83_FR_11832 83 FR 11780 - Privacy Act of 1974; System of Records

83 FR 11780 - Privacy Act of 1974; System of Records

DEPARTMENT OF HOMELAND SECURITY

Federal Register Volume 83, Issue 52 (March 16, 2018)

Page Range11780-11783
FR Document2018-05403

In accordance with the Privacy Act of 1974, the Department of Homeland Security (DHS) proposes to modify and reissue a current DHS system of records titled, ``DHS/ALL-014 Department of Homeland Security Personnel Contact Information.'' This system of records covers DHS's collection and maintenance of records concerning DHS personnel (including Federal employees and contractors) for workforce accountability; DHS and non-DHS Federal employees, contractors, or other individuals who participate in or respond to all-hazard emergencies, including technical, manmade, or natural disasters, or who participate in emergency response training exercises; and individuals identified as emergency points of contact. Categories of individuals, categories of records, and retention schedules for this system of records have been modified and expanded to better reflect the Department's emergency personnel location record systems. Additionally, this notice includes non-substantive changes to simplify the formatting and text of the previously published notice. This modified system will be included in the DHS inventory of record systems.

Federal Register, Volume 83 Issue 52 (Friday, March 16, 2018)
[Federal Register Volume 83, Number 52 (Friday, March 16, 2018)]
[Notices]
[Pages 11780-11783]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-05403]


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DEPARTMENT OF HOMELAND SECURITY

[Docket No. DHS-2017-0074]


Privacy Act of 1974; System of Records

AGENCY: Privacy Office, Department of Homeland Security.

ACTION: Notice of modified Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security (DHS) proposes to modify and reissue a current DHS 
system of records titled, ``DHS/ALL-014 Department of Homeland Security 
Personnel Contact Information.'' This system of records covers DHS's 
collection and maintenance of records concerning DHS personnel 
(including Federal employees and contractors) for workforce 
accountability; DHS and non-DHS Federal employees, contractors, or 
other individuals who participate in or respond to all-hazard 
emergencies, including technical, manmade, or natural disasters, or who 
participate in emergency response training exercises; and individuals 
identified as emergency points of contact. Categories of individuals, 
categories of records, and retention schedules for this system of 
records have been modified and expanded to better reflect the 
Department's emergency personnel location record systems. Additionally, 
this notice includes non-substantive changes to simplify the formatting 
and text of the previously published notice. This modified system will 
be included in the DHS inventory of record systems.

DATES: Submit comments on or before April 16, 2018. This modified 
system will be effective upon publication. New or modified routine uses 
will be effective April 16, 2018.

ADDRESSES: You may submit comments, identified by docket number DHS-
2017-0074 by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 202-343-4010.
     Mail: Philip S. Kaplan, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528-0655.

FOR FURTHER INFORMATION CONTACT: For general and privacy questions, 
please contact Philip S. Kaplan, [email protected], (202) 343-1717, 
Chief Privacy Officer, Privacy Office, Department of Homeland Security, 
Washington, DC 20528-0655.

SUPPLEMENTARY INFORMATION: 

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, DHS 
proposes to modify a current DHS system of records titled, ``DHS/ALL-
014 Personnel Emergency Contact Information.''
    This system of records covers DHS's collection and maintenance of 
records concerning current and former DHS personnel (including Federal 
employees and contractors) for workforce accountability (e.g., tracking 
employee locations for safety and security purposes); Federal 
employees, contractors, or other individuals (e.g., state, local, 
tribal, and territorial [SLTT] personnel) who participate in or who 
respond to all-hazards emergencies including technical, manmade, or 
natural disasters, or who participate in emergency response training 
exercises; and individuals identified as emergency points of contact. 
DHS collects information of family members, next of kin, or other 
designated emergency contact persons for use in the event of an 
emergency.
    Categories of individuals, categories of records, and retention 
schedules for this system of records have been modified and expanded to 
better reflect the Department's emergency personnel location record 
systems.
    Categories of individuals have been expanded to include former DHS 
personnel; current and former Federal employees, contractors, or other 
individuals (e.g., SLTT personnel) who participate in or conduct 
emergency response training exercises; and individuals identified by 
current or former DHS personnel as emergency points of contact, 
including family members and next of kin.
    DHS is updating the category of records to include geospatial 
location information. DHS may collect this information from DHS 
personnel, including Federal employees and contractors; current and 
former Federal employees, contractors, or other individuals who 
participate in or conduct emergency response training exercises; 
current and former Federal employees, contractors, or other individuals 
who respond to all-hazards emergencies including technical, manmade, or 
natural disasters. DHS collects this information in order to facilitate 
the response efforts of deployed DHS and non-DHS personnel to all-
hazards emergencies and provide a clear operational picture of the 
location of emergency personnel. This enables DHS or the emergency 
managers to better direct emergency personnel and the overall response 
effort.
    In the course of responding to, or planning for, all-hazards 
emergencies, DHS may contact, locate, and deploy DHS personnel; 
implement the Continuity of Operations (COOP) Plan; and participate in 
emergency response training exercises. DHS may also utilize Federal 
Government employees from other Federal agencies who are deployed as a 
part of a mission assignment (pursuant to 42 U.S.C. 5197(c)) and non-
Federal Government employees, such as other SLTT personnel. This system 
of records encompasses the collection, storage, and use of information 
associated with such activities and for all individuals that 
participate in those activities. Additionally, for emergency 
notification purposes, DHS may contact the identified emergency 
contacts or next of kin of the individual.
    DHS is updating the record retention schedule to reflect the new 
and revised General Records Schedules under the Office of Management 
and Budget (OMB) and the National Archives and Records Administration 
(NARA) M-12-18, Managing Government Records Directive (Aug. 24, 2012). 
The previous General Records Schedules have been superseded.
    Consistent with DHS's information sharing mission, information 
stored in the DHS/ALL-014 Personnel Emergency Contact Information 
system of records notice (SORN) may be shared with other DHS Components 
that have a need to know the information to carry out their national 
security, law enforcement, immigration, intelligence, or other homeland 
security functions. In addition, information may be shared with 
appropriate Federal, state, local, tribal, territorial, foreign, or 
international government agencies consistent with the routine uses set 
forth in this SORN. This updated system will be included in the 
Department's inventory of record systems.

II. Privacy Act

    The Privacy Act embodies fair information practice principles in a 
statutory framework governing the means by which Federal Government 
agencies collect, maintain, use, and disseminate individuals' records. 
The Privacy Act applies to information that is maintained in a ``system 
of records.'' A ``system of records'' is a group of any records under 
the control of an agency from which information is retrieved by the 
name of an individual or by some identifying number, symbol, or other 
identifying particular assigned to the

[[Page 11781]]

individual. In the Privacy Act, an individual is defined to encompass 
U.S. citizens and lawful permanent residents. Additionally, and 
similarly, the Judicial Redress Act (JRA) provides covered persons with 
a statutory right to make requests for access and amendment to covered 
records, as defined by the JRA, along with judicial review for denials 
of such requests. In addition, the JRA prohibits disclosures of covered 
records, except as otherwise permitted by the Privacy Act.
    Below is the description of the DHS/ALL-014 Personnel Emergency 
Contact Information System of Records. In accordance with 5 U.S.C. 
552a(r), DHS has provided a report of this system of records to the 
Office of Management and Budget and to Congress.
SYSTEM NAME AND NUMBER
    Department of Homeland Security (DHS)/ALL-014 Personnel Emergency 
Contact Information.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at DHS and Federal Emergency Management 
Agency (FEMA) Headquarters in Washington, DC and field offices. 
Personnel emergency contact information is typically maintained locally 
by individual DHS offices.

SYSTEM MANAGER(S):
    The System Manager is the Director, Office of Operations 
Coordination (OPS), Department of Homeland Security, Washington, DC 
20528.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Homeland Security Act of 2002, 6 U.S.C. 313, 314, 317, 320, 
321a, and 711; Robert T. Stafford Disaster Relief and Emergency 
Assistance Act, as amended, 42 U.S.C. 5144, 5149, 5170b, 5192, and 
5197.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is for DHS workforce accountability, to 
support DHS all-hazards emergency response deployments and exercises, 
and to contact designated persons in the event of an emergency.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Categories of individuals in this system include:
     Current and former DHS personnel, including Federal 
employees and contractors;
     Current and former Federal employees, contractors, or 
other individuals (e.g., SLTT personnel) who participate in or conduct 
emergency response training exercises;
     Current and former Federal employees, contractors, or 
other individuals (e.g., state, local, tribal, and territorial (SLTT) 
personnel) who respond to all-hazards emergencies including technical, 
manmade, or natural disasters; and
     Individuals identified by current or former DHS personnel 
as emergency points of contact, including family members and next of 
kin.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records related to current and former DHS personnel, 
including Federal employees and contractors, include:
     Name;
     Work contact information (address, email address, phone, 
fax);
     Personal contact information (address, email address, 
phone numbers, pager number, and personal identification number [PIN]);
     Company/organization name;
     Supervisor name and contact information.
    Categories of records related to DHS and non-DHS individuals 
identified as emergency points of contact may include:
     Name;
     Work contact information (address, email address, phone, 
fax);
     Personal contact information (address, email address, 
phone numbers, pager number, and pin number); and
     Relationship to current or former DHS personnel.
    Categories of records related to DHS and non-DHS Federal employees, 
contractors or other individuals who participate in or who respond to 
all-hazards emergencies including technical, manmade or natural 
disasters, or who participate in emergency response training exercises 
may include:
     Name;
     Social Security number;
     Date of birth;
     Identifiers related to deployment;
     Height, weight, and other personal characteristics, if 
applicable;
     Work contact information (address, email address, phone, 
fax);
     Personal contact information (address, email address, 
phone numbers, pager number, and pin number);
     Deployment contact information (lodging address and phone 
number) while deployed;
     Company/organization name and organization code;
     Job information (position title, start date, duty status, 
pay status, and employment type);
     Supervisor name and contact information;
     Deployment point of contact name and contact information;
     Approvals, authorizations, certifications, and proficiency 
levels for training and deployment;
     Information on deployment position (program area, position 
type);
     Geospatial location information;
     Status of credentials for access to regulated facilities;
     Status of Government credit card (yes or no);
     Clearance and access level;
     Deployment information (duty station, dates, and lodging);
     Skills inventory, qualifications, specialties, and 
proficiency levels;
     Volunteered medical information;
     Emergency response group/non-emergency response group 
status; and
     Emergency recall rosters.

RECORD SOURCE CATEGORIES:
    Records are obtained from DHS personnel (including Federal 
employees and contractors); individuals who participate in or conduct 
exercises or who respond to all-hazards emergencies including 
technical, manmade, or natural disasters; and other government 
agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including the U.S. Attorneys 
Offices, or other Federal agency conducting litigation or proceedings 
before any court, adjudicative, or administrative body, when it is 
relevant or necessary to the litigation and one of the following is a 
party to the litigation or has an interest in such litigation:
    1. DHS or any component thereof;
    2. Any employee or former employee of DHS in his/her official 
capacity;
    3. Any employee or former employee of DHS in his/her individual 
capacity, only when DOJ or DHS has agreed to represent the employee; or
    4. The United States or any agency thereof.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or

[[Page 11782]]

General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:

    1. DHS determines that information from this system of records is 
reasonably necessary and otherwise compatible with the purpose of 
collection to assist another Federal recipient agency or entity in (1) 
responding to a suspected or confirmed breach or (2) preventing, 
minimizing, or remedying the risk of harm to individuals, the recipient 
agency or entity (including its information systems, programs, and 
operations), the Federal Government, or national security, resulting 
from a suspected or confirmed breach; or
    2. DHS suspects or has confirmed that there has been a breach of 
this system of records; and (a) DHS has determined that as a result of 
the suspected or confirmed breach, there is a risk of harm to 
individuals, DHS (including its information systems, programs, and 
operations), the Federal Government, or national security; and (b) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with DHS's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To an appropriate Federal, state, tribal, local, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a law, rule, regulation, or order, when a record, either 
on its face or in conjunction with other information, indicates a 
violation or potential violation of law, which includes criminal, 
civil, or regulatory violations and such disclosure is proper and 
consistent with the official duties of the person making the 
disclosure.
    H. To a Federal, state, tribal, or local agency, if the information 
is relevant and necessary, for the requesting agency's approval on the 
issuance of a security clearance or for the purpose of providing 
support in an all-hazards emergencies including technical, manmade, or 
natural disasters.
    I. To Federal, state, tribal, local, international, or foreign 
governmental agencies or executive offices, relief agencies, and non-
governmental organizations, when disclosure is appropriate for 
performance of the official duties required in response to all-hazards 
including technical, manmade, or natural disasters.
    J. To identified emergency contacts of:
    1. Current and former DHS personnel, including Federal employees 
and contractors;
    2. Current and former Federal employees, contractors, or other 
individuals who participate in or conduct exercises; or
    3. Current and former Federal employees, contractors, or other 
individuals who respond to all-hazards emergencies including technical, 
manmade, or natural disasters.
    K. To the news media and the public, with the approval of the Chief 
Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information or when 
disclosure is necessary to preserve confidence in the integrity of DHS, 
or when disclosure is necessary to demonstrate the accountability of 
DHS's officers, employees, or individuals covered by the system, except 
to the extent the Chief Privacy Officer determines that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    DHS stores records in this system electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
may be stored on magnetic disc, tape, and digital media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    DHS retrieves records by an individual's name, location, or other 
personal identifier.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records relating to current and former DHS employees, and 
individuals designated as emergency points of contact, will be reviewed 
annually and will be updated as necessary, and will be destroyed when 
obsolete, or upon separation or transfer of the employee, in accordance 
with National Archives and Records Administration (NARA) General 
Records Schedule (GRS) GRS 5.3, Item No. 020 (DAA-GRS-2016-0004-0002). 
Records on non-DHS individuals will be deleted when obsolete and of no 
longer use to the Department. The Department also intends to rely on 
GRS 2.7, Employee Health and Safety, which is currently pending with 
NARA. Federal Emergency Management Agency Records Schedule EOM-16, 
which will cover records related to deployment activities, will be 
submitted by FEMA to NARA for review and approval. FEMA proposes that 
records related to deployment activities be considered temporary 
records with a cutoff at the end of each calendar year and are 
destroyed 50 years after the cutoff date.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    DHS safeguards records in this system according to applicable rules 
and policies, including all applicable DHS automated systems security 
and access policies. DHS has imposed strict controls to minimize the 
risk of compromising the information that is being stored. Access to 
the computer system containing the records in this system is limited to 
those individuals who have a need to know the information for the 
performance of their official duties and who have appropriate 
clearances or permissions.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and notification of any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the Chief Privacy Officer and 
Headquarters or component's FOIA Officer, whose contact information can 
be found at http://www.dhs.gov/foia under ``Contacts Information.'' If 
an individual believes more than one component maintains Privacy Act 
records concerning him or her, the individual may submit the request to 
the Chief Privacy Officer and Chief Freedom of Information Act Officer, 
Department of Homeland Security, Washington, DC 20528-0655. Even if 
neither the Privacy Act nor the Judicial Redress Act provide a right of 
access, certain records about you may be available under the Freedom of 
Information Act.
    When an individual is seeking records about himself or herself from 
this system of records or any other Departmental system of records, the 
individual's request must conform to

[[Page 11783]]

the Privacy Act regulations set forth in 6 CFR part 5. The individual 
must first verify his/her identity, meaning that the individual must 
provide his/her full name, current address, and date and place of 
birth. The individual must sign the request, and the individual's 
signature must either be notarized or submitted under 28 U.S.C. 1746, a 
law that permits statements to be made under penalty of perjury as a 
substitute for notarization. While no specific form is required, an 
individual may obtain forms for this purpose from the Chief Privacy 
Officer and Chief Freedom of Information Act Officer, http://www.dhs.gov/foia or 1-866-431-0486. In addition, the individual should:
     Explain why the individual believes the Department would 
have information on him/her;
     Identify which component(s) of the Department the 
individual believes may have the information about him or her;
     Specify when the individual believes the records would 
have been created; and
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records;
    If an individual's request is seeking records pertaining to another 
living individual, the first individual must include a statement from 
the second individual certifying his/her agreement for the first 
individual to access his or her records.
    Without the above information, the component(s) may not be able to 
conduct an effective search, and the individual's request may be denied 
due to lack of specificity or lack of compliance with applicable 
regulations.

CONTESTING RECORD PROCEDURES:
    For records covered by the Privacy Act or covered JRA records, see 
``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access procedure.''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    81 FR 48832 (July 26, 2016); 73 FR 61888 (October 17, 2008).

Philip S. Kaplan,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2018-05403 Filed 3-15-18; 8:45 am]
 BILLING CODE 9110-9B-P



                                               11780                           Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices

                                               [FR Doc. 2018–05410 Filed 3–15–18; 8:45 am]             Privacy Officer, Privacy Office,                      enables DHS or the emergency managers
                                               BILLING CODE 9110–12–P                                  Department of Homeland Security,                      to better direct emergency personnel
                                                                                                       Washington, DC 20528–0655.                            and the overall response effort.
                                                                                                       SUPPLEMENTARY INFORMATION:                               In the course of responding to, or
                                               DEPARTMENT OF HOMELAND                                                                                        planning for, all-hazards emergencies,
                                               SECURITY                                                I. Background                                         DHS may contact, locate, and deploy
                                                                                                          In accordance with the Privacy Act of              DHS personnel; implement the
                                               [Docket No. DHS–2017–0074]
                                                                                                       1974, 5 U.S.C. 552a, DHS proposes to                  Continuity of Operations (COOP) Plan;
                                               Privacy Act of 1974; System of                          modify a current DHS system of records                and participate in emergency response
                                               Records                                                 titled, ‘‘DHS/ALL–014 Personnel                       training exercises. DHS may also utilize
                                                                                                       Emergency Contact Information.’’                      Federal Government employees from
                                               AGENCY: Privacy Office, Department of                      This system of records covers DHS’s                other Federal agencies who are
                                               Homeland Security.                                      collection and maintenance of records                 deployed as a part of a mission
                                               ACTION: Notice of modified Privacy Act                  concerning current and former DHS                     assignment (pursuant to 42 U.S.C.
                                               system of records.                                      personnel (including Federal employees                5197(c)) and non-Federal Government
                                                                                                       and contractors) for workforce                        employees, such as other SLTT
                                               SUMMARY:    In accordance with the                      accountability (e.g., tracking employee               personnel. This system of records
                                               Privacy Act of 1974, the Department of                  locations for safety and security                     encompasses the collection, storage, and
                                               Homeland Security (DHS) proposes to                     purposes); Federal employees,                         use of information associated with such
                                               modify and reissue a current DHS                        contractors, or other individuals (e.g.,              activities and for all individuals that
                                               system of records titled, ‘‘DHS/ALL–014                 state, local, tribal, and territorial [SLTT]          participate in those activities.
                                               Department of Homeland Security                         personnel) who participate in or who                  Additionally, for emergency notification
                                               Personnel Contact Information.’’ This                   respond to all-hazards emergencies                    purposes, DHS may contact the
                                               system of records covers DHS’s                          including technical, manmade, or                      identified emergency contacts or next of
                                               collection and maintenance of records                   natural disasters, or who participate in              kin of the individual.
                                               concerning DHS personnel (including                     emergency response training exercises;                   DHS is updating the record retention
                                               Federal employees and contractors) for                  and individuals identified as emergency               schedule to reflect the new and revised
                                               workforce accountability; DHS and non-                  points of contact. DHS collects                       General Records Schedules under the
                                               DHS Federal employees, contractors, or                  information of family members, next of                Office of Management and Budget
                                               other individuals who participate in or                 kin, or other designated emergency                    (OMB) and the National Archives and
                                               respond to all-hazard emergencies,                      contact persons for use in the event of               Records Administration (NARA) M–12–
                                               including technical, manmade, or                        an emergency.                                         18, Managing Government Records
                                               natural disasters, or who participate in                   Categories of individuals, categories              Directive (Aug. 24, 2012). The previous
                                               emergency response training exercises;                  of records, and retention schedules for               General Records Schedules have been
                                               and individuals identified as emergency                 this system of records have been                      superseded.
                                               points of contact. Categories of                        modified and expanded to better reflect                  Consistent with DHS’s information
                                               individuals, categories of records, and                 the Department’s emergency personnel                  sharing mission, information stored in
                                               retention schedules for this system of                  location record systems.                              the DHS/ALL–014 Personnel Emergency
                                               records have been modified and                             Categories of individuals have been                Contact Information system of records
                                               expanded to better reflect the                          expanded to include former DHS                        notice (SORN) may be shared with other
                                               Department’s emergency personnel                        personnel; current and former Federal                 DHS Components that have a need to
                                               location record systems. Additionally,                  employees, contractors, or other                      know the information to carry out their
                                               this notice includes non-substantive                    individuals (e.g., SLTT personnel) who                national security, law enforcement,
                                               changes to simplify the formatting and                  participate in or conduct emergency                   immigration, intelligence, or other
                                               text of the previously published notice.                response training exercises; and                      homeland security functions. In
                                               This modified system will be included                   individuals identified by current or                  addition, information may be shared
                                               in the DHS inventory of record systems.                 former DHS personnel as emergency                     with appropriate Federal, state, local,
                                                                                                       points of contact, including family                   tribal, territorial, foreign, or
                                               DATES: Submit comments on or before
                                                                                                       members and next of kin.                              international government agencies
                                               April 16, 2018. This modified system                       DHS is updating the category of                    consistent with the routine uses set
                                               will be effective upon publication. New                 records to include geospatial location                forth in this SORN. This updated system
                                               or modified routine uses will be                        information. DHS may collect this                     will be included in the Department’s
                                               effective April 16, 2018.                               information from DHS personnel,                       inventory of record systems.
                                               ADDRESSES: You may submit comments,                     including Federal employees and
                                               identified by docket number DHS–                        contractors; current and former Federal               II. Privacy Act
                                               2017–0074 by one of the following                       employees, contractors, or other                         The Privacy Act embodies fair
                                               methods:                                                individuals who participate in or                     information practice principles in a
                                                  • Federal e-Rulemaking Portal: http://               conduct emergency response training                   statutory framework governing the
                                               www.regulations.gov. Follow the                         exercises; current and former Federal                 means by which Federal Government
                                               instructions for submitting comments.                   employees, contractors, or other                      agencies collect, maintain, use, and
                                                  • Fax: 202–343–4010.                                 individuals who respond to all-hazards                disseminate individuals’ records. The
                                                  • Mail: Philip S. Kaplan, Chief                      emergencies including technical,                      Privacy Act applies to information that
daltland on DSKBBV9HB2PROD with NOTICES




                                               Privacy Officer, Privacy Office,                        manmade, or natural disasters. DHS                    is maintained in a ‘‘system of records.’’
                                               Department of Homeland Security,                        collects this information in order to                 A ‘‘system of records’’ is a group of any
                                               Washington, DC 20528–0655.                              facilitate the response efforts of                    records under the control of an agency
                                               FOR FURTHER INFORMATION CONTACT: For                    deployed DHS and non-DHS personnel                    from which information is retrieved by
                                               general and privacy questions, please                   to all-hazards emergencies and provide                the name of an individual or by some
                                               contact Philip S. Kaplan, Sam.Kaplan@                   a clear operational picture of the                    identifying number, symbol, or other
                                               hq.dhs.gov, (202) 343–1717, Chief                       location of emergency personnel. This                 identifying particular assigned to the


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                                                                               Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices                                            11781

                                               individual. In the Privacy Act, an                      participate in or conduct emergency                      • Supervisor name and contact
                                               individual is defined to encompass U.S.                 response training exercises;                          information;
                                               citizens and lawful permanent                             • Current and former Federal                           • Deployment point of contact name
                                               residents. Additionally, and similarly,                 employees, contractors, or other                      and contact information;
                                               the Judicial Redress Act (JRA) provides                 individuals (e.g., state, local, tribal, and             • Approvals, authorizations,
                                               covered persons with a statutory right to               territorial (SLTT) personnel) who                     certifications, and proficiency levels for
                                               make requests for access and                            respond to all-hazards emergencies                    training and deployment;
                                               amendment to covered records, as                        including technical, manmade, or                         • Information on deployment
                                               defined by the JRA, along with judicial                 natural disasters; and                                position (program area, position type);
                                               review for denials of such requests. In                   • Individuals identified by current or                 • Geospatial location information;
                                               addition, the JRA prohibits disclosures                 former DHS personnel as emergency                        • Status of credentials for access to
                                               of covered records, except as otherwise                 points of contact, including family                   regulated facilities;
                                               permitted by the Privacy Act.                           members and next of kin.                                 • Status of Government credit card
                                                  Below is the description of the DHS/                                                                       (yes or no);
                                               ALL–014 Personnel Emergency Contact
                                                                                                       CATEGORIES OF RECORDS IN THE SYSTEM:                     • Clearance and access level;
                                               Information System of Records. In                          Categories of records related to                      • Deployment information (duty
                                               accordance with 5 U.S.C. 552a(r), DHS                   current and former DHS personnel,                     station, dates, and lodging);
                                                                                                       including Federal employees and                          • Skills inventory, qualifications,
                                               has provided a report of this system of
                                                                                                       contractors, include:                                 specialties, and proficiency levels;
                                               records to the Office of Management and
                                                                                                          • Name;                                               • Volunteered medical information;
                                               Budget and to Congress.                                    • Work contact information (address,                  • Emergency response group/non-
                                               SYSTEM NAME AND NUMBER                                  email address, phone, fax);                           emergency response group status; and
                                                                                                          • Personal contact information                        • Emergency recall rosters.
                                                 Department of Homeland Security                       (address, email address, phone
                                               (DHS)/ALL–014 Personnel Emergency                       numbers, pager number, and personal                   RECORD SOURCE CATEGORIES:
                                               Contact Information.                                    identification number [PIN]);                           Records are obtained from DHS
                                               SECURITY CLASSIFICATION:                                   • Company/organization name;                       personnel (including Federal employees
                                                                                                          • Supervisor name and contact                      and contractors); individuals who
                                                  Unclassified.                                                                                              participate in or conduct exercises or
                                                                                                       information.
                                               SYSTEM LOCATION:                                           Categories of records related to DHS               who respond to all-hazards emergencies
                                                 Records are maintained at DHS and                     and non-DHS individuals identified as                 including technical, manmade, or
                                               Federal Emergency Management Agency                     emergency points of contact may                       natural disasters; and other government
                                               (FEMA) Headquarters in Washington,                      include:                                              agencies.
                                               DC and field offices. Personnel                            • Name;
                                               emergency contact information is                           • Work contact information (address,               ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                                                                                                                             SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                               typically maintained locally by                         email address, phone, fax);                           PURPOSES OF SUCH USES:
                                                                                                          • Personal contact information
                                               individual DHS offices.                                                                                          In addition to those disclosures
                                                                                                       (address, email address, phone
                                               SYSTEM MANAGER(S):                                      numbers, pager number, and pin                        generally permitted under 5 U.S.C.
                                                                                                       number); and                                          552a(b) of the Privacy Act, all or a
                                                 The System Manager is the Director,                                                                         portion of the records or information
                                               Office of Operations Coordination                          • Relationship to current or former
                                                                                                       DHS personnel.                                        contained in this system may be
                                               (OPS), Department of Homeland                                                                                 disclosed outside DHS as a routine use
                                               Security, Washington, DC 20528.                            Categories of records related to DHS
                                                                                                       and non-DHS Federal employees,                        pursuant to 5 U.S.C. 552a(b)(3) as
                                               AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                contractors or other individuals who                  follows:
                                                 The Homeland Security Act of 2002,                    participate in or who respond to all-                    A. To the Department of Justice (DOJ),
                                               6 U.S.C. 313, 314, 317, 320, 321a, and                  hazards emergencies including                         including the U.S. Attorneys Offices, or
                                               711; Robert T. Stafford Disaster Relief                 technical, manmade or natural disasters,              other Federal agency conducting
                                               and Emergency Assistance Act, as                        or who participate in emergency                       litigation or proceedings before any
                                               amended, 42 U.S.C. 5144, 5149, 5170b,                   response training exercises may include:              court, adjudicative, or administrative
                                               5192, and 5197.                                            • Name;                                            body, when it is relevant or necessary to
                                                                                                          • Social Security number;                          the litigation and one of the following
                                               PURPOSE(S) OF THE SYSTEM:                                  • Date of birth;                                   is a party to the litigation or has an
                                                 The purpose of this system is for DHS                    • Identifiers related to deployment;               interest in such litigation:
                                               workforce accountability, to support                       • Height, weight, and other personal                  1. DHS or any component thereof;
                                               DHS all-hazards emergency response                      characteristics, if applicable;                          2. Any employee or former employee
                                               deployments and exercises, and to                          • Work contact information (address,               of DHS in his/her official capacity;
                                               contact designated persons in the event                 email address, phone, fax);                              3. Any employee or former employee
                                               of an emergency.                                           • Personal contact information                     of DHS in his/her individual capacity,
                                                                                                       (address, email address, phone                        only when DOJ or DHS has agreed to
                                               CATEGORIES OF INDIVIDUALS COVERED BY THE                numbers, pager number, and pin                        represent the employee; or
                                               SYSTEM:                                                 number);                                                 4. The United States or any agency
                                                 Categories of individuals in this                        • Deployment contact information                   thereof.
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                                               system include:                                         (lodging address and phone number)                       B. To a congressional office from the
                                                 • Current and former DHS personnel,                   while deployed;                                       record of an individual in response to
                                               including Federal employees and                            • Company/organization name and                    an inquiry from that congressional office
                                               contractors;                                            organization code;                                    made at the request of the individual to
                                                 • Current and former Federal                             • Job information (position title, start           whom the record pertains.
                                               employees, contractors, or other                        date, duty status, pay status, and                       C. To the National Archives and
                                               individuals (e.g., SLTT personnel) who                  employment type);                                     Records Administration (NARA) or


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                                               11782                           Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices

                                               General Services Administration                            H. To a Federal, state, tribal, or local           be destroyed when obsolete, or upon
                                               pursuant to records management                          agency, if the information is relevant                separation or transfer of the employee,
                                               inspections being conducted under the                   and necessary, for the requesting                     in accordance with National Archives
                                               authority of 44 U.S.C. 2904 and 2906.                   agency’s approval on the issuance of a                and Records Administration (NARA)
                                                  D. To an agency or organization for                  security clearance or for the purpose of              General Records Schedule (GRS) GRS
                                               the purpose of performing audit or                      providing support in an all-hazards                   5.3, Item No. 020 (DAA–GRS–2016–
                                               oversight operations as authorized by                   emergencies including technical,                      0004–0002). Records on non-DHS
                                               law, but only such information as is                    manmade, or natural disasters.                        individuals will be deleted when
                                               necessary and relevant to such audit or                    I. To Federal, state, tribal, local,               obsolete and of no longer use to the
                                               oversight function.                                     international, or foreign governmental                Department. The Department also
                                                  E. To appropriate agencies, entities,                agencies or executive offices, relief                 intends to rely on GRS 2.7, Employee
                                               and persons when:                                       agencies, and non-governmental                        Health and Safety, which is currently
                                                  1. DHS determines that information                   organizations, when disclosure is                     pending with NARA. Federal
                                               from this system of records is                          appropriate for performance of the                    Emergency Management Agency
                                               reasonably necessary and otherwise                      official duties required in response to               Records Schedule EOM–16, which will
                                               compatible with the purpose of                          all-hazards including technical,                      cover records related to deployment
                                               collection to assist another Federal                    manmade, or natural disasters.                        activities, will be submitted by FEMA to
                                               recipient agency or entity in (1)                          J. To identified emergency contacts of:            NARA for review and approval. FEMA
                                               responding to a suspected or confirmed                     1. Current and former DHS personnel,               proposes that records related to
                                               breach or (2) preventing, minimizing, or                including Federal employees and                       deployment activities be considered
                                               remedying the risk of harm to                           contractors;                                          temporary records with a cutoff at the
                                               individuals, the recipient agency or                       2. Current and former Federal                      end of each calendar year and are
                                               entity (including its information                       employees, contractors, or other                      destroyed 50 years after the cutoff date.
                                               systems, programs, and operations), the                 individuals who participate in or
                                               Federal Government, or national                         conduct exercises; or                                 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
                                               security, resulting from a suspected or                    3. Current and former Federal                      SAFEGUARDS:
                                               confirmed breach; or                                    employees, contractors, or other                        DHS safeguards records in this system
                                                  2. DHS suspects or has confirmed that                individuals who respond to all-hazards                according to applicable rules and
                                               there has been a breach of this system                  emergencies including technical,                      policies, including all applicable DHS
                                               of records; and (a) DHS has determined                  manmade, or natural disasters.                        automated systems security and access
                                               that as a result of the suspected or                       K. To the news media and the public,               policies. DHS has imposed strict
                                               confirmed breach, there is a risk of harm               with the approval of the Chief Privacy                controls to minimize the risk of
                                               to individuals, DHS (including its                      Officer in consultation with counsel,                 compromising the information that is
                                               information systems, programs, and                      when there exists a legitimate public                 being stored. Access to the computer
                                               operations), the Federal Government, or                 interest in the disclosure of the                     system containing the records in this
                                               national security; and (b) the disclosure               information or when disclosure is                     system is limited to those individuals
                                               made to such agencies, entities, and                    necessary to preserve confidence in the               who have a need to know the
                                               persons is reasonably necessary to assist               integrity of DHS, or when disclosure is               information for the performance of their
                                               in connection with DHS’s efforts to                     necessary to demonstrate the                          official duties and who have appropriate
                                               respond to the suspected or confirmed                   accountability of DHS’s officers,                     clearances or permissions.
                                               breach or to prevent, minimize, or                      employees, or individuals covered by
                                                                                                                                                             RECORD ACCESS PROCEDURES:
                                               remedy such harm.                                       the system, except to the extent the
                                                  F. To contractors and their agents,                  Chief Privacy Officer determines that                    Individuals seeking access to and
                                               grantees, experts, consultants, and                     release of the specific information in the            notification of any record contained in
                                               others performing or working on a                       context of a particular case would                    this system of records, or seeking to
                                               contract, service, grant, cooperative                   constitute an unwarranted invasion of                 contest its content, may submit a
                                               agreement, or other assignment for DHS,                 personal privacy.                                     request in writing to the Chief Privacy
                                               when necessary to accomplish an                                                                               Officer and Headquarters or
                                               agency function related to this system of               POLICIES AND PRACTICES FOR STORAGE OF                 component’s FOIA Officer, whose
                                                                                                       RECORDS:                                              contact information can be found at
                                               records. Individuals provided
                                               information under this routine use are                    DHS stores records in this system                   http://www.dhs.gov/foia under
                                               subject to the same Privacy Act                         electronically or on paper in secure                  ‘‘Contacts Information.’’ If an individual
                                               requirements and limitations on                         facilities in a locked drawer behind a                believes more than one component
                                               disclosure as are applicable to DHS                     locked door. The records may be stored                maintains Privacy Act records
                                               officers and employees.                                 on magnetic disc, tape, and digital                   concerning him or her, the individual
                                                  G. To an appropriate Federal, state,                 media.                                                may submit the request to the Chief
                                               tribal, local, international, or foreign law            POLICIES AND PRACTICES FOR RETRIEVAL OF
                                                                                                                                                             Privacy Officer and Chief Freedom of
                                               enforcement agency or other appropriate                 RECORDS:                                              Information Act Officer, Department of
                                               authority charged with investigating or                   DHS retrieves records by an                         Homeland Security, Washington, DC
                                               prosecuting a violation or enforcing or                 individual’s name, location, or other                 20528–0655. Even if neither the Privacy
                                               implementing a law, rule, regulation, or                personal identifier.                                  Act nor the Judicial Redress Act provide
                                               order, when a record, either on its face                                                                      a right of access, certain records about
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                                               or in conjunction with other                            POLICIES AND PRACTICES FOR RETENTION AND              you may be available under the
                                               information, indicates a violation or                   DISPOSAL OF RECORDS:                                  Freedom of Information Act.
                                               potential violation of law, which                         Records relating to current and former                 When an individual is seeking records
                                               includes criminal, civil, or regulatory                 DHS employees, and individuals                        about himself or herself from this
                                               violations and such disclosure is proper                designated as emergency points of                     system of records or any other
                                               and consistent with the official duties of              contact, will be reviewed annually and                Departmental system of records, the
                                               the person making the disclosure.                       will be updated as necessary, and will                individual’s request must conform to


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                                                                               Federal Register / Vol. 83, No. 52 / Friday, March 16, 2018 / Notices                                                 11783

                                               the Privacy Act regulations set forth in                DEPARTMENT OF THE INTERIOR                            Endangered Species
                                               6 CFR part 5. The individual must first
                                               verify his/her identity, meaning that the               Fish and Wildlife Service                                                                    Permit
                                               individual must provide his/her full                                                                               Applicant          Permit No.   issuance
                                                                                                       [Docket No. FWS–HQ–IA–2017–0083;                                                              date
                                               name, current address, and date and                     FXIA16710900000–156–FF09A30000]
                                               place of birth. The individual must sign                                                                      Memphis Zoo ......      10014C        9/22/2017
                                               the request, and the individual’s                       Foreign Endangered Species; Marine                    Wildlife & Envi-        29610C        9/28/2017
                                               signature must either be notarized or                   Mammal Issuance of Permits                              ronmental Con-
                                               submitted under 28 U.S.C. 1746, a law                                                                           servation.
                                               that permits statements to be made                      AGENCY:   Fish and Wildlife Service,                  Robert Earl An-         30893C        10/4/2017
                                               under penalty of perjury as a substitute                Interior.                                               derson, Jr..
                                               for notarization. While no specific form                ACTION: Notice of issuance of permits.                Arnulfo Rodriguez       20528C        10/5/2017
                                                                                                                                                             Sal Davino ..........   21334C        10/5/2017
                                               is required, an individual may obtain
                                                                                                       SUMMARY:   We, the U.S. Fish and
                                               forms for this purpose from the Chief
                                                                                                       Wildlife Service, have issued permits to              Marine Mammal
                                               Privacy Officer and Chief Freedom of
                                                                                                       conduct activities with foreign
                                               Information Act Officer, http://
                                                                                                       endangered and/or threatened species,                                                        Permit
                                               www.dhs.gov/foia or 1–866–431–0486.                                                                                Applicant          Permit No.   issuance
                                                                                                       marine mammals, or both, under the
                                               In addition, the individual should:                                                                                                                   date
                                                                                                       authority of the Endangered Species
                                                  • Explain why the individual believes                Act, as amended (ESA). With some                      BBC Natural His-        53019C       1/4/2018
                                               the Department would have information                   exceptions, the ESA prohibits activities               tory Unit.
                                               on him/her;                                             involving listed species unless a Federal
                                                  • Identify which component(s) of the                 permit is issued that allows such                     Authorities
                                               Department the individual believes may                  activity.
                                                                                                                                                               We issue this notice under the
                                               have the information about him or her;                  ADDRESSES:   Information about the                    authority of the ESA, as amended (16
                                                  • Specify when the individual                        applications for the permits listed in                U.S.C. 1531 et seq.) and the Marine
                                               believes the records would have been                    this notice is available online at                    Mammal Protection Act as amended (16
                                               created; and                                            www.regulations.gov. See                              U.S.C. 1361 et seq.).
                                                  • Provide any other information that                 SUPPLEMENTARY INFORMATION for details.
                                                                                                                                                             Joyce Russell,
                                               will help the FOIA staff determine                      FOR FURTHER INFORMATION CONTACT:
                                                                                                       Joyce Russell, 703–358–2023.                          Government Information Specialist, Branch
                                               which DHS component agency may                                                                                of Permits, Division of Management
                                               have responsive records;                                SUPPLEMENTARY INFORMATION: We, the                    Authority.
                                                  If an individual’s request is seeking                U.S. Fish and Wildlife Service, have                  [FR Doc. 2018–05326 Filed 3–15–18; 8:45 am]
                                               records pertaining to another living                    issued permits to conduct certain
                                                                                                                                                             BILLING CODE 4333–15–P
                                               individual, the first individual must                   activities with endangered and
                                               include a statement from the second                     threatened species in response to permit
                                               individual certifying his/her agreement                 applications that we received under the               DEPARTMENT OF THE INTERIOR
                                               for the first individual to access his or               authority of section 10(a)(1)(A) of the
                                               her records.                                            Endangered Species Act of 1973 (16                    Office of the Secretary
                                                                                                       U.S.C. 1531 et seq.; and or the Marine
                                                  Without the above information, the                   Mammal Protection Act as amended (16                  [XXXD5198NI DS61100000
                                               component(s) may not be able to                         U.S.C. 1361 et seq.).
                                                                                                                                                             DNINR0000.000000 DX61103]
                                               conduct an effective search, and the                       After considering the information
                                               individual’s request may be denied due                                                                        Exxon Valdez Oil Spill Public Advisory
                                                                                                       submitted with each permit application                Committee
                                               to lack of specificity or lack of                       and the public comments received, we
                                               compliance with applicable regulations.                 issued the requested permits subject to               AGENCY:   Office of the Secretary, Interior.
                                                                                                       certain conditions set forth in each                  ACTION:   Meeting notice.
                                               CONTESTING RECORD PROCEDURES:
                                                                                                       permit. For each application for an
                                                For records covered by the Privacy                     endangered species, we found that (1)                 SUMMARY:   The Department of the
                                               Act or covered JRA records, see ‘‘Record                the application was filed in good faith,              Interior, Office of the Secretary is
                                               Access Procedures’’ above.                              (2) the granted permit would not operate              announcing a public teleconference
                                                                                                       to the disadvantage of the endangered                 meeting of the Exxon Valdez Oil Spill
                                               NOTIFICATION PROCEDURES:                                species, and (3) the granted permit                   (EVOS) Trustee Council’s Public
                                                                                                       would be consistent with the purposes                 Advisory Committee.
                                                  See ‘‘Record Access procedure.’’
                                                                                                       and policy set forth in section 2 of the              DATES: April 2, 2018, at 1:30 p.m. AKST.
                                               EXEMPTIONS PROMULGATED FOR THE SYSTEM:                  ESA.                                                  ADDRESSES: Grace Hall Conference
                                                                                                       Availability of Documents                             Room, Suite 220, 4230 University Drive,
                                                  None.                                                                                                      Anchorage, Alaska; (800) 315–6338,
                                                                                                         The permittees’ original permit                     code 72241.
                                               HISTORY:                                                application materials, along with public
                                                                                                                                                             FOR FURTHER INFORMATION CONTACT: Dr.
                                                 81 FR 48832 (July 26, 2016); 73 FR                    comments we received during public
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                                                                                                                                                             Philip Johnson, Department of the
                                               61888 (October 17, 2008).                               comment periods for the applications,
                                                                                                                                                             Interior, Office of Environmental Policy
                                                                                                       are available for review. To locate the
                                               Philip S. Kaplan,                                                                                             and Compliance, 1689 ‘‘C’’ Street, Suite
                                                                                                       application materials and received
                                               Chief Privacy Officer, Department of                                                                          119, Anchorage, Alaska, (907) 271–
                                                                                                       comments, go to www.regulations.gov
                                               Homeland Security.                                                                                            5011.
                                                                                                       and search for the appropriate permit
                                               [FR Doc. 2018–05403 Filed 3–15–18; 8:45 am]             number (e.g., 12345C) provided in the                 SUPPLEMENTARY INFORMATION: The EVOS
                                               BILLING CODE 9110–9B–P                                  following table:                                      Public Advisory Committee was created


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Document Created: 2018-03-16 01:11:59
Document Modified: 2018-03-16 01:11:59
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of modified Privacy Act system of records.
DatesSubmit comments on or before April 16, 2018. This modified system will be effective upon publication. New or modified routine uses will be effective April 16, 2018.
ContactFor general and privacy questions, please contact Philip S. Kaplan, [email protected], (202) 343-1717, Chief Privacy Officer, Privacy Office, Department of Homeland Security, Washington, DC 20528-0655.
FR Citation83 FR 11780 

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