83 FR 45912 - Privacy Act of 1974; System of Records

DEPARTMENT OF EDUCATION

Federal Register Volume 83, Issue 176 (September 11, 2018)

Page Range		45912-45916
FR Document		2018-19688

In accordance with the Privacy Act of 1974, as amended (Privacy Act), the Department of Education (Department) publishes this new notice of a system of records entitled ``Postsecondary Education Participants System (PEPS)'' (18-11-09) and a rescinded system of records entitled ``Integrated Partner Management (IPM) system'' (18-11- 21). The Department is rescinding the IPM system because the Department did not implement it and will continue using the PEPS system of records.

Federal Register, Volume 83 Issue 176 (Tuesday, September 11, 2018)

[Federal Register Volume 83, Number 176 (Tuesday, September 11, 2018)]
[Notices]
[Pages 45912-45916]
From the Federal Register Online [www.thefederalregister.org]
[FR Doc No: 2018-19688]

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DEPARTMENT OF EDUCATION

[Docket ID ED-2018-FSA-0031]

Privacy Act of 1974; System of Records

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice of a New System of Records and Rescindment of a System
of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of Education (Department) publishes this
new notice of a system of records entitled ``Postsecondary Education
Participants System (PEPS)'' (18-11-09) and a rescinded system of
records entitled ``Integrated Partner Management (IPM) system'' (18-11-
21). The Department is rescinding the IPM system because the Department
did not implement it and will continue using the PEPS system of
records.

DATES: Submit your comments on the proposed new PEPS system of records
notice and rescinded IPM system of records notice on or before October
11, 2018.
The re-issuance of the PEPS and the rescission of the IPM systems
of records notices will become applicable upon publication in the
Federal Register on September 11, 2018, unless changes are made to the
systems of records notices as a result of public comment. The routine
uses listed under ``ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM,
INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES'' for the new
system of records will become applicable on October 11, 2018, unless
the new system of records notice needs to be revised as a result of
public comment. The Department will publish any changes to the systems
of records notices or routine uses that result from public comment.

ADDRESSES: Submit your comments through the Federal eRulemaking Portal
or via postal mail, commercial delivery, or hand delivery. We will not
accept comments submitted by fax or by email or those submitted after
the comment period. To ensure that we do not receive duplicate copies,
please submit your comments only once. In addition, please include the
Docket ID and at the top of your comments.
Federal eRulemaking Portal: Go to www.regulations.gov to
submit your comments electronically. Information on using
Regulations.gov, including instructions for accessing agency documents,
submitting comments, and viewing the docket, is available on the site
under the ``help'' tab.
Postal Mail, Commercial Delivery, or Hand Delivery: If you
mail or deliver your comments about either system of records, address
them to: Director, Postsecondary Education Participants System, Office
of Student Financial Assistance Programs, U.S. Department of Education,
830 First Street NE, Room 112G1, Washington, DC 20202.
Privacy Note: The Department's policy is to make all comments
received from members of the public available for public viewing in
their entirety on the Federal eRulemaking Portal at
www.regulations.gov. Therefore, commenters should be careful to include
in their comments only information that they wish to make publicly
available.
Assistance to Individuals with Disabilities in Reviewing the
Rulemaking Record: On request, we will provide an appropriate
accommodation or auxiliary aid to an individual with a disability who
needs assistance to review the comments or other documents in the
public rulemaking record for this notice. If you want to schedule an
appointment for this type of accommodation or aid, please contact the
person listed under FOR FURTHER INFORMATION CONTACT.

FOR FURTHER INFORMATION CONTACT: Director, Postsecondary Education
Participants System, Office of Student Financial Assistance Programs,
U.S. Department of Education, 830 First Street NE, Room 112G1,
Washington, DC 20202.
If you use a telecommunications device for the deaf (TDD) or a text
telephone (TTY), you may call the Federal Relay Service, toll free, at
1-800-877-8339.

SUPPLEMENTARY INFORMATION: The PEPS enables the Department of Education
effectively to administer the approval, periodic review, and oversight
of postsecondary educational institutions that participate in the
student aid programs under title IV of the Higher Education Act of
1965, as amended (HEA). A postsecondary educational institution must be
accredited by an accrediting agency recognized by the Department for
that purpose, and the institution must also be authorized by the State
in which it is located to be eligible for programs under title IV of
the HEA. An eligible postsecondary institution must be approved by the
Department for participation in programs under title IV of the HEA.
Postsecondary educational institutions submit an application
through the internet for participation in programs authorized under
title IV of the HEA. PEPS is the back-end repository where the data
provided by those institutions resides and can be accessed by
Department staff to confirm compliance with title IV of the HEA. Any
authorized user can perform an ad hoc data extract from PEPS, and the
PEPS staff provides tailored extracts to users on request. A limited
number of scheduled extracts and uploads are run on a routine basis.
These are fixed files, and no changes are made on either side without
written approval/notice on both sides.
The PEPS system of records notice was last published in full in the
Federal Register on June 4, 1999 (64 FR 30106, 30171-30173), and
amended on December 27, 1999 (64 FR 72384, 72405). This system of
records notice was rescinded on August 8, 2017 (82 FR 37089), with
plans for the PEPS functions and records to be integrated into a new
system of records entitled ``Integrated Partner Management (IPM)
system.'' The Department subsequently determined not to bring the IPM
system of records into service, and, as a result, PEPS was kept in
service. The new PEPS system of records notice is being republished in
full in accordance with the Privacy Act with modifications being made
to system of records notices from the last publications in 1999. The
IPM system of records notice is being rescinded.
The Department is modifying the section of the PEPS notice entitled
``SECURITY CLASSIFICATION'' to add that the system is unclassified and
the section of the PEPS notice entitled ``SYSTEM LOCATION'' to reflect
the current addresses where the system is located. The Department is
modifying the section entitled ``SYSTEM MANAGER(S)'' to reflect the
current location of the Office of Student Financial Assistance Programs
in Federal Student Aid.
The Department is modifying the section of the notice entitled
``RECORD SOURCE CATEGORIES'' to include that the system may obtain
records from other persons or entities from which data is obtained
under the section entitled ``ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES.''

[[Page 45913]]

The Department is modifying routine use (3) entitled ``Litigation
and Alternative Dispute Resolution (ADR) Disclosure'' to indicate that
the Department may make disclosures under this routine use when the
Department requests representation from the Department of Justice for
an employee of the Department who is being sued in his or her
individual capacity as well as to change ``an individual'' to ``a
person'' who has been designated by the Department or otherwise
empowered to resolve or mediate disputes in order to avoid confusion
because the word ``individual'' is a defined term under the Privacy
Act.
The Department is also modifying routine uses (5) entitled
``Employee Grievance, Complaint, or Conduct Disclosure'' and (6)
``Labor Organization Disclosure'' to clarify and promote the
standardization of the language used in this routine use with that used
in the Department's other systems of records notices. The Department is
also modifying routine use (7) entitled ``Freedom of Information Act
(FOIA) or Privacy Act Advice Disclosure'' to permit the Department to
obtain counsel necessary to ensure that individual privacy rights are
protected under the Privacy Act.
The Department is also modifying routine use (9) entitled
``Contract Disclosure'' and routine use (10) entitled ``Research
Disclosure'' to remove language that respectively referenced safeguard
requirements under subsection (m) of the Privacy Act and Privacy Act
safeguards. The Department is revising the language in these routine
uses to clarify that contractors and researchers to whom disclosures
are made under these routine uses will be required to agree to
safeguards to protect the security and confidentiality of the records
in the system. The Department is also revising routine use (9) to
clarify that these safeguards will be entered into ``as part of such a
contract,'' rather than ``before entering into such a contract.''
The Department is further modifying routine use (12) ``Disclosure
to the Office of Management and Budget or the Congressional Budget
Office (CBO) for Credit Reform Act (CRA) Support'' to add that the
Department may disclose records to the CBO as necessary to fulfill CRA
requirements and to clarify that any disclosure must be in accordance
with 2 U.S.C. 661b.
Pursuant to the requirements in Office of Management and Budget
(OMB) M-17-12, the Department is adding the routine use (13) entitled
``Disclosure in the Course of Responding to a Breach of Data'' and
routine use (14) entitled ``Disclosure in Assisting another Agency in
Responding to a Breach of Data.''
The Department is updating the section entitled ``POLICIES AND
PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS'' to reflect the
current Department records retention and disposition schedule covering
records in this system. The Department is also updating the section
entitled ``ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS'' to
include two-factor authentication, firewalls, encryption, and password
protection as additional safeguards.
The Department is modifying the sections entitled ``RECORD ACCESS
PROCEDURES,'' ``CONTESTING RECORDS PROCEDURES,'' and ``NOTIFICATION
PROCEDURES'' to specify the required information that an individual
must provide when making a request for access to or notification of a
record or to contest the content of a record in the system.
Finally, pursuant to the requirements of OMB Circular No. A-108,
the Department is adding a new section entitled ``HISTORY.''
Accessible Format: Individuals with disabilities can obtain this
document in an accessible format (e.g., braille, large print,
audiotape, or compact disc) on request to the program contact person
listed under FOR FURTHER INFORMATION CONTACT.
Electronic Access to This Document: The official version of this
document is the document published in the Federal Register. You may
access the official edition of the Federal Register and the Code of
Federal Regulations via the Federal Digital System at: www.thefederalregister.org/fdsys. At this site you can view this document, as well as all other
documents of this Department published in the Federal Register, in text
or Portable Document Format (PDF). To use PDF you must have Adobe
Acrobat Reader, which is available free at the site.
You may also access documents of the Department published in the
Federal Register by using the article search feature at:
www.federalregister.gov. Specifically, through the advanced search
feature at this site, you can limit your search to documents published
by the Department.

Dated: September 6, 2018.
James F. Manning,
Acting Chief Operating Officer, Federal Student Aid.

For the reasons discussed in the preamble, the Acting Chief
Operating Officer, Federal Student Aid of the U.S. Department of
Education (Department) publishes a notice of a new and a rescinded
system of records to read as follows:
RESCINDED SYSTEM NAME AND NUMBER
Integrated Partner Management (IPM) system (18-11-21).

HISTORY:
The Integrated Partner Management system of records notice was
published in the Federal Register on August 8, 2017 (82 FR 37089-
37094).

NEW SYSTEM NAME AND NUMBER:
Postsecondary Education Participants System (PEPS) (18-11-09).

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Plano Technology Center, 2300 West Plano Parkway, Plano, Texas,
75075-8427;
Federal Student Aid, U.S. Department of Education, 830 First Street
NE, Room 41I1, Washington, DC 20202.
See the Appendix at the end of this system of records notice for
additional system locations.

SYSTEM MANAGER(S):
Director, Postsecondary Education Participants System, Office of
Student Financial Assistance Programs, U.S. Department of Education
(Department), 830 First Street NE, Room 112G1, Washington, DC 20202.
Telephone: (202) 377-3202.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 481, 487, 498 of the Higher Education Act of 1965, as
amended (HEA), (20 U.S.C. 1088, 1094, 1099c); Section 31001(i)(1) of
the Debt Collection Improvement Act of 1996, Public Law 104-134 (31
U.S.C. 7701).

PURPOSE(S) OF THE SYSTEM:
The information maintained in the PEPS is used for the purposes of
determining the initial and continuing eligibility of and the
administrative capability and financial responsibility of postsecondary
educational institutions that participate in the student financial
assistance programs authorized under title IV of the HEA, tracking
school changes and maintaining a history of information regarding
postsecondary educational institutions that have previously applied to
participate or participated in these programs, and documenting any need
for any protective or corrective action against a postsecondary
educational institution or individual associated with that institution.

[[Page 45914]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The PEPS maintains records about individuals who are owners of
postsecondary educational institutions (either individually, as
partners, or owners of the corporate entities that own those
institutions); officials or authorized agents for those institutions;
members of boards of directors or trustees of such institutions;
employees of foreign entities that evaluate the quality of education;
and individuals from third-party servicers that work with postsecondary
educational institutions, including contact persons.

CATEGORIES OF RECORDS IN THE SYSTEM:
The PEPS maintains information regarding the eligibility,
administrative capability, and financial responsibility of
postsecondary educational institutions that participate in the student
financial aid programs authorized under title IV of the HEA, including
the names, Taxpayer Identification Numbers (generally Social Security
numbers (SSNs)), business addresses, phone numbers of the individuals
with substantial ownership interests in, or control over, those
institutions, and personal identification numbers assigned by the
Department.

RECORD SOURCE CATEGORIES:
Information is obtained from applications submitted by
postsecondary educational institutions and their owners who seek
approval for such an institution to participate or continue
participating under new ownership in the student financial assistance
programs authorized under title IV of the HEA, from components of the
Department, from other Federal, State and non-governmental agencies and
organizations that acquire information relevant to the purposes of the
PEPS. Information may also be obtained from other persons or entities
from which data is obtained under routine uses set forth below.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in
this system of records under the routine uses listed in this system of
records without the consent of the individual if the disclosure is
compatible with the purposes for which the record was collected. These
disclosures may be made on a case-by-case basis or, if the Department
has complied with the computer matching requirements of the Privacy Act
of 1974, as amended (Privacy Act), under a computer matching agreement.
(1) Program Purposes. The Department may disclose information
contained in the PEPS to appropriate guaranty agencies, educational and
financial institutions, accrediting agencies, and appropriate Federal,
State, or local agencies, in order to verify and assist with the
determination of eligibility, administrative capability, and financial
responsibility of postsecondary educational institutions that have
applied to participate in the student financial assistance programs
authorized under title IV of the HEA.
(2) Enforcement Disclosure. In the event that information in this
system of records indicates, either on its face or in connection with
other information, a violation or potential violation of any applicable
statute, regulation, or order of a competent authority, the Department
may disclose the relevant records in the PEPS, as a routine use, to the
appropriate agency, whether foreign, Federal, State, Tribal, or local,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
executive order or rule, regulation, or order issued pursuant thereto.
(3) Litigation and Alternative Dispute Resolution (ADR) Disclosure.
(a) Introduction. In the event that one of the parties listed below
in subsections (i) through (v) is involved in judicial or
administrative litigation or ADR, or has an interest in judicial or
administrative litigation or ADR, the Department may disclose PEPS
records to the parties described in paragraphs (b), (c), and (d) of
this routine use under the conditions specified in those paragraphs:
(i) The Department of Education, or any component of the
Department;
(ii) Any Department employee in his or her official capacity;
(iii) Any employee of the Department in his or her individual
capacity where the Department of Justice (DOJ) has been requested to or
has agreed to provide or arrange for representation for the employee;
(iv) Any employee of the Department in his or her individual
capacity where the agency has agreed to represent the employee; or
(v) The United States, where the Department determines that the
litigation is likely to affect the Department or any of its components.
(b) Disclosure to the Department of Justice. If the Department
determines that disclosure of certain records to the DOJ is relevant
and necessary to judicial or administrative litigation or ADR, the
Department may disclose those records as a routine use to the DOJ.
(c) Adjudicative Disclosure. If the Department determines that
disclosure of certain records to an adjudicative body before which the
Department is authorized to appear, or to a person or entity designated
by the Department or otherwise empowered to resolve or mediate
disputes, is relevant and necessary to the judicial or administrative
litigation or ADR, the Department may disclose those records as a
routine use to that adjudicative body, person, or entity.
(d) Disclosure to Parties, Counsel, Representatives, and Witnesses.
If the Department determines that disclosure of certain records to a
party, counsel, representative, or witness is relevant and necessary to
the judicial or administrative litigation or ADR, the Department may
disclose those records as a routine use to the party, counsel,
representative, or witness.
(4) Employment, Benefit, and Contracting Disclosure.
(a) For decisions by the Department. The Department may disclose
records to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement or other pertinent records, or
to another public authority or professional organization, if necessary
to obtain information relevant to a Department decision concerning the
hiring or retention of an employee or other personnel action, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
(b) For decisions by Other Public Agencies and Professional
Organizations. The Department may disclose records to a Federal, State,
local, or foreign agency or other public authority or professional
organization, in connection with the hiring or retention of an employee
or other personnel action, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the record is relevant and necessary to the
receiving entity's decision on the matter.
(5) Employee Grievance, Complaint, or Conduct Disclosure. If a
record is relevant and necessary to an employee grievance, complaint,
or disciplinary action involving a present or former employee of the
Department, the Department may disclose a record from this system of
records in the course of investigation, fact-finding, or adjudication,
to any party to the grievance, complaint, or action; to the party's
counsel or representative; to a witness; or to a designated fact-
finder, mediator, or other person designated to resolve issues or
decide the matter.

[[Page 45915]]

(6) Labor Organization Disclosure. The Department may disclose
records from this system of records to an arbitrator to resolve
disputes under a negotiated grievance process or to officials of a
labor organization recognized under 5 U.S.C. chapter 71 when relevant
and necessary to their duties of exclusive representation.
(7) Freedom of Information Act (FOIA) or Privacy Act Advice
Disclosure. The Department may disclose records to the DOJ or the
Office of Management and Budget (OMB) if the Department seeks advice
regarding whether records maintained in this system of records are
required to be disclosed under the FOIA or Privacy Act.
(8) Disclosure to the DOJ. The Department may disclose records to
the DOJ to the extent necessary for obtaining DOJ advice on any matter
relevant to an audit, inspection, or other inquiry related to the
programs covered by this system.
(9) Contract Disclosure. If the Department contracts with an entity
for the purpose of performing any function that requires disclosure of
records in this system to employees of the contractor, the Department
may disclose the records to those employees. As part of such a
contract, the Department shall require the contractor to agree to
maintain safeguards to protect the security and confidentiality of the
records in the system.
(10) Research Disclosure. The Department may disclose records to a
researcher if an appropriate official of the Department determines that
the individual or organization to which the disclosure would be made is
qualified to carry out specific research related to functions or
purposes of this system of records. The official may disclose records
from this system of records to that researcher solely for the purpose
of carrying out that research related to the functions or purposes of
this system of records. The researcher shall be required to agree to
maintain safeguards to protect the security and confidentiality of the
disclosed records.
(11) Congressional Member Disclosure. The Department may disclose
records to a member of Congress from the record of an individual in
response to an inquiry from the member made at the written request of
that individual. The member's right to the information is no greater
than the right of the individual who requested it.
(12) Disclosure to the Office of Management and Budget or the
Congressional Budget Office (CBO) for Credit Reform Act (CRA) Support.
The Department may disclose records to the OMB or the CBO as necessary
to fulfill CRA requirements in accordance with 2 U.S.C. 661b.
(13) Disclosure in the Course of Responding to a Breach of Data.
The Department may disclose records to appropriate agencies, entities,
and persons when (a) the Department suspects or has confirmed that
there has been a breach of the system of records; (b) the Department
has determined that as a result of the suspected or confirmed breach
there is a risk of harm to individuals, the Department (including its
information systems, program, and operation), the Federal Government,
or national security; and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with the Department's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
(14) Disclosure in Assisting another Agency in Responding to a
Breach of Data. The Department may disclose records from this system to
another Federal agency or Federal entity, when the Department
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained on electronic data files on a server.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are indexed by the name of the institution or
organization, and may be retrieved by the OPEID of postsecondary
educational institution, EIN (Entity Identification Number) of the
postsecondary educational institution or entity; or the name or the
Taxpayer Identification Number (generally the Social Security number)
of the individual.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are maintained and disposed of in accordance with the
Department Records Schedule 074: FSA Guaranty Agency, Financial and
Education Institution Eligibility, Compliance, Monitoring and Oversight
Records (N1-441-09-15). Records are destroyed/deleted 30 years after
cut off. Cut off occurs at the end of the fiscal year when final action
is completed.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All physical access to the Department of Education sites, and the
site of Department contractor where this system of records is
maintained, is controlled and monitored by security personnel who check
each individual entering the building for his or her employee or
visitor badge. The computer system employed by the Department offers a
high degree of resistance to tampering and circumvention with
firewalls, encryption, and password protection. This security system
limits data access to staff of the Department, guarantors, accrediting
agencies, State agencies, and Department contractors on a ``need-to-
know'' basis, and controls individual users' ability to access and
alter records within the system. All users of this system of records
are given a unique user ID with personal identifiers. All interactions
by individual users with the system are recorded. Access to the system
requires two-factor authentication.

RECORD ACCESS PROCEDURES:
If you wish to gain access to any record in the system of records,
you must contact the system manager at the address listed above. You
must provide the necessary particulars of your name, SSN, and any other
identifying information requested by the Department, while processing
the request, to distinguish between individuals with the same name.
Such requests must meet the requirements of 34 CFR 5b.5.

CONTESTING RECORD PROCEDURES:
If you wish to contest the content of a record in the system
pertaining to you, you must contact the system manager at the address
listed above. The request to amend must be made in writing and
addressed to the system manager at the address provided above with the
necessary particulars of your name, SSN, and any other identifying
information requested by the Department, while processing the request,
to distinguish between individuals with the same name. The request must
identify the particular record within the PEPS that you wish to have
changed, state whether you wish to have the record amended, corrected,
or deleted, and explain the reasons why you wish to have the record
changed. Requests to amend a record must meet

[[Page 45916]]

the requirements of the Department's Privacy Act regulations at 34 CFR
5b.7.

NOTIFICATION PROCEDURES:
If you wish to determine whether a record exists regarding you in
the system, you must contact the system manager at the address listed
above. You must provide the necessary particulars of your name, SSN,
and any other identifying information requested by the Department,
while processing the request, to distinguish between individuals with
the same name. Your request must meet the requirements of the
regulations at 34 CFR 5b.5, including proof of identity.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
The system of records was published in the Federal Register on June
4, 1999 (64 FR 30106, 30171-30173), and amended on December 27, 1999
(64 FR 72384, 72405). This system of records was rescinded on August 8,
2017 (82 FR 37089-37094).
Appendix to 18-11-09

ADDITIONAL SYSTEM LOCATIONS:
Boston Office, 5 Post Office Square, Boston, MA 02109. New York
Office, 32 Old Slip, New York, NY 10005. Philadelphia Office, The
Wanamaker Building, 100 Penn Square East, Philadelphia, PA 19107.
Chicago Office, Citigroup Center, 500 W Madison Street Chicago, IL
60661.
Atlanta Office, 61 Forsyth Street SW, Atlanta, GA 30303.
Dallas Office, 1999 Bryan Street, Dallas, TX 75201.
Kansas City Office, 1010 Walnut Street, Kansas City, MO 64106.
Denver Office, Cesar E. Chavez Memorial Building, 1244 Speer
Boulevard, Denver, CO 80204.
San Francisco Office, 50 Beale Street, San Francisco, CA 94105.
Seattle Office, 915 Second Avenue, Seattle, WA 98174.
U.S. Department of Education, 400 Maryland Avenue SW, Washington,
DC 20202.

[FR Doc. 2018-19688 Filed 9-10-18; 8:45 am]
BILLING CODE 4000-01-P

45912 Federal Register / Vol. 83, No. 176 / Tuesday, September 11, 2018 / Notices

Dated: September 6, 2018. include the Docket ID and at the top of eligible for programs under title IV of
James F. Manning, your comments. the HEA. An eligible postsecondary
Acting Chief Operating Officer, Federal • Federal eRulemaking Portal: Go to institution must be approved by the
Student Aid. www.regulations.gov to submit your Department for participation in
[FR Doc. 2018–19738 Filed 9–10–18; 8:45 am] comments electronically. Information programs under title IV of the HEA.
BILLING CODE 4000–01–P on using Regulations.gov, including Postsecondary educational
instructions for accessing agency institutions submit an application
documents, submitting comments, and through the internet for participation in
DEPARTMENT OF EDUCATION viewing the docket, is available on the programs authorized under title IV of
site under the ‘‘help’’ tab. the HEA. PEPS is the back-end
[Docket ID ED–2018–FSA–0031]
• Postal Mail, Commercial Delivery, repository where the data provided by
Privacy Act of 1974; System of or Hand Delivery: If you mail or deliver those institutions resides and can be
Records your comments about either system of accessed by Department staff to confirm
records, address them to: Director, compliance with title IV of the HEA.
AGENCY: Federal Student Aid, Postsecondary Education Participants Any authorized user can perform an ad
Department of Education. System, Office of Student Financial hoc data extract from PEPS, and the
ACTION: Notice of a New System of Assistance Programs, U.S. Department PEPS staff provides tailored extracts to
Records and Rescindment of a System of of Education, 830 First Street NE, Room users on request. A limited number of
Records. 112G1, Washington, DC 20202. scheduled extracts and uploads are run
Privacy Note: The Department’s on a routine basis. These are fixed files,
SUMMARY: In accordance with the policy is to make all comments received and no changes are made on either side
Privacy Act of 1974, as amended from members of the public available for without written approval/notice on both
(Privacy Act), the Department of public viewing in their entirety on the sides.
Education (Department) publishes this Federal eRulemaking Portal at The PEPS system of records notice
new notice of a system of records www.regulations.gov. Therefore, was last published in full in the Federal
entitled ‘‘Postsecondary Education commenters should be careful to Register on June 4, 1999 (64 FR 30106,
Participants System (PEPS)’’ (18–11–09) include in their comments only 30171–30173), and amended on
and a rescinded system of records information that they wish to make December 27, 1999 (64 FR 72384,
entitled ‘‘Integrated Partner publicly available. 72405). This system of records notice
Management (IPM) system’’ (18–11–21). Assistance to Individuals with was rescinded on August 8, 2017 (82 FR
The Department is rescinding the IPM Disabilities in Reviewing the 37089), with plans for the PEPS
system because the Department did not Rulemaking Record: On request, we will functions and records to be integrated
implement it and will continue using provide an appropriate accommodation into a new system of records entitled
the PEPS system of records. or auxiliary aid to an individual with a ‘‘Integrated Partner Management (IPM)
DATES: Submit your comments on the disability who needs assistance to system.’’ The Department subsequently
proposed new PEPS system of records review the comments or other determined not to bring the IPM system
notice and rescinded IPM system of documents in the public rulemaking of records into service, and, as a result,
records notice on or before October 11, record for this notice. If you want to PEPS was kept in service. The new
2018. schedule an appointment for this type of PEPS system of records notice is being
The re-issuance of the PEPS and the accommodation or aid, please contact republished in full in accordance with
rescission of the IPM systems of records the person listed under FOR FURTHER the Privacy Act with modifications
notices will become applicable upon INFORMATION CONTACT. being made to system of records notices
publication in the Federal Register on FOR FURTHER INFORMATION CONTACT: from the last publications in 1999. The
September 11, 2018, unless changes are Director, Postsecondary Education IPM system of records notice is being
made to the systems of records notices Participants System, Office of Student rescinded.
as a result of public comment. The Financial Assistance Programs, U.S. The Department is modifying the
routine uses listed under ‘‘ROUTINE Department of Education, 830 First section of the PEPS notice entitled
USES OF RECORDS MAINTAINED IN Street NE, Room 112G1, Washington, ‘‘SECURITY CLASSIFICATION’’ to add
THE SYSTEM, INCLUDING DC 20202. that the system is unclassified and the
CATEGORIES OF USERS AND If you use a telecommunications section of the PEPS notice entitled
PURPOSES OF SUCH USES’’ for the device for the deaf (TDD) or a text ‘‘SYSTEM LOCATION’’ to reflect the
new system of records will become telephone (TTY), you may call the current addresses where the system is
applicable on October 11, 2018, unless Federal Relay Service, toll free, at 1– located. The Department is modifying
the new system of records notice needs 800–877–8339. the section entitled ‘‘SYSTEM
to be revised as a result of public SUPPLEMENTARY INFORMATION: The PEPS MANAGER(S)’’ to reflect the current
comment. The Department will publish enables the Department of Education location of the Office of Student
any changes to the systems of records effectively to administer the approval, Financial Assistance Programs in
notices or routine uses that result from periodic review, and oversight of Federal Student Aid.
public comment. postsecondary educational institutions The Department is modifying the
ADDRESSES: Submit your comments that participate in the student aid section of the notice entitled ‘‘RECORD
through the Federal eRulemaking Portal programs under title IV of the Higher SOURCE CATEGORIES’’ to include that
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or via postal mail, commercial delivery, Education Act of 1965, as amended the system may obtain records from
or hand delivery. We will not accept (HEA). A postsecondary educational other persons or entities from which
comments submitted by fax or by email institution must be accredited by an data is obtained under the section
or those submitted after the comment accrediting agency recognized by the entitled ‘‘ROUTINE USES OF RECORDS
period. To ensure that we do not receive Department for that purpose, and the MAINTAINED IN THE SYSTEM,
duplicate copies, please submit your institution must also be authorized by INCLUDING CATEGORIES OF USERS
comments only once. In addition, please the State in which it is located to be AND PURPOSES OF SUCH USES.’’

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45916 Federal Register / Vol. 83, No. 176 / Tuesday, September 11, 2018 / Notices

the requirements of the Department’s ACTION: Notice. of information technology. Please note
Privacy Act regulations at 34 CFR 5b.7. that written comments received in
SUMMARY: In accordance with the response to this notice will be
NOTIFICATION PROCEDURES: Paperwork Reduction Act of 1995, ED is considered public records.
If you wish to determine whether a proposing a revision of an existing Title of Collection: E-Complaint
record exists regarding you in the information collection. Form(FERPA) and PPRA E-Complaint
system, you must contact the system DATES: Interested persons are invited to Form.
manager at the address listed above. submit comments on or before OMB Control Number: 1880–0544.
You must provide the necessary November 13, 2018. Type of Review: A revision of an
particulars of your name, SSN, and any ADDRESSES: To access and review all the existing information collection.
other identifying information requested documents related to the information Respondents/Affected Public:
by the Department, while processing the collection listed in this notice, please Individuals or Households.
request, to distinguish between use http://www.regulations.gov by Total Estimated Number of Annual
individuals with the same name. Your searching the Docket ID number ED– Responses: 500.
request must meet the requirements of 2018–ICCD–0093. Comments submitted Total Estimated Number of Annual
the regulations at 34 CFR 5b.5, in response to this notice should be Burden Hours: 500.
including proof of identity. submitted electronically through the Abstract: The Family Policy
EXEMPTIONS PROMULGATED FOR THE SYSTEM: Federal eRulemaking Portal at http:// Compliance Office (FPCO) reviews,
None. www.regulations.gov by selecting the investigates, and processes complaints
Docket ID number or via postal mail, of alleged violations of the Family
HISTORY: commercial delivery, or hand delivery. Education Rights and Privacy Act
The system of records was published Please note that comments submitted by (FERPA) and the Protection of Pupil
in the Federal Register on June 4, 1999 fax or email and those submitted after Rights Amendment (PPRA) filed by
(64 FR 30106, 30171–30173), and the comment period will not be parents and eligible students. FPCO’s
amended on December 27, 1999 (64 FR accepted. Written requests for authority to investigate, review, and
72384, 72405). This system of records information or comments submitted by process complaints extends to
was rescinded on August 8, 2017 (82 FR postal mail or delivery should be allegations of violations of FERPA by
37089–37094). addressed to the Director of the any recipient of United States
Information Collection Clearance Department of Education (Department)
Appendix to 18–11–09
Division, U.S. Department of Education, funds under a program administered by
ADDITIONAL SYSTEM LOCATIONS: 550 12th Street SW, PCP, Room 9089, the Secretary (e.g., schools, school
Boston Office, 5 Post Office Square, Washington, DC 20202–0023. districts, postsecondary institutions,
Boston, MA 02109. New York Office, 32 FOR FURTHER INFORMATION CONTACT: For state educational agencies, and other
Old Slip, New York, NY 10005. specific questions related to collection third parties that receive Department
Philadelphia Office, The Wanamaker activities, please contact Angela funds). This revision includes the
Building, 100 Penn Square East, Arrington, (202)260–8915. addition of the PPRA Complaint form
Philadelphia, PA 19107. SUPPLEMENTARY INFORMATION: The that would allow parents to file a
Chicago Office, Citigroup Center, 500 Department of Education (ED), in complaint. The Department expects to
W Madison Street Chicago, IL 60661. accordance with the Paperwork receive more than 10 complaints under
Atlanta Office, 61 Forsyth Street SW, Reduction Act of 1995 (PRA) (44 U.S.C. the PPRA requiring approval.
Atlanta, GA 30303. 3506(c)(2)(A)), provides the general Dated: September 5, 2018.
Dallas Office, 1999 Bryan Street, public and Federal agencies with an
Dallas, TX 75201. Stephanie Valentine,
opportunity to comment on proposed, Acting Director, Information Collection
Kansas City Office, 1010 Walnut
revised, and continuing collections of Clearance Division, Office of the Chief Privacy
Street, Kansas City, MO 64106.
Denver Office, Cesar E. Chavez information. This helps the Department Officer, Office of Management.
Memorial Building, 1244 Speer assess the impact of its information [FR Doc. 2018–19672 Filed 9–10–18; 8:45 am]
Boulevard, Denver, CO 80204. collection requirements and minimize BILLING CODE 4000–01–P
San Francisco Office, 50 Beale Street, the public’s reporting burden. It also
San Francisco, CA 94105. helps the public understand the
Seattle Office, 915 Second Avenue, Department’s information collection
requirements and provide the requested DEPARTMENT OF ENERGY
Seattle, WA 98174.
U.S. Department of Education, 400 data in the desired format. ED is
Proposed Distribution of Residual
Maryland Avenue SW, Washington, DC soliciting comments on the proposed
Citronelle Settlement Agreement
20202. information collection request (ICR) that
Funds
[FR Doc. 2018–19688 Filed 9–10–18; 8:45 am]
is described below. The Department of
Education is especially interested in AGENCY: Office of Hearings and Appeals,
BILLING CODE 4000–01–P
public comment addressing the Department of Energy.
following issues: (1) Is this collection ACTION: Notice of implementation of
DEPARTMENT OF EDUCATION necessary to the proper functions of the special refund procedures.
Department; (2) will this information be
[Docket No. ED–2018–ICCD–0093] processed and used in a timely manner; SUMMARY: The Office of Hearings and
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(3) is the estimate of burden accurate; Appeals (OHA) of the Department of
Agency Information Collection
(4) how might the Department enhance Energy (DOE) announces the procedures
Activities; Comment Request; E-
the quality, utility, and clarity of the for the disbursement of residual funds
Complaint Form(FERPA) and PPRA E-
information to be collected; and (5) how (totaling approximately $59,000)
Complaint Form
might the Department minimize the remaining in various Citronelle
AGENCY:Office of Management (OM), burden of this collection on the Settlement Agreement escrow accounts
Department of Education (ED). respondents, including through the use to the parties to the Agreement.

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Document Created: 2018-09-11 01:03:04
Document Modified: 2018-09-11 01:03:04

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of a New System of Records and Rescindment of a System of Records.
Dates		Submit your comments on the proposed new PEPS system of records notice and rescinded IPM system of records notice on or before October 11, 2018.
Contact		Director, Postsecondary Education Participants System, Office of Student Financial Assistance Programs, U.S. Department of Education, 830 First Street NE, Room 112G1, Washington, DC 20202.
FR Citation		83 FR 45912