82 FR 49692 - Privacy Act of 1974; Matching Program
SOCIAL SECURITY ADMINISTRATION Federal Register Volume 82, Issue 206 (October 26, 2017)
Federal Register Volume 82, Issue 206 (October 26, 2017)
| Page Range | 49692-49694 | |
| FR Document | 2017-23326 |
[Federal Register Volume 82, Number 206 (Thursday, October 26, 2017)] [Notices] [Pages 49692-49694] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2017-23326] ----------------------------------------------------------------------- SOCIAL SECURITY ADMINISTRATION [Docket No. SSA 2017-0022] Privacy Act of 1974; Matching Program AGENCY: Social Security Administration (SSA). ACTION: Notice of a new matching program. ----------------------------------------------------------------------- SUMMARY: In accordance with the provisions of the Privacy Act, as amended, this notice announces a new computer matching program that we are currently conducting with the Office of Child Support Enforcement (OCSE). DATES: The deadline to submit comments on the proposed matching program is 30 days from the date of publication of this notice. The matching program will be effective on November 1, 2017, or once a minimum of 30 days after publication of this notice has elapsed, whichever is later. The matching program will expire on October 31, 2018. ADDRESSES: Interested parties may comment on this notice by either telefaxing to (410) 966-0869, writing to Mary Ann Zimmerman, Acting Executive Director, Office of Privacy and Disclosure, Office of the General Counsel, Social Security Administration, 617 Altmeyer Building, 6401 Security Boulevard, Baltimore, MD 21235-6401, or email at Mary.Ann.Zimmerman@ssa.gov. All comments received will be available for public inspection at this address. FOR FURTHER INFORMATION CONTACT: Interested parties may submit general questions about the matching program to Mary Ann Zimmerman, Acting Executive Director, Office of Privacy and Disclosure, Office of the General Counsel, by any of the means shown above. SUPPLEMENTARY INFORMATION: The Computer Matching and Privacy Protection Act of 1988 (Public Law (Pub. L.) 100-503), amended the Privacy Act (5 U.S.C. 552a) by describing the conditions under which computer matching involving the Federal government could be performed and adding certain protections for persons applying for, and receiving, Federal benefits. Section 7201 of the Omnibus Budget Reconciliation Act of 1990 (Pub. L. 101-508) further amended the Privacy Act regarding protections for such persons. The Privacy Act, as amended, regulates the use of computer matching by Federal agencies when records in a system of records are matched with other Federal, State, or local government records. It requires Federal agencies involved in computer matching programs to: (1) Negotiate written agreements with the other agency or agencies participating in the matching programs; [[Page 49693]] (2) Obtain approval of the matching agreement by the Data Integrity Boards of the participating Federal agencies; (3) Publish notice of the computer matching program in the Federal Register; (4) Furnish detailed reports about matching programs to Congress and OMB; (5) Notify applicants and beneficiaries that their records are subject to matching; and (6) Verify match findings before reducing, suspending, terminating, or denying a person's benefits or payments. We have taken action to ensure that all of our computer matching programs comply with the requirements of the Privacy Act, as amended. Mary Ann Zimmerman, Acting Executive Director, Office of Privacy and Disclosure, Office of the General Counsel. Participating Agencies: SSA and OCSE. Authority for Conducting the Matching Program: The legal authorities for disclosures under this agreement are the Social Security Act (Act) and the Privacy Act of 1974, as amended. Subsection 453(j)(4) of the Act provides that OCSE shall provide the Commissioner of SSA with all information in the NDNH. 42 U.S.C. 653(j)(4). SSA has authority to use data to determine entitlement to and eligibility for programs it administers pursuant to sections 453(j)(4), 1631(e)(1)(B) and(f), and 1860D-14(a)(3) of the Act. 42 U.S.C. 653(j)(4), 1383(e)(1)(B) and (f), and 1395w-114(a)(3). Disclosures under this agreement shall be made in accordance with 5 U.S.C. 552a(b)(3), and in compliance with the matching procedures in 5 U.S.C. 552a(o), (p), and (r). The Act provides that the determination of whether a Part D eligible individual residing in a state is a subsidy-eligible individual shall be determined under the state plan for medical assistance under section 1860D-14(a)(3)(B)(1) of the Act. 42 U.S.C. 1395w-114(a)(3)(B)(1). SSA has independent authority to collect this information regarding Medicare Parts A-D via sections 202-205, 223, 226, 228, 1611, 1631, 1818, 1836, 1839, 1840, and 1860D-1 to 1860D-15 of the Act (42 U.S.C. 402-405, 423, 426, 428, 1382, 1383, 1395i-2, 1395o, 1395r, 1395s, and 1395w-101 to 1395w-115). Purpose(s): This computer matching agreement, hereinafter ``agreement,'' governs a matching program between the Office of Child Support Enforcement (OCSE) and the Social Security Administration (SSA). The agreement covers information exchange operations between OCSE and SSA that will provide SSA with quarterly wage and unemployment insurance information located in the National Directory of New Hires (NDNH) to allow SSA to determine eligibility of applicants for Extra Help (low-income subsidy assistance) under the Medicare Prescription Drug, Improvement, and Modernization Act of 2003 (Pub. L. 108-173) (Extra Help). This agreement also governs the use, treatment, and safeguarding of the information exchanged. OCSE is the ``source agency'' and SSA is the ``recipient agency,'' as defined by the Privacy Act. 5 U.S.C. 552a(a)(9) and (11). This agreement assists SSA in (1) determining eligibility of applicants for Extra Help; (2) redetermining eligibility of existing Extra Help beneficiaries during periodic screening; and (3) administering the Extra Help program. The Privacy Act provides that no record contained in a system of record (SOR) may be disclosed for use in a computer matching program except pursuant to a written agreement containing specified provisions. 5 U.S.C. 552a(o). SSA and OCSE are executing this agreement to comply with the Privacy Act of 1974, as amended, and the regulations and guidance promulgated thereunder. OCSE and SSA have been parties to matching agreements and recertifications for this purpose since April 1, 2005. Appendix A provides background information about these prior agreements. The SSA component responsible for this agreement and its contents is the Office of Privacy and Disclosure. The responsible component for OCSE is the Division of Federal Systems. This agreement is applicable to personnel, facilities, and information systems of SSA and OCSE involved in the processing and storage of NDNH information. Personnel are defined as employees, contractors, or agents of OCSE and SSA. This agreement includes a security addendum and four appendices. Categories of Individuals: The individuals whose information is involved in this matching program are new hires, quarterly wage earners, and recipients of unemployment insurance. Categories of Records: SSA will provide OCSE the following data elements electronically in the Finder File:COSSN (SSN) Name OCSE will provide electronically to SSA the following data elements from the NDNH quarterly wage file: Quarterly wage record identifier For employees: (1) Name (first, middle, last) (2) SSN (3) Verification request code (4) Processed date (5) Non-verifiable indicator (6) Wage amount (7) Reporting period For employers of individuals in the quarterly wage file of the NDNH: (1) Name (2) Employer identification number (3) Address(es) Transmitter Agency Code Transmitter State Code State or Agency Name OCSE will provide electronically to SSA the following data elements from the NDNH unemployment insurance file: Unemployment insurance record identifier Processed date SSN Verification request code Name (first, middle, last) Address Unemployment insurance benefit amount Reporting period Transmitter Agency Code Transmitter State Code State or Agency Name Data Elements SSA updates in the OCSEFITM table, if there is a match: QW record identifier For employees: (1) Employee's SSN (2) Employee's wage amount (3) Reporting period For employers of individuals: (1) Employer identification number (2) Employer's name UI identifier: (1) Claimant SSN (2) Unemployment insurance benefit amount (3) Reporting period (4) Transmitter State Name System(s) of Records: SSA collects and maintains this information in the Medicare Database (MDB) system of records, No. 60-0321, published at 69 FR 77816 (December 28, 2004) and 71 FR 42159-42164 (July 25, 2006). The MDB contains information related to Medicare Part A, Part B, Medicare Advantage Part C, and Medicare Part D. OCSE will match SSA information in the MDB against the quarterly wage and unemployment insurance information furnished by state and federal agencies maintained in its system of records [[Page 49694]] ``OCSE National Directory of New Hires'' (NDNH), No. 09-80-0381, established by publication in the Federal Register on January 5, 2011 at 76 FR 560. The disclosure of NDNH information by OCSE to SSA constitutes a ``routine use,'' as defined by the Privacy Act. 5 U.S.C. 552a(b)(3). Routine use (#9) of the SOR authorizes disclosure of NDNH information to SSA, 76 FR 560, 562 (January 5, 2011). [FR Doc. 2017-23326 Filed 10-25-17; 8:45 am] BILLING CODE 4191-02-P
![49692 Federal Register / Vol. 82, No. 206 / Thursday, October 26, 2017 / Notices
Reconciliation Act of 1990 (Pub. L. 101– section 1860D–14 of the Act. (42 U.S.C. ACTION:Notice of a new matching
508) further amended the Privacy Act 1395w–114). This matching agreement program.
regarding protections for such persons. between IRS and us is executed under
The Privacy Act, as amended, the Privacy Act of 1974, (5 U.S.C. 552a), SUMMARY: In accordance with the
regulates the use of computer matching as amended by the Computer Matching provisions of the Privacy Act, as
by Federal agencies when records in a and Privacy Protection Act of 1988, and amended, this notice announces a new
system of records are matched with the regulations and guidance computer matching program that we are
other Federal, State, or local government promulgated thereunder. currently conducting with the Office of
records. It requires Federal agencies Categories of Individuals: The Child Support Enforcement (OCSE).
involved in computer matching individuals whose information is DATES: The deadline to submit
programs to: involved in this matching program are comments on the proposed matching
(1) Negotiate written agreements with beneficiaries who apply for Medicare program is 30 days from the date of
the other agency or agencies prescription drug subsidy under section publication of this notice. The matching
participating in the matching programs; 1860D–14 of the Act. They will self–
(2) Obtain approval of the matching program will be effective on
certificate on the application form the November 1, 2017, or once a minimum
agreement by the Data Integrity Boards applicant’s income, resources, and
of the participating Federal agencies; of 30 days after publication of this
family size. We will verify each notice has elapsed, whichever is later.
(3) Publish notice of the computer applicant’s self-certification information
matching program in the Federal The matching program will expire on
before making a subsidy determination. October 31, 2018.
Register; When Medicare beneficiaries apply for
(4) Furnish detailed reports about the subsidy, and we cannot otherwise ADDRESSES: Interested parties may
matching programs to Congress and verify the income information provided comment on this notice by either
OMB; on an application, SSA discloses to IRS telefaxing to (410) 966–0869, writing to
(5) Notify applicants and beneficiaries the applicant’s name and Social Mary Ann Zimmerman, Acting
that their records are subject to Security number. Executive Director, Office of Privacy
matching; and Categories of Records: When and Disclosure, Office of the General
(6) Verify match findings before beneficiaries apply for the Medicare Counsel, Social Security
reducing, suspending, terminating, or prescription drug subsidy under section Administration, 617 Altmeyer Building,
denying a person’s benefits or 1860D–14 of the Act, they must self- 6401 Security Boulevard, Baltimore, MD
payments. certify on the application form the 21235–6401, or email at
We have taken action to ensure that applicant’s income, resources, and Mary.Ann.Zimmerman@ssa.gov. All
all of our computer matching programs family size. Once each year, we comments received will be available for
comply with the requirements of the electronically transmit the identifying public inspection at this address.
Privacy Act, as amended. information of each current subsidy FOR FURTHER INFORMATION CONTACT:
Mary Ann Zimmerman, recipient to IRS. Interested parties may submit general
Acting Executive Director, Office of Privacy When there is a match of individual questions about the matching program
and Disclosure, Office of the General Counsel. identifier, IRS discloses to us: to Mary Ann Zimmerman, Acting
a. Payee Account Number,
Participating Agencies: SSA and IRS. Executive Director, Office of Privacy
b. Payee Name and Mailing Address,
Authority for Conducting the c. Payee Taxpayer Identification and Disclosure, Office of the General
Matching Program: The legal authority Number (TIN), Counsel, by any of the means shown
for Internal Revenue Code (IRC) section d. Payer Name and Address, above.
6103(1)(7) authorizes IRS to disclose e. Payer TIN, and SUPPLEMENTARY INFORMATION: The
return information with respect to f. Income Type and Amount. Computer Matching and Privacy
unearned income to Federal, state, and System(s) of Records: We will provide
Protection Act of 1988 (Public Law
local agencies administering certain IRS with identifying information with
(Pub. L.) 100–503), amended the Privacy
benefit programs under the Act. Section respect to applicants for, and recipients
Act (5 U.S.C. 552a) by describing the
1860D–14 of the Act requires the of, the prescription drug subsidy from
conditions under which computer
Commissioner of Social Security to the existing Medicare Database (MDB
matching involving the Federal
determine the eligibility of applicants File) system of records, 60–0321
government could be performed and
for the prescription drug subsidy who published at 71 FR 42159 (July 25,
adding certain protections for persons
self-certify their income, resources, and 2006). Unearned income information
applying for, and receiving, Federal
family size. Pursuant to section 1860D– provided by IRS is maintained in the
benefits. Section 7201 of the Omnibus
14(a)(3) of the Act (42 U.S.C. 1395w– MDB File. IRS extracts return
Budget Reconciliation Act of 1990 (Pub.
114(a)(3)), SSA must determine whether information with respect to unearned
L. 101–508) further amended the
a Social Security Part D eligible income from the IRMF, Treasury/IRS
Privacy Act regarding protections for
individual is a subsidy-eligible 22.061, as published at 77 FR 47946
such persons.
individual, and whether the individual (August 10, 2012).
is an individual as described in section The Privacy Act, as amended,
[FR Doc. 2017–23280 Filed 10–25–17; 8:45 am]
1860D–14(a) of the Act. regulates the use of computer matching
BILLING CODE 4191–02–P
Purpose(s): The purpose of this by Federal agencies when records in a
matching program is to sets forth the system of records are matched with
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terms, conditions, and safeguards under SOCIAL SECURITY ADMINISTRATION other Federal, State, or local government
which IRS will disclose to us certain records. It requires Federal agencies
return information for the purpose of [Docket No. SSA 2017–0022] involved in computer matching
verifying eligibility for the Prescription programs to:
Privacy Act of 1974; Matching Program
Drug Subsidy Program (Subsidy) and or (1) Negotiate written agreements with
determining the correct subsidy AGENCY: Social Security Administration the other agency or agencies
percentage of benefits provided under (SSA). participating in the matching programs;
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![49694 Federal Register / Vol. 82, No. 206 / Thursday, October 26, 2017 / Notices
‘‘OCSE National Directory of New estimate; the need for the information; collection instruments by writing to the
Hires’’ (NDNH), No. 09–80–0381, its practical utility; ways to enhance its above email address.
established by publication in the quality, utility, and clarity; and ways to 1. Request for Review of Hearing
Federal Register on January 5, 2011 at minimize burden on respondents, Decision/Order—20 CFR 404.967–
76 FR 560. The disclosure of NDNH including the use of automated 404.981, 416.1467–416.1481—0960–
information by OCSE to SSA constitutes collection techniques or other forms of 0277. Claimants have a statutory right
a ‘‘routine use,’’ as defined by the information technology. Mail, email, or under the Social Security Act and
Privacy Act. 5 U.S.C. 552a(b)(3). Routine fax your comments and current regulations to request review of
use (#9) of the SOR authorizes recommendations on the information an administrative law judge’s (ALJ)
disclosure of NDNH information to SSA, collection(s) to the OMB Desk Officer hearing decision or dismissal of a
76 FR 560, 562 (January 5, 2011). and SSA Reports Clearance Officer at hearing request on Title II and Title XVI
[FR Doc. 2017–23326 Filed 10–25–17; 8:45 am] the following addresses or fax numbers. claims. Claimants may request Appeals
BILLING CODE 4191–02–P (OMB), Office of Management and Council review by filing a written
Budget, Attn: Desk Officer for SSA, request using paper Form HA–520, or
Fax: 202–395–6974, Email address: the Internet application, i520. SSA uses
SOCIAL SECURITY ADMINISTRATION OIRA_Submission@omb.eop.gov the information we collect to establish
(SSA), Social Security Administration, the claimant filed the request for review
[Docket No: SSA–2017–0056] OLCA, Attn: Reports Clearance within the prescribed time, and to
Director, 3100 West High Rise, 6401 ensure the claimant completed the
Agency Information Collection
Security Blvd., Baltimore, MD 21235, requisite steps permitting the Appeals
Activities: Proposed Request
Fax: 410–966–2830, Email address: Council review. The Appeals Council
The Social Security Administration OR.Reports.Clearance@ssa.gov then uses the information to: (1)
(SSA) publishes a list of information Or you may submit your comments Document the claimant’s reason(s) for
collection packages requiring clearance online through www.regulations.gov, disagreeing with the ALJ’s decision or
by the Office of Management and referencing Docket ID Number [SSA– dismissal; (2) determine whether the
Budget (OMB) in compliance with 2017–0056]. claimant has additional evidence to
Public Law 104–13, the Paperwork The information collections below are submit; and (3) determine whether the
Reduction Act of 1995, effective October pending at SSA. SSA will submit them claimant has a representative or wants
1, 1995. This notice includes revisions to OMB within 60 days from the date of to appoint one. The respondents are
of OMB-approved information this notice. To be sure we consider your claimants requesting review of an ALJ’s
collections. comments, we must receive them no decision or dismissal of hearing.
SSA is soliciting comments on the later than December 26, 2017. Type of Request: Revision of an OMB-
accuracy of the agency’s burden Individuals can obtain copies of the approved information collection.
Average Estimated
Number of Frequency of burden per total annual
Modality of completion respondents response response burden
(minutes) (hours)
HA–520—Paper ............................................................................................... 105,000 1 10 17,500
i520—Internet .................................................................................................. 70,000 1 15 17,500
Totals ........................................................................................................ 175,000 ........................ ........................ 35,000
2. You Can Make Your Payment by provides a copy of the SSA–4588 when debtor contact representative completes
Credit Card—0960–0462. SSA uses the we inform an individual that we the SSA–4589 electronic Intranet
information we collect on Form SSA– detected an overpayment. Individuals application. Respondents are Old Age
4588, and its electronic application, may choose to make a one-time payment Survivors and Disability Insurance
Form SSA–4589, to update individuals’ or recurring monthly payments when (OASDI) beneficiaries and
Social Security records to reflect they complete and submit the SSA– Supplemental Security Income (SSI)
payments made on their overpayments. 4588. When individuals choose to recipients who have outstanding
In addition, SSA uses this information telephone the Program Service Centers overpayments.
to process payments through the to make a one-time payment in lieu of Type of Request: Revision of an OMB-
appropriate credit card company. SSA completing Form SSA–4588, an SSA approved information collection.
Average Estimated
Number of Frequency of burden per total annual
Modality of completion respondents response response burden
(minutes) (hours)
SSA–4588 (Paper) ........................................................................................... 16,500 1 10 2,750
SSA–4589 (Electronic intranet application) ..................................................... 258,500 1 5 21,542
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Totals ........................................................................................................ 275,000 ........................ ........................ 24,292
3. Request to Show Cause for Failure When claimants who requested a reschedule the hearing if the claimants
to Appear—20 CFR 404.938, hearing before an ALJ fail to appear at establish good cause for missing the
404.957(a)(ii), 416.1438—0960–0794. their scheduled hearing, the ALJ may hearings. To establish good cause,
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Document Created: 2018-10-25 10:15:08
Document Modified: 2018-10-25 10:15:08
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Notices | |
| Action | Notice of a new matching program. | |
| Dates | The deadline to submit comments on the proposed matching program is 30 days from the date of publication of this notice. The matching program will be effective on November 1, 2017, or once a minimum of 30 days after publication of this notice has elapsed, whichever is later. The matching program will expire on October 31, 2018. | |
| Contact | Interested parties may submit general questions about the matching program to Mary Ann Zimmerman, Acting Executive Director, Office of Privacy and Disclosure, Office of the General Counsel, by any of the means shown above. | |
| FR Citation | 82 FR 49692 |
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