82 FR 51402 - Privacy Act of 1974; System of Records

COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY

Federal Register Volume 82, Issue 213 (November 6, 2017)

The Council of the Inspectors General on Integrity and Efficiency (CIGIE) proposes to establish a system of records that is subject to the Privacy Act of 1974. Specifically, the Correspondence Tracking system of records will enable CIGIE to more efficiently track correspondence received from and sent to entities and individuals, both within and external to the Federal government. CIGIE also proposes to establish routine uses for the proposed system of records. In this notice, CIGIE provides the required information on the system of records and routine uses for such system.

[Federal Register Volume 82, Number 213 (Monday, November 6, 2017)]
[Notices]
[Pages 51402-51404]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-24043]


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COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY


Privacy Act of 1974; System of Records

AGENCY: Council of the Inspectors General on Integrity and Efficiency.

ACTION: Notice of a new system of records.

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SUMMARY: The Council of the Inspectors General on Integrity and 
Efficiency (CIGIE) proposes to establish a system of records that is 
subject to the Privacy Act of 1974. Specifically, the Correspondence 
Tracking system of records will enable CIGIE to more efficiently track 
correspondence received from and sent to entities and individuals, both 
within and external to the Federal government. CIGIE also proposes to 
establish routine uses for the proposed system of records. In this 
notice, CIGIE provides the required information on the system of 
records and routine uses for such system.

DATES: This action will be effective without further notice on December 
6, 2017 unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments by any of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: [email protected].
     Fax: (202) 254-0162.
     Mail: Atticus J. Reaser, General Counsel, Council of the 
Inspectors General on Integrity and Efficiency, 1717 H Street NW., 
Suite 825, Washington, DC 20006.
     Hand Delivery/Courier: Atticus J. Reaser, General Counsel, 
Council of the Inspectors General on Integrity and Efficiency, 1717 H 
Street NW., Suite 825, Washington, DC 20006.

FOR FURTHER INFORMATION CONTACT: Atticus J. Reaser, General Counsel, 
CIGIE, (202) 292-2600.

SUPPLEMENTARY INFORMATION: In 2008, Congress established CIGIE as an 
independent entity within the executive branch in order to address 
integrity, economy, and effectiveness issues that transcend individual 
Government agencies; and increase the professionalism and effectiveness 
of personnel by developing policies, standards, and approaches to aid 
in the establishment of a well-trained and highly skilled workforce in 
the offices of the Inspector General. CIGIE's membership is comprised 
of all Inspectors General whose offices are established under the 
Inspector General Act of 1978, as amended, 5 U.S.C. app, as well as the 
Controller of the Office of Federal Financial Management, a designated 
official of the Federal Bureau of Investigation, the Director of the 
Office of Government Ethics, the Special Counsel of the Office of 
Special Counsel, the Deputy Director of the Office of Personnel 
Management, the Deputy Director for Management of the Office of 
Management and Budget (OMB), and the Inspectors General of the Office 
of the Director of National Intelligence, Central Intelligence Agency, 
Library of Congress, Capitol Police, Government Publishing Office, 
Government Accountability Office, and the Architect of the Capitol. The 
Deputy Director for Management of OMB serves as the Executive 
Chairperson of CIGIE.
    The new system of records described in this notice, CIGIE--1--
Correspondence Tracking, will enable CIGIE to more efficiently track 
correspondence received from and sent to entities and individuals, both 
within and external to the Federal government. In accordance with 5 
U.S.C. 552a(r), CIGIE has provided a report of this new system of 
records to OMB and to Congress. The new system of records reads as 
follows:
SYSTEM NAME AND NUMBER
    Correspondence Tracking--CIGIE-1.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATIONS:
    The principal location of paper records contained within the system 
is the headquarters of the Council of the Inspectors General on 
Integrity and Efficiency (CIGIE), 1717 H Street NW., Suite 825, 
Washington, DC 20006. Paper records within the system may also be

[[Page 51403]]

located at CIGIE's Inspector General Criminal Investigator Academy, 
Federal Law Enforcement Training Center, 384 Marana Circle, Glynco, 
Georgia 31524. Records maintained in electronic form are principally 
located in contractor-hosted data centers in the United States. Contact 
the System Manager identified below for additional information.

SYSTEM MANAGER(S):
    Executive Director, Council of the Inspectors General on Integrity 
and Efficiency, 1717 H Street NW., Suite 825, Washington, DC 20006.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 11 of the Inspector General Act of 1978, as amended, 5 
U.S.C. app (IG Act); 5 U.S.C. 301; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    The information is used to track and record the incoming 
correspondence to determine whether the matter is appropriate for CIGIE 
to handle and prepare a response, whether CIGIE should refer it to 
another Federal agency for handling, and whether CIGIE should decline 
to take any action.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit correspondence to CIGIE, who have 
correspondence submitted on their behalf to CIGIE, who are the subject 
of correspondence to CIGIE, or who request to receive correspondence 
from CIGIE, as well as CIGIE employees responsible for processing, 
reviewing, and/or responding to such correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system maintains information about correspondence that CIGIE 
receives from Members and Committees of Congress; Federal, state, and 
local agencies; private entities; and private citizens, regarding 
significant issues that do or may fall within CIGIE's jurisdiction 
under the IG Act. The system also contains information about responses 
to such correspondence, as well as referrals of the complaints/
correspondence to the various Offices of Inspector General and other 
Federal agencies for response. The system may contain personal 
information relating to the sender and individuals (both public 
officials and private citizens) who are named in or related to the 
correspondence, such as names, addresses, phone numbers, and email 
addresses. This system does not contain all correspondence received or 
sent by CIGIE. For example, most routine email correspondence is not 
included in this system and some correspondence is maintained in other 
CIGIE systems of record.

RECORD SOURCE CATEGORIES:
    The information is provided by Members and Committees of Congress; 
Federal, State, and local agencies; private entities; and private 
citizens.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act (5 U.S.C. 552a(b)), the records or information contained in 
this system of records may specifically be disclosed outside of CIGIE 
as a routine use pursuant to the Privacy Act (5 U.S.C. 552a(b)(3)) as 
follows:
    A. To a Member of Congress in response to an inquiry from that 
Member made at the request of the individual. In such cases, however, 
the Member's right to a record is no greater than that of the 
individual.
    B. If the disclosure of certain records to the Department of 
Justice (DOJ) is relevant and necessary to litigation and is compatible 
with the purpose for which the records were collected, CIGIE may 
disclose those records to the DOJ. CIGIE may make such a disclosure if 
one of the following parties is involved in the litigation or has an 
interest in the litigation:
    1. CIGIE or any component thereof; or
    2. Any employee or former employee of CIGIE in his or her official 
capacity; or
    3. Any employee or former employee of CIGIE in his or her 
individual capacity when the DOJ has agreed to represent the employee; 
or
    4. The United States, if CIGIE determines that litigation is likely 
to affect CIGIE or any of its components.
    C. If disclosure of certain records to a court, adjudicative body 
before which CIGIE is authorized to appear, individual or entity 
designated by CIGIE or otherwise empowered to resolve disputes, counsel 
or other representative, party, or potential witness is relevant and 
necessary to litigation and is compatible with the purpose for which 
the records were collected, CIGIE may disclose those records to the 
court, adjudicative body, individual or entity, counsel or other 
representative, party, or potential witness. CIGIE may make such a 
disclosure if one of the following parties is involved in the 
litigation or has an interest in the litigation:
    1. CIGIE or any component thereof; or
    2. Any employee or former employee of CIGIE in his or her official 
capacity; or
    3. Any employee or former employee of CIGIE in his or her 
individual capacity when the DOJ has agreed to represent the employee; 
or
    4. The United States, if CIGIE determines that litigation is likely 
to affect CIGIE or any of its components.
    D. To the appropriate Federal, state, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    E. To officials and employees of any Federal agency to the extent 
the record contains information that is relevant to that agency's 
decision concerning the hiring, appointment, or retention of an 
employee; issuance of a security clearance; execution of a security or 
suitability investigation; or classification of a job.
    F. To the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    G. To contractors, grantees, consultants, volunteers, or other 
individuals performing or working on a contract, interagency agreement, 
service, grant, cooperative agreement, job, or other activity for CIGIE 
and who have a need to access the information in the performance of 
their duties or activities for CIGIE.
    H. To appropriate agencies, entities, and persons when: CIGIE 
suspects or has confirmed that there has been a breach of the system of 
records; CIGIE has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, CIGIE 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with CIGIE's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    I. To another Federal agency or Federal entity, when: CIGIE 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in responding to a 
suspected or confirmed breach; or preventing, minimizing, or remedying 
the risk of harm to individuals, the recipient agency or entity 
(including its information systems, programs, and operations), the 
Federal Government, or national

[[Page 51404]]

security, resulting from a suspected or confirmed breach.
    J. To Federal agencies and independent certified public accounting 
firms that have a need for the information in order to audit the 
financial statements of CIGIE.
    K. To an organization or an individual in the public or private 
sector if there is reason to believe the recipient is or could become 
the target of a particular criminal activity or conspiracy, or to the 
extent the information is relevant to the protection or life or 
property.
    L. To officials, members, and employees of CIGIE who have need of 
the information in the performance of their duties.
    M. To the Office of Personnel Management (OPM) in accordance with 
OPM's responsibility for evaluation and oversight of Federal personnel 
management.
    N. To appropriate agencies, entities, and persons, to the extent 
necessary to respond to or refer correspondence.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information in this system is maintained in paper and/or electronic 
form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name or other programmatic 
identifier assigned to the individual on whom they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The information is retained and disposed of in accordance with the 
General Records Schedule or the CIGIE records schedule applicable to 
the record and/or as otherwise required by the Federal Records Act and 
implementing regulations. Destruction is by shredding or electronic 
deletion.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are located in locked file storage areas or in 
specified areas to which only authorized personnel have access. 
Electronic records are protected from unauthorized access through 
password identification procedures, limited access, firewalls, and 
other system-based protection methods.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing to the System Manager listed above. CIGIE has 
published a rule, entitled ``Privacy Act Regulations,'' to establish 
its procedures relating to access, maintenance, disclosure, and 
amendment of records which are in a CIGIE system of records under the 
Privacy Act, promulgated at 5 CFR part 9801.

CONTESTING RECORDS PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

    Dated: October 23, 2017.
Michael E. Horowitz,
Chairperson of the Council of the Inspectors General on Integrity and 
Efficiency.
[FR Doc. 2017-24043 Filed 11-3-17; 8:45 am]
 BILLING CODE 6820-C9-P