83 FR 2221 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 83, Issue 10 (January 16, 2018)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records they no longer need to conduct agency business. NARA invites public comments on such records schedules.

[Federal Register Volume 83, Number 10 (Tuesday, January 16, 2018)]
[Notices]
[Pages 2221-2223]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-00545]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2018-015]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when agencies no longer need them for current 
Government business. The records schedules authorize agencies to 
preserve records of continuing value in the National Archives of the 
United States and to destroy, after a specified period, records lacking 
administrative, legal, research, or other value. NARA publishes notice 
in the Federal Register for records schedules in which agencies propose 
to destroy records they no longer need to conduct agency business. NARA 
invites public comments on such records schedules.

DATES: NARA must receive requests for copies in writing by February 15, 
2018. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually

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prepare appraisal memoranda that contain additional information 
concerning the records covered by a proposed schedule. You may also 
request these. If you do, we will also provide them once we have 
completed the appraisal. You have 30 days after we send to you these 
requested documents in which to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road, College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA); National Archives and 
Records Administration; 8601 Adelphi Road, College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: NARA publishes notice in the Federal 
Register for records schedules they no longer need to conduct agency 
business. NARA invites public comments on such records schedules, as 
required by 44 U.S.C. 3303a(a).
    Each year, Federal agencies create billions of records on paper, 
film, magnetic tape, and other media. To control this accumulation, 
agency records managers prepare schedules proposing records retention 
periods and submit these schedules for NARA's approval. These schedules 
provide for timely transfer into the National Archives of historically 
valuable records and authorize the agency to dispose of all other 
records after the agency no longer needs them to conduct its business. 
Some schedules are comprehensive and cover all the records of an agency 
or one of its major subdivisions. Most schedules, however, cover 
records of only one office or program or a few series of records. Many 
of these update previously approved schedules, and some include records 
proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Rural Development Agency (DAA-0572-
2017-0004, 9 items, 9 temporary items). Community Facilities Program 
records. This loan and borrower program finances essential community 
facilities in rural areas. Included are field activity reports, routine 
studies, loan application information, borrower files, and loan docket 
records.
    2. Department of Agriculture, Rural Development Agency (DAA-0572-
2017-0007, 7 items, 7 temporary items). Multi-Family Housing Program 
records. This program provides affordable multi-family rental housing 
in rural areas by financing projects aimed at low income elderly and 
disabled individuals and families, as well as domestic farm laborers. 
Included are borrower files, loan applications, field activity reports, 
and loan docket files.
    3. Department of Health and Human Services, Health Resources and 
Services Administration (DAA-0512-2017-0004, 1 item, 1 temporary item). 
Agency-wide system records containing the demographic data of trainees 
of grant programs. Included in this data are training and general 
employment information.
    4. Department of Health and Human Services, Health Resources and 
Services Administration (DAA-0512-2018-0001, 1 item, 1 temporary item). 
Hotline complaint records of the Inspector General's Office relating to 
Health Resources and Services Administration programs. Included in 
these records are the initial complaint, administrative reviews, and 
responses to the Inspector General.
    5. Department of Homeland Security, Bureau of Customs and Border 
Protection (DAA-0568-2017-0005, 8 items, 8 temporary items). Records 
related to international trade compliance, including records of audits, 
recordkeeping requirements, prohibited merchandise and commodities, and 
country of origin markings.
    6. Department of Homeland Security, Bureau of Customs and Border 
Protection (DAA-0568-2017-0014, 1 item, 1 temporary item). Records of 
courses in which agents are trained to instruct other law enforcement 
personnel in professional strategies and practices.
    7. Department of Homeland Security, Federal Emergency Management 
Agency (DAA-0311-2018-0001, 1 item, 1 temporary item). Radiological 
data collected for emergency management planning and assessment.
    8. Department of Homeland Security, Federal Emergency Management 
Agency (DAA-0311-2018-0002, 1 item, 1 temporary item). Master files of 
an electronic information system used to track and monitor personnel 
deployed in disaster response.
    9. Department of Homeland Security, United States Citizenship and 
Immigration Services (DAA-0566-2017-0031, 2 items, 2 temporary items). 
Data elements in an electronic information system used to manage and 
evaluate immigration petition workflow.
    10. Department of Justice, Drug Enforcement Administration (DAA-
0170-2017-0002, 1 item, 1 temporary item). Records related to 
transportation activities that support enforcement operations, 
including justification statements, passenger and cargo manifests, and 
reports.
    11. Department of Justice, United States Marshals Service (DAA-
0527-2017-0010, 1 item, 1 temporary item). Administrative records of 
the aircraft management program such as correspondence and 
instructional files.
    12. Department of the Navy, Agency-wide (DAA-NU-2015-0005, 91 
items, 59 temporary items). Records relating to

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administration and management, including employment records, program 
management, interagency agreements, inspection reports, information 
management, working papers, and related records. Proposed for permanent 
retention are records on policy, organizational charts, command 
histories, directives case files, international agreements, Inspector 
General investigations, criminal investigative case files, and similar 
records.
    13. Department of the Treasury, Internal Revenue Service (DAA-0058-
2017-0016, 13 items, 13 temporary items). Records related to the 
collection of tax debts by private contractors such as case files; 
productivity reports; operational planning, procedure, and development 
files; business process review reports; complaint files; litigation 
background files; employee threat files; and related administrative 
materials.
    14. Federal Election Commission, Information Division (DAA-0339-
2018-0002, 1 item, 1 temporary item). Records related to requests for 
agency staff to speak to external groups.
    15. Peace Corps, Office of Global Operations (DAA-0490-2017-0005, 3 
items, 2 temporary items). Records related to the Office including 
general administrative records such as routine correspondence, reports, 
notices, and meeting agendas and minutes. Proposed for permanent 
retention are high level program records, such as policy files, 
decision memorandums, internal assessments, and reports.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2018-00545 Filed 1-12-18; 8:45 am]
BILLING CODE 7515-01-P