83 FR 49431 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 83, Issue 190 (October 1, 2018)

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when agencies no longer need them for current Government business. The records schedules authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records they no longer need to conduct agency business. NARA invites public comments on such records schedules.

[Federal Register Volume 83, Number 190 (Monday, October 1, 2018)]
[Notices]
[Pages 49431-49432]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-21228]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2018-064]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for

[[Page 49432]]

records disposition authority (records schedules). Once approved by 
NARA, records schedules provide mandatory instructions on what happens 
to records when agencies no longer need them for current Government 
business. The records schedules authorize agencies to preserve records 
of continuing value in the National Archives of the United States and 
to destroy, after a specified period, records lacking administrative, 
legal, research, or other value. NARA publishes notice in the Federal 
Register for records schedules in which agencies propose to destroy 
records they no longer need to conduct agency business. NARA invites 
public comments on such records schedules.

DATES: NARA must receive requests for copies in writing by October 31, 
2018. Once NARA finishes appraising the records, we will send you a 
copy of the schedule you requested. We usually prepare appraisal 
memoranda that contain additional information concerning the records 
covered by a proposed schedule. You may also request these. If you do, 
we will also provide them once we have completed the appraisal. You 
have 30 days after we send to you these requested documents in which to 
submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Appraisal and Agency Assistance 
(ACRA) using one of the following means:
    Mail: NARA (ACRA); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    Fax: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Appraisal and Agency Assistance (ACRA), National Archives and 
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001, 
by phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: NARA publishes notice in the Federal 
Register for records schedules they no longer need to conduct agency 
business. NARA invites public comments on such records schedules, as 
required by 44 U.S.C. 3303a(a).
    Each year, Federal agencies create billions of records on paper, 
film, magnetic tape, and other media. To control this accumulation, 
agency records managers prepare schedules proposing records retention 
periods and submit these schedules for NARA's approval. These schedules 
provide for timely transfer into the National Archives of historically 
valuable records and authorize the agency to dispose of all other 
records after the agency no longer needs them to conduct its business. 
Some schedules are comprehensive and cover all the records of an agency 
or one of its major subdivisions. Most schedules, however, cover 
records of only one office or program or a few series of records. Many 
of these update previously approved schedules, and some include records 
proposed as permanent.
    The schedules listed in this notice are media neutral unless 
otherwise specified. An item in a schedule is media neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it creates or maintains the records. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is expressly limited to a specific medium. (See 
36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without Archivist of the 
United States' approval. The Archivist approves destruction only after 
thoroughly considering the records' administrative use by the agency of 
origin, the rights of the Government and of private people directly 
affected by the Government's activities, and whether or not the records 
have historical or other value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, this notice lists the 
organizational unit(s) accumulating the records (or notes that the 
schedule has agency-wide applicability when schedules cover records 
that may be accumulated throughout an agency); provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction); and includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it also 
includes information about the records. You may request additional 
information about the disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Forest Service (DAA-0095-2018-0073, 1 
item, 1 temporary item). Case files documenting Office of the Inspector 
General audits.
    2. Department of Agriculture, Forest Service (DAA-0095-2018-0074, 1 
item, 1 temporary item). Records related to the review of urban and 
community forestry programs and activities.
    3. Department of Agriculture, Forest Service (DAA-0095-2018-0075, 1 
item, 1 temporary item). General correspondence and records such as 
checklists and reports created during an environmental compliance 
review or audit.
    4. Department of Health and Human Services, Administration for 
Children and Families (DAA-0292-2018-0004, 4 items, 4 temporary items). 
Administrative database and website records of the Office of Child 
Care, including education materials and records documenting child care 
subsidies.
    5. Department of Homeland Security, Transportation Security 
Administration (DAA-0560-2018-0001, 2 items, 2 temporary items). 
Records related to planning and reporting on operations that augment 
the security of any transportation mode.
    6. National Archives and Records Administration, Research Services 
(N2-59-18-1, 1 item, 1 temporary item). Records of the Department of 
State including routine requests by Boston and Chicago passport agents 
for approval to issue so-called special passports and the Department's 
routine approval (c. 1925-c. 1933). These records were accessioned to 
the National Archives but lack sufficient historical value to warrant 
continued preservation.

Laurence Brewer,
Chief Records Officer for the U.S. Government.
[FR Doc. 2018-21228 Filed 9-28-18; 8:45 am]
 BILLING CODE 7515-01-P