82 FR 7795 - Privacy Act of 1974; System of Records

DEPARTMENT OF AGRICULTURE
Office of Inspector General

Federal Register Volume 82, Issue 13 (January 23, 2017)

In accordance with the Privacy Act, the United States Department of Agriculture, Office of Inspector General (USDA OIG) publishes this records notice to modify an existing system of records, USDA/OIG-8, the Research Aggregated Data Analysis Repository (RADAR) System, in order to update certain system information, including the system owner, and to clarify the records contained in the system and the purpose of the system.

[Federal Register Volume 82, Number 13 (Monday, January 23, 2017)]
[Notices]
[Pages 7795-7796]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-01412]



[[Page 7795]]

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DEPARTMENT OF AGRICULTURE

Office of Inspector General


Privacy Act of 1974; System of Records

AGENCY: Office of Inspector General, USDA.

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act, the United States 
Department of Agriculture, Office of Inspector General (USDA OIG) 
publishes this records notice to modify an existing system of records, 
USDA/OIG-8, the Research Aggregated Data Analysis Repository (RADAR) 
System, in order to update certain system information, including the 
system owner, and to clarify the records contained in the system and 
the purpose of the system.

DATES: The modified system of records established in this notice is 
effective upon publication in the Federal Register.

ADDRESSES: You may submit comments, identified by docket number OIG-
2017-XXXX by one of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: [email protected].
     Fax: (202) 690-1528.
     Mail: Christy A. Slamowitz, Counsel to the Inspector 
General, U.S. Department of Agriculture, 1400 Independence Avenue SW., 
STOP 2308, Washington, DC 20250-2308.
     Instructions: All submissions received must include the 
agency name and docket number for this rulemaking. All comments 
received will be posted without change to http://www.regulations.gov, 
including any personal information provided.
     Docket: For access to the docket or to read background 
documents or comments received go to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Cherry W. Tolliver, Assistant Counsel 
to the Inspector General, USDA OIG, (202) 720-9110.

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974 requires a notice to 
be published in the Federal Register when an agency revises a system of 
records, and that a report be filed with Congress when an agency makes 
a change to a system of records. 5 U.S.C. 552a(e)(4) and (r). USDA OIG 
updated and published its system of records notices in their entirety 
on August 13, 2015. 80 FR 48476. System of Records USDA/OIG-8 ``Office 
of Audit's Research Aggregated Data Analysis Repository (RADAR) 
System,'' originally established on March 5, 2009 (74 FR 9584), was 
included and updated in that consolidated notice. Since August 13, 
2015, OIG has reorganized to establish a permanent Office of Data 
Sciences (ODS).
    ODS will be conducting data mining and data analysis, predictive 
data analysis, statistical sampling, data modeling, computer matching, 
and data warehousing in support of OIG's audits, investigations, and 
other activities. ODS will be helping to fulfill OIG's mission of 
overseeing more than $100 billion managed by USDA agencies across 
numerous programs. Under the Inspector General Act of 1978, as amended, 
the USDA OIG is responsible for conducting, supervising, and 
coordinating audits and investigations related to programs and 
operations of the USDA. This system of records facilitates OIG's 
performance of this statutory duty by identifying leads and assessing 
vulnerabilities for OIG's Office of Audit or Office of Investigations.
    RADAR, USDA/OIG-8, was established to house USDA data in order to 
detect fraud, waste, and abuse by utilizing software to match, merge, 
and analyze the data associated with USDA programs and activities, 
program participants, and other USDA information. Specifically, OIG is 
revising RADAR, USDA/OIG-8, in order to (1) reflect a new system 
manager, the newly created ODS (the prior owner was OIG's Office of 
Audit), and related system information regarding safeguards and 
storage; (2) clarify that the contents of USDA/OIG-8 will also include 
(a) OIG generated records and products that are the result of OIG's ODS 
data analysis work, and (b) information on USDA employees, as well as 
program participants; and (3) clarify the purpose of RADAR to include 
its use in support of OIG investigations and other activities, as well 
as OIG audits. The routine uses for RADAR are unchanged. The complete 
list of applicable USDA OIG routine uses can be found at 80 FR 48476 
(Aug. 13, 2015).
    A report on the modified system of records has been sent to 
Congress and the Office of Management and Budget in accordance with 5 
U.S.C. 552a(r).

    Dated: January 17, 2017.
Phyllis K. Fong,
Inspector General, Department of Agriculture.
    Accordingly, we are republishing the notice for the modified RADAR 
system of records, USDA/OIG-8, in its entirety, as follows:
USDA/OIG-8

SYSTEM NAME AND NUMBER:
    Office of Data Sciences (ODS) Research Aggregated Data Analysis 
Repository (RADAR) System, USDA/OIG-8.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Agriculture, National Information Technology 
Center, 8930 Ward Parkway, Kansas City, Missouri 64114.

SYSTEM MANAGER:
    Assistant Inspector General for Data Sciences, OIG, U.S. Department 
of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, 5 U.S.C. app 3; 5 U.S.C. 301.

PURPOSE OF THE SYSTEM:
    The records maintained in this system are used by the U.S. 
Department of Agriculture (USDA), Office of Inspector General (OIG) to 
fulfill its statutory mission under the Inspector General Act, as 
amended, to conduct, supervise, and coordinate audits and 
investigations relating to the programs and operations of USDA; and to 
promote economy, efficiency, and effectiveness in the administration 
of, and prevent and detect fraud and abuse in, the programs and 
operations of USDA. The results of these data analysis activities, 
including fraud leads and vulnerability assessments, may be used in the 
conduct of OIG audits, investigations, and other activities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Individuals who participate in programs funded, monitored, and 
administered by USDA and their parents, siblings, spouse, children, and 
members of their household;
    (2) employees, principals or business associates of organizations, 
or firms who participate in programs funded, monitored, and 
administered by USDA participating entities
    (3) Subjects of USDA OIG audits and investigations; and
    (4) USDA temporary and permanent employees, and former employees of 
USDA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    RADAR will house USDA data from numerous USDA agency systems of 
records, including data associated with USDA programs and activities, 
USDA

[[Page 7796]]

program participants (including recipients, borrowers, grantees, and 
contractors), USDA employees, and other USDA information. RADAR will 
also contain records OIG ODS generates that are the result of its data 
analysis and data analytics work.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from systems of 
records maintained by USDA and other Government agencies; individuals; 
non-Government, commercial, public, and private agencies and 
organizations; media, including periodicals, newspapers, and broadcast 
transcripts; and publicly-available databases.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    Routine Uses 1 through 16, 19, 20, and 21 apply. 80 FR 48476 (Aug. 
13, 2015).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The RADAR System, USDA/OIG-8, consists of computerized and paper 
records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The records are retrieved by names, addresses, Social Security 
Numbers, and tax identification numbers of USDA program participants or 
employees, or by case numbers. Records are retrieved by USDA OIG's 
Office of Data Sciences employees.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The records contained in this system are currently unscheduled. A 
record retention schedule will be developed and submitted to NARA for 
approval. No records will be destroyed until a NARA approved record 
retention schedule is in place.
    Any records contained in the system before the creation of the 
Office of Data Sciences, are retained and disposed of in compliance 
with OIG's record disposition authority approved by NARA for Inspector 
General Audit and Evaluation Case Files.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    OIG has adopted appropriate administrative, technical, and physical 
controls in accordance with OIG's information security policies to 
protect the security, integrity, and availability of the information, 
and to ensure that records are not disclosed to or accessed by 
unauthorized individuals.
    Computerized records are maintained in a secure, password protected 
computer system. The computer server is maintained in a secure, access-
controlled area within an access-controlled building. Paper records are 
kept in limited access areas during duty hours and in locked offices 
during nonduty hours.

RECORD ACCESS PROCEDURES:
    An individual may request access to a record in this system that 
pertains to him/her by submitting a written request to the Counsel to 
the Inspector General, Office of Inspector General, U.S. Department of 
Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 
20250-2308.

CONTESTING RECORD PROCEDURES:
    An individual may contest information in this system that pertains 
to him/her by submitting a written request to the Counsel to the 
Inspector General, Office of Inspector General, U.S. Department of 
Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 
20250-2308. This system may contain records originated by USDA agencies 
and contained in USDA's other systems of records. Where appropriate, 
coordination will be effected with the appropriate USDA agency 
regarding individuals contesting records in the relevant system of 
records.

NOTIFICATION PROCEDURES:
    Any individual may request information regarding this system of 
records, or information as to whether the system contains records 
pertaining to him/her, from the Counsel to the Inspector General, 
Office of Inspector General, U.S. Department of Agriculture, 1400 
Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    No exemptions are applicable to records created by OIG ODS in the 
RADAR System, USDA/OIG-8. For individual records originating within a 
USDA system of records, OIG will continue to apply any applicable 
Privacy Act exemptions to those individual records.

HISTORY:
    USDA OIG updated and published its system of records notices in 
their entirety on August 13, 2015. 80 FR 48476. System of Records USDA/
OIG-8, originally established on March 5, 2009 (74 FR 9584), was 
included and updated in that consolidated notice.

[FR Doc. 2017-01412 Filed 1-19-17; 8:45 am]
 BILLING CODE 3410-23-P