82 FR 51409 - Privacy Act of 1974; System of Records

COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY

Federal Register Volume 82, Issue 213 (November 6, 2017)

The Council of the Inspectors General on Integrity and Efficiency (CIGIE) proposes to establish a system of records that is subject to the Privacy Act of 1974. Specifically, the Employee-related Records System system of records will enable CIGIE to more efficiently track current, former, and prospective employee-related records. CIGIE also proposes to establish routine uses for the proposed system of records. In this notice, CIGIE provides the required information on the system of records and routine uses for such system.

[Federal Register Volume 82, Number 213 (Monday, November 6, 2017)]
[Notices]
[Pages 51409-51411]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-24041]


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COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY


Privacy Act of 1974; System of Records

AGENCY: Council of the Inspectors General on Integrity and Efficiency.

ACTION: Notice of a new system of records.

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SUMMARY: The Council of the Inspectors General on Integrity and 
Efficiency (CIGIE) proposes to establish a system of records that is 
subject to the Privacy Act of 1974. Specifically, the Employee-related 
Records System system of records will enable CIGIE to more efficiently 
track current, former, and prospective employee-related records. CIGIE 
also proposes to establish routine uses for the proposed system of 
records. In this notice, CIGIE provides the required information on the 
system of records and routine uses for such system.

DATES: This action will be effective without further notice on December 
6, 2017 unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments by any of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: [email protected].
     Fax: (202) 254-0162.
     Mail: Atticus J. Reaser, General Counsel, Council of the 
Inspectors General on Integrity and Efficiency, 1717 H Street NW., 
Suite 825, Washington, DC 20006.
     Hand Delivery/Courier: Atticus J. Reaser, General Counsel, 
Council of the Inspectors General on Integrity and Efficiency, 1717 H 
Street NW., Suite 825, Washington, DC 20006.

FOR FURTHER INFORMATION CONTACT: Atticus J. Reaser, General Counsel, 
CIGIE, (202) 292-2600.

SUPPLEMENTARY INFORMATION: In 2008, Congress established CIGIE as an 
independent entity within the executive branch in order to address 
integrity, economy, and effectiveness issues that transcend individual 
Government agencies; and increase the professionalism and effectiveness 
of personnel by developing policies, standards, and approaches to aid 
in the establishment of a well-trained and highly skilled workforce in 
the offices of the Inspector General. CIGIE's membership is comprised 
of all Inspectors General whose offices are established under the 
Inspector General Act of 1978, as amended, 5 U.S.C. app, as well as the 
Controller of the Office of Federal Financial Management, a designated 
official of the Federal Bureau of Investigation, the Director of the 
Office of Government Ethics, the Special Counsel of the Office of 
Special Counsel, the Deputy Director of the Office of Personnel 
Management, the Deputy Director for Management of the Office of 
Management and Budget (OMB), and the Inspectors General of the Office 
of the Director of National Intelligence, Central Intelligence Agency, 
Library of Congress, Capitol Police, Government Publishing Office, 
Government Accountability Office, and the Architect of the Capitol. The 
Deputy Director for Management of OMB serves as the Executive 
Chairperson of CIGIE.
    The new system of records described in this notice, CIGIE--3--
Employee-related Records System, will enable CIGIE to more efficiently 
track current, former, and prospective employee-related records. In 
accordance with 5 U.S.C. 552a(r), CIGIE has provided a report of this 
new system of records to the OMB and to Congress. The new system of 
records reads as follows:
SYSTEM NAME AND NUMBER
    Employee-related Records System--CIGIE-3.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATIONS:
    The principal location of paper records contained within the system 
is the headquarters of the Council of the Inspectors General on 
Integrity and Efficiency (CIGIE), 1717 H Street NW., Suite 825, 
Washington, DC 20006. Paper records within the system may also be 
located at CIGIE's Inspector General Criminal Investigator Academy, 
Federal Law Enforcement Training Center, 384 Marana Circle, Glynco, 
Georgia 31524. Records maintained in electronic form are principally 
located in contractor-hosted data centers in the United States. Contact 
the System Manager identified below for additional information.

SYSTEM MANAGER(S):
    Executive Director, Council of the Inspectors General on Integrity 
and Efficiency, 1717 H Street NW., Suite 825, Washington, DC 20006.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 11 of the Inspector General Act of 1978, as amended, 5 
U.S.C. app (IG Act); 5 U.S.C. 301; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    This system of records is primarily maintained to perform agency 
functions related to general management of CIGIE personnel, including, 
but not limited to, employee training, leave, attendance, and payments, 
including determinations relating to the amounts to be paid to 
employees, the distribution of pay according to employee directions 
(for allotments, to financial institutions, and for other authorized 
purposes), and for tax withholdings and other authorized deductions. 
The system is also used to facilitate communication between CIGIE 
employees, initiate personnel actions, counsel employees on their 
performance, and propose disciplinary action.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of CIGIE, individuals detailed to 
CIGIE, and applicants for employment at CIGIE.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records includes personnel information regarding 
current CIGIE employees, former CIGIE employees, prospective CIGIE 
employees, and individuals detailed to CIGIE. Such personnel 
information may include: Name; addresses; telephone numbers; Social 
Security number; duty location; position data; time, attendance, and 
leave information; payroll information; awards and bonus information; 
professional registrations; qualifications; training history; 
employment history; counseling; reprimands; grievances; work 
assignments; and injuries.
    The system's records contain but are not limited to the following 
information about the individual's time, attendance, and leave: The 
number and type of hours worked; overtime information, including 
compensatory or credit time earned and used; compensatory travel 
earned; leave requests, balances, and credits; leave charge codes; and 
medical records as they pertain to employee medical leave.
    The system's records contain but are not limited to the following 
information about an individual's payroll: Marital

[[Page 51410]]

status and number of dependents; child support enforcement court 
orders; information about taxes and other deductions; debts owed to 
CIGIE and garnishment information; salary data; retirement data; Thrift 
Savings Plan contribution and loan amount; and direct deposit 
information, including financial institution.
    The system does not include records covered by government-wide 
systems of record, including, but not limited to, applicable 
government-wide systems of record established by the U.S. Office of 
Personnel Management (OPM), U.S. Department of Labor (DOL), U.S. Equal 
Employment Opportunity Commission (EEOC), General Services 
Administration (GSA), U.S. Merit Systems Protection Board (MSPB), U.S. 
Office of Government Ethics, and U.S. Office of Special Counsel (OSC). 
Additionally, the system does not include CIGIE current and former 
employee records maintained by GSA and covered by GSA's GSA/Agency-1: 
Employee-Related Files system of record as a result of GSA's provision 
of payroll and other services to CIGIE. When records in the custody of 
CIGIE are covered in a record system published by another Federal 
agency as a government-wide record system, or by GSA/Agency-1, they are 
considered part of that system.

RECORD SOURCE CATEGORIES:
    The sources for the information are individuals themselves; other 
employees; other personnel records; Federal, State, and local agencies; 
private entities; and private citizens.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act (5 U.S.C. 552a(b)), the records or information contained in 
this system of records may specifically be disclosed outside of CIGIE 
as a routine use pursuant to the Privacy Act (5 U.S.C. 552a(b)(3)) as 
follows:
    A. To a Member of Congress in response to an inquiry from that 
Member made at the request of the individual. In such cases, however, 
the Member's right to a record is no greater than that of the 
individual.
    B. If the disclosure of certain records to the Department of 
Justice (DOJ) is relevant and necessary to litigation and is compatible 
with the purpose for which the records were collected, CIGIE may 
disclose those records to the DOJ. CIGIE may make such a disclosure if 
one of the following parties is involved in the litigation or has an 
interest in the litigation:
    1. CIGIE or any component thereof; or
    2. Any employee or former employee of CIGIE in his or her official 
capacity; or
    3. Any employee or former employee of CIGIE in his or her 
individual capacity when the DOJ has agreed to represent the employee; 
or
    4. The United States, if CIGIE determines that litigation is likely 
to affect CIGIE or any of its components.
    C. If disclosure of certain records to a court, adjudicative body 
before which CIGIE is authorized to appear, individual or entity 
designated by CIGIE or otherwise empowered to resolve disputes, counsel 
or other representative, party, or potential witness is relevant and 
necessary to litigation and is compatible with the purpose for which 
the records were collected, CIGIE may disclose those records to the 
court, adjudicative body, individual or entity, counsel or other 
representative, party, or potential witness. CIGIE may make such a 
disclosure if one of the following parties is involved in the 
litigation or has an interest in the litigation:
    1. CIGIE or any component thereof; or
    2. Any employee or former employee of CIGIE in his or her official 
capacity; or
    3. Any employee or former employee of CIGIE in his or her 
individual capacity when the DOJ has agreed to represent the employee; 
or
    4. The United States, if CIGIE determines that litigation is likely 
to affect CIGIE or any of its components.
    D. To the appropriate Federal, state, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    E. To officials and employees of any Federal agency to the extent 
the record contains information that is relevant to that agency's 
decision concerning the hiring, appointment, or retention of an 
employee; issuance of a security clearance; execution of a security or 
suitability investigation; or classification of a job.
    F. To the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    G. To contractors, grantees, consultants, volunteers, or other 
individuals performing or working on a contract, interagency agreement, 
service, grant, cooperative agreement, job, or other activity for CIGIE 
and who have a need to access the information in the performance of 
their duties or activities for CIGIE.
    H. To appropriate agencies, entities, and persons when: CIGIE 
suspects or has confirmed that there has been a breach of the system of 
records; CIGIE has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, CIGIE 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with CIGIE's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    I. To another Federal agency or Federal entity, when: CIGIE 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in responding to a 
suspected or confirmed breach; or preventing, minimizing, or remedying 
the risk of harm to individuals, the recipient agency or entity 
(including its information systems, programs, and operations), the 
Federal Government, or national security, resulting from a suspected or 
confirmed breach.
    J. To Federal agencies and independent certified public accounting 
firms that have a need for the information in order to audit the 
financial statements of CIGIE.
    K. To an organization or an individual in the public or private 
sector if there is reason to believe the recipient is or could become 
the target of a particular criminal activity or conspiracy, or to the 
extent the information is relevant to the protection or life or 
property.
    L. To officials, members, and employees of CIGIE who have need of 
the information in the performance of their duties.
    M. To the OPM in accordance with OPM's responsibility for 
evaluation and oversight of Federal personnel management.
    N. To the OPM, MSPB, Federal Labor Relations Authority, OSC, or 
EEOC when requested in the performance of their respective authorized 
duties.
    O. To an individual's prospective or current employer to the extent 
necessary to determine employment eligibility.
    P. To an authorized appeal or grievance examiner, formal complaints 
examiner, equal employment opportunity investigator, arbitrator, or 
other duly authorized official engaged in investigation or settlement 
of a

[[Page 51411]]

grievance, complaint, or appeal filed by an employee.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information in this system is maintained in paper and/or electronic 
form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name or other programmatic 
identifier assigned to the individual on whom they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The information is retained and disposed of in accordance with the 
General Records Schedule or the CIGIE records schedule applicable to 
the record and/or as otherwise required by the Federal Records Act and 
implementing regulations. Destruction is by shredding or electronic 
deletion.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are located in locked file storage areas or in 
specified areas to which only authorized personnel have access. 
Electronic records are protected from unauthorized access through 
password identification procedures, limited access, firewalls, and 
other system-based protection methods.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing to the System Manager listed above. CIGIE has 
published a rule, entitled ``Privacy Act Regulations,'' to establish 
its procedures relating to access, maintenance, disclosure, and 
amendment of records which are in a CIGIE system of records under the 
Privacy Act, promulgated at 5 CFR part 9801.

CONTESTING RECORDS PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

    Dated: October 23, 2017.
Michael E. Horowitz,
Chairperson of the Council of the Inspectors General on Integrity and 
Efficiency.
[FR Doc. 2017-24041 Filed 11-3-17; 8:45 am]
 BILLING CODE 6820-C9-P