83 FR 15569 - Privacy Act of 1974; System of Records

FEDERAL RESERVE SYSTEM

Federal Register Volume 83, Issue 70 (April 11, 2018)

Pursuant to the provisions of the Privacy Act of 1974, notice is given that the Board of Governors of the Federal Reserve System (Board) proposes the establishment of a new system of records, BGFRS- 40, entitled ``FRB--Board Subscription Services.'' The new system of records, BGFRS-40, will maintain subscription-related information regarding individuals who subscribe to Board publications. The main publication that the Board provides is the Federal Reserve Regulatory Service (FRRS), which is a compilation of the statutes administered by the Board along with regulations, interpretations, policy statements, rulings, and opinions issued by the Board and its staff. The FRRS also includes select regulations issued by other agencies that are relevant to the Board's responsibilities. The Board also provides subscriptions to other publications such as general publications, reports to Congress, and economic research and data. To date, the Board has operated the subscription services itself and stored the data by year rather than by name or personal identifier. Going forward, the Board will contract the subscription services for the FRRS to a vendor, who will maintain the files (both electronic and in paper) in a manner that customarily allows the files to be accessed by name or personal identifier, thus necessitating this new system of records. After the transition of the FRRS subscription services to the vendor, the Board will continue to maintain its old historical FRRS subscription materials for the appropriate record retention period. In addition, the Board will continue to operate the subscription services for the other publications (e.g., the general publications). The Board, however, is changing how it maintains its Board-operated subscription services as, going forward, the Board will be using an electronic system that will allow retrieval of the subscription materials by subscriber name or other personal identifier.

[Federal Register Volume 83, Number 70 (Wednesday, April 11, 2018)]
[Notices]
[Pages 15569-15571]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-07417]



[[Page 15569]]

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FEDERAL RESERVE SYSTEM


Privacy Act of 1974; System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of a new system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes the establishment of a new system of records, BGFRS-
40, entitled ``FRB--Board Subscription Services.'' The new system of 
records, BGFRS-40, will maintain subscription-related information 
regarding individuals who subscribe to Board publications. The main 
publication that the Board provides is the Federal Reserve Regulatory 
Service (FRRS), which is a compilation of the statutes administered by 
the Board along with regulations, interpretations, policy statements, 
rulings, and opinions issued by the Board and its staff. The FRRS also 
includes select regulations issued by other agencies that are relevant 
to the Board's responsibilities. The Board also provides subscriptions 
to other publications such as general publications, reports to 
Congress, and economic research and data.
    To date, the Board has operated the subscription services itself 
and stored the data by year rather than by name or personal identifier. 
Going forward, the Board will contract the subscription services for 
the FRRS to a vendor, who will maintain the files (both electronic and 
in paper) in a manner that customarily allows the files to be accessed 
by name or personal identifier, thus necessitating this new system of 
records. After the transition of the FRRS subscription services to the 
vendor, the Board will continue to maintain its old historical FRRS 
subscription materials for the appropriate record retention period. In 
addition, the Board will continue to operate the subscription services 
for the other publications (e.g., the general publications). The Board, 
however, is changing how it maintains its Board-operated subscription 
services as, going forward, the Board will be using an electronic 
system that will allow retrieval of the subscription materials by 
subscriber name or other personal identifier.

DATES: Comments must be received on or before May 11, 2018.
    This new system of records will become applicable May 11, 2018, 
without further notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS-40; FRB-Board 
Subscription Services, by any of the following methods:
     Agency website: http://www.federalreserve.gov. Follow the 
instructions for submitting comments at http://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm.
     Email: [email protected]. Include SORN name 
and number in the subject line of the message.
     Fax: (202) 452-3819 or (202) 452-3102.
     Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.
    All public comments will be made available on the Board's website 
at www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as 
submitted, unless modified for technical reasons, or to remove 
sensitive PII at the commenter's request. Public comments may also be 
viewed electronically or in paper form in Room 3515, 1801 K Street 
(between 18th and 19th Streets NW) Washington, DC 20006 between 9:00 
a.m. and 5:00 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACTS: David B. Husband, Senior Attorney, 
Legal Division, (202) 530-6270, or [email protected]; Alye S. 
Foster, Assistant General Counsel, Legal Division, or (202) 452-5289, 
or [email protected]. Board of Governors of the Federal Reserve 
System, 20th Street and Constitution Avenue NW, Washington, DC 20551, 
Telecommunications Device for the Deaf (TDD) users may contact (202) 
263-4869.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a(r), a report of this system of records is being filed 
with the Chair of the House Committee on Oversight and Government 
Reform, the Chair of the Senate Committee on Homeland Security and 
Governmental Affairs, and the Administrator of the Office of 
Information and Regulatory Affairs of the Office of Management and 
Budget.
System Name and Number:
    BGFRS-40, ``FRB--Board Subscription Services''

Security Classification:
    Unclassified.

System Location:
    The vendor will maintain FRRS subscription materials in paper and 
electronic form. The vendor is located at 101 Fry Drive, Mechanicsburg, 
PA 17055. The Board will maintain historical FRRS subscription records 
and any new FRRS records created and transmitted by the vendor to the 
Board (such as the monthly call reports).
    The Board will also maintain the subscription information for other 
Board publications. Paper records will be stored in file folders and 
electronic records will be stored on the Board's network. Records will 
be maintained at the Board's central offices located at: Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue NW, Washington, DC 20551.

System Manager(s):
    Both managers are located at the Board's central offices in 
Washington, DC. The manager for the FRRS is Mike Budzinski, Manager, 
Editing, Office of Board Members, (202) 452-3262, 
[email protected]. For all other Board publications and for 
historical records stored at the Board, the manager is Gladys Parran, 
Manager, Printing & Fulfillment, Office of Board Members, (202) 736-
5520, [email protected].

Authority for Maintenance of the System:
    12 U.S.C. 244.

Purpose(s) of the System:
    The Board is maintaining these records to allow individuals to 
subscribe to Board publications. The main publication the Board 
provides is the Federal Reserve Regulatory Service (FRRS), a 
publication that compiles the statutes administered by the Board along 
with regulations, interpretations, policy statements, rulings, and 
opinions issued by the Board and its staff as well as select 
regulations issued by other agencies that are relevant to the Board's 
responsibilities. The Board also makes available other publications 
such as general publications, reports to Congress, and economic 
research and data.

Categories of Individuals Covered by the System:
    Persons who subscribe to the FRRS or create an account for the 
purpose of subscribing to the FRRS and persons

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who request to subscribe other available Board publications.

Categories of Records in the System:
    The Board Subscription Services system covers records related to 
the ordering and fulfillment of orders for the FRRS and other Board 
publications, such as economic research and data, general publications, 
and reports to Congress. The information collected for all publications 
(including the FRRS) includes the subscriber's name, company name or 
affiliation (if applicable), shipping address, order type, email 
address, and phone number. For Board publications other than the FRRS, 
the Board also collects (in paper form) the payment type (check, money 
order, credit card) and, if the order is by credit card, the relevant 
credit card information.
    In addition, subscriptions for the FRRS also include the FRRS 
account information (log-in and password information), the billing 
address, order history, and fulfillment information (shipping and 
delivery instructions). The Board's vendor will also provide the Board 
with a monthly report on FRRS subscriptions. The monthly report will 
record FRRS subscription revenue and selected subscriber and 
fulfillment information of current FRRS subscribers, including the 
individual subscriber's name, company name (if applicable), email 
address, and order type. The Board will also retain historical FRRS 
subscription and payment information from when the Board operated the 
FRRS subscription for the appropriate six-year record retention period.

Record Source Categories:
    The subscriber to the publication or the FRRS account holder 
provides the relevant information.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and Purposes of Such Uses:
    General routine uses, A, C, D, and G, apply to this system. These 
general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf 
and are published in the Federal Register at 73 FR 24984 (May 6, 2008) 
at 24985-86. In addition, consistent with OMB M-17-12, records may able 
be disclosed in order:
    1. To facilitate a response to a breach of the Board. Information 
may be disclosed to appropriate agencies, entities, and persons when: 
(1) The Board suspects or has confirmed that there has been a breach of 
the system of records; (2) the Board has determined that as a result of 
the suspected or confirmed breach there is a risk of harm to 
individuals or the Board (including its information systems, programs, 
and operations), the federal government, or national security; and (3) 
the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Board's efforts 
to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    2. To assist another federal agency or federal entity in responding 
to a breach. Information may be disclosed to another federal agency or 
federal entity, when the Board determines that the information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the federal government, or national 
security, resulting from a suspected or confirmed breach.

Policies and Practices for Storage of Records:
    Paper records in this system are stored in file folders with access 
limited to staff with a need to know. Electronic records are stored on 
a secure server.

Policies and Practices for Retrieval of Records:
    Paper and electronic records can be retrieved by name or other 
identifying aspects.

Policies and Practices for Retention and Disposal of Records:
    The retention period for the records in this system is six years. 
Records will be disposed of at the end of their retention periods, 
subject to an annual close-out.

Administrative, Technical, and Physical Safeguards:
    Board staff are restricted to the data that is required in the 
performances of their duties. This is accomplished through user roles, 
which provide differential access levels to users based on their 
official duties and need-to-know. Only Board staff whose official 
duties require such access may view the subscription and fulfillment 
records. Electronic records are password protected and paper records 
are stored in locked file cabinets.
    Only select Board and vendor staff will have access to the FRRS 
subscriber and fulfillment information provided in the monthly FRRS 
vendor-provided report. Authorized Board staff will access the monthly 
FRRS report through an encrypted connection.

Record Access Procedures:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) Contain a statement that it is made pursuant to the 
Privacy Act of 1974; (2) provide either the name of the Board system of 
records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
for which you are requesting access.
    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records. You 
may submit your Privacy Act request to the Secretary of the Board, 
Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW, Washington, DC 20551.
    If your request is for records maintained by the Board's Office of 
Inspector General, submit your request to the Inspector General, Board 
of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW, Washington, DC 20551. You may also submit your 
Privacy Act request electronically through the Board's FOIA 
``Electronic Request Form'' located at https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Contesting Record Procedures:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records about you. To request an amendment to 
your record, you should clearly mark the request as a ``Privacy Act 
Amendment Request.'' You have the burden of proof for demonstrating the 
appropriateness of the requested amendment and you must provide 
relevant and convincing evidence in support of your request.
    Your request for amendment must: (1) Provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment;

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(4) explain why you believe the record is not accurate, relevant, 
timely, or complete; and (5) unless you have already done so in a 
Privacy Act request for access, provide the necessary information to 
verify your identity.

Notification Procedures:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

Exemptions Promulgated for the System:
    No exemptions are claimed for this system.

History:
    None.

    Board of Governors of the Federal Reserve System, April 5, 2018.
Ann Misback,
Secretary of the Board.
[FR Doc. 2018-07417 Filed 4-10-18; 8:45 am]
 BILLING CODE 6210-01-P