83_FR_48830 83 FR 48643 - Agency Information Collection Activities: Submission for OMB Review; Comment Request

83 FR 48643 - Agency Information Collection Activities: Submission for OMB Review; Comment Request

DEPARTMENT OF HEALTH AND HUMAN SERVICES
Substance Abuse and Mental Health Services Administration

Federal Register Volume 83, Issue 187 (September 26, 2018)

Page Range48643-48645
FR Document2018-20887

Federal Register, Volume 83 Issue 187 (Wednesday, September 26, 2018)
[Federal Register Volume 83, Number 187 (Wednesday, September 26, 2018)]
[Notices]
[Pages 48643-48645]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-20887]


-----------------------------------------------------------------------

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Substance Abuse and Mental Health Services Administration


Agency Information Collection Activities: Submission for OMB 
Review; Comment Request

    Periodically, the Substance Abuse and Mental Health Services 
Administration (SAMHSA) will publish a summary of information 
collection requests under OMB review, in compliance with the Paperwork 
Reduction Act (44 U.S.C. Chapter 35). To request a copy of these 
documents, call the SAMHSA Reports Clearance Officer on (240) 276-1243.

Project: Mental Health Client/Participant Outcome Measures

(OMB No. 0930-0285)--Revision

    SAMHSA is requesting approval to add 13 questions to its existing 
Adult Measure data collection tool, and seven questions to its Child/
Caregiver Measure data collection tool, for Center for Mental Health 
Services (CMHS) grantees. These additional questions are related to 
specific outcomes for specific grant programs. Grantees will be 
required to answer no more than four of the new questions, in addition 
to the existing questions on the data collection instruments. 
Currently, the information collected from this instrument is entered 
and stored on SAMHSA's Performance Accountability and Reporting System, 
which is a real-time, performance management system that captures 
information on the substance abuse treatment and mental health services 
delivered in the United States. Continued approval of this information 
collection will allow SAMHSA to continue to meet Government Performance 
and Results Modernization Act of 2010 (GPRMA) reporting requirements 
that quantify the effects and accomplishments of its discretionary 
grant programs, which are consistent with OMB guidance.
    SAMHSA and its Centers will use the data collected for annual 
reporting required by GPRMA, to describe and understand changes in 
outcomes from baseline to follow-up to discharge. SAMHSA's report for 
each fiscal year will include actual results of performance monitoring 
for the three preceding fiscal years. Information collected through 
this request will allow SAMHSA to report on the results of these 
performance outcomes as well as be consistent with SAMHSA-specific 
performance domains, and to assess the accountability and performance 
of its discretionary grant programs. The additional information 
collected through this request will allow SAMHSA to improve its ability 
to assess the impact of its programs on key outcomes of interest and to 
gather vital diagnostic information about clients served by CMHS 
discretionary grant programs.
    Changes have been made to add a total of 13 questions to the 
existing Adult tool, and seven questions to the Child/Caregiver tool. 
Questions will be selected by SAMHSA based on the specific goals and 
characteristics of the grant program. The 13 questions added to the 
Adult tool are:
    (1) Behavioral Health Diagnoses--Please indicate patient's current 
behavioral health diagnoses using the International Classification of 
Diseases, 10th revision, Clinical Modification (ICD-10-CM) codes listed 
below.
    (2) [For client] In the past 30 days, how often have you taken all 
of your psychiatric medication(s) as prescribed to you?
    (3) [For grantee] In the past 30 days, how compliant has the client 
been with their treatment?
    (4) [For grantee] Did the client screen positive for a mental 
health or co-occurring disorder?
    a. Mental health disorder.
    b. Co-occurring disorder.
    (i) If client screened positive, was the client referred to the 
following types of services?
    (1) Mental health services.
    (2) Co-occurring services.
    (ii) If client was referred to services, did they receive the 
following services?
    (1) Mental health services.
    (2) Co-occurring services.
    (5) [For client] Please indicate the degree to which you agree or 
disagree with the following statement: Receiving community-based 
services through the [insert grantee name] program has helped me to 
avoid further contact with the police and the criminal justice system.
    (6) [For client] In the past 30 days, how many times have you:
    (i) Been to the emergency room for a physical health care problem?
    (ii) Been hospitalized for a physical health care problem?
    (7) [For grantee] Please indicate which type of funding source(s) 
that was (were) used to pay for the services provided to this client 
since their last interview. (Check all that apply):
    (a) Current SAMHSA grant funding.
    (b) Other federal grant funding.
    (c) State funding.
    (d) Client's private insurance.
    (e) Medicaid/Medicare.
    (f) Other (Specify): ______.
    (8) [For client] Did the program provide the following:

[[Page 48644]]

    (a) HIV test?
    (i) If yes, what was the result?
    (ii) If result was positive, were you connected to treatment 
services?
    (b) Hepatitis B (HBV) test?
    (i) If yes, what was the result?
    (ii) If result was positive, were you connected to treatment 
services?
    (c) Hepatitis C (HCV) test?
    (i) If yes, what was the result?
    (ii) If result was positive, were you connected to treatment 
services?
    (9) [For client if HIV status is positive].
    (a) Did you receive a referral from [grantee] to medical care?
    (b) Have you been prescribed an antiretroviral medication (ART)?
    (i) For clients who report being prescribed an ART: In the past 30 
days, how often have you taken your ART as prescribed to you?
    (10) [For client] In the past 30 days:
    (a) How many times have you thought about killing yourself?
    (b) How many times did you attempt to kill yourself?
    (11) [For grantee] Has the client experienced a first episode of 
psychosis (FEP) since their last interview?
    (i) If yes, please indicate the approximate date that the client 
initially experienced the FEP.
    (ii) If yes, was the client referred to FEP services?
    (iii) If yes, please indicate the first date that the client 
received FEP services/treatment.
    (12) [For client] How often does a member of your team interact 
with you?
    (13) [For client] If the client indicated that they were enrolled 
in school: During the past 30 days of school, how many days were you 
absent for any reason?
    The seven (7) questions being added to the Child/Caregiver tool 
are:
    (1) Behavioral Health Diagnoses--Please indicate patient's current 
behavioral health diagnoses using the International Classification of 
Diseases, 10th revision, Clinical Modification (ICD-10-CM) codes listed 
below.
    (2) [For client] In the past 30 days:
    (a) How many times have you thought about killing yourself?
    (b) How many times did you attempt to kill yourself?
    (3) [For grantee] Please indicate which type of funding source(s) 
was (were) used to pay for the services provided to this client since 
their last interview.
    (a) Current SAMHSA grant funding.
    (b) Other federal grant funding.
    (c) State funding.
    (d) Client's private insurance.
    (e) Medicaid/Medicare.
    (f) Other (Specify): ______.
    (4) [For client] Please indicate your agreement with the following 
statement: As a result of treatment and services received, my (my 
child's) trauma and/or loss experiences were identified and addressed.
    (5) [For client] Please indicate your agreement with the following 
statement: As a result of treatment and services received for trauma 
and/or loss experiences, my (my child's) problem behaviors/symptoms 
have decreased.
    (6) [For client] Please indicate your agreement with the following 
statement: As a result of treatment and services received, I (my child 
has) have shown improvement in daily life, such as in school or with 
family or friends.
    (7) [For grantee] Please provide the following health information:
    (a) Systolic blood pressure.
    (b) Diastolic blood pressure.
    (c) Weight.
    (d) Height.
    (e) Waist Circumference.
    SAMHSA is also seeking approval to increase the number of 
individuals reporting physical health information in the Adult tool. 
SAMHSA is requesting approval to extend the collection of some physical 
health indicators to an additional 5,000 adult clients in SAMHSA grant 
programs annually, including a sample of clients receiving services 
from SAMHSA's Certified Community Behavioral Health Clinic Expansion 
(CCBHC-E) grant program. SAMHSA is also requesting approval to increase 
the frequency of reporting of physical health data from annually or 
semi-annually, to quarterly to be consistent with current 
recommendations for metabolic monitoring.

                                  Table 1--Estimates of Annualized Hour Burden
----------------------------------------------------------------------------------------------------------------
                                     Number of    Responses  per       Total         Hours per      Total hour
           SAMHSA Tool              respondents      respondent      responses       response         burden
----------------------------------------------------------------------------------------------------------------
Adult client-level baseline               46,121               1          46,121            0.67          30,901
 interview......................
Adult client-level 6-month                30,901               1          30,901            0.67          20,704
 reassessment interview.........
Adult client-level discharge              13,836               1          13,386            0.67           9,270
 interview......................
Child/Caregiver client-level              12,681               1          12,681            0.67           8,496
 baseline interview.............
Child/Caregiver client-level 6-            8,496               1           8,496            0.67           5,692
 month reassessment interview...
Child/Caregiver client-level               3,804               1           3,804            0.67           2,549
 discharge interview............
Section H Physical Health Data            20,000               1          20,000             .25           5,000
 Baseline.......................
Section H Physical Health Data            14,800               3          44,800             .25          11,100
 Follow-Up......................
Section H Physical Health Data            10,400               1          10,400             .25           2,600
 Discharge......................
                                 -------------------------------------------------------------------------------
    Subtotal....................          58,802  ..............         190,639  ..............          96,312
Infrastructure development,                  982             4.0           3,928             2.0           7,856
 prevention, and mental health
 promotion quarterly record
 abstraction....................
                                 -------------------------------------------------------------------------------
        Total...................          59,784  ..............         194,567  ..............         104,168
----------------------------------------------------------------------------------------------------------------

    Written comments and recommendations concerning the proposed 
information collection should be sent by October 26, 2018 to the SAMHSA 
Desk Officer at the Office of Information and Regulatory Affairs, 
Office of Management and Budget (OMB). To ensure timely receipt of 
comments, and to avoid potential delays in OMB's receipt and processing 
of mail sent through the U.S. Postal Service, commenters are encouraged 
to submit their comments to OMB via email to: 
[email protected]. Although commenters are encouraged to send 
their comments via email, commenters may also fax their comments to: 
202-395-7285. Commenters may also mail them to: Office of Management 
and Budget, Office of Information and Regulatory

[[Page 48645]]

Affairs, New Executive Office Building, Room 10102, Washington, DC 
20503.

Summer King,
Statistician.
[FR Doc. 2018-20887 Filed 9-25-18; 8:45 am]
 BILLING CODE 4162-20-P



                                                                        Federal Register / Vol. 83, No. 187 / Wednesday, September 26, 2018 / Notices                                           48643

                                               DEPARTMENT OF HEALTH AND                                DEPARTMENT OF HEALTH AND                              additional information collected
                                               HUMAN SERVICES                                          HUMAN SERVICES                                        through this request will allow
                                                                                                                                                             SAMHSA to improve its ability to assess
                                               National Institutes of Health                           Substance Abuse and Mental Health                     the impact of its programs on key
                                                                                                       Services Administration                               outcomes of interest and to gather vital
                                               National Institute of General Medical                                                                         diagnostic information about clients
                                               Sciences; Notice of Closed Meeting                      Agency Information Collection                         served by CMHS discretionary grant
                                                                                                       Activities: Submission for OMB                        programs.
                                                 Pursuant to section 10(d) of the                      Review; Comment Request                                  Changes have been made to add a
                                               Federal Advisory Committee Act, as                        Periodically, the Substance Abuse and               total of 13 questions to the existing
                                               amended, notice is hereby given of the                  Mental Health Services Administration                 Adult tool, and seven questions to the
                                               following meeting.                                      (SAMHSA) will publish a summary of                    Child/Caregiver tool. Questions will be
                                                 The meeting will be closed to the                     information collection requests under                 selected by SAMHSA based on the
                                               public in accordance with the                           OMB review, in compliance with the                    specific goals and characteristics of the
                                                                                                       Paperwork Reduction Act (44 U.S.C.                    grant program. The 13 questions added
                                               provisions set forth in sections
                                                                                                       Chapter 35). To request a copy of these               to the Adult tool are:
                                               552b(c)(4) and 552b(c)(6), Title 5 U.S.C.,                                                                       (1) Behavioral Health Diagnoses—
                                               as amended. The grant applications and                  documents, call the SAMHSA Reports
                                                                                                       Clearance Officer on (240) 276–1243.                  Please indicate patient’s current
                                               the discussions could disclose                                                                                behavioral health diagnoses using the
                                               confidential trade secrets or commercial                Project: Mental Health Client/                        International Classification of Diseases,
                                               property such as patentable material,                   Participant Outcome Measures                          10th revision, Clinical Modification
                                               and personal information concerning                     (OMB No. 0930–0285)—Revision                          (ICD–10–CM) codes listed below.
                                               individuals associated with the grant                                                                            (2) [For client] In the past 30 days,
                                               applications, the disclosure of which                     SAMHSA is requesting approval to                    how often have you taken all of your
                                               would constitute a clearly unwarranted                  add 13 questions to its existing Adult                psychiatric medication(s) as prescribed
                                                                                                       Measure data collection tool, and seven               to you?
                                               invasion of personal privacy.
                                                                                                       questions to its Child/Caregiver Measure                 (3) [For grantee] In the past 30 days,
                                                 Name of Committee: National Institute of              data collection tool, for Center for                  how compliant has the client been with
                                               General Medical Sciences Special Emphasis               Mental Health Services (CMHS)
                                               Panel; Review of INBRE Applications.
                                                                                                                                                             their treatment?
                                                                                                       grantees. These additional questions are                 (4) [For grantee] Did the client screen
                                                 Date: October 23, 2018.                               related to specific outcomes for specific             positive for a mental health or co-
                                                 Time: 8:00 a.m. to 5:00 p.m.                          grant programs. Grantees will be                      occurring disorder?
                                                 Agenda: To review and evaluate grant                  required to answer no more than four of                  a. Mental health disorder.
                                               applications.                                           the new questions, in addition to the                    b. Co-occurring disorder.
                                                 Place: Embassy Suites at Chevy Chase                  existing questions on the data collection                (i) If client screened positive, was the
                                               Pavilion, 4300 Military Rd. NW, Washington,             instruments. Currently, the information               client referred to the following types of
                                               DC 20015.                                               collected from this instrument is                     services?
                                                 Contact Person: Saraswathy Seetharam,                 entered and stored on SAMHSA’s                           (1) Mental health services.
                                               Scientific Review Officer, Office Scientific            Performance Accountability and                           (2) Co-occurring services.
                                               Review, National Institute of General Medical           Reporting System, which is a real-time,                  (ii) If client was referred to services,
                                               Sciences, National Institutes Health, 45                performance management system that                    did they receive the following services?
                                               Center Drive, Room 3AN18, Bethesda, MD                  captures information on the substance                    (1) Mental health services.
                                               20892, 301–594–2763, seetharams@                                                                                 (2) Co-occurring services.
                                                                                                       abuse treatment and mental health
                                               nigms.nih.gov.                                                                                                   (5) [For client] Please indicate the
                                                                                                       services delivered in the United States.
                                               (Catalogue of Federal Domestic Assistance               Continued approval of this information                degree to which you agree or disagree
                                               Program Nos. 93.375, Minority Biomedical                collection will allow SAMHSA to                       with the following statement: Receiving
                                               Research Support; 93.821, Cell Biology and              continue to meet Government                           community-based services through the
                                               Biophysics Research; 93.859, Pharmacology,              Performance and Results Modernization                 [insert grantee name] program has
                                               Physiology, and Biological Chemistry                    Act of 2010 (GPRMA) reporting                         helped me to avoid further contact with
                                               Research; 93.862, Genetics and                          requirements that quantify the effects                the police and the criminal justice
                                               Developmental Biology Research; 93.88,                  and accomplishments of its                            system.
                                               Minority Access to Research Careers; 93.96,             discretionary grant programs, which are                  (6) [For client] In the past 30 days,
                                               Special Minority Initiatives; 93.859,
                                                                                                       consistent with OMB guidance.                         how many times have you:
                                               Biomedical Research and Research Training,                SAMHSA and its Centers will use the                    (i) Been to the emergency room for a
                                               National Institutes of Health, HHS)                     data collected for annual reporting                   physical health care problem?
                                                                                                       required by GPRMA, to describe and                       (ii) Been hospitalized for a physical
                                                 Dated: September 20, 2018.
                                                                                                       understand changes in outcomes from                   health care problem?
                                               Melanie J. Pantoja,                                                                                              (7) [For grantee] Please indicate which
                                               Program Analyst, Office of Federal Advisory             baseline to follow-up to discharge.
                                                                                                                                                             type of funding source(s) that was
                                               Committee Policy.                                       SAMHSA’s report for each fiscal year
                                                                                                                                                             (were) used to pay for the services
                                                                                                       will include actual results of
                                               [FR Doc. 2018–20840 Filed 9–25–18; 8:45 am]                                                                   provided to this client since their last
                                                                                                       performance monitoring for the three
                                               BILLING CODE 4140–01–P                                                                                        interview. (Check all that apply):
                                                                                                       preceding fiscal years. Information                      (a) Current SAMHSA grant funding.
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                                                                                                       collected through this request will allow                (b) Other federal grant funding.
                                                                                                       SAMHSA to report on the results of                       (c) State funding.
                                                                                                       these performance outcomes as well as                    (d) Client’s private insurance.
                                                                                                       be consistent with SAMHSA-specific                       (e) Medicaid/Medicare.
                                                                                                       performance domains, and to assess the                   (f) Other (Specify): llllll.
                                                                                                       accountability and performance of its                    (8) [For client] Did the program
                                                                                                       discretionary grant programs. The                     provide the following:


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                                               48644                            Federal Register / Vol. 83, No. 187 / Wednesday, September 26, 2018 / Notices

                                                 (a) HIV test?                                                               (12) [For client] How often does a                           As a result of treatment and services
                                                 (i) If yes, what was the result?                                         member of your team interact with you?                          received for trauma and/or loss
                                                 (ii) If result was positive, were you                                       (13) [For client] If the client indicated                    experiences, my (my child’s) problem
                                               connected to treatment services?                                           that they were enrolled in school:                              behaviors/symptoms have decreased.
                                                 (b) Hepatitis B (HBV) test?                                              During the past 30 days of school, how                            (6) [For client] Please indicate your
                                                 (i) If yes, what was the result?                                         many days were you absent for any                               agreement with the following statement:
                                                 (ii) If result was positive, were you                                    reason?                                                         As a result of treatment and services
                                               connected to treatment services?                                              The seven (7) questions being added                          received, I (my child has) have shown
                                                 (c) Hepatitis C (HCV) test?                                              to the Child/Caregiver tool are:                                improvement in daily life, such as in
                                                 (i) If yes, what was the result?                                            (1) Behavioral Health Diagnoses—                             school or with family or friends.
                                                 (ii) If result was positive, were you                                    Please indicate patient’s current
                                               connected to treatment services?                                                                                                             (7) [For grantee] Please provide the
                                                                                                                          behavioral health diagnoses using the
                                                 (9) [For client if HIV status is                                                                                                         following health information:
                                                                                                                          International Classification of Diseases,
                                               positive].                                                                 10th revision, Clinical Modification                              (a) Systolic blood pressure.
                                                 (a) Did you receive a referral from                                      (ICD–10–CM) codes listed below.                                   (b) Diastolic blood pressure.
                                               [grantee] to medical care?                                                    (2) [For client] In the past 30 days:                          (c) Weight.
                                                 (b) Have you been prescribed an                                             (a) How many times have you thought                            (d) Height.
                                               antiretroviral medication (ART)?                                           about killing yourself?
                                                 (i) For clients who report being                                                                                                           (e) Waist Circumference.
                                                                                                                             (b) How many times did you attempt
                                               prescribed an ART: In the past 30 days,                                    to kill yourself?                                                 SAMHSA is also seeking approval to
                                               how often have you taken your ART as                                          (3) [For grantee] Please indicate which                      increase the number of individuals
                                               prescribed to you?                                                         type of funding source(s) was (were)                            reporting physical health information in
                                                 (10) [For client] In the past 30 days:                                   used to pay for the services provided to                        the Adult tool. SAMHSA is requesting
                                                 (a) How many times have you thought                                      this client since their last interview.                         approval to extend the collection of
                                               about killing yourself?                                                       (a) Current SAMHSA grant funding.                            some physical health indicators to an
                                                 (b) How many times did you attempt                                          (b) Other federal grant funding.                             additional 5,000 adult clients in
                                               to kill yourself?                                                             (c) State funding.                                           SAMHSA grant programs annually,
                                                 (11) [For grantee] Has the client                                           (d) Client’s private insurance.                              including a sample of clients receiving
                                               experienced a first episode of psychosis                                      (e) Medicaid/Medicare.                                       services from SAMHSA’s Certified
                                               (FEP) since their last interview?                                             (f) Other (Specify): llllll.                                 Community Behavioral Health Clinic
                                                 (i) If yes, please indicate the                                             (4) [For client] Please indicate your                        Expansion (CCBHC–E) grant program.
                                               approximate date that the client initially                                 agreement with the following statement:                         SAMHSA is also requesting approval to
                                               experienced the FEP.                                                       As a result of treatment and services                           increase the frequency of reporting of
                                                 (ii) If yes, was the client referred to                                  received, my (my child’s) trauma and/or                         physical health data from annually or
                                               FEP services?                                                              loss experiences were identified and                            semi-annually, to quarterly to be
                                                 (iii) If yes, please indicate the first                                  addressed.                                                      consistent with current
                                               date that the client received FEP                                             (5) [For client] Please indicate your                        recommendations for metabolic
                                               services/treatment.                                                        agreement with the following statement:                         monitoring.
                                                                                                             TABLE 1—ESTIMATES OF ANNUALIZED HOUR BURDEN
                                                                                                                                                                 Responses
                                                                                                                                             Number of                                       Total           Hours per               Total hour
                                                                                SAMHSA Tool                                                                          per
                                                                                                                                            respondents                                   responses          response                 burden
                                                                                                                                                                 respondent

                                               Adult client-level baseline interview .....................................                        46,121                            1          46,121                     0.67            30,901
                                               Adult client-level 6-month reassessment interview .............                                    30,901                            1          30,901                     0.67            20,704
                                               Adult client-level discharge interview ...................................                         13,836                            1          13,386                     0.67             9,270
                                               Child/Caregiver client-level baseline interview ....................                               12,681                            1          12,681                     0.67             8,496
                                               Child/Caregiver client-level 6-month reassessment inter-
                                                 view ..................................................................................           8,496                            1           8,496                     0.67             5,692
                                               Child/Caregiver client-level discharge interview ..................                                 3,804                            1           3,804                     0.67             2,549
                                               Section H Physical Health Data Baseline ...........................                                20,000                            1          20,000                      .25             5,000
                                               Section H Physical Health Data Follow-Up .........................                                 14,800                            3          44,800                      .25            11,100
                                               Section H Physical Health Data Discharge .........................                                 10,400                            1          10,400                      .25             2,600

                                                    Subtotal .........................................................................            58,802       ........................       190,639     ........................        96,312
                                               Infrastructure development, prevention, and mental health
                                                  promotion quarterly record abstraction ............................                                    982                     4.0            3,928                       2.0            7,856

                                                            Total .......................................................................         59,784       ........................       194,567     ........................       104,168



                                                 Written comments and                                                     comments, and to avoid potential delays                         commenters may also fax their
daltland on DSKBBV9HB2PROD with NOTICES




                                               recommendations concerning the                                             in OMB’s receipt and processing of mail                         comments to: 202–395–7285.
                                               proposed information collection should                                     sent through the U.S. Postal Service,                           Commenters may also mail them to:
                                               be sent by October 26, 2018 to the                                         commenters are encouraged to submit                             Office of Management and Budget,
                                               SAMHSA Desk Officer at the Office of                                       their comments to OMB via email to:                             Office of Information and Regulatory
                                               Information and Regulatory Affairs,                                        OIRA_Submission@omb.eop.gov.
                                               Office of Management and Budget                                            Although commenters are encouraged to
                                               (OMB). To ensure timely receipt of                                         send their comments via email,


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                                                                        Federal Register / Vol. 83, No. 187 / Wednesday, September 26, 2018 / Notices                                         48645

                                               Affairs, New Executive Office Building,                   • Federal e-Rulemaking Portal: http://              and case or account number associated
                                               Room 10102, Washington, DC 20503.                       www.regulations.gov. Follow the                       or referenced in the correspondence.
                                                                                                       instructions for submitting comments.                 DHS is modifying routine use (E) and
                                               Summer King,
                                                                                                         • Fax: 202–343–4010.                                adding routine use (F) to conform to
                                               Statistician.                                             • Mail: Philip S. Kaplan, Chief                     Office of Management and Budget
                                               [FR Doc. 2018–20887 Filed 9–25–18; 8:45 am]             Privacy Officer, Privacy Office,                      (OMB) Memorandum M–17–12,
                                               BILLING CODE 4162–20–P                                  Department of Homeland Security,                      ‘‘Preparing for and Responding to a
                                                                                                       Washington, DC 20528–0655.                            Breach of Personally Identifiable
                                                                                                         Instructions: All submissions received              Information’’ (Jan. 3, 2017). All
                                               DEPARTMENT OF HOMELAND                                  must include the agency name and                      following routine uses are being re-
                                               SECURITY                                                docket number DHS–2017–0029. All                      lettered to account for the additional
                                               [Docket No. DHS–2018–0029]                              comments received will be posted                      routine use. Non-substantive language
                                                                                                       without change to http://                             changes have been made to additional
                                               Privacy Act of 1974; System of                          www.regulations.gov, including any                    routine uses to clarify disclosure
                                               Records                                                 personal information provided.                        policies that are standard across DHS
                                                                                                         Docket: For access to the docket to                 and to align with previously published
                                               AGENCY:  Department of Homeland                         read background documents or                          DHS SORNs. This modified system will
                                               Security.                                               comments received, go to http://                      be included in DHS’s inventory of
                                               ACTION: Notice of a modified system of                  www.regulations.gov.                                  record systems.
                                               records.
                                                                                                       FOR FURTHER INFORMATION CONTACT:    For               II. Privacy Act
                                               SUMMARY:    In accordance with the                      general and privacy questions, please
                                               Privacy Act of 1974, the Department of                  contact: Philip S. Kaplan, Privacy@                      The Privacy Act embodies fair
                                               Homeland Security (DHS) proposes to                     hq.dhs.gov, 202–343–1717, Chief                       information practice principles in a
                                               modify a current DHS system of records                  Privacy Officer, Privacy Office,                      statutory framework governing the
                                               titled, ‘‘DHS/All-016 Correspondence                    Department of Homeland Security,                      means by which Federal Government
                                               Records System of Records.’’ This                       Washington, DC 20528–0655.                            agencies collect, maintain, use, and
                                               system of records allows the Department                 SUPPLEMENTARY INFORMATION:                            disseminate individuals’ records. The
                                               to collect and maintain correspondence                                                                        Privacy Act applies to information that
                                               records. The Department is updating                     I. Background                                         is maintained in a ‘‘system of records.’’
                                               this system of records to reflect changes                 DHS is updating this Department-                    A ‘‘system of records’’ is a group of any
                                               to the categories of individuals,                       wide SORN under the Privacy Act for                   records under the control of an agency
                                               categories of records, and routine uses.                DHS correspondence records. DHS will                  from which information is retrieved by
                                               Specifically, these changes include                     use this system to collect and maintain               the name of an individual or by some
                                               expanding the categories of individuals                 correspondence records submitted by                   identifying number, symbol, or other
                                               to include third party subjects of                      the general public, DHS personnel, and                identifying particular assigned to the
                                               correspondence who may not be the                       others. This SORN does not apply to                   individual. In the Privacy Act, an
                                               sender or recipient. The Department is                  correspondence related to Freedom of                  individual is defined to encompass U.S.
                                               also expanding the categories of records                Information Act (FOIA) or Privacy Act                 citizens and lawful permanent
                                               to permit the collection of an                          requests, or to correspondence received               residents. Additionally, the Judicial
                                               individual’s phone number, call and                     in the course of standard immigration                 Redress Act (JRA) provides a statutory
                                               customer service center records, receipt                benefit application processes. This                   right to covered persons to make
                                               number, case numbers relevant to the                    SORN also does not cover the                          requests for access and amendment to
                                               correspondence, and account IDs                         underlying records associated with a                  covered records, as defined by the JRA,
                                               associated with correspondence                          response to correspondence.                           along with judicial review for denials of
                                               between the Department and the                            This system allows DHS to collect and               such requests. In addition, the JRA
                                               responding party. DHS is updating                       maintain incoming information and                     prohibits disclosures of covered records,
                                               routine use (E) and adding routine use                  responses to inquiries, comments, or                  except as otherwise permitted by the
                                               (F) to comply with new policies                         complaints made to the Department.                    Privacy Act.
                                               pertaining to data breach procedures.                   Categories of individuals, categories of                 In accordance with 5 U.S.C. 552a(r),
                                               The Department is making non-                           records, and routine uses of this system              DHS has provided a report of this
                                               substantive edits to the routine uses to                of records notice have been updated to                system of records to OMB and to
                                               align with previously published                         better reflect the Department’s                       Congress.
                                               Department systems of records notices                   correspondence record systems. This
                                               (SORNs). Lastly, this notice includes                                                                         SYSTEM NAME AND NUMBER:
                                                                                                       system modification will expand the
                                               non-substantive changes to simplify the                 categories of individuals to cover third                Department of Homeland Security
                                               formatting and text of the previously                   parties whose information is submitted                (DHS)/ALL–016 Department of
                                               published notice. This modified system                  by the sender or recipient through an                 Homeland Security Correspondence
                                               will be included in the DHS inventory                   inquiry, comment, or complaint. DHS                   Records System of Records.
                                               of record systems.                                      may collect and respond to this
                                               DATES: Submit comments on or before                     information from a third party.                       SECURITY CLASSIFICATION:
                                               October 26, 2018. This modified system                  However, any investigations or awards                    Unclassified.
daltland on DSKBBV9HB2PROD with NOTICES




                                               will be effective upon publication. New                 initiated as a consequence of a third
                                               or modified routine uses will become                    party’s correspondence would not be                   SYSTEM LOCATION:
                                               effective October 26, 2018.                             covered under this SORN. DHS is also                    Records are maintained at several
                                               ADDRESSES: You may submit comments,                     expanding the categories of records to                Headquarters locations and in
                                               identified by docket number DHS–                        permit the collection of an individual’s              component offices of the Department of
                                               2018–0029 by one of the following                       phone number, call and customer                       Homeland Security, in both
                                               methods:                                                service center records, receipt number,               Washington, DC and field locations.


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Document Created: 2018-09-26 00:47:52
Document Modified: 2018-09-26 00:47:52
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
FR Citation83 FR 48643 

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