Defensive
(e)(2), and (e)(3) of the Privacy Act. decrees, and settlement agreements. Litigation records are maintained by

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81132 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

name of plaintiff, complainant, grievant, as amended, 5 U.S.C. 552a(d)(5), an employment opportunity investigator,
or aggrieved individual, and by Office of individual is precluded from access to arbitrator, or other duly authorized
General Counsel reference number. The such records. official engaged in investigation or
records may be retrieved by either settlement of a grievance, complaint, or
CONTESTING RECORDS PROCEDURES:
index. appeal filed by an employee.
Same as the Notification Procedures
SAFEGUARDS: above. POLICIES AND PRACTICES FOR STORING,
External Defensive Litigation paper RETRIEVING, ACCESSING, RETAINING, AND
records maintained at EEOC RECORD SOURCE CATEGORIES: DISPOSING OF RECORDS IN THE SYSTEM:
headquarters are kept in locked cabinets Plaintiffs, grievants, complainants, STORAGE:
in the Office of Legal Counsel. Internal aggrieved individuals, current and
Maintained in locked file cabinets and
Defensive Litigation paper records former EEOC employees.
electronically.
maintained at EEOC headquarters are
EEOC–18
kept in locked cabinets in the Office of RETRIEVABILITY:
General Counsel. Access to and use of SYSTEM NAME: Indexed by name of employee or
these records is limited to those persons Reasonable Accommodation Records applicant and office location.
whose official duties require such
access. The premises are locked SYSTEM LOCATION: SAFEGUARDS:
evenings, weekends, and holidays. Office of the Chief Human Capital Files are maintained in locked
Paper records which have been retired Officer, Equal Employment Opportunity cabinets. Access is restricted to EEOC
are maintained at the Federal Records Commission, 131 M Street NE., personnel whose official duties require
Center. Access to electronic External Washington, DC 20507. such access. Access to computerized
and Internal Defensive Litigation records is limited, through use of logins
CATEGORIES OF INDIVIDUALS COVERED BY THE
records is limited through use of and passwords, to those whose official
SYSTEM:
passwords to those whose official duties duties require access.
require access, input, and retrieval of Current and former EEOC employees
information. and applicants who have requested RETENTION AND DISPOSAL:
reasonable accommodations under the These records will be maintained in
RETENTION AND DISPOSAL: Rehabilitation Act of 1973. the Office of the Human Capital Officer
Two years after the date of closure of for the longer of an employee’s tenure
CATEGORIES OF RECORDS IN THE SYSTEM:
the underlying civil or administrative with EEOC or 5 years. Thereafter, they
action (e.g., final order, decision on Requests for reasonable
will be destroyed.
appeal), records pertaining to that action accommodations; medical records; notes
are retired to the Federal Records or records made during consideration of SYSTEM MANAGER(S) AND ADDRESS:
Center. Thereafter, non-permanent files requests; decisions on requests; records Disability Program Manager, Office of
are destroyed six years after the date of made to implement or track decisions the Chief Human Capital Officer, Equal
closure of the underlying action. on requests. Employment Opportunity Commission,
SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 131 M Street NE., Washington, DC
20507.
The System Manager for External The Rehabilitation Act of 1973, 29
Defensive Litigation files is the U.S.C. 791; E.O. 13164. NOTIFICATION PROCEDURES:
Assistant Legal Counsel, Advice & Any person wanting to know whether
PURPOSE:
Litigation Division, Office of Legal this system of records contains
Counsel, Equal Employment This system is maintained for the
purpose of considering, deciding, and information about him or her should
Opportunity Commission, 131 M Street contact the System Manager. Such
NE., Washington, DC 20507. The System implementing requests for reasonable
accommodation made by EEOC person should provide his or her full
Manager for Internal Defensive name, position title and office location
Litigation files is the Assistant General employees and applicants.
at the time the accommodation was
Counsel for Internal Litigation Services, ROUTINE USES OF RECORDS MAINTAINED IN THE requested, and mailing address to which
Office of General Counsel, Equal SYSTEM, INCLUDING CATEGORIES OF USERS AND a response is to be sent.
Employment Opportunity Commission, THE PURPOSES OF SUCH USES:
131 M Street NE., Washington, DC a. To disclose information to medical RECORD ACCESS PROCEDURES:
20507. personnel to meet a bona fide medical Same as the Notification Procedures
NOTIFICATION PROCEDURES: emergency. above.
Any person wanting to know whether b. To disclose information to another
CONTESTING RECORDS PROCEDURES:
this system of records contains Federal agency, to a court, or to a party
in litigation before a court or in an Same as the Notification Procedures
information about him or her should above.
contact the System Manager. Such administrative proceeding being
person should provide his or her full conducted by a Federal agency when RECORD SOURCE CATEGORIES:
name and mailing address to which a the Government is a party to the judicial
or administrative proceeding. Information contained in this system
asabaliauskas on DSK3SPTVN1PROD with NOTICES

response is to be sent, and forum, filing is obtained from the current or former
date, and docket number of the action c. To disclose information to a
congressional office from the record of employee, the Office of the Chief
involved, if available. Human Capital Officer, and
an individual in response to an inquiry
RECORD ACCESS PROCEDURES: from the congressional office made at management officials.
The records described herein are the request of the individual. EEOC–19
compiled in reasonable anticipation of a d. To disclose to an authorized appeal
civil action or proceeding. Pursuant to grievance examiner, formal complaints SYSTEM NAME:
section (d)(5) of the Privacy Act of 1974, examiner, administrative judge, equal Revolving Fund Registrations.

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Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices 81133

SYSTEM LOCATION: entry logs, to those whose official duties RESOLVE Program, which provides a
Revolving Fund Division, Office of require access. forum for the informal resolution of a
Field Programs, Equal Employment variety of workplace disputes as an
RETENTION AND DISPOSAL:
Opportunity Commission, 131 M Street alternative to the formal procedures that
NE., Washington, DC 20507. These records are kept indefinitely. employees traditionally use to resolve
SYSTEM MANAGER AND ADDRESS: disputes.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM: Director, Revolving Fund Division, ROUTINE USES OF RECORDS MAINTAINED IN THE
Individuals who register for or attend Office of Field Programs, Equal SYSTEM, INCLUDING CATEGORIES OF USERS AND
Employment Opportunity Commission, THE PURPOSES OF SUCH USES:
EEOC Revolving Fund programs,
courses and conferences and who 131 M Street NE., Washington, DC These records and information in
purchase publications and products. 20507. these records may be used:
a. To disclose pertinent information to
NOTIFICATION PROCEDURE:
CATEGORIES OF RECORDS IN THE SYSTEM: the appropriate federal, state, or local
The system contains the names, job Inquiries concerning this system of agency responsible for investigating,
titles, company, organization or agency records should be addressed to the prosecuting, enforcing, or implementing
names, business addresses and phone system manager. All inquiries should a statute, rule, regulation, or order,
numbers, email addresses, any furnish the full name of the individual when the EEOC becomes aware of an
reasonable accommodation requested, and the mailing address to which the indication of a violation or potential
and attendance or purchase dates. Some reply should be mailed. violation of civil or criminal law or
of the records may contain payment RECORD ACCESS PROCEDURES:
regulation.
information, the industry of the b. To provide information to a
Same as above. congressional office from the record of
company, and the size of the
establishment. CONTESTING RECORDS PROCEDURES: the individual in response to an inquiry
Same as above. from that congressional office made at
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: the request of that individual.
42 U.S.C. 2000e–4(k). RECORD SOURCE CATEGORIES: c. To disclose information to another
Information contained in this system federal agency, to a court, or to a party
PURPOSE(S): in litigation before a court or in an
is obtained from the registrant or
These records are maintained for the attendee. administrative proceeding being
purpose of administering Revolving conducted by a federal agency when the
Fund programs and publicizing future EEOC–20 government is a party to the judicial or
programs. SYSTEM NAME: administrative proceeding.
ROUTINE USES OF RECORDS MAINTAINED IN THE RESOLVE Program Records. POLICIES AND PRACTICES FOR STORING,
SYSTEM, INCLUDING CATEGORIES OF USERS AND RETRIEVING, ACCESSING, RETAINING, AND
THE PURPOSES OF SUCH USES: SYSTEM LOCATION: DISPOSING OF RECORDS IN THE SYSTEM:
These records and information in RESOLVE Program, Equal
STORAGE:
these records may be used: Employment Opportunity Commission,
131 M Street NE., Washington, DC These records are maintained in file
a. To send mailings to registrants and folders and electronically.
attendees advertising future Revolving 20507.
Fund programs. RETRIEVABILITY:
CATEGORIES OF INDIVIDUALS COVERED BY THE
b. To provide information to a SYSTEM: These records are indexed by the
congressional office from the record of Current and former EEOC employees names of the employee.
the individual in response to an inquiry who request alternative dispute SAFEGUARDS:
from that congressional office made at resolution during the counseling or
the request of that individual. The records are maintained in locked
investigative process of their EEO metal filing cabinets to which only
c. To disclose information to another complaints against EEOC, as well as
federal agency, to a court, or to a party authorized personnel have access.
EEOC employees who contact the Access to and use of electronic records
in litigation before a court or in an RESOLVE program for alternative
administrative proceeding being is limited, through use of logins and
dispute resolution of disputes occurring passwords, to those whose official
conducted by a federal agency when the in their EEOC employment.
government is a party to the judicial or duties require access.
administrative proceeding. CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL:
The system contains the records These records are maintained for one
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
generated in the course of receiving and year after the complaint or dispute
DISPOSING OF RECORDS IN THE SYSTEM: attempting to resolve disputes brought matter brought to RESOLVE is closed
to the RESOLVE program, including, as and then transferred to the Federal
STORAGE: appropriate, intake interview notes, Records Center where they are
These records are maintained mediation scheduling notices, the destroyed after three years.
electronically. mediator’s outcome form, and
asabaliauskas on DSK3SPTVN1PROD with NOTICES

settlement agreements. SYSTEM MANAGER AND ADDRESS:
RETRIEVABILITY: Chief Mediation Officer, Equal
These records are indexed by the AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Employment Opportunity Commission,
names of the registrants or attendees, by 5 U.S.C. 571–574; 44 U.S.C. 3101; 29 131 M Street NE., Washington, DC
company, organization, or agency name. CFR part 1614. 20507.
SAFEGUARDS: PURPOSE(S): NOTIFICATION PROCEDURE:
Access to and use of these records is These records are maintained for the Inquiries concerning this system of
limited, through use of access codes and purpose of administering EEOC’s records should be addressed to the

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81136 Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices

a. To disclose pertinent information to POLICIES AND PRACTICES FOR STORING, U.S. EEOC Birmingham District Office, Ridge
the appropriate federal, state, or local RETRIEVING, ACCESSING, RETAINING, AND Park Place, 1130 22nd Street, Suite 2000,
agency responsible for investigating, DISPOSING OF RECORDS IN THE SYSTEM: Birmingham, Alabama 35205
U.S. EEOC Boston Area Office, John F.
prosecuting, enforcing, or implementing STORAGE:
Kennedy Fed Bldg., 475 Government
a statute, rule, regulation, or order, These records are maintained in file Center, Boston, Massachusetts 02203
where the disclosing agency becomes folders and electronically. U.S. EEOC Buffalo Local Office, 6 Fountain
aware of an indication of a violation or Plaza, Suite 350, Buffalo, New York 14202
RETRIEVABILITY: U.S. EEOC Charlotte District Office, 129 West
potential violation of civil or criminal
law or regulation. These records are indexed by the Trade Street, Suite 400, Charlotte, North
names of the individuals on whom they Carolina 28202
b. To disclose information to another U.S. EEOC Chicago District Office, 500 West
are maintained.
federal agency, to a court, or to a party Madison Street, Suite 2000, Chicago,
in litigation before a court or in an SAFEGUARDS: Illinois 60661
administrative proceeding being Access to and use of these records are U.S. EEOC Cincinnati Area Office, John W.
conducted by a federal agency when the Peck Fed. Office Bldg., 550 Main Street,
limited to those persons whose official
government is a party to the judicial or 10th Floor, Cincinnati, Ohio 45202
duties require such access. U.S. EEOC Cleveland Field Office, Anthony
administrative proceeding. J. Celebrezze Fed. Bldg., 1240 E. 9th Street,
RETENTION AND DISPOSAL:
c. To provide information to a Suite 3001, Cleveland, Ohio 44199
These records are maintained for one U.S. EEOC Dallas District Office, 207 South
congressional office from the record of
year after resolution of the case and then Houston Street, 3rd Floor, Dallas, Texas
an individual in response to an inquiry
transferred to the Federal Records 75202–4726
from that congressional office made at
Center where they are destroyed after U.S. EEOC Denver Field Office, 303 East 17th
the request of that individual. three years. Avenue, Suite 510, Denver, Colorado
d. To disclose to an authorized appeal 80203
SYSTEM MANAGER(S) AND ADDRESS: U.S. EEOC Detroit Field Office, Patrick V.
grievance examiner, formal complaints
examiner, administrative judge, equal Within the agency or department McNamara Bldg., 477 Michigan Avenue,
where the complaint of discrimination Room 865, Detroit, Michigan 48226–9704
employment opportunity investigator,
was filed, the system manager is the U.S. EEOC El Paso Area Office, 300 E. Main
arbitrator, or other duly authorized Dr., Suite 500, El Paso, Texas 79901
official engaged in investigation or Director of the Office of Equal
U.S. EEOC Fresno Local Office, 2300 Tulare
settlement of a grievance, complaint, or Employment Opportunity or other Street, Suite 215, Fresno, California 93727
appeal filed by an employee. official designated as responsible for the U.S. EEOC Greensboro Local Office, 2303 W.
administration and enforcement of Meadowview Road, Suite 201, Greensboro,
e. To disclose, in response to a request equal employment opportunity laws North Carolina 27407
for discovery or for appearance of a and regulations within the agency or U.S. EEOC Greenvile Local Office, 301 North
witness, information that is relevant to department. Main Street, Suite 1402, Greenville, South
the subject matter involved in a pending Where an individual has requested a Carolina 29601
judicial or administrative proceeding. hearing, the system manager of hearing U.S. EEOC Honolulu Local Office, 300 Ala
records is the Director of the Office of Moana Boulevard, Room 7–127, P.O. Box
f. To disclose information to officials 50082, Honolulu, Hawaii 96850–0051
of state or local bar associations or Field Programs, 131 M Street NE.,
U.S. EEOC Houston District Office, Mickey
disciplinary boards or committees when Washington, DC 20507. Leland Bldg., 1919 Smith Street, 6th Floor,
they are investigating complaints Where an EEO complaint or final Houston, Texas 77002
against attorneys in connection with negotiated grievance decision has been U.S. EEOC Indianapolis District Office, 101
their representation of a party before appealed to EEOC or an individual has West Ohio Street, Suite 1900, Indianapolis,
EEOC. petitioned EEOC for review of a Indiana 46204–4203
decision of the Merit Systems Protection U.S. EEOC Jackson Area Office, Dr. A. H.
g. To disclose to a Federal agency in Board, the system manager of the appeal McCoy Fed. Bldg., 100 West Capitol Street,
the executive, legislative, or judicial or petition file is the Director, Office of Suite 338, Jackson, Mississippi 39269
branch of government, in response to its Federal Operations, 131 M Street NE., U.S. EEOC Kansas City Area Office, Gateway
request for information in connection Washington, DC Tower II, 400 State Avenue, Suite 905,
with the hiring of an employee, the Kansas City, Kansas 66101
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS U.S. EEOC Little Rock Area Office, 820
issuance of a security clearance, the Louiaina Street, Suite 200, Little Rock,
OF THE ACT:
conducting of a security or suitability Arkansas 72201
investigation of an individual, the Pursuant to subsection (k)(2) of the U.S. EEOC Los Angeles District Office,
classifying of jobs, or the lawful Privacy Act, 5 U.S.C. 552a(k)(2), this Roybal Fed. Bldg., 255 East Temple Street,
statutory, administrative, or system of records is exempt from 4th Floor, Los Angeles, California 90012
investigative purpose of the agency to subsections (c)(3), (d), (e)(1), (e)(4)(G), U.S. EEOC Las Vegas Local Office, 333 Las
(e)(4)(H), (e)(4)(I) and (f) of the Act. Vegas Boulevard South, Suite 8112, Las
the extent that the information is
Vegas, Nevada 89101
relevant and necessary to the requesting Appendix A U.S. EEOC Louisville Area Office, 600 Dr.
agency’s decision. U.S. EEOC Albuquerque Area Office, 505 Martin Luther King Jr., Place, Suite 268,
h. To disclose information to Marquette Avenue NW., Suite 900—9th Louisville, Kentucky 40202
asabaliauskas on DSK3SPTVN1PROD with NOTICES

employees of contractors engaged by an Floor, Albuquerque, New Mexico 87102– U.S. EEOC Memphis District Office, 1407
2158 Union Avenue, 9th Floor, Memphis,
agency to carry out the agency’s
U.S. EEOC Atlanta District Office, Sam Nunn Tennessee 38104
responsibilities under 29 CFR part 1614. Atlanta Federal Center, 100 Alabama Street U.S. EEOC Miami District Office, 100 SE 2nd
i. To disclose information to potential SW., Suite 4R30, Atlanta, Georgia 30303 Street, Suite 1500, Miami, Florida 33131
witnesses as appropriate and necessary U.S. EEOC Baltimore Field Office, City U.S. EEOC Milwaukee District Office, Reuss
to perform the agency’s functions under Crescent Building, 10 South Howard Fed. Plaza, 310 West Wisconsin Avenue,
Street, 3rd Floor, Baltimore, Maryland Suite 500, Milwaukee, Wisconsin 53203–
29 CFR part 1614. 2292
21201–2526

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Federal Register / Vol. 81, No. 222 / Thursday, November 17, 2016 / Notices 81137

U.S. EEOC Minneapolis Area Office, Towle FEDERAL COMMUNICATIONS • Consumer protection and
Bldg., 330 South Second Avenue, Suite COMMISSION education;
720, Minneapolis, Minnesota 55401–2224 • Implementation of Commission
U.S. EEOC Mobile Local Office, 63 South [DA 16–1230] rules and consumer participation in the
Royal Street, Suite 504, Mobile, Alabama FCC rulemaking process; and,
36602 Consumer Advisory Committee
• The impact of new and emerging
U.S. EEOC Nashville Area Office, 220 Athens
AGENCY: Federal Communications communication technologies (including
Way, Suite 350, Nashville, Tennessee
37228–9940 Commission. availability and affordability of
U.S. EEOC Newark Area Office, Two ACTION: Notice. broadband service and Universal
Gateway Center, Suite 1703, 283–299 Service programs).
Market Street, Newark, New Jersey 07102 SUMMARY: The Commission announces The duties of the Committee will
EEOC New Orleans District Office, Hale renewal of charter, appointment of include providing guidance to the
Boggs Fed. Bldg., 500 Poydras Street, Suite members, designation of chairperson, Commission, to gather data and
809, New Orleans, Louisiana 70130 and next meeting date, time, and agenda information, and to perform those
U.S. EEOC New York District Office, 33 of its Consumer Advisory Committee analyses that are necessary to respond to
Whitehall Street, 5th Floor, New York, (hereinafter the Committee). The the questions or matters before it.
New York 10004 mission of the Committee is to make
U.S. EEOC Norfolk Local Office, Federal recommendations to the Commission Background
Building, Suite 739, 200 Granby Street,
regarding consumer issues within the In November 2000, the Committee
Norfolk, Virginia 23510
U.S. EEOC Oakland Local Office, 1301 Clay jurisdiction of the Commission and to was initially established for a period of
Street, Suite 1170–N, Oakland, California facilitate the participation of consumers two (2) years from the original charter
94612–5217 (including underserved populations, date. Following expiration of the
U.S. EEOC Oklahoma City Area Office, 215 such as Native Americans, persons original charter, the Committee was
Dean A McGee Avenue, Oklahoma City, living in rural areas, older persons, subsequently renewed several times. On
Oklahoma 73102 people with disabilities, and persons for October 14, 2016, the Committee held
U.S. EEOC Philadelphia District Office, 801 whom English is not their primary the final meeting of its most recent term,
Market Street, Suite 1300, Philadelphia, language) in proceedings before the and thereafter, the Committee’s charter,
Pennsylvania 19107 and all member appointments,
U.S. EEOC Phoenix District Office, 3300
Commission.
North Central Avenue, Suite 690, Phoenix, DATES: January 27, 2017, 9:00 a.m. to
terminated. The charter was renewed on
Arizona 85012–2504 4:00 p.m. October 21, 2016, for another two-year
U.S. EEOC Pittsburgh Area Office, William S. term, the ninth such renewal. This
ADDRESSES: Federal Communications
Moorhead Fed. Bldg., 1001 Liberty renewal is necessary and in the public
Commission, Commission Meeting interest. The Committee will operate in
Avenue, Suite 1112, Pittsburgh,
Pennsylvania 15222–4187 Room TW–C305, 445 12th Street SW., accordance with the provisions of the
U.S. EEOC Raleigh Area Office, 434 Washington, DC 20554. Federal Advisory Committee Act, 5
Fayetteville Street, Suite 700, Raleigh, FOR FURTHER INFORMATION CONTACT: U.S.C. App. 2 (1988). Each meeting of
North Carolina 27601–1701 Scott Marshall, Designated Federal the Committee will be open to the
U.S. EEOC Richmond Local Office, 400 N. Officer of the Committee at: 202–418–
Eight Street, Suite 350, Richmond, Virginia
public. A notice of each meeting will be
2809 (voice or relay) or Scott.Marshall@ published in the Federal Register at
23219 fcc.gov (email), or Beau Finley, Deputy
EEOC San Antonio Field Office, Legacy Oaks, least fifteen (15) days in advance of the
Designated Federal Officer of the meeting. Records will be maintained of
Bldg. A, 5410 Fredericksburg Road, Suite
200, San Antonio, Texas 78229–3555 Committee at: 202–418–7835 (voice or each meeting and made available for
U.S. EEOC San Diego Local Office, 555 West relay) or Robert.Finley@fcc.gov (email). public inspection.
Beech Street, Suite 504, San Diego, SUPPLEMENTARY INFORMATION: This is a During the Committee’s ninth term, it
California 92101 summary of the Commission’s is anticipated that the Committee will
U.S. EEOC San Francisco District Office, 450 document DA 16–1230, released meet in Washington, DC for a minimum
Golden Gate Avenue, 5 West, P.O. Box October 31, 2016 announcing the of three (3) one-day plenary meetings
36025, San Francisco, California 94102 charter renewal, appointment of
U.S. EEOC San Jose Local Office, 96 North
per year. In addition, as needed,
3rd Street, Suite 250, San Jose, California
members, designation of chairperson, working groups or subcommittees will
95112 and the Agenda, Date, and Time of the be established to facilitate the
U.S. EEOC San Juan Local Office, 525 F.D. Committee’s first Meeting under its Committee’s work between meetings of
Roosevelt Avenue, Plaza Las Americas, renewed charter. the full Committee. Meetings will be
Suite 1202, San Juan, Puerto Rico 00918– fully accessible to individuals with
8001
Mission and Functions
disabilities.
U.S. EEOC Savannah Local Office, 7391 The mission of the Committee is to Members must be willing to commit
Hodgson Memorial Drive, Suite 200, make recommendations to the to a two (2) year term of service, and
Savannah, Georgia 31406–2579 Commission regarding consumer issues should be willing and able to attend a
U.S. EEOC Seattle Field Office, Federal within the jurisdiction of the
Office Building, 909 First Avenue, Suite minimum of three (3) one-day plenary
Commission and to facilitate the committee meetings per year in
400, Seattle, Washington 98104–1061
U.S. EEOC St. Louis District Office, Robert A. participation of consumers (including Washington, DC. Committee members
underserved populations, such as
asabaliauskas on DSK3SPTVN1PROD with NOTICES

Young Building, 1222 Spruce Street, Room are also expected to participate in
8.100, St. Louis, Missouri 63103 Native Americans, persons living in deliberations of at least one (1) working
U.S. EEOC Tampa Field Office, 501 East Polk rural areas, older persons, people with group or subcommittee.
Street, Suite 1000, Tampa, Florida 33602 disabilities, and persons for whom
U.S. EEOC Washington Field Office, 131 M English is not their primary language) in Appointment of Members and
Street NE., Fourth Floor, Suite 4NWO2F, proceedings before the Commission. Chairperson
Washington, DC 20507–0100 The Committee may consider issues In anticipation of the renewal of the
[FR Doc. 2016–27702 Filed 11–16–16; 8:45 am] including, but not limited to, the Committee’s charter, by a Public Notice
BILLING CODE 6570–01–P following topics: (DA 16–657) released June 14, 2016, the

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Document Created: 2016-11-17 02:59:47
Document Modified: 2016-11-17 02:59:47

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice; publication of notices of systems of records, and proposed new systems of records.
Dates		The changes to the existing systems of records are effective on November 17, 2016. The proposed new system of records will become effective, without further notice, on January 17, 2017 unless comments dictate otherwise.
Contact		Thomas J. Schlageter, Assistant Legal Counsel, (202) 663-4668 (voice), Kathleen Oram, Senior Attorney (202) 663-4681 (voice), or Savannah Marion, (202) 663-4909 or (202) 663-7026 (TDD).
FR Citation		81 FR 81116