83_FR_56599 83 FR 56380 - Privacy Act of 1974; System of Records

83 FR 56380 - Privacy Act of 1974; System of Records

OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION

Federal Register Volume 83, Issue 219 (November 13, 2018)

Page Range56380-56383
FR Document2018-24690

In accordance with the Privacy Act of 1974, the Occupational Safety and Health Review Commission (OSHRC) is revising the notice for Privacy Act system-of-records OSHRC-4.

Federal Register, Volume 83 Issue 219 (Tuesday, November 13, 2018)
[Federal Register Volume 83, Number 219 (Tuesday, November 13, 2018)]
[Notices]
[Pages 56380-56383]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-24690]


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OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION


Privacy Act of 1974; System of Records

AGENCY: Occupational Safety and Health Review Commission.

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Occupational 
Safety and Health Review Commission (OSHRC) is revising the notice for 
Privacy Act system-of-records OSHRC-4.

DATES: Comments must be received by OSHRC on or before December 13, 
2018.

[[Page 56381]]

The revised system of records will become effective on that date, 
without any further notice in the Federal Register, unless comments or 
government approval procedures necessitate otherwise.

ADDRESSES: You may submit comments by any of the following methods:
     Email: rbailey@oshrc.gov. Include ``PRIVACY ACT SYSTEM OF 
RECORDS'' in the subject line of the message.
     Fax: (202) 606-5417.
     Mail: One Lafayette Centre, 1120 20th Street NW, Ninth 
Floor, Washington, DC 20036-3457.
     Hand Delivery/Courier: Same as mailing address.
    Instructions: All submissions must include your name, return 
address, and email address, if applicable. Please clearly label 
submissions as ``PRIVACY ACT SYSTEM OF RECORDS.''

FOR FURTHER INFORMATION CONTACT: Ron Bailey, Attorney-Advisor, Office 
of the General Counsel, via telephone at (202) 606-5410, or via email 
at rbailey@oshrc.gov.

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 
552a(e)(4), requires federal agencies such as OSHRC to publish in the 
Federal Register notice of any new or modified system of records. As 
detailed below, OSHRC is revising Payroll and Related Records, OSHRC-4, 
to (1) eliminate the agency's regional offices in Denver, CO and 
Atlanta, GA as system locations; (2) account for changes in the names 
of the pertinent office and positions within the agency; (3) account 
for changes in how time and attendance records are processed (paper 
records are no longer maintained); (4) revise the category of records 
to more accurately reflect the types of information maintained; (5) 
revise the method by which records are retrieved (folders are organized 
only by name, and not social security number), stored, and safeguarded; 
and (6) update the reference to the applicable General Records Schedule 
for disposal of records. In addition, OSHRC has previously relied on 
blanket routine uses to describe the circumstances under which records 
may be disclosed. Going forward, as revised notices are published for 
new and modified systems of records, a full description of the routine 
uses--rather than a reference to blanket routine uses--will be included 
in each notice. This is simply a change in format that has not resulted 
in any substantive changes to the routine uses for this system of 
records.
    The notice for OSHRC-4, provided below in its entirety, is as 
follows.
SYSTEM NAME AND NUMBER:
    Payroll and Related Records, OSHRC-4.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    (1) Paper and electronic files are maintained by the Office of the 
Executive Director, OSHRC, 1120 20th Street NW, Ninth Floor, 
Washington, DC 20036-3457; (2) pursuant to an interagency agreement, 
payroll records are stored electronically by the U.S. Department of 
Agriculture, National Finance Center (NFC), P.O. Box 60000, New 
Orleans, LA 70160-0001.

SYSTEM MANAGER(S):
    Human Resources Specialist, OSHRC, 1120 20th Street NW, Ninth 
Floor, Washington, DC 20036-3457; (202) 606-5100.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 5516, 5517, 5520; 26 U.S.C. 6011, 6109; 29 U.S.C. 
661; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    Records are used by OSHRC and NFC employees to maintain adequate 
payroll information for OSHRC employees and Commission members.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records covers current and former employees of OSHRC 
and Commission members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records maintained in this system, and the categories of 
records referenced therein, are as follows. (1) direct deposit records 
that include the employee's name and signature, address, and telephone 
number; the type of depositor account selected for direct deposit, and 
the account and routing numbers; and a voided check; (2) tax records 
that include the employee's name and signature, social security number, 
marital status, and home address; the number of allowances for which 
the employee qualifies; and further information which may be required 
on state, county, or city withholding certificates; (3) employee 
retirement estimates that include the employee's name and social 
security number; (4) records maintained pursuant to the Family Medical 
Leave Act that include the employee's name, signature, and job 
description; identity of certain family members and, if a child, date 
of birth; and medical information pertinent to leave requests; and (5) 
records necessary for payroll processing by NFC, including those 
pertaining to time and attendance and leave records, that may include 
some or all of the information specified above, as well as additional 
information concerning deductions, salary and benefits.

RECORD SOURCE CATEGORIES:
    Information in this system either comes from the individual to whom 
it applies or is derived from information compiled by OSHRC employees 
performing administrative duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to disclosures generally permitted under 5 U.S.C. 
552a(b), all or a portion of the records or information contained in 
this system of records may be disclosed as a routine use pursuant to 5 
U.S.C. 552a(b)(3) under the circumstances or for the purposes described 
below, to the extent such disclosures are compatible with the purposes 
for which the information was collected:
    (1) To the Department of Justice (DOJ), or to a court or 
adjudicative body before which OSHRC is authorized to appear, when any 
of the following entities or individuals--(a) OSHRC, or any of its 
components; (b) any employee of OSHRC in his or her official capacity; 
(c) any employee of OSHRC in his or her individual capacity where DOJ 
(or OSHRC where it is authorized to do so) has agreed to represent the 
employee; or (d) the United States, where OSHRC determines that 
litigation is likely to affect OSHRC or any of its components--is a 
party to litigation or has an interest in such litigation, and OSHRC 
determines that the use of such records by DOJ, or by a court or other 
tribunal, or another party before such tribunal, is relevant and 
necessary to the litigation.
    (2) To an appropriate agency, whether federal, state, local, or 
foreign, charged with investigating or prosecuting a violation or 
enforcing or implementing a law, rule, regulation, or order, when a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
civil, criminal or regulatory violations, and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure.
    (3) To a federal, state, or local agency maintaining civil, 
criminal or other relevant enforcement information, such as current 
licenses, if necessary to obtain information relevant to an OSHRC 
decision concerning the hiring,

[[Page 56382]]

appointment, or retention of an employee; the issuance, renewal, 
suspension, or revocation of a security clearance; the execution of a 
security or suitability investigation; the letting of a contract; or 
the issuance of a license, grant or other benefit.
    (4) To a federal, state, or local agency, in response to that 
agency's request for a record, and only to the extent that the 
information is relevant and necessary to the requesting agency's 
decision in the matter, if the record is sought in connection with the 
hiring, appointment, or retention of an employee; the issuance, 
renewal, suspension, or revocation of a security clearance; the 
execution of a security or suitability investigation; the letting of a 
contract; or the issuance of a license, grant or other benefit by the 
requesting agency.
    (5) To an authorized appeal grievance examiner, formal complaints 
manager, equal employment opportunity investigator, arbitrator, or 
other duly authorized official engaged in investigation or settlement 
of a grievance, complaint, or appeal filed by an employee, only to the 
extent that the information is relevant and necessary to the case or 
matter.
    (6) To OPM in accordance with the agency's responsibilities for 
evaluation and oversight of federal personnel management.
    (7) To officers and employees of a federal agency for the purpose 
of conducting an audit, but only to the extent that the record is 
relevant and necessary to this purpose.
    (8) To OMB in connection with the review of private relief 
legislation at any stage of the legislative coordination and clearance 
process, as set forth in Circular No. A-19.
    (9) To a Member of Congress or to a person on his or her staff 
acting on the Member's behalf when a written request is made on behalf 
and at the behest of the individual who is the subject of the record.
    (10) To the National Archives and Records Administration (NARA) for 
records management inspections and such other purposes conducted under 
the authority of 44 U.S.C. 2904 and 2906.
    (11) To appropriate agencies, entities, and persons when: (a) OSHRC 
suspects or has confirmed that there has been a breach of the system of 
records; (b) OSHRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, OSHRC, the 
Federal Government, or national security; and (c) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with OSHRC's efforts to respond to the suspected 
or confirmed breach or to prevent, minimize, or remedy such harm.
    (12) To NARA, Office of Government Information Services (OGIS), to 
the extent necessary to fulfill its responsibilities in 5 U.S.C. 
552(h), to review administrative agency policies, procedures and 
compliance with FOIA, and to facilitate OGIS' offering of mediation 
services to resolve disputes between persons making FOIA requests and 
administrative agencies.
    (13) To another federal agency or federal entity, when OSHRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (a) responding to 
a suspected or confirmed breach or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (14) To the Internal Revenue Service (IRS) for investigation, and 
to private attorneys, pursuant to a power of attorney.
    (15) To the IRS, a copy of an employee's Department of the Treasury 
Form W-2, Wage and Tax Statement.
    (16) To state, city, or other local jurisdictions which are 
authorized to tax the employee's compensation, a copy of an employee's 
Form W-2. The record will be provided in accordance with a withholding 
agreement between the state, city, or other local jurisdiction and the 
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, 
or in response to a written request from an appropriate official of the 
taxing jurisdiction. The request must include a copy of the applicable 
statute or ordinance authorizing the taxation of compensation and 
should indicate whether the authority of the jurisdiction to tax the 
employee is based on place of residence, place of employment, or both.
    (17) To a city, copies of executed city tax withholding 
certifications, pursuant to a withholding agreement between the city 
and the Department of the Treasury (5 U.S.C. 5520), and in response to 
written requests from an appropriate city official to OSHRC's Office of 
the Executive Director.
    (18) To NFC to effect issuance of paychecks via electronic fund 
transfers (EFT) to employees, and distribution of allotments and 
deductions to financial and other institutions, and for other 
authorized purposes.
    (19) To the Federal Retirement Thrift Investment Board to update 
Section 401K type records and benefits; to the Social Security 
Administration to establish social security records and benefits; to 
the Department of Labor, Office of Worker's Compensation to process 
compensation claims; to the Department of Defense to adjust military 
retirement; to health insurance carriers to process insurance claims; 
and to the Department of Veterans Affairs for the purpose of evaluating 
veteran's benefits to which the individual may be entitled.
    (20) To other federal agencies to effect salary or administrative 
offsets, or for other purposes connected with the collection of debts 
owed to the United States, pursuant to sections 5 and 10 of the Debt 
Collection Act of 1982, as amended by the Debt Collection Improvement 
Act of 1996.
    (21) To other federal, state, local or foreign agencies conducting 
computer matching programs to help eliminate fraud and abuse and to 
detect unauthorized overpayments made to individuals. When disclosures 
are made as part of computer matching programs, OSHRC will comply with 
the Computer Matching and Privacy Protection Act of 1988, and the 
Computer Matching and Privacy Protections Amendments of 1990.
    (22) To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services, the 
names, social security numbers, home addresses, dates of birth, dates 
of hire, quarterly earnings, employer identifying information, and 
state of hire of employees for the purpose of locating individuals to 
establish paternity, identifying sources of income, and for other child 
support enforcement actions as required by the Personal Responsibility 
and Work Opportunity Reconciliation Act of 1996, 42 U.S.C. 653(n).
    (23) To ``consumer reporting agencies'' as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)) in accordance with 31 
U.S.C. 3711(f).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored on paper in file cabinets at OSHRC's National 
Office in Washington, DC, and electronically on an access-restricted 
shared OSHRC drive. Records are also stored electronically on the NFC's 
personnel/payroll system.

[[Page 56383]]

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved manually and electronically by name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with NARA's 
General Records Schedule 2.4.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are maintained in locked file cabinets, and access is 
limited to personnel who require access to perform their official 
functions. Access to electronic records maintained on an OSHRC shared 
drive is restricted to personnel who require access to perform their 
official functions.
    OSHRC records electronically transmitted to its contractor, NFC, 
are stored on servers in a secured federal complex with access codes, 
security codes, and/or security guards. Access to networks and data 
requires a valid username and password and is further restricted to 
personnel who have the need to know the information for the performance 
of their official duties.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, 
DC 20036-3457. For an explanation on how such requests should be 
drafted, refer to 29 CFR 2400.6 (procedures for requesting records).

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington, 
DC 20036-3457. For an explanation on the specific procedures for 
contesting the contents of a record, refer to 29 CFR 2400.8 (Procedures 
for requesting amendment), and 29 CFR 2400.9 (Procedures for 
appealing).

NOTIFICATION PROCEDURES:
    Individuals interested in inquiring about their records should 
notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, 
Washington, DC 20036-3457. For an explanation on how such requests 
should be drafted, refer to 29 CFR 2400.5 (notification), and 29 CFR 
2400.6 (procedures for requesting records).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    April 14, 2006, 71 FR 19556; August 4, 2008, 73 FR 45256; October 
5, 2015, 80 FR 60182; and September 28, 2017, 82 FR 45324.

    Dated: November 5, 2018.
Nadine N. Mancini,
General Counsel, Senior Agency Official for Privacy.
[FR Doc. 2018-24690 Filed 11-9-18; 8:45 am]
 BILLING CODE 7600-01-P



                                              56380                      Federal Register / Vol. 83, No. 219 / Tuesday, November 13, 2018 / Notices

                                              dated June 2015 (ADAMS Accession                        considering reasonable alternatives, the              goal of establishing a domestic supply of
                                              Nos. ML15210A123, ML15210A128,                          NRC staff’s recommendation, unless                    Mo-99 as stated in the American
                                              ML15210A129, and ML15210A131).                          safety issues mandate otherwise, is the               Medical Isotopes Production Act, 42
                                                 The NRC evaluated the environmental                  issuance of a construction permit to                  U.S.C. 2065 et seq. Accordingly, the
                                              impacts from the 10 CFR part 70 target                  NWMI.                                                 NRC staff has determined that granting
                                              fabrication activities in the RPF as part                  The NRC regulation, 10 CFR 70.17,                  the requested exemption is otherwise in
                                              of its EIS supporting NWMI’s 10 CFR                     allows the NRC to grant exemptions                    the public interest.
                                              part 50 construction permit application.                from the requirements of 10 CFR part 70
                                              The exemption would allow NWMI to                       provided certain findings are made.                   IV. Environmental Consideration
                                              initiate construction of the 10 CFR part                Granting the applicant’s proposed                       As required by 10 CFR 51.21, the NRC
                                              70 components of the RPF upon the                       exemption is not otherwise inconsistent               performed an environmental assessment
                                              issuance of the 10 CFR part 50                          with NRC regulations or other                         (EA) that analyzes the environmental
                                              construction permit for the RPF even if                 applicable laws. As explained below,                  impacts of the proposed exemption in
                                              the 10 CFR 70.21(f) timing requirement                  the proposed exemption will not                       accordance with NEPA. Based on that
                                              is not met.                                             endanger life or property, or the                     EA, the NRC staff has determined not to
                                                                                                      common defense and security, and is                   prepare an EIS for the proposed
                                              III. Discussion
                                                                                                      otherwise in the public interest.                     exemption, and has issued a finding of
                                                 Pursuant to 10 CFR 70.17(a), the                        NWMI indicates that it will submit an              no significant impact (FONSI). The EA
                                              Commission may, upon application of                     environmental report with its                         and FONSI were published in the
                                              any interested person or upon its own                   application for an operating license for              Federal Register on August 29, 2018 (83
                                              initiative, grant such exemptions from                  the entire RPF which the NRC will be                  FR 44068–44070).
                                              the requirements of 10 CFR part 70 as                   able to review for any significant new
                                              it determines are authorized by law and                 information. The NRC will not make a                  V. Conclusion
                                              will not endanger life or property or the               decision on an application to operate                    Accordingly, the NRC has determined
                                              common defense and security and are                     the production portion of the facility                that, pursuant to 10 CFR 70.17, the
                                              otherwise in the public interest.                       under 10 CFR part 50 or a license to                  exemption is authorized by law, will not
                                              Authorized by Law                                       possess and use special nuclear material              endanger life or property or the common
                                                                                                      for target fabrication under 10 CFR part              defense and security, and is otherwise
                                                 The applicant has stated that the                    70 until after the NRC has completed a                in the public interest. Therefore, the
                                              requested exemption from the                            NEPA review based on NWMI’s                           NRC hereby grants NWMI an exemption
                                              requirement to submit an application                    proposed application and                              from the 10 CFR 70.21(f) requirement to
                                              and associated environmental report at                  environmental report, and made the                    submit a 10 CFR part 70 application,
                                              least 9 months prior to the                             appropriate regulatory findings.                      and the associated environmental
                                              commencement of construction of the                     Therefore, the exemption is authorized                report, 9 months prior to the
                                              RPF, including 10 CFR part 70                           by law.                                               commencement of construction, to
                                              components (i.e., the target fabrication                                                                      allow NWMI to begin construction of
                                              facility), will enable it to initiate                   Will Not Endanger Life or Property or                 the 10 CFR part 70 portions of the
                                              construction of the entire RPF based                    the Common Defense and Security                       facility along with the rest of the RPF.
                                              upon the environmental review for the                      Construction of the facility has not yet
                                              10 CFR part 50 construction permit. The                                                                         Dated at Rockville, Maryland, this 1st day
                                                                                                      begun. Since the exemption request                    of November 2018.
                                              applicant has also stated there have                    relates to the timing of when                           For the Nuclear Regulatory Commission.
                                              been no significant changes to the                      construction may begin, the proposed
                                              environmental information that was                                                                            LaDonna Suggs,
                                                                                                      exemption would not: (a) Impact the
                                              previously submitted to the NRC as part                                                                       Acting Deputy Director, Division of Fuel Cycle
                                                                                                      probabilities of evaluated accidents; (b)
                                              of the 10 CFR part 50 construction                                                                            Safety, Safeguards, and Environmental
                                                                                                      affect margins of safety; (c) affect                  Review, Office of Nuclear Material Safety and
                                              permit application. NWMI also stated                    effectiveness of programs contained in                Safeguards.
                                              that it will submit the application and                 licensing documents; (d) increase                     [FR Doc. 2018–24312 Filed 11–9–18; 8:45 am]
                                              environmental report required by 10                     effluents; (e) increase occupational
                                                                                                                                                            BILLING CODE 7590–01–P
                                              CFR 70.21(f) as part of a consolidated                  radiological exposures; or (f) impact
                                              operating license application for both                  operations or decommissioning
                                              the 10 CFR part 50 Production Facility                  activities. The proposed exemption also
                                              and to possess and use special nuclear                                                                        OCCUPATIONAL SAFETY AND
                                                                                                      will not have an impact on common
                                              material for the 10 CFR part 70 target                                                                        HEALTH REVIEW COMMISSION
                                                                                                      defense and security since the
                                              fabrication facility activities.                        exemption only relates to the timing of
                                                 The staff evaluated the environmental                                                                      Privacy Act of 1974; System of
                                                                                                      construction. NWMI’s construction                     Records
                                              impacts of the RPF, including the 10                    permit does not authorize possession of
                                              CFR part 70 target fabrication activities               any nuclear material at the RPF.                      AGENCY:  Occupational Safety and Health
                                              as a connected action, in the EIS dated                    Based on its evaluation, the NRC staff             Review Commission.
                                              May 31, 2017 (NUREG–2209,                               has determined that this exemption will               ACTION: Notice of a modified system of
                                              ‘‘Environmental Impact Statement for                    not endanger life or property or the                  records.
                                              the Construction Permit for the                         common defense and security.
                                              Northwest Medical Isotopes                                                                                    SUMMARY:  In accordance with the
amozie on DSK3GDR082PROD with NOTICES1




                                              Radioisotope Production Facility’’,                     Otherwise in the Public Interest                      Privacy Act of 1974, the Occupational
                                              ADAMS Accession No. ML17130A862).                          The NRC staff has determined that                  Safety and Health Review Commission
                                              The staff concludes, as documented in                   granting the proposed exemption would                 (OSHRC) is revising the notice for
                                              the EIS, that after weighing the                        allow for efficient construction of the               Privacy Act system-of-records OSHRC–
                                              environmental, economic, technical,                     NWMI RPF at an earlier date. The                      4.
                                              and other benefits against                              purpose of the NWMI RPF is to produce                 DATES: Comments must be received by
                                              environmental and other costs, and                      medical isotopes and help meet the U.S.               OSHRC on or before December 13, 2018.


                                         VerDate Sep<11>2014   17:34 Nov 09, 2018   Jkt 247001   PO 00000   Frm 00107   Fmt 4703   Sfmt 4703   E:\FR\FM\13NON1.SGM   13NON1


                                                                         Federal Register / Vol. 83, No. 219 / Tuesday, November 13, 2018 / Notices                                            56381

                                              The revised system of records will                      SYSTEM NAME AND NUMBER:                               processing by NFC, including those
                                              become effective on that date, without                       Payroll and Related Records, OSHRC–              pertaining to time and attendance and
                                              any further notice in the Federal                       4.                                                    leave records, that may include some or
                                              Register, unless comments or                                                                                  all of the information specified above, as
                                              government approval procedures                          SECURITY CLASSIFICATION:                              well as additional information
                                              necessitate otherwise.                                       None.                                            concerning deductions, salary and
                                              ADDRESSES: You may submit comments                                                                            benefits.
                                                                                                      SYSTEM LOCATION:
                                              by any of the following methods:                                                                              RECORD SOURCE CATEGORIES:
                                                                                                        (1) Paper and electronic files are
                                                 • Email: rbailey@oshrc.gov. Include                  maintained by the Office of the                         Information in this system either
                                              ‘‘PRIVACY ACT SYSTEM OF                                 Executive Director, OSHRC, 1120 20th                  comes from the individual to whom it
                                              RECORDS’’ in the subject line of the                    Street NW, Ninth Floor, Washington, DC                applies or is derived from information
                                              message.                                                20036–3457; (2) pursuant to an                        compiled by OSHRC employees
                                                 • Fax: (202) 606–5417.                               interagency agreement, payroll records                performing administrative duties.
                                                 • Mail: One Lafayette Centre, 1120                   are stored electronically by the U.S.
                                              20th Street NW, Ninth Floor,                            Department of Agriculture, National                   ROUTINE USES OF RECORDS MAINTAINED IN THE
                                              Washington, DC 20036–3457.                                                                                    SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                                                                      Finance Center (NFC), P.O. Box 60000,
                                                 • Hand Delivery/Courier: Same as                     New Orleans, LA 70160–0001.
                                                                                                                                                            PURPOSES OF SUCH USES:

                                              mailing address.                                                                                                 In addition to disclosures generally
                                                 Instructions: All submissions must                   SYSTEM MANAGER(S):                                    permitted under 5 U.S.C. 552a(b), all or
                                              include your name, return address, and                    Human Resources Specialist, OSHRC,                  a portion of the records or information
                                              email address, if applicable. Please                    1120 20th Street NW, Ninth Floor,                     contained in this system of records may
                                              clearly label submissions as ‘‘PRIVACY                  Washington, DC 20036–3457; (202) 606–                 be disclosed as a routine use pursuant
                                              ACT SYSTEM OF RECORDS.’’                                5100.                                                 to 5 U.S.C. 552a(b)(3) under the
                                              FOR FURTHER INFORMATION CONTACT: Ron
                                                                                                                                                            circumstances or for the purposes
                                                                                                      AUTHORITY FOR MAINTENANCE OF THE SYSTEM:              described below, to the extent such
                                              Bailey, Attorney-Advisor, Office of the                   5 U.S.C. 301, 5516, 5517, 5520; 26
                                              General Counsel, via telephone at (202)                                                                       disclosures are compatible with the
                                                                                                      U.S.C. 6011, 6109; 29 U.S.C. 661; 44                  purposes for which the information was
                                              606–5410, or via email at rbailey@                      U.S.C. 3101.
                                              oshrc.gov.                                                                                                    collected:
                                                                                                                                                               (1) To the Department of Justice (DOJ),
                                                                                                      PURPOSE(S) OF THE SYSTEM:
                                              SUPPLEMENTARY INFORMATION:       The                                                                          or to a court or adjudicative body before
                                              Privacy Act of 1974, 5 U.S.C. 552a(e)(4),                 Records are used by OSHRC and NFC                   which OSHRC is authorized to appear,
                                              requires federal agencies such as                       employees to maintain adequate payroll                when any of the following entities or
                                              OSHRC to publish in the Federal                         information for OSHRC employees and                   individuals—(a) OSHRC, or any of its
                                              Register notice of any new or modified                  Commission members.                                   components; (b) any employee of
                                              system of records. As detailed below,                   CATEGORIES OF INDIVIDUALS COVERED BY THE              OSHRC in his or her official capacity;
                                              OSHRC is revising Payroll and Related                   SYSTEM:                                               (c) any employee of OSHRC in his or her
                                              Records, OSHRC–4, to (1) eliminate the                    This system of records covers current               individual capacity where DOJ (or
                                              agency’s regional offices in Denver, CO                 and former employees of OSHRC and                     OSHRC where it is authorized to do so)
                                              and Atlanta, GA as system locations; (2)                Commission members.                                   has agreed to represent the employee; or
                                              account for changes in the names of the                                                                       (d) the United States, where OSHRC
                                              pertinent office and positions within the               CATEGORIES OF RECORDS IN THE SYSTEM:                  determines that litigation is likely to
                                              agency; (3) account for changes in how                     The records maintained in this                     affect OSHRC or any of its
                                              time and attendance records are                         system, and the categories of records                 components—is a party to litigation or
                                              processed (paper records are no longer                  referenced therein, are as follows. (1)               has an interest in such litigation, and
                                              maintained); (4) revise the category of                 direct deposit records that include the               OSHRC determines that the use of such
                                              records to more accurately reflect the                  employee’s name and signature,                        records by DOJ, or by a court or other
                                              types of information maintained; (5)                    address, and telephone number; the                    tribunal, or another party before such
                                              revise the method by which records are                  type of depositor account selected for                tribunal, is relevant and necessary to the
                                              retrieved (folders are organized only by                direct deposit, and the account and                   litigation.
                                              name, and not social security number),                  routing numbers; and a voided check;                     (2) To an appropriate agency, whether
                                              stored, and safeguarded; and (6) update                 (2) tax records that include the                      federal, state, local, or foreign, charged
                                              the reference to the applicable General                 employee’s name and signature, social                 with investigating or prosecuting a
                                              Records Schedule for disposal of                        security number, marital status, and                  violation or enforcing or implementing
                                              records. In addition, OSHRC has                         home address; the number of                           a law, rule, regulation, or order, when
                                              previously relied on blanket routine                    allowances for which the employee                     a record, either on its face or in
                                              uses to describe the circumstances                      qualifies; and further information which              conjunction with other information,
                                              under which records may be disclosed.                   may be required on state, county, or city             indicates a violation or potential
                                              Going forward, as revised notices are                   withholding certificates; (3) employee                violation of law, which includes civil,
                                              published for new and modified                          retirement estimates that include the                 criminal or regulatory violations, and
                                              systems of records, a full description of               employee’s name and social security                   such disclosure is proper and consistent
                                              the routine uses—rather than a reference                number; (4) records maintained                        with the official duties of the person
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                                              to blanket routine uses—will be                         pursuant to the Family Medical Leave                  making the disclosure.
                                              included in each notice. This is simply                 Act that include the employee’s name,                    (3) To a federal, state, or local agency
                                              a change in format that has not resulted                signature, and job description; identity              maintaining civil, criminal or other
                                              in any substantive changes to the                       of certain family members and, if a                   relevant enforcement information, such
                                              routine uses for this system of records.                child, date of birth; and medical                     as current licenses, if necessary to
                                                The notice for OSHRC–4, provided                      information pertinent to leave requests;              obtain information relevant to an
                                              below in its entirety, is as follows.                   and (5) records necessary for payroll                 OSHRC decision concerning the hiring,


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                                              56382                      Federal Register / Vol. 83, No. 219 / Tuesday, November 13, 2018 / Notices

                                              appointment, or retention of an                         in connection with OSHRC’s efforts to                    (19) To the Federal Retirement Thrift
                                              employee; the issuance, renewal,                        respond to the suspected or confirmed                 Investment Board to update Section
                                              suspension, or revocation of a security                 breach or to prevent, minimize, or                    401K type records and benefits; to the
                                              clearance; the execution of a security or               remedy such harm.                                     Social Security Administration to
                                              suitability investigation; the letting of a                (12) To NARA, Office of Government                 establish social security records and
                                              contract; or the issuance of a license,                 Information Services (OGIS), to the                   benefits; to the Department of Labor,
                                              grant or other benefit.                                 extent necessary to fulfill its                       Office of Worker’s Compensation to
                                                 (4) To a federal, state, or local agency,            responsibilities in 5 U.S.C. 552(h), to               process compensation claims; to the
                                              in response to that agency’s request for                review administrative agency policies,                Department of Defense to adjust military
                                              a record, and only to the extent that the               procedures and compliance with FOIA,                  retirement; to health insurance carriers
                                              information is relevant and necessary to                and to facilitate OGIS’ offering of                   to process insurance claims; and to the
                                              the requesting agency’s decision in the                 mediation services to resolve disputes                Department of Veterans Affairs for the
                                              matter, if the record is sought in                      between persons making FOIA requests                  purpose of evaluating veteran’s benefits
                                              connection with the hiring,                             and administrative agencies.                          to which the individual may be entitled.
                                              appointment, or retention of an                            (13) To another federal agency or
                                              employee; the issuance, renewal,                                                                                 (20) To other federal agencies to effect
                                                                                                      federal entity, when OSHRC determines                 salary or administrative offsets, or for
                                              suspension, or revocation of a security                 that information from this system of
                                              clearance; the execution of a security or                                                                     other purposes connected with the
                                                                                                      records is reasonably necessary to assist             collection of debts owed to the United
                                              suitability investigation; the letting of a             the recipient agency or entity in (a)
                                              contract; or the issuance of a license,                                                                       States, pursuant to sections 5 and 10 of
                                                                                                      responding to a suspected or confirmed                the Debt Collection Act of 1982, as
                                              grant or other benefit by the requesting                breach or (b) preventing, minimizing, or
                                              agency.                                                                                                       amended by the Debt Collection
                                                                                                      remedying the risk of harm to                         Improvement Act of 1996.
                                                 (5) To an authorized appeal grievance                individuals, the recipient agency or
                                              examiner, formal complaints manager,                    entity (including its information                        (21) To other federal, state, local or
                                              equal employment opportunity                            systems, programs, and operations), the               foreign agencies conducting computer
                                              investigator, arbitrator, or other duly                 Federal Government, or national                       matching programs to help eliminate
                                              authorized official engaged in                          security, resulting from a suspected or               fraud and abuse and to detect
                                              investigation or settlement of a                        confirmed breach.                                     unauthorized overpayments made to
                                              grievance, complaint, or appeal filed by                   (14) To the Internal Revenue Service               individuals. When disclosures are made
                                              an employee, only to the extent that the                (IRS) for investigation, and to private               as part of computer matching programs,
                                              information is relevant and necessary to                attorneys, pursuant to a power of                     OSHRC will comply with the Computer
                                              the case or matter.                                     attorney.                                             Matching and Privacy Protection Act of
                                                 (6) To OPM in accordance with the                                                                          1988, and the Computer Matching and
                                                                                                         (15) To the IRS, a copy of an
                                              agency’s responsibilities for evaluation                                                                      Privacy Protections Amendments of
                                                                                                      employee’s Department of the Treasury
                                              and oversight of federal personnel                                                                            1990.
                                                                                                      Form W–2, Wage and Tax Statement.
                                              management.
                                                 (7) To officers and employees of a                      (16) To state, city, or other local                   (22) To the Office of Child Support
                                              federal agency for the purpose of                       jurisdictions which are authorized to tax             Enforcement, Administration for
                                              conducting an audit, but only to the                    the employee’s compensation, a copy of                Children and Families, Department of
                                              extent that the record is relevant and                  an employee’s Form W–2. The record                    Health and Human Services, the names,
                                              necessary to this purpose.                              will be provided in accordance with a                 social security numbers, home
                                                 (8) To OMB in connection with the                    withholding agreement between the                     addresses, dates of birth, dates of hire,
                                              review of private relief legislation at any             state, city, or other local jurisdiction and          quarterly earnings, employer identifying
                                              stage of the legislative coordination and               the Department of the Treasury                        information, and state of hire of
                                              clearance process, as set forth in                      pursuant to 5 U.S.C. 5516, 5517, and                  employees for the purpose of locating
                                              Circular No. A–19.                                      5520, or in response to a written request             individuals to establish paternity,
                                                 (9) To a Member of Congress or to a                  from an appropriate official of the taxing            identifying sources of income, and for
                                              person on his or her staff acting on the                jurisdiction. The request must include a              other child support enforcement actions
                                              Member’s behalf when a written request                  copy of the applicable statute or                     as required by the Personal
                                              is made on behalf and at the behest of                  ordinance authorizing the taxation of                 Responsibility and Work Opportunity
                                              the individual who is the subject of the                compensation and should indicate                      Reconciliation Act of 1996, 42 U.S.C.
                                              record.                                                 whether the authority of the jurisdiction             653(n).
                                                 (10) To the National Archives and                    to tax the employee is based on place of
                                                                                                      residence, place of employment, or                       (23) To ‘‘consumer reporting
                                              Records Administration (NARA) for
                                                                                                      both.                                                 agencies’’ as defined in the Fair Credit
                                              records management inspections and
                                                                                                         (17) To a city, copies of executed city            Reporting Act (15 U.S.C. 1681a(f)) or the
                                              such other purposes conducted under
                                                                                                      tax withholding certifications, pursuant              Federal Claims Collection Act of 1966
                                              the authority of 44 U.S.C. 2904 and
                                                                                                      to a withholding agreement between the                (31 U.S.C. 3701(a)(3)) in accordance
                                              2906.
                                                 (11) To appropriate agencies, entities,              city and the Department of the Treasury               with 31 U.S.C. 3711(f).
                                              and persons when: (a) OSHRC suspects                    (5 U.S.C. 5520), and in response to
                                                                                                                                                            POLICIES AND PRACTICES FOR STORAGE OF
                                              or has confirmed that there has been a                  written requests from an appropriate
                                                                                                                                                            RECORDS:
                                              breach of the system of records; (b)                    city official to OSHRC’s Office of the
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                                              OSHRC has determined that as a result                   Executive Director.                                     Records are stored on paper in file
                                              of the suspected or confirmed breach                       (18) To NFC to effect issuance of                  cabinets at OSHRC’s National Office in
                                              there is a risk of harm to individuals,                 paychecks via electronic fund transfers               Washington, DC, and electronically on
                                              OSHRC, the Federal Government, or                       (EFT) to employees, and distribution of               an access-restricted shared OSHRC
                                              national security; and (c) the disclosure               allotments and deductions to financial                drive. Records are also stored
                                              made to such agencies, entities, and                    and other institutions, and for other                 electronically on the NFC’s personnel/
                                              persons is reasonably necessary to assist               authorized purposes.                                  payroll system.


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                                                                         Federal Register / Vol. 83, No. 219 / Tuesday, November 13, 2018 / Notices                                                56383

                                              POLICIES AND PRACTICES FOR RETRIEVAL OF                 80 FR 60182; and September 28, 2017,                     A public comment period will begin
                                              RECORDS:                                                82 FR 45324.                                          immediately following the adjournment
                                                Records are retrieved manually and                      Dated: November 5, 2018.                            of the open session on November 14,
                                              electronically by name.                                                                                       2018. During the public comment
                                                                                                      Nadine N. Mancini,
                                                                                                                                                            period, which shall not exceed 30
                                              POLICIES AND PRACTICES FOR RETENTION AND                General Counsel, Senior Agency Official for
                                              DISPOSAL OF RECORDS:                                    Privacy.
                                                                                                                                                            minutes, members of the public may
                                                                                                                                                            comment on any item or subject listed
                                                Records are retained and disposed of                  [FR Doc. 2018–24690 Filed 11–9–18; 8:45 am]
                                                                                                                                                            on the agenda for the open session
                                              in accordance with NARA’s General                       BILLING CODE 7600–01–P
                                                                                                                                                            above. Registration of speakers at the
                                              Records Schedule 2.4.
                                                                                                                                                            public comment period is required. No
                                              ADMINISTRATIVE, TECHNICAL, AND PHYSICAL                                                                       more than three minutes shall be
                                              SAFEGUARDS:                                             POSTAL SERVICE                                        allotted to each speaker. The time
                                                 Paper records are maintained in                                                                            allotted to each speaker will be
                                              locked file cabinets, and access is                     Temporary Emergency Committee of                      determined after registration closes.
                                              limited to personnel who require access                 the Board of Governors; Sunshine Act                  Participation in the public comment
                                              to perform their official functions.                    Meeting                                               period is governed by 39 CFR 232.1(n).
                                              Access to electronic records maintained                 FEDERAL REGISTER CITATION OF PREVIOUS                 CONTACT PERSON FOR MORE INFORMATION:
                                              on an OSHRC shared drive is restricted                  ANNOUNCEMENT: 83 FR 55761.                            Acting Secretary of the Board, U.S.
                                              to personnel who require access to                                                                            Postal Service, 475 L’Enfant Plaza SW,
                                                                                                      PREVIOUSLY ANNOUNCED TIME AND DATE OF
                                              perform their official functions.                                                                             Washington, DC 20260–1000.
                                                 OSHRC records electronically                         THE MEETING: Tuesday, November 13,
                                                                                                                                                            Telephone: (202) 268–4800.
                                              transmitted to its contractor, NFC, are                 2018, at 10:30 a.m.; and Wednesday,
                                              stored on servers in a secured federal                  November 14, 2018, at 8:30 a.m.                       Michael J. Elston,
                                              complex with access codes, security                     PLACE: Washington, DC, at U.S. Postal                 Acting Secretary.
                                              codes, and/or security guards. Access to                Service Headquarters, 475 L’Enfant                    [FR Doc. 2018–24835 Filed 11–8–18; 4:15 pm]
                                              networks and data requires a valid                      Plaza SW, in the Benjamin Franklin                    BILLING CODE 7710–12–P
                                              username and password and is further                    Room.
                                              restricted to personnel who have the                    STATUS: Tuesday, November 13, 2018, at
                                              need to know the information for the                    10:30 a.m.; Wednesday, November 14,                   PRESIDIO TRUST
                                              performance of their official duties.                   2018, at 8:30 a.m.—Open.
                                                                                                      CHANGES IN THE MEETING: Two agenda                    Notice of Receipt of and Availability for
                                              RECORD ACCESS PROCEDURES:
                                                                                                      items combined and additional                         Public Comment on an Application for
                                                Individuals who wish to gain access                                                                         Wireless Telecommunications
                                              to their records should notify: Privacy                 information added related to public
                                                                                                      comment period.                                       Facilities Site; The Presidio of San
                                              Officer, OSHRC, 1120 20th Street NW,                                                                          Francisco, California
                                              Ninth Floor, Washington, DC 20036–                      REVISED MATTERS TO BE CONSIDERED:
                                              3457. For an explanation on how such                                                                          AGENCY:    The Presidio Trust.
                                                                                                      Tuesday, November 13, 2018, at 10:30
                                              requests should be drafted, refer to 29                 a.m. (Closed)                                         ACTION:   Public notice.
                                              CFR 2400.6 (procedures for requesting
                                              records).                                                 1. Strategic Issues.                                SUMMARY:    This notice announces the
                                                                                                        2. Financial Matters.                               Presidio Trust’s receipt of and
                                              CONTESTING RECORD PROCEDURES:                             3. Compensation and Personnel                       availability for public comment on an
                                                Individuals who wish to contest their                 Matters.                                              application from GTE Mobilnet of
                                              records should notify: Privacy Officer,                   4. Executive Session—Discussion of                  California d/b/a Verizon Wireless for
                                              OSHRC, 1120 20th Street NW, Ninth                       prior agenda items and Board                          installation of a wireless
                                              Floor, Washington, DC 20036–3457. For                   governance.                                           telecommunications facilities site
                                              an explanation on the specific                                                                                (‘‘Project’’) in The Presidio of San
                                              procedures for contesting the contents                  Wednesday, November 14, 2018, at 8:30                 Francisco. The proposed location of the
                                              of a record, refer to 29 CFR 2400.8                     a.m. (Open)                                           Project is in the vicinity of 386 Moraga
                                              (Procedures for requesting amendment),                    1. Remarks of the Chairman of the                   Avenue.
                                              and 29 CFR 2400.9 (Procedures for                       Temporary Emergency Committee of the                     The Project involves (i) installing a
                                              appealing).                                             Board.                                                new 70-foot monopole to accommodate
                                                                                                        2. Remarks of the Postmaster General                nine panel antenna panels, and (ii)
                                              NOTIFICATION PROCEDURES:
                                                                                                      and CEO.                                              placing the associated radio equipment
                                                Individuals interested in inquiring                     3. Approval of Minutes of Previous                  on a concrete pad within a 20-foot by
                                              about their records should notify:                      Meetings.                                             20-foot fenced area. Power and
                                              Privacy Officer, OSHRC, 1120 20th                         4. Committee Reports.                               telecommunications service will be
                                              Street NW, Ninth Floor, Washington, DC                    5. FY2018 10K and Financial                         brought to the site by underground
                                              20036–3457. For an explanation on how                   Statements and Approval of Annual                     trench.
                                              such requests should be drafted, refer to               Report and Comprehensive Statement.                      Comments: Comments on the
                                              29 CFR 2400.5 (notification), and 29                      6. FY2019 IFP and Financing                         proposed project must be sent to Steve
                                              CFR 2400.6 (procedures for requesting                   Resolution.                                           Carp, Presidio Trust, 103 Montgomery
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                                              records).                                                 7. FY2020 Appropriations Request.                   Street, P.O. Box 29052, San Francisco,
                                              EXEMPTIONS PROMULGATED FOR THE SYSTEM:                    8. Quarterly Service Performance                    CA 94129–0052, and be received by
                                                                                                      Report.                                               December 11, 2018. A copy of Verizon’s
                                                 None.
                                                                                                        9. Approval of Annual Report and                    application is available upon request to
                                              HISTORY:                                                Comprehensive Statement.                              the Presidio Trust.
                                                 April 14, 2006, 71 FR 19556; August                    10. Draft Agenda for February                       FOR FURTHER INFORMATION CONTACT:
                                              4, 2008, 73 FR 45256; October 5, 2015,                  meetings.                                             Steve Carp, 103 Montgomery Street,


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Document Created: 2018-11-10 03:18:43
Document Modified: 2018-11-10 03:18:43
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a modified system of records.
DatesComments must be received by OSHRC on or before December 13, 2018. The revised system of records will become effective on that date, without any further notice in the Federal Register, unless comments or government approval procedures necessitate otherwise.
ContactRon Bailey, Attorney-Advisor, Office of the General Counsel, via telephone at (202) 606-5410, or via email at [email protected]
FR Citation83 FR 56380 

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