82_FR_24581 82 FR 24479 - Recordkeeping

82 FR 24479 - Recordkeeping

COMMODITY FUTURES TRADING COMMISSION

Federal Register Volume 82, Issue 102 (May 30, 2017)

Page Range24479-24487
FR Document2017-11014

The Commodity Futures Trading Commission (the ``Commission'') is amending the recordkeeping obligations set forth in Commission regulations along with corresponding technical changes to certain provisions regarding retention of oral communications and record retention requirements applicable to swap dealers and major swap participants, respectively. The amendments modernize and make technology neutral the form and manner in which regulatory records must be kept, as well as rationalize the rule text for ease of understanding for those persons required to keep records pursuant to the Commodity Exchange Act (the ``CEA'' or ``Act'') and regulations promulgated by the Commission thereunder. The amendments do not alter any existing requirements regarding the types of regulatory records to be inspected, produced, and maintained set forth in other Commission regulations.

Federal Register, Volume 82 Issue 102 (Tuesday, May 30, 2017)
[Federal Register Volume 82, Number 102 (Tuesday, May 30, 2017)]
[Rules and Regulations]
[Pages 24479-24487]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-11014]


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COMMODITY FUTURES TRADING COMMISSION

17 CFR Parts 1 and 23

RIN 3038-AE36


Recordkeeping

AGENCY: Commodity Futures Trading Commission.

ACTION: Final rule.

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SUMMARY: The Commodity Futures Trading Commission (the ``Commission'') 
is amending the recordkeeping obligations set forth in Commission 
regulations along with corresponding technical changes to certain 
provisions regarding retention of oral communications and record 
retention requirements applicable to swap dealers and major swap 
participants, respectively. The amendments modernize and make 
technology neutral the form and manner in which regulatory records must 
be kept, as well as rationalize the rule text for ease of understanding 
for those persons required to keep records pursuant to the Commodity 
Exchange Act (the ``CEA'' or ``Act'') and regulations promulgated by 
the Commission thereunder. The amendments do not alter any existing 
requirements regarding the types of regulatory records to be inspected, 
produced, and maintained set forth in other Commission regulations.

DATES: The effective date for this final rule is August 28, 2017.

FOR FURTHER INFORMATION CONTACT: Eileen T. Flaherty, Director, (202) 
418-5326, [email protected]; Frank Fisanich, Chief Counsel, (202) 418-
5949, [email protected]; Andrew Chapin, Associate Chief Counsel, (202) 
418-5465, [email protected]; Katherine Driscoll, Associate Chief 
Counsel, (202) 418-5544, [email protected]; C. Barry McCarty, Special 
Counsel, (202) 418-6627, [email protected]; or Jacob Chachkin, Special 
Counsel, (202) 418-5496, [email protected], Division of Swap Dealer 
and Intermediary Oversight, Commodity Futures Trading Commission, 1155 
21st Street NW., Washington, DC 20581.

SUPPLEMENTARY INFORMATION: 

I. Background

    In response to petitions for rulemaking from various industry 
groups requesting amendments to Sec.  1.31, the Commission published in 
the Federal Register on January 19, 2017 a proposal (``Proposal'') to 
amend the recordkeeping obligations applicable to all persons required 
to keep records pursuant to the Act and Commission regulations 
promulgated thereunder (referred to in the Proposal as ``records 
entities'').\1\ Regulation 1.31 sets forth the form and manner in which 
all regulatory records must be kept by records entities. Regulation 
1.31 does not specify the types of regulatory records that must be 
kept, rather it specifies the form and manner in which regulatory 
records required by other Commission regulations are maintained and 
produced to the Commission. The proposed amendments to Sec.  1.31, and 
related technical amendments to Sec. Sec.  1.35 and 23.203, would 
modernize and make technology neutral the form and manner in which 
regulatory records must be kept, as well as rationalize the current 
rule text for ease of understanding. Under the proposed amendments, 
records entities would have greater flexibility regarding the retention 
and production of all regulatory records

[[Page 24480]]

under a less-prescriptive, principles-based approach.
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    \1\ Recordkeeping, 82 FR 6356 (Jan. 19, 2017).
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    Among other proposed changes requested in the petitions for 
rulemaking, the Commission proposed to eliminate the requirement for a 
records entity to: (1) Keep electronic regulatory records in their 
native file format (i.e., in the format in which it was originally 
created); (2) retain any electronic record in a non-rewritable, non-
erasable format (i.e., the ``write once, read many'' or ``WORM'' 
requirement); and (3) engage a third-party technical consultant and for 
the consultant to file certain representations with the Commission 
regarding access to the records entity's electronic regulatory records. 
These proposed changes would be universal to all records entities, 
including intermediaries registered or required to be registered with 
the Commission; registered entities such as designated contract 
markets, swap execution facilities, and derivatives clearing 
organizations; and any other persons required to produce certain 
regulatory records as set forth in other Commission regulations.

II. Summary of Comments

    The Commission received sixteen comment letters on the Proposal 
from a wide range of records entities, including registrants, 
registered entities and other persons subject to the Commission's 
recordkeeping obligations set forth in Sec.  1.31.\2\ All commenters 
generally supported the Commission's efforts to modernize and make 
technology neutral the existing recordkeeping obligations. One 
commenter requested that the Commission limit changes to Sec.  1.31 to 
the elimination of the native file format, WORM, and third-party 
technical consultant requirements, and withdraw the remainder of the 
proposal.\3\ As outlined below, several commenters also suggested 
modifications to the proposed rule text, including the requirement for 
records entities to establish, maintain, and implement written policies 
and procedures reasonably designed to ensure that the records entity 
complies with its recordkeeping obligations. For reasons provided 
below, the Commission has accepted certain of these recommendations in 
the amendments being adopted today, but has declined to accept certain 
other recommendations, including recommendations beyond the scope of 
the Proposal.
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    \2\ Comment letters were submitted by the following entities: 
The Securities Industry and Financial Markets Association 
(``SIFMA''); CME Group Inc. (``CME''); NASDAQ Futures, Inc. 
(``NASDAQ''); the National Futures Association (``NFA''); SunTrust 
Bank; the Futures Industry Association (``FIA''); the Edison 
Electric Institute and National Rural Electric Cooperative (``EEI & 
NREC''); the Investment Company Institute (``ICI''); Managed Funds 
Association, Investment Adviser Association, Alternative Investment 
Management Association, and SIFMA Asset Management Group 
(``Associations''; the Minneapolis Grain Exchange (``MGEX''); The 
Depository Trust & Clearing Corporation (``DTCC''); ICE Futures 
U.S., Inc. (``ICE''); the Commercial Energy Working Group (``Working 
Group''); the International Swaps and Derivatives Association, Inc. 
(``ISDA''); the Federal Home Loan Banks (``FHLBanks''); and the 
International Energy Credit Association (``IECA''). All comment 
letters are available on the Commission's Web site at https://comments.cftc.gov/PublicComments/CommentList.aspx?id=1774.
    \3\ See CME comment letter.
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III. Final Rule

    The Commission has considered the comments it received in response 
to the Proposal and is adopting the rule amendments as proposed, with 
the following exceptions: (1) Revising the definition of ``regulatory 
records'' in Sec.  1.31(a); (2) deleting proposed Sec.  1.31(b) 
regarding the requirement for a records entity to establish, maintain, 
and implement written policies and procedures designed to ensure 
compliance with all obligations under Sec.  1.31; (3) amending Sec.  
1.31(c) to limit the retention period for pre- trade communications 
required by Sec.  23.202(a)(1) and Sec.  23.202(b)(1)-(3) to five years 
from the date the communication was created; (4) deleting from Sec.  
1.31(d)(2)(i) the requirement that a records entity retain systems that 
maintain the ``chain of custody elements'' of any electronic regulatory 
record; and (5) re-lettering Sec.  1.31(c)-(f) to account for the 
deletion of proposed Sec.  1.31(b). Specific provisions of the final 
rules are addressed below.

A. Regulation 1.31(a): Definitions

    The Commission proposed to define in Sec.  1.31(a) the terms 
``electronic regulatory records,'' ``records entity,'' and ``regulatory 
records'' as used elsewhere in the section.
    The Commission received several comments regarding the proposed 
definition of ``records entity'' to be any person required by the Act 
or Commission regulations to keep regulatory records. A few commenters 
requested that the Commission exclude from the definition of ``records 
entity'' those persons that are neither registrants nor registered 
entities.\4\ One commenter \5\ further suggested that compliance with 
the proposed changes would impose greater costs on records entities 
that are neither registrants nor registered entities.\6\ In light of 
these comments, the Commission notes that the final rule as adopted by 
this release does not impose any new recordkeeping requirements on any 
records entity, including those that are neither registrants nor 
registered entities, such as commercial end-users. Rather, the final 
rule merely modernizes and makes technology neutral the form and manner 
in which regulatory records must be kept. Further, the final rule is 
clear that it does not override other methods of maintaining records 
that may be specified elsewhere in the Act or other Commission 
regulations.\7\ Thus, commercial end-users that are records entities, 
for example, may continue to maintain records in accordance with their 
current practices if such are permitted by the Act, Commission 
regulations, or existing relief or guidance.\8\ Further, as stated 
above, the final rule removes several obligations regarding the form 
and manner in which regulatory records must be kept that should lessen 
the compliance costs associated with the recordkeeping requirements set 
forth in Sec.  1.31. Given the foregoing, the Commission has determined 
not to exclude any persons required to keep regulatory records from the 
definition of ``records entity.''
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    \4\ E.g., ISDA, ICI, and Associations comment letters.
    \5\ See ISDA comment letter.
    \6\ E.g., Sec.  1.35(a) (Unregistered members of a DCM or SEF 
required to retain records of commodity interests and related cash 
or forward transactions) and Sec. Sec.  32.2, 32.3, 45.2, and 45.6 
(Non-Swap Dealer/Major Swap Participants (``Non-SD/MSPs'') are 
subject to trade option requirements including recordkeeping).
    \7\ See text of final rule, Sec.  1.31(b), (c), and (d), each 
stating, ``[u]nless specified elsewhere in the Act or Commission 
Regulations. . . .''
    \8\ E.g., Revised recordkeeping requirements for trade option 
counterparties that are Non-SD/MSPs, Trade Options, 81 FR 14966, 
14970 (Mar. 21, 2016); and Relief for Unregistered Members from 
retaining text messages and maintaining required records in a 
particular form and manner, Records of Commodity Interest and 
Related Cash or Forward Transactions, 80 FR 80247, 80250-51 (Dec. 
24, 2015).
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    Regarding the definition of ``regulatory records,'' the Commission 
specifically requested comment whether the term ``metadata''--or data 
about data--should be defined. The Commission recognized in the 
Proposal that the term metadata may be generally understood by 
practitioners notwithstanding a lack of universal agreement on an exact 
definition. A majority of commenters on the issue agreed that metadata 
need not be defined at this time as that would be inconsistent with the 
Commission's stated goal to provide for less-prescriptive recordkeeping 
obligations.\9\ Further, one commenter asserted that including metadata 
within the

[[Page 24481]]

definition of a ``regulatory record'' would greatly increase the amount 
and associated costs of data to be stored and potentially subject to 
production requests.\10\ Another commenter stated that records entities 
would be required to pursue, develop, and purchase additional 
technological solutions to ensure compliance if metadata were 
defined.\11\
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    \9\ E.g., FIA and ICE comment letters.
    \10\ See CME comment letter.
    \11\ See Associations comment letter.
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    The Commission notes that it and other federal agencies, including 
the Securities and Exchange Commission (``SEC''), have been requesting 
metadata in conjunction with information requests to industry for more 
than five years through standardized data delivery standards.\12\ The 
Commission believes that the Sec.  1.31(a) definition of ``regulatory 
record,'' i.e., all data produced and stored electronically describing 
how and when such books and records were created, formatted, or 
modified, is sufficient to support its statutory inspection and 
investigative functions. Thus, the Commission has determined that there 
is no need to define metadata at this time.
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    \12\ The Commission publishes the CFTC Data Delivery Standards 
on its Web site at: http://www.cftc.gov/idc/groups/public/@lrenforcementactions/documents/file/enfdatadeliverystandards052716.pdf. The Commission notes that other 
federal agencies, such as the SEC (https://www.sec.gov/divisions/enforce/datadeliverystandards.pdf), the Department of Justice 
(https://www.justice.gov/atr/case-document/file/494686/download) and 
the Department of Treasury Office of Foreign Asset Control (https://www.treasury.gov/resource-center/sanctions/OFAC-Enforcement/Documents/ofac_data_delivery.pdf) have similar data delivery 
standards.
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    The Commission further noted in the Proposal that the proposed 
definition of ``regulatory records'' would more clearly state the 
existing requirement for each records entity to maintain a regulatory 
record and any subsequent versions of such record. Multiple commenters 
questioned whether the revised language was, in fact, imposing a new 
requirement to maintain versions of a regulatory record before it 
becomes in fact a regulatory record (i.e., drafts of an agreement 
created during a negotiation but prior to execution).\13\ To clarify 
that the Commission did not intend to require versions of a regulatory 
record prior to its becoming a regulatory record, the Commission is 
modifying the definition of ``regulatory records'' to indicate that the 
term means all books and records required to be kept by the Act or 
Commission regulations, including any record of any correction or other 
amendment to such books and records, provided that, with respect to 
such books and records stored electronically, regulatory records shall 
also include: (i) Any data necessary to access, search, or display any 
such books and records; and (ii) all data produced and stored 
electronically describing how and when such books and records were 
created, formatted, or modified. The Commission believes the definition 
as revised makes clear that a records entity only has the obligation to 
maintain data about a regulatory record after it is created and not 
about the record before it becomes a regulatory record.
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    \13\ E.g., Associations, CME, and ICE comment letters.
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    As noted in the Proposal this is the existing standard in Sec.  
1.31. Under existing Sec.  1.31(b)(1)(ii)(A) electronic records are 
required to be preserved exclusively in a non-rewritable, non-erasable 
format. This provision was designed to ensure the ``trustworthiness of 
documents that may be relied upon by the Commission in conducting 
investigations and entered into evidence in administrative and judicial 
proceedings.'' \14\ It therefore follows that each version of an 
electronic record and all subsequent versions would have to be 
maintained under the existing rule. This requirement provides for a 
comprehensive audit trail, which the Commission believes is vital to 
both the supervision and enforcement of the Act and Commission 
regulations.
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    \14\ See 58 FR at 27460.
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    Finally, another commenter also asserted that retaining all 
versions of a regulatory record is redundant and creates additional 
opportunities for data theft or loss.\15\ The commenter did not provide 
any detail regarding how maintaining subsequent versions of a 
regulatory record, which is an existing requirement under Sec.  1.31, 
raises new concerns about data theft or loss. Thus, the Commission is 
unable to address any such concern at this time.
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    \15\ See CME comment letter.
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B. Regulation 1.31(b): Regulatory Records Policies and Procedures

    The Commission proposed to amend Sec.  1.31(b) to require each 
records entity to establish, maintain, and implement written policies 
and procedures reasonably designed to ensure that the records entity 
complies with its obligations under Regulation 1.31. As proposed, the 
written policies and procedures would provide for, without limitation, 
appropriate training of officers and personnel of the records entity 
regarding their responsibility for ensuring compliance with the 
obligations of the records entity under Sec.  1.31, and regular 
monitoring of such compliance.
    Without an explanation of the differences, several commenters 
disagreed with the Commission that the proposed requirement for written 
policies and procedures is consistent with the existing Sec.  
1.31(b)(3) requirement for anyone using electronic storage media to 
develop and maintain written operational procedures and controls (i.e., 
an ``audit system'') designed to provide accountability over both the 
initial entry of required records and the entry of each change made to 
any original or duplicate record.\16\ Again without providing any 
explanation of the differences between the existing ``audit system'' 
requirement and the proposed requirement for written policies and 
procedures or any specific cost estimates, commenters also argued that 
the application of the proposed written policies and procedures 
requirement would create new regulatory obligations for records 
entities which are neither registrants nor registered entities, some of 
whom are commercial end-users.\17\ As a result, commenters argued that 
this additional requirement could deter certain market participants 
from trading swaps and other derivatives products in order to avoid 
having to comply with burdensome recordkeeping requirements.\18\ A few 
commenters argued that the specific reference to training is not 
consistent with the Commission's emphasis on a less-prescriptive, 
principles-based recordkeeping requirement.\19\ Other commenters 
requested that the Commission provide a phase-in period for 
establishing, maintaining and implementing written policies and 
procedures.\20\
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    \16\ E.g., ISDA comment letter.
    \17\ E.g., IECA comment letter.
    \18\ See ISDA comment letter.
    \19\ E.g., Associations comment letter.
    \20\ See MGEX and Working Group comment letters.
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    Having considered these comments, the Commission has determined not 
to adopt the written policies and procedures requirement for records 
entities set forth in proposed Sec.  1.31(b). The final rule, as 
adopted, sets forth the form and manner in which regulatory records 
must be kept, the retention period for various types of regulatory 
records, and the standards for production of regulatory records to the 
Commission. Given these clearly defined obligations, the Commission 
agrees with commenters that the requirement for written policies and 
procedures is unnecessary. As the Commission noted in the Proposal, the 
obligation to satisfy the requirements

[[Page 24482]]

regarding Sec.  1.31 is one that a records entity ignores at its peril. 
It is ultimately the duty and responsibility of records entities to 
ensure accurate and reliable records. The Commission also notes that 
registrants are subject to a duty to diligently supervise all 
activities relating to its business as a Commission registrant, 
pursuant to Sec.  166.3. The Commission does not consider the 
withdrawal of a requirement for written policies and procedures to 
create an explicit or implicit defense against recordkeeping violations 
or failure to supervise violations.

C. Regulation 1.31(b): Duration of Retention

    The Commission proposed to amend Sec.  1.31(c)(re-lettered as Sec.  
1.31(b) in the final rule) to re-state and clarify the existing 
retention period requirements for categories of regulatory records set 
forth in existing Sec.  1.31(a), including the requirement that certain 
records associated with a swap be retained for the duration of the swap 
plus five years. The Commission also proposed to distinguish between 
electronic regulatory records and those records exclusively created and 
maintained on paper by requiring a records entity to keep electronic 
regulatory records readily accessible for the duration of the required 
record keeping period, and not just for the first two years. The 
Commission noted that this standard is consistent with the SEC's 
standard for certain intermediaries.\21\ For ease of understanding, the 
Commission also proposed to amend Sec. Sec.  1.35(a) and 23.203(b)(1) 
and (2) to make technical changes regarding regulatory records related 
to oral communications and swaps-related information maintained by 
swaps dealers and major swap participants, respectively. The Commission 
received several comments regarding various aspects of proposed Sec.  
1.31(c).
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    \21\ SEC Rule 17a-4(f).
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    Two commenters \22\ requested that the Commission reduce the 
retention standard for electronic pre-execution communications required 
by Sec.  23.202 in relation to a swap to five years from the date of 
creation of the regulatory record rather than the current standard of 
the duration of the swap plus five years.\23\ The commenters stated 
that the longer retention period ``places an unnecessary retention 
burden on firms, which exceeds most statutes of limitations or utility 
with respect to underlying transactions.'' \24\ Another commenter 
stated that increasing retention periods for the storage of sensitive 
information in electronic form could put records entities, and their 
third-party service providers, at greater risk in the event of a data 
breach.\25\
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    \22\ See SIFMA and ISDA comment letters.
    \23\ See Sec.  23.202(a)(1).
    \24\ See SIFMA comment letter.
    \25\ See Associations comment letter.
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    The Commission recognizes the increased burden and risk of a longer 
retention period as pointed out by commenters, and, having considered 
such increased burden and risk in light of the nature of the affected 
regulatory records, has determined to require retention of electronic 
communications specified in Sec.  23.202(a)(1) and Sec.  23.202(b)(1)-
(3) only for a period of five years from the date of creation of the 
required record. The Commission notes that these are records of pre-
execution communications and, as such, are likely to be useful for 
regulatory oversight purposes for a shorter length of time than records 
regarding execution of transactions or records of events that effect 
transactions following execution.
    For the avoidance of doubt, the Commission is not changing the 
retention period for execution trade information under Sec.  
23.202(a)(2), post-execution trade information under Sec.  
23.202(a)(3), the ledgers required under Sec.  23.202(a)(4), or the 
daily trading records for related cash and forward transactions in 
Sec.  23.202(b)(4)-(7). However, as previously stated, the Commission 
will continue to monitor changes in information technology and consider 
whether the recordkeeping regulation should be adjusted to reflect 
technological developments.
    Certain commenters requested clarification whether the requirements 
as adopted apply to existing records.\26\ The Commission confirms that 
the requirements adopted by this release do apply to existing records. 
However, the Commission notes that existing recordkeeping methods 
remain valid for compliance with the new rule, and that for many 
records entities, applying the new regime will reduce regulatory 
burdens. For example, many records entities will be permitted to 
maintain existing electronic records in a manner other than in their 
native file format and will no longer be required to retain a third-
party technical consultant with authority to access a records entity's 
existing electronic records.\27\
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    \26\ See FIA and Working Group comment letters.
    \27\ The amendments adopted herein however would not excuse non-
compliance with existing Sec.  1.31 prior to the effective date of 
such amendments.
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D. Regulation 1.31(c): Form and Manner of Retention

    The Commission proposed to adopt Sec.  1.31(d) (re-lettered as 
Sec.  1.31(c) in final rule) to describe recordkeeping requirements 
regarding the form and manner in which regulatory records are retained 
by records entities. Consistent with the Commission's emphasis on a 
less-prescriptive, principles-based approach, proposed Sec.  1.31(d)(1) 
would rephrase the existing requirements in the form of a general 
standard for each records entity to retain all regulatory records in a 
form and manner necessary to ensure the records' and recordkeeping 
systems' authenticity and reliability. The Commission proposed to adopt 
Sec.  1.31(d)(2) to set forth additional controls for records entities 
retaining electronic regulatory records. The Commission emphasized in 
the Proposal that the proposed regulatory text does not create new 
requirements, but rather updates the existing requirements so that they 
are set out in a way that appropriately reflects technological 
advancements and changes to recordkeeping methods since the prior 
amendments of Sec.  1.31 in 1999.
    Various commenters proposed technical amendments to proposed Sec.  
1.31(d)(2). Multiple commenters \28\ requested that the Commission 
delete the ``chain of custody'' provision in proposed Sec.  
1.31(d)(2)(i) because it is a legal evidentiary standard which does not 
translate clearly to the technological requirements for recordkeeping. 
Another commenter similarly noted that the ``chain of custody'' 
requirement is redundant and unnecessarily prescriptive given that 
records entities are required under proposed Regulation 1.31(d)(1) to 
keep regulatory records in a form and manner that ensures the 
authenticity and reliability of such records.\29\ Moreover, one of the 
commenters noted that the proposed definition of ``regulatory records'' 
in proposed Sec.  1.31(a) already includes a chain of custody 
requirement based on the following language: ``data that describes how, 
when, and, if relevant, by whom such electronically stored information 
was collected, created, accessed, modified, or formatted.'' \30\ The 
Commission has considered the comment that the term ``chain of 
custody'' may cause confusion given that it currently exists as a legal 
evidentiary standard and, given that the Commission is also persuaded 
that the concept is adequately covered under the

[[Page 24483]]

definition of ``regulatory records'' it has determined to delete the 
``chain of custody elements'' from the electronic regulatory records 
systems requirement in amended Sec.  1.31(c)(2)(i). The Commission 
notes, however, that the deletion of the term ``chain of custody'' does 
not change the practical requirement that records entities maintain a 
comprehensive audit trail for all electronic regulatory records.
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    \28\ See SIFMA, ISDA, and Associations comment letters.
    \29\ See Working Group comment letter.
    \30\ See SIFMA comment letter.
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    One commenter also requested that the Commission amend proposed 
Sec.  1.31(d)(2)(ii) to incorporate existing business continuity 
planning regulations in lieu of the proposed language: ``in the event 
of an emergency or other disruption of the records entity's electronic 
record retention systems[.]'' \31\ The Commission is not making this 
requested change because records entities are not prohibited by the 
rule from incorporating their obligations to maintain availability of 
regulatory records into their existing business continuity planning. 
The Commission does not believe that the general standard in new Sec.  
1.31(c)(2)(ii) creates an obligation that would conflict with a records 
entity's existing business continuity procedures.
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    \31\ Id.
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    The same commenter also requested that the Commission amend the 
proposed records inventory requirement in new Sec.  1.31(c)(2)(iii) to 
not require system descriptions and information necessary for accessing 
or producing electronic regulatory records because introducing concepts 
related to access and production of records in this section is 
potentially confusing.\32\ For clarity, the Commission notes that data 
necessary to access and produce electronic regulatory records is itself 
a regulatory record under the definition thereof in Sec.  1.31(a). 
Thus, the requirement in new Sec.  1.31(c)(2)(iii) is simply a 
requirement that a records entity keep an up-to-date inventory of the 
systems where such data is maintained.
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    \32\ Id.
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    Another commenter requested that the Commission delete from 
proposed Sec.  1.31(d)(2)(i) the language ``and to monitor compliance 
with the Act and Commission regulations in this Chapter'' because such 
an ``obligation to comply would not normally be embodied in a 
recordkeeping system.'' \33\ The Commission understands this comment to 
mean that the commenter reads proposed Sec.  1.31(d)(2)(1) (re-lettered 
as Sec.  1.31(c)(2)(1) in the final rule) as a stand-alone obligation 
to ``monitor compliance with the Act. . . .'' To clarify, the 
Commission notes that the requirement is to establish systems that 
maintain the security, signature, and data regarding electronic 
regulatory records to ensure that the records entity can monitor 
compliance with the Act. Thus the requirement is not a stand-alone 
obligation to ``monitor compliance with the Act and Commission 
regulations. . . .''
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    \33\ See Associations comment letter.
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    Another commenter objected to the proposed amendments that would 
impose the requirements of proposed Sec.  1.31(d) (re-lettered as Sec.  
1.31(c) in the final rule) on commercial end-users that happen to be 
records entities, including the requirements that ``each records entity 
maintaining electronic regulatory records shall establish appropriate 
systems and controls that ensure the authenticity and reliability of 
electronic regulatory records[.]'' \34\ The commenter stated that 
commercial end-users should not be subject to the obligation to 
establish ``systems and controls . . . that ensure the authenticity of 
the information . . . and . . . monitor compliance with the Act and 
Commission regulations in this chapter[]'' because the expense and 
burden of that obligation goes beyond the recordkeeping methods allowed 
in other Commission regulations allowing commercial end-users to retain 
and maintain their records in the ordinary or normal course of 
business.\35\ Moreover, the commenter stated that the creation of an 
``up-to-date inventory'' appears to impose an entirely new regulatory 
recordkeeping expense that will require a commercial end-user to 
produce an inventory of its electronic records, and keep that inventory 
up to date, with respect to the ``electronic records'' that a 
commercial end-user is allowed in other Commission regulations to 
retain and maintain in the ordinary or normal course of business.\36\
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    \34\ See IECA comment letter.
    \35\ See e.g., Sec.  20.6(c) regarding large trader reporting 
for physical commodity swaps.
    \36\ See e.g., Sec. Sec.  32.2, 32.3, 45.2, and 45.6 regarding 
trade option requirements for Non-SD/MSPs.
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    The Commission declines to revise the rule in response to this 
comment because, as noted previously, Sec.  1.31(d) (re-lettered as 
Sec.  1.31(c) in the final rule) does not impose any new recordkeeping 
requirements on any records entity, including those that are commercial 
end-users. Rather, the final rule merely modernizes and makes 
technology neutral the form and manner in which regulatory records must 
be kept. Further, the final rule is clear that it does not override 
other methods of maintaining records that may be specified elsewhere in 
the Act or other Commission regulations. Thus, commercial end-users 
that are records entities, for example, may continue to maintain 
records in accordance with their current practices if such are 
permitted by the Act, Commission regulations, or existing relief or 
guidance. Finally, as described above, the final rule removes several 
obligations regarding the form and manner in which regulatory records 
must be kept that should lessen the compliance costs associated with 
the recordkeeping requirements set forth in Sec.  1.31 generally.
    In response to a specific question in the Proposal as to whether 
the Commission should routinely publish guidelines regarding the 
technical standards for electronic regulatory records, one commenter 
argued that publication of such standards likely would result in 
increased cost and devotion of technical resources to ensure compliance 
with any changing standards.\37\ The commenter specifically requested 
that the Commission avoid publishing guidelines for technical standards 
of regulatory records and simply monitor records entities to ensure 
that regulatory records are retained in a ``form and manner necessary 
to ensure the records' and recordkeeping systems' authenticity and 
reliability.'' Given that only one commenter responded to the request 
for comment, and responded negatively, the Commission is persuaded that 
publishing guidelines regarding the technical standards for electronic 
regulatory records would not be helpful at this time.
---------------------------------------------------------------------------

    \37\ See MGEX comment letter.
---------------------------------------------------------------------------

    Regarding the form and manner of retention of electronic regulatory 
records, one commenter requested confirmation that the specific means 
of electronic storage that the commenter employs is an acceptable means 
for storing electronic regulatory records.\38\ As noted throughout this 
adopting release the Commission believes that the amendments to Sec.  
1.31 are intended to be technology neutral and therefore the Commission 
is not requiring or endorsing any type of record retention system or 
technology.
---------------------------------------------------------------------------

    \38\ See DTCC comment letter.
---------------------------------------------------------------------------

    With respect to the effective date of these regulations, a few 
commenters requested a three- or six-month phase-in period for 
compliance.\39\ Although the Commission has noted throughout this 
adopting release that it believes that the amendments adopted today are 
not

[[Page 24484]]

creating any new compliance obligations for any records entities, it is 
nevertheless persuaded that a three-month phase-in for compliance is a 
reasonable request. Thus, the Commission has determined that the 
effective date for the proposed amendments will be 90 days from the 
date of publication.
---------------------------------------------------------------------------

    \39\ See MGEX and Working Group comment letters.
---------------------------------------------------------------------------

E. Regulation 1.31(d): Inspection and Production of Regulatory Records

    The Commission proposed to adopt new Sec.  1.31(e) (re-lettered as 
Sec.  1.31(d) in the final rule) to re-state and clarify the right of 
inspection of the Commission and the United States Department of 
Justice in existing Sec.  1.31(a)(1). One commenter requested that the 
Commission engage in a dialogue with industry to address challenges 
presented by the production requirements of Sec.  1.31, including the 
scope of what is subject to a production request and who may make such 
a request.\40\ In particular, the commenter stated that Sec.  1.31 
should recognize the long standing protections of attorney-client 
privilege and expressly exclude such information from the rule's 
production requirement.
---------------------------------------------------------------------------

    \40\ See CME comment letter.
---------------------------------------------------------------------------

    The Commission believes that the proposed amendment to Sec.  
1.31(e) does not alter the existing right of inspection regarding 
regulatory records and notes that attorney-client protections are 
addressed elsewhere in federal and state law.\41\
---------------------------------------------------------------------------

    \41\ See Wigmore on Evidence: Evidence in Trials at Common Law--
Wigmore, Rule 502. Attorney- Client Privilege and Work Product 
(online version updated 4/2017), for a comprehensive list of 
attorney-client protections under federal and state law. Further, in 
1999, the Commission addressed the waiver of privilege issue as 
follows: ``As is currently the case with all Commission required 
records, recordkeepers may not deny authorized Commission 
representatives access to any individual storage medium that 
includes Commission-required records or delay production while the 
individual storage medium is reviewed for the presence of privileged 
material. The final rule merely eliminates the regulatory inference 
that the commingling of Commission-required records with non-
Commission-required records necessarily amounts to a waiver of any 
privilege otherwise covering the latter category of records.'' See 
Recordkeeping, 64 FR 28735, 28740, note 40 (May 27, 1999).
---------------------------------------------------------------------------

F. Comments Beyond the Scope of the Proposed Rulemaking

    Although the Commission stated that the Proposal was limited to 
amendments to Sec.  1.31 and related technical amendments, the 
Commission received several comments regarding matters outside the 
scope of the Proposal, as discussed below.
    The petitioners for rulemaking restated their request from their 
original petition that the Commission adopt amendments to Part 4 of the 
Commission's regulations regarding certain recordkeeping requirements 
applicable to commodity pool operators and commodity trading 
advisors.\42\ The Proposal did not address any such amendments and thus 
such amendments are outside of the scope of this rulemaking.
---------------------------------------------------------------------------

    \42\ See Associations and ICI comment letters.
---------------------------------------------------------------------------

    Another commenter \43\ acknowledged that the Regulation AT 
rulemaking \44\ addresses source code issues outside the scope of the 
Proposal, but nonetheless requested the Commission provide additional 
guidance regarding any requests for source code information by the 
Commission subject to Sec.  1.31. In response to this request, the 
Commission reiterates that production of source code is outside the 
scope of this rulemaking.
---------------------------------------------------------------------------

    \43\ See FIA comment letter.
    \44\ See Regulation Automated Trading, 81 FR 85334 (Nov. 25, 
2016).
---------------------------------------------------------------------------

    Finally, another commenter \45\ recommended that the SEC amend SEC 
Rule 17a-4 regarding the recordkeeping obligations of broker-dealers, 
some of whom are also registered as futures commission merchants with 
the Commission. The Commission does not have jurisdiction with respect 
to SEC regulations and thus such recommendation is outside of the scope 
of this rulemaking.
---------------------------------------------------------------------------

    \45\ See SIFMA comment letter.
---------------------------------------------------------------------------

IV. Related Matters

A. Regulatory Flexibility Act

    The Regulatory Flexibility Act (``RFA'') \46\ requires Federal 
agencies, in promulgating regulations, to consider whether the rules 
they propose will have a significant economic impact on a substantial 
number of small entities and, if so, to provide a regulatory 
flexibility analysis regarding the economic impact on those entities. 
In the Proposal, the Commission certified that the Proposal would not 
have a significant economic impact on a substantial number of small 
entities. The Commission received no comments with respect to the RFA.
---------------------------------------------------------------------------

    \46\ 5 U.S.C. 601 et seq.
---------------------------------------------------------------------------

    As discussed above, because the final rule relates to most 
recordkeeping obligations under the Act and the Commission's 
regulations, it may affect the full spectrum of Commission registrants, 
all persons required to register but not registered with the 
Commission, and certain persons that are neither registered nor 
required to register with the Commission. The Commission has previously 
determined that certain registrants are not small entities for purposes 
of the RFA and, therefore, the requirements of the RFA do not apply to 
those entities.\47\ For other registrants, however, the Commission has 
found it appropriate to consider whether such registrants should be 
deemed small entities for purposes of the RFA on a case-by-case basis, 
in the context of the particular Commission regulation at issue.\48\ As 
certain persons affected by the final rule, including Commission 
registrants, may be small entities for purposes of the RFA, the 
Commission considered whether this rulemaking would have a significant 
economic impact on any such persons.
---------------------------------------------------------------------------

    \47\ See, e.g., Policy Statement and Establishment of 
Definitions of ``Small Entities'' for Purposes of the Regulatory 
Flexibility Act, 47 FR 18618 (Apr. 30, 1982) (futures commission 
merchants and commodity pool operators); Leverage Transactions, 54 
FR 41068 (Oct. 5, 1989) (leverage transaction merchants); Regulation 
of Off-Exchange Retail Foreign Exchange Transactions and 
Intermediaries, 75 FR 55410, 55416 (Sept. 10, 2010) (retail foreign 
exchange dealers); and Registration of Swap Dealers and Major Swap 
Participants, 77 FR 2613, 2620 (Jan. 19, 2012) (swap dealers and 
major swap participants).
    \48\ See 47 FR at 18620 (commodity trading advisors and floor 
brokers); Registration of Floor Traders; Mandatory Ethics Training 
for Registrants; Suspension of Registrants Charged With Felonies, 58 
FR 19575, 19588 (Apr. 15, 1993) (floor traders); and Introducing 
Brokers and Associated Persons of Introducing Brokers, Commodity 
Trading Advisors and Commodity Pool Operators; Registration and 
Other Regulatory Requirements, 48 FR 35248, 35276 (Aug. 3, 1983) 
(introducing brokers).
---------------------------------------------------------------------------

    As discussed in the Proposal, the final rule generally updates and 
simplifies existing Commission regulation 1.31 with new provisions that 
maintain the ability of the Commission to examine and inspect 
regulatory records. It accomplishes this by deleting outdated terms and 
revising provisions to reflect advances in information technology, 
allowing records entities to benefit from evolving technological 
developments while maintaining necessary safeguards to ensure the 
reliability of the recordkeeping process. It also reduces the retention 
period for certain regulatory records related to swaps and related cash 
and forward transactions, as discussed above.
    The Commission believed that the Proposal would impose only limited 
additional costs on small entities related to the requirement that they 
establish written recordkeeping policies and procedures. However, for 
the reasons discussed above, the Commission has been persuaded to not 
require such written recordkeeping policies and procedures.
    As a result, the final rule is not expected to impose any new 
burdens on market participants. The Commission

[[Page 24485]]

does not, therefore, expect small entities to incur any additional 
costs as a result of the final rule. In addition, the Commission does 
not expect the economic value of the benefit to small entities of the 
final rule to be significant. Consequently, the Commission finds that 
no significant economic impact on small entities will result from the 
final rule.
    Accordingly, for the reasons stated above, the Commission believes 
that the final rule will not have a significant economic impact on a 
substantial number of small entities. Therefore, the Acting Chairman, 
on behalf of the Commission, hereby certifies, pursuant to 5 U.S.C. 
605(b), that the final rule being published today by this Federal 
Register release will not have a significant economic impact on a 
substantial number of small entities.

B. Paperwork Reduction Act

1. Background
    The Paperwork Reduction Act of 1995 (``PRA'') \49\ imposes certain 
requirements on Federal agencies (including the Commission) in 
connection with their conducting or sponsoring any collection of 
information as defined by the PRA. The final rule does not impose any 
new recordkeeping or information collection requirements, or other 
collections of information that require approval of the Office of 
Management and Budget (``OMB'') under the PRA.
---------------------------------------------------------------------------

    \49\ 44 U.S.C. 3501 et seq.
---------------------------------------------------------------------------

    As discussed above, the Proposal would have replaced the existing 
audit system requirements in Commission regulation 1.31 with a 
requirement that records entities establish written recordkeeping 
policies and procedures. Such changes would have resulted in revisions 
to ``Adaptation of Regulations to Incorporate Swaps-Records of 
Transactions, OMB control number 3038-0090''. Because the Commission 
has been persuaded not to require such written recordkeeping policies 
and procedures, the Commission will not be modifying this OMB control 
number to reflect the addition of the proposed recordkeeping policies 
and procedures requirement. As discussed in the Proposal, however, the 
Commission will submit to OMB revisions to OMB control number 3038-0090 
to reflect the final rule's removal of the audit system requirements in 
current Commission regulation 1.31.
2. Information Collection Comments
    In the Proposal, the Commission invited the public and other 
Federal agencies to comment on any aspect of the information collection 
requirements discussed therein, including that the only collection of 
information within the meaning of the PRA added or modified by the 
Proposal would be in respect of the proposed, but not adopted, 
requirement that records entities establish recordkeeping policies and 
procedures. The Commission did not receive any such comments.

C. Cost-Benefit Considerations

    Section 15(a) of the Act \50\ requires the Commission to consider 
the costs and benefits of its actions before issuing a regulation under 
the Act. Section 15(a) further specifies that the costs and benefits 
shall be evaluated in light of the following five broad areas of market 
and public concern: (i) Protection of market participants and the 
public; (ii) efficiency, competitiveness and financial integrity of 
futures markets; (iii) price discovery; (iv) sound risk management 
practices; and (v) other public interest considerations. The Commission 
considers the costs and benefits resulting from its discretionary 
determinations with respect to the Section 15(a) considerations.
---------------------------------------------------------------------------

    \50\ 7 U.S.C. 19(a).
---------------------------------------------------------------------------

1. Costs
    As discussed above in relation to the RFA, the Proposal generally 
updates and simplifies existing Commission regulation 1.31 by deleting 
outdated terms and revising provisions to reflect advances in 
information technology while safeguarding the reliability of the 
recordkeeping process. The Commission believes that the final rule does 
not impose any additional costs on records entities.
2. Benefits
    The Commission is committed to reviewing its regulations to ensure 
they keep pace with technological developments and industry trends, and 
reduce regulatory burden. The Commission believes that the final rule 
will allow records entities to benefit from evolving technology while 
maintaining necessary safeguards to ensure the reliability of the 
recordkeeping process. By deleting outdated terms and revising 
provisions to reflect advances in information technology, the final 
rule will allow records entities to utilize a wider range of currently 
available technology than previously allowed and remove or modify 
requirements that the Commission believes are now obsolete (e.g., 
removing the requirements to have an audit system, to maintain 
electronic records in limited specified formats, and to retain a 
Technical Consultant, and reducing the retention period for certain 
regulatory records of swaps and related cash or forward transactions), 
allowing records entities to reduce their costs. In addition, the 
Commission believes that the flexibility provided by the final rule 
will, without further Commission rulemaking, allow records entities to 
adopt new technologies as such technologies evolve, allowing such 
persons to reduce future costs.
    Moreover, the Commission expects that the added flexibility 
provided by the final rule will encourage records entities to utilize 
electronic storage rather than maintain paper regulatory records. The 
Commission expects that this conversion will benefit the Commission, 
the Department of Justice, and the commodity interest industry, 
generally, by making the universe of regulatory records more accessible 
and searchable.
3. Section 15(a) Factors
    Section 15(a) of the CEA requires the Commission to consider the 
costs and benefits of its actions before promulgating a regulation 
under the CEA or issuing certain orders. CEA Section 15(a) further 
specifies that the costs and benefits shall be evaluated in light of 
five broad areas of market and public concern: (i) Protection of market 
participants and the public; (ii) efficiency, competitiveness, and 
financial integrity of futures markets; (iii) price discovery; (iv) 
sound risk management practices; and (v) other public interest 
considerations.
i. Protection of Market Participants and the Public
    Because the final rule does not alter any existing requirements 
regarding the type of regulatory records to be produced and maintained, 
but, rather, modernizes and makes technology neutral the form and 
manner in which certain regulatory records must be kept the Commission 
believes that the final rule will continue to protect the public by 
maintaining necessary safeguards to ensure the reliability of the 
recordkeeping process while allowing records entities to benefit from 
evolving technology.
ii. Efficiency, Competitiveness, and Financial Integrity of Markets
    As discussed above, the final rule, by providing additional 
flexibility to records entities to electronically store their 
regulatory records, may increase resource allocation efficiency by 
improving the way in which such records are maintained. Apart from 
that,

[[Page 24486]]

the Commission anticipates minimal change to the efficiency, 
competitiveness, and financial integrity of the markets, because this 
rulemaking only affects recordkeeping and not how these markets 
otherwise operate.
iii. Price Discovery
    The Commission believes that the final rule may increase confidence 
and participation in the markets by lowering costs for records entities 
and by encouraging the electronic storage of regulatory records, 
allowing such records to be more easily accessed and searched. 
Nevertheless, the Commission does not anticipate a significant increase 
in liquidity or a significant improvement in price discovery as a 
result of the final rule.
iv. Sound Risk Management Practices
    The Commission does not believe that the final rule will have any 
significant impact on sound financial risk management practices because 
this rulemaking only affects recordkeeping and not how market 
participants conduct financial risk management. The Commission believes 
that the final rule may result in minor improvements to operational 
risk management because, as noted above, it will provide additional 
flexibility to records entities to electronically store their 
regulatory records.
v. Other Public Interest Considerations
    The Commission has not identified any additional public interest 
considerations.
4. Comments on Cost-Benefit Considerations
    The Commission invited public comment on its cost-benefit 
considerations in the Proposal, including the Section 15(a) factors 
described above. Commenters were invited to submit with their comment 
letters any data or other information that they had that quantified or 
qualified the costs and benefits of the Proposal. The Commission 
received a number of comments on the Proposal as described above; 
however, none of the persons who commented on the Proposal submitted 
any data or other information that quantified or qualified the costs 
and benefits of the Proposal. Nevertheless, in response to certain 
comments on the Proposal, and to reduce the costs of the final rule on 
records entities, the Commission has been persuaded not to require in 
the final rule the written recordkeeping policies and procedures that 
had been proposed in Sec.  1.31(b) because the alternative suggested by 
commenters achieves all the recordkeeping objectives of the Commission.

List of Subjects

17 CFR Part 1

    Commodity futures, Reporting and recordkeeping requirements.

17 CFR Part 23

    Authority delegations (Government agencies), Commodity futures, 
Reporting and recordkeeping requirements.

    For the reasons set forth in the preamble, the Commodity Futures 
Trading Commission amends 17 CFR chapter I as follows:

PART 1--GENERAL REGULATIONS UNDER THE COMMODITY EXCHANGE ACT

0
1. The authority citation for part 1 continues to read as follows:

    Authority:  7 U.S.C. 1a, 2, 5, 6, 6a, 6b, 6c, 6d, 6e, 6f, 6g, 
6h, 6i, 6k, 6l, 6m, 6n, 6o, 6p, 6r, 6s, 7, 7a-1, 7a-2, 7b, 7b-3, 8, 
9, 10a, 12, 12a, 12c, 13a, 13a-1, 16, 16a, 19, 21, 23, and 24 
(2012).


0
2. Revise Sec.  1.31 to read as follows:


Sec.  1.31  Regulatory records; retention and production.

    (a) Definitions. For purposes of this section:
    Electronic regulatory records means all regulatory records other 
than regulatory records exclusively created and maintained by a records 
entity on paper.
    Records entity means any person required by the Act or Commission 
regulations in this chapter to keep regulatory records.
    Regulatory records means all books and records required to be kept 
by the Act or Commission regulations in this chapter, including any 
record of any correction or other amendment to such books and records, 
provided that, with respect to such books and records stored 
electronically, regulatory records shall also include:
    (i) Any data necessary to access, search, or display any such books 
and records; and
    (ii) All data produced and stored electronically describing how and 
when such books and records were created, formatted, or modified.
    (b) Duration of retention. Unless specified elsewhere in the Act or 
Commission regulations in this chapter:
    (1) A records entity shall keep regulatory records of any swap or 
related cash or forward transaction (as defined in Sec.  23.200(i) of 
this chapter), other than regulatory records required by Sec.  
23.202(a)(1) and (b)(1)-(3) of this chapter, from the date the 
regulatory record was created until the termination, maturity, 
expiration, transfer, assignment, or novation date of the transaction 
and for a period of not less than five years after such date.
    (2) A records entity that is required to retain oral 
communications, shall keep regulatory records of oral communications 
for a period of not less than one year from the date of such 
communication.
    (3) A records entity shall keep each regulatory record other than 
the records described in paragraphs (b)(1) or (b)(2) of this section 
for a period of not less than five years from the date on which the 
record was created.
    (4) A records entity shall keep regulatory records exclusively 
created and maintained on paper readily accessible for no less than two 
years. A records entity shall keep electronic regulatory records 
readily accessible for the duration of the required record keeping 
period.
    (c) Form and manner of retention. Unless specified elsewhere in the 
Act or Commission regulations in this chapter, all regulatory records 
must be created and retained by a records entity in accordance with the 
following requirements:
    (1) Generally. Each records entity shall retain regulatory records 
in a form and manner that ensures the authenticity and reliability of 
such regulatory records in accordance with the Act and Commission 
regulations in this chapter.
    (2) Electronic regulatory records. Each records entity maintaining 
electronic regulatory records shall establish appropriate systems and 
controls that ensure the authenticity and reliability of electronic 
regulatory records, including, without limitation:
    (i) Systems that maintain the security, signature, and data as 
necessary to ensure the authenticity of the information contained in 
electronic regulatory records and to monitor compliance with the Act 
and Commission regulations in this chapter;
    (ii) Systems that ensure the records entity is able to produce 
electronic regulatory records in accordance with this section, and 
ensure the availability of such regulatory records in the event of an 
emergency or other disruption of the records entity's electronic record 
retention systems; and
    (iii) The creation and maintenance of an up-to-date inventory that 
identifies and describes each system that maintains information 
necessary for accessing or producing electronic regulatory records.

[[Page 24487]]

    (d) Inspection and production of regulatory records. Unless 
specified elsewhere in the Act or Commission regulations in this 
chapter, a records entity, at its own expense, must produce or make 
accessible for inspection all regulatory records in accordance with the 
following requirements:
    (1) Inspection. All regulatory records shall be open to inspection 
by any representative of the Commission or the United States Department 
of Justice.
    (2) Production of paper regulatory records. A records entity must 
produce regulatory records exclusively created and maintained on paper 
promptly upon request of a Commission representative.
    (3) Production of electronic regulatory records. (i) A request from 
a Commission representative for electronic regulatory records will 
specify a reasonable form and medium in which a records entity must 
produce such regulatory records.
    (ii) A records entity must produce such regulatory records in the 
form and medium requested promptly, upon request, unless otherwise 
directed by the Commission representative.
    (4) Production of original regulatory records. A records entity may 
provide an original regulatory record for reproduction, which a 
Commission representative may temporarily remove from such entity's 
premises for this purpose. Upon request of the records entity, the 
Commission representative shall issue a receipt for any original 
regulatory record received. At the request of a Commission 
representative, a records entity shall, upon the return thereof, issue 
a receipt for the original regulatory record returned by such 
representative.

0
3. In Sec.  1.35, revise paragraph (a)(5) to read as follows:


Sec.  1.35  Records of commodity interest and related cash or forward 
transactions.

    (a) * * *
    (5) Form and manner. All records required to be kept pursuant to 
paragraphs (a)(1), (a)(2), (a)(3), and (a)(4) of this section, other 
than pre-trade communications, shall be kept in a form and manner that 
allows for the identification of a particular transaction.
* * * * *

PART 23--SWAP DEALERS AND MAJOR SWAP PARTICIPANTS

0
4. The authority citation for part 23 continues to read as follows:

    Authority:  7 U.S.C. 1a, 2, 6, 6a, 6b, 6b-1, 6c, 6p, 6r, 6s, 6t, 
9, 9a, 12, 12a, 13b, 13c, 16a, 18, 19, 21.
    Section 23.160 also issued under 7 U.S.C. 2(i); Sec. 721(b), 
Pub. L. 111-203, 124 Stat. 1641 (2010).

0
5. In Sec.  23.203, amend paragraph (b) as follows:
0
a. Revise paragraph (b)(1); and
0
b. Remove and reserve paragraph (b)(2).
    The revisions to read as follows:


Sec.  23.203  Records; retention and inspection.

* * * * *
    (b) Record retention. (1) The records required to be maintained by 
this chapter shall be maintained in accordance with the provisions of 
Sec.  1.31 of this chapter, except as provided in paragraph (b)(3) of 
this section. All such records shall be open to inspection by any 
representative of the Commission, the United States Department of 
Justice, or any applicable prudential regulator. Records relating to 
swaps defined in section 1a(47)(A)(v) shall be open to inspection by 
any representative of the Commission, the United States Department of 
Justice, the Securities and Exchange Commission, or any applicable 
prudential regulator.
    (2) [Reserved]
* * * * *

    Issued in Washington, DC, on May 23, 2017, by the Commission.
Christopher J. Kirkpatrick,
Secretary of the Commission.

    Note: The following appendix will not appear in the Code of 
Federal Regulations.

Appendix to Recordkeeping--Commission Voting Summary

    On this matter, Acting Chairman Giancarlo and Commissioner Bowen 
voted in the affirmative. No Commissioner voted in the negative.

[FR Doc. 2017-11014 Filed 5-26-17; 8:45 am]
 BILLING CODE 6351-01-P



                                                                 Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations                                                    24479

                                              Service Bulletin 737–53–1187, dated                     (p) Material Incorporated by Reference                persons required to keep records
                                              November 2, 1995; or Part III of the                       (1) The Director of the Federal Register           pursuant to the Commodity Exchange
                                              Accomplishment Instructions of Boeing                   approved the incorporation by reference               Act (the ‘‘CEA’’ or ‘‘Act’’) and
                                              Service Bulletin 737–53–1187, Revision 1,               (IBR) of the service information listed in this
                                              dated January 16, 1997, except as required by                                                                 regulations promulgated by the
                                                                                                      paragraph under 5 U.S.C. 552(a) and 1 CFR             Commission thereunder. The
                                              paragraph (h)(4) of this AD. Boeing Service             part 51.
                                              Bulletin 737–53–1187, dated November 2,                                                                       amendments do not alter any existing
                                                                                                         (2) You must use this service information
                                              1995; and Boeing Service Bulletin 737–53–
                                                                                                      as applicable to do the actions required by
                                                                                                                                                            requirements regarding the types of
                                              1187, Revision 1, dated January 16, 1997; are                                                                 regulatory records to be inspected,
                                                                                                      this AD, unless the AD specifies otherwise.
                                              not incorporated by reference in this AD.                                                                     produced, and maintained set forth in
                                                                                                         (i) Boeing Special Attention Service
                                              (n) Alternative Methods of Compliance                   Bulletin 737–53–1187, Revision 3, dated July          other Commission regulations.
                                              (AMOCs)                                                 10, 2015.
                                                                                                         (ii) Reserved.                                     DATES:  The effective date for this final
                                                 (1) The Manager, Los Angeles Aircraft                                                                      rule is August 28, 2017.
                                              Certification Office (ACO), FAA, has the                   (3) For Boeing service information
                                              authority to approve AMOCs for this AD, if              identified in this AD, contact Boeing                 FOR FURTHER INFORMATION CONTACT:
                                              requested using the procedures found in 14              Commercial Airplanes, Attention:
                                                                                                      Contractual & Data Services (C&DS), 2600
                                                                                                                                                            Eileen T. Flaherty, Director, (202) 418–
                                              CFR 39.19. In accordance with 14 CFR 39.19,                                                                   5326, eflaherty@cftc.gov; Frank
                                              send your request to your principal inspector           Westminster Blvd., MC 110–SK57, Seal
                                              or local Flight Standards District Office, as           Beach, CA 90740–5600; telephone: 562–797–             Fisanich, Chief Counsel, (202) 418–
                                              appropriate. If sending information directly            1717; Internet: https://                              5949, ffisanich@cftc.gov; Andrew
                                              to the manager of the ACO, send it to the               www.myboeingfleet.com.                                Chapin, Associate Chief Counsel, (202)
                                              attention of the person identified in                      (4) You may view this service information          418–5465, achapin@cftc.gov; Katherine
                                              paragraph (o)(1) of this AD. Information may            at the FAA, Transport Airplane Directorate,           Driscoll, Associate Chief Counsel, (202)
                                              be emailed to: 9-ANM-LAACO-AMOC-                        1601 Lind Avenue SW., Renton, WA. For                 418–5544, kdriscoll@cftc.gov; C. Barry
                                              Requests@faa.gov.                                       information on the availability of this
                                                                                                      material at the FAA, call 425–227–1221.
                                                                                                                                                            McCarty, Special Counsel, (202) 418–
                                                 (2) Before using any approved AMOC,
                                              notify your appropriate principal inspector,               (5) You may view this service information          6627, cmccarty@cftc.gov; or Jacob
                                              or lacking a principal inspector, the manager           that is incorporated by reference at the              Chachkin, Special Counsel, (202) 418–
                                              of the local flight standards district office/          National Archives and Records                         5496, jchachkin@cftc.gov, Division of
                                              certificate holding district office.                    Administration (NARA). For information on             Swap Dealer and Intermediary
                                                 (3) An AMOC that provides an acceptable              the availability of this material at NARA, call       Oversight, Commodity Futures Trading
                                              level of safety may be used for any repair,             202–741–6030, or go to: http://                       Commission, 1155 21st Street NW.,
                                              modification, or alteration required by this            www.archives.gov/federal-register/cfr/ibr-            Washington, DC 20581.
                                              AD if it is approved by the Boeing                      locations.html.
                                              Commercial Airplanes Organization                                                                             SUPPLEMENTARY INFORMATION:
                                                                                                        Issued in Renton, Washington, on May 2,
                                              Designation Authorization (ODA) that has                2017.
                                              been authorized by the Manager, Los Angeles                                                                   I. Background
                                              ACO, to make those findings. To be                      Michael Kaszycki,
                                              approved, the repair method, modification               Acting Manager, Transport Airplane                       In response to petitions for
                                              deviation, or alteration deviation must meet            Directorate, Aircraft Certification Service.          rulemaking from various industry
                                              the certification basis of the airplane and the         [FR Doc. 2017–10286 Filed 5–26–17; 8:45 am]           groups requesting amendments to
                                              approval must specifically refer to this AD.            BILLING CODE 4910–13–P
                                                                                                                                                            § 1.31, the Commission published in the
                                                 (4) AMOCs approved for repairs for AD                                                                      Federal Register on January 19, 2017 a
                                              2009–21–01 are approved as AMOCs for the                                                                      proposal (‘‘Proposal’’) to amend the
                                              corresponding provisions of paragraph (g) of
                                                                                                                                                            recordkeeping obligations applicable to
                                              this AD.                                                COMMODITY FUTURES TRADING
                                                 (5) Except as specified in paragraph (n)(6)                                                                all persons required to keep records
                                                                                                      COMMISSION
                                              of this AD, AMOCs approved for previous                                                                       pursuant to the Act and Commission
                                              modifications done as optional terminating              17 CFR Parts 1 and 23                                 regulations promulgated thereunder
                                              action for AD 2009–21–01 are approved as                                                                      (referred to in the Proposal as ‘‘records
                                              AMOCs for the modification required by                  RIN 3038–AE36                                         entities’’).1 Regulation 1.31 sets forth the
                                              paragraph (l) of this AD provided the                                                                         form and manner in which all
                                              previous modification was done after the                Recordkeeping                                         regulatory records must be kept by
                                              airplane had accumulated 53,000 total flight
                                                                                                      AGENCY:  Commodity Futures Trading                    records entities. Regulation 1.31 does
                                              cycles or more.
                                                 (6) AMOCs approved for previous                      Commission.                                           not specify the types of regulatory
                                              modifications done as optional terminating              ACTION: Final rule.                                   records that must be kept, rather it
                                              action for AD 2009–21–01 are approved as                                                                      specifies the form and manner in which
                                              AMOCs for the modification required by                  SUMMARY:   The Commodity Futures                      regulatory records required by other
                                              paragraph (l) of this AD provided the skin              Trading Commission (the                               Commission regulations are maintained
                                              modification replacement is done using the              ‘‘Commission’’) is amending the                       and produced to the Commission. The
                                              skin panel kit specified Boeing Service                 recordkeeping obligations set forth in                proposed amendments to § 1.31, and
                                              Bulletin 737–53–1187.                                                                                         related technical amendments to §§ 1.35
                                                                                                      Commission regulations along with
                                              (o) Related Information                                 corresponding technical changes to                    and 23.203, would modernize and make
                                                (1) For more information about this AD,               certain provisions regarding retention of             technology neutral the form and manner
                                              contact Jennifer Tsakoumakis, Aerospace                 oral communications and record                        in which regulatory records must be
                                              Engineer, Airframe Branch, ANM–120L,                    retention requirements applicable to                  kept, as well as rationalize the current
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                                              FAA, Los Angeles ACO, 3960 Paramount                    swap dealers and major swap                           rule text for ease of understanding.
                                              Boulevard, Lakewood, CA 90712–4137;                     participants, respectively. The                       Under the proposed amendments,
                                              phone: 562–627–5264; fax: 562–627–5210;                                                                       records entities would have greater
                                              email: jennifer.tsakoumakis@faa.gov.
                                                                                                      amendments modernize and make
                                                (2) Service information identified in this            technology neutral the form and manner                flexibility regarding the retention and
                                              AD that is not incorporated by reference is             in which regulatory records must be                   production of all regulatory records
                                              available at the addresses specified in                 kept, as well as rationalize the rule text
                                              paragraphs (p)(3) and (p)(4) of this AD.                for ease of understanding for those                     1 Recordkeeping,   82 FR 6356 (Jan. 19, 2017).



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                                              24480               Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations

                                              under a less-prescriptive, principles-                  outlined below, several commenters                    registered entities.6 In light of these
                                              based approach.                                         also suggested modifications to the                   comments, the Commission notes that
                                                Among other proposed changes                          proposed rule text, including the                     the final rule as adopted by this release
                                              requested in the petitions for                          requirement for records entities to                   does not impose any new recordkeeping
                                              rulemaking, the Commission proposed                     establish, maintain, and implement                    requirements on any records entity,
                                              to eliminate the requirement for a                      written policies and procedures                       including those that are neither
                                              records entity to: (1) Keep electronic                  reasonably designed to ensure that the                registrants nor registered entities, such
                                              regulatory records in their native file                 records entity complies with its                      as commercial end-users. Rather, the
                                              format (i.e., in the format in which it                 recordkeeping obligations. For reasons                final rule merely modernizes and makes
                                              was originally created); (2) retain any                 provided below, the Commission has                    technology neutral the form and manner
                                              electronic record in a non-rewritable,                  accepted certain of these                             in which regulatory records must be
                                              non-erasable format (i.e., the ‘‘write                  recommendations in the amendments                     kept. Further, the final rule is clear that
                                              once, read many’’ or ‘‘WORM’’                           being adopted today, but has declined to              it does not override other methods of
                                              requirement); and (3) engage a third-                   accept certain other recommendations,                 maintaining records that may be
                                              party technical consultant and for the                  including recommendations beyond the                  specified elsewhere in the Act or other
                                              consultant to file certain representations              scope of the Proposal.                                Commission regulations.7 Thus,
                                              with the Commission regarding access                                                                          commercial end-users that are records
                                              to the records entity’s electronic                      III. Final Rule                                       entities, for example, may continue to
                                              regulatory records. These proposed                         The Commission has considered the                  maintain records in accordance with
                                              changes would be universal to all                       comments it received in response to the               their current practices if such are
                                              records entities, including                             Proposal and is adopting the rule                     permitted by the Act, Commission
                                              intermediaries registered or required to                amendments as proposed, with the                      regulations, or existing relief or
                                              be registered with the Commission;                      following exceptions: (1) Revising the                guidance.8 Further, as stated above, the
                                              registered entities such as designated                  definition of ‘‘regulatory records’’ in               final rule removes several obligations
                                              contract markets, swap execution                        § 1.31(a); (2) deleting proposed § 1.31(b)            regarding the form and manner in which
                                              facilities, and derivatives clearing                    regarding the requirement for a records               regulatory records must be kept that
                                              organizations; and any other persons                    entity to establish, maintain, and                    should lessen the compliance costs
                                              required to produce certain regulatory                  implement written policies and                        associated with the recordkeeping
                                              records as set forth in other Commission                procedures designed to ensure                         requirements set forth in § 1.31. Given
                                              regulations.                                            compliance with all obligations under                 the foregoing, the Commission has
                                              II. Summary of Comments                                 § 1.31; (3) amending § 1.31(c) to limit               determined not to exclude any persons
                                                                                                      the retention period for pre- trade                   required to keep regulatory records from
                                                 The Commission received sixteen                      communications required by                            the definition of ‘‘records entity.’’
                                              comment letters on the Proposal from a                  § 23.202(a)(1) and § 23.202(b)(1)–(3) to                 Regarding the definition of
                                              wide range of records entities, including               five years from the date the                          ‘‘regulatory records,’’ the Commission
                                              registrants, registered entities and other              communication was created; (4) deleting               specifically requested comment whether
                                              persons subject to the Commission’s                     from § 1.31(d)(2)(i) the requirement that             the term ‘‘metadata’’—or data about
                                              recordkeeping obligations set forth in                  a records entity retain systems that                  data—should be defined. The
                                              § 1.31.2 All commenters generally                       maintain the ‘‘chain of custody                       Commission recognized in the Proposal
                                              supported the Commission’s efforts to                   elements’’ of any electronic regulatory               that the term metadata may be generally
                                              modernize and make technology neutral                   record; and (5) re-lettering § 1.31(c)–(f)            understood by practitioners
                                              the existing recordkeeping obligations.                                                                       notwithstanding a lack of universal
                                                                                                      to account for the deletion of proposed
                                              One commenter requested that the                                                                              agreement on an exact definition. A
                                                                                                      § 1.31(b). Specific provisions of the final
                                              Commission limit changes to § 1.31 to                                                                         majority of commenters on the issue
                                                                                                      rules are addressed below.
                                              the elimination of the native file format,                                                                    agreed that metadata need not be
                                              WORM, and third-party technical                         A. Regulation 1.31(a): Definitions                    defined at this time as that would be
                                              consultant requirements, and withdraw                      The Commission proposed to define                  inconsistent with the Commission’s
                                              the remainder of the proposal.3 As                      in § 1.31(a) the terms ‘‘electronic                   stated goal to provide for less-
                                                 2 Comment letters were submitted by the
                                                                                                      regulatory records,’’ ‘‘records entity,’’             prescriptive recordkeeping obligations.9
                                              following entities: The Securities Industry and
                                                                                                      and ‘‘regulatory records’’ as used                    Further, one commenter asserted that
                                              Financial Markets Association (‘‘SIFMA’’); CME          elsewhere in the section.                             including metadata within the
                                              Group Inc. (‘‘CME’’); NASDAQ Futures, Inc.                 The Commission received several
                                              (‘‘NASDAQ’’); the National Futures Association          comments regarding the proposed                          6 E.g., § 1.35(a) (Unregistered members of a DCM
                                              (‘‘NFA’’); SunTrust Bank; the Futures Industry
                                              Association (‘‘FIA’’); the Edison Electric Institute
                                                                                                      definition of ‘‘records entity’’ to be any            or SEF required to retain records of commodity
                                                                                                      person required by the Act or                         interests and related cash or forward transactions)
                                              and National Rural Electric Cooperative (‘‘EEI &
                                                                                                                                                            and §§ 32.2, 32.3, 45.2, and 45.6 (Non-Swap Dealer/
                                              NREC’’); the Investment Company Institute (‘‘ICI’’);    Commission regulations to keep                        Major Swap Participants (‘‘Non-SD/MSPs’’) are
                                              Managed Funds Association, Investment Adviser           regulatory records. A few commenters
                                              Association, Alternative Investment Management                                                                subject to trade option requirements including
                                              Association, and SIFMA Asset Management Group           requested that the Commission exclude                 recordkeeping).
                                                                                                                                                               7 See text of final rule, § 1.31(b), (c), and (d), each
                                              (‘‘Associations’’; the Minneapolis Grain Exchange       from the definition of ‘‘records entity’’
                                                                                                                                                            stating, ‘‘[u]nless specified elsewhere in the Act or
                                              (‘‘MGEX’’); The Depository Trust & Clearing             those persons that are neither registrants            Commission Regulations. . . .’’
                                              Corporation (‘‘DTCC’’); ICE Futures U.S., Inc.
                                              (‘‘ICE’’); the Commercial Energy Working Group
                                                                                                      nor registered entities.4 One                            8 E.g., Revised recordkeeping requirements for
                                                                                                      commenter 5 further suggested that
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                                              (‘‘Working Group’’); the International Swaps and                                                              trade option counterparties that are Non-SD/MSPs,
                                              Derivatives Association, Inc. (‘‘ISDA’’); the Federal   compliance with the proposed changes                  Trade Options, 81 FR 14966, 14970 (Mar. 21, 2016);
                                              Home Loan Banks (‘‘FHLBanks’’); and the                 would impose greater costs on records                 and Relief for Unregistered Members from retaining
                                              International Energy Credit Association (‘‘IECA’’).                                                           text messages and maintaining required records in
                                              All comment letters are available on the
                                                                                                      entities that are neither registrants nor             a particular form and manner, Records of
                                              Commission’s Web site at https://                                                                             Commodity Interest and Related Cash or Forward
                                              comments.cftc.gov/PublicComments/                          4 E.g., ISDA, ICI, and Associations comment        Transactions, 80 FR 80247, 80250–51 (Dec. 24,
                                              CommentList.aspx?id=1774.                               letters.                                              2015).
                                                 3 See CME comment letter.                               5 See ISDA comment letter.                            9 E.g., FIA and ICE comment letters.




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                                                                 Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations                                             24481

                                              definition of a ‘‘regulatory record’’                   such books and records stored                            Without an explanation of the
                                              would greatly increase the amount and                   electronically, regulatory records shall              differences, several commenters
                                              associated costs of data to be stored and               also include: (i) Any data necessary to               disagreed with the Commission that the
                                              potentially subject to production                       access, search, or display any such                   proposed requirement for written
                                              requests.10 Another commenter stated                    books and records; and (ii) all data                  policies and procedures is consistent
                                              that records entities would be required                 produced and stored electronically                    with the existing § 1.31(b)(3)
                                              to pursue, develop, and purchase                        describing how and when such books                    requirement for anyone using electronic
                                              additional technological solutions to                   and records were created, formatted, or               storage media to develop and maintain
                                              ensure compliance if metadata were                      modified. The Commission believes the                 written operational procedures and
                                              defined.11                                              definition as revised makes clear that a              controls (i.e., an ‘‘audit system’’)
                                                 The Commission notes that it and                     records entity only has the obligation to             designed to provide accountability over
                                              other federal agencies, including the                   maintain data about a regulatory record               both the initial entry of required records
                                              Securities and Exchange Commission                      after it is created and not about the                 and the entry of each change made to
                                              (‘‘SEC’’), have been requesting metadata                record before it becomes a regulatory                 any original or duplicate record.16
                                              in conjunction with information                         record.                                               Again without providing any
                                              requests to industry for more than five                    As noted in the Proposal this is the               explanation of the differences between
                                              years through standardized data                         existing standard in § 1.31. Under                    the existing ‘‘audit system’’ requirement
                                              delivery standards.12 The Commission                    existing § 1.31(b)(1)(ii)(A) electronic               and the proposed requirement for
                                              believes that the § 1.31(a) definition of               records are required to be preserved                  written policies and procedures or any
                                              ‘‘regulatory record,’’ i.e., all data                   exclusively in a non-rewritable, non-                 specific cost estimates, commenters also
                                              produced and stored electronically                      erasable format. This provision was                   argued that the application of the
                                              describing how and when such books                      designed to ensure the ‘‘trustworthiness              proposed written policies and
                                              and records were created, formatted, or                 of documents that may be relied upon                  procedures requirement would create
                                              modified, is sufficient to support its                  by the Commission in conducting                       new regulatory obligations for records
                                              statutory inspection and investigative                  investigations and entered into evidence              entities which are neither registrants nor
                                              functions. Thus, the Commission has                     in administrative and judicial                        registered entities, some of whom are
                                              determined that there is no need to                     proceedings.’’ 14 It therefore follows that           commercial end-users.17 As a result,
                                              define metadata at this time.                           each version of an electronic record and              commenters argued that this additional
                                                 The Commission further noted in the                  all subsequent versions would have to                 requirement could deter certain market
                                              Proposal that the proposed definition of                be maintained under the existing rule.                participants from trading swaps and
                                              ‘‘regulatory records’’ would more clearly               This requirement provides for a                       other derivatives products in order to
                                              state the existing requirement for each                 comprehensive audit trail, which the                  avoid having to comply with
                                              records entity to maintain a regulatory                 Commission believes is vital to both the              burdensome recordkeeping
                                              record and any subsequent versions of                   supervision and enforcement of the Act                requirements.18 A few commenters
                                              such record. Multiple commenters                        and Commission regulations.                           argued that the specific reference to
                                              questioned whether the revised                             Finally, another commenter also                    training is not consistent with the
                                              language was, in fact, imposing a new                   asserted that retaining all versions of a             Commission’s emphasis on a less-
                                              requirement to maintain versions of a                   regulatory record is redundant and                    prescriptive, principles-based
                                              regulatory record before it becomes in                  creates additional opportunities for data             recordkeeping requirement.19 Other
                                              fact a regulatory record (i.e., drafts of an            theft or loss.15 The commenter did not                commenters requested that the
                                              agreement created during a negotiation                  provide any detail regarding how                      Commission provide a phase-in period
                                              but prior to execution).13 To clarify that              maintaining subsequent versions of a                  for establishing, maintaining and
                                              the Commission did not intend to                        regulatory record, which is an existing               implementing written policies and
                                              require versions of a regulatory record                 requirement under § 1.31, raises new                  procedures.20
                                              prior to its becoming a regulatory                      concerns about data theft or loss. Thus,                 Having considered these comments,
                                              record, the Commission is modifying                     the Commission is unable to address                   the Commission has determined not to
                                              the definition of ‘‘regulatory records’’ to             any such concern at this time.                        adopt the written policies and
                                              indicate that the term means all books
                                                                                                      B. Regulation 1.31(b): Regulatory                     procedures requirement for records
                                              and records required to be kept by the
                                                                                                      Records Policies and Procedures                       entities set forth in proposed § 1.31(b).
                                              Act or Commission regulations,
                                                                                                                                                            The final rule, as adopted, sets forth the
                                              including any record of any correction                    The Commission proposed to amend
                                                                                                                                                            form and manner in which regulatory
                                              or other amendment to such books and                    § 1.31(b) to require each records entity
                                                                                                                                                            records must be kept, the retention
                                              records, provided that, with respect to                 to establish, maintain, and implement
                                                                                                                                                            period for various types of regulatory
                                                                                                      written policies and procedures
                                                                                                                                                            records, and the standards for
                                                10 See   CME comment letter.                          reasonably designed to ensure that the
                                                11 See   Associations comment letter.                                                                       production of regulatory records to the
                                                                                                      records entity complies with its
                                                 12 The Commission publishes the CFTC Data                                                                  Commission. Given these clearly
                                                                                                      obligations under Regulation 1.31. As
                                              Delivery Standards on its Web site at: http://                                                                defined obligations, the Commission
                                              www.cftc.gov/idc/groups/public/@                        proposed, the written policies and
                                                                                                                                                            agrees with commenters that the
                                              lrenforcementactions/documents/file/                    procedures would provide for, without
                                                                                                                                                            requirement for written policies and
                                              enfdatadeliverystandards052716.pdf. The                 limitation, appropriate training of
                                              Commission notes that other federal agencies, such                                                            procedures is unnecessary. As the
                                                                                                      officers and personnel of the records
                                              as the SEC (https://www.sec.gov/divisions/enforce/                                                            Commission noted in the Proposal, the
                                                                                                      entity regarding their responsibility for
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                                              datadeliverystandards.pdf), the Department of                                                                 obligation to satisfy the requirements
                                              Justice (https://www.justice.gov/atr/case-document/     ensuring compliance with the
                                              file/494686/download) and the Department of             obligations of the records entity under                 16 E.g.,  ISDA comment letter.
                                              Treasury Office of Foreign Asset Control (https://      § 1.31, and regular monitoring of such                  17 E.g.,  IECA comment letter.
                                              www.treasury.gov/resource-center/sanctions/OFAC-
                                              Enforcement/Documents/ofac_data_delivery.pdf)           compliance.                                              18 See ISDA comment letter.

                                              have similar data delivery standards.                                                                            19 E.g., Associations comment letter.
                                                 13 E.g., Associations, CME, and ICE comment           14 See   58 FR at 27460.                                20 See MGEX and Working Group comment

                                              letters.                                                 15 See   CME comment letter.                         letters.



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                                              24482              Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations

                                              regarding § 1.31 is one that a records                  stated that increasing retention periods              D. Regulation 1.31(c): Form and Manner
                                              entity ignores at its peril. It is ultimately           for the storage of sensitive information              of Retention
                                              the duty and responsibility of records                  in electronic form could put records                     The Commission proposed to adopt
                                              entities to ensure accurate and reliable                entities, and their third-party service               § 1.31(d) (re-lettered as § 1.31(c) in final
                                              records. The Commission also notes that                 providers, at greater risk in the event of            rule) to describe recordkeeping
                                              registrants are subject to a duty to                    a data breach.25                                      requirements regarding the form and
                                              diligently supervise all activities                                                                           manner in which regulatory records are
                                              relating to its business as a Commission                   The Commission recognizes the
                                                                                                      increased burden and risk of a longer                 retained by records entities. Consistent
                                              registrant, pursuant to § 166.3. The                                                                          with the Commission’s emphasis on a
                                              Commission does not consider the                        retention period as pointed out by
                                                                                                      commenters, and, having considered                    less-prescriptive, principles-based
                                              withdrawal of a requirement for written                                                                       approach, proposed § 1.31(d)(1) would
                                              policies and procedures to create an                    such increased burden and risk in light
                                                                                                                                                            rephrase the existing requirements in
                                              explicit or implicit defense against                    of the nature of the affected regulatory
                                                                                                                                                            the form of a general standard for each
                                              recordkeeping violations or failure to                  records, has determined to require                    records entity to retain all regulatory
                                              supervise violations.                                   retention of electronic communications                records in a form and manner necessary
                                                                                                      specified in § 23.202(a)(1) and                       to ensure the records’ and
                                              C. Regulation 1.31(b): Duration of
                                                                                                      § 23.202(b)(1)–(3) only for a period of               recordkeeping systems’ authenticity and
                                              Retention
                                                                                                      five years from the date of creation of               reliability. The Commission proposed to
                                                 The Commission proposed to amend                     the required record. The Commission                   adopt § 1.31(d)(2) to set forth additional
                                              § 1.31(c)(re-lettered as § 1.31(b) in the               notes that these are records of pre-                  controls for records entities retaining
                                              final rule) to re-state and clarify the                 execution communications and, as such,                electronic regulatory records. The
                                              existing retention period requirements                  are likely to be useful for regulatory                Commission emphasized in the
                                              for categories of regulatory records set
                                                                                                      oversight purposes for a shorter length               Proposal that the proposed regulatory
                                              forth in existing § 1.31(a), including the
                                                                                                      of time than records regarding execution              text does not create new requirements,
                                              requirement that certain records
                                                                                                      of transactions or records of events that             but rather updates the existing
                                              associated with a swap be retained for
                                                                                                      effect transactions following execution.              requirements so that they are set out in
                                              the duration of the swap plus five years.                                                                     a way that appropriately reflects
                                              The Commission also proposed to                            For the avoidance of doubt, the
                                                                                                                                                            technological advancements and
                                              distinguish between electronic                          Commission is not changing the
                                                                                                                                                            changes to recordkeeping methods since
                                              regulatory records and those records                    retention period for execution trade                  the prior amendments of § 1.31 in 1999.
                                              exclusively created and maintained on                   information under § 23.202(a)(2), post-                  Various commenters proposed
                                              paper by requiring a records entity to                  execution trade information under                     technical amendments to proposed
                                              keep electronic regulatory records                      § 23.202(a)(3), the ledgers required                  § 1.31(d)(2). Multiple commenters 28
                                              readily accessible for the duration of the              under § 23.202(a)(4), or the daily trading            requested that the Commission delete
                                              required record keeping period, and not                 records for related cash and forward                  the ‘‘chain of custody’’ provision in
                                              just for the first two years. The                       transactions in § 23.202(b)(4)–(7).                   proposed § 1.31(d)(2)(i) because it is a
                                              Commission noted that this standard is                  However, as previously stated, the                    legal evidentiary standard which does
                                              consistent with the SEC’s standard for                  Commission will continue to monitor                   not translate clearly to the technological
                                              certain intermediaries.21 For ease of                   changes in information technology and                 requirements for recordkeeping.
                                              understanding, the Commission also                      consider whether the recordkeeping                    Another commenter similarly noted that
                                              proposed to amend §§ 1.35(a) and                        regulation should be adjusted to reflect              the ‘‘chain of custody’’ requirement is
                                              23.203(b)(1) and (2) to make technical                  technological developments.                           redundant and unnecessarily
                                              changes regarding regulatory records                                                                          prescriptive given that records entities
                                              related to oral communications and                         Certain commenters requested
                                                                                                                                                            are required under proposed Regulation
                                              swaps-related information maintained                    clarification whether the requirements                1.31(d)(1) to keep regulatory records in
                                              by swaps dealers and major swap                         as adopted apply to existing records.26               a form and manner that ensures the
                                              participants, respectively. The                         The Commission confirms that the                      authenticity and reliability of such
                                              Commission received several comments                    requirements adopted by this release do               records.29 Moreover, one of the
                                              regarding various aspects of proposed                   apply to existing records. However, the               commenters noted that the proposed
                                              § 1.31(c).                                              Commission notes that existing                        definition of ‘‘regulatory records’’ in
                                                 Two commenters 22 requested that the                 recordkeeping methods remain valid for                proposed § 1.31(a) already includes a
                                              Commission reduce the retention                         compliance with the new rule, and that                chain of custody requirement based on
                                              standard for electronic pre-execution                   for many records entities, applying the               the following language: ‘‘data that
                                              communications required by § 23.202 in                  new regime will reduce regulatory                     describes how, when, and, if relevant,
                                              relation to a swap to five years from the               burdens. For example, many records                    by whom such electronically stored
                                              date of creation of the regulatory record               entities will be permitted to maintain                information was collected, created,
                                              rather than the current standard of the                 existing electronic records in a manner               accessed, modified, or formatted.’’ 30
                                              duration of the swap plus five years.23                 other than in their native file format and            The Commission has considered the
                                              The commenters stated that the longer                   will no longer be required to retain a                comment that the term ‘‘chain of
                                              retention period ‘‘places an unnecessary                third-party technical consultant with                 custody’’ may cause confusion given
                                              retention burden on firms, which                        authority to access a records entity’s                that it currently exists as a legal
                                              exceeds most statutes of limitations or                                                                       evidentiary standard and, given that the
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                                                                                                      existing electronic records.27
                                              utility with respect to underlying                                                                            Commission is also persuaded that the
                                              transactions.’’ 24 Another commenter                      25 See Associations comment letter.                 concept is adequately covered under the
                                                                                                        26 See FIA and Working Group comment letters.
                                                21 SEC  Rule 17a–4(f).                                                                                         28 See SIFMA, ISDA, and Associations comment
                                                                                                         27 The amendments adopted herein however
                                                22 See SIFMA and ISDA comment letters.                                                                      letters.
                                                                                                      would not excuse non-compliance with existing
                                                23 See § 23.202(a)(1).                                                                                         29 See Working Group comment letter.
                                                                                                      § 1.31 prior to the effective date of such
                                                24 See SIFMA comment letter.                          amendments.                                              30 See SIFMA comment letter.




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                                                                    Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations                                                24483

                                              definition of ‘‘regulatory records’’ it has               compliance with the Act. . . .’’ To                       specified elsewhere in the Act or other
                                              determined to delete the ‘‘chain of                       clarify, the Commission notes that the                    Commission regulations. Thus,
                                              custody elements’’ from the electronic                    requirement is to establish systems that                  commercial end-users that are records
                                              regulatory records systems requirement                    maintain the security, signature, and                     entities, for example, may continue to
                                              in amended § 1.31(c)(2)(i). The                           data regarding electronic regulatory                      maintain records in accordance with
                                              Commission notes, however, that the                       records to ensure that the records entity                 their current practices if such are
                                              deletion of the term ‘‘chain of custody’’                 can monitor compliance with the Act.                      permitted by the Act, Commission
                                              does not change the practical                             Thus the requirement is not a stand-                      regulations, or existing relief or
                                              requirement that records entities                         alone obligation to ‘‘monitor compliance                  guidance. Finally, as described above,
                                              maintain a comprehensive audit trail for                  with the Act and Commission                               the final rule removes several
                                              all electronic regulatory records.                        regulations. . . .’’                                      obligations regarding the form and
                                                 One commenter also requested that                         Another commenter objected to the                      manner in which regulatory records
                                              the Commission amend proposed                             proposed amendments that would                            must be kept that should lessen the
                                              § 1.31(d)(2)(ii) to incorporate existing                  impose the requirements of proposed                       compliance costs associated with the
                                              business continuity planning                              § 1.31(d) (re-lettered as § 1.31(c) in the                recordkeeping requirements set forth in
                                              regulations in lieu of the proposed                       final rule) on commercial end-users that                  § 1.31 generally.
                                              language: ‘‘in the event of an emergency                  happen to be records entities, including                     In response to a specific question in
                                              or other disruption of the records                        the requirements that ‘‘each records                      the Proposal as to whether the
                                              entity’s electronic record retention                      entity maintaining electronic regulatory                  Commission should routinely publish
                                              systems[.]’’ 31 The Commission is not                     records shall establish appropriate                       guidelines regarding the technical
                                              making this requested change because                      systems and controls that ensure the                      standards for electronic regulatory
                                              records entities are not prohibited by                    authenticity and reliability of electronic                records, one commenter argued that
                                              the rule from incorporating their                         regulatory records[.]’’ 34 The commenter                  publication of such standards likely
                                              obligations to maintain availability of                   stated that commercial end-users should                   would result in increased cost and
                                              regulatory records into their existing                    not be subject to the obligation to                       devotion of technical resources to
                                              business continuity planning. The                         establish ‘‘systems and controls . . .                    ensure compliance with any changing
                                              Commission does not believe that the                      that ensure the authenticity of the                       standards.37 The commenter specifically
                                              general standard in new § 1.31(c)(2)(ii)                  information . . . and . . . monitor                       requested that the Commission avoid
                                              creates an obligation that would conflict                 compliance with the Act and                               publishing guidelines for technical
                                              with a records entity’s existing business                 Commission regulations in this                            standards of regulatory records and
                                              continuity procedures.                                    chapter[]’’ because the expense and                       simply monitor records entities to
                                                 The same commenter also requested                      burden of that obligation goes beyond                     ensure that regulatory records are
                                              that the Commission amend the                             the recordkeeping methods allowed in                      retained in a ‘‘form and manner
                                              proposed records inventory requirement                    other Commission regulations allowing                     necessary to ensure the records’ and
                                              in new § 1.31(c)(2)(iii) to not require                   commercial end-users to retain and                        recordkeeping systems’ authenticity and
                                              system descriptions and information                       maintain their records in the ordinary or                 reliability.’’ Given that only one
                                              necessary for accessing or producing                      normal course of business.35 Moreover,                    commenter responded to the request for
                                              electronic regulatory records because                     the commenter stated that the creation                    comment, and responded negatively, the
                                              introducing concepts related to access                    of an ‘‘up-to-date inventory’’ appears to                 Commission is persuaded that
                                              and production of records in this                         impose an entirely new regulatory                         publishing guidelines regarding the
                                              section is potentially confusing.32 For                   recordkeeping expense that will require                   technical standards for electronic
                                              clarity, the Commission notes that data                   a commercial end-user to produce an                       regulatory records would not be helpful
                                              necessary to access and produce                           inventory of its electronic records, and                  at this time.
                                              electronic regulatory records is itself a                 keep that inventory up to date, with                         Regarding the form and manner of
                                              regulatory record under the definition                    respect to the ‘‘electronic records’’ that                retention of electronic regulatory
                                              thereof in § 1.31(a). Thus, the                           a commercial end-user is allowed in                       records, one commenter requested
                                              requirement in new § 1.31(c)(2)(iii) is                   other Commission regulations to retain                    confirmation that the specific means of
                                              simply a requirement that a records                       and maintain in the ordinary or normal                    electronic storage that the commenter
                                              entity keep an up-to-date inventory of                    course of business.36                                     employs is an acceptable means for
                                              the systems where such data is                               The Commission declines to revise                      storing electronic regulatory records.38
                                              maintained.                                               the rule in response to this comment                      As noted throughout this adopting
                                                 Another commenter requested that                       because, as noted previously, § 1.31(d)                   release the Commission believes that the
                                              the Commission delete from proposed                       (re-lettered as § 1.31(c) in the final rule)              amendments to § 1.31 are intended to be
                                              § 1.31(d)(2)(i) the language ‘‘and to                     does not impose any new recordkeeping                     technology neutral and therefore the
                                              monitor compliance with the Act and                       requirements on any records entity,                       Commission is not requiring or
                                              Commission regulations in this                            including those that are commercial                       endorsing any type of record retention
                                              Chapter’’ because such an ‘‘obligation to                 end-users. Rather, the final rule merely                  system or technology.
                                              comply would not normally be                              modernizes and makes technology                              With respect to the effective date of
                                              embodied in a recordkeeping                               neutral the form and manner in which                      these regulations, a few commenters
                                              system.’’ 33 The Commission                               regulatory records must be kept.                          requested a three- or six-month phase-
                                              understands this comment to mean that                     Further, the final rule is clear that it                  in period for compliance.39 Although
                                              the commenter reads proposed                                                                                        the Commission has noted throughout
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                                                                                                        does not override other methods of
                                              § 1.31(d)(2)(1) (re-lettered as                           maintaining records that may be                           this adopting release that it believes that
                                              § 1.31(c)(2)(1) in the final rule) as a                                                                             the amendments adopted today are not
                                              stand-alone obligation to ‘‘monitor                         34 See  IECA comment letter.
                                                                                                          35 See                                                   37 See   MGEX comment letter.
                                                                                                                  e.g., § 20.6(c) regarding large trader
                                                31 Id.
                                                                                                        reporting for physical commodity swaps.                    38 See   DTCC comment letter.
                                                32 Id.                                                     36 See e.g., §§ 32.2, 32.3, 45.2, and 45.6 regarding      39 See MGEX and Working Group comment
                                                33 See   Associations comment letter.                   trade option requirements for Non-SD/MSPs.                letters.



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                                              24484               Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations

                                              creating any new compliance                             petition that the Commission adopt                    that certain registrants are not small
                                              obligations for any records entities, it is             amendments to Part 4 of the                           entities for purposes of the RFA and,
                                              nevertheless persuaded that a three-                    Commission’s regulations regarding                    therefore, the requirements of the RFA
                                              month phase-in for compliance is a                      certain recordkeeping requirements                    do not apply to those entities.47 For
                                              reasonable request. Thus, the                           applicable to commodity pool operators                other registrants, however, the
                                              Commission has determined that the                      and commodity trading advisors.42 The                 Commission has found it appropriate to
                                              effective date for the proposed                         Proposal did not address any such                     consider whether such registrants
                                              amendments will be 90 days from the                     amendments and thus such                              should be deemed small entities for
                                              date of publication.                                    amendments are outside of the scope of                purposes of the RFA on a case-by-case
                                                                                                      this rulemaking.                                      basis, in the context of the particular
                                              E. Regulation 1.31(d): Inspection and                     Another commenter 43 acknowledged                   Commission regulation at issue.48 As
                                              Production of Regulatory Records                        that the Regulation AT rulemaking 44                  certain persons affected by the final
                                                 The Commission proposed to adopt                     addresses source code issues outside the              rule, including Commission registrants,
                                              new § 1.31(e) (re-lettered as § 1.31(d) in              scope of the Proposal, but nonetheless                may be small entities for purposes of the
                                              the final rule) to re-state and clarify the             requested the Commission provide                      RFA, the Commission considered
                                              right of inspection of the Commission                   additional guidance regarding any                     whether this rulemaking would have a
                                              and the United States Department of                     requests for source code information by               significant economic impact on any
                                              Justice in existing § 1.31(a)(1). One                   the Commission subject to § 1.31. In                  such persons.
                                              commenter requested that the                            response to this request, the                            As discussed in the Proposal, the final
                                              Commission engage in a dialogue with                    Commission reiterates that production                 rule generally updates and simplifies
                                              industry to address challenges                          of source code is outside the scope of                existing Commission regulation 1.31
                                              presented by the production                             this rulemaking.                                      with new provisions that maintain the
                                              requirements of § 1.31, including the                     Finally, another commenter 45                       ability of the Commission to examine
                                              scope of what is subject to a production                recommended that the SEC amend SEC                    and inspect regulatory records. It
                                              request and who may make such a                         Rule 17a–4 regarding the recordkeeping                accomplishes this by deleting outdated
                                              request.40 In particular, the commenter                 obligations of broker-dealers, some of                terms and revising provisions to reflect
                                              stated that § 1.31 should recognize the                 whom are also registered as futures                   advances in information technology,
                                              long standing protections of attorney-                  commission merchants with the                         allowing records entities to benefit from
                                              client privilege and expressly exclude                  Commission. The Commission does not                   evolving technological developments
                                              such information from the rule’s                        have jurisdiction with respect to SEC                 while maintaining necessary safeguards
                                              production requirement.                                 regulations and thus such                             to ensure the reliability of the
                                                 The Commission believes that the                     recommendation is outside of the scope                recordkeeping process. It also reduces
                                              proposed amendment to § 1.31(e) does                    of this rulemaking.                                   the retention period for certain
                                              not alter the existing right of inspection                                                                    regulatory records related to swaps and
                                                                                                      IV. Related Matters
                                              regarding regulatory records and notes                                                                        related cash and forward transactions,
                                              that attorney-client protections are                    A. Regulatory Flexibility Act                         as discussed above.
                                              addressed elsewhere in federal and state                   The Regulatory Flexibility Act                        The Commission believed that the
                                              law.41                                                  (‘‘RFA’’) 46 requires Federal agencies, in            Proposal would impose only limited
                                                                                                      promulgating regulations, to consider                 additional costs on small entities related
                                              F. Comments Beyond the Scope of the
                                                                                                      whether the rules they propose will                   to the requirement that they establish
                                              Proposed Rulemaking
                                                                                                      have a significant economic impact on                 written recordkeeping policies and
                                                Although the Commission stated that                                                                         procedures. However, for the reasons
                                                                                                      a substantial number of small entities
                                              the Proposal was limited to                                                                                   discussed above, the Commission has
                                                                                                      and, if so, to provide a regulatory
                                              amendments to § 1.31 and related                                                                              been persuaded to not require such
                                                                                                      flexibility analysis regarding the
                                              technical amendments, the Commission                                                                          written recordkeeping policies and
                                                                                                      economic impact on those entities. In
                                              received several comments regarding                                                                           procedures.
                                                                                                      the Proposal, the Commission certified
                                              matters outside the scope of the                                                                                 As a result, the final rule is not
                                                                                                      that the Proposal would not have a
                                              Proposal, as discussed below.                                                                                 expected to impose any new burdens on
                                                The petitioners for rulemaking                        significant economic impact on a
                                                                                                      substantial number of small entities.                 market participants. The Commission
                                              restated their request from their original
                                                                                                      The Commission received no comments                      47 See, e.g., Policy Statement and Establishment of
                                                40 See  CME comment letter.
                                                                                                      with respect to the RFA.                              Definitions of ‘‘Small Entities’’ for Purposes of the
                                                 41 See Wigmore on Evidence: Evidence in Trials          As discussed above, because the final              Regulatory Flexibility Act, 47 FR 18618 (Apr. 30,
                                              at Common Law—Wigmore, Rule 502. Attorney-              rule relates to most recordkeeping                    1982) (futures commission merchants and
                                              Client Privilege and Work Product (online version       obligations under the Act and the                     commodity pool operators); Leverage Transactions,
                                              updated 4/2017), for a comprehensive list of                                                                  54 FR 41068 (Oct. 5, 1989) (leverage transaction
                                                                                                      Commission’s regulations, it may affect               merchants); Regulation of Off-Exchange Retail
                                              attorney-client protections under federal and state
                                              law. Further, in 1999, the Commission addressed         the full spectrum of Commission                       Foreign Exchange Transactions and Intermediaries,
                                              the waiver of privilege issue as follows: ‘‘As is       registrants, all persons required to                  75 FR 55410, 55416 (Sept. 10, 2010) (retail foreign
                                              currently the case with all Commission required         register but not registered with the                  exchange dealers); and Registration of Swap Dealers
                                              records, recordkeepers may not deny authorized                                                                and Major Swap Participants, 77 FR 2613, 2620
                                                                                                      Commission, and certain persons that                  (Jan. 19, 2012) (swap dealers and major swap
                                              Commission representatives access to any
                                              individual storage medium that includes                 are neither registered nor required to                participants).
                                              Commission-required records or delay production         register with the Commission. The                        48 See 47 FR at 18620 (commodity trading
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                                              while the individual storage medium is reviewed         Commission has previously determined                  advisors and floor brokers); Registration of Floor
                                              for the presence of privileged material. The final                                                            Traders; Mandatory Ethics Training for Registrants;
                                              rule merely eliminates the regulatory inference that      42 See                                              Suspension of Registrants Charged With Felonies,
                                                                                                               Associations and ICI comment letters.
                                              the commingling of Commission-required records            43 See
                                                                                                                                                            58 FR 19575, 19588 (Apr. 15, 1993) (floor traders);
                                              with non-Commission-required records necessarily                 FIA comment letter.                          and Introducing Brokers and Associated Persons of
                                                                                                        44 See Regulation Automated Trading, 81 FR
                                              amounts to a waiver of any privilege otherwise                                                                Introducing Brokers, Commodity Trading Advisors
                                              covering the latter category of records.’’ See          85334 (Nov. 25, 2016).                                and Commodity Pool Operators; Registration and
                                                                                                        45 See SIFMA comment letter.
                                              Recordkeeping, 64 FR 28735, 28740, note 40 (May                                                               Other Regulatory Requirements, 48 FR 35248,
                                              27, 1999).                                                46 5 U.S.C. 601 et seq.                             35276 (Aug. 3, 1983) (introducing brokers).



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                                                                    Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations                                          24485

                                              does not, therefore, expect small entities                agencies to comment on any aspect of                   records in limited specified formats, and
                                              to incur any additional costs as a result                 the information collection requirements                to retain a Technical Consultant, and
                                              of the final rule. In addition, the                       discussed therein, including that the                  reducing the retention period for certain
                                              Commission does not expect the                            only collection of information within                  regulatory records of swaps and related
                                              economic value of the benefit to small                    the meaning of the PRA added or                        cash or forward transactions), allowing
                                              entities of the final rule to be significant.             modified by the Proposal would be in                   records entities to reduce their costs. In
                                              Consequently, the Commission finds                        respect of the proposed, but not                       addition, the Commission believes that
                                              that no significant economic impact on                    adopted, requirement that records                      the flexibility provided by the final rule
                                              small entities will result from the final                 entities establish recordkeeping policies              will, without further Commission
                                              rule.                                                     and procedures. The Commission did                     rulemaking, allow records entities to
                                                 Accordingly, for the reasons stated                    not receive any such comments.                         adopt new technologies as such
                                              above, the Commission believes that the                                                                          technologies evolve, allowing such
                                                                                                        C. Cost-Benefit Considerations
                                              final rule will not have a significant                                                                           persons to reduce future costs.
                                              economic impact on a substantial                             Section 15(a) of the Act 50 requires the              Moreover, the Commission expects
                                              number of small entities. Therefore, the                  Commission to consider the costs and                   that the added flexibility provided by
                                              Acting Chairman, on behalf of the                         benefits of its actions before issuing a               the final rule will encourage records
                                              Commission, hereby certifies, pursuant                    regulation under the Act. Section 15(a)                entities to utilize electronic storage
                                              to 5 U.S.C. 605(b), that the final rule                   further specifies that the costs and                   rather than maintain paper regulatory
                                              being published today by this Federal                     benefits shall be evaluated in light of the            records. The Commission expects that
                                              Register release will not have a                          following five broad areas of market and               this conversion will benefit the
                                              significant economic impact on a                          public concern: (i) Protection of market               Commission, the Department of Justice,
                                              substantial number of small entities.                     participants and the public; (ii)                      and the commodity interest industry,
                                                                                                        efficiency, competitiveness and                        generally, by making the universe of
                                              B. Paperwork Reduction Act                                financial integrity of futures markets;                regulatory records more accessible and
                                              1. Background                                             (iii) price discovery; (iv) sound risk                 searchable.
                                                                                                        management practices; and (v) other
                                                 The Paperwork Reduction Act of 1995                    public interest considerations. The                    3. Section 15(a) Factors
                                              (‘‘PRA’’) 49 imposes certain                              Commission considers the costs and                        Section 15(a) of the CEA requires the
                                              requirements on Federal agencies                          benefits resulting from its discretionary              Commission to consider the costs and
                                              (including the Commission) in                             determinations with respect to the                     benefits of its actions before
                                              connection with their conducting or                       Section 15(a) considerations.                          promulgating a regulation under the
                                              sponsoring any collection of                                                                                     CEA or issuing certain orders. CEA
                                              information as defined by the PRA. The                    1. Costs
                                                                                                                                                               Section 15(a) further specifies that the
                                              final rule does not impose any new                           As discussed above in relation to the               costs and benefits shall be evaluated in
                                              recordkeeping or information collection                   RFA, the Proposal generally updates                    light of five broad areas of market and
                                              requirements, or other collections of                     and simplifies existing Commission                     public concern: (i) Protection of market
                                              information that require approval of the                  regulation 1.31 by deleting outdated                   participants and the public; (ii)
                                              Office of Management and Budget                           terms and revising provisions to reflect               efficiency, competitiveness, and
                                              (‘‘OMB’’) under the PRA.                                  advances in information technology                     financial integrity of futures markets;
                                                 As discussed above, the Proposal                       while safeguarding the reliability of the              (iii) price discovery; (iv) sound risk
                                              would have replaced the existing audit                    recordkeeping process. The Commission                  management practices; and (v) other
                                              system requirements in Commission                         believes that the final rule does not                  public interest considerations.
                                              regulation 1.31 with a requirement that                   impose any additional costs on records
                                              records entities establish written                        entities.                                              i. Protection of Market Participants and
                                              recordkeeping policies and procedures.                                                                           the Public
                                                                                                        2. Benefits
                                              Such changes would have resulted in                                                                                 Because the final rule does not alter
                                              revisions to ‘‘Adaptation of Regulations                     The Commission is committed to                      any existing requirements regarding the
                                              to Incorporate Swaps-Records of                           reviewing its regulations to ensure they               type of regulatory records to be
                                              Transactions, OMB control number                          keep pace with technological                           produced and maintained, but, rather,
                                              3038–0090’’. Because the Commission                       developments and industry trends, and                  modernizes and makes technology
                                              has been persuaded not to require such                    reduce regulatory burden. The                          neutral the form and manner in which
                                              written recordkeeping policies and                        Commission believes that the final rule                certain regulatory records must be kept
                                              procedures, the Commission will not be                    will allow records entities to benefit                 the Commission believes that the final
                                              modifying this OMB control number to                      from evolving technology while                         rule will continue to protect the public
                                              reflect the addition of the proposed                      maintaining necessary safeguards to                    by maintaining necessary safeguards to
                                              recordkeeping policies and procedures                     ensure the reliability of the                          ensure the reliability of the
                                              requirement. As discussed in the                          recordkeeping process. By deleting                     recordkeeping process while allowing
                                              Proposal, however, the Commission will                    outdated terms and revising provisions                 records entities to benefit from evolving
                                              submit to OMB revisions to OMB                            to reflect advances in information                     technology.
                                              control number 3038–0090 to reflect the                   technology, the final rule will allow
                                                                                                        records entities to utilize a wider range              ii. Efficiency, Competitiveness, and
                                              final rule’s removal of the audit system
                                                                                                        of currently available technology than                 Financial Integrity of Markets
                                              requirements in current Commission
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                                              regulation 1.31.                                          previously allowed and remove or                          As discussed above, the final rule, by
                                                                                                        modify requirements that the                           providing additional flexibility to
                                              2. Information Collection Comments                        Commission believes are now obsolete                   records entities to electronically store
                                                In the Proposal, the Commission                         (e.g., removing the requirements to have               their regulatory records, may increase
                                              invited the public and other Federal                      an audit system, to maintain electronic                resource allocation efficiency by
                                                                                                                                                               improving the way in which such
                                                49 44   U.S.C. 3501 et seq.                              50 7   U.S.C. 19(a).                                  records are maintained. Apart from that,


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                                              24486              Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations

                                              the Commission anticipates minimal                      recordkeeping objectives of the                       chapter, from the date the regulatory
                                              change to the efficiency,                               Commission.                                           record was created until the
                                              competitiveness, and financial integrity                                                                      termination, maturity, expiration,
                                                                                                      List of Subjects
                                              of the markets, because this rulemaking                                                                       transfer, assignment, or novation date of
                                              only affects recordkeeping and not how                  17 CFR Part 1                                         the transaction and for a period of not
                                              these markets otherwise operate.                          Commodity futures, Reporting and                    less than five years after such date.
                                                                                                      recordkeeping requirements.                              (2) A records entity that is required to
                                              iii. Price Discovery
                                                                                                                                                            retain oral communications, shall keep
                                                 The Commission believes that the                     17 CFR Part 23                                        regulatory records of oral
                                              final rule may increase confidence and                    Authority delegations (Government                   communications for a period of not less
                                              participation in the markets by lowering                agencies), Commodity futures,                         than one year from the date of such
                                              costs for records entities and by                       Reporting and recordkeeping                           communication.
                                              encouraging the electronic storage of                   requirements.                                            (3) A records entity shall keep each
                                              regulatory records, allowing such                                                                             regulatory record other than the records
                                                                                                        For the reasons set forth in the
                                              records to be more easily accessed and                                                                        described in paragraphs (b)(1) or (b)(2)
                                                                                                      preamble, the Commodity Futures
                                              searched. Nevertheless, the Commission                                                                        of this section for a period of not less
                                                                                                      Trading Commission amends 17 CFR
                                              does not anticipate a significant increase                                                                    than five years from the date on which
                                                                                                      chapter I as follows:
                                              in liquidity or a significant                                                                                 the record was created.
                                              improvement in price discovery as a                     PART 1—GENERAL REGULATIONS                               (4) A records entity shall keep
                                              result of the final rule.                               UNDER THE COMMODITY EXCHANGE                          regulatory records exclusively created
                                              iv. Sound Risk Management Practices                     ACT                                                   and maintained on paper readily
                                                                                                                                                            accessible for no less than two years. A
                                                The Commission does not believe that                  ■ 1. The authority citation for part 1                records entity shall keep electronic
                                              the final rule will have any significant                continues to read as follows:                         regulatory records readily accessible for
                                              impact on sound financial risk
                                                                                                        Authority: 7 U.S.C. 1a, 2, 5, 6, 6a, 6b, 6c,        the duration of the required record
                                              management practices because this                       6d, 6e, 6f, 6g, 6h, 6i, 6k, 6l, 6m, 6n, 6o, 6p,       keeping period.
                                              rulemaking only affects recordkeeping                   6r, 6s, 7, 7a–1, 7a–2, 7b, 7b–3, 8, 9, 10a, 12,          (c) Form and manner of retention.
                                              and not how market participants                         12a, 12c, 13a, 13a–1, 16, 16a, 19, 21, 23, and        Unless specified elsewhere in the Act or
                                              conduct financial risk management. The                  24 (2012).                                            Commission regulations in this chapter,
                                              Commission believes that the final rule
                                                                                                      ■   2. Revise § 1.31 to read as follows:              all regulatory records must be created
                                              may result in minor improvements to
                                                                                                                                                            and retained by a records entity in
                                              operational risk management because,                    § 1.31 Regulatory records; retention and
                                                                                                                                                            accordance with the following
                                              as noted above, it will provide                         production.
                                                                                                                                                            requirements:
                                              additional flexibility to records entities                (a) Definitions. For purposes of this                  (1) Generally. Each records entity
                                              to electronically store their regulatory                section:                                              shall retain regulatory records in a form
                                              records.                                                   Electronic regulatory records means
                                                                                                                                                            and manner that ensures the
                                                                                                      all regulatory records other than
                                              v. Other Public Interest Considerations                                                                       authenticity and reliability of such
                                                                                                      regulatory records exclusively created
                                                 The Commission has not identified                                                                          regulatory records in accordance with
                                                                                                      and maintained by a records entity on
                                              any additional public interest                                                                                the Act and Commission regulations in
                                                                                                      paper.
                                              considerations.                                            Records entity means any person                    this chapter.
                                                                                                      required by the Act or Commission                        (2) Electronic regulatory records. Each
                                              4. Comments on Cost-Benefit                                                                                   records entity maintaining electronic
                                              Considerations                                          regulations in this chapter to keep
                                                                                                      regulatory records.                                   regulatory records shall establish
                                                 The Commission invited public                           Regulatory records means all books                 appropriate systems and controls that
                                              comment on its cost-benefit                             and records required to be kept by the                ensure the authenticity and reliability of
                                              considerations in the Proposal,                         Act or Commission regulations in this                 electronic regulatory records, including,
                                              including the Section 15(a) factors                     chapter, including any record of any                  without limitation:
                                              described above. Commenters were                        correction or other amendment to such                    (i) Systems that maintain the security,
                                              invited to submit with their comment                    books and records, provided that, with                signature, and data as necessary to
                                              letters any data or other information that              respect to such books and records stored              ensure the authenticity of the
                                              they had that quantified or qualified the               electronically, regulatory records shall              information contained in electronic
                                              costs and benefits of the Proposal. The                 also include:                                         regulatory records and to monitor
                                              Commission received a number of                            (i) Any data necessary to access,                  compliance with the Act and
                                              comments on the Proposal as described                   search, or display any such books and                 Commission regulations in this chapter;
                                              above; however, none of the persons                     records; and                                             (ii) Systems that ensure the records
                                              who commented on the Proposal                              (ii) All data produced and stored                  entity is able to produce electronic
                                              submitted any data or other information                 electronically describing how and when                regulatory records in accordance with
                                              that quantified or qualified the costs and              such books and records were created,                  this section, and ensure the availability
                                              benefits of the Proposal. Nevertheless,                 formatted, or modified.                               of such regulatory records in the event
                                              in response to certain comments on the                     (b) Duration of retention. Unless                  of an emergency or other disruption of
                                              Proposal, and to reduce the costs of the                specified elsewhere in the Act or                     the records entity’s electronic record
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                                              final rule on records entities, the                     Commission regulations in this chapter:               retention systems; and
                                              Commission has been persuaded not to                       (1) A records entity shall keep                       (iii) The creation and maintenance of
                                              require in the final rule the written                   regulatory records of any swap or                     an up-to-date inventory that identifies
                                              recordkeeping policies and procedures                   related cash or forward transaction (as               and describes each system that
                                              that had been proposed in § 1.31(b)                     defined in § 23.200(i) of this chapter),              maintains information necessary for
                                              because the alternative suggested by                    other than regulatory records required                accessing or producing electronic
                                              commenters achieves all the                             by § 23.202(a)(1) and (b)(1)–(3) of this              regulatory records.


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                                                                 Federal Register / Vol. 82, No. 102 / Tuesday, May 30, 2017 / Rules and Regulations                                                 24487

                                                 (d) Inspection and production of                       Section 23.160 also issued under 7 U.S.C.           program. The Commission also is
                                              regulatory records. Unless specified                    2(i); Sec. 721(b), Pub. L. 111–203, 124 Stat.         making appropriate rule amendments to
                                              elsewhere in the Act or Commission                      1641 (2010).                                          implement its reinterpretation of the
                                              regulations in this chapter, a records                  ■ 5. In § 23.203, amend paragraph (b) as              Commission’s anti-retaliation authority.
                                              entity, at its own expense, must produce                follows:                                              DATES: This final rule is effective July
                                              or make accessible for inspection all                   ■ a. Revise paragraph (b)(1); and                     31, 2017.
                                              regulatory records in accordance with                   ■ b. Remove and reserve paragraph                     FOR FURTHER INFORMATION CONTACT:
                                              the following requirements:                             (b)(2).                                               Anthony Hays, Counsel, (202) 418–
                                                 (1) Inspection. All regulatory records                 The revisions to read as follows:                   5584, ahays@cftc.gov, Commodity
                                              shall be open to inspection by any                      § 23.203 Records; retention and                       Futures Trading Commission, Three
                                              representative of the Commission or the                 inspection.                                           Lafayette Centre, 1155 21st Street NW.,
                                              United States Department of Justice.                                                                          Washington, DC 20581.
                                                                                                      *     *    *      *    *
                                                 (2) Production of paper regulatory                     (b) Record retention. (1) The records               SUPPLEMENTARY INFORMATION: The
                                              records. A records entity must produce                  required to be maintained by this                     Commission is amending its rules in
                                              regulatory records exclusively created                  chapter shall be maintained in                        §§ 165.1 through 165.19 and appendix
                                              and maintained on paper promptly                        accordance with the provisions of § 1.31              A, and adopting new rule § 165.20 and
                                              upon request of a Commission                            of this chapter, except as provided in                appendix B as well as amending Forms
                                              representative.                                         paragraph (b)(3) of this section. All such            TCR (‘‘Tip, Complaint or Referral’’) and
                                                 (3) Production of electronic regulatory              records shall be open to inspection by                WB–APP (‘‘Application for Award for
                                              records. (i) A request from a                           any representative of the Commission,                 Original Information Provided Pursuant
                                              Commission representative for                           the United States Department of Justice,              to Section 23 of the Commodity
                                              electronic regulatory records will                      or any applicable prudential regulator.               Exchange Act’’).
                                              specify a reasonable form and medium                    Records relating to swaps defined in                  I. Background
                                              in which a records entity must produce                  section 1a(47)(A)(v) shall be open to
                                              such regulatory records.                                                                                         In 2011, the Commission adopted its
                                                                                                      inspection by any representative of the               part 165 regulations, which implement
                                                 (ii) A records entity must produce                   Commission, the United States
                                              such regulatory records in the form and                                                                       Section 23 of the Commodity Exchange
                                                                                                      Department of Justice, the Securities                 Act (‘‘CEA’’), 7 U.S.C. 26, by
                                              medium requested promptly, upon                         and Exchange Commission, or any
                                              request, unless otherwise directed by                                                                         establishing a regulatory framework for
                                                                                                      applicable prudential regulator.                      the whistleblower program.1 Part 165
                                              the Commission representative.                            (2) [Reserved]
                                                 (4) Production of original regulatory                                                                      provides for the payment of awards,
                                                                                                      *     *    *      *    *                              subject to certain limitations and
                                              records. A records entity may provide
                                              an original regulatory record for                         Issued in Washington, DC, on May 23,                conditions, to whistleblowers who
                                              reproduction, which a Commission                        2017, by the Commission.                              voluntarily provide the Commission
                                              representative may temporarily remove                   Christopher J. Kirkpatrick,                           with original information about a
                                              from such entity’s premises for this                    Secretary of the Commission.                          violation of the CEA that leads to the
                                              purpose. Upon request of the records                                                                          successful enforcement of an action
                                                                                                        Note: The following appendix will not               brought by the Commission that results
                                              entity, the Commission representative                   appear in the Code of Federal Regulations.
                                              shall issue a receipt for any original                                                                        in monetary sanctions exceeding
                                              regulatory record received. At the                                                                            $1,000,000 (‘‘Covered Action’’), or the
                                                                                                      Appendix to Recordkeeping—
                                              request of a Commission representative,                                                                       successful enforcement of a Related
                                                                                                      Commission Voting Summary
                                              a records entity shall, upon the return                                                                       Action, as that term is defined in the
                                                                                                         On this matter, Acting Chairman Giancarlo          rules.
                                              thereof, issue a receipt for the original
                                                                                                      and Commissioner Bowen voted in the                      The award amount must be between
                                              regulatory record returned by such                      affirmative. No Commissioner voted in the
                                              representative.                                                                                               10 and 30 percent of the amount of
                                                                                                      negative.                                             monetary sanctions collected in a
                                              ■ 3. In § 1.35, revise paragraph (a)(5) to              [FR Doc. 2017–11014 Filed 5–26–17; 8:45 am]           Covered Action or a Related Action and
                                              read as follows:                                        BILLING CODE 6351–01–P                                is paid from the CFTC Customer
                                              § 1.35 Records of commodity interest and                                                                      Protection Fund. The Commission has
                                              related cash or forward transactions.                                                                         discretion regarding the amount of an
                                                                                                      COMMODITY FUTURES TRADING                             award based on the significance of the
                                                (a) * * *                                             COMMISSION
                                                (5) Form and manner. All records                                                                            information, the degree of assistance
                                              required to be kept pursuant to                                                                               provided by the whistleblower, and
                                                                                                      17 CFR Part 165                                       other criteria.
                                              paragraphs (a)(1), (a)(2), (a)(3), and (a)(4)
                                                                                                      RIN 3038–AE50                                            Since the whistleblower program was
                                              of this section, other than pre-trade
                                                                                                                                                            established in 2011, the need for certain
                                              communications, shall be kept in a form                 Whistleblower Awards Process                          improvements has become apparent. In
                                              and manner that allows for the
                                                                                                                                                            order to address that need the
                                              identification of a particular transaction.             AGENCY:  Commodity Futures Trading
                                                                                                                                                            Commission proposed amendments to
                                              *     *     *     *     *                               Commission.
                                                                                                                                                            the part 165 rules (‘‘Proposal’’).2 As
                                                                                                      ACTION: Final rule.                                   explained further below, these rules
                                              PART 23—SWAP DEALERS AND
                                                                                                                                                            provide for targeted revisions to the
sradovich on DSK3GMQ082PROD with RULES




                                              MAJOR SWAP PARTICIPANTS                                 SUMMARY:  The Commodity Futures
                                                                                                                                                            claims review process and to the
                                                                                                      Trading Commission (‘‘Commission’’) is
                                              ■ 4. The authority citation for part 23                                                                       authority of staff to administer the
                                                                                                      amending its regulations and forms to
                                              continues to read as follows:                           enhance the process for reviewing                       1 See Whistleblower Incentives and Protection, 76
                                                 Authority: 7 U.S.C. 1a, 2, 6, 6a, 6b, 6b–            whistleblower claims and to make                      FR 53172 (Aug. 25, 2011).
                                              1, 6c, 6p, 6r, 6s, 6t, 9, 9a, 12, 12a, 13b, 13c,        related changes to clarify staff authority              2 Whistleblower Awards Process, 81 FR 59551

                                              16a, 18, 19, 21.                                        to administer the whistleblower                       (Aug. 30, 2016).



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Document Created: 2018-11-08 08:54:29
Document Modified: 2018-11-08 08:54:29
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionRules and Regulations
ActionFinal rule.
DatesThe effective date for this final rule is August 28, 2017.
ContactEileen T. Flaherty, Director, (202) 418-5326, [email protected]; Frank Fisanich, Chief Counsel, (202) 418- 5949, [email protected]; Andrew Chapin, Associate Chief Counsel, (202) 418-5465, [email protected]; Katherine Driscoll, Associate Chief Counsel, (202) 418-5544, [email protected]; C. Barry McCarty, Special Counsel, (202) 418-6627, [email protected]; or Jacob Chachkin, Special Counsel, (202) 418-5496, [email protected], Division of Swap Dealer and Intermediary Oversight, Commodity Futures Trading Commission, 1155 21st Street NW., Washington, DC 20581.
FR Citation82 FR 24479 
RIN Number3038-AE36
CFR Citation17 CFR 1
17 CFR 23
CFR AssociatedCommodity Futures; Reporting and Recordkeeping Requirements and Authority Delegations (Government Agencies)

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