82 FR 3027 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 82, Issue 6 (January 10, 2017)

Page Range		3027-3028
FR Document		2017-00192

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

Federal Register, Volume 82 Issue 6 (Tuesday, January 10, 2017)

[Federal Register Volume 82, Number 6 (Tuesday, January 10, 2017)]
[Notices]
[Pages 3027-3028]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-00192]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2017-018]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by February 9, 
2017. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
records retention periods and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize the agency to 
dispose of all other records after the agency no longer needs them to 
conduct its business. Some schedules are comprehensive and cover all 
the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of the Army, Agency-wide (DAA-AU-2016-0063, 1 item, 1 
temporary item). Master files of an electronic information system used 
to provide background data for safety and occupational health programs.
    2. Department of Homeland Security, Transportation Security 
Administration (DAA-0560-2017-0001, 1 item, 1 temporary item). Files 
related to employee requests for a change in duty station due to a 
personal hardship.
    3. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0021, 5 items, 5 temporary items). 
Applications for approval of potential job-creating commercial 
enterprises that immigrant investors may finance.
    4. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2016-0022, 8 items, 8 temporary items). 
Applications for a travel document to demonstrate to a commercial 
transportation carrier a permanent resident's eligibility to enter the 
United States.
    5. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2017-0001, 9 items, 9 temporary items). 
Petitions from large multinational corporations to be granted approval 
to participate in a simplified process for requesting visas for intra-
company transfers of managers and professionals.
    6. Department of Justice, Federal Bureau of Investigation (DAA-
0065-2016-0002, 1 item, 1 temporary item). Master files of an 
electronic information system used to track actions and results related 
to encounters between law enforcement officials and known or suspected 
terrorists, including

[[Page 3028]]

namecheck verification results and encounter analysis.
    7. Department of the Treasury, Bureau of Engraving and Printing 
(DAA-0318-2017-0001, 2 items, 2 temporary items). Facility security 
surveillance recordings.
    8. Federal Communications Commission, International Bureau (DAA-
0173-2016-0012, 6 items, 6 temporary items). Records related to 
meetings of the International Telecommunications Union.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2017-00192 Filed 1-9-17; 8:45 am]
 BILLING CODE 7515-01-P

Federal Register / Vol. 82, No. 6 / Tuesday, January 10, 2017 / Notices 3027

Analyses of programs with terms and Agency Assistance (ACRA) using requesting disposition authority, this
different from those presented above one of the following means: notice lists the organizational unit(s)
may use a linear interpolation. For Mail: NARA (ACRA); 8601 Adelphi accumulating the records (or notes that
example, a four-year project can be Road; College Park, MD 20740–6001. the schedule has agency-wide
evaluated with a rate equal to the Email: request.schedule@nara.gov. applicability when schedules cover
average of the three-year and five-year FAX: 301–837–3698. records that may be accumulated
rates. Programs with durations longer You must cite the control number, throughout an agency); provides the
than 30 years may use the 30-year which appears in parentheses after the control number assigned to each
interest rate. name of the agency that submitted the schedule, the total number of schedule
[FR Doc. 2017–00209 Filed 1–9–17; 8:45 am] schedule, and a mailing address. If you items, and the number of temporary
BILLING CODE P
would like an appraisal report, please items (the records proposed for
include that in your request. destruction); and includes a brief
FOR FURTHER INFORMATION CONTACT: description of the temporary records.
Margaret Hawkins, Director, by mail at The records schedule itself contains a
NATIONAL ARCHIVES AND RECORDS
Records Appraisal and Agency full description of the records at the file
ADMINISTRATION
Assistance (ACRA); National Archives unit level as well as their disposition. If
[NARA–2017–018] and Records Administration; 8601 NARA staff has prepared an appraisal
Adelphi Road; College Park, MD 20740– memorandum for the schedule, it also
Records Schedules; Availability and 6001, by phone at 301–837–1799, or by includes information about the records.
Request for Comments email at request.schedule@nara.gov. You may request additional information
AGENCY: National Archives and Records about the disposition process at the
SUPPLEMENTARY INFORMATION: Each year,
Administration (NARA). addresses above.
Federal agencies create billions of
ACTION: Notice of availability of records on paper, film, magnetic tape, Schedules Pending
proposed records schedules; request for and other media. To control this 1. Department of the Army, Agency-
comments. accumulation, agency records managers wide (DAA–AU–2016–0063, 1 item, 1
prepare schedules proposing records temporary item). Master files of an
SUMMARY: The National Archives and retention periods and submit these
Records Administration (NARA) electronic information system used to
schedules for NARA’s approval. These provide background data for safety and
publishes notice at least once monthly schedules provide for timely transfer
of certain Federal agency requests for occupational health programs.
into the National Archives of 2. Department of Homeland Security,
records disposition authority (records historically valuable records and
schedules). Once approved by NARA, Transportation Security Administration
authorize the agency to dispose of all (DAA–0560–2017–0001, 1 item, 1
records schedules provide mandatory other records after the agency no longer
instructions on what happens to records temporary item). Files related to
needs them to conduct its business. employee requests for a change in duty
when agencies no longer need them for Some schedules are comprehensive and
current Government business. The station due to a personal hardship.
cover all the records of an agency or one 3. Department of Homeland Security,
records schedules authorize agencies to of its major subdivisions. Most United States Citizenship and
preserve records of continuing value in schedules, however, cover records of Immigration Services (DAA–0566–
the National Archives of the United only one office or program or a few 2016–0021, 5 items, 5 temporary items).
States and to destroy, after a specified series of records. Many of these update Applications for approval of potential
period, records lacking administrative, previously approved schedules, and job-creating commercial enterprises that
legal, research, or other value. NARA some include records proposed as immigrant investors may finance.
publishes notice in the Federal Register permanent. 4. Department of Homeland Security,
for records schedules in which agencies The schedules listed in this notice are United States Citizenship and
propose to destroy records not media neutral unless otherwise Immigration Services (DAA–0566–
previously authorized for disposal or specified. An item in a schedule is 2016–0022, 8 items, 8 temporary items).
reduce the retention period of records media neutral when an agency may Applications for a travel document to
already authorized for disposal. NARA apply the disposition instructions to demonstrate to a commercial
invites public comments on such records regardless of the medium in transportation carrier a permanent
records schedules, as required by 44 which it creates or maintains the resident’s eligibility to enter the United
U.S.C. 3303a(a). records. Items included in schedules States.
DATES: NARA must receive requests for submitted to NARA on or after 5. Department of Homeland Security,
copies in writing by February 9, 2017. December 17, 2007, are media neutral United States Citizenship and
Once NARA finishes appraising the unless the item is expressly limited to Immigration Services (DAA–0566–
records, we will send you a copy of the a specific medium. (See 36 CFR 2017–0001, 9 items, 9 temporary items).
schedule you requested. We usually 1225.12(e).) Petitions from large multinational
prepare appraisal memoranda that Agencies may not destroy Federal corporations to be granted approval to
contain additional information records without Archivist of the United participate in a simplified process for
concerning the records covered by a States’ approval. The Archivist approves requesting visas for intra-company
proposed schedule. You may also destruction only after thoroughly transfers of managers and professionals.
pmangrum on DSK3GDR082PROD with NOTICES

request these. If you do, we will also considering the records’ administrative 6. Department of Justice, Federal
provide them once we have completed use by the agency of origin, the rights Bureau of Investigation (DAA–0065–
the appraisal. You have 30 days after we of the Government and of private people 2016–0002, 1 item, 1 temporary item).
send to you these requested documents directly affected by the Government’s Master files of an electronic information
in which to submit comments. activities, and whether or not the system used to track actions and results
ADDRESSES: You may request a copy of records have historical or other value. related to encounters between law
any records schedule identified in this In addition to identifying the Federal enforcement officials and known or
notice by contacting Records Appraisal agencies and any subdivisions suspected terrorists, including

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Document Created: 2018-02-01 14:54:01
Document Modified: 2018-02-01 14:54:01

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of availability of proposed records schedules; request for comments.
Dates		NARA must receive requests for copies in writing by February 9, 2017. Once NARA finishes appraising the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send to you these requested documents in which to submit comments.
Contact		Margaret Hawkins, Director, by mail at Records Appraisal and Agency Assistance (ACRA); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]
FR Citation		82 FR 3027