83_FR_18626 83 FR 18544 - Privacy Act of 1974; System of Records

83 FR 18544 - Privacy Act of 1974; System of Records

DEPARTMENT OF EDUCATION

Federal Register Volume 83, Issue 82 (April 27, 2018)

Page Range18544-18547
FR Document2018-08962

In accordance with the Privacy Act of 1974, as amended (Privacy Act), the Department of Education (the Department) publishes this notice of a modified system of records entitled ``Secretary's Communications Control System'' (18-01-01), last published in full in the Federal Register on June 4, 1999 (64 FR 30106, 30108-30109) and subsequently amended on December 27, 1999 (64 FR 72405). This system of records is maintained to account for the correspondence received by the Secretary, Deputy Secretary, Senior Officers, or other officials of the Department for whom the Department controls responses.

Federal Register, Volume 83 Issue 82 (Friday, April 27, 2018)
[Federal Register Volume 83, Number 82 (Friday, April 27, 2018)]
[Notices]
[Pages 18544-18547]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-08962]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF EDUCATION

[Docket ID ED-2016-OS-0134]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, Department of Education.

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended 
(Privacy Act), the Department of Education (the Department) publishes 
this notice of a modified system of records entitled ``Secretary's 
Communications Control System'' (18-01-01), last published in full in 
the Federal Register on June 4, 1999 (64 FR 30106, 30108-30109) and 
subsequently amended on December 27, 1999 (64 FR 72405). This system of 
records is maintained to account for the correspondence received by the 
Secretary, Deputy Secretary, Senior Officers, or other officials of the 
Department for whom the Department controls responses.

DATES: Submit your comments on this notice of a modified system of 
records on or before May 29, 2018.
    This modified system of records notice will become applicable upon 
publication in the Federal Register on April 27, 2018, unless the 
modified system of records notice needs to be changed as a result of 
public comment. Newly proposed routine uses (4), (5), and (6) in the 
paragraph entitled ``ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, 
INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES'' will become 
applicable on May 29, 2018, unless the modified system of records 
notice needs to be changed as a result of public comment. The 
Department will publish any significant changes resulting from public 
comment.

ADDRESSES: Submit your comments through the Federal eRulemaking Portal 
or via postal mail, commercial delivery, or hand delivery. We will not 
accept comments submitted by fax or by email or those submitted after 
the comment period. To ensure that we do not receive duplicate copies, 
please submit your comments only once. In addition, please include the 
Docket ID and the term ``Secretary's Communications Control System'' at 
the top of your comments.
     Federal eRulemaking Portal: Go to www.regulations.gov to 
submit your comments electronically. Information on using 
Regulations.gov, including instructions for accessing agency documents, 
submitting comments, and viewing the docket, is available on the site 
under the ``Help'' tab.
     Postal Mail, Commercial Delivery, or Hand Delivery: If you 
mail or deliver your comments about this system of records, address 
them to: Ms. Deborah Winters, Deputy Director, Office of the Executive 
Secretariat, Office of the Secretary, U.S. Department of Education, 400 
Maryland Avenue SW, Washington, DC 20202-0124.
    Privacy Note: The Department's policy is to make all comments 
received from members of the public available for public viewing in 
their entirety on the Federal eRulemaking Portal at 
www.regulations.gov. Therefore, commenters should be careful to include 
in their comments only information that they wish to make publicly 
available.
    Assistance to Individuals With Disabilities in Reviewing the 
Rulemaking Record: On request, we will provide an appropriate 
accommodation or auxiliary aid to an individual with a disability who 
needs assistance to review the comments or other documents in the 
public rulemaking record for this notice. If you want to schedule an 
appointment for this type of accommodation or auxiliary aid, please 
contact the person listed under FOR FURTHER INFORMATION CONTACT.

FOR FURTHER INFORMATION CONTACT: Ms. Deborah Winters, Deputy Director, 
Office of the Executive Secretariat, Office of the Secretary, U.S. 
Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-
0124. Telephone: (202) 401-3067.
    If you use a telecommunications device for the deaf (TDD) or a text 
telephone (TTY), you may call the Federal Relay Service, toll free, at 
1-800-877-8339.

SUPPLEMENTARY INFORMATION: 

Introduction

    The system of records notice, entitled ``Secretary's Communications 
Control System'' (18-01-01), was last published in full in the Federal 
Register on June 4, 1999 (64 FR 30106, 30108-30109), and subsequently 
amended on December 27, 1999 (64 FR 72405).
    There are various changes in the system of records notice for the 
Secretary's Communications Control System.
    First, we are updating the routine uses of records maintained in 
the system to include a standard routine use that is included in most 
of the Department's system of records notices and two routine uses that 
the Office of Management and Budget (OMB) has required in M-17-12 in 
order to permit the Department to respond appropriately to a breach of 
personally identifiable information in this system of records or, as 
appropriate, to assist another Federal agency or entity in its response 
to a breach. These additions will permit the disclosure of records to:
     The Department of Justice or the OMB if the Department 
concludes that disclosure would help in determining whether particular 
records are required to be disclosed under the Freedom of Information 
Act or the Privacy Act.
     Appropriate agencies, entities, and persons when: (a) The 
Department suspects or has confirmed that there has been a breach of 
the system of records; (b) the Department has determined that as a 
result of the suspected or confirmed breach, there is a risk of harm to 
individuals, the Department (including

[[Page 18545]]

its information systems, programs, and operations), the Federal 
Government, or national security; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
     Another Federal agency or Federal entity when the 
Department determines that information from this system of records is 
reasonably necessary to assist the recipient agency or entity in: (a) 
Responding to a suspected or confirmed breach, or (b) preventing, 
minimizing, or remedying the risk of harm to individuals, the recipient 
agency or entity (including its information systems, programs, and 
operations), the Federal Government, or national security, resulting 
from a suspected or confirmed breach.
    Second, we are updating the policies and practices for storage of 
records to eliminate the reference to the use of ``computer disks'' as 
a storage device and to indicate instead that electronic records are 
stored on servers and on backup media. We are updating the policies and 
practices for retrieval of records to clarify that, in addition to 
retrieving records by subject matter, name of the individual, or the 
document's control number, records also may be retrieved by any other 
data element included on the data input screen. We are updating the 
policies and practices for retention and disposal of records to 
eliminate language stating that ``control records on computers'' are 
stored indefinitely. In addition, we are modifying the description of 
records retention and disposition to reflect the current Department 
records schedules covering records in this system. Further, we are 
updating the section of the notice entitled ``ADMINISTRATIVE, 
TECHNICAL, AND PHYSICAL SAFEGUARDS'' to indicate that electronic 
documents can only be accessed by authorized individuals using a key 
card and a secure password.
    Third, we are updating the record access procedures and the 
notification procedures by adding that the Department may, in order to 
process these requests, ask for any other identifying information 
needed to distinguish between individuals with the same name.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the person listed under FOR 
FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. You may 
access the official edition of the Federal Register and the Code of 
Federal Regulations via the Federal Digital System at: www.thefederalregister.org/fdsys. At this site you can view this document, as well as all other 
documents of this Department published in the Federal Register, in text 
or Portable Document Format (PDF). To use PDF you must have Adobe 
Acrobat Reader, which is available free at the site. You may also 
access documents of the Department published in the Federal Register by 
using the article search feature at: www.federalregister.gov. 
Specifically, through the advanced search feature at this site, you can 
limit your search to documents published by the Department.

    Dated: April 23, 2018.
Betsy DeVos,
Secretary of Education.

    For the reasons discussed in the preamble, the Deputy Director, 
Executive Secretariat, Office of the Secretary, U.S. Department of 
Education (Department or ED), publishes a notice of a modified system 
of records notice to read as follows:
SYSTEM NAME AND NUMBER

Secretary's Communications Control System (18-01-01)

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Secretary, 400 Maryland Avenue SW, Washington, DC 
20202-0124.

SYSTEM MANAGER(S):
    Executive Secretariat, Office of the Secretary, 400 Maryland Avenue 
SW, Washington, DC 20202-0124.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S) OF THE SYSTEM:
    This system of records is maintained to account for the 
correspondence received by the Department, including correspondence 
regarding individual concerns and complaints regarding programs 
administered by the Secretary.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records about individuals who correspond with 
the Secretary, Deputy Secretary, Senior Officers, or other officials of 
the Department for whom the Department controls responses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes the following types of records: (1) The 
official correspondence files of each principal office within the 
Department and, where applicable, a principal office's component 
office, specifically the hard copies of official documents and 
electronic images of certain incoming and outgoing documents; (2) 
control information from the Secretary's, Deputy Secretary's, Senior 
Officers', and other officials' correspondence that includes a subject 
narrative, contact information for the sender, the name of the 
organization drafting the response, and the type of action required 
from the Department; and (3) records of responses to some telephone 
inquiries where officials determine that a written response should be 
controlled.

RECORD SOURCE CATEGORIES:
    Records are derived from documents addressed to or issued by the 
Secretary, the Deputy Secretary, Senior Officials, or other officials 
of the Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The Department may disclose information contained in a record in 
this system of records under the routine uses listed in this system of 
records without the consent of the individual if the disclosure is 
compatible with the purpose for which the record was collected. These 
disclosures may be made on a case-by-case basis or, if the Department 
has complied with the computer matching requirements of the Privacy Act 
of 1974, as amended (Privacy Act), under a computer matching agreement.
    (1) Government and Private Organization Disclosure. The Department 
may disclose records to governmental entities and private organizations 
as necessary to resolve complaints, provide guidance, respond to 
requests for documents and information, or address concerns regarding 
those entities and organizations.
    (2) Congressional Disclosure. The Department may disclose records 
to a member of Congress from the record of an individual in response to 
an inquiry from the member made at the written request of that 
individual. The member's right to the information is no greater than 
the right of the individual who requested it.
    (3) Litigation and Alternative Dispute Resolution (ADR) 
Disclosures.
    (a) Introduction. In the event that one of the parties listed in 
subparagraphs (i) through (v) is involved in judicial or

[[Page 18546]]

administrative litigation or ADR, or has an interest in judicial or 
administrative litigation or ADR, the Department may disclose certain 
records to the parties described in paragraphs (b), (c), or (d) of this 
routine use under the conditions specified in those paragraphs:
    (i) The Department or any component of the Department;
    (ii) Any Department employee in his or her official capacity;
    (iii) Any Department employee in his or her individual capacity if 
the Department of Justice (DOJ) has agreed to or has been requested to 
provide or arrange for representation for the employee;
    (iv) Any Department employee in his or her official capacity if the 
Department has agreed to represent the employee; or
    (v) The United States if the Department determines that the 
judicial or administrative litigation is likely to affect the 
Department or any of its components.
    (b) Disclosure to the DOJ. If the Department determines that 
disclosure of certain records to the Department of Justice (DOJ) is 
relevant and necessary to the judicial or administrative litigation or 
ADR, the Department may disclose those records as a routine use to the 
DOJ.
    (c) Adjudicative Disclosure. If the Department determines that 
disclosure of certain records to an adjudicative body before which the 
Department is authorized to appear, or to a person or entity designated 
by the Department or otherwise empowered to resolve or mediate 
disputes, is relevant and necessary to the judicial or administrative 
litigation or ADR, the Department may disclose those records as a 
routine use to that adjudicative body, person, or entity.
    (d) Disclosure to Parties, Counsels, Representatives, or Witnesses. 
If the Department determines that disclosure of certain records to a 
party, counsel, representative, or witness is relevant and necessary to 
the judicial or administrative litigation or ADR, the Department may 
disclose those records as a routine use to the party, counsel, 
representative, or witness.
    (4) Freedom of Information Act (FOIA) and Privacy Act Advice 
Disclosure. The Department may disclose records to DOJ or the Office of 
Management and Budget if the Department concludes that disclosure would 
help in determining whether particular records are required to be 
disclosed under the FOIA or the Privacy Act.
    (5) Disclosure in the Course of Responding to a Breach of Data. The 
Department may disclose records from this system to appropriate 
agencies, entities, and persons when: (a) The Department suspects or 
has confirmed that there has been a breach of the system of records; 
(b) the Department has determined that as a result of the suspected or 
confirmed breach, there is a risk of harm to individuals, the 
Department (including its information systems, programs, and 
operations), the Federal government, or national security; and (c) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with the Department's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    (6) Disclosure in the Course of Another Federal Agency or Federal 
Entity Responding to a Breach of Data. The Department may disclose 
records from this system of records to another Federal agency or 
Federal entity when the Department determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in: (a) Responding to a suspected or confirmed breach, 
or (b) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The records are maintained in hard copy in standard file cabinets 
and electronically on servers and on backup media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Files are indexed and retrievable by subject, name of the 
individual, any other data element included on the data input screen, 
or the document's control number assigned at the time the 
correspondence is logged into the Department.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    All records are retained and disposed of in accordance with 
Department Records Schedule 062: Significant Correspondence (N1-441-08-
19) (ED 062) and Department Records Schedule 063: General 
Correspondence (N1-441-08-13) (ED 063).
    Records covered by ED 062 are considered permanent. Permanent 
nonelectronic records covered by ED 062 are transferred to the National 
Archives and Records Administration (NARA) 10 years after cut-off. Cut-
off occurs annually. Permanent electronic records covered by ED 062 are 
transferred to NARA every 5 years, with any related documentation and 
external finding aids, as specified in 36 CFR 1228.70 or standards 
applicable at the time.
    Records covered by ED 063 are considered temporary and are 
destroyed/deleted 2 years after cut-off. Cut-off occurs annually.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    All physical access to the Department sites are controlled and 
monitored by security personnel who check each individual entering the 
building for his or her employee or visitor badge. During working 
hours, direct access to the file cabinets is limited to authorized 
staff. During nonworking hours, the rooms in which the file cabinets 
are located are locked and only those individuals with access to those 
rooms can access the hard copies of records. The electronic documents 
can only be accessed by authorized individuals using a key card and a 
secure password.

RECORD ACCESS PROCEDURES:
    To gain access to records regarding you in this system of records, 
contact the system manager at the address listed above. You must 
provide necessary particulars such as your name, the date of the 
subject documents, a reasonable description of the subject matter of 
the issue involved, and any other identifying information requested by 
the Department while processing the request needed to distinguish 
between individuals with the same name. Your request must meet the 
requirements of the Department's Privacy Act regulations at 34 CFR 
5b.5, including proof of identity.

CONTESTING RECORD PROCEDURES:
    If you wish to contest the content of a record regarding you in 
this system of records, contact the system manager, and reasonably 
identify the record and specify the information to be contested. Your 
request must meet the requirements of the Department's Privacy Act 
regulations at 34 CFR 5b.7.

NOTIFICATION PROCEDURES:
    If you wish to determine whether a record exists regarding you in 
this system of records, contact the system manager at the address 
listed above. You must provide necessary particulars such as your name, 
the date of the subject documents, a reasonable description of the 
subject matter of the issue involved, and any other identifying 
information requested by the Department while processing the

[[Page 18547]]

request needed to distinguish between individuals with the same name. 
Your request must meet the requirements of the Department's Privacy Act 
regulations at 34 CFR 5b.5, including proof of identity.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This system of records notice was last published in full in the 
Federal Register on June 4, 1999 (64 FR 30106, 30108-30109) and 
subsequently amended on December 27, 1999 (64 FR 72405).

[FR Doc. 2018-08962 Filed 4-26-18; 8:45 am]
 BILLING CODE 4000-01-P



                                               18544                            Federal Register / Vol. 83, No. 82 / Friday, April 27, 2018 / Notices

                                               airspace and sea space, maneuver areas,                 amended on December 27, 1999 (64 FR                      Assistance to Individuals With
                                               testing and training areas, and range                   72405). This system of records is                     Disabilities in Reviewing the
                                               infrastructure to fully support current,                maintained to account for the                         Rulemaking Record: On request, we will
                                               emerging, and future RDT&E and Fleet                    correspondence received by the                        provide an appropriate accommodation
                                               testing and training requirements, and                  Secretary, Deputy Secretary, Senior                   or auxiliary aid to an individual with a
                                               ensure long-term viability of the Point                 Officers, or other officials of the                   disability who needs assistance to
                                               Mugu Sea Range while protecting                         Department for whom the Department                    review the comments or other
                                               human health and the environment.                       controls responses.                                   documents in the public rulemaking
                                                  The need for the Proposed Action is                  DATES: Submit your comments on this                   record for this notice. If you want to
                                               to allow for continued RDT&E and                        notice of a modified system of records                schedule an appointment for this type of
                                               training activities in support of military              on or before May 29, 2018.                            accommodation or auxiliary aid, please
                                               readiness and DoD mission                                  This modified system of records                    contact the person listed under FOR
                                               requirements as required by Title 10 to                 notice will become applicable upon                    FURTHER INFORMATION CONTACT.
                                               provide combat ready forces.                            publication in the Federal Register on                FOR FURTHER INFORMATION CONTACT: Ms.
                                                  In the Point Mugu Sea Range EIS/                     April 27, 2018, unless the modified                   Deborah Winters, Deputy Director,
                                               OEIS, the DoN will evaluate the                         system of records notice needs to be                  Office of the Executive Secretariat,
                                               potential environmental impacts from a                  changed as a result of public comment.                Office of the Secretary, U.S. Department
                                               No Action Alternative and action                        Newly proposed routine uses (4), (5),                 of Education, 400 Maryland Avenue
                                               alternatives. The DoN will analyze                      and (6) in the paragraph entitled                     SW, Washington, DC 20202–0124.
                                               potential impacts on environmental                      ‘‘ROUTINE USES OF RECORDS                             Telephone: (202) 401–3067.
                                               resources resulting from activities                     MAINTAINED IN THE SYSTEM,                                If you use a telecommunications
                                               included in the alternatives.                           INCLUDING CATEGORIES OF USERS                         device for the deaf (TDD) or a text
                                                  The scoping process is helpful in                    AND PURPOSES OF SUCH USES’’ will                      telephone (TTY), you may call the
                                               identifying public concerns and local                   become applicable on May 29, 2018,                    Federal Relay Service, toll free, at
                                               issues to be considered during the                      unless the modified system of records                 1–800–877–8339.
                                               development of the Draft EIS/OEIS.                      notice needs to be changed as a result                SUPPLEMENTARY INFORMATION:
                                               Federal, state, and local agencies;                     of public comment. The Department
                                               federally recognized tribes; and                        will publish any significant changes                  Introduction
                                               interested persons are encouraged to                    resulting from public comment.                           The system of records notice, entitled
                                               provide substantive comments to the                     ADDRESSES: Submit your comments                       ‘‘Secretary’s Communications Control
                                               DoN on environmental resources and                      through the Federal eRulemaking Portal                System’’ (18–01–01), was last published
                                               issue areas of concern that the                         or via postal mail, commercial delivery,              in full in the Federal Register on June
                                               commenter believes the DoN should                       or hand delivery. We will not accept                  4, 1999 (64 FR 30106, 30108–30109),
                                               consider. All substantive comments,                     comments submitted by fax or by email                 and subsequently amended on
                                               provided orally or in writing at the                    or those submitted after the comment                  December 27, 1999 (64 FR 72405).
                                               scoping meetings, submitted via the                     period. To ensure that we do not receive                 There are various changes in the
                                               project website, or mailed will be taken                duplicate copies, please submit your                  system of records notice for the
                                               into consideration during the                           comments only once. In addition, please               Secretary’s Communications Control
                                               development of the EIS/OEIS.                            include the Docket ID and the term                    System.
                                                  Dated: April 18, 2018.                               ‘‘Secretary’s Communications Control                     First, we are updating the routine uses
                                               J.E. Mosimann,                                          System’’ at the top of your comments.                 of records maintained in the system to
                                               Lieutenant, Judge Advocate General’s Corps,                • Federal eRulemaking Portal: Go to                include a standard routine use that is
                                               U.S. Navy, Federal Register Liaison Officer.            www.regulations.gov to submit your                    included in most of the Department’s
                                               [FR Doc. 2018–08881 Filed 4–26–18; 8:45 am]             comments electronically. Information                  system of records notices and two
                                               BILLING CODE 3810–FF–P                                  on using Regulations.gov, including                   routine uses that the Office of
                                                                                                       instructions for accessing agency                     Management and Budget (OMB) has
                                                                                                       documents, submitting comments, and                   required in M–17–12 in order to permit
                                               DEPARTMENT OF EDUCATION                                 viewing the docket, is available on the               the Department to respond
                                                                                                       site under the ‘‘Help’’ tab.                          appropriately to a breach of personally
                                               [Docket ID ED–2016–OS–0134]                                • Postal Mail, Commercial Delivery,                identifiable information in this system
                                                                                                       or Hand Delivery: If you mail or deliver              of records or, as appropriate, to assist
                                               Privacy Act of 1974; System of                          your comments about this system of                    another Federal agency or entity in its
                                               Records                                                 records, address them to: Ms. Deborah                 response to a breach. These additions
                                               AGENCY:  Office of the Secretary,                       Winters, Deputy Director, Office of the               will permit the disclosure of records to:
                                               Department of Education.                                Executive Secretariat, Office of the                     • The Department of Justice or the
                                               ACTION: Notice of a modified system of                  Secretary, U.S. Department of                         OMB if the Department concludes that
                                               records.                                                Education, 400 Maryland Avenue SW,                    disclosure would help in determining
                                                                                                       Washington, DC 20202–0124.                            whether particular records are required
                                               SUMMARY:   In accordance with the                          Privacy Note: The Department’s                     to be disclosed under the Freedom of
                                               Privacy Act of 1974, as amended                         policy is to make all comments received               Information Act or the Privacy Act.
                                               (Privacy Act), the Department of                        from members of the public available for                 • Appropriate agencies, entities, and
daltland on DSKBBV9HB2PROD with NOTICES




                                               Education (the Department) publishes                    public viewing in their entirety on the               persons when: (a) The Department
                                               this notice of a modified system of                     Federal eRulemaking Portal at                         suspects or has confirmed that there has
                                               records entitled ‘‘Secretary’s                          www.regulations.gov. Therefore,                       been a breach of the system of records;
                                               Communications Control System’’ (18–                    commenters should be careful to                       (b) the Department has determined that
                                               01–01), last published in full in the                   include in their comments only                        as a result of the suspected or confirmed
                                               Federal Register on June 4, 1999 (64 FR                 information that they wish to make                    breach, there is a risk of harm to
                                               30106, 30108–30109) and subsequently                    publicly available.                                   individuals, the Department (including


                                          VerDate Sep<11>2014   18:18 Apr 26, 2018   Jkt 244001   PO 00000   Frm 00044   Fmt 4703   Sfmt 4703   E:\FR\FM\27APN1.SGM   27APN1


                                                                                Federal Register / Vol. 83, No. 82 / Friday, April 27, 2018 / Notices                                            18545

                                               its information systems, programs, and                  the document published in the Federal                  CATEGORIES OF RECORDS IN THE SYSTEM:
                                               operations), the Federal Government, or                 Register. You may access the official                    This system includes the following
                                               national security; and (c) the disclosure               edition of the Federal Register and the                types of records: (1) The official
                                               made to such agencies, entities, and                    Code of Federal Regulations via the                    correspondence files of each principal
                                               persons is reasonably necessary to assist               Federal Digital System at: www.gpo.gov/                office within the Department and, where
                                               in connection with the Department’s                     fdsys. At this site you can view this                  applicable, a principal office’s
                                               efforts to respond to the suspected or                  document, as well as all other                         component office, specifically the hard
                                               confirmed breach or to prevent,                         documents of this Department                           copies of official documents and
                                               minimize, or remedy such harm.                          published in the Federal Register, in                  electronic images of certain incoming
                                                  • Another Federal agency or Federal                  text or Portable Document Format                       and outgoing documents; (2) control
                                               entity when the Department determines                   (PDF). To use PDF you must have                        information from the Secretary’s,
                                               that information from this system of                    Adobe Acrobat Reader, which is                         Deputy Secretary’s, Senior Officers’, and
                                               records is reasonably necessary to assist               available free at the site. You may also               other officials’ correspondence that
                                               the recipient agency or entity in: (a)                  access documents of the Department                     includes a subject narrative, contact
                                               Responding to a suspected or confirmed                  published in the Federal Register by                   information for the sender, the name of
                                               breach, or (b) preventing, minimizing, or               using the article search feature at:                   the organization drafting the response,
                                               remedying the risk of harm to                           www.federalregister.gov. Specifically,                 and the type of action required from the
                                               individuals, the recipient agency or                    through the advanced search feature at                 Department; and (3) records of
                                               entity (including its information                       this site, you can limit your search to                responses to some telephone inquiries
                                               systems, programs, and operations), the                 documents published by the                             where officials determine that a written
                                               Federal Government, or national                         Department.                                            response should be controlled.
                                               security, resulting from a suspected or
                                                                                                         Dated: April 23, 2018.
                                               confirmed breach.                                                                                              RECORD SOURCE CATEGORIES:
                                                  Second, we are updating the policies                 Betsy DeVos,                                             Records are derived from documents
                                               and practices for storage of records to                 Secretary of Education.                                addressed to or issued by the Secretary,
                                               eliminate the reference to the use of                     For the reasons discussed in the                     the Deputy Secretary, Senior Officials,
                                               ‘‘computer disks’’ as a storage device                  preamble, the Deputy Director,                         or other officials of the Department.
                                               and to indicate instead that electronic                 Executive Secretariat, Office of the
                                               records are stored on servers and on                                                                           ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                                                                       Secretary, U.S. Department of Education                SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                               backup media. We are updating the                       (Department or ED), publishes a notice                 PURPOSES OF SUCH USES:
                                               policies and practices for retrieval of                 of a modified system of records notice
                                               records to clarify that, in addition to                                                                           The Department may disclose
                                                                                                       to read as follows:                                    information contained in a record in
                                               retrieving records by subject matter,
                                               name of the individual, or the                          SYSTEM NAME AND NUMBER                                 this system of records under the routine
                                               document’s control number, records                                                                             uses listed in this system of records
                                               also may be retrieved by any other data                 Secretary’s Communications Control                     without the consent of the individual if
                                                                                                       System (18–01–01)                                      the disclosure is compatible with the
                                               element included on the data input
                                               screen. We are updating the policies and                SECURITY CLASSIFICATION:
                                                                                                                                                              purpose for which the record was
                                               practices for retention and disposal of                                                                        collected. These disclosures may be
                                                                                                             Unclassified.                                    made on a case-by-case basis or, if the
                                               records to eliminate language stating
                                               that ‘‘control records on computers’’ are               SYSTEM LOCATION:                                       Department has complied with the
                                               stored indefinitely. In addition, we are                                                                       computer matching requirements of the
                                                                                                         Office of the Secretary, 400 Maryland
                                               modifying the description of records                                                                           Privacy Act of 1974, as amended
                                                                                                       Avenue SW, Washington, DC 20202–
                                               retention and disposition to reflect the                                                                       (Privacy Act), under a computer
                                                                                                       0124.
                                               current Department records schedules                                                                           matching agreement.
                                               covering records in this system. Further,               SYSTEM MANAGER(S):                                        (1) Government and Private
                                               we are updating the section of the notice                 Executive Secretariat, Office of the                 Organization Disclosure. The
                                               entitled ‘‘ADMINISTRATIVE,                              Secretary, 400 Maryland Avenue SW,                     Department may disclose records to
                                               TECHNICAL, AND PHYSICAL                                 Washington, DC 20202–0124.                             governmental entities and private
                                               SAFEGUARDS’’ to indicate that                                                                                  organizations as necessary to resolve
                                               electronic documents can only be                        AUTHORITY FOR MAINTENANCE OF THE SYSTEM:               complaints, provide guidance, respond
                                               accessed by authorized individuals                            5 U.S.C. 301.                                    to requests for documents and
                                               using a key card and a secure password.                                                                        information, or address concerns
                                                  Third, we are updating the record                    PURPOSE(S) OF THE SYSTEM:                              regarding those entities and
                                               access procedures and the notification                    This system of records is maintained                 organizations.
                                               procedures by adding that the                           to account for the correspondence                         (2) Congressional Disclosure. The
                                               Department may, in order to process                     received by the Department, including                  Department may disclose records to a
                                               these requests, ask for any other                       correspondence regarding individual                    member of Congress from the record of
                                               identifying information needed to                       concerns and complaints regarding                      an individual in response to an inquiry
                                               distinguish between individuals with                    programs administered by the Secretary.                from the member made at the written
                                               the same name.                                                                                                 request of that individual. The
                                                  Accessible Format: Individuals with                  CATEGORIES OF INDIVIDUALS COVERED BY THE               member’s right to the information is no
daltland on DSKBBV9HB2PROD with NOTICES




                                               disabilities can obtain this document in                SYSTEM:                                                greater than the right of the individual
                                               an accessible format (e.g., braille, large                This system contains records about                   who requested it.
                                               print, audiotape, or compact disc) on                   individuals who correspond with the                       (3) Litigation and Alternative Dispute
                                               request to the person listed under FOR                  Secretary, Deputy Secretary, Senior                    Resolution (ADR) Disclosures.
                                               FURTHER INFORMATION CONTACT.                            Officers, or other officials of the                       (a) Introduction. In the event that one
                                                  Electronic Access to This Document:                  Department for whom the Department                     of the parties listed in subparagraphs (i)
                                               The official version of this document is                controls responses.                                    through (v) is involved in judicial or


                                          VerDate Sep<11>2014   18:18 Apr 26, 2018   Jkt 244001   PO 00000    Frm 00045   Fmt 4703   Sfmt 4703   E:\FR\FM\27APN1.SGM   27APN1


                                               18546                            Federal Register / Vol. 83, No. 82 / Friday, April 27, 2018 / Notices

                                               administrative litigation or ADR, or has                this system to appropriate agencies,                  occurs annually. Permanent electronic
                                               an interest in judicial or administrative               entities, and persons when: (a) The                   records covered by ED 062 are
                                               litigation or ADR, the Department may                   Department suspects or has confirmed                  transferred to NARA every 5 years, with
                                               disclose certain records to the parties                 that there has been a breach of the                   any related documentation and external
                                               described in paragraphs (b), (c), or (d) of             system of records; (b) the Department                 finding aids, as specified in 36 CFR
                                               this routine use under the conditions                   has determined that as a result of the                1228.70 or standards applicable at the
                                               specified in those paragraphs:                          suspected or confirmed breach, there is               time.
                                                  (i) The Department or any component                  a risk of harm to individuals, the                       Records covered by ED 063 are
                                               of the Department;                                      Department (including its information                 considered temporary and are
                                                  (ii) Any Department employee in his                  systems, programs, and operations), the               destroyed/deleted 2 years after cut-off.
                                               or her official capacity;                               Federal government, or national                       Cut-off occurs annually.
                                                  (iii) Any Department employee in his                 security; and (c) the disclosure made to
                                                                                                                                                             ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
                                               or her individual capacity if the                       such agencies, entities, and persons is               SAFEGUARDS:
                                               Department of Justice (DOJ) has agreed                  reasonably necessary to assist in
                                               to or has been requested to provide or                                                                           All physical access to the Department
                                                                                                       connection with the Department’s
                                               arrange for representation for the                                                                            sites are controlled and monitored by
                                                                                                       efforts to respond to the suspected or
                                               employee;                                                                                                     security personnel who check each
                                                                                                       confirmed breach or to prevent,
                                                  (iv) Any Department employee in his                                                                        individual entering the building for his
                                                                                                       minimize, or remedy such harm.
                                               or her official capacity if the Department                 (6) Disclosure in the Course of                    or her employee or visitor badge. During
                                               has agreed to represent the employee; or                Another Federal Agency or Federal                     working hours, direct access to the file
                                                  (v) The United States if the                         Entity Responding to a Breach of Data.                cabinets is limited to authorized staff.
                                               Department determines that the judicial                 The Department may disclose records                   During nonworking hours, the rooms in
                                               or administrative litigation is likely to               from this system of records to another                which the file cabinets are located are
                                               affect the Department or any of its                     Federal agency or Federal entity when                 locked and only those individuals with
                                               components.                                             the Department determines that                        access to those rooms can access the
                                                  (b) Disclosure to the DOJ. If the                    information from this system of records               hard copies of records. The electronic
                                               Department determines that disclosure                   is reasonably necessary to assist the                 documents can only be accessed by
                                               of certain records to the Department of                 recipient agency or entity in: (a)                    authorized individuals using a key card
                                               Justice (DOJ) is relevant and necessary                 Responding to a suspected or confirmed                and a secure password.
                                               to the judicial or administrative                       breach, or (b) preventing, minimizing, or             RECORD ACCESS PROCEDURES:
                                               litigation or ADR, the Department may                   remedying the risk of harm to                            To gain access to records regarding
                                               disclose those records as a routine use                 individuals, the recipient agency or                  you in this system of records, contact
                                               to the DOJ.                                             entity (including its information                     the system manager at the address listed
                                                  (c) Adjudicative Disclosure. If the                  systems, programs, and operations), the               above. You must provide necessary
                                               Department determines that disclosure                   Federal Government, or national                       particulars such as your name, the date
                                               of certain records to an adjudicative                   security, resulting from a suspected or               of the subject documents, a reasonable
                                               body before which the Department is                     confirmed breach.                                     description of the subject matter of the
                                               authorized to appear, or to a person or
                                                                                                                                                             issue involved, and any other
                                               entity designated by the Department or                  POLICIES AND PRACTICES FOR STORAGE OF
                                                                                                       RECORDS:                                              identifying information requested by the
                                               otherwise empowered to resolve or
                                                                                                         The records are maintained in hard                  Department while processing the
                                               mediate disputes, is relevant and
                                                                                                       copy in standard file cabinets and                    request needed to distinguish between
                                               necessary to the judicial or
                                                                                                       electronically on servers and on backup               individuals with the same name. Your
                                               administrative litigation or ADR, the
                                                                                                       media.                                                request must meet the requirements of
                                               Department may disclose those records
                                                                                                                                                             the Department’s Privacy Act
                                               as a routine use to that adjudicative                   POLICIES AND PRACTICES FOR RETRIEVAL OF               regulations at 34 CFR 5b.5, including
                                               body, person, or entity.                                RECORDS:
                                                  (d) Disclosure to Parties, Counsels,                                                                       proof of identity.
                                                                                                         Files are indexed and retrievable by
                                               Representatives, or Witnesses. If the                   subject, name of the individual, any                  CONTESTING RECORD PROCEDURES:
                                               Department determines that disclosure                   other data element included on the data                  If you wish to contest the content of
                                               of certain records to a party, counsel,                 input screen, or the document’s control               a record regarding you in this system of
                                               representative, or witness is relevant                  number assigned at the time the                       records, contact the system manager,
                                               and necessary to the judicial or                        correspondence is logged into the                     and reasonably identify the record and
                                               administrative litigation or ADR, the                   Department.                                           specify the information to be contested.
                                               Department may disclose those records                                                                         Your request must meet the
                                               as a routine use to the party, counsel,                 POLICIES AND PROCEDURES FOR RETENTION AND             requirements of the Department’s
                                               representative, or witness.                             DISPOSAL OF RECORDS:
                                                                                                                                                             Privacy Act regulations at 34 CFR 5b.7.
                                                  (4) Freedom of Information Act                         All records are retained and disposed
                                               (FOIA) and Privacy Act Advice                           of in accordance with Department                      NOTIFICATION PROCEDURES:
                                               Disclosure. The Department may                          Records Schedule 062: Significant                        If you wish to determine whether a
                                               disclose records to DOJ or the Office of                Correspondence (N1–441–08–19) (ED                     record exists regarding you in this
                                               Management and Budget if the                            062) and Department Records Schedule                  system of records, contact the system
                                               Department concludes that disclosure                    063: General Correspondence (N1–441–                  manager at the address listed above.
daltland on DSKBBV9HB2PROD with NOTICES




                                               would help in determining whether                       08–13) (ED 063).                                      You must provide necessary particulars
                                               particular records are required to be                     Records covered by ED 062 are                       such as your name, the date of the
                                               disclosed under the FOIA or the Privacy                 considered permanent. Permanent                       subject documents, a reasonable
                                               Act.                                                    nonelectronic records covered by ED                   description of the subject matter of the
                                                  (5) Disclosure in the Course of                      062 are transferred to the National                   issue involved, and any other
                                               Responding to a Breach of Data. The                     Archives and Records Administration                   identifying information requested by the
                                               Department may disclose records from                    (NARA) 10 years after cut-off. Cut-off                Department while processing the


                                          VerDate Sep<11>2014   18:18 Apr 26, 2018   Jkt 244001   PO 00000   Frm 00046   Fmt 4703   Sfmt 4703   E:\FR\FM\27APN1.SGM   27APN1


                                                                                Federal Register / Vol. 83, No. 82 / Friday, April 27, 2018 / Notices                                                18547

                                               request needed to distinguish between          Filed Date: 4/23/18.                                              Filed Date: 4/23/18.
                                               individuals with the same name. Your           Accession Number: 20180423–5066.                                  Accession Number: 20180423–5133.
                                               request must meet the requirements of          Comments Due: 5 p.m. ET 5/14/18.                                  Comments Due: 5 p.m. ET 5/14/18.
                                               the Department’s Privacy Act                   Docket Numbers: ER18–1410–000.                                    Docket Numbers: ER18–1418–000.
                                               regulations at 34 CFR 5b.5, including          Applicants: Midcontinent                                          Applicants: Westar Energy, Inc.
                                               proof of identity.                          Independent System Operator, Inc.                                    Description: § 205(d) Rate Filing:
                                                                                              Description: § 205(d) Rate Filing:                             Amendment, OATT Section 28.5, Real
                                               EXEMPTIONS PROMULGATED FOR THE SYSTEM:      2018–04–20_Merchant HVDC Filing to                                Power Losses to be effective 6/28/2018.
                                                  None.                                    be effective 7/19/2018.                                              Filed Date: 4/23/18.
                                                                                              Filed Date: 4/20/18.                                              Accession Number: 20180423–5171.
                                               HISTORY:
                                                                                              Accession Number: 20180420–5230.                                  Comments Due: 5 p.m. ET 5/14/18.
                                                  This system of records notice was last      Comments Due: 5 p.m. ET 5/11/18.
                                               published in full in the Federal Register                                                                        Docket Numbers: ER18–1419–000.
                                                                                              Docket Numbers: ER18–1411–000.
                                               on June 4, 1999 (64 FR 30106, 30108–           Applicants: RE Gaskell West LLC.                                  Applicants: Walnut Ridge Wind, LLC.
                                               30109) and subsequently amended on             Description: Baseline eTariff Filing:                             Description: Baseline eTariff Filing:
                                               December 27, 1999 (64 FR 72405).            Filing of LGIA Co-Tenancy Agreement                               Walnut Ridge Application for Market-
                                               [FR Doc. 2018–08962 Filed 4–26–18; 8:45 am] to be effective 4/21/2018.                                        Based Rates to be effective 6/25/2018.
                                                                                              Filed Date: 4/20/18.                                              Filed Date: 4/23/18.
                                               BILLING CODE 4000–01–P
                                                                                              Accession Number: 20180420–5231.                                  Accession Number: 20180423–5186.
                                                                                              Comments Due: 5 p.m. ET 5/11/18.                                  Comments Due: 5 p.m. ET 5/14/18.
                                               DEPARTMENT OF ENERGY                           Docket Numbers: ER18–1412–000.                                    The filings are accessible in the
                                                                                              Applicants: RE Astoria LLC.                                    Commission’s eLibrary system by
                                               Federal Energy Regulatory                      Description: § 205(d) Rate Filing:                             clicking on the links or querying the
                                               Commission                                  Filing of Amended Shared Facilities                               docket number.
                                                                                           Agreement to be effective 4/21/2018.                                 Any person desiring to intervene or
                                               Combined Notice of Filings #1                  Filed Date: 4/20/18.                                           protest in any of the above proceedings
                                                                                              Accession Number: 20180420–5232.                               must file in accordance with Rules 211
                                                  Take notice that the Commission             Comments Due: 5 p.m. ET 5/11/18.                               and 214 of the Commission’s
                                               received the following electric corporate
                                                                                              Docket Numbers: ER18–1413–000.                                 Regulations (18 CFR 385.211 and
                                               filings:
                                                                                              Applicants: ITC Midwest LLC.                                   385.214) on or before 5:00 p.m. Eastern
                                                  Docket Numbers: EC18–87–000.                Description: § 205(d) Rate Filing:                             time on the specified comment date.
                                                  Applicants: NextEra Energy Duane         Filing of a Master JUA for Distribution                           Protests may be considered, but
                                               Arnold, LLC.                                Underbuild with Maquoketa Valley REC                              intervention is necessary to become a
                                                  Description: Application for             to be effective 6/22/2018.                                        party to the proceeding.
                                               Authorization Under Section 203 of the         Filed Date: 4/23/18.                                              eFiling is encouraged. More detailed
                                               Federal Power Act and Request for              Accession Number: 20180423–5065.                               information relating to filing
                                               Expedited Action of NextEra Energy             Comments Due: 5 p.m. ET 5/14/18.                               requirements, interventions, protests,
                                               Duane Arnold, LLC.                             Docket Numbers: ER18–1414–000.                                 service, and qualifying facilities filings
                                                  Filed Date: 4/20/18.                        Applicants: ITC Midwest LLC.                                   can be found at: http://www.ferc.gov/
                                                  Accession Number: 20180420–5247.            Description: § 205(d) Rate Filing:                             docs-filing/efiling/filing-req.pdf. For
                                                  Comments Due: 5 p.m. ET 5/11/18.         Filing of a Joint Use Agreement with                              other information, call (866) 208–3676
                                                  Take notice that the Commission          Great River Energy to be effective                                (toll free). For TTY, call (202) 502–8659.
                                               received the following exempt               6/22/2018.                                                          Dated: April 23, 2018.
                                               wholesale generator filings:                   Filed Date: 4/23/18.
                                                                                                                                                             Nathaniel J. Davis, Sr.,
                                                  Docket Numbers: EG18–76–000.                Accession Number: 20180423–5092.
                                                                                              Comments Due: 5 p.m. ET 5/14/18.                               Deputy Secretary.
                                                  Applicants: CED Wistaria Solar, LLC.
                                                                                              Docket Numbers: ER18–1415–000.                                 [FR Doc. 2018–08859 Filed 4–26–18; 8:45 am]
                                                  Description: Self-Certification of EG or
                                               FC of CED Wistaria Solar, LLC.                 Applicants: Allegheny Energy Supply                            BILLING CODE 6717–01–P

                                                  Filed Date: 4/23/18.                     Company, LLC.
                                                  Accession Number: 20180423–5174.            Description: Tariff Cancellation:
                                                                                           Cancel Rate schedule FERC NO 13 to be                             DEPARTMENT OF ENERGY
                                                  Comments Due: 5 p.m. ET 5/14/18.
                                                  Docket Numbers: EG18–77–000.             effective 3/1/2018.
                                                                                              Filed Date: 4/23/18.                                           Federal Energy Regulatory
                                                  Applicants: Walnut Ridge Wind, LLC.                                                                        Commission
                                                                                              Accession Number: 20180423–5130.
                                                  Description: Self-Certification of EG of
                                                                                              Comments Due: 5 p.m. ET 5/14/18.
                                               Walnut Ridge Wind, LLC.                                                                                       [Docket No. OR18–21–000]
                                                  Filed Date: 4/23/18.                        Docket Numbers: ER18–1416–000.
                                                  Accession Number: 20180423–5193.            Applicants: CED Wistaria Solar, LLC.                           CITGO Petroleum Corporation v.
                                                                                              Description: Baseline eTariff Filing:                          Colonial Pipeline Company; Notice of
                                                  Comments Due: 5 p.m. ET 5/14/18.
                                                                                           CED Wistaria Solar, LLC to be effective                           Complaint
                                                  Take notice that the Commission          4/24/2018.
                                               received the following electric rate           Filed Date: 4/23/18.                                             Take notice that on April 20, 2018,
                                               filings:                                       Accession Number: 20180423–5132.                               pursuant Rule 206 of Federal Energy
daltland on DSKBBV9HB2PROD with NOTICES




                                                  Docket Numbers: ER17–1376–003.              Comments Due: 5 p.m. ET 5/14/18.                               Regulatory Commission’s (Commission)
                                                  Applicants: Midcontinent                    Docket Numbers: ER18–1417–000.                                 Rules of Practice and Procedure 1 and
                                               Independent System Operator, Inc.              Applicants: Michigan Electric                                  part 343 of the Commission’s Rules and
                                                  Description: Compliance filing: 2018– Transmission Company, LLC.                                           Regulations,2 CITGO Petroleum
                                               04–23_Compliance filing of Stored              Description: Tariff Cancellation:
                                               Energy Resource-Type II to be effective     Cancellation of METC Rate Schedule                                  1 18   CFR 385.206 (2017).
                                               12/1/2017.                                  No. 64 to be effective 4/17/2018.                                   2 18   CFR 343.2 (2017).



                                          VerDate Sep<11>2014   18:18 Apr 26, 2018   Jkt 244001   PO 00000   Frm 00047   Fmt 4703   Sfmt 4703   E:\FR\FM\27APN1.SGM    27APN1



Document Created: 2018-04-27 01:45:52
Document Modified: 2018-04-27 01:45:52
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a modified system of records.
DatesSubmit your comments on this notice of a modified system of records on or before May 29, 2018.
ContactMs. Deborah Winters, Deputy Director, Office of the Executive Secretariat, Office of the Secretary, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202- 0124. Telephone: (202) 401-3067.
FR Citation83 FR 18544 

2024 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR