83_FR_19674 83 FR 19588 - Privacy Act of 1974; System of Records

83 FR 19588 - Privacy Act of 1974; System of Records

SOCIAL SECURITY ADMINISTRATION

Federal Register Volume 83, Issue 86 (May 3, 2018)

Page Range19588-19591
FR Document2018-09362

In accordance with the Privacy Act, we are issuing public notice of our intent to establish a new system of records entitled, Anti-Fraud Enterprise Solution (AFES) (60-0388), hereinafter called the AFES Record System. The AFES Record System is an agency-wide and overarching system that includes the ability to detect, prevent, and mitigate fraud in SSA's programs. The AFES Record System will collect and maintain personally identifiable information (PII) to assist in identifying suspicious or potentially fraudulent activities performed by individuals across all the agency's programs and service delivery methods. This notice publishes details of the system as set forth under the caption, SUPPLEMENTARY INFORMATION.

Federal Register, Volume 83 Issue 86 (Thursday, May 3, 2018)
[Federal Register Volume 83, Number 86 (Thursday, May 3, 2018)]
[Notices]
[Pages 19588-19591]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-09362]


=======================================================================
-----------------------------------------------------------------------

SOCIAL SECURITY ADMINISTRATION

[Docket No. SSA-2018-0012]


Privacy Act of 1974; System of Records

AGENCY: Office of Analytics, Review, and Oversight, Social Security 
Administration (SSA).

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act, we are issuing public 
notice of our intent to establish a new system of records entitled, 
Anti-Fraud Enterprise Solution (AFES) (60-0388), hereinafter called the 
AFES Record System. The AFES Record System is an agency-wide and 
overarching system that includes the ability to detect, prevent, and 
mitigate fraud in SSA's programs. The AFES Record System will collect 
and maintain personally identifiable information (PII) to assist in 
identifying suspicious or potentially fraudulent activities performed 
by individuals across all the agency's programs and service delivery 
methods. This notice publishes details of the system as set forth under 
the caption, SUPPLEMENTARY INFORMATION.

DATES: The system of records notice (SORN) is applicable upon its 
publication in today's Federal Register, with the exception of the 
routine uses, which are effective June 4, 2018. We invite public 
comment on the routine uses or other aspects of this SORN. In 
accordance with 5 U.S.C. 552a(e)(4) and (e)(11), the public is given a 
30-day period in which to submit comments. Therefore, please submit any 
comments by June 4, 2018.

ADDRESSES: The public, Office of Management and Budget (OMB), and 
Congress may comment on this publication by writing to the Executive 
Director, Office of Privacy and Disclosure, Office of the General 
Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard, 
Baltimore, Maryland 21235-6401, or through the Federal e-Rulemaking 
Portal at http://www.regulations.gov, please reference docket number 
SSA-2018-0012. All comments we receive will be available for public 
inspection at the above address and we will post them to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Neil Etter, Government Information 
Specialist, Privacy Implementation Division, Office of Privacy and 
Disclosure, Office of the General Counsel, SSA, Room G-401 West High 
Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401,

[[Page 19589]]

telephone: (410) 965-8028, email: [email protected].

SUPPLEMENTARY INFORMATION: We are establishing the AFES Record System 
to support our objectives that will ``Strengthen the Integrity of Our 
Programs,'' specifically to protect the public's data, provide secure 
online services, and increase payment accuracy. The AFES Record System 
will provide us with access to a single repository of data that 
currently resides across many different SSA systems of records. We will 
use the PII in the AFES Record System to employ advanced data analytics 
solutions to identify patterns indicative of fraud, improve the 
functionality of data-driven fraud activations, conduct real-time risk 
analysis, and integrate developing technology into our anti-fraud 
business processes. This solution will also provide true business 
intelligence to agency leadership with assistance in data-driven anti-
fraud decision-making. We will use the records in the AFES Record 
System to detect indications of fraud in all SSA's programs and 
operations initiated by individuals outside of SSA or internal to SSA 
(e.g., SSA employees).
    In accordance with 5 U.S.C. 552a(r), we provided a report to OMB 
and Congress on this new system of records.

    Dated: February 14, 2018.
Mary Ann Zimmerman,
Acting Executive Director, Office of Privacy and Disclosure, Office of 
the General Counsel.
SYSTEM NAME AND NUMBER
    Anti-Fraud Enterprise Solution (AFES), 60-0388.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Social Security Administration, Office of Analytics, Review, and 
Oversight, Office of Anti-Fraud Programs, Robert M. Ball Building, 6401 
Security Boulevard, Baltimore, MD 21235.

SYSTEM MANAGER(S):
    Chief Fraud Prevention Officer, Social Security Administration, 
Office of Analytics, Review, and Oversight, Office of Anti-Fraud 
Programs, Robert M. Ball Building, 6401 Security Boulevard, Baltimore, 
MD 21235, [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    General authority to maintain the system is contained in Sections 
205(a) and 702(a)(5) of the Social Security Act, as amended (42 U.S.C. 
405(a) and 902(a)(5)), and the Fraud Reduction and Data Analytics Act 
of 2015 (Pub. L. 114-186).

PURPOSE(S) OF THE SYSTEM:
    The records maintained in the AFES Record System are necessary to 
detect, prevent, mitigate, and track the likelihood of fraudulent 
activity in SSA's programs and operations. We will use the AFES Record 
System to identify patterns of fraud and to improve data-driven fraud 
activations and real-time analysis. We may use the results of these 
data analysis activities, including fraud leads and vulnerabilities, in 
our fraud investigations and other activities to support program and 
operational improvements.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system covers individuals who are relevant to suspicious or 
potentially fraudulent activities connected with Social Security 
programs and operations, including but not limited to the subjects of 
an investigation, Social Security applicants and beneficiaries, 
representative payees, appointed representatives, complainants, key 
witnesses, and current or former employees, contractors, or agents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    We will collect and maintain information in connection with our 
review of all suspicious or potentially fraudulent activities in Social 
Security programs and operations. We will also collect and maintain SSA 
and Non-SSA breach information, including data generated internally or 
received from businesses with whom SSA has a relationship or government 
entities or partners.
    The AFES Record System includes records on individuals that it 
obtains from other SSA systems of records and will maintain information 
such as:
    Enumeration Information: This information may include name, Social 
Security number (SSN), date of birth, parent name(s), address, and 
place of birth.
    Earnings Information: This information may include yearly earnings 
and quarters of coverage information.
    Social Security Benefit Information: This information may include 
disability status, benefit payment amount, data relating to the 
computation, appointed representative, and representative payee.
    Representative Payee Information: This information may include 
names, SSNs, and addresses of representative payees and relationship 
with the beneficiary.
    Persons Conducting Business With Us Through Electronic Services: 
This information may include name, address, date of birth, SSN, 
knowledge-based authentication data, and blocked accounts.
    Employee Information: This information may include personal 
identification number (PIN), employee name, job title, SSN about our 
employees, contractors, or agents.

RECORD SOURCE CATEGORIES:
    We obtain information in this system from individuals (i.e., the 
public and SSA staff), other Government agencies, and private entities. 
The largest record sources for the AFES Record System is information 
the agency collects and maintains for purposes related to other 
business processes that have established systems of records, such as 
the Master Files of SSN Holders and SSN Applications (60-0058), the 
Claims Folders Systems (60-0089), the Master Beneficiary Record (60-
0090), the Supplemental Security Income Record and Special Veterans 
Benefits (60-0103), the Personal Identification Number File (60-0214), 
the Master Representative Payee File (60-0222), and the Central 
Repository of Electronic Authentication Data Master File (60-0373). The 
AFES Record System may pull any relevant information from any SSA 
system of records. For a full listing of our system of records notices 
that could provide information to the AFES Record System, please see 
the Privacy Program section of SSA's website.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    We will disclose records pursuant to the following routine uses; 
however, we will not disclose any information defined as ``return or 
return information'' under 26 U.S.C. 6103 of the Internal Revenue Code 
(IRC), unless authorized by statute, the Internal Revenue Service 
(IRS), or IRS regulations.
    1. To any agency, person, or entity in the course of an SSA 
investigation to the extent necessary to obtain or to verify 
information pertinent to an SSA fraud investigation.
    2. To a congressional office in response to an inquiry from that 
office made on behalf of, and at the request of, the subject of the 
record or a third party acting on the subject's behalf.
    3. To the Office of the President in response to an inquiry 
received from that office made on behalf of, and at the request of, the 
subject of record or a third party acting on the subject's behalf.

[[Page 19590]]

    4. To the Department of Justice (DOJ), a court or other tribunal, 
or another party before such court or tribunal, when:
    (a) SSA, or any component thereof; or
    (b) any SSA employee in his/her official capacity; or:
    (c) any SSA employee in his/her individual capacity where DOJ (or 
SSA where it is authorized to do so) has agreed to represent the 
employee; or
    (d) the United States or any agency thereof where SSA determines 
the litigation is likely to SSA or any of its components,

    is a party to the litigation or has an interest in such litigation, 
and SSA determines that the use of such records by DOJ, a court or 
other tribunal, or another party before the tribunal is relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to DOJ, court or other 
tribunal, or another party is a use of the information contained in the 
records that is compatible with the purpose for which the records were 
collected.
    5. To contractors and other Federal agencies, as necessary, for the 
purpose of assisting SSA in the efficient administration of its 
programs. We will disclose information under this routine use only in 
situations in which SSA may enter into a contractual or similar 
agreement with a third party to assist in accomplishing an agency 
function relating to this system of records.
    6. To student volunteers, individuals working under a personal 
services contract, and other workers who technically do not have the 
status of Federal employees, when they are performing work for SSA, as 
authorized by law, and they need access to PII in SSA records in order 
to perform their assigned agency functions.
    7. To Federal, State, and local law enforcement agencies and 
private security contractors, as appropriate, information necessary:
    (a) To enable them to protect the safety of SSA employees and 
customers, the security of the SSA workplace, and the operation of SSA 
facilities, or
    (b) to assist in investigations or prosecutions with respect to 
activities that affect such safety and security or activities that 
disrupt the operation of SSA facilities.
    8. To the National Archives and Records Administration (NARA) under 
44 U.S.C. 2904 and 2906.
    9. To appropriate agencies, entities, and persons when:
    (a) SSA suspects or has confirmed that there has been a breach of 
the system of records;
    (b) SSA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, SSA (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and
    (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with SSA's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    10. To another Federal agency or Federal entity, when SSA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in:
    (a) Responding to suspected or confirmed breach; or
    (b) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    11. To the Equal Employment Opportunity Commission when requested 
in connection with investigation into alleged or possible 
discriminatory practices in the Federal sector, examination of Federal 
affirmative employment programs, compliance by Federal agencies with 
the Uniform Guidelines on Employee Selection Procedures, or other 
functions vested in the Commission.
    12. To the Office of Personnel Management, Merit Systems Protection 
Board, or the Office of Special Counsel in connection with appeals, 
special studies of the civil service and other merit systems, review of 
rules and regulations, investigations of alleged or possible prohibited 
personnel practices, and other such functions promulgated in 5 U.S.C. 
Chapter 12, or as may be required by law.
    13. To the Federal Labor Relations Authority, the Office of the 
Special Counsel, the Federal Mediation and Conciliation Service, the 
Federal Service Impasses Panel, or an arbitrator requesting information 
in connection with the investigations of allegations of unfair 
practices, matters before an arbitrator or the Federal Service Impasses 
Panel.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    We will maintain records in this system in paper and electronic 
form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    We will retrieve records by the individual's name, SSN, as well as 
internal transaction identifiers (e.g., transaction identification for 
the Internet Claim application, transaction identification for an 
electronic online Direct Deposit change, etc.). Information from these 
retrieved records that matches across other agency systems of records 
will also create a linkage to retrieve those records, because the 
system is able to show key connections or overlaps based on similar 
information stored in different data sources at the agency.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are currently unscheduled. We will retain the records 
in accordance with NARA approved records schedules. In accordance with 
NARA rules codified at 36 CFR 1225.16, we maintain unscheduled records 
until NARA approves an agency-specific records schedule or publishes a 
corresponding General Records Schedule.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    We retain electronic and paper files containing personal 
identifiers in secure storage areas accessible only by our authorized 
employees who have a need for the information when performing their 
official duties. Security measures include, but are not limited to, the 
use of codes and profiles, personal identification number and password, 
and personal identification verification cards. We restrict access to 
specific correspondence within the system based on assigned roles and 
authorized users. We maintain electronic files with personal 
identifiers in secure storage areas. We will use audit mechanisms to 
record sensitive transactions as an additional measure to protect 
information from unauthorized disclosure or modification. We keep paper 
records in cabinets within secure areas, with access limited to only 
those employees who have an official need for access in order to 
perform their duties.
    We annually provide our employees and contractors with appropriate 
security awareness training that includes reminders about the need to 
protect PII and the criminal penalties that apply to unauthorized 
access to, or disclosure of PII. See 5 U.S.C. 552a(i)(1). Furthermore, 
employees and contractors with access to databases maintaining PII must 
annually sign a sanction document that acknowledges their 
accountability

[[Page 19591]]

for inappropriately accessing or disclosing such information.

RECORD ACCESS PROCEDURES:
    Individuals may submit requests for information about whether this 
system contains a record about them by submitting a written request to 
the system manager at the above address, which includes their name, 
SSN, or other information that may be in this system of records that 
will identify them. Individuals requesting notification of, or access 
to, a record by mail must include: (1) A notarized statement to us to 
verify their identity; or (2) must certify in the request that they are 
the individual they claim to be and that they understand that the 
knowing and willful request for, or acquisition of, a record pertaining 
to another individual under false pretenses is a criminal offense.
    Individuals requesting notification of, or access to, records in 
person must provide their name, SSN, or other information that may be 
in this system of records that will identify them, as well as provide 
an identity document, preferably with a photograph, such as a driver's 
license. Individuals lacking identification documents sufficient to 
establish their identity must certify in writing that they are the 
individual they claim to be and that they understand that the knowing 
and willful request for, or acquisition of, a record pertaining to 
another individual under false pretenses is a criminal offense.
    These procedures are in accordance with our regulations at 20 CFR 
401.40 and 401.45.

CONTESTING RECORD PROCEDURES:
    Same as record access procedures. Individuals should also 
reasonably identify the record, specify the information they are 
contesting, and state the corrective action sought and the reasons for 
the correction with supporting justification showing how the record is 
incomplete, untimely, inaccurate, or irrelevant. These procedures are 
in accordance with our regulations at 20 CFR 401.65(a).

NOTIFICATION PROCEDURES:
    Same as record access procedures. These procedures are in 
accordance with our regulations at 20 CFR 401.40 and 401.45.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2018-09362 Filed 5-2-18; 8:45 am]
BILLING CODE P



                                                19588                            Federal Register / Vol. 83, No. 86 / Thursday, May 3, 2018 / Notices

                                                utilizing the proposed 7:00 a.m. ET                      provisions of 5 U.S.C. 552, will be                      SOCIAL SECURITY ADMINISTRATION
                                                activation time.35 The Exchange notes                    available for website viewing and
                                                                                                                                                                  [Docket No. SSA–2018–0012]
                                                that members may cancel their inactive                   printing in the Commission’s Public
                                                orders with RTFY or SCAN routing                         Reference Room, 100 F Street NE,                         Privacy Act of 1974; System of
                                                order attributes at any time prior to the                Washington, DC 20549, on official                        Records
                                                time the order activates, which would                    business days between the hours of
                                                allow members to react to conditions                     10:00 a.m. and 3:00 p.m. Copies of the                   AGENCY:  Office of Analytics, Review,
                                                that may cause them to violate their best                filing also will be available for                        and Oversight, Social Security
                                                execution obligations to their customers                 inspection and copying at the principal                  Administration (SSA).
                                                should the orders activate and                           office of the Exchange. All comments                     ACTION: Notice of a new system of
                                                execute.36 The Exchange also notes that                  received will be posted without change.                  records.
                                                members may cancel their active orders                   Persons submitting comments are
                                                with RTFY or SCAN routing order                          cautioned that we do not redact or edit                  SUMMARY:    In accordance with the
                                                attributes and enter new orders at                       personal identifying information from                    Privacy Act, we are issuing public
                                                another time that the members believe                    comment submissions. You should                          notice of our intent to establish a new
                                                will satisfy their best execution                        submit only information that you wish                    system of records entitled, Anti-Fraud
                                                obligations.37 The Commission notes                      to make available publicly. All                          Enterprise Solution (AFES) (60–0388),
                                                that Exchange members’ use of the                        submissions should refer to File                         hereinafter called the AFES Record
                                                proposed 7:00 a.m. ET activation time                    Number SR–NASDAQ–2017–088 and                            System. The AFES Record System is an
                                                must be consistent with their best                       should be submitted on or before May                     agency-wide and overarching system
                                                execution obligations.                                   24, 2018.                                                that includes the ability to detect,
                                                                                                                                                                  prevent, and mitigate fraud in SSA’s
                                                IV. Solicitation of Comments on                          V. Accelerated Approval of Proposed                      programs. The AFES Record System
                                                Amendment No. 2 to the Proposed Rule                     Rule Change, as Modified by
                                                                                                                                                                  will collect and maintain personally
                                                Change                                                   Amendment No. 2
                                                                                                                                                                  identifiable information (PII) to assist in
                                                  Interested persons are invited to                         The Commission finds good cause to                    identifying suspicious or potentially
                                                submit written data, views, and                          approve the proposed rule change, as                     fraudulent activities performed by
                                                arguments concerning whether                             modified by Amendment No. 2, prior to                    individuals across all the agency’s
                                                Amendment No. 2 is consistent with the                   the thirtieth day after the date of                      programs and service delivery methods.
                                                Act. Comments may be submitted by                        publication of notice of the filing of                   This notice publishes details of the
                                                any of the following methods:                            Amendment No. 2 in the Federal                           system as set forth under the caption,
                                                                                                         Register. As noted above, in                             SUPPLEMENTARY INFORMATION.
                                                Electronic Comments                                      Amendment No. 2, the Exchange                            DATES: The system of records notice
                                                  • Use the Commission’s internet                        narrowed the proposal from allowing                      (SORN) is applicable upon its
                                                comment form (http://www.sec.gov/                        members to activate orders with RTFY                     publication in today’s Federal Register,
                                                rules/sro.shtml); or                                     or SCAN routing order attributes at any                  with the exception of the routine uses,
                                                  • Send an email to rule-comments@                      time during Pre-Market Hours, to                         which are effective June 4, 2018. We
                                                sec.gov. Please include File Number SR–                  specifically allowing members to                         invite public comment on the routine
                                                NASDAQ–2017–088 on the subject line.                     activate these orders at 7:00 a.m. ET,                   uses or other aspects of this SORN. In
                                                                                                         which is similar to existing                             accordance with 5 U.S.C. 552a(e)(4) and
                                                Paper Comments                                           functionalities on certain other
                                                   • Send paper comments in triplicate                                                                            (e)(11), the public is given a 30-day
                                                                                                         exchanges. Moreover, Amendment No. 2
                                                to Secretary, Securities and Exchange                                                                             period in which to submit comments.
                                                                                                         provided additional explanation
                                                Commission, 100 F Street NE,                                                                                      Therefore, please submit any comments
                                                                                                         regarding the potential benefits of a 7:00
                                                Washington, DC 20549–1090.                                                                                        by June 4, 2018.
                                                                                                         a.m. ET activation time. Accordingly,
                                                                                                         the Commission finds good cause,                         ADDRESSES: The public, Office of
                                                All submissions should refer to File
                                                Number SR–NASDAQ–2017–088. This                          pursuant to Section 19(b)(2) of the                      Management and Budget (OMB), and
                                                file number should be included on the                    Act,38 to approve the proposed rule                      Congress may comment on this
                                                subject line if email is used. To help the               change, as modified by Amendment No.                     publication by writing to the Executive
                                                Commission process and review your                       2, on an accelerated basis.                              Director, Office of Privacy and
                                                comments more efficiently, please use                                                                             Disclosure, Office of the General
                                                                                                         VI. Conclusion                                           Counsel, SSA, Room G–401 West High
                                                only one method. The Commission will
                                                post all comments on the Commission’s                      It is therefore ordered, pursuant to                   Rise, 6401 Security Boulevard,
                                                internet website (http://www.sec.gov/                    Section 19(b)(2) of the Act,39 that the                  Baltimore, Maryland 21235–6401, or
                                                rules/sro.shtml). Copies of the                          proposed rule change (SR–NASDAQ–                         through the Federal e-Rulemaking Portal
                                                submission, all subsequent                               2017–088), as modified by Amendment                      at http://www.regulations.gov, please
                                                amendments, all written statements                       No. 2, be, and hereby is, approved on an                 reference docket number SSA–2018–
                                                with respect to the proposed rule                        accelerated basis.                                       0012. All comments we receive will be
                                                change that are filed with the                             For the Commission, by the Division of                 available for public inspection at the
                                                Commission, and all written                              Trading and Markets, pursuant to delegated               above address and we will post them to
                                                communications relating to the                           authority.40                                             http://www.regulations.gov.
                                                                                                                                                                  FOR FURTHER INFORMATION CONTACT: Neil
sradovich on DSK3GMQ082PROD with NOTICES




                                                proposed rule change between the                         Robert W. Errett,
                                                Commission and any person, other than                    Deputy Secretary.                                        Etter, Government Information
                                                those that may be withheld from the                      [FR Doc. 2018–09341 Filed 5–2–18; 8:45 am]               Specialist, Privacy Implementation
                                                public in accordance with the                            BILLING CODE 8011–01–P                                   Division, Office of Privacy and
                                                                                                                                                                  Disclosure, Office of the General
                                                  35 See id. at 8–10.                                      38 15    U.S.C. 78s(b)(2).                             Counsel, SSA, Room G–401 West High
                                                  36 See id. at 8.                                         39 Id.                                                 Rise, 6401 Security Boulevard,
                                                  37 See id.                                               40 17    CFR 200.30–3(a)(12).                          Baltimore, Maryland 21235–6401,


                                           VerDate Sep<11>2014    17:29 May 02, 2018   Jkt 244001   PO 00000   Frm 00068      Fmt 4703   Sfmt 4703   E:\FR\FM\03MYN1.SGM   03MYN1


                                                                                Federal Register / Vol. 83, No. 86 / Thursday, May 3, 2018 / Notices                                            19589

                                                telephone: (410) 965–8028, email:                       Data Analytics Act of 2015 (Pub. L. 114–                Persons Conducting Business With Us
                                                Neil.Etter@ssa.gov.                                     186).                                                 Through Electronic Services: This
                                                SUPPLEMENTARY INFORMATION: We are                                                                             information may include name, address,
                                                                                                        PURPOSE(S) OF THE SYSTEM:
                                                establishing the AFES Record System to                                                                        date of birth, SSN, knowledge-based
                                                                                                           The records maintained in the AFES                 authentication data, and blocked
                                                support our objectives that will
                                                                                                        Record System are necessary to detect,                accounts.
                                                ‘‘Strengthen the Integrity of Our
                                                                                                        prevent, mitigate, and track the                        Employee Information: This
                                                Programs,’’ specifically to protect the
                                                                                                        likelihood of fraudulent activity in                  information may include personal
                                                public’s data, provide secure online
                                                                                                        SSA’s programs and operations. We will                identification number (PIN), employee
                                                services, and increase payment
                                                                                                        use the AFES Record System to identify                name, job title, SSN about our
                                                accuracy. The AFES Record System will
                                                                                                        patterns of fraud and to improve data-                employees, contractors, or agents.
                                                provide us with access to a single
                                                                                                        driven fraud activations and real-time
                                                repository of data that currently resides                                                                     RECORD SOURCE CATEGORIES:
                                                                                                        analysis. We may use the results of
                                                across many different SSA systems of
                                                                                                        these data analysis activities, including                We obtain information in this system
                                                records. We will use the PII in the AFES
                                                                                                        fraud leads and vulnerabilities, in our               from individuals (i.e., the public and
                                                Record System to employ advanced data
                                                                                                        fraud investigations and other activities             SSA staff), other Government agencies,
                                                analytics solutions to identify patterns
                                                                                                        to support program and operational                    and private entities. The largest record
                                                indicative of fraud, improve the
                                                                                                        improvements.                                         sources for the AFES Record System is
                                                functionality of data-driven fraud
                                                                                                                                                              information the agency collects and
                                                activations, conduct real-time risk                     CATEGORIES OF INDIVIDUALS COVERED BY THE
                                                                                                                                                              maintains for purposes related to other
                                                analysis, and integrate developing                      SYSTEM:
                                                                                                                                                              business processes that have established
                                                technology into our anti-fraud business                    This system covers individuals who                 systems of records, such as the Master
                                                processes. This solution will also                      are relevant to suspicious or potentially             Files of SSN Holders and SSN
                                                provide true business intelligence to                   fraudulent activities connected with                  Applications (60–0058), the Claims
                                                agency leadership with assistance in                    Social Security programs and                          Folders Systems (60–0089), the Master
                                                data-driven anti-fraud decision-making.                 operations, including but not limited to              Beneficiary Record (60–0090), the
                                                We will use the records in the AFES                     the subjects of an investigation, Social              Supplemental Security Income Record
                                                Record System to detect indications of                  Security applicants and beneficiaries,                and Special Veterans Benefits (60–
                                                fraud in all SSA’s programs and                         representative payees, appointed                      0103), the Personal Identification
                                                operations initiated by individuals                     representatives, complainants, key                    Number File (60–0214), the Master
                                                outside of SSA or internal to SSA (e.g.,                witnesses, and current or former                      Representative Payee File (60–0222),
                                                SSA employees).                                         employees, contractors, or agents.                    and the Central Repository of Electronic
                                                   In accordance with 5 U.S.C. 552a(r),                                                                       Authentication Data Master File (60–
                                                we provided a report to OMB and                         CATEGORIES OF RECORDS IN THE SYSTEM:
                                                                                                                                                              0373). The AFES Record System may
                                                Congress on this new system of records.                    We will collect and maintain
                                                                                                                                                              pull any relevant information from any
                                                  Dated: February 14, 2018.                             information in connection with our
                                                                                                                                                              SSA system of records. For a full listing
                                                                                                        review of all suspicious or potentially
                                                Mary Ann Zimmerman,                                                                                           of our system of records notices that
                                                                                                        fraudulent activities in Social Security
                                                Acting Executive Director, Office of Privacy                                                                  could provide information to the AFES
                                                                                                        programs and operations. We will also
                                                and Disclosure, Office of the General Counsel.                                                                Record System, please see the Privacy
                                                                                                        collect and maintain SSA and Non-SSA
                                                                                                                                                              Program section of SSA’s website.
                                                SYSTEM NAME AND NUMBER                                  breach information, including data
                                                                                                        generated internally or received from                 ROUTINE USES OF RECORDS MAINTAINED IN THE
                                                  Anti-Fraud Enterprise Solution
                                                                                                        businesses with whom SSA has a                        SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                (AFES), 60–0388.                                                                                              THE PURPOSES OF SUCH USES:
                                                                                                        relationship or government entities or
                                                SECURITY CLASSIFICATION:                                partners.                                               We will disclose records pursuant to
                                                   Unclassified.                                           The AFES Record System includes                    the following routine uses; however, we
                                                                                                        records on individuals that it obtains                will not disclose any information
                                                SYSTEM LOCATION:                                        from other SSA systems of records and                 defined as ‘‘return or return
                                                  Social Security Administration, Office                will maintain information such as:                    information’’ under 26 U.S.C. 6103 of
                                                of Analytics, Review, and Oversight,                       Enumeration Information: This                      the Internal Revenue Code (IRC), unless
                                                Office of Anti-Fraud Programs, Robert                   information may include name, Social                  authorized by statute, the Internal
                                                M. Ball Building, 6401 Security                         Security number (SSN), date of birth,                 Revenue Service (IRS), or IRS
                                                Boulevard, Baltimore, MD 21235.                         parent name(s), address, and place of                 regulations.
                                                                                                        birth.                                                  1. To any agency, person, or entity in
                                                SYSTEM MANAGER(S):                                         Earnings Information: This                         the course of an SSA investigation to the
                                                  Chief Fraud Prevention Officer, Social                information may include yearly                        extent necessary to obtain or to verify
                                                Security Administration, Office of                      earnings and quarters of coverage                     information pertinent to an SSA fraud
                                                Analytics, Review, and Oversight, Office                information.                                          investigation.
                                                of Anti-Fraud Programs, Robert M. Ball                     Social Security Benefit Information:                 2. To a congressional office in
                                                Building, 6401 Security Boulevard,                      This information may include disability               response to an inquiry from that office
                                                Baltimore, MD 21235,                                    status, benefit payment amount, data                  made on behalf of, and at the request of,
                                                                                                        relating to the computation, appointed                the subject of the record or a third party
sradovich on DSK3GMQ082PROD with NOTICES




                                                dcaro.oafp.controls@ssa.gov.
                                                                                                        representative, and representative                    acting on the subject’s behalf.
                                                AUTHORITY FOR MAINTENANCE OF THE SYSTEM:                payee.                                                  3. To the Office of the President in
                                                  General authority to maintain the                        Representative Payee Information:                  response to an inquiry received from
                                                system is contained in Sections 205(a)                  This information may include names,                   that office made on behalf of, and at the
                                                and 702(a)(5) of the Social Security Act,               SSNs, and addresses of representative                 request of, the subject of record or a
                                                as amended (42 U.S.C. 405(a) and                        payees and relationship with the                      third party acting on the subject’s
                                                902(a)(5)), and the Fraud Reduction and                 beneficiary.                                          behalf.


                                           VerDate Sep<11>2014   17:29 May 02, 2018   Jkt 244001   PO 00000   Frm 00069   Fmt 4703   Sfmt 4703   E:\FR\FM\03MYN1.SGM   03MYN1


                                                19590                           Federal Register / Vol. 83, No. 86 / Thursday, May 3, 2018 / Notices

                                                   4. To the Department of Justice (DOJ),                  (b) SSA has determined that as a                   POLICIES AND PRACTICES FOR RETRIEVAL OF
                                                a court or other tribunal, or another                   result of the suspected or confirmed                  RECORDS:
                                                party before such court or tribunal,                    breach there is a risk of harm to                        We will retrieve records by the
                                                when:                                                   individuals, SSA (including its                       individual’s name, SSN, as well as
                                                   (a) SSA, or any component thereof; or                information systems, programs, and                    internal transaction identifiers (e.g.,
                                                   (b) any SSA employee in his/her                      operations), the Federal Government, or               transaction identification for the
                                                official capacity; or:                                  national security; and                                Internet Claim application, transaction
                                                   (c) any SSA employee in his/her                         (c) the disclosure made to such                    identification for an electronic online
                                                individual capacity where DOJ (or SSA                   agencies, entities, and persons is                    Direct Deposit change, etc.). Information
                                                where it is authorized to do so) has                    reasonably necessary to assist in                     from these retrieved records that
                                                agreed to represent the employee; or                    connection with SSA’s efforts to                      matches across other agency systems of
                                                   (d) the United States or any agency                  respond to the suspected or confirmed                 records will also create a linkage to
                                                thereof where SSA determines the                        breach or to prevent, minimize, or                    retrieve those records, because the
                                                litigation is likely to SSA or any of its               remedy such harm.                                     system is able to show key connections
                                                components,                                                                                                   or overlaps based on similar information
                                                                                                           10. To another Federal agency or
                                                   is a party to the litigation or has an               Federal entity, when SSA determines                   stored in different data sources at the
                                                interest in such litigation, and SSA                    that information from this system of                  agency.
                                                determines that the use of such records                 records is reasonably necessary to assist
                                                by DOJ, a court or other tribunal, or                                                                         POLICIES AND PRACTICES FOR RETENTION AND
                                                                                                        the recipient agency or entity in:                    DISPOSAL OF RECORDS:
                                                another party before the tribunal is
                                                relevant and necessary to the litigation,                  (a) Responding to suspected or                       These records are currently
                                                provided, however, that in each case,                   confirmed breach; or                                  unscheduled. We will retain the records
                                                the agency determines that disclosure of                   (b) preventing, minimizing, or                     in accordance with NARA approved
                                                the records to DOJ, court or other                      remedying the risk of harm to                         records schedules. In accordance with
                                                tribunal, or another party is a use of the              individuals, the recipient agency or                  NARA rules codified at 36 CFR 1225.16,
                                                information contained in the records                    entity (including its information                     we maintain unscheduled records until
                                                that is compatible with the purpose for                 systems, programs, and operations), the               NARA approves an agency-specific
                                                which the records were collected.                       Federal Government, or national                       records schedule or publishes a
                                                   5. To contractors and other Federal                  security, resulting from a suspected or               corresponding General Records
                                                agencies, as necessary, for the purpose                 confirmed breach.                                     Schedule.
                                                of assisting SSA in the efficient                          11. To the Equal Employment
                                                                                                                                                              ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
                                                administration of its programs. We will                 Opportunity Commission when                           SAFEGUARDS:
                                                disclose information under this routine                 requested in connection with
                                                use only in situations in which SSA                     investigation into alleged or possible                  We retain electronic and paper files
                                                may enter into a contractual or similar                 discriminatory practices in the Federal               containing personal identifiers in secure
                                                agreement with a third party to assist in               sector, examination of Federal                        storage areas accessible only by our
                                                accomplishing an agency function                        affirmative employment programs,                      authorized employees who have a need
                                                relating to this system of records.                     compliance by Federal agencies with                   for the information when performing
                                                   6. To student volunteers, individuals                the Uniform Guidelines on Employee                    their official duties. Security measures
                                                working under a personal services                       Selection Procedures, or other functions              include, but are not limited to, the use
                                                contract, and other workers who                         vested in the Commission.                             of codes and profiles, personal
                                                technically do not have the status of                                                                         identification number and password,
                                                                                                           12. To the Office of Personnel                     and personal identification verification
                                                Federal employees, when they are
                                                                                                        Management, Merit Systems Protection                  cards. We restrict access to specific
                                                performing work for SSA, as authorized
                                                                                                        Board, or the Office of Special Counsel               correspondence within the system based
                                                by law, and they need access to PII in
                                                                                                        in connection with appeals, special                   on assigned roles and authorized users.
                                                SSA records in order to perform their
                                                                                                        studies of the civil service and other                We maintain electronic files with
                                                assigned agency functions.
                                                                                                        merit systems, review of rules and                    personal identifiers in secure storage
                                                   7. To Federal, State, and local law
                                                                                                        regulations, investigations of alleged or             areas. We will use audit mechanisms to
                                                enforcement agencies and private
                                                                                                        possible prohibited personnel practices,              record sensitive transactions as an
                                                security contractors, as appropriate,
                                                                                                        and other such functions promulgated                  additional measure to protect
                                                information necessary:
                                                                                                        in 5 U.S.C. Chapter 12, or as may be                  information from unauthorized
                                                   (a) To enable them to protect the
                                                                                                        required by law.                                      disclosure or modification. We keep
                                                safety of SSA employees and customers,
                                                the security of the SSA workplace, and                     13. To the Federal Labor Relations                 paper records in cabinets within secure
                                                the operation of SSA facilities, or                     Authority, the Office of the Special                  areas, with access limited to only those
                                                   (b) to assist in investigations or                   Counsel, the Federal Mediation and                    employees who have an official need for
                                                prosecutions with respect to activities                 Conciliation Service, the Federal                     access in order to perform their duties.
                                                that affect such safety and security or                 Service Impasses Panel, or an arbitrator                We annually provide our employees
                                                activities that disrupt the operation of                requesting information in connection                  and contractors with appropriate
                                                SSA facilities.                                         with the investigations of allegations of             security awareness training that
                                                   8. To the National Archives and                      unfair practices, matters before an                   includes reminders about the need to
sradovich on DSK3GMQ082PROD with NOTICES




                                                Records Administration (NARA) under                     arbitrator or the Federal Service                     protect PII and the criminal penalties
                                                44 U.S.C. 2904 and 2906.                                Impasses Panel.                                       that apply to unauthorized access to, or
                                                   9. To appropriate agencies, entities,                                                                      disclosure of PII. See 5 U.S.C. 552a(i)(1).
                                                                                                        POLICIES AND PRACTICES FOR STORAGE OF
                                                and persons when:                                                                                             Furthermore, employees and contractors
                                                                                                        RECORDS:
                                                   (a) SSA suspects or has confirmed                                                                          with access to databases maintaining PII
                                                that there has been a breach of the                       We will maintain records in this                    must annually sign a sanction document
                                                system of records;                                      system in paper and electronic form.                  that acknowledges their accountability


                                           VerDate Sep<11>2014   17:29 May 02, 2018   Jkt 244001   PO 00000   Frm 00070   Fmt 4703   Sfmt 4703   E:\FR\FM\03MYN1.SGM   03MYN1


                                                                                Federal Register / Vol. 83, No. 86 / Thursday, May 3, 2018 / Notices                                                  19591

                                                for inappropriately accessing or                        DEPARTMENT OF STATE                                   established the Working Group to
                                                disclosing such information.                                                                                  coordinate and review environmental
                                                                                                        [Public Notice 10404]
                                                                                                                                                              cooperation activities. As envisioned in
                                                RECORD ACCESS PROCEDURES:
                                                                                                        United States-Morocco Working Group                   the Joint Statement, the Working Group
                                                   Individuals may submit requests for                                                                        develops Plans of Action, reviews and
                                                information about whether this system                   on Environmental Cooperation Meeting
                                                                                                        and Public Session                                    assesses cooperative environmental
                                                contains a record about them by                                                                               activities pursuant to the Plan of Action,
                                                submitting a written request to the                     AGENCY:   Department of State.                        recommends ways to improve such
                                                system manager at the above address,                    ACTION:  Announcement of meetings;                    cooperation, and undertakes such other
                                                which includes their name, SSN, or                      solicitation of suggestions; invitation to            activities as may seem appropriate to
                                                other information that may be in this                   public session.                                       the governments.
                                                system of records that will identify                                                                             Through this notice, the United States
                                                them. Individuals requesting                            SUMMARY:    The Department of State is                is soliciting the views of the public with
                                                notification of, or access to, a record by              providing notice that the governments                 respect to the 2018–2021 Plan of Action.
                                                mail must include: (1) A notarized                      of the United States and Kingdom of                   Members of the public, including NGOs,
                                                statement to us to verify their identity;               Morocco (the governments) intend to                   educational institutions, private sector
                                                or (2) must certify in the request that                 hold a meeting of the United States-                  enterprises, and all other interested
                                                they are the individual they claim to be                Morocco Working Group on                              persons are invited to submit written
                                                and that they understand that the                       Environmental Cooperation (Working                    suggestions regarding items for
                                                knowing and willful request for, or                     Group) and a public session in Rabat,                 inclusion in the meeting agendas or in
                                                acquisition of, a record pertaining to                  Morocco, on May 11, 2018, to discuss                  the 2018–2021 Plan of Action. Please
                                                another individual under false pretenses                implementation of the Joint Statement                 include your full name and identify any
                                                is a criminal offense.                                  on Environmental Cooperation (Joint                   organization or group you represent. We
                                                   Individuals requesting notification of,              Statement).                                           encourage submitters to refer to:
                                                or access to, records in person must                       During the meetings, the governments                  • United States-Morocco Joint
                                                provide their name, SSN, or other                       will discuss how the United States and                Statement on Environmental
                                                information that may be in this system                  Morocco can work together to protect                  Cooperation;
                                                of records that will identify them, as                  and conserve the environment, highlight                  • 2014–2017 Plan of Action Pursuant
                                                well as provide an identity document,                   past bilateral environmental                          to the United States-Morocco Joint
                                                preferably with a photograph, such as a                 cooperation, review activities under the              Statement on Environmental
                                                driver’s license. Individuals lacking                   2014–2017 Plan of Action, and approve                 Cooperation;
                                                identification documents sufficient to                  a 2018–2021 Plan of Action.                              These documents are available at:
                                                establish their identity must certify in                   The Department of State invites                    http://www.state.gov/e/oes/eqt/trade/
                                                writing that they are the individual they               members of the public to submit written               morocco/index.htm.
                                                claim to be and that they understand                    suggestions on items to include on the
                                                that the knowing and willful request for,               meeting agenda and in the 2018–2021                   Brian P. Doherty,
                                                or acquisition of, a record pertaining to               Plan of Action. The Department of State               Director, Office of Environmental Quality and
                                                another individual under false pretenses                also invites interested persons to attend             Transboundary Issues, Department of State.
                                                is a criminal offense.                                  a public session where the public will                [FR Doc. 2018–09378 Filed 5–2–18; 8:45 am]
                                                   These procedures are in accordance                   have the opportunity to ask about                     BILLING CODE 4710–09–P
                                                with our regulations at 20 CFR 401.40                   implementation of the Joint Statement.
                                                and 401.45.                                             DATES: The public session will be held
                                                                                                        on May 11, 2018, in Rabat, Morocco.                   SURFACE TRANSPORTATION BOARD
                                                CONTESTING RECORD PROCEDURES:
                                                                                                        Suggestions on the meeting agenda and/
                                                  Same as record access procedures.                     or the 2018–2021 Plan of Action should                [Docket No. AB 1256]
                                                Individuals should also reasonably                      be provided no later than May 8, 2018,
                                                identify the record, specify the                        to facilitate consideration.                          Boston and Maine Corporation &
                                                information they are contesting, and                    ADDRESSES: Those interested in                        Springfield Terminal Railway
                                                state the corrective action sought and                  attending the public session should                   Company—Adverse Discontinuance of
                                                the reasons for the correction with                     email Eloise Canfield at CanfieldME@                  Operating Authority—Milford-
                                                supporting justification showing how                    state.gov to find out the time and                    Bennington Railroad Company, Inc.
                                                the record is incomplete, untimely,                     location of the session. Suggestions on
                                                inaccurate, or irrelevant. These                                                                                 On April 13, 2018, Boston and Maine
                                                                                                        the meeting agenda and/or the 2018–                   Corporation and the Springfield
                                                procedures are in accordance with our                   2021 Plan of Action should be emailed
                                                regulations at 20 CFR 401.65(a).                                                                              Terminal Railway Company
                                                                                                        to CanfieldME@state.gov or faxed to                   (collectively, Pan Am) filed an
                                                NOTIFICATION PROCEDURES:                                Eloise Canfield at (202) 647–5947, with               application under 49 U.S.C. 10903
                                                  Same as record access procedures.                     the subject line ‘‘United States-Morocco              requesting that the Surface
                                                These procedures are in accordance                      Environmental Cooperation.’’                          Transportation Board (the Board)
                                                with our regulations at 20 CFR 401.40                   FOR FURTHER INFORMATION CONTACT:                      authorize the third-party, or ‘‘adverse,’’
                                                and 401.45.                                             Eloise Canfield, (202) 647–4750 or                    discontinuance of operating authority
                                                                                                        CanfieldME@state.gov.                                 held by Milford-Bennington Railroad
sradovich on DSK3GMQ082PROD with NOTICES




                                                EXEMPTIONS PROMULGATED FOR THE SYSTEM:                  SUPPLEMENTARY INFORMATION: In the                     Company, Inc. (MBR) over
                                                   None.                                                Joint Statement, the governments of the               approximately 5.36 miles of rail line on
                                                                                                        United States and Morocco indicate                    the Hillsborough Branch from milepost
                                                HISTORY:
                                                                                                        their intent ‘‘to pursue efforts to                   11.00 to milepost 16.36 in southern New
                                                   None.                                                enhance bilateral environmental                       Hampshire (the Line). The Line
                                                [FR Doc. 2018–09362 Filed 5–2–18; 8:45 am]              cooperation . . . .’’ In paragraph 5 of               traverses United States Postal Service
                                                BILLING CODE P                                          the Joint Statement, the governments                  Zip Codes 03055 and 03086.


                                           VerDate Sep<11>2014   17:29 May 02, 2018   Jkt 244001   PO 00000   Frm 00071   Fmt 4703   Sfmt 4703   E:\FR\FM\03MYN1.SGM   03MYN1



Document Created: 2018-05-02 23:48:22
Document Modified: 2018-05-02 23:48:22
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a new system of records.
DatesThe system of records notice (SORN) is applicable upon its publication in today's Federal Register, with the exception of the routine uses, which are effective June 4, 2018. We invite public comment on the routine uses or other aspects of this SORN. In accordance with 5 U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day period in which to submit comments. Therefore, please submit any comments by June 4, 2018.
ContactNeil Etter, Government Information Specialist, Privacy Implementation Division, Office of Privacy and Disclosure, Office of the General Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, telephone: (410) 965-8028, email: [email protected]
FR Citation83 FR 19588 

2025 Federal Register | Disclaimer | Privacy Policy
USC | CFR | eCFR