81 FR 9922 - Privacy Act; System of Records: Protocol Records, State-33.
DEPARTMENT OF STATE Federal Register Volume 81, Issue 38 (February 26, 2016)
Federal Register Volume 81, Issue 38 (February 26, 2016)
| Page Range | 9922-9924 | |
| FR Document | 2016-04192 |
[Federal Register Volume 81, Number 38 (Friday, February 26, 2016)] [Notices] [Pages 9922-9924] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2016-04192] ======================================================================= ----------------------------------------------------------------------- DEPARTMENT OF STATE [Public Notice 9455] Privacy Act; System of Records: Protocol Records, State-33. SUMMARY: Notice is hereby given that the Department of State proposes to amend an existing system of records, Protocol Records, State-33, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A-130, Appendix I. DATES: This system of records will be effective on April 6, 2016, unless we receive comments that will result in a contrary determination. ADDRESSES: Any persons interested in commenting on the amended system of records may do so by writing to the Director; Office of Information Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd Street NW., Washington, DC 20522-8100. FOR FURTHER INFORMATION CONTACT: John Hackett, Director; Office of Information Programs and Services, A/GIS/IPS; Department of State, SA- 2; 515 22nd Street NW., Washington, DC 20522-8100, or at [email protected]. SUPPLEMENTARY INFORMATION: The Department of State proposes that the current system will retain the name ``Protocol Records'' (previously published at 78 FR 54945). The information in this system of records is an accounting of those U.S. Government officials receiving gifts and decorations from foreign governments and to record for historical, organizational, and logistical purposes the names of the individuals applying to participate, invited to, supporting, and attending official Department of State functions or other events co-sponsored with the Federal Government or other partners, and to verify individuals nominated as a diplomatic representative on behalf of a foreign government. The proposed system will include modifications to the following sections: System location, Categories of individuals, Categories of records, Purpose, Routine Uses, Safeguards, System managers, and administrative updates. The Department's report was filed with the Office of Management and Budget. The amended system description, ``Protocol Records, State-33,'' will read as set forth below. Joyce A. Barr, Assistant Secretary for Administration, U.S. Department of State. STATE-33 SYSTEM NAME: Protocol Records. SYSTEM CLASSIFICATION: Unclassified and Classified. SYSTEM LOCATION: Department of State, 2201 C Street NW., Washington, DC 20520. Abroad at U.S. embassies, U.S. consulates general, and U.S. consulates; U.S. missions; Department of State annexes; various field and regional offices throughout the United States. Within a government cloud, implemented by the Department of State and provided by a cloud-based software as a service (SaaS) provider. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by this system include those receiving gifts and decorations from foreign governments; individuals invited to and supporting official Department of State functions or other events co- sponsored with the federal government or other partners; applicants for participation and attendees of Department of State conferences or other events co-sponsored with the federal government or other partners; individuals who are part of foreign delegations; individuals working at foreign embassies, missions and organizations; and nominees for foreign ambassadorships to the United States. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system include descriptions of gifts and decorations received from foreign governments; donors; guest lists; type of function; sample invitations; contact information, address and occupation; biographical information (this includes, but is not limited to: Names, nationalities and citizenship, r[eacute]sum[eacute]s, curricula vitae, copies of passports, copies of visas, dates of birth, and photographs), special needs, requests and accommodations, travel arrangements and related information, security information, and application and registration information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 22 U.S.C. 2621, 22 U.S.C. 2625, 22 U.S.C. 4301 et seq. [[Page 9923]] PURPOSE: The information in this system of records is an accounting of those U.S. Government officials receiving gifts and decorations from foreign governments and to record for historical, organizational, and logistical purposes the names of the individuals applying to participate, invited to, supporting, and attending official Department of State functions or other events co-sponsored with the Federal Government or other partners, and to verify individuals nominated as a diplomatic representative on behalf of a foreign government. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The information contained in these records may be shared with: (a) The Executive Office of the President; Congress; and other government agencies having statutory or other lawful authority to maintain such information. (b) A contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m); (c) Nongovernmental organizations, individuals, and panels to review applications and otherwise aid in the selection of participants in Department of State conferences and related functions; (d) The news media and the public, with the approval of the Chief of Mission or Bureau Assistant Secretary who supervises the office responsible for the outreach effort, provided that the approving official determines that there is legitimate public interest in the information disclosed, except to the extent that release of the information would constitute an unwarranted invasion of personal privacy; (e) Foreign governments where there is a need to verify the information provided for their delegates; (f) Other Federal, State, and Local Governments for uses within their statutory missions, which may include law enforcement, transportation and border security, critical infrastructure protection, and fraud prevention; and (g) Other individuals and organizations applying to, invited to, attending, or supporting a given conference, provided that the subject of the information opts-in to such sharing. The Department of State publishes periodically in the Federal Register its Prefatory Statement of Routine Uses which applies to all of its Privacy Act System of Records. These standard routine uses apply to Protocol Records, State-33. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic and hard copy media. RETRIEVABILITY: By an individual name. SAFEGUARDS: All users are given cyber security awareness training which covers the procedures for handling Sensitive But Unclassified (SBU) information, including personally identifiable information (PII). Annual refresher training is mandatory. In addition, all Foreign Service and Civil Service employees and those Locally Engaged Staff who handle PII are required to take the Foreign Service Institute distance learning course, PA 459, instructing employees on privacy and security requirements, including the rules of behavior for handling PII and the potential consequences if it is handled improperly. Access to the Department of State, its annexes and posts abroad is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. All paper records containing personal information are maintained in secured file cabinets in restricted areas, access to which is limited to authorized personnel only. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager has the capability of printing audit trails of access from the computer media, thereby permitting regular and ad hoc monitoring of computer usage. When it is determined that a user no longer needs access, the user account is disabled. Before being granted access to Protocol Records, a user must first be granted access to the Department of State computer system. Remote access to the Department of State network from non-Department owned systems is authorized only to unclassified systems and only through a Department approved access program. Remote access to the network is configured with the Office of Management and Budget Memorandum M-07-16 security requirements which include but are not limited to two-factor authentication and time out function. All Department of State employees and contractors with authorized access have undergone a thorough background security investigation. The safeguards in the following paragraphs apply only to records that are maintained in cloud systems. All cloud systems that provide IT services and process Department of State information must be: (1) Provisionally authorized to operate by the Federal Risk and Authorization Management Program (FedRAMP), and (2) specifically authorized by the Department of State Authorizing Official and Senior Agency Official for Privacy. Only information that conforms with Department-specific definitions for Federal Information Security Management Act (FISMA) low or moderate categorization are permissible for cloud usage. Specific security measures and safeguards will depend on the FISMA categorization of the information in a given cloud system. In accordance with Department policy, systems that process more sensitive information will require more stringent controls and review by Department cybersecurity experts prior to approval. Prior to operation, all Cloud systems must comply with applicable security measures that are outlined in FISMA, FedRAMP, OMB regulations, NIST Federal Information Processing Standards (FIPS) and Special Publication (SP), and Department of State policy and standards. All data stored in cloud environments categorized above a low FISMA impact risk level must be encrypted at rest and in-transit using a federally approved encryption mechanism. The encryption keys shall be generated, maintained, and controlled in a Department data center by the Department key management authority. Deviations from these encryption requirements must be approved in writing by the Authorizing Official. RETENTION AND DISPOSAL: Records are retired and destroyed in accordance with published Department of State Records Disposition Schedules as approved by the National Archives and Records Administration (NARA). More specific information may be obtained by writing to the following address: Director, Office of Information Programs and Services, A/GIS/IPS; SA-2, Department of State; 515 22nd Street NW., Washington, DC 20522-8100. SYSTEM MANAGER(S) AND ADDRESS: Assistant Chief of Protocol for Management and Executive Director, Office of the Chief of Protocol, Department of State, 2201 C Street NW., Washington, DC 20520. [[Page 9924]] The Director of Major Events and Conferences Staff, Office of Major Events and Conferences, Department of State, 2201 C Street NW., Washington DC, 20520. NOTIFICATION PROCEDURE: Individuals who have cause to believe that the Office of the Chief of Protocol or Office of Major Events and Conferences Staff may have records pertaining to him or her should write to the following address: Director; Office of Information Programs and Services, A/GIS/IPS; SA-2 Department of State; 515 22nd Street NW., Washington, DC 20522-8100. The individual must specify that he or she requests the records of the Office of the Chief of Protocol or the Office of Major Events and Conferences Staff to be checked. At a minimum, the individual must include the following: Name, date and place of birth, current mailing address and zip code, signature, and any other information helpful in identifying the record. RECORD ACCESS PROCEDURES: Individuals who wish to gain access to or amend records pertaining to themselves should write to the Director; Office of Information Programs and Services (address above). CONTESTING RECORD PROCEDURES: (See above). RECORD SOURCE CATEGORIES: These records contain information collected directly from: The individual who is the subject of these records; employers and public references; other officials in the Department of State; other government agencies; foreign governments; and other public and professional institutions possessing relevant information. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. [FR Doc. 2016-04192 Filed 2-25-16; 8:45 am] BILLING CODE 4710-24-P
![9922 Federal Register / Vol. 81, No. 38 / Friday, February 26, 2016 / Notices
Prescription Drug, Improvement and days after notice of the matching The Department’s report was filed
Modernization Act of 2003. program is sent to Congress and OMB. with the Office of Management and
We will provide Fiscal Service with a The matching program will continue for Budget. The amended system
finder file consisting of Social Security 18 months from the effective date and, description, ‘‘Protocol Records, State–
Numbers (SSNs) extracted from our if both agencies meet certain conditions, 33,’’ will read as set forth below.
Medicare Database (MDB) File System. it may extend for an additional 12
The MDB File System is a repository of Joyce A. Barr,
months thereafter.
Medicare applicant and beneficiary Assistant Secretary for Administration, U.S.
[FR Doc. 2016–04123 Filed 2–25–16; 8:45 am] Department of State.
information related to Medicare Part A,
BILLING CODE 4191–02–P
Part B, Medicare Advantage Part C, and STATE–33
Medicare Part D. We may disclose file
data from the MDB System pursuant to SYSTEM NAME:
the ‘‘Medicare Part D and Part D DEPARTMENT OF STATE Protocol Records.
Subsidy File’’ (60–0321), fully [Public Notice 9455] SYSTEM CLASSIFICATION:
published at 71 Federal Register 42159
on July 25, 2006 and amended at 72 Privacy Act; System of Records: Unclassified and Classified.
Federal Register 69723 on December 10, Protocol Records, State–33. SYSTEM LOCATION:
2007. Department of State, 2201 C Street
Fiscal Service will match the SSNs in SUMMARY: Notice is hereby given that
the Department of State proposes to NW., Washington, DC 20520. Abroad at
our finder file with the SSNs in Fiscal
amend an existing system of records, U.S. embassies, U.S. consulates general,
Service Savings Securities Registration
Protocol Records, State–33, pursuant to and U.S. consulates; U.S. missions;
Systems and return the formatted
the provisions of the Privacy Act of Department of State annexes; various
comparison file. These records reside in
1974, as amended (5 U.S.C. 552a) and field and regional offices throughout the
the systems of records Treasury/
Office of Management and Budget United States. Within a government
BPD.002, ‘‘United States Savings-Type
Circular No. A–130, Appendix I. cloud, implemented by the Department
Securities Treasury/BPD’’ and Treasury/
DATES: This system of records will be
of State and provided by a cloud-based
BPD.008, ‘‘Retail Treasury Securities
effective on April 6, 2016, unless we software as a service (SaaS) provider.
Access Application—Treasury/BPD’’
fully published at 73 Federal Register receive comments that will result in a CATEGORIES OF INDIVIDUALS COVERED BY THE
No. 142, pages 42904–2491 on July 23, contrary determination. SYSTEM:
2008. ADDRESSES: Any persons interested in Individuals covered by this system
For definitive records (i.e., the actual commenting on the amended system of include those receiving gifts and
securities issued in engraved or printed records may do so by writing to the decorations from foreign governments;
physical form), we will furnish Fiscal Director; Office of Information Programs individuals invited to and supporting
Service with the SSN, in a specified and Services, A/GIS/IPS; Department of official Department of State functions or
format, for each individual for whom we State, SA–2; 515 22nd Street NW., other events co-sponsored with the
request Savings Securities ownership Washington, DC 20522–8100. federal government or other partners;
information. Fiscal Service will disclose FOR FURTHER INFORMATION CONTACT: John applicants for participation and
the following to us: (a) The Hackett, Director; Office of Information attendees of Department of State
denomination of the security; (b) the Programs and Services, A/GIS/IPS; conferences or other events co-
serial number; (c) the series; (d) the Department of State, SA–2; 515 22nd sponsored with the federal government
issue date of the security; (e) the current Street NW., Washington, DC 20522– or other partners; individuals who are
redemption value; and (f) the return 8100, or at Privacy@state.gov. part of foreign delegations; individuals
date of the finder file. working at foreign embassies, missions
For book entry records (i.e., securities SUPPLEMENTARY INFORMATION: The
Department of State proposes that the and organizations; and nominees for
maintained as computer records on the foreign ambassadorships to the United
records of a bank or Fiscal Service), we current system will retain the name
‘‘Protocol Records’’ (previously States.
will furnish Fiscal Service with the
SSN, in a specified format, for each published at 78 FR 54945). The CATEGORIES OF RECORDS IN THE SYSTEM:
individual for whom we request Savings information in this system of records is Records in this system include
Securities registration information. an accounting of those U.S. Government descriptions of gifts and decorations
Fiscal Service bases the query on the officials receiving gifts and decorations received from foreign governments;
SSN associated with the account and from foreign governments and to record donors; guest lists; type of function;
reports any subsequent account for historical, organizational, and sample invitations; contact information,
holdings. When a match occurs on an logistical purposes the names of the address and occupation; biographical
SSN, Fiscal Service will disclose the individuals applying to participate, information (this includes, but is not
following: (a) The purchase amount; (b) invited to, supporting, and attending limited to: Names, nationalities and
the account number and confirmation official Department of State functions or citizenship, résumés, curricula vitae,
number; (c) the series; (d) the issue date other events co-sponsored with the copies of passports, copies of visas,
of the security; (e) the current Federal Government or other partners, dates of birth, and photographs), special
redemption value; and (f) the return and to verify individuals nominated as needs, requests and accommodations,
mstockstill on DSK4VPTVN1PROD with NOTICES
date of the finder file. a diplomatic representative on behalf of travel arrangements and related
a foreign government. The proposed information, security information, and
E. INCLUSIVE DATES OF THE MATCHING PROGRAM system will include modifications to the application and registration
The effective date of this matching following sections: System location, information.
program is April 1, 2016, provided that Categories of individuals, Categories of
the following notice periods have records, Purpose, Routine Uses, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
lapsed: 30 days after publication of this Safeguards, System managers, and 22 U.S.C. 2621, 22 U.S.C. 2625, 22
notice in the Federal Register and 40 administrative updates. U.S.C. 4301 et seq.
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![9924 Federal Register / Vol. 81, No. 38 / Friday, February 26, 2016 / Notices
The Director of Major Events and CFR 1150.41 to acquire from Greenville Board decisions and notices are
Conferences Staff, Office of Major County Economic Development available on our Web site at
Events and Conferences, Department of Corporation (GCEDC) approximately ‘‘WWW.STB.DOT.GOV.’’
State, 2201 C Street NW., Washington 3.29 miles of rail-banked line between Decided: February 23, 2016.
DC, 20520. milepost AJK 585.34 in East Greenville, By the Board, Rachel D. Campbell,
S.C., and milepost AJK 588.63 in Director, Office of Proceedings.
NOTIFICATION PROCEDURE:
Greenville, S.C. (the Line), and to
Kenyatta Clay,
Individuals who have cause to believe acquire GCEDC’s residual common
that the Office of the Chief of Protocol Clearance Clerk.
carrier obligation on the Line.1
or Office of Major Events and According to the County, it has [FR Doc. 2016–04162 Filed 2–25–16; 8:45 am]
Conferences Staff may have records reached an agreement with GCEDC BILLING CODE 4915–01–P
pertaining to him or her should write to pursuant to which, upon the
the following address: Director; Office of effectiveness of this transaction, GCEDC
Information Programs and Services, A/ will transfer to the County the entirety SURFACE TRANSPORTATION BOARD
GIS/IPS; SA–2 Department of State; 515 of its interest in the Line, including its [Docket No. FD 35999]
22nd Street NW., Washington, DC residual common carrier obligation. The
20522–8100. end result will be that all of GCEDC’s Olympia & Belmore Railroad, Inc.—
The individual must specify that he or ownership rights and responsibilities in Lease and Operation Exemption
she requests the records of the Office of the Line will be transferred to the Including Interchange Commitment—
the Chief of Protocol or the Office of County and remain rail-banked. BNSF Railway Company
Major Events and Conferences Staff to The County states that the proposed
be checked. At a minimum, the acquisition will not involve any Olympia & Belmore Railroad, Inc.
individual must include the following: provision or agreement between GCEDC (OBRR), a noncarrier, has filed a verified
Name, date and place of birth, current and the County that would limit future notice of exemption under 49 CFR
mailing address and zip code, signature, interchange with a third-party 1150.31 to lease from BNSF Railway
and any other information helpful in connecting carrier. Company (BNSF), and to operate,
identifying the record. The transaction may be consummated approximately 13.06 miles of rail
on or after March 13, 2016 (30 days after consisting of the following: (1) 5.50
RECORD ACCESS PROCEDURES: the notice of exemption was filed). miles of track between milepost 9.07
Individuals who wish to gain access The County certifies that its projected near Olympia, Wa., and milepost 14.57
to or amend records pertaining to annual revenues as a result of this near Belmore, Wa., in Thurston County,
themselves should write to the Director; transaction will not result in its Wa.; (2) incidental overhead trackage
Office of Information Programs and becoming a Class I or Class II rail carrier rights over approximately 7.56 miles of
Services (address above). and will not exceed $5 million. Union Pacific Railroad Company track
If the verified notice contains false or between East Olympia, Wa., and
CONTESTING RECORD PROCEDURES: misleading information, the exemption Olympia, Wa.; and (3) joint use of
(See above). is void ab initio. Petitions to revoke the terminal trackage at Olympia, Wa.,
exemption under 49 U.S.C. 10502(d) pursuant to a lease agreement
RECORD SOURCE CATEGORIES: may be filed at any time. The filing of (Agreement) dated February 12, 2016.1
These records contain information a petition to revoke will not This transaction is related to a
collected directly from: The individual automatically stay the effectiveness of concurrently filed verified notice of
who is the subject of these records; the exemption. Petitions for stay must exemption in Genesee & Wyoming
employers and public references; other be filed no later than March 4, 2016 (at Inc.—Continuance in Control
officials in the Department of State; least seven days before the exemption Exemption—Olympia & Belmore
other government agencies; foreign becomes effective). Railroad, Docket No. FD 36000, in
governments; and other public and An original and 10 copies of all which Genesee & Wyoming Inc. (GWI)
professional institutions possessing pleadings, referring to Docket No. FD seeks Board approval to continue in
relevant information. 35997, must be filed with the Surface control of OBRR under 49 CFR
Transportation Board, 395 E Street SW., 1180.2(d)(2), upon OBRR’s becoming a
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS Washington, DC 20423–0001. In
OF THE ACT: Class III rail carrier.
addition, a copy must be served on As required under 49 CFR
None. William A. Mullins, Baker & Miller
1150.43(h)(1), OBRR has disclosed in its
[FR Doc. 2016–04192 Filed 2–25–16; 8:45 am] PLLC, 2401 Pennsylvania Ave. NW.,
verified notice that the subject
BILLING CODE 4710–24–P Suite 300, Washington, DC 20037.
According to the County, this action Agreement contains an interchange
is categorically excluded from commitment that affects interchange
environmental review under 49 CFR with carriers other than BNSF at the
SURFACE TRANSPORTATION BOARD interchange point of East Olympia, Wa.
1105.6(c).
[Docket No. FD 35997] OBRR has provided additional
1 The Line is rail banked pursuant to § 8(d) of the information regarding the interchange
County of Greenville, S.C.— National Trails System Act, 16 U.S.C. 1247(d). See commitment as required by 49 CFR
Acquisition Exemption—Rail Line of Greenville Cty. Econ. Dev. Corp.—Aban. 1150.43(h).
mstockstill on DSK4VPTVN1PROD with NOTICES
Exemption—in Greenville Cty, S.C., AB 490 (Sub-
Greenville County Economic No. 2X) (STB served May 18, 2015). In a letter filed
Development Corporation on September 14, 2015, in Docket No. AB 490 (Sub- 1 OBRR filed a confidential version of the
No. 2X), the County and GCEDC jointly notified the Agreement with its notice of exemption to be kept
The County of Greenville, S.C. Board that an interim trail use/rail-banking confidential by the Board under 49 CFR 1104.14(a)
(County), a non-operating Class III rail agreement had been reached between the parties. without need for the filing of an accompanying
Currently, the County is the trail sponsor, and motion for protective order under 49 CFR
carrier and political subdivision of the GCEDC is the owner of the Line and holder of the 1104.14(b). OBRR states that exhibits to the
State of South Carolina, has filed a residual common carrier right to reactivate rail Agreement that do not relate to or affect the
verified notice of exemption under 49 service. interchange commitment have been omitted.
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Document Created: 2018-02-02 14:37:27
Document Modified: 2018-02-02 14:37:27
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Dates | This system of records will be effective on April 6, 2016, unless we receive comments that will result in a contrary determination. | |
| Contact | John Hackett, Director; Office of Information Programs and Services, A/GIS/IPS; Department of State, SA- 2; 515 22nd Street NW., Washington, DC 20522-8100, or at [email protected] | |
| FR Citation | 81 FR 9922 |
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