82 FR 23075 - Privacy Act of 1974 System of Records Notice

NATIONAL TRANSPORTATION SAFETY BOARD

Federal Register Volume 82, Issue 96 (May 19, 2017)

Page Range		23075-23077
FR Document		2017-10220

The NTSB is notifying the public about a new Privacy Act System of Records for its Medical Investigation Catalog System (MEDICS). MEDICS maintains personally identifiable health information that the NTSB collects in electronic form about individuals involved in transportation accidents and incidents that the NTSB investigates.

Federal Register, Volume 82 Issue 96 (Friday, May 19, 2017)

[Federal Register Volume 82, Number 96 (Friday, May 19, 2017)]
[Notices]
[Pages 23075-23077]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2017-10220]

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NATIONAL TRANSPORTATION SAFETY BOARD

Privacy Act of 1974 System of Records Notice

AGENCY: National Transportation Safety Board (NTSB).

ACTION: Notice to establish a new Privacy Act System of Records.

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SUMMARY: The NTSB is notifying the public about a new Privacy Act
System of Records for its Medical Investigation Catalog System
(MEDICS). MEDICS maintains personally identifiable health information
that the NTSB collects in electronic form about individuals involved in
transportation accidents and incidents that the NTSB investigates.

DATES: This action will be effective without further notice 30 days
from the date of publication in the Federal Register, unless the NTSB
receives comments that result in a contrary determination.

ADDRESSES: You may send written comments using any of the following
methods:
1. Government-wide rulemaking Web site: Go to http://www.regulations.gov and follow the instructions for sending your
comments electronically.
2. Mail: Mail comments concerning this notice to Melba D. Moye,
CIO-40, National Transportation Safety Board, 490 L'Enfant Plaza SW.,
Washington, DC 20594-2000.
3. Virtual Fax: (202) 558-4290, Attention: Melba D. Moye.
4. Hand Delivery: 6th Floor, National Transportation Safety Board,
CIO-40, 490 L'Enfant Plaza SW., Washington, DC, between 9 a.m. and 4:30
p.m., Monday through Friday, except Federal holidays.
All comments received will be available for public inspection at
the above address.

FOR FURTHER INFORMATION CONTACT: Melba D. Moye, Office of Chief
Information Officer, Records Management Division, (202) 314-6551.
PRIVACY ACT SYSTEM OF RECORDS:

Medical Investigation Catalog System (MEDICS) NTSB-33

SYSTEM NAME:
Medical Investigation Catalog System (MEDICS).

SYSTEM LOCATION:
National Transportation Safety Board, Office of Research and
Engineering, 490 L'Enfant Plaza SW., Washington, DC 20594.

[[Page 23076]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
MEDICS records contain personally identifiable information (PII),
which may include health information as defined below, of individuals
such as operators, crewmembers, occupants, and bystanders involved in
transportation accidents or incidents investigated or studied by the
NTSB, as well as related PII of individuals responsible for providing
their medical care.

CATEGORIES OF RECORDS IN THE SYSTEM:
MEDICS contains electronically recorded PII, including health
information, which means any information that--
(A) Is created or received by a health care provider, health plan,
public health authority, employer, life insurer, school or university,
or health care clearinghouse; and
(B) Relates to the past, present, or future physical or mental
health or condition of an individual; the provision of health care to
an individual; or the past, present, or future payment for the
provision of health care to an individual.
MEDICS may also contain electronically recorded health information,
as described by paragraph B above, from individuals, families, or other
entities, whether created or received by or from one of the entities
described in paragraph A above. For the NTSB's purposes, this includes
any record of medical conditions or care, for example, notes from a
health care provider; medical certification documentation such as
Federal Aviation Administration blue ribbon files and commercial
driver's license long forms; results of any drug or toxicology tests;
radiology images; autopsy reports; laboratory reports; prehospital
patient care reports; ambulance run sheets or patient care reports;
pharmacy records; billing and insurance information; results from a
search of a prescription monitoring program; and any other official
record related to an individual's health care.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title 49 United States Code (U.S.C.) Chapter 11 and Title 49 Code
of Federal Regulations (CFR) Parts 802 and 831.

PURPOSE(S):
The purpose of MEDICS is to securely receive and store health
information records. The NTSB is an independent federal agency
responsible for determining the probable cause of transportation
accidents or incidents, conducting transportation safety research,
promoting transportation safety, and assisting victims of
transportation accidents and their families. In support of the agency's
statutory mandate, NTSB investigators, medical officers, and staff
routinely review health information records to assess the facts and
circumstances of an accident or incident.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USES, AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under the Privacy Act, 5
U.S.C. 552a(b), and described in the NTSB's Appendix A: General Routine
Uses Applicable to All Systems of Records (currently published at 77
Federal Register 62060, 62087 on October 11, 2012), the NTSB may
disclose information contained in this system of records without the
consent of the subject individual if the disclosure is compatible with
the purpose for which the record was collected under the following
routine uses:
1. Disclosure to NTSB employees in their official capacity and who
have a need to know in the course of an ongoing official NTSB activity,
including, but not limited to the following duties:
a. Providing assistance to victims of transportation accidents and
their families;
b. performing analysis as part of any special study or
investigation about transportation safety, including avoiding personal
injury; and
c. examining techniques and methods of investigation and
periodically publishing recommended procedures for accident and
incident investigations.
2. Disclosure to participants in NTSB investigations, with suitable
technical expertise as determined by the NTSB, to assist in
establishing the facts and circumstances of investigations.
Participants may include suitable technical representatives from
operators or manufacturers involved in accidents or incidents as well
as representatives from federal, state, and local agencies;
3. Disclosure to medical consultants or contractors as appropriate
to enable consultation related to the investigation;
4. Disclosure when necessary to the public of as part of the
evidentiary record or as part of an agency report in an investigation
or study pursuant to 49 U.S.C. Chapter 11;
5. Disclosure of autopsy and toxicology reports to the US
Department of Transportation, the US Coast Guard, and other federal
departments or agencies; and
6. Disclosure to an agency, organization, or individual for the
purpose of performing audit or oversight operations as authorized by
law, but only such information as is necessary and relevant to such
audit or oversight function.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
These records are maintained electronically in a database. Only
NTSB personnel may access the health information of individuals whose
medical conditions or medical care may be relevant to determining the
probable cause of an accident or incident, to evaluate human
performance or survival factors issues arising during an accident or
incident investigation, as part of the victim and family assistance
process following an accident or incident, to carry out special studies
and investigations about transportation safety (including avoiding
personal injury), or to examine techniques and methods of accident or
incident investigation, and periodically publish recommended procedures
for accident or incident investigations.

RETRIEVABILITY:
The MEDICS system is searchable by NTSB accident or incident
number; accident city; accident state; accident country; and individual
name, age, and date of birth.

SAFEGUARDS:
The computerized records contained within MEDICS are maintained in
a secure, password-protected computer system. Access to and use of
these records are limited to those persons whose official duties
require such access. This system conforms to all applicable federal
laws and regulations, as well as NTSB policies and standards, as they
relate to information security and data privacy. In this regard, the
following laws and regulations may apply: The Privacy Act of 1974; the
Federal Information Security Management Act of 2002; the Computer Fraud
and Abuse Act of 1986; the Health Insurance Portability and
Accountability Act of 1996 (HIPAA); the E-Government Act of 2002; and
corresponding regulations implementing these statutes. The NTSB is a
public health authority for purposes of HIPAA, 79 Federal Register
28970, May 20, 2014.

[[Page 23077]]

RETENTION AND DISPOSAL:
The NTSB will maintain all relevant and necessary PII records,
including health information, until a record disposal schedule is
approved by the National Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:
Chief Medical Officer, Office of Research and Engineering, National
Transportation Safety Board, 490 L'Enfant Plaza SW., Washington, DC
20594.

NOTIFICATION PROCEDURE:
Individuals wishing to inquire about whether this system of records
contains information about them may contact the Chief, Records
Management Division, National Transportation Safety Board, 490 L'Enfant
Plaza SW., Washington, DC 20594. Individuals must comply with NTSB
regulations regarding the Privacy Act, 49 CFR Part 802, and must
furnish the following information for their records to be located and
identified:
1. Full name(s)
2. Date of birth
3. If known, the date and location of the accident, incident, or
occurrence, or the NTSB investigation identifier(s) for the
investigation(s) in which the NTSB created or obtained the record
4. Signature

RECORD ACCESS PROCEDURE:
Same as the Notification Procedure.

CONTESTING RECORD PROCEDURE:
a. Individuals wishing to amend their records should contact the
agency office identified in the Notification Procedure section and
furnish such identifying information as required by the agency to
locate and identify the records to be amended.
b. Individuals seeking amendment of their records must also follow
the agency's Privacy Act regulations, 49 CFR Part 802.
c. Where the requested amendment implicates information provided by
a third-party source, the agency will refer the individual to the
source from which the agency obtained the information. The NTSB is not
authorized to amend records from non-agency sources. Additionally, the
NTSB is not authorized to direct a non-agency source to change or alter
records.
d. Because medical practitioners may provide differing but equally
valid medical judgments and opinions when making medical evaluations of
an individual's health status, review of requests from individuals
seeking amendment of their medical records, beyond administrative
correction such as association of a medical record with an incorrect
individual, may be limited to consideration of including the differing
opinion in the record rather than attempting to determine whether the
original opinion is accurate.

RECORD SOURCE CATEGORIES:
Health information is obtained from health care providers,
insurers, employers, individuals, and family members of accident
victims. The NTSB may also obtain health information from other
federal, state, and local agencies that perform criminal, civil, or
accident investigations or regulatory oversight.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.

Dated: May 15, 2017.
LaSean R. McCray,
Assistant Federal Register Liaison Officer.
[FR Doc. 2017-10220 Filed 5-18-17; 8:45 am]
BILLING CODE 7533-01-P

Federal Register / Vol. 82, No. 96 / Friday, May 19, 2017 / Notices 23075

response, and estimated total burden law, no person shall generally be subject NATIONAL TRANSPORTATION
may be obtained free of charge from the to penalty for failing to comply with a SAFETY BOARD
RegInfo.gov Web site at http:// collection of information if the
www.reginfo.gov/public/do/ collection of information does not Privacy Act of 1974 System of Records
PRAViewICR?ref_nbr=201612-1230-001 display a valid Control Number. See 5 Notice
(this link will only become active on the CFR 1320.5(a) and 1320.6. For
day following publication of this notice) additional information, see the related AGENCY: National Transportation Safety
or by contacting Michel Smyth by notice published in the Federal Register Board (NTSB).
telephone at 202–693–4129 (this is not on November 23, 2016 (81 FR 84618). ACTION: Notice to establish a new
a toll-free number) or by email at DOL_ Interested parties are encouraged to Privacy Act System of Records.
PRA_PUBLIC@dol.gov. send comments to the OMB, Office of
Submit comments about this request Information and Regulatory Affairs at SUMMARY: The NTSB is notifying the
by mail to the Office of Information and the address shown in the ADDRESSES public about a new Privacy Act System
Regulatory Affairs, Attn: OMB Desk section within thirty (30) days of of Records for its Medical Investigation
Officer for DOL–ODEP, Office of publication of this notice in the Federal Catalog System (MEDICS). MEDICS
Management and Budget, Room 10235, Register. In order to help ensure maintains personally identifiable health
725 17th Street NW., Washington, DC appropriate consideration, comments information that the NTSB collects in
20503; by Fax: 202–395–5806 (this is should mention OMB ICR Reference electronic form about individuals
not a toll-free number); or by email: Number 201612–1230–001. The OMB is involved in transportation accidents and
OIRA_submission@omb.eop.gov. particularly interested in comments incidents that the NTSB investigates.
Commenters are encouraged, but not that: DATES: This action will be effective
required, to send a courtesy copy of any • Evaluate whether the proposed without further notice 30 days from the
comments by mail or courier to the U.S. collection of information is necessary date of publication in the Federal
Department of Labor—OASAM, Office for the proper performance of the Register, unless the NTSB receives
of the Chief Information Officer, Attn: functions of the agency, including comments that result in a contrary
Departmental Information Compliance whether the information will have determination.
Management Program, Room N1301, practical utility; ADDRESSES: You may send written
200 Constitution Avenue NW., • Evaluate the accuracy of the comments using any of the following
Washington, DC 20210; or by email: agency’s estimate of the burden of the methods:
DOL_PRA_PUBLIC@dol.gov. proposed collection of information, 1. Government-wide rulemaking Web
FOR FURTHER INFORMATION CONTACT: including the validity of the site: Go to http://www.regulations.gov
Contact Michel Smyth by telephone at methodology and assumptions used; and follow the instructions for sending
202–693–4129 (this is not a toll-free • Enhance the quality, utility, and your comments electronically.
number) or by email at DOL_PRA_ clarity of the information to be
PUBLIC@dol.gov. 2. Mail: Mail comments concerning
collected; and this notice to Melba D. Moye, CIO–40,
SUPPLEMENTARY INFORMATION: This ICR • Minimize the burden of the National Transportation Safety Board,
seeks PRA authority for the State collection of information on those who 490 L’Enfant Plaza SW., Washington,
Exchange on Employment and are to respond, including through the DC 20594–2000.
Disability (SEED) Initiative Evaluation use of appropriate automated, 3. Virtual Fax: (202) 558–4290,
information collection, which will electronic, mechanical, or other Attention: Melba D. Moye.
consist of a brief on-line survey that will technological collection techniques or
aid in the formative evaluation of the 4. Hand Delivery: 6th Floor, National
other forms of information technology, Transportation Safety Board, CIO–40,
SEED initiative. The SEED initiative is e.g., permitting electronic submission of
designed to advance policy 490 L’Enfant Plaza SW., Washington,
responses. DC, between 9 a.m. and 4:30 p.m.,
development at the State and local Agency: DOL–ODEP.
levels to promote employment Monday through Friday, except Federal
Title of Collection: State Exchange on holidays.
opportunities for people with Employment and Disability Initiative
disabilities. This survey will be All comments received will be
Evaluation. available for public inspection at the
distributed to a sample of State
OMB ICR Reference Number: 201612– above address.
Legislators and their staff who have had
1230–001. FOR FURTHER INFORMATION CONTACT:
the opportunity to participate in SEED
related activities and/or learn about Affected Public: State, Local, and Melba D. Moye, Office of Chief
SEED through various dissemination Tribal Governments. Information Officer, Records
activities. Consolidated Appropriations Total Estimated Number of Management Division, (202) 314–6551.
Act of 2016 Division H Title I section Respondents: 500.
Total Estimated Number of PRIVACY ACT SYSTEM OF RECORDS:
107(a) authorizes this information
collection. See Public Law 114–113 Responses: 500. Medical Investigation Catalog System
Division H Title I section 107(a). Total Estimated Annual Time Burden: (MEDICS) NTSB–33
This proposed information collection 108 hours.
is subject to the PRA. A Federal agency Total Estimated Annual Other Costs SYSTEM NAME:
asabaliauskas on DSK3SPTVN1PROD with NOTICES

generally cannot conduct or sponsor a Burden: $0. Medical Investigation Catalog System
collection of information, and the public Authority: 44 U.S.C. 3507(a)(1)(D). (MEDICS).
is generally not required to respond to
an information collection, unless it is Dated: May 8, 2017. SYSTEM LOCATION:
approved by the OMB under the PRA Michel Smyth, National Transportation Safety Board,
and displays a currently valid OMB Departmental Clearance Officer. Office of Research and Engineering, 490
Control Number. In addition, [FR Doc. 2017–10104 Filed 5–18–17; 8:45 am] L’Enfant Plaza SW., Washington, DC
notwithstanding any other provisions of BILLING CODE 4510–FX–P 20594.

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Federal Register / Vol. 82, No. 96 / Friday, May 19, 2017 / Notices 23077

RETENTION AND DISPOSAL: beyond administrative correction such to negotiated service agreement(s). The
The NTSB will maintain all relevant as association of a medical record with request(s) may propose the addition or
and necessary PII records, including an incorrect individual, may be limited removal of a negotiated service
health information, until a record to consideration of including the agreement from the market dominant or
disposal schedule is approved by the differing opinion in the record rather the competitive product list, or the
National Archives and Records than attempting to determine whether modification of an existing product
Administration. the original opinion is accurate. currently appearing on the market
dominant or the competitive product
SYSTEM MANAGER(S) AND ADDRESS: RECORD SOURCE CATEGORIES: list.
Chief Medical Officer, Office of Health information is obtained from Section II identifies the docket
Research and Engineering, National health care providers, insurers, number(s) associated with each Postal
Transportation Safety Board, 490 employers, individuals, and family Service request, the title of each Postal
L’Enfant Plaza SW., Washington, DC members of accident victims. The NTSB Service request, the request’s acceptance
20594. may also obtain health information from date, and the authority cited by the
other federal, state, and local agencies Postal Service for each request. For each
NOTIFICATION PROCEDURE: request, the Commission appoints an
that perform criminal, civil, or accident
Individuals wishing to inquire about investigations or regulatory oversight. officer of the Commission to represent
whether this system of records contains the interests of the general public in the
information about them may contact the EXEMPTIONS CLAIMED FOR THE SYSTEM:
proceeding, pursuant to 39 U.S.C. 505
Chief, Records Management Division, None. (Public Representative). Section II also
National Transportation Safety Board, Dated: May 15, 2017. establishes comment deadline(s)
490 L’Enfant Plaza SW., Washington, LaSean R. McCray, pertaining to each request.
DC 20594. Individuals must comply The public portions of the Postal
Assistant Federal Register Liaison Officer.
with NTSB regulations regarding the Service’s request(s) can be accessed via
[FR Doc. 2017–10220 Filed 5–18–17; 8:45 am]
Privacy Act, 49 CFR Part 802, and must the Commission’s Web site (http://
BILLING CODE 7533–01–P
furnish the following information for www.prc.gov). Non-public portions of
their records to be located and the Postal Service’s request(s), if any,
identified: can be accessed through compliance
1. Full name(s) POSTAL REGULATORY COMMISSION with the requirements of 39 CFR
2. Date of birth 3007.40.
[Docket Nos. CP2016–150; MC2017–132 and
3. If known, the date and location of The Commission invites comments on
CP2017–187; MC2017–133 and CP2017–188]
the accident, incident, or occurrence, or whether the Postal Service’s request(s)
the NTSB investigation identifier(s) for New Postal Products in the captioned docket(s) are consistent
the investigation(s) in which the NTSB with the policies of title 39. For
created or obtained the record AGENCY: Postal Regulatory Commission. request(s) that the Postal Service states
4. Signature ACTION: Notice. concern market dominant product(s),
applicable statutory and regulatory
RECORD ACCESS PROCEDURE: SUMMARY: The Commission is noticing a requirements include 39 U.S.C. 3622, 39
Same as the Notification Procedure. recent Postal Service filing for the U.S.C. 3642, 39 CFR part 3010, and 39
Commission’s consideration concerning CFR part 3020, subpart B. For request(s)
CONTESTING RECORD PROCEDURE: negotiated service agreements. This that the Postal Service states concern
a. Individuals wishing to amend their notice informs the public of the filing, competitive product(s), applicable
records should contact the agency office invites public comment, and takes other statutory and regulatory requirements
identified in the Notification Procedure administrative steps. include 39 U.S.C. 3632, 39 U.S.C. 3633,
section and furnish such identifying DATES: Comments are due: May 22, 39 U.S.C. 3642, 39 CFR part 3015, and
information as required by the agency to 2017. 39 CFR part 3020, subpart B. Comment
locate and identify the records to be deadline(s) for each request appear in
amended. ADDRESSES: Submit comments
electronically via the Commission’s section II.
b. Individuals seeking amendment of
their records must also follow the Filing Online system at http:// II. Docketed Proceeding(s)
agency’s Privacy Act regulations, 49 www.prc.gov. Those who cannot submit 1. Docket No(s).: CP2016–150; Filing
CFR Part 802. comments electronically should contact Title: Notice of United States Postal
c. Where the requested amendment the person identified in the FOR FURTHER Service of Amendment to Priority Mail
implicates information provided by a INFORMATION CONTACT section by
Express & Priority Mail Contract 29,
third-party source, the agency will refer telephone for advice on filing with Portions Filed Under Seal; Filing
the individual to the source from which alternatives. Acceptance Date: May 12, 2017; Filing
the agency obtained the information. FOR FURTHER INFORMATION CONTACT: Authority: 39 CFR 3015.5; Public
The NTSB is not authorized to amend David A. Trissell, General Counsel, at Representative: Kenneth R. Moeller;
records from non-agency sources. 202–789–6820. Comments Due: May 22, 2017.
Additionally, the NTSB is not SUPPLEMENTARY INFORMATION: 2. Docket No(s).: MC2017–132 and
authorized to direct a non-agency source CP2017–187; Filing Title: Request of the
asabaliauskas on DSK3SPTVN1PROD with NOTICES

to change or alter records. Table of Contents United States Postal Service to Add
d. Because medical practitioners may I. Introduction Priority Mail Express, Priority Mail &
provide differing but equally valid II. Docketed Proceeding(s) First-Class Package Service Contract 19
medical judgments and opinions when to Competitive Product List and Notice
making medical evaluations of an I. Introduction of Filing (Under Seal) of Unredacted
individual’s health status, review of The Commission gives notice that the Governors’ Decision, Contract, and
requests from individuals seeking Postal Service filed request(s) for the Supporting Data; Filing Acceptance
amendment of their medical records, Commission to consider matters related Date: May 12, 2017; Filing Authority: 39

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Document Created: 2018-11-08 08:48:25
Document Modified: 2018-11-08 08:48:25

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice to establish a new Privacy Act System of Records.
Dates		This action will be effective without further notice 30 days from the date of publication in the Federal Register, unless the NTSB receives comments that result in a contrary determination.
Contact		Melba D. Moye, Office of Chief Information Officer, Records Management Division, (202) 314-6551. PRIVACY ACT SYSTEM OF RECORDS:
FR Citation		82 FR 23075