83 FR 13652 - Records Management

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 83, Issue 62 (March 30, 2018)

NARA is revising these regulations to make administrative changes, such as updating office names and organizational codes, updating URLs, and updating links to NARA's records management web pages, to reflect organizational and contact changes, and revising the incorporation by reference language to make it consistent with newer regulations and to reflect contact changes.

[Federal Register Volume 83, Number 62 (Friday, March 30, 2018)]
[Rules and Regulations]
[Pages 13652-13658]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-06174]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

36 CFR Parts 1220, 1223, 1225, 1226, 1227, 1228, 1229, 1230, 1231, 
1232, 1233, 1234, 1235, 1237, 1238, and 1239

[FDMS No. NARA-18-0002; NARA-2018-025]
RIN 3095-AB95


Records Management

AGENCY: National Archives and Records Administration (NARA).

ACTION: Direct final rule.

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SUMMARY: NARA is revising these regulations to make administrative 
changes, such as updating office names and organizational codes, 
updating URLs, and updating links to NARA's records management web 
pages, to reflect organizational and contact changes, and revising the 
incorporation by reference language to make it consistent with newer 
regulations and to reflect contact changes.

DATES: This rule is effective on April 30, 2018 without further notice, 
unless we receive adverse written comment that warrants revision by 
April 19, 2018. If we receive such comments, we will publish a timely 
withdrawal of the direct final rule in the Federal Register.

ADDRESSES: You may submit comments, identified by RIN 3095-AB95, by 
email at [email protected], or by mail to the External 
Policy Program Manager; Strategy Division (MP), Suite 4100; National 
Archives and Records Administration; 8601 Adelphi Road; College Park, 
MD 20740-6001.

FOR FURTHER INFORMATION CONTACT: Kimberly Keravuori, by email at 
[email protected], or by telephone at 301-837-3151.

SUPPLEMENTARY INFORMATION: 

Regulatory Review Information

    This rule is not a significant regulatory action for the purposes 
of E.O. 12866 and a significance determination was requested from the 
Office of Management and Budget (OMB). It is also not a major rule as 
defined in 5 U.S.C. Chapter 8, Congressional Review of Agency 
Rulemaking. As a result, this rule is also not subject to deregulatory 
requirements contained in E.O. 13771. As required by the Regulatory 
Flexibility Act, we certify that this rule will not have a significant 
impact on a substantial number of small entities; it simply updates 
contact, office, and agency online site information to reflect 
organizational changes. This rule also

[[Page 13653]]

does not have any Federalism implications.
    This rule is effective upon publication for good cause as permitted 
by the Administrative Procedure Act (5 U.S.C. 553(d)(3)). NARA believes 
that a public comment period is unnecessary as this rule merely makes 
minor administrative updates to reflect NARA organizational changes.

List of Subjects

36 CFR Parts 1220, 1225, 1226, 1227, 1228, 1229, 1230, 1231, 1232, 
1233, 1238, and 1239

    Archives and records, Records management.

36 CFR Parts 1223, 1234, 1235, and 1237

    Archives and records, Incorporation by reference, Records 
management.

    For the reasons stated in the preamble, NARA amends 36 CFR parts 
1220, 1223, 1225, 1226, 1227, 1228, 1229, 1230, 1231, 1232, 1233, 1234, 
1235, 1237, 1238, and 1239 as follows:

PART 1220--FEDERAL RECORDS; GENERAL

0
1. The authority citation for part 1220 continues to read as follows:

    Authority:  44 U.S.C. Chapters 21, 29, 31, and 33.


0
2. Revise Sec.  1220.20 to read as follows:


Sec.  1220.20   What NARA acronyms are used throughout this subchapter?

    As used in this subchapter--
    AC means Office of the Chief Records Officer, which includes NARA 
records management staff nationwide.
    ACRA means the Records Appraisal and Agency Assistance Division.
    AFO means the Office of Operations (regional records services).
    B-AD means the Storage Coordination and Logistics Office.
    NARA means the National Archives and Records Administration.
    RDE means the Electronic Records Division.
    RDS means the Special Media Records Division.
    RX means Preservation Programs.
    WNRC means the Washington National Records Center.


Sec.  1220.34  [Amended]

0
3. Amend Sec.  1220.34 by removing the abbreviation ``(NWM)'' and 
adding in its place ``(AC)'' in three places in paragraphs (b) and (c).

PART 1223--MANAGING VITAL RECORDS

0
4. Revise the authority citation for part 1223 to read as follows:

    Authority:  44 U.S.C. 3101; E.O. 12656, 53 FR 47491, 3 CFR, 1988 
Comp., p. 585; E.O. 13231, 66 FR 53063, 3 CFR, 2001 Comp., p. 805.


0
5. Revise Sec.  1223.4 to read as follows:


Sec.  1223.4   What publications are incorporated by reference in this 
part?

    (a) NARA incorporates certain material by reference into this part 
with the approval of the Director of the Federal Register under 5 
U.S.C. 552(a) and 1 CFR part 51. To enforce any edition other than that 
specified in this section, NARA must publish a document in the Federal 
Register and the material must be available to the public. You may 
inspect all approved material incorporated by reference at NARA's 
textual research room, located at National Archives and Records 
Administration; 8601 Adelphi Road; Room 2000; College Park, MD 20740-
6001. To arrange to inspect this approved material at NARA, contact 
NARA's Regulation Comments Desk (Strategy and Performance Division 
(MP)) by email at [email protected] or by telephone at 
301.837.3151. All approved material is also available from the sources 
listed below. You may also inspect approved material at the Office of 
the Federal Register (OFR). For information on the availability of this 
material at the OFR, call 202.741.6000 or go to http://www.archives.gov/federal_register/cfr/ibr-locations.html.
    (b) Federal Emergency Management Agency (FEMA), Department of 
Homeland Security (DHS); P.O. Box 2012; 8231 Stayton Drive; Jessup, MD 
20794-2012, phone number (800) 480-2520; https://www.fema.gov/guidance-directives.
    (1) Federal Continuity Directive 1 (``FCD 1''): Federal Executive 
Branch National Continuity Program and Requirements, February 2008, IBR 
approved for Sec.  1223.14.
    (2) [Reserved]

PART 1225--SCHEDULING RECORDS

0
6. The authority citation for part 1225 continues to read as follows:

    Authority:  44 U.S.C. 2111, 2904, 2905, 3102, and Chapter 33.


Sec.  1225.24  [Amended]

0
7. Amend Sec.  1225.24(a)(1) introductory text by removing the words 
``the National Archives and Records Administration, Modern Records 
Programs (NWM), 8601 Adelphi Road, College Park, MD 20740-6001, phone 
number 301-837-1738'' and adding in their place the words ``NARA, by 
mail at National Archives and Records Administration; Office of the 
Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-
6001, or by email at [email protected].''


Sec.  1225.26  [Amended]

0
8. Amend Sec.  1225.26(d) by removing the words ``the National Archives 
and Records Administration, Modern Records Programs (NWM), 8601 Adelphi 
Road, College Park, MD 20740-6001, phone number (301) 837-1738'' and 
adding in their place the words ``NARA, by mail at National Archives 
and Records Administration; Office of the Chief Records Officer (AC); 
8601 Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected].''

PART 1226--IMPLEMENTING DISPOSITION

0
9. The authority citation for part 1226 continues to read as follows:

    Authority:  44 U.S.C. 2111, 2904, 3102, and 3301.


Sec.  1226.14  [Amended]

0
10. Amend Sec.  1226.14(e) by removing the words ``the National 
Archives and Records Administration, Modern Records Programs (NWM), 
8601 Adelphi Road, College Park, MD 20740-6001, phone number (301) 837-
1738'' and adding in their place the words ``NARA, by mail at National 
Archives and Records Administration; Office of the Chief Records 
Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by 
email at [email protected].''


Sec.  1226.20  [Amended]

0
11. Amend Sec.  1226.20(b) introductory text by removing the words 
``the National Archives and Records Administration, Modern Records 
Programs (NWM), 8601 Adelphi Road, College Park, MD 20740-6001, phone 
number (301) 837-1738'' and adding in their place the words ``NARA, by 
mail at National Archives and Records Administration; Office of the 
Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-
6001, or by email at [email protected].''


Sec.  1226.26  [Amended]

0
12. Amend Sec.  1226.26(b) introductory text by removing the words 
``the National Archives and Records Administration, Modern Records 
Programs (NWM), 8601 Adelphi Road, College Park, MD 20740-6001, phone 
number (301) 837-1738'' and adding in their place the words ``NARA, by 
mail

[[Page 13654]]

at National Archives and Records Administration; Office of the Chief 
Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, 
or by email at [email protected].''

PART 1227--GENERAL RECORDS SCHEDULES

0
13. The authority citation for part 1227 continues to read as follows:

    Authority:  44 U.S.C. 3303a(d).


0
14. Revise Sec.  1227.14(a) to read as follows:


Sec.  1227.14   How do I obtain copies of the GRS?

    (a) The GRS and instructions for their use are available online at 
https://www.archives.gov.records-mgmt/grs. They are also available upon 
request by email at [email protected] or by mail at National Archives 
and Records Administration; Office of the Chief Records Officer (AC); 
Attention: GRS Team, Room 2100; 8601 Adelphi Road, College Park, MD 
20740-6001.
* * * * *

PART 1228--LOAN OF PERMANENT AND UNSCHEDULED RECORDS

0
15. The authority citation for part 1228 continues to read as follows:

    Authority:  44 U.S.C. 2904.


Sec.  1228.12  [Amended]

0
16. Amend Sec.  1228.12(c) by removing the words ``the National 
Archives and Records Administration, Modern Records Programs (NWM), 
8601 Adelphi Road, College Park, MD 20740-6001, phone number (301) 837-
1738'' and adding in their place the words ``NARA, by mail at National 
Archives and Records Administration; Office of the Chief Records 
Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by 
email at [email protected].''

PART 1229--EMERGENCY AUTHORIZATION TO DESTROY RECORDS

0
17. The authority citation for part 1229 continues to read as follows:

    Authority:  44 U.S.C. 3310 and 3311.


0
18. Revise Sec.  1229.10(a) to read as follows:


Sec.  1229.10   What steps must be taken when records are a continuing 
menace to health or life, or to property?

* * * * *
    (a) When an agency identifies records that pose a continuing menace 
to human health or life, or to property, the records officer or other 
designee must immediately notify NARA, by mail at National Archives and 
Records Administration; Office of the Chief Records Officer (AC); 8601 
Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected]. The notice must describe the records, their 
location and quantity, and the nature of the menace.
* * * * *


Sec.  1229.12  [Amended]

0
19. Amend Sec.  1229.12(b) by removing the words ``the National 
Archives and Records Administration, Modern Records Programs (NWM), 
8601 Adelphi Road, College Park, MD 20740-6001, phone number (301) 837-
1738'' and adding in their place the words ``NARA, by mail at National 
Archives and Records Administration; Office of the Chief Records 
Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by 
email at [email protected].''

PART 1230--UNLAWFUL OR ACCIDENTAL REMOVAL, DEFACING, ALTERATION, OR 
DESTRUCTION OF RECORDS

0
20. The authority citation for part 1230 continues to read as follows:

    Authority:  44 U.S.C. 3105 and 3106.


Sec.  1230.14   [Amended]

0
21. Amend Sec.  1230.14 introductory text by removing the words ``the 
National Archives and Records Administration, Modern Records Programs 
(NWM), 8601 Adelphi Road, College Park, MD 20740-6001, phone number 
301-837-1738'' and adding in their place the words ``NARA, by mail at 
National Archives and Records Administration; Office of the Chief 
Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, 
or by email at [email protected].''

PART 1231--TRANSFER OF RECORDS FROM THE CUSTODY OF ONE EXECUTIVE 
AGENCY TO ANOTHER

0
22. The authority citation for part 1231 continues to read as follows:

    Authority:  44 U.S.C. 2908.


Sec.  1231.12  [Amended]

0
23. Amend Sec.  1231.12 introductory text by removing the words ``the 
National Archives and Records Administration, Modern Records Programs 
(NWM), 8601 Adelphi Road, College Park, MD 20740-6001, phone number 
(301) 837-1738'' and adding in their place the words ``NARA, by mail at 
National Archives and Records Administration; Office of the Chief 
Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, 
or by email at [email protected].''

PART 1232--TRANSFER OF RECORDS TO RECORDS STORAGE FACILITIES

0
24. The authority citation for part 1232 continues to read as follows:

    Authority:  44 U.S.C. 2907 and 3103.


Sec.  1232.10  [Amended]

0
25. Amend Sec.  1232.10(a) by removing the words ``and also in the U.S. 
Government Manual, which is for sale from the Superintendent of 
Documents, U.S. Government Printing Office, Mail Stop: SSOP, 
Washington, DC 20402-9328, and is available on the internet from http:/
/www.access.thefederalregister.org/nara/index.html'' from the end of the paragraph.

0
26. Revise Sec.  1232.14(b) to read as follows:


Sec.  1232.14   What requirements must an agency meet before it 
transfers records to a records storage facility?

* * * * *
    (b) To transfer unscheduled records, notify NARA in writing prior 
to the transfer, by mail at National Archives and Records 
Administration; Office of the Chief Records Officer (AC); 8601 Adelphi 
Road; College Park, MD 20740-6001, or by email at 
[email protected]. The notification must identify the records 
storage facility and include a copy of the information required by 
Sec.  1232.16(a).
* * * * *

0
27. Revise Sec.  1232.16(b) introductory text to read as follows:


Sec.  1232.16   What documentation must an agency create before it 
transfers records to a records storage facility?

* * * * *
    (b) In the case of permanent and unscheduled records, provide 
copies of such documentation to NARA and advise NARA in writing of the 
new location whenever the records are moved to a new storage facility. 
For permanent records, the agency must transmit this documentation to 
NARA no later than 30 days after transferring records to the agency 
records center or commercial records storage facility. Transmit 
documentation by mail at National Archives and Records Administration; 
Office of the Chief Records Officer (AC); 8601 Adelphi Road; College 
Park, MD 20740-6001, or by email at [email protected].
* * * * *

[[Page 13655]]

PART 1233--TRANSFER, USE, AND DISPOSITION OF RECORDS IN A NARA 
FEDERAL RECORDS CENTER

0
28. The authority citation for part 1233 continues to read as follows:

    Authority:  44 U.S.C. 2907 and 3103.


0
29. Revise Sec.  1233.10(e) to read as follows:


Sec.  1233.10   How does an agency transfer records to a NARA Federal 
Records Center?

* * * * *
    (e) For further guidance on transferring records to a NARA Federal 
Records Center, consult the NARA Federal Records Centers Program 
website (http://www.archives.gov/frc/toolkit.html#transfer). Request 
current NARA publications and bulletins by contacting an individual 
NARA Federal Records Center (contact information at http://www.archives.gov/frc/locations.html), or the FRCP by mail at National 
Archives and Records Administration; Federal Records Centers Program 
(AF); 8601 Adelphi Road; College Park, MD 20740-6001, or by phone at 
301.837.2950.


Sec.  1233.12  [Amended]

0
30. Amend Sec.  1233.12 by removing the words ``National Archives and 
Records Administration, Office of Regional Records Services, 8601 
Adelphi Road, College Park, MD or phone (301) 837-2950'' and adding in 
their place the words ``NARA, by mail at National Archives and Records 
Administration; Federal Records Centers Program (AF); 8601 Adelphi 
Road; College Park, MD 20740-6001, or by phone at 301.837.2950.''

0
31. Revise Sec.  1233.18(e) to read as follows:


Sec.  1233.18   What reference procedures are used in NARA Federal 
Records Centers?

* * * * *
    (e) For further guidance on requesting records from a NARA Federal 
Records Center, consult the NARA Federal Records Centers Program 
website (http://www.archives.gov/frc/toolkit.html#retrieval). Request 
current NARA publications and bulletins by contacting an individual 
NARA Federal Records Center (contact information at http://www.archives.gov/frc/locations.html), or the FRCP by mail at National 
Archives and Records Administration; Federal Records Centers Program 
(AF); 8601 Adelphi Road; College Park, MD 20740-6001, or by phone at 
301.837.2950.

0
32. Revise Sec.  1233.20(e) to read as follows:


Sec.  1233.20   How are disposal clearances managed for records in NARA 
Federal Records Centers?

* * * * *
    (e) For further guidance on records disposition, consult the NARA 
Federal Records Centers Program website (http://www.archives.gov/frc/toolkit.html#disposition). Request current NARA publications and 
bulletins by contacting an individual NARA Federal Records Center 
(contact information at http://www.archives.gov/frc/locations.html) or 
the FRCP, by mail at National Archives and Records Administration; 
Federal Records Centers Program (AF); 8601 Adelphi Road; College Park, 
MD 20740-6001, or by phone at 301.837.2950.

PART 1234--FACILITY STANDARDS FOR RECORDS STORAGE FACILITIES

0
33. The authority citation for part 1234 continues to read as follows:

    Authority:  44 U.S.C. 2104(a), 2904, 2907, 3102, and 3103.


0
34. Amend Sec.  1234.3 by revising paragraph (a), removing paragraph 
(b), redesignating paragraphs (c) through (h) as paragraphs (b) through 
(g), and revising the introductory text of newly redesignated paragraph 
(g) to read as follows:


Sec.  1234.3   What publications are incorporated by reference in this 
part?

    (a) NARA incorporates certain material by reference into this part 
with the approval of the Director of the Federal Register under 5 
U.S.C. 552(a) and 1 CFR part 51. To enforce any edition other than that 
specified in this section, NARA must publish a document in the Federal 
Register and the material must be available to the public. You may 
inspect all approved material incorporated by reference at NARA's 
textual research room, located at National Archives and Records 
Administration; 8601 Adelphi Road; Room 2000; College Park, MD 20740-
6001. To arrange to inspect this approved material at NARA, contact 
NARA's Regulation Comments Desk (Strategy and Performance Division 
(MP)) by email at [email protected] or by telephone at 
301.837.3151. All approved material is also available from the sources 
listed below. You may also inspect approved material at the Office of 
the Federal Register (OFR). For information on the availability of this 
material at the OFR, call 202.741.6000 or go to http://www.archives.gov/federal_register/cfr/ibr-locations.html.
* * * * *
    (g) The following standards are not available from the original 
publisher or a standards reseller. To inspect the standards at a NARA 
location other than the NARA facility in College Park, MD, or the 
Office of the Federal Register, contact NARA's Regulations Comment Desk 
as provided in paragraph (a) of this section.
* * * * *

0
35. Amend Sec.  1234.10 by revising the last sentence of paragraph 
(a)(2) and paragraph (i)(3) to read as follows:


Sec.  1234.10   What are the facility requirements for all records 
storage facilities?

    (a) * * *
    (2) * * * Submit waiver requests to NARA by mail at National 
Archives and Records Administration; Storage Coordination and Logistics 
(B-AD); 8601 Adelphi Road; College Park, MD 20740-6001.
* * * * *
    (i) * * *
    (3) Compact mobile shelving systems (if used) must be designed to 
permit proper air circulation and fire protection. Request detailed 
specifications that meet this requirement from NARA by mail at National 
Archives and Records Administration; Storage Coordination and Logistics 
(B-AD); 8601 Adelphi Road; College Park, MD 20740-6001.
* * * * *


Sec.  1234.22  [Amended]

0
36. Amend Sec.  1234.22(b) by removing the words ``the Director, Space 
and Security Management Division (NAS), National Archives and Records 
Administration, 8601 Adelphi Rd., College Park, MD 20740-6001, phone 
number (301) 837-1867'' and adding in their place the words ``NARA by 
mail at National Archives and Records Administration; Storage 
Coordination and Logistics (B-AD); 8601 Adelphi Road; College Park, MD 
20740-6001.''

0
37. Amend Sec.  1234.30 by revising the first sentence of paragraph (c) 
and the fourth sentence of paragraph (e) to read as follows:


Sec.  1234.30   How does an agency request authority to establish or 
relocate records storage facilities?

* * * * *
    (c) * * * Submit requests for authority to establish or relocate an 
agency records center, or to use an agency records center operated by 
another agency, to NARA by mail at National Archives and Records 
Administration; Storage Coordination and Logistics (B-AD); 8601 Adelphi

[[Page 13656]]

Road; College Park, MD 20740-6001. * * *
* * * * *
    (e) * * * Send documentation to NARA by mail at National Archives 
and Records Administration; Storage Coordination and Logistics (B-AD); 
8601 Adelphi Road; College Park, MD 20740-6001. * * *


Sec.  1234.32  [Amended]

0
38. Amend Sec.  1234.32(a) introductory text by removing the words 
``the Director, Space and Security Management Division (NAS), National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001, phone number (301) 837-1867'' and adding in their place 
the words ``NARA, by mail at National Archives and Records 
Administration; Storage Coordination and Logistics (B-AD); 8601 Adelphi 
Road; College Park, MD 20740-6001.''

PART 1235--TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES OF THE 
UNITED STATES

0
39. The authority citation for part 1235 continues to read as follows:

    Authority:  44 U.S.C. 2107 and 2108.

0
40. Amend Sec.  1235.4 by revising paragraph (a), removing paragraph 
(b), redesignating paragraphs (c) through (e) as paragraphs (b) through 
(d), and revising the introductory text of newly redesignated paragraph 
(d) to read as follows:


Sec.  1235.4   What publications are incorporated by reference in this 
part?

    (a) NARA incorporates certain material by reference into this part 
with the approval of the Director of the Federal Register under 5 
U.S.C. 552(a) and 1 CFR part 51. To enforce any edition other than that 
specified in this section, NARA must publish a document in the Federal 
Register and the material must be available to the public. You may 
inspect all approved material incorporated by reference at NARA's 
textual research room, located at National Archives and Records 
Administration; 8601 Adelphi Road; Room 2000; College Park, MD 20740-
6001. To arrange to inspect this approved material at NARA, contact 
NARA's Regulation Comments Desk (Strategy and Performance Division 
(MP)) by email at [email protected] or by telephone at 
301.837.3151. All approved material is also available from the sources 
listed below. You may also inspect approved material at the Office of 
the Federal Register (OFR). For information on the availability of this 
material at the OFR, call 202.741.6000 or go to http://www.archives.gov/federal_register/cfr/ibr-locations.html.
* * * * *
    (d) The following standards are not available from the original 
publisher or a standards reseller. To inspect the standards at a NARA 
location other than the NARA facility in College Park, MD, or the 
Office of the Federal Register, contact NARA's Regulations Comment Desk 
as provided in paragraph (a) of this section.
* * * * *

0
41. Amend Sec.  1235.14(b) introductory text by removing the words 
``submit to the National Archives and Records Administration, Modern 
Records Programs (NWM), 8601 Adelphi Road, College Park, MD 20740-6001, 
phone number (301) 837-1738, a written request certifying continuing 
need'' and adding in their place the words ``submit a request 
certifying continuing need to NARA, by mail at National Archives and 
Records Administration; Office of the Chief Records Officer (AC); 8601 
Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected].''

0
42. Amend Sec.  1235.42 as follows:
0
a. In paragraph (b)(2), removing the words ``the National Archives and 
Records Administration, Special Media Archives Services Division, 
(NWCS), 8601 Adelphi Road, College Park, MD 20740, phone number (301) 
837-2903'' and adding in their place the words ``NARA, by mail at 
National Archives and Records Administration; Special Media Records 
Division (RDS); 8601 Adelphi Road; College Park, MD 20740-6001, or by 
email at [email protected].''
0
b. In paragraph (f)(1), removing the words ``the National Archives and 
Records Administration, Special Media Archives Services Division 
(NWCS), 8601 Adelphi Road, College Park, MD 20740, phone number (301) 
837-2903, concerning transfer of'' and adding in their place the words 
``NARA, by mail at National Archives and Records Administration; 
Special Media Records Division (RDS); 8601 Adelphi Road; College Park, 
MD 20740-6001, or by email at [email protected] (for 
audiovisual records) and [email protected] (for photographic 
records), about transferring.''

0
43. Revise Sec.  1235.44(b) and (c) to read as follows:


Sec.  1235.44   What general transfer requirements apply to electronic 
records?

* * * * *
    (b) For guidance on transferring electronic records other than 
those covered in this subpart, consult NARA, by mail at National 
Archives and Records Administration; Electronic Records Division (RDE); 
8601 Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected].
    (c) When transferring digital photographs and their accompanying 
metadata, consult NARA, by mail at National Archives and Records 
Administration; Special Media Records Division (RDS); 8601 Adelphi 
Road; College Park, MD 20740-6001, or by email at 
[email protected].

0
44. Revise Sec.  1235.46(d) introductory text to read as follows:


Sec.  1235.46   What electronic media may be used for transferring 
records to the National Archives of the United States?

* * * * *
    (d) File Transfer Protocol. Agencies may use File Transfer Protocol 
(FTP) to transfer permanent electronic records to the National Archives 
of the United States only with NARA's approval. Several important 
factors may limit the use of FTP as a transfer method, including the 
number of records, record file size, and available bandwidth. Agencies 
must contact NARA, by mail at National Archives and Records 
Administration; Special Media Records Division (RDS); 8601 Adelphi 
Road; College Park, MD 20740-6001, or by email at 
[email protected] (for digital photographs) or 
[email protected] (for electronic audiovisual records). For all 
other electronic records formats, contact NARA to initiate the transfer 
discussions, by mail at National Archives and Records Administration; 
Electronic Records Division (RDE); 8601 Adelphi Road; College Park, MD 
20740-6001, or by email at [email protected]. Each transfer of 
electronic records via FTP must be preceded with a signed SF 258 sent 
to RDE.
* * * * *

0
45. Revise Sec.  1235.48(e)(2) to read as follows:


Sec.  1235.48   What documentation must agencies transfer with 
electronic records?

* * * * *
    (e) * * *
    (2) Guidance on the documentation for electronic records in these 
formats is available online at http://www.archives.gov/records-mgmt/policy/transfer-guidance.html or by contacting NARA, by mail at 
National Archives and Records Administration; Electronic Records 
Division (RDE); 8601 Adelphi Road; College Park, MD 20740-6001, or by 
email at [email protected].

[[Page 13657]]


0
46. Revise Sec.  1235.50(a)(1) and (3) and (e) to read as follows:


Sec.  1235.50   What specifications and standards for transfer apply to 
electronic records?

    (a) General. (1) Agencies must transfer electronic records in a 
format that is independent of specific hardware or software. Except as 
specified in paragraphs (c) through (e) of this section, the records 
must be written in American Standard Code for Information Interchange 
(ASCII) or Extended Binary Coded Decimal Interchange Code (EBCDIC) with 
all control characters and other non-data characters removed. Consult 
NARA about electronic records in other formats, by mail at National 
Archives and Records Administration; Electronic Records Division (RDE); 
8601 Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected].
* * * * *
    (3) Agencies interested in transferring scheduled electronic 
records using a Tape Archive (TAR) utility must contact NARA to 
initiate transfer discussions, by mail at National Archives and Records 
Administration; Electronic Records Division (RDE); 8601 Adelphi Road; 
College Park, MD 20740-6001, or by email at [email protected].
* * * * *
    (e) Electronic mail, scanned images of textual records, portable 
document format records, digital photographic records, and web content 
records. For guidance on transferring these records to NARA, agencies 
should consult the transfer requirements available online at https://www.archives.gov/records-mgmt/policy/transfer-guidance.html or upon 
request from NARA, by mail at National Archives and Records 
Administration; Electronic Records Division (RDE); 8601 Adelphi Road; 
College Park, MD 20740-6001, or by email at [email protected].

PART 1237--AUDIOVISUAL, CARTOGRAPHIC, AND RELATED RECORDS 
MANAGEMENT

0
47. The authority citation for part 1237 continues to read as follows:

    Authority:  44 U.S.C. 2904 and 3101.


0
48. Amend Sec.  1237.3 by revising paragraph (a), removing paragraph 
(b), redesignating paragraphs (c) through (f) as paragraphs (b) through 
(e), and revising the introductory text of newly redesignated paragraph 
(e) to read as follows:


Sec.  1237.3   What standards are incorporated by reference in this 
part?

    (a) NARA incorporates certain material by reference into this part 
with the approval of the Director of the Federal Register under 5 
U.S.C. 552(a) and 1 CFR part 51. To enforce any edition other than that 
specified in this section, NARA must publish a document in the Federal 
Register and the material must be available to the public. You may 
inspect all approved material incorporated by reference at NARA's 
textual research room, located at National Archives and Records 
Administration; 8601 Adelphi Road; Room 2000; College Park, MD 20740-
6001. To arrange to inspect this approved material at NARA, contact 
NARA's Regulation Comments Desk (Strategy and Performance Division 
(MP)) by email at [email protected] or by telephone at 
301.837.3151. All approved material is also available from the sources 
listed below. You may also inspect approved material at the Office of 
the Federal Register (OFR). For information on the availability of this 
material at the OFR, call 202.741.6000 or go to http://www.archives.gov/federal_register/cfr/ibr-locations.html.
* * * * *
    (e) The following standards are not available from the original 
publisher or a standards reseller. To inspect the standards at a NARA 
location other than the NARA facility in College Park, MD, or the 
Office of the Federal Register, contact NARA's Regulations Comment Desk 
as provided in paragraph (a) of this section.
* * * * *


Sec.  1237.22  [Amended]

0
49. Amend Sec.  1237.22(f) by removing the words ``the National 
Archives and Records Administration, Preservation Programs, (NWT), 8601 
Adelphi Road, College Park, MD 20740, phone number (301) 837-1785 for 
preservation, storage, and treatment options'' and adding in their 
place the words ``NARA for preservation, storage, and treatment 
options, by mail at National Archives and Records Administration; 
Preservation Programs (RX); 8601 Adelphi Road; College Park, MD 20740-
6001.''

0
50. Amend Sec.  1237.28 by revising the second sentence of paragraph 
(b) to read as follows:


Sec.  1237.28   What special concerns apply to digital photographs?

* * * * *
    (b) * * * Request additional information and assistance from NARA, 
by mail at National Archives and Records Administration; Special Media 
Records Division (RDS); 8601 Adelphi Road; College Park, MD 20740-6001, 
or by email at [email protected].
* * * * *


Sec.  1237.30  [Amended]

0
51. Amend Sec.  1237.30 as follows:
0
a. In paragraphs (a)(2), removing the words ``the National Archives and 
Records Administration, Modern Records Program (NWM), 8601 Adelphi 
Road, College Park, MD 20740, phone number (301) 837-1738'' and adding 
in their place the words ``NARA, by mail at National Archives and 
Records Administration; Special Media Records Division (RDS); 8601 
Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected] (for photographs) or 
[email protected] (for motion picture film).''
0
b. In paragraph (b), removing the words ``Agencies must notify the 
National Archives and Records Administration, Modern Records Program 
(NWM), 8601 Adelphi Road, College Park, MD 20740, phone number (301) 
837-1738'' and adding in their place the words ``Notify NARA, by mail 
at National Archives and Records Administration; Special Media Records 
Division (RDS); 8601 Adelphi Road; College Park, MD 20740-6001, or by 
email at [email protected] (for photographs) or 
[email protected] (for motion picture film).''

PART 1238--MICROFORMS RECORDS MANAGEMENT

0
52. The authority citation for part 1238 continues to read as follows:

    Authority:  44 U.S.C. chapters 29 and 33.


0
53. Amend Sec.  1238.5 by revising paragraph (a), removing paragraph 
(b), and redesignating paragraphs (c) through (e) as paragraph (b) 
through (d) to read as follows:


Sec.  1238.5   What publications are incorporated by reference in this 
part?

    (a) NARA incorporates certain material by reference into this part 
with the approval of the Director of the Federal Register under 5 
U.S.C. 552(a) and 1 CFR part 51. To enforce any edition other than that 
specified in this section, NARA must publish a document in the Federal 
Register and the material must be available to the public. You may 
inspect all approved material incorporated by reference at NARA's 
textual research room, located at National Archives and Records 
Administration; 8601 Adelphi Road; Room 2000; College Park, MD 20740-

[[Page 13658]]

6001. To arrange to inspect this approved material at NARA, contact 
NARA's Regulation Comments Desk (Strategy and Performance Division 
(MP)) by email at [email protected] or by telephone at 
301.837.3151. All approved material is also available from the sources 
listed below. You may also inspect approved material at the Office of 
the Federal Register (OFR). For information on the availability of this 
material at the OFR, call 202.741.6000 or go to http://www.archives.gov/federal_register/cfr/ibr-locations.html.
* * * * *

PART 1239--PROGRAM ASSISTANCE AND INSPECTIONS

0
54. The authority citation for part 1239 continues to read as follows:

    Authority:  44 U.S.C. 2904 and 2906.


0
55. Revise Sec.  1239.12 to read as follows:


Sec.  1239.12   Whom may agencies contact to request program 
assistance?

    For information or assistance in any of the areas covered by this 
subchapter, agencies may contact NARA by mail at National Archives and 
Records Administration; Office of the Chief Records Officer (AC); 8601 
Adelphi Road; College Park, MD 20740-6001, or by email at 
[email protected].

David S. Ferriero,
Archivist of the United States.
[FR Doc. 2018-06174 Filed 3-29-18; 8:45 am]
BILLING CODE 7515-01-P