82 FR 20592 - Agency Information Collection Activities: Proposed Collection; Comment Request; Generic Clearance for the Collection of Qualitative Feedback on Agency Service Delivery

COURT SERVICES AND OFFENDER SUPERVISION AGENCY FOR THE DISTRICT OF COLUMBIA

Federal Register Volume 82, Issue 84 (May 3, 2017)

Page Range		20592-20594
FR Document		2017-08911

As part of a federal government-wide effort to streamline the process to seek feedback from the public on service delivery, CSOSA is seeking comment on the development of the following proposed Generic Information Collection Request (Generic ICR): ``Generic Clearance for the Collection of Qualitative Feedback on Agency Service Delivery '' for approval under the Paperwork Reduction Act (PRA). This notice announces our intent to submit this collection to OMB for approval and solicit comments on specific aspects for the proposed information collection.

Federal Register, Volume 82 Issue 84 (Wednesday, May 3, 2017)

[Federal Register Volume 82, Number 84 (Wednesday, May 3, 2017)]
[Notices]
[Pages 20592-20594]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-08911]


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COURT SERVICES AND OFFENDER SUPERVISION AGENCY FOR THE DISTRICT OF 
COLUMBIA


Agency Information Collection Activities: Proposed Collection; 
Comment Request; Generic Clearance for the Collection of Qualitative 
Feedback on Agency Service Delivery

AGENCY: Court Services and Offender Supervision Agency for the District 
of Columbia (CSOSA).

ACTION: Notice and request for comments.

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SUMMARY: As part of a federal government-wide effort to streamline the 
process to seek feedback from the public on service delivery, CSOSA is 
seeking comment on the development of the following proposed Generic 
Information Collection Request (Generic ICR): ``Generic Clearance for 
the Collection of Qualitative Feedback on Agency Service Delivery '' 
for approval under the Paperwork Reduction Act (PRA). This notice 
announces our intent to submit this collection to OMB for approval and 
solicit comments on specific aspects for the proposed information 
collection.

DATES: Consideration will be given to all comments received by July 3, 
2017.

ADDRESSES: You may submit written comments, identified by ``Collection 
of Qualitative Feedback on Agency Service Delivery'' to: Rochelle 
Durant, Program Analyst, Office of General Counsel, Court Services and 
Offender Supervision Agency for the District of Columbia, 633 Indiana 
Avenue NW., Washington, DC 20004 or to [email protected]. Fax: 
(202) 220-5315.
    Comments submitted in response to this notice may be made available 
to the public. For this reason, please do not include in your comments 
information of a confidential nature, such as sensitive personal 
information or proprietary information. If you send an email comment, 
your email address will be automatically captured and included as part 
of the comment that is placed in the public docket and may be made 
available on the Internet. Please note that responses to this public 
comment request containing any routine notice about the confidentiality 
of the communication will be treated as public comments that may be 
made available to the public notwithstanding the inclusion of the 
routine notice.

FOR FURTHER INFORMATION CONTACT: Rochelle Durant, Program Analyst, 
Office of General Counsel, Court Services and Offender Supervision 
Agency for the District of Columbia, 633

[[Page 20593]]

Indiana Avenue NW., Room 1253, Washington, DC 20004, (202) 220-5304 or 
to [email protected].
    For content support: William T. Miles, Congressional Affairs 
Specialist, Office of Legislative, Intergovernmental and Public 
Affairs, Court Services and Offender Supervision Agency for the 
District of Columbia, 633 Indiana Avenue NW., Room 1268, Washington, DC 
20004, (202) 220-5344 or to [email protected].

SUPPLEMENTARY INFORMATION:
    Title: Generic Clearance for the Collection of Qualitative Feedback 
on Agency Service Delivery.
    Abstract: Under the PRA (44 U.S.C. 3501-3520), federal agencies 
must obtain approval from the Office of Management and Budget (OMB) for 
each collection of information they collect or sponsor. Section 
3506(c)(2)(A) of the PRA (944 U.S.C. 3506(c)(2)(A) requires federal 
agencies to provide a 60-day notice in the Federal Register concerning 
each proposed collection of information, including each proposed 
extension of an existing collection of information, before submitting 
the collection of information to OMB for approval. To comply with this 
requirement, CSOSA is publishing notice of the proposed collection of 
information set forth in this document. The proposed information 
collection activity provides a means to garner qualitative customer and 
stakeholder feedback in an efficient, timely manner, in accordance with 
the Administration's commitment to improving service delivery. By 
qualitative feedback we mean information that provides useful insights 
on perceptions and opinions, but are not statistical surveys that yield 
quantitative results that can be generalized to the population of 
study. This feedback will provide insights into customer or stakeholder 
perceptions, experiences and expectations, provide an early warning of 
issues with service, or focus attention on areas where communication, 
training or changes in operations might improve delivery of products or 
services. These collections will allow for ongoing, collaborative and 
actionable communications between the Agency and its customers and 
stakeholders. It will also allow feedback to contribute directly to the 
improvement of program management.
    The Agency has traditionally used paper form surveys as its primary 
public information collection method. However, to further comply with 
the goals of the PRA, the Agency is planning to implement the use of 
online electronic survey tools to obtain customer and client feedback 
regarding Agency programs and supervision support services. The Agency 
will request authorization from OMB to add to the Agency's current 
paper form option provided to our public stakeholders, an electronic 
option to complete the Agency's standard surveys online. The contents 
in online version and in paper versions of the Agency's surveys will be 
identical.
    Similar to the process used for gaining public feedback via the 
Agency's traditional paper form surveys, the online surveys would be 
forwarded to the meeting participants at the conclusion of an event or 
program via the participants previously registered email address. The 
results of the electronic surveys would be tallied by the online 
software and then forward to a centralized user account for further 
evaluation and review or to be merged with any results from completed 
hard copy paper surveys. Prior to implementation and use of the online 
survey, the Agency will conduct internal testing with fewer than nine 
members of the public to ensure proper functioning and ease of use.
    The solicitation of feedback will target areas such as: Timeliness, 
appropriateness, accuracy of information, courtesy, efficiency of 
service delivery, and resolution of issues with service delivery. 
Responses will be assessed to plan and inform efforts to improve or 
maintain the quality of service offered to the public. If this 
information is not collected, vital feedback from customers and 
stakeholders on the Agency's services will be unavailable.
    The Agency will only submit a collection for approval under this 
generic clearance if it meets the following conditions:
    1. The collections are voluntary;
    2. The collections are low-burden for respondents (based on 
considerations of total burden hours, total number of respondents, or 
burden-hours per respondent) and are low-cost for both the respondents 
and the federal government;
    3. The collections are non-controversial and do not raise issues of 
concern to other federal agencies;
    4. Any collection is targeted to the solicitation of opinions from 
respondents who have experience with the program or may have experience 
with the program in the near future;
    5. Personally identifiable information (PII) is collected only to 
the extent necessary and is not retained;
    6. Information gathered will be used only internally for general 
service improvement and program management purposes and is not intended 
for release outside of the agency;
    7. Information gathered will not be used for the purpose of 
substantially informing influential policy decisions; and
    8. Information gathered will yield qualitative information; the 
collections will not be designed or expected to yield statistically 
reliable results or used as though the results are generalizable to the 
population of study.

Feedback collected under this generic clearance provides useful 
information, but it does not yield data that can be generalized to the 
overall population. This type of generic clearance for qualitative 
information will not be used for quantitative information collections 
that are designed to yield reliably actionable results, such as 
monitoring trends over time or documenting program performance. Such 
data uses require more rigorous designs that address: The target 
population to which generalizations will be made, the sampling frame, 
the sample design (including stratification and clustering), the 
precision requirements or power calculations that justify the proposed 
sample size, the expected response rate, methods for assessing 
potential non-response bias, the protocols for data collection, and any 
testing procedures that were or will be undertaken prior to fielding 
the study. Depending on the degree of influence the results are likely 
to have, such collections may still be eligible for submission for 
other generic mechanisms that are designed to yield quantitative 
results.
    As a general matter, information collections will not result in any 
new system of records containing privacy information and will not ask 
questions of a sensitive nature, such as sexual behavior and attitudes, 
religious beliefs, and other matters that are commonly considered 
private.
    Current Actions: New collection of information.
    Type of Review: New Collection.
    (1) Affected Public: Individuals currently under CSOSA supervision. 
CSOSA stakeholders including criminal justice system (e.g., judges, law 
enforcement officers) and community partners.
    Estimated Number of Respondents: 450.
    Below we provide projected average estimates for the next three 
years:
    Average Expected Annual Number of Activities: 15.
    Average Number of Respondents per Activity: 30.
    Annual Responses: 450.
    Frequency of Response: Once per request.

[[Page 20594]]

    Average Minutes per Response: 10.
    Burden Hours: 75.
    Request for Comments: Comments submitted in response to this notice 
will be summarized and/or included in the request for OMB approval. 
Comments are invited on: (a) Whether the collection of information is 
necessary for the proper performance of the functions of the agency, 
including whether the information shall have practical utility; (b) the 
accuracy of the agency's estimate of the burden of the collection of 
information; (c) ways to enhance the quality, utility, and clarity of 
the information to be collected; (d) whether paper or electronic 
information collection is preferred and explanation regarding choice; 
and (e) estimates of capital or start-up costs and costs of operation, 
maintenance, and purchase of services to provide information. Burden 
means the total time, effort, or financial resources expended by 
persons to generate, maintain, retain, disclose or provide information 
to or for a Federal agency. This includes the time needed to review 
instructions; to develop, acquire, install and utilize technology and 
systems for the purpose of collecting, validating and verifying 
information, processing and maintaining information, and disclosing and 
providing information; to train personnel and to be able to respond to 
a collection of information, to search data sources, to complete and 
review the collection of information; and to transmit or otherwise 
disclose the information.

    Dated: April 27, 2017.
Rochelle Durant,
Program Analyst, Court Services and Offender Supervision Agency, for 
the District of Columbia.
[FR Doc. 2017-08911 Filed 5-2-17; 8:45 am]
 BILLING CODE 3129-04-P

Federal Register / Vol. 82, No. 84 / Wednesday, May 3, 2017 / Notices 20593

Indiana Avenue NW., Room 1253, Agency programs and supervision purposes and is not intended for release
Washington, DC 20004, (202) 220–5304 support services. The Agency will outside of the agency;
or to Rochelle.Durant@csosa.gov. request authorization from OMB to add 7. Information gathered will not be
For content support: William T. to the Agency’s current paper form used for the purpose of substantially
Miles, Congressional Affairs Specialist, option provided to our public informing influential policy decisions;
Office of Legislative, Intergovernmental stakeholders, an electronic option to and
and Public Affairs, Court Services and complete the Agency’s standard surveys 8. Information gathered will yield
Offender Supervision Agency for the online. The contents in online version qualitative information; the collections
District of Columbia, 633 Indiana and in paper versions of the Agency’s will not be designed or expected to
Avenue NW., Room 1268, Washington, surveys will be identical. yield statistically reliable results or used
DC 20004, (202) 220–5344 or to Similar to the process used for gaining as though the results are generalizable to
William.Miles@csosa.gov. public feedback via the Agency’s the population of study.
SUPPLEMENTARY INFORMATION: traditional paper form surveys, the Feedback collected under this generic
Title: Generic Clearance for the online surveys would be forwarded to clearance provides useful information,
Collection of Qualitative Feedback on the meeting participants at the but it does not yield data that can be
Agency Service Delivery. conclusion of an event or program via generalized to the overall population.
Abstract: Under the PRA (44 U.S.C. the participants previously registered This type of generic clearance for
3501–3520), federal agencies must email address. The results of the qualitative information will not be used
obtain approval from the Office of electronic surveys would be tallied by for quantitative information collections
Management and Budget (OMB) for each the online software and then forward to that are designed to yield reliably
collection of information they collect or a centralized user account for further actionable results, such as monitoring
sponsor. Section 3506(c)(2)(A) of the evaluation and review or to be merged trends over time or documenting
PRA (944 U.S.C. 3506(c)(2)(A) requires with any results from completed hard program performance. Such data uses
federal agencies to provide a 60-day copy paper surveys. Prior to require more rigorous designs that
notice in the Federal Register implementation and use of the online address: The target population to which
concerning each proposed collection of survey, the Agency will conduct generalizations will be made, the
information, including each proposed internal testing with fewer than nine sampling frame, the sample design
extension of an existing collection of members of the public to ensure proper (including stratification and clustering),
information, before submitting the functioning and ease of use. the precision requirements or power
collection of information to OMB for The solicitation of feedback will target calculations that justify the proposed
approval. To comply with this areas such as: Timeliness, sample size, the expected response rate,
requirement, CSOSA is publishing appropriateness, accuracy of methods for assessing potential non-
notice of the proposed collection of information, courtesy, efficiency of response bias, the protocols for data
information set forth in this document. service delivery, and resolution of collection, and any testing procedures
The proposed information collection issues with service delivery. Responses that were or will be undertaken prior to
activity provides a means to garner will be assessed to plan and inform fielding the study. Depending on the
qualitative customer and stakeholder efforts to improve or maintain the degree of influence the results are likely
feedback in an efficient, timely manner, quality of service offered to the public. to have, such collections may still be
in accordance with the Administration’s If this information is not collected, vital eligible for submission for other generic
commitment to improving service feedback from customers and mechanisms that are designed to yield
delivery. By qualitative feedback we stakeholders on the Agency’s services quantitative results.
mean information that provides useful will be unavailable. As a general matter, information
insights on perceptions and opinions, The Agency will only submit a collections will not result in any new
but are not statistical surveys that yield collection for approval under this system of records containing privacy
quantitative results that can be generic clearance if it meets the information and will not ask questions
generalized to the population of study. following conditions: of a sensitive nature, such as sexual
This feedback will provide insights into 1. The collections are voluntary; behavior and attitudes, religious beliefs,
customer or stakeholder perceptions, 2. The collections are low-burden for and other matters that are commonly
experiences and expectations, provide respondents (based on considerations of considered private.
an early warning of issues with service, total burden hours, total number of Current Actions: New collection of
or focus attention on areas where respondents, or burden-hours per information.
respondent) and are low-cost for both Type of Review: New Collection.
communication, training or changes in (1) Affected Public: Individuals
operations might improve delivery of the respondents and the federal
currently under CSOSA supervision.
products or services. These collections government;
CSOSA stakeholders including criminal
will allow for ongoing, collaborative and 3. The collections are non-
justice system (e.g., judges, law
actionable communications between the controversial and do not raise issues of
enforcement officers) and community
Agency and its customers and concern to other federal agencies;
partners.
stakeholders. It will also allow feedback 4. Any collection is targeted to the Estimated Number of Respondents:
to contribute directly to the solicitation of opinions from 450.
improvement of program management. respondents who have experience with Below we provide projected average
The Agency has traditionally used the program or may have experience estimates for the next three years:
nlaroche on DSK30NT082PROD with NOTICES

paper form surveys as its primary public with the program in the near future; Average Expected Annual Number of
information collection method. 5. Personally identifiable information Activities: 15.
However, to further comply with the (PII) is collected only to the extent Average Number of Respondents per
goals of the PRA, the Agency is necessary and is not retained; Activity: 30.
planning to implement the use of online 6. Information gathered will be used Annual Responses: 450.
electronic survey tools to obtain only internally for general service Frequency of Response: Once per
customer and client feedback regarding improvement and program management request.

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Document Created: 2018-11-08 08:36:32
Document Modified: 2018-11-08 08:36:32

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice and request for comments.
Dates		Consideration will be given to all comments received by July 3, 2017.
Contact		Rochelle Durant, Program Analyst, Office of General Counsel, Court Services and Offender Supervision Agency for the District of Columbia, 633 Indiana Avenue NW., Room 1253, Washington, DC 20004, (202) 220-5304 or to [email protected]
FR Citation		82 FR 20592