83 FR 38312 - Information Collection; Travel Costs

DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

Federal Register Volume 83, Issue 151 (August 6, 2018)

Page Range		38312-38313
FR Document		2018-16745

In accordance with the Paperwork Reduction Act of 1995 and the Office of Management and Budget (OMB) regulations, the FAR Council invites the public to comment upon a renewal concerning travel costs.

Federal Register, Volume 83 Issue 151 (Monday, August 6, 2018)

[Federal Register Volume 83, Number 151 (Monday, August 6, 2018)]
[Notices]
[Pages 38312-38313]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-16745]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0079; Docket No. 2018-0003; Sequence No. 14]


Information Collection; Travel Costs

AGENCY:  Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice and request for comments.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Paperwork Reduction Act of 1995 and the 
Office of Management and Budget (OMB) regulations, the FAR Council 
invites the public to comment upon a renewal concerning travel costs.

DATES: Submit comments on or before October 5, 2018.

ADDRESSES: The FAR Council invites interested persons to submit 
comments on this collection by either of the following methods:
     Federal eRulemaking Portal: This website provides the 
ability to type short comments directly into the comment field or 
attach a file for lengthier comments. Go to http://www.regulations.gov 
and follow the instructions on the site.
     Mail: General Services Administration, Regulatory 
Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405. 
ATTN: Ms. Mandell/IC 9000-0079, Travel Costs.
    Instructions: All items submitted must cite Information Collection 
9000-0079, Travel Costs. Comments received in response to this docket 
will be made available for public inspection and posted without change, 
including any personal information, at http://www.regulations.gov.
    Comments received generally will be posted without change to http://www.regulations.gov, including any personal and/or business 
confidential information provided. To confirm receipt of your 
comment(s), please

[[Page 38313]]

check www.regulations.gov, approximately two to three days after 
submission to verify posting (except allow 30 days for posting of 
comments submitted by mail). This information collection is pending at 
the FAR Council. The Council will submit it to OMB within 60 days from 
the date of this notice.

FOR FURTHER INFORMATION CONTACT: Ms. Zenaida Delgado, Procurement 
Analyst, at telephone 202-969-7207, or email [email protected].

SUPPLEMENTARY INFORMATION: 

A. Overview of Information Collection

Description of the Information Collection

    1. Type of Information Collection: Revision/Renewal of a currently 
approved collection.
    2. Title of the Collection: Travel Costs.
    3. Agency form number, if any: N/A.

Solicitation of Public Comment

    Written comments and suggestions from the public should address one 
or more of the following four points:
    (1) Evaluate whether the collection of information is necessary for 
the proper performance of the functions of the agency, including 
whether the information will have practical utility;
    (2) Evaluate the accuracy of the agency's estimate of the burden of 
the proposed collection of information, including the validity of the 
methodology and assumptions used;
    (3) Enhance the quality, utility, and clarity of the information to 
be collected; and
    (4) Minimize the burden of the collection of information on those 
who are to respond, including through the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology, e.g., permitting electronic 
submission of responses.

B. Purpose

    This information collection requirement, OMB Control No. 9000-0079, 
currently titled ``Corporate Aircraft Costs,'' is proposed to be 
retitled ``Travel Costs,'' due to consolidation with currently approved 
information collection requirement OMB Control No. 9000-0088, Travel 
Costs.
    This information collection requirement pertains to information 
that a contractor must submit in response to the requirements in FAR 
31.205-46:
    1. FAR 31.205-46(a)(3)--In special or unusual situations, costs 
incurred by a contractor for lodging, meals, and incidental expenses, 
may exceed on a daily basis the per diem rates in effect as set forth 
in the Federal Travel Regulation (FTR) for travel in the conterminous 
48 United States. The actual costs may be allowed only if the 
contractor provides the following:
    a. FAR 31.205-46(a)(3)(ii)--A written justification for use of the 
higher amounts approved by an officer of the contractor's organization 
or designee to ensure that the authority is properly administered and 
controlled to prevent abuse.
    b. FAR 31.205-46(a)(3)(iii)--Advance approval from the contracting 
officer if it becomes necessary to exercise the authority to use the 
higher actual expense method repetitively or on a continuing basis in a 
particular area.
    c. FAR 31.205-46(a)(3)(iv)--Documentation to support actual costs 
incurred including a receipt for each expenditure of $75.00 or more.
    2. FAR 31.205-46(c) requires firms to maintain and make available 
manifest/logs for all flights on company aircraft. As a minimum, the 
manifest/log must indicate:
    a. Date, time, and points of departure;
    b. Destination, date, and time of arrival;
    c. Name of each passenger and relationship to the contractor
    d. Authorization for trip; and
    e. Purpose of trip.
    The information required by (a) and (b) and the name of each 
passenger (required by (c)) are recordkeeping requirements already 
established by Federal Aviation Administration regulations. This 
information, plus the additional required information, is needed to 
ensure that costs of owned, chartered, or leased aircraft are properly 
charged against Government contracts and that directly associated costs 
of unallowable activities are not charged to Government contracts.

C. Annual Reporting Burden

    DoD, GSA and NASA analyzed the FY 2017 data from the Federal 
Procurement Data System (FPDS) to develop the estimated burden hours 
for this information collection.
    1. FAR 31.205-46(a)(3)--Actual travel costs.
    Respondents: 3,247.
    Responses Per Respondent: 10.
    Total Annual Responses: 32,470.
    Hours Per Response: 0.25.
    Total Burden Hours: 8,118.
    2. FAR 31.205-46(c)--Manifest/logs for flights on company aircraft.
    Number of recordkeepers: 797.
    Records per recordkeeper per year: 3.
    Total annual records: 2,391.
    Estimated hours per record: 2.0.
    Total recordkeeping burden hours: 4,782.
    3. Total (counting recordkeepers with respondents).
    Recordkeepers and respondents: 4,044.
    Responses: 34,861.
    Hours (reporting and recordkeeping): 12,900.
    Affected Public: Businesses or other for-profit and not-for-profit 
institutions.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat Division (MVCB), 1800 F Street 
NW, Washington, DC 20405, telephone 202-501-4755.
    Please cite OMB Control No. 9000-0079, Travel Costs, in all 
correspondence.

William Clark,
Director, Office of Governmentwide Acquisition Policy, Office of 
Acquisition Policy, Office of Governmentwide Policy.
[FR Doc. 2018-16745 Filed 8-3-18; 8:45 am]
 BILLING CODE 6820-EP-P

38312 Federal Register / Vol. 83, No. 151 / Monday, August 6, 2018 / Notices

an ISR, the electronic equivalent of the Total Annual Responses: 10,885. Please cite OMB Control No. 9000–
Standard Form (SF) 294, Subcontracting Hours per Response: 1.5. 0007, Subcontracting Plans, in all
Report for Individual Contracts. Total Burden Hours: 16,327.5. correspondence.
Contracts that are not reported in the Individual plan with order level
William Clark,
Federal Procurement Data System reporting
(FPDS) in accordance with FAR Respondents: 197. Director, Office of Governmentwide
Acquisition Policy, Office of Acquisition
4.606(c)(5) do not submit ISRs in eSRS; Responses per Respondent: 3.
Policy, Office of Governmentwide Policy.
they will continue to use the SF 294 to Total Annual Responses: 591.
[FR Doc. 2018–16744 Filed 8–3–18; 8:45 am]
submit the information to the agency. Hours per Response: 1.5.
BILLING CODE 6820–EP–P
4. Written explanation for not using a Total Burden Hours: 886.5.
small business subcontractor as 3. Individual Subcontract Report
specified in the proposal or (ISR). ISRs are submitted semi-annually DEPARTMENT OF DEFENSE
subcontracting plan. Section 1322 of the for each contract with an individual
Small Business Jobs Act of 2010 (Jobs subcontracting plan. The ISR consists of GENERAL SERVICES
Act), Public Law 111–240, amends the data for subcontracting under a given ADMINISTRATION
Small Business Act (15 U.S.C. 637(d)(6)) contract. ISRs are not required for
to require as part of a subcontracting commercial plans. Time required for NATIONAL AERONAUTICS AND
plan that a prime contractor make good reading, preparing information, and data SPACE ADMINISTRATION
faith effort to utilize a small business entry into eSRS is estimated as follows:
subcontractor during performance of a [OMB Control No. 9000–0079; Docket No.
Individual plan without order-level 2018–0003; Sequence No. 14]
contract to the same degree the prime reporting requirement
contractor relied on the small business Respondents: 10,855. Information Collection; Travel Costs
in preparing and submitting its bid or Responses per Respondent: 2.
proposal. If a prime contractor does not Total Annual Responses: 21,710. AGENCY: Department of Defense (DOD),
utilize a small business subcontractor as Hours per Response: 2. General Services Administration (GSA),
described above, the prime contractor is Total Burden Hours: 43,420. and National Aeronautics and Space
required to explain, in writing, to the Individual plan—with order-level Administration (NASA).
contracting officer the reasons why it is reporting requirement ACTION: Notice and request for
unable to do so. Respondents: 197. comments.
C. Annual Reporting Burden Responses per Respondent: 2.
Total Annual Responses: 394. SUMMARY: In accordance with the
1. Subcontracting plan. Hours per Response: 5. Paperwork Reduction Act of 1995 and
Subcontracting plans are provided on a Total Burden Hours: 1,970. the Office of Management and Budget
contract-by-contract basis for individual 4. Written explanation for not using a (OMB) regulations, the FAR Council
subcontracting plans. Individual small business subcontractor as invites the public to comment upon a
subcontracting plans cover the entire specified in the proposal or renewal concerning travel costs.
contract period, including options. subcontracting plan. This explanation is DATES: Submit comments on or before
Commercial plans are provided on an submitted on a contract-by-contract October 5, 2018.
entity basis and cover the fiscal year of basis. FPDS for FY 2017 identified 3,808 ADDRESSES: The FAR Council invites
the contractor. The time required for contracts with individual interested persons to submit comments
development of the plan (including subcontracting plans and 542 entities on this collection by either of the
commercial and individual plans) is awarded contracts with commercial following methods:
estimated as follows: plans, for a total of 4,350 plans for FY • Federal eRulemaking Portal: This
Respondents: 4,350.
2017. We estimate that at most 50%, or website provides the ability to type
Responses per Respondent: 1.
Total Annual Responses: 4,350. 2,175, of these contracts with short comments directly into the
Hours per Response: 5. subcontracting plans may have comment field or attach a file for
Total Burden Hours: 21,750. instances of the prime contractor not lengthier comments. Go to http://
2. Summary Subcontract Report using a small business subcontractor to www.regulations.gov and follow the
(SSR). SSRs are submitted annually for the same extent used in preparing the instructions on the site.
all types of subcontracting plans. One bid or proposal. We estimate two hours • Mail: General Services
SSR is submitted for each commercial as the average time required to read and Administration, Regulatory Secretariat
subcontracting plan. For individual prepare information for this collection. Division (MVCB), 1800 F Street NW,
subcontracting plans, an SSR is required Respondents: 2,175. Washington, DC 20405. ATTN: Ms.
for every agency that funds work under Responses per Respondent: 1. Mandell/IC 9000–0079, Travel Costs.
the contract that the plan covers. Time Total Annual Responses: 2,175. Instructions: All items submitted
required for reading, preparing Hours per Response: 2. must cite Information Collection 9000–
information, and data entry into eSRS is Total Burden Hours: 4,350. 0079, Travel Costs. Comments received
estimated as follows: 5. Summary. in response to this docket will be made
Commercial plan Respondents: 30,312. available for public inspection and
Respondents: 1,653. Total Annual Responses: 41,758. posted without change, including any
Total Burden Hours: 92,010. personal information, at http://
sradovich on DSK3GMQ082PROD with NOTICES

Responses per Respondent: 1.
Total Annual Responses: 1,653. Obtaining Copies of Proposals: www.regulations.gov.
Hours per Response: 2. Requesters may obtain a copy of the Comments received generally will be
Total Burden Hours: 3,306. information collection documents from posted without change to http://
Individual plan without order level the General Services Administration, www.regulations.gov, including any
reporting Regulatory Secretariat Division (MVCB), personal and/or business confidential
Respondents: 10,885. 1800 F Street NW, Washington, DC information provided. To confirm
Responses per Respondent: 1. 20405, telephone 202–501–4755. receipt of your comment(s), please

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Federal Register / Vol. 83, No. 151 / Monday, August 6, 2018 / Notices 38313

check www.regulations.gov, incidental expenses, may exceed on a Total recordkeeping burden hours:
approximately two to three days after daily basis the per diem rates in effect 4,782.
submission to verify posting (except as set forth in the Federal Travel 3. Total (counting recordkeepers with
allow 30 days for posting of comments Regulation (FTR) for travel in the respondents).
submitted by mail). This information conterminous 48 United States. The Recordkeepers and respondents:
collection is pending at the FAR actual costs may be allowed only if the 4,044.
Council. The Council will submit it to contractor provides the following: Responses: 34,861.
OMB within 60 days from the date of a. FAR 31.205–46(a)(3)(ii)—A written Hours (reporting and recordkeeping):
this notice. justification for use of the higher 12,900.
FOR FURTHER INFORMATION CONTACT: Ms. amounts approved by an officer of the Affected Public: Businesses or other
Zenaida Delgado, Procurement Analyst, contractor’s organization or designee to for-profit and not-for-profit institutions.
at telephone 202–969–7207, or email ensure that the authority is properly Obtaining Copies of Proposals:
zenaida.delgado@gsa.gov. administered and controlled to prevent Requesters may obtain a copy of the
SUPPLEMENTARY INFORMATION:
abuse. information collection documents from
b. FAR 31.205–46(a)(3)(iii)—Advance the General Services Administration,
A. Overview of Information Collection approval from the contracting officer if Regulatory Secretariat Division (MVCB),
Description of the Information it becomes necessary to exercise the 1800 F Street NW, Washington, DC
Collection authority to use the higher actual 20405, telephone 202–501–4755.
expense method repetitively or on a Please cite OMB Control No. 9000–
1. Type of Information Collection: continuing basis in a particular area. 0079, Travel Costs, in all
Revision/Renewal of a currently c. FAR 31.205–46(a)(3)(iv)— correspondence.
approved collection. Documentation to support actual costs
2. Title of the Collection: Travel Costs. William Clark,
incurred including a receipt for each
3. Agency form number, if any: N/A. expenditure of $75.00 or more. Director, Office of Governmentwide
Acquisition Policy, Office of Acquisition
Solicitation of Public Comment 2. FAR 31.205–46(c) requires firms to
Policy, Office of Governmentwide Policy.
maintain and make available manifest/
Written comments and suggestions logs for all flights on company aircraft. [FR Doc. 2018–16745 Filed 8–3–18; 8:45 am]
from the public should address one or As a minimum, the manifest/log must BILLING CODE 6820–EP–P
more of the following four points: indicate:
(1) Evaluate whether the collection of a. Date, time, and points of departure;
information is necessary for the proper b. Destination, date, and time of DEPARTMENT OF DEFENSE
performance of the functions of the arrival;
agency, including whether the GENERAL SERVICES
c. Name of each passenger and ADMINISTRATION
information will have practical utility; relationship to the contractor
(2) Evaluate the accuracy of the d. Authorization for trip; and
agency’s estimate of the burden of the NATIONAL AERONAUTICS AND
e. Purpose of trip.
proposed collection of information, SPACE ADMINISTRATION
The information required by (a) and
including the validity of the (b) and the name of each passenger [OMB Control No. 9000–0154; Docket No.
methodology and assumptions used; (required by (c)) are recordkeeping 2018–0053; Sequence No. 2]
(3) Enhance the quality, utility, and requirements already established by
clarity of the information to be Federal Aviation Administration Submission for OMB Review;
collected; and regulations. This information, plus the Construction Wage Rate
(4) Minimize the burden of the additional required information, is Requirements—Price Adjustment
collection of information on those who needed to ensure that costs of owned, (Actual Method)
are to respond, including through the chartered, or leased aircraft are properly AGENCY: Department of Defense (DOD),
use of appropriate automated, charged against Government contracts General Services Administration (GSA),
electronic, mechanical, or other and that directly associated costs of and National Aeronautics and Space
technological collection techniques or unallowable activities are not charged to Administration (NASA).
other forms of information technology, Government contracts.
e.g., permitting electronic submission of ACTION: Notice.
responses. C. Annual Reporting Burden
SUMMARY: Under the provisions of the
B. Purpose DoD, GSA and NASA analyzed the FY Paperwork Reduction Act, the
2017 data from the Federal Procurement Regulatory Secretariat Division will be
This information collection Data System (FPDS) to develop the submitting to the Office of Management
requirement, OMB Control No. 9000– estimated burden hours for this and Budget (OMB) a request to review
0079, currently titled ‘‘Corporate information collection. and approve an extension of a
Aircraft Costs,’’ is proposed to be 1. FAR 31.205–46(a)(3)—Actual travel previously approved information
retitled ‘‘Travel Costs,’’ due to costs. collection requirement regarding the
consolidation with currently approved Respondents: 3,247. price adjustment (Actual Method) for
information collection requirement Responses Per Respondent: 10. Construction Wage Rate Requirements.
OMB Control No. 9000–0088, Travel Total Annual Responses: 32,470.
DATES: Submit comments on or before
sradovich on DSK3GMQ082PROD with NOTICES

Costs. Hours Per Response: 0.25.
This information collection Total Burden Hours: 8,118. September 5, 2018.
requirement pertains to information that 2. FAR 31.205–46(c)—Manifest/logs ADDRESSES: Submit comments regarding
a contractor must submit in response to for flights on company aircraft. this burden estimate or any other aspect
the requirements in FAR 31.205–46: Number of recordkeepers: 797. of this collection of information,
1. FAR 31.205–46(a)(3)—In special or Records per recordkeeper per year: 3. including suggestions for reducing this
unusual situations, costs incurred by a Total annual records: 2,391. burden to: Office of Information and
contractor for lodging, meals, and Estimated hours per record: 2.0. Regulatory Affairs of OMB, Attention:

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Document Created: 2018-11-06 10:37:31
Document Modified: 2018-11-06 10:37:31

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice and request for comments.
Dates		Submit comments on or before October 5, 2018.
Contact		Ms. Zenaida Delgado, Procurement Analyst, at telephone 202-969-7207, or email [email protected]
FR Citation		83 FR 38312

83 FR 38312 - Information Collection; Travel Costs

DEPARTMENT OF DEFENSEGENERAL SERVICES ADMINISTRATIONNATIONAL AERONAUTICS AND SPACE ADMINISTRATION

Federal Register Volume 83, Issue 151 (August 6, 2018)

DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION