83 FR 24119 - Office of the Deputy Assistant Secretary for Administration Statement of Organization, Functions, and Delegations of Authority

DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families

Federal Register Volume 83, Issue 101 (May 24, 2018)

The Administration for Children and Families (ACF) has realigned The Office of the Deputy Assistant Secretary for Administration (ODASA). This realignment removes the Office of the Chief Information Officer as a direct report to the Assistant Secretary for Children and Families and realigns the Office within the ODASA. It moves the National Grants Center of Excellence to the ODASA's Immediate Office. It also removes the Ethics and Facilities team from the Immediate Office of the ODASA and places the functions in the Office of Workforce Planning and Development.

[Federal Register Volume 83, Number 101 (Thursday, May 24, 2018)]
[Notices]
[Pages 24119-24122]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-11125]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Office of the Deputy Assistant Secretary for Administration 
Statement of Organization, Functions, and Delegations of Authority

AGENCY: Administration for Children and Families, HHS.

ACTION: Notice: Realignment of the Office of the Deputy Assistant 
Secretary for Administration.

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SUMMARY: The Administration for Children and Families (ACF) has 
realigned The Office of the Deputy Assistant Secretary for 
Administration (ODASA). This realignment removes the Office of the 
Chief Information Officer as a direct report to the Assistant Secretary 
for Children and Families and realigns the Office within the ODASA. It 
moves the National Grants Center of Excellence to the ODASA's Immediate 
Office. It also removes the Ethics and Facilities team from the 
Immediate Office of the ODASA and places the functions in the Office of 
Workforce Planning and Development.

FOR FURTHER INFORMATION CONTACT: Ben Goldhaber, Deputy Assistant 
Secretary for Administration, 330 C Street SW, Washington, DC 20201, 
(202) 795-7790.
    This notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (HHS), Administration for Children and Families (ACF) as 
follows: Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, (ODASA), as last amended, 81 FR 49223-49224, July 27, 
2016, and 77 FR 67653-67655, November 13, 2012; Chapter KQ, Office of 
the Chief Information Officer (OCIO), as last amended, 81 FR 49223-
49224, July 27, 2016; Chapter K, Administration for Children and 
Families (ACF), as last amended, 81 FR 87563, December 5, 2016.
    I. Under Chapter K, Administration for Children and Families, 
delete Section K.10, in its entirety and replace with the following:
    K.10 Organization. The Administration for Children and Families 
(ACF) is a principal operating division of the Department of Health and 
Human Services (HHS). The Administration is headed by the Assistant 
Secretary for Children and Families, who reports directly to the 
Secretary. The Assistant Secretary also serves as the Director of Child 
Support Enforcement. In addition to the Assistant Secretary, the 
Administration consists of the Principal Deputy Assistant Secretary, 
the Chief of Staff, the Deputy Assistant Secretary for Administration, 
the Deputy Assistant Secretary for Policy, the Deputy Assistant 
Secretary for Early Childhood Development, the Deputy Assistant 
Secretary for Native American Affairs and Commissioner, Administration 
for Native Americans, the Deputy Assistant Secretary for External 
Affairs, and Staff and Program Offices. ACF is organized as follows:

Office of the Assistant Secretary for Children and Families (KA)
Administration on Children, Youth and Families (KB)
Administration for Native Americans (KE)
Office of Child Support Enforcement (KF)
Office of Community Services (KG)
Office of Family Assistance (KH)
Office of Regional Operations (KJ)
Office of Planning, Research and Evaluation (KM)
Office of Communications (KN)
Office of the Deputy Assistant Secretary for Administration (KP)
Office of Refugee Resettlement (KR)
Office of Legislative Affairs and Budget (KT)
Office of Head Start (KU)
Office of Child Care (KV)
Office of Human Services Emergency Preparedness and Response (KW)

    II. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.00 Mission, delete in its entirety and replace with 
the following:
    KP.00 Mission. The Deputy Assistant Secretary for Administration 
serves as principal advisor to the Assistant Secretary for Children and 
Families on all aspects of personnel administration and management; 
financial management activities; grants policy and overseeing the 
issuance of grants; acquisition advisory services; the ethics program; 
staff development and training activities; organizational development 
and organizational analysis; and administrative services and facilities 
management. The Deputy Assistant Secretary for Administration oversees 
the Diversity Management and Equal Employment Opportunity program and 
all administrative special initiative activities for ACF.
    III. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.10 Organization, delete in its entirety and replace 
with the following:
    KP.10 Organization. The Office of the Deputy Assistant Secretary 
for Administration is headed by the Deputy Assistant Secretary for 
Administration who reports to the Assistant Secretary for Children and 
Families. The Office is organized as follows:

Immediate Office of the Deputy Assistant Secretary for 
Administration (KPA)
Office of Financial Services (KPC)
Office of Workforce Planning and Development (KPD)
Office of Grants Management (KPG)
Grants Management Regional Units (KPGDI-X)
Office of Diversity Management and Equal Employment Opportunity 
(KPH)
Office of the Chief Information Officer (KPI)
Division of Portfolio Management & Governance (KPI1)
Division of Policy, Strategy and Planning (KPI2)
Division of Cyber Security & Privacy (KPI3)
Division of Service & Solution Delivery (KPI4)

    IV. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, paragraph A, delete in its entirety 
and replace with the following:
    KP.20 Functions. A. The Immediate Office of the Deputy Assistant 
Secretary for Administration (ODASA) directs and coordinates all 
administrative activities for the Administration for Children and

[[Page 24120]]

Families (ACF). The Deputy Assistant Secretary for Administration 
serves as ACF's: Chief Financial Officer; Chief Grants Management 
Officer; Federal Manager's Financial Integrity Act (FMFIA) Management 
Control Officer; Deputy Ethics Counselor; Personnel Security 
Representative; and Reports Clearance Officer. The Deputy Assistant 
Secretary for Administration serves as the ACF liaison to the Office of 
the General Counsel, and as appropriate, initiates action in securing 
resolution of legal matters relating to management of the agency, and 
represents the Assistant Secretary on all administrative litigation 
matters.
    The Deputy Assistant Secretary for Administration represents the 
Assistant Secretary in HHS and with other federal agencies and task 
forces in defining objectives and priorities, and in coordinating 
activities associated with federal reform initiatives. ODASA provides 
leadership of assigned ACF special initiatives arising from 
Departmental, federal and non-federal directives to improve service 
delivery to customers.
    The Deputy Assistant Secretary for Administration provides day-to-
day executive leadership and direction to the Immediate Office of the 
Deputy Assistant Secretary, Office of Financial Services, Office of 
Workforce Planning and Development, the Office of Grants Management, 
Office of Diversity Management and Equal Employment Opportunity, and 
the Office of the Chief Information Officer. The Immediate Office of 
the Deputy Assistant Secretary for Administration consists of the 
Deputy Director, Chief of Staff, the Management Operations Team, the 
Acquisition Team, and the Budget Team.
    The Management Operations Team coordinates human capital management 
needs within ODASA. The Team provides leadership, guidance, oversight 
and liaison functions for ODASA personnel related issues and activities 
as well as other administrative functions within ODASA. The Management 
Operations Team coordinates with the Office of Workforce Planning and 
Development to provide ODASA staff with a full array of personnel 
services, including position management, performance management, 
employee recognition, staffing, recruitment, employee and labor 
relations, employee worklife, payroll liaison, staff development, 
training services, and special hiring and placement programs. The Team 
develops and implements ACF travel policies and procedures consistent 
with federal requirements. The Team provides technical assistance and 
oversight; coordinates ACF's use of the Travel Management System; 
manages employee participation in the Travel Charge Card program, and 
coordinates Travel Management Center services for ACF. It purchases and 
tracks common use supplies, stationery and publications. It plans and 
manages reprographic services.
    The Budget Team manages the formulation and execution of ODASA's 
federal administration budget and assigned ACF program and common 
expense budgets. The Budget Team maintains budgetary controls on ODASA 
accounts, reconciling accounting reports and invoices, and monitoring 
all spending. The Team develops, defends and executes the assigned 
funds for rent, repair and alterations, facilities activities, 
telecommunication, information technology, personnel services and 
training. The Team also controls ODASA's credit card for small 
purchases.
    The Acquisition Team provides expert advice and counsel to ACF 
officials on acquisition issues, develops guidance and procedures, and 
ensures compliance with applicable regulations, rules, and policies. 
The Team serves as the liaison with the contracting offices, and 
provides analysis, evaluation, consultation, and advice to management 
on acquisition strategies. The Team leads the ACF implementation on 
cost effective strategies and in the development of the ACF annual 
acquisition plan. The Team works with ACF offices to strategically plan 
short-term and long-term objectives, and leads the agency workgroup on 
acquisition activities. The Team works with the ACF Training Officer 
and the Acquisition Career Manager to coordinate and communicate 
certification training for ACF's Contracting Officer's Representatives.
    V. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, paragraph D, delete in its entirety 
and replace with the following:
    D. The Office of Workforce Planning and Development (OWPD) advises 
the Deputy Assistant Secretary for Administration on human resource 
management, and organizational and employee development activities for 
ACF. OWPD provides leadership, direction and oversight for human 
resource management services provided to ACF. OWPD, in collaboration 
and coordination with the Washington Human Resource Services Center, 
provides advice and assistance to ACF managers in their personnel 
management activities, including recruitment, selection, position 
management, performance management, designated performance and 
incentive awards and employee assistance programs and other services to 
ACF employees. OWPD provides management, direction and oversight of the 
following personnel administrative services: The exercise of appointing 
authority, position classification, awards authorization, performance 
management evaluation, personnel action processing and record keeping, 
merit promotion, special hiring, and placement programs. OWPD serves as 
liaison between ACF, the Department, and the Office of Personnel 
Management. It provides technical advice and assistance on personnel 
policy, regulations, and laws. OWPD formulates and interprets policies 
pertaining to existing personnel administration and management matters 
and formulates and interprets new human resource programs and 
strategies. The Office, in collaboration and coordination with the 
Washington Human Resource Services Center provides oversight and 
management advisory services on all ACF employee relations issues. The 
Office plans and coordinates ACF employee relations and labor relations 
activities, including the application and interpretation of the Federal 
Labor Management Relations Program collective bargaining agreements, 
disciplinary and adverse action regulations and appeals. The Office 
participates in the formulation and implementation of policies, 
practices and matters affecting bargaining unit employees' working 
conditions by assuring management's compliance with the Federal Labor 
Relations Program (5 U.S.C. Chapter 71). The Office maintains 
oversight, leadership and direction of the labor-management and 
employee relations services provided under contract with the Washington 
Human Resource Services Center.
    OWPD is responsible for formulation, planning, analysis and 
development of ACF human resource policies and programs, workforce 
planning, and liaison functions to the Department on ACF payroll 
matters. The Office formulates and oversees the implementation of ACF-
wide policies, regulations and procedures concerning all aspects of the 
Senior Executive Service (SES), and SES-equivalent recruitment, 
staffing, position establishment, compensation, award, performance 
management and related personnel areas. The Office manages the ACF SES 
performance recognition systems and provides services for

[[Page 24121]]

functions of the Executive Secretary to the Executive Resources Board 
and the Performance Review Board. OWPD coordinates Schedule C and 
executive personnel activity with the Office of the Secretary and is 
the focal point for data, reports and analyses relating to Schedule C, 
SES and Executive-level personnel. OWPD advises the Deputy Assistant 
Secretary for Administration on organizational analysis and development 
including: Delegations of authority; planning for new organizational 
elements; and planning, organizing and performing studies, analyses and 
evaluations related to structural, functional and organizational 
issues, problems, and policies to ensure organizational effectiveness. 
The Office administers ACF's system for review, approval and 
documentation of delegations of authority. The Office provides 
technical assistance and guidance to ACF offices on intra-component 
organizational proposals and is responsible for development and/or 
review of inter-component organizational proposals. The Office develops 
policies and procedures for implementing organizational development 
activities and provides leadership of assigned ACF special initiatives 
arising from departmental, federal and non-federal directives to 
improve service delivery to customers and to enhance employee work 
environment. The Office manages and coordinates designated incentive 
awards programs. The Office develops training policies and plans for 
ACF. It provides leadership in directing and managing Agency-wide staff 
development and training activities for ACF. OWPD is responsible for 
the functional management of all information technology and software 
training, common needs training, and management training in the agency, 
including policy development, guidance, technical assistance, and 
evaluation of all aspects of career employee, supervisory, management 
and executive training. It provides guidance in directing and managing 
Agency-wide staff development and training activities for ACF. OWPD is 
responsible for the functional management of career development (all 
levels), supervisory/managerial, and senior executive training in the 
agency. In addition, OWPD is a resource to policy development, 
guidance, technical assistance, and evaluation of all aspects of career 
non-managerial, supervisory, managerial and executive training. The 
Office develops and manages the consolidated training budget for the 
Agency.
    The Office of Workforce Planning and Development is responsible for 
planning, managing, and directing ACF's facility, safety, security, and 
emergency management programs. OWPD provides leadership and direction 
to the Ethics and Facilities team. OWPD serves as the lead for ACF in 
coordination and liaison with Departmental, GSA and other federal 
agencies on implementation of federal facility and security directives. 
The OWPD serves as lead and coordinator for all tenant matters in ACF 
headquarter locations. The Office coordinates facility activities for 
ACF's regional offices. OWPD is responsible for planning and executing 
ACF's environmental health program, and ensuring that appropriate 
occupational health and safety plans are in place. The Office is 
responsible for issuing, managing and controlling badge and cardkey 
systems to control access to agency space for security purposes. The 
Office provides, prepares, coordinates, and disseminates information, 
policy and procedural guidance on administrative and materiel 
management issues on an agency-wide basis. It directs and/or 
coordinates management initiatives to improve ACF administrative and 
materiel management services with the goal of continually improving 
services while containing costs. OWPD establishes and manages contracts 
and/or blanket purchase agreements for administrative support and 
materiel management services, including space design, building 
alteration and repair, reprographics, moving, labor, property 
management and inventory, systems furniture acquisitions and assembly, 
and fleet management. The Office provides management and oversight of 
ACF mail delivery services and activities, including Federal and 
contractor postal services nationwide, covering all classes of U.S. 
Postal Service mail, priority and express mail services, and courier 
services, etc. The Office plans, manages/operates employee 
transportation programs, including shuttle service and fleet 
management; employee and visitor parking. OWPD directs all activities 
associated with the ACF Master Housing Plan, including coordination and 
development of the agency long-range space budget; planning, budgeting, 
identification, solicitation, acceptance and utilization of office and 
special purpose space, repairs, and alterations; serving as principal 
liaison with GSA and other Federal agencies, building managers and 
materiel engineers, architects and commercial representatives, for 
space acquisitions, negotiation of lease terms, dealing with sensitive 
issues such as handicapped barriers, and space shortages. It develops 
and maintains space floor plans and inventories, directory boards, and 
locator signs. The Office serves as principal liaison with private and/
or Federal building managers for all administrative services and 
materiel management activities. It develops and implements policies and 
procedures for the ACF Personal Property Management program, including 
managing the ACF Personal Property Inventory, and other personal 
property activities.
    OWPD manages the agency-wide ethics program. The Office ensures 
that the agency and ACF employees are in compliance with the Executive 
Branch Standards of Ethical Conduct, the HHS Supplemental Standards of 
Ethical Conduct, the criminal conflict of interest statutes, and other 
ethics related laws and regulations. The agency-wide ethics program 
includes the public financial disclosure reporting system, confidential 
financial disclosure reporting system, outside activity prior approval 
and annual report process, non-federal source cash or in-kind travel 
reimbursement, procurement integrity enforcement, standards of ethical 
conduct determinations, conflicts resolution, advisory committees 
ethics program, advice and counsel, education and training, and 
enforcement. The Ethics Officer reports to the DASA, through the 
Director of OWPD, who serves as the ACF Deputy Ethics Counselor.
    VI. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, add paragraph J.
    J. The mission of the Office of the Chief Information Officer 
(OCIO) is to obtain, procure or develop cost effective and efficient IT 
solutions that enable ACF's staff and grantees to successfully fulfill 
programmatic missions that result in the realization of the ACF vision. 
The OCIO implements IT strategies, policies and governance frameworks 
to improve the efficiency and performance of ACF's information 
technology (IT) systems that support ACF business processes in a manner 
that balances risk and cost with required outcomes, while ensuring 
compliance with all federal statutes and regulations. OCIO has ACF-wide 
responsibility for the direction and development of ACF's IT 
acquisition strategy, planning analysis and approval, management of IT 
investments both pre- and post-award, and leadership of key technology 
initiatives. The OCIO provides oversight and guidance on the use of 
business

[[Page 24122]]

process reengineering, performance measurement, and continuous process 
improvement in the development, operation, and application of 
information systems and infrastructure. The OCIO manages cross-
organizational stakeholder relations to maintain a flexible and 
adaptive IT posture that supports a resilient risk management approach 
to IT security and privacy. The OCIO creates policies to provide 
improved management of information resources and technology to more 
efficiently and effectively service ACF's internal and external clients 
and ACF employees. The OCIO will identify the appropriate continuing 
education for staff in the domain of records management, IT security 
and privacy and incident response protocols.
    The Office of the Chief Information Officer is responsible for 
providing centralized information technology (IT) policy, procedures, 
standards, and guidelines. OCIO's responsibilities include: Strategy, 
policy and IT governance, including performance measurement and 
innovation; security, privacy, and risk management, including business 
continuity, standardization and oversight of business processes, 
external compliance, and security strategy and management; financial 
and vendor management and IT acquisition oversight, including 
acquisition strategies, technological approaches, performance 
measurement, vendor selection, cost estimating and optimization; 
service planning and architecture, including quality management and 
enterprise architecture; program and project management; portfolio 
management, applications management, development, and maintenance; IT 
infrastructure and operations; and data services, big data analytics 
and business intelligence.
    The Division of Portfolio Management & Governance provides 
centralized IT Portfolio management functions to include: IT governance 
execution services, vendor management services, IT process training 
services, IT acquisition oversight, portfolio risk management, 
portfolio performance metrics reporting and analysis, post-award 
acquisition support, enterprise architecture compliance oversight, 508 
Compliance oversight, finance and budget execution services, 
integration services, and independent verification testing services.
    The Division of Policy, Strategy, and Planning is responsible for 
providing governance and oversight of centralized enterprise wide IT 
functions across ACF which includes: Strategy, policy and IT 
governance, IT planning and strategic goal alignment, enterprise 
architecture definition and oversight, pre-award acquisition support, 
IT budget definition and oversight, Capital Planning and Investment 
Control (CPIC) services, and business relationship management and IT 
investment planning services.
    The Division of Cyber Security & Privacy provides overall IT 
Security Management for all ACF systems including security and privacy 
risk management, security architecture and engineering support 
services, security assessments and authorizations, privacy and security 
incident response services, privacy impact assessments, vulnerability 
management, security operations functions, security testing, and 
security and privacy policy and governance.
    The Division of Service & Solution Delivery provides overall 
solution delivery and operations services, including: Project 
management, application development, quality assurance testing 
services, infrastructure and operations maintenance services, system/
application training services, data processing services and overall 
customer support service delivery services, i.e. service desk 
operations.

    Dated: May 15, 2018.
Steven Wagner,
Acting Assistant Secretary for Children and Families.
[FR Doc. 2018-11125 Filed 5-23-18; 8:45 am]
 BILLING CODE 4184-40-P