83_FR_61188 83 FR 60960 - Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/ALL-27; Department of Transportation Training Programs

83 FR 60960 - Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/ALL-27; Department of Transportation Training Programs

DEPARTMENT OF TRANSPORTATION
Office of the Secretary

Federal Register Volume 83, Issue 228 (November 27, 2018)

Page Range60960-60963
FR Document2018-25818

In accordance with the Privacy Act of 1974, the Department of Transportation's Office of the Secretary of Transportation (DOT/OST) intends to establish a DOT-wide System of Records titled, ``DOT/ALL-27, Training Programs.'' This system of records will allow the Department of Transportation, to include its Operating Administrations and Secretarial Offices, to collect and maintain contact, registration, and other information about Department of Transportation employees and other individuals related to participation in and management of Department of Transportation training programs. This system, titled Training Programs, will be included in the Department of Transportation's inventory of record systems. The Department also intends to rescind existing Notices for DOT/RITA-O12, TSI Online Catalog and Learning Management System'', and DOT/FHWA-221, ``National Highway Institute website (NHIW) and Course Management Tracking System (CMTS)'', as these records will be part of the new DOT/ALL-27 described in this Notice.

Federal Register, Volume 83 Issue 228 (Tuesday, November 27, 2018)
[Federal Register Volume 83, Number 228 (Tuesday, November 27, 2018)]
[Notices]
[Pages 60960-60963]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-25818]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

[Docket No. DOT-OST-2018-0151]


Privacy Act of 1974; Department of Transportation, Office of the 
Secretary of Transportation; DOT/ALL-27; Department of Transportation 
Training Programs

AGENCY: Office of the Departmental Chief Information Officer, Office of 
the Secretary of Transportation, DOT.

ACTION: Rescindment of Notices and Notice of a New System of Records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Transportation's Office of the Secretary of Transportation (DOT/OST) 
intends to establish a DOT-wide System of Records titled, ``DOT/ALL-27, 
Training Programs.'' This system of records will allow the Department 
of Transportation, to include its Operating Administrations and 
Secretarial Offices, to collect and maintain contact, registration, and 
other information about Department of Transportation employees and 
other individuals related to participation in and management of 
Department of Transportation training programs. This system, titled 
Training Programs, will be included in the Department of 
Transportation's inventory of record systems. The Department also 
intends to rescind existing Notices for DOT/RITA-O12, TSI Online 
Catalog and Learning Management System'', and DOT/FHWA-221, ``National 
Highway Institute website (NHIW) and Course Management Tracking System 
(CMTS)'', as these records will be part of the new DOT/ALL-27 described 
in this Notice.

DATES: Written comments should be submitted on or before December 27, 
2018. The Department may publish an amended SORN in light of any 
comments received. This new system will be effective December 27, 2018.

ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2018-0151 by any of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Docket Management Facility, U.S. Department of 
Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor, 
Room W12-140, Washington, DC 20590-0001.
     Hand Delivery or Courier: West Building Ground Floor, Room 
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday 
through Friday, except Federal Holidays.
     Fax: (202) 493-2251.
    Instructions: You must include the agency name and docket number 
DOT-OST-2018-0151. All comments received will be posted without change 
to http://www.regulations.gov, including any personal information 
provided.
    Privacy Act: Anyone is able to search the electronic form of all 
comments received in any of our dockets by the name of the individual 
submitting the comment (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review DOT's 
complete Privacy Act statement in the Federal Register published on 
January 17, 2008 (73 FR 3316-3317).
    Docket: For access to the docket to read background documents or 
comments received, go to http://www.regulations.gov or to the street 
address listed above. Follow the online instructions for accessing the 
docket.

FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire 
W. Barrett, Departmental Chief Privacy Officer, Privacy Office, 
Department of Transportation, Washington, DC 20590; [email protected]; or 
(202) 527-3284.

SUPPLEMENTARY INFORMATION: 

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Transportation (DOT)/Office of the Secretary of 
Transportation (OST) proposes to rescind the current system of records 
notices for DOT/RITA-012 and DOT/FHWA-221, and issue a DOT system of 
records titled, ``DOT/ALL-27 Training Programs.''
    The Department of Transportation provides training courses to its 
employees, contractors, and others. The Department wishes to create a 
new system of records for training program registration and 
participation information, including information pertaining to training 
course participants, instructors and course developers, and others 
involved in training course creation, management, and delivery. The 
Department will use this information to monitor and manage registration 
in training courses, track and record participation and completion in 
DOT training courses, schedule courses, assess the effectiveness of 
training, identify training trends and needs, and schedule training 
classes and programs. This system of records excludes records 
associated with training provided by entities other than DOT and 
training records covered by the Office of Personnel Management's 
Government-wide System of Records Notice, OPM/GOVT-1, ``General 
Personnel Records.'' Because DOT-provided training records will be 
covered by this Department-wide notice, individual notices covering 
particular DOT offices are not necessary; therefore, this notice also 
rescinds DOT/RITA-012, ``TSI Online Catalog and Learning Management 
System'' and DOT/FHWA-221, ``National Highway Institute website (NHIW) 
and Course Management and Tracking System (CMTS)''. The records covered 
by DOT/RITA-012 and DOT/FHWA-221 will be managed according to the new 
DOT/ALL-27.
    The routine uses are compatible with the purposes for which the 
information was collected. Individuals whose personally identifiable 
information (PII) is in this system of records have provided it to DOT 
to enable DOT to

[[Page 60961]]

document their participation in the course, ensure that the course 
scheduling and resources are allocated sufficiently to meet participant 
needs, and to share information with supervisors, instructors, and 
other entities as necessary to manage training classes and schedules, 
and verify participation in and completion of the course.
    The information contained within this system of records will be 
collected directly from the individuals who are the subject of the 
record.
    This new system will be included in DOT's inventory of record 
systems.

II. Privacy Act

    The Privacy Act (5 U.S.C. 552a) governs the means by which the 
Federal Government collects, maintains, and uses personally 
identifiable information (PII) in a System of Records. A ``System of 
Records'' is a group of any records under the control of a Federal 
agency from which information about individuals is retrieved by name or 
other personal identifier. The Privacy Act requires each agency to 
publish in the Federal Register a System of Records notice (SORN) 
identifying and describing each System of Records the agency maintains, 
including the purposes for which the agency uses PII in the system, the 
routine uses for which the agency discloses such information outside 
the agency, and how individuals to whom a Privacy Act record pertains 
can exercise their rights under the Privacy Act (e.g., to determine if 
the system contains information about them and to contest inaccurate 
information).
    In accordance with 5 U.S.C. 552a(r), DOT has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/ALL-27, Training Programs

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at the Department of Transportation and in 
component offices of the Department of Transportation in both 
Washington, DC and field offices.

SYSTEM MANAGER(S):
    Requests for training records should be submitted to the component 
office(s) that offers or sponsors the training. Contact information for 
system manager is provided at time of course registration and/or 
participation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 23 U.S.C. 504; and 49 U.S.C. 301, 5314, 5315, 20108, 
30182, and 40108.

PURPOSE(S):
    The purpose of this system is to manage, oversee, and document 
training provided to DOT employees, contractors, and others. This 
system will provide DOT with a means to document registration, 
participation, and completion of DOT provided training, document the 
particular training that is provided, identify training trends and 
needs, evaluate course instructors and course quality and context, and 
schedule training classes, programs, and instructors. The DOT also may 
use records from this system to document completion of training 
requirements for other DOT-mission purposes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOT employees, volunteers and contractors; any 
individual who has participated in or assisted with a DOT training 
program, including students and instructors; any other Federal employee 
or private individual, including contractors and others, who has 
participated in or assisted with training programs sponsored or 
operated by the DOT; and other participants in training programs, 
including instructors, course developers, observers, and interpreters.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records in the system include:
    Individual's name;
    Individual's date of birth;
    Student or other identification number assigned to the individual
    Address;
    Phone number;
    Email address;
    Employer Name, address, and contact information, Occupation/Job 
Title;
    Resume/Qualifications (for course instructors)
    Applications;
    Registration forms;
    Course rosters and sign-in sheets;
    Instructor lists;
    Payment records, including financing, travel and related 
expenditures;
    Grades and student evaluations;
    Course evaluations;
    Examination and testing materials; and
    Other records and reports related to training.

RECORD SOURCE CATEGORIES:
    Records are obtained from DOT employees and other individuals who 
are the subject of such records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DOT as a 
routine use pursuant to 5 U.S.C. 552a(b)(3).

    System Routine Uses

    (1) To organizations, including other government entities, 
sponsoring or providing remuneration for training;
    (2) To other Federal agencies as needed to create class schedules, 
or determine qualifications for participation in classes as students or 
instructors;
    (3) To educational institutions or training providers as evidence 
of participation or successful completion, as needed to continue 
education;

    Department General Routine Uses

    (4) To the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of implementing, 
investigating, prosecuting, or enforcing a statute, regulation, rule or 
order, when a record in this system indicates a violation or potential 
violation of law, whether civil, criminal, or regulatory in nature, 
including any records from this system relevant to the implementation, 
investigation, prosecution, or enforcement of the statute, regulation, 
rule, or order that was or may have been violated;
    (5) To a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary for DOT to obtain 
information relevant to a DOT decision concerning the hiring or 
retention or an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant or other 
benefit;
    (6) To a Federal agency, upon its request, in connection with the 
requesting Federal agency's hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation or 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information requested is relevant and necessary to the requesting 
agency's decision on the matter;
    (7) To the Department of Justice, or any other Federal agency 
conducting litigation, when (a) DOT, (b) any DOT employee, in his/her 
official capacity, or in his/her individual capacity if the

[[Page 60962]]

Department of Justice has agreed to represent the employee, or (c) the 
United States or any agency thereof, is a party to litigation or has an 
interest in litigation, and DOT determines that the use of the records 
by the Department of Justice or other Federal agency conducting the 
litigation is relevant and necessary to the litigation; provided, 
however, that DOT determines, in each case, that disclosure of the 
records in the litigation is a use of the information contained in the 
records that is compatible with the purpose for which the records where 
collected;
    (8) To parties in proceedings before any court or adjudicative or 
administrative body before which DOT appears when (a) DOT, (b) any DOT 
employee in his or her official capacity, or in his or her individual 
capacity where DOT has agreed to represent the employee, or (c) the 
United States or any agency thereof is a party to litigation or has an 
interest in the proceeding, and DOT determined that is relevant and 
necessary to the proceeding; provided, however, that DOT determines, in 
each case, that disclosure of the records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records where collected;
    (9) To the National Archives and Records Administration for an 
inspection under 44 U.S.C. 2904 and 2906;
    (10) To another agency or instrumentality of any government 
jurisdiction for use in law enforcement activities, either civil or 
criminal, or to expose fraudulent claims; however, this routine use 
only permits the disclosure of names pursuant to a computer matching 
program that otherwise complies with the requirements of the Privacy 
Act;
    (11) To appropriate agencies, entities, and persons, when (1) DOT 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) DOT has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by DOT or not) that rely 
on the compromised information; and (3) the disclosure made to such 
agencies, entities, or persons is reasonably necessary to assist in 
connection with DOT's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.;
    (12) To the Office of Government Information Services (OGIS) for 
the purpose of resolving disputes between requesters seeking 
information under the Freedom of Information Act (FOIA) and DOT, or 
OGIS' review of DOT's policies, procedures, and compliance with FOIA;
    (13) To DOT''s contractors and their agents, DOT's experts, 
consultants, and others performing or working on a contract, service, 
cooperative agreement, or other assignment for DOT, when necessary to 
accomplish an agency function related to this system of records.
    (14) To an agency, organization, or individual for the purpose of 
performing an audit or oversight related to this system or records, 
provided that DOT determines the records are necessary and relevant to 
the audit or oversight activity. This routine use does not apply to 
intra-agency sharing authorized under Section (b)(1) of the Privacy 
Act; and
    (15) To a Federal, State, local, tribal, foreign government, or 
multinational agency, either in response to a request or upon DOT's 
initiative, terrorism information (6 U.S.C. 485(a)(5), homeland 
security information (6 U.S.C. 482(f)(1), or law enforcement 
information (Guideline 2, report attached to White House Memorandum, 
``Information Sharing Environment,'' Nov. 22, 2006), when DOT finds 
that disclosure of the record is necessary and relevant to detect, 
prevent, disrupt, preempt, or mitigate the effects of terrorist 
activities against the territory, people, and interests of the United 
States, as contemplated by the Intelligence Reform and Terrorism 
Prevention Act of 2004, Pub. L. 108-456, and Executive Order 13388 
(Oct. 25, 2005).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically and/or on paper in 
secure facilities. Electronic records may be stored on magnetic disc, 
tape, digital media, and CD-ROM.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records will primarily be retrieved by individual's name, but may 
be retrieved by other identifiers in the system.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are typically destroyed when three years old, or 3 years 
after superseded or obsolete, whichever is appropriate, in accordance 
with National Archives and Records Administration General Records 
Schedule 2.6, Item 010. General Records Schedule 2.6, Item 010, also 
permits agencies to retain these records for a longer period of time, 
when needed for business use.

ADMINITRATION, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DOT automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to records in this system is limited to those 
individuals who have a need to know the information for the performance 
of their official duties and who have appropriate clearances or 
permissions.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the System Manager at the address 
identified in ``System Manager and Address'' above. If an individual 
believes more than one component maintains Privacy Act records 
concerning him or her, the individual may submit the request to the 
Departmental Freedom of Information Act Office, U.S. Department of 
Transportation, Room W94-122, 1200 New Jersey Ave. SE, Washington, DC 
20590, ATTN: FOIA/Privacy Act request.
    When seeking records about yourself from this system of records or 
any other Departmental system of records your request must conform with 
the Privacy Act regulations set forth in 49 CFR part 10. You must sign 
your request, and your signature must either be notarized or submitted 
under 28 U.S.C. 1746, a law that permits statements to be made under 
penalty of perjury as a substitute for notarization. While no specific 
form is required, you may obtain forms for this purpose from the Chief 
Freedom of Information Act Officer, http://www.dot.gov/foia or 
202.366.4542. In addition you should provide the following:
    An explanation of why you believe the Department would have 
information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help the FOIA 
staff determine which DOT component agency may have responsive records; 
and

[[Page 60963]]

    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without this bulleted information the component(s) may not be able 
to conduct an effective search, and your request may be denied due to 
lack of specificity or lack of compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURE:
    See ``Record Access Procedures'' above.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    Not applicable.

    Issued in Washington, DC on November 21, 2018,
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2018-25818 Filed 11-26-18; 8:45 am]
 BILLING CODE 4910-9X-P



                                              60960                      Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices

                                                 (b) Ways to encourage the exchange of                establish a DOT-wide System of Records                www.regulations.gov or to the street
                                              pipeline inspection information and the                 titled, ‘‘DOT/ALL–27, Training                        address listed above. Follow the online
                                              development of advanced pipeline                        Programs.’’ This system of records will               instructions for accessing the docket.
                                              inspection technologies and enhanced                    allow the Department of Transportation,               FOR FURTHER INFORMATION CONTACT: For
                                              risk analysis;                                          to include its Operating Administrations              questions, please contact: Claire W.
                                                 (c) Opportunities to share data,                     and Secretarial Offices, to collect and               Barrett, Departmental Chief Privacy
                                              including dig verification data between                 maintain contact, registration, and other             Officer, Privacy Office, Department of
                                              operators of pipeline facilities and in-                information about Department of                       Transportation, Washington, DC 20590;
                                              line inspector vendors to expand                        Transportation employees and other                    privacy@dot.gov; or (202) 527–3284.
                                              knowledge of the advantages and                         individuals related to participation in               SUPPLEMENTARY INFORMATION:
                                              disadvantages of the different types of                 and management of Department of
                                              in-line inspection technology and                       Transportation training programs. This                I. Background
                                              methodologies;                                          system, titled Training Programs, will be                In accordance with the Privacy Act of
                                                 (d) Options to create a secure system                included in the Department of                         1974, 5 U.S.C. 552a, the Department of
                                              that protects proprietary data while                    Transportation’s inventory of record                  Transportation (DOT)/Office of the
                                              encouraging the exchange of pipeline                    systems. The Department also intends to               Secretary of Transportation (OST)
                                              inspection information and the                          rescind existing Notices for DOT/RITA–                proposes to rescind the current system
                                              development of advanced pipeline                        O12, TSI Online Catalog and Learning                  of records notices for DOT/RITA–012
                                              inspection technologies and enhanced                    Management System’’, and DOT/                         and DOT/FHWA–221, and issue a DOT
                                              risk analysis;                                          FHWA–221, ‘‘National Highway                          system of records titled, ‘‘DOT/ALL–27
                                                 (e) Means and best practices for the                 Institute website (NHIW) and Course                   Training Programs.’’
                                              protection of safety and security-                      Management Tracking System (CMTS)’’,                     The Department of Transportation
                                              sensitive information and proprietary                   as these records will be part of the new              provides training courses to its
                                              information; and                                        DOT/ALL–27 described in this Notice.                  employees, contractors, and others. The
                                                 (f) Regulatory, funding, and legal
                                                                                                      DATES: Written comments should be                     Department wishes to create a new
                                              barriers to sharing the information
                                                                                                      submitted on or before December 27,                   system of records for training program
                                              described in paragraphs (a) through (d).
                                                                                                      2018. The Department may publish an                   registration and participation
                                                 The Secretary will publish the VIS
                                                                                                      amended SORN in light of any                          information, including information
                                              Working Group’s recommendations on a
                                                                                                      comments received. This new system                    pertaining to training course
                                              publicly available DOT website and in
                                                                                                      will be effective December 27, 2018.                  participants, instructors and course
                                              the docket. The VIS Working Group will
                                              fulfill its purpose once its                            ADDRESSES: You may submit comments,                   developers, and others involved in
                                              recommendations are published online.                   identified by docket number DOT–OST–                  training course creation, management,
                                                 PHMSA will publish the agenda on                     2018–0151 by any of the following                     and delivery. The Department will use
                                              the PHMSA meeting page at: https://                     methods:                                              this information to monitor and manage
                                              primis.phmsa.dot.gov/meetings/                             • Federal e-Rulemaking Portal: http://             registration in training courses, track
                                              MtgHome.mtg?mtg=141, once it is                         www.regulations.gov. Follow the                       and record participation and completion
                                              finalized.                                              instructions for submitting comments.                 in DOT training courses, schedule
                                                                                                         • Mail: Docket Management Facility,                courses, assess the effectiveness of
                                                Issued in Washington, DC, on November                                                                       training, identify training trends and
                                                                                                      U.S. Department of Transportation, 1200
                                              20, 2018, under authority delegated in 49
                                                                                                      New Jersey Ave. SE, West Building                     needs, and schedule training classes and
                                              CFR 1.97.
                                                                                                      Ground Floor, Room W12–140,                           programs. This system of records
                                              Massoud Tahamtani,
                                                                                                      Washington, DC 20590–0001.                            excludes records associated with
                                              Deputy Associate Administrator for Policy                  • Hand Delivery or Courier: West                   training provided by entities other than
                                              and Programs.
                                                                                                      Building Ground Floor, Room W12–140,                  DOT and training records covered by
                                              [FR Doc. 2018–25712 Filed 11–26–18; 8:45 am]                                                                  the Office of Personnel Management’s
                                                                                                      1200 New Jersey Ave. SE, between 9
                                              BILLING CODE 4910–60–P                                  a.m. and 5 p.m. ET, Monday through                    Government-wide System of Records
                                                                                                      Friday, except Federal Holidays.                      Notice, OPM/GOVT–1, ‘‘General
                                                                                                         • Fax: (202) 493–2251.                             Personnel Records.’’ Because DOT-
                                              DEPARTMENT OF TRANSPORTATION                               Instructions: You must include the                 provided training records will be
                                              Office of the Secretary                                 agency name and docket number DOT–                    covered by this Department-wide notice,
                                                                                                      OST–2018–0151. All comments                           individual notices covering particular
                                              [Docket No. DOT–OST–2018–0151]                          received will be posted without change                DOT offices are not necessary; therefore,
                                                                                                      to http://www.regulations.gov, including              this notice also rescinds DOT/RITA–
                                              Privacy Act of 1974; Department of                      any personal information provided.                    012, ‘‘TSI Online Catalog and Learning
                                              Transportation, Office of the Secretary                    Privacy Act: Anyone is able to search              Management System’’ and DOT/FHWA–
                                              of Transportation; DOT/ALL–27;                          the electronic form of all comments                   221, ‘‘National Highway Institute
                                              Department of Transportation Training                   received in any of our dockets by the                 website (NHIW) and Course
                                              Programs                                                name of the individual submitting the                 Management and Tracking System
                                              AGENCY:  Office of the Departmental                     comment (or signing the comment, if                   (CMTS)’’. The records covered by DOT/
                                              Chief Information Officer, Office of the                submitted on behalf of an association,                RITA–012 and DOT/FHWA–221 will be
                                              Secretary of Transportation, DOT.                       business, labor union, etc.). You may                 managed according to the new DOT/
amozie on DSK3GDR082PROD with NOTICES1




                                              ACTION: Rescindment of Notices and                      review DOT’s complete Privacy Act                     ALL–27.
                                              Notice of a New System of Records.                      statement in the Federal Register                        The routine uses are compatible with
                                                                                                      published on January 17, 2008 (73 FR                  the purposes for which the information
                                              SUMMARY:  In accordance with the                        3316–3317).                                           was collected. Individuals whose
                                              Privacy Act of 1974, the Department of                     Docket: For access to the docket to                personally identifiable information (PII)
                                              Transportation’s Office of the Secretary                read background documents or                          is in this system of records have
                                              of Transportation (DOT/OST) intends to                  comments received, go to http://                      provided it to DOT to enable DOT to


                                         VerDate Sep<11>2014   17:45 Nov 26, 2018   Jkt 247001   PO 00000   Frm 00140   Fmt 4703   Sfmt 4703   E:\FR\FM\27NON1.SGM   27NON1


                                                                         Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices                                            60961

                                              document their participation in the                     AUTHORITY FOR MAINTENANCE OF THE SYSTEM:              ROUTINE USES OF RECORDS MAINTAINED IN THE
                                              course, ensure that the course                            5 U.S.C. 301; 23 U.S.C. 504; and 49                 SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                              scheduling and resources are allocated                                                                        THE PURPOSES OF SUCH USES:
                                                                                                      U.S.C. 301, 5314, 5315, 20108, 30182,
                                              sufficiently to meet participant needs,                 and 40108.                                              In addition to those disclosures
                                              and to share information with                                                                                 generally permitted under 5 U.S.C.
                                                                                                      PURPOSE(S):                                           552a(b) of the Privacy Act, all or a
                                              supervisors, instructors, and other
                                              entities as necessary to manage training                  The purpose of this system is to                    portion of the records or information
                                              classes and schedules, and verify                       manage, oversee, and document training                contained in this system may be
                                              participation in and completion of the                  provided to DOT employees,                            disclosed outside DOT as a routine use
                                              course.                                                 contractors, and others. This system will             pursuant to 5 U.S.C. 552a(b)(3).
                                                The information contained within this                 provide DOT with a means to document
                                                                                                                                                              System Routine Uses
                                              system of records will be collected                     registration, participation, and
                                              directly from the individuals who are                   completion of DOT provided training,                     (1) To organizations, including other
                                              the subject of the record.                              document the particular training that is              government entities, sponsoring or
                                                This new system will be included in                   provided, identify training trends and                providing remuneration for training;
                                              DOT’s inventory of record systems.                      needs, evaluate course instructors and                   (2) To other Federal agencies as
                                                                                                      course quality and context, and                       needed to create class schedules, or
                                              II. Privacy Act                                         schedule training classes, programs, and              determine qualifications for
                                                 The Privacy Act (5 U.S.C. 552a)                      instructors. The DOT also may use                     participation in classes as students or
                                              governs the means by which the Federal                  records from this system to document                  instructors;
                                              Government collects, maintains, and                     completion of training requirements for                  (3) To educational institutions or
                                              uses personally identifiable information                other DOT-mission purposes.                           training providers as evidence of
                                              (PII) in a System of Records. A ‘‘System                                                                      participation or successful completion,
                                                                                                      CATEGORIES OF INDIVIDUALS COVERED BY THE              as needed to continue education;
                                              of Records’’ is a group of any records
                                                                                                      SYSTEM:
                                              under the control of a Federal agency                                                                           Department General Routine Uses
                                              from which information about                              Current and former DOT employees,
                                                                                                      volunteers and contractors; any                          (4) To the appropriate agency,
                                              individuals is retrieved by name or
                                                                                                      individual who has participated in or                 whether Federal, State, local, or foreign,
                                              other personal identifier. The Privacy
                                                                                                      assisted with a DOT training program,                 charged with the responsibility of
                                              Act requires each agency to publish in
                                                                                                      including students and instructors; any               implementing, investigating,
                                              the Federal Register a System of
                                                                                                      other Federal employee or private                     prosecuting, or enforcing a statute,
                                              Records notice (SORN) identifying and
                                                                                                      individual, including contractors and                 regulation, rule or order, when a record
                                              describing each System of Records the
                                                                                                      others, who has participated in or                    in this system indicates a violation or
                                              agency maintains, including the
                                                                                                      assisted with training programs                       potential violation of law, whether civil,
                                              purposes for which the agency uses PII
                                                                                                      sponsored or operated by the DOT; and                 criminal, or regulatory in nature,
                                              in the system, the routine uses for
                                                                                                      other participants in training programs,              including any records from this system
                                              which the agency discloses such
                                                                                                      including instructors, course                         relevant to the implementation,
                                              information outside the agency, and
                                                                                                      developers, observers, and interpreters.              investigation, prosecution, or
                                              how individuals to whom a Privacy Act
                                                                                                                                                            enforcement of the statute, regulation,
                                              record pertains can exercise their rights               CATEGORIES OF RECORDS IN THE SYSTEM:                  rule, or order that was or may have been
                                              under the Privacy Act (e.g., to determine                  Categories of records in the system                violated;
                                              if the system contains information about                include:                                                 (5) To a Federal, State, or local agency
                                              them and to contest inaccurate                             Individual’s name;                                 maintaining civil, criminal, or other
                                              information).                                              Individual’s date of birth;                        relevant enforcement information or
                                                 In accordance with 5 U.S.C. 552a(r),                    Student or other identification                    other pertinent information, such as
                                              DOT has provided a report of this                       number assigned to the individual                     current licenses, if necessary for DOT to
                                              system of records to the Office of                         Address;                                           obtain information relevant to a DOT
                                              Management and Budget and to                               Phone number;                                      decision concerning the hiring or
                                              Congress.                                                  Email address;                                     retention or an employee, the issuance
                                                                                                         Employer Name, address, and contact                of a security clearance, the letting of a
                                              SYSTEM NAME AND NUMBER:
                                              Department of Transportation (DOT)/ALL–                 information, Occupation/Job Title;                    contract, or the issuance of a license,
                                              27, Training Programs                                      Resume/Qualifications (for course
                                                                                                                                                            grant or other benefit;
                                                                                                      instructors)                                             (6) To a Federal agency, upon its
                                              SECURITY CLASSIFICATION:                                   Applications;
                                                                                                                                                            request, in connection with the
                                                 Unclassified.                                           Registration forms;
                                                                                                                                                            requesting Federal agency’s hiring or
                                                                                                         Course rosters and sign-in sheets;
                                              SYSTEM LOCATION:                                           Instructor lists;                                  retention of an employee, the issuance
                                                Records are maintained at the                            Payment records, including financing,              of a security clearance, the reporting of
                                              Department of Transportation and in                     travel and related expenditures;                      an investigation or an employee, the
                                              component offices of the Department of                     Grades and student evaluations;                    letting of a contract, or the issuance of
                                              Transportation in both Washington, DC                      Course evaluations;                                a license, grant, or other benefit by the
                                              and field offices.                                         Examination and testing materials;                 requesting agency, to the extent that the
                                                                                                      and                                                   information requested is relevant and
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                                              SYSTEM MANAGER(S):                                                                                            necessary to the requesting agency’s
                                                                                                         Other records and reports related to
                                                 Requests for training records should                 training.                                             decision on the matter;
                                              be submitted to the component office(s)                                                                          (7) To the Department of Justice, or
                                              that offers or sponsors the training.                   RECORD SOURCE CATEGORIES:                             any other Federal agency conducting
                                              Contact information for system manager                    Records are obtained from DOT                       litigation, when (a) DOT, (b) any DOT
                                              is provided at time of course registration              employees and other individuals who                   employee, in his/her official capacity, or
                                              and/or participation.                                   are the subject of such records.                      in his/her individual capacity if the


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                                              60962                      Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices

                                              Department of Justice has agreed to                        (12) To the Office of Government                   Schedule 2.6, Item 010. General Records
                                              represent the employee, or (c) the                      Information Services (OGIS) for the                   Schedule 2.6, Item 010, also permits
                                              United States or any agency thereof, is                 purpose of resolving disputes between                 agencies to retain these records for a
                                              a party to litigation or has an interest in             requesters seeking information under                  longer period of time, when needed for
                                              litigation, and DOT determines that the                 the Freedom of Information Act (FOIA)                 business use.
                                              use of the records by the Department of                 and DOT, or OGIS’ review of DOT’s
                                                                                                                                                            ADMINITRATION, TECHNICAL, AND PHYSICAL
                                              Justice or other Federal agency                         policies, procedures, and compliance                  SAFEGUARDS:
                                              conducting the litigation is relevant and               with FOIA;
                                              necessary to the litigation; provided,                     (13) To DOT’’s contractors and their                  Records in this system are
                                              however, that DOT determines, in each                   agents, DOT’s experts, consultants, and               safeguarded in accordance with
                                              case, that disclosure of the records in                 others performing or working on a                     applicable rules and policies, including
                                              the litigation is a use of the information              contract, service, cooperative agreement,             all applicable DOT automated systems
                                              contained in the records that is                        or other assignment for DOT, when                     security and access policies. Strict
                                              compatible with the purpose for which                   necessary to accomplish an agency                     controls have been imposed to minimize
                                              the records where collected;                            function related to this system of                    the risk of compromising the
                                                 (8) To parties in proceedings before                 records.                                              information that is being stored. Access
                                              any court or adjudicative or                               (14) To an agency, organization, or                to records in this system is limited to
                                              administrative body before which DOT                    individual for the purpose of performing              those individuals who have a need to
                                              appears when (a) DOT, (b) any DOT                       an audit or oversight related to this                 know the information for the
                                              employee in his or her official capacity,               system or records, provided that DOT                  performance of their official duties and
                                              or in his or her individual capacity                    determines the records are necessary                  who have appropriate clearances or
                                              where DOT has agreed to represent the                   and relevant to the audit or oversight                permissions.
                                              employee, or (c) the United States or                   activity. This routine use does not apply             RECORD ACCESS PROCEDURES:
                                              any agency thereof is a party to                        to intra-agency sharing authorized                       Individuals seeking notification of
                                              litigation or has an interest in the                    under Section (b)(1) of the Privacy Act;              and access to any record contained in
                                              proceeding, and DOT determined that is                  and                                                   this system of records, or seeking to
                                              relevant and necessary to the                              (15) To a Federal, State, local, tribal,           contest its content, may submit a
                                              proceeding; provided, however, that                     foreign government, or multinational                  request in writing to the System
                                              DOT determines, in each case, that                      agency, either in response to a request               Manager at the address identified in
                                              disclosure of the records in the                        or upon DOT’s initiative, terrorism                   ‘‘System Manager and Address’’ above.
                                              proceeding is a use of the information                  information (6 U.S.C. 485(a)(5),                      If an individual believes more than one
                                              contained in the records that is                        homeland security information (6 U.S.C.               component maintains Privacy Act
                                              compatible with the purpose for which                   482(f)(1), or law enforcement                         records concerning him or her, the
                                              the records where collected;                            information (Guideline 2, report                      individual may submit the request to
                                                 (9) To the National Archives and                     attached to White House Memorandum,                   the Departmental Freedom of
                                              Records Administration for an                           ‘‘Information Sharing Environment,’’                  Information Act Office, U.S. Department
                                              inspection under 44 U.S.C. 2904 and                     Nov. 22, 2006), when DOT finds that                   of Transportation, Room W94–122, 1200
                                              2906;                                                   disclosure of the record is necessary and             New Jersey Ave. SE, Washington, DC
                                                 (10) To another agency or                            relevant to detect, prevent, disrupt,                 20590, ATTN: FOIA/Privacy Act
                                              instrumentality of any government                       preempt, or mitigate the effects of                   request.
                                              jurisdiction for use in law enforcement                 terrorist activities against the territory,              When seeking records about yourself
                                              activities, either civil or criminal, or to             people, and interests of the United                   from this system of records or any other
                                              expose fraudulent claims; however, this                 States, as contemplated by the                        Departmental system of records your
                                              routine use only permits the disclosure                 Intelligence Reform and Terrorism                     request must conform with the Privacy
                                              of names pursuant to a computer                         Prevention Act of 2004, Pub. L. 108–                  Act regulations set forth in 49 CFR part
                                              matching program that otherwise                         456, and Executive Order 13388 (Oct.                  10. You must sign your request, and
                                              complies with the requirements of the                   25, 2005).                                            your signature must either be notarized
                                              Privacy Act;                                                                                                  or submitted under 28 U.S.C. 1746, a
                                                 (11) To appropriate agencies, entities,              POLICIES AND PRACTICES FOR STORAGE OF
                                                                                                                                                            law that permits statements to be made
                                              and persons, when (1) DOT suspects or                   RECORDS:
                                                                                                                                                            under penalty of perjury as a substitute
                                              has confirmed that the security or                        Records in this system are stored
                                                                                                                                                            for notarization. While no specific form
                                              confidentiality of information in the                   electronically and/or on paper in secure
                                                                                                                                                            is required, you may obtain forms for
                                              system of records has been                              facilities. Electronic records may be
                                                                                                                                                            this purpose from the Chief Freedom of
                                              compromised; (2) DOT has determined                     stored on magnetic disc, tape, digital
                                                                                                                                                            Information Act Officer, http://
                                              that as a result of the suspected or                    media, and CD–ROM.
                                                                                                                                                            www.dot.gov/foia or 202.366.4542. In
                                              confirmed compromise there is a risk of                                                                       addition you should provide the
                                                                                                      POLICIES AND PRACTICES FOR RETRIEVAL OF
                                              harm to economic or property interests,                 RECORDS:                                              following:
                                              identity theft or fraud, or harm to the                                                                          An explanation of why you believe
                                                                                                        Records will primarily be retrieved by
                                              security or integrity of this system or                                                                       the Department would have information
                                                                                                      individual’s name, but may be retrieved
                                              other systems or programs (whether                                                                            on you;
                                                                                                      by other identifiers in the system.
                                              maintained by DOT or not) that rely on                                                                           • Identify which component(s) of the
                                              the compromised information; and (3)                    POLICIES AND PRACTICES FOR RETENTION AND              Department you believe may have the
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                                              the disclosure made to such agencies,                   DISPOSAL OF RECORDS:                                  information about you;
                                              entities, or persons is reasonably                        Records are typically destroyed when                   • Specify when you believe the
                                              necessary to assist in connection with                  three years old, or 3 years after                     records would have been created;
                                              DOT’s efforts to respond to the                         superseded or obsolete, whichever is                     • Provide any other information that
                                              suspected or confirmed compromise                       appropriate, in accordance with                       will help the FOIA staff determine
                                              and prevent, minimize, or remedy such                   National Archives and Records                         which DOT component agency may
                                              harm.;                                                  Administration General Records                        have responsive records; and


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                                                                         Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices                                           60963

                                                If your request is seeking records                    within Docket No. TTB–2018–0001 on                    or inappropriate material in your
                                              pertaining to another living individual,                ‘‘Regulations.gov,’’ the Federal e-                   comments.
                                              you must include a statement from that                  rulemaking portal, to submit comments                   We invite comments on: (a) Whether
                                              individual certifying his/her agreement                 via the internet;                                     this information collection is necessary
                                              for you to access his/her records.                         • U.S. Mail: Michael Hoover,                       for the proper performance of the
                                                Without this bulleted information the                 Regulations and Rulings Division,                     agency’s functions, including whether
                                              component(s) may not be able to                         Alcohol and Tobacco Tax and Trade                     the information has practical utility; (b)
                                              conduct an effective search, and your                   Bureau, 1310 G Street NW, Box 12,                     the accuracy of the agency’s estimate of
                                              request may be denied due to lack of                    Washington, DC 20005.                                 the information collection’s burden; (c)
                                              specificity or lack of compliance with                     • Hand Delivery/Courier in Lieu of                 ways to enhance the quality, utility, and
                                              applicable regulations.                                 Mail: Michael Hoover, Alcohol and                     clarity of the information collected; (d)
                                                                                                      Tobacco Tax and Trade Bureau, 1310 G                  ways to minimize the information
                                              CONTESTING RECORD PROCEDURES:
                                                                                                      Street NW, Suite 400, Washington, DC                  collection’s burden on respondents,
                                                See ‘‘Record Access Procedures’’                      20005.                                                including through the use of automated
                                              above.                                                     Please submit separate comments for                collection techniques or other forms of
                                                                                                      each specific information collection                  information technology; and (e)
                                              NOTIFICATION PROCEDURE:
                                                                                                      listed in this document. You must                     estimates of capital or start-up costs and
                                                See ‘‘Record Access Procedures’’                      reference the information collection’s                costs of operation, maintenance, and
                                              above.                                                  title, form or recordkeeping requirement              purchase of services to provide the
                                              EXEMPTIONS CLAIMED FOR THE SYSTEM:                      number, and OMB number (if any) in                    requested information.
                                                                                                      your comment.
                                                 None.                                                                                                      Information Collections Open for
                                                                                                         You may view copies of this
                                                                                                                                                            Comment
                                              HISTORY:                                                document, the information collections
                                                 Not applicable.                                      listed in it and any associated                          Currently, we are seeking comments
                                                                                                      instructions, and all comments received               on the following forms, recordkeeping
                                                Issued in Washington, DC on November 21,                                                                    requirements, or questionnaires:
                                                                                                      in response to this document within
                                              2018,                                                                                                            Title: Authorization to Furnish
                                                                                                      Docket No. TTB–2018–0001 at http://
                                              Claire W. Barrett,                                                                                            Financial Information and Certificate of
                                                                                                      www.regulations.gov. A link to that
                                              Departmental Chief Privacy Officer.                     docket is posted on the TTB website at                Compliance.
                                              [FR Doc. 2018–25818 Filed 11–26–18; 8:45 am]            http://www.ttb.gov/forms/comment-on-                     OMB Number: 1513–0004.
                                              BILLING CODE 4910–9X–P                                  form.shtml. You may also obtain paper                    TTB Form Number: TTB F 5030.6.
                                                                                                      copies of this document, the                             Abstract: The TTB regulations require
                                                                                                      information collections described in it               applicants for alcohol and tobacco
                                              DEPARTMENT OF THE TREASURY                              and any associated instructions, and any              permits to provide certain information
                                                                                                      comments received in response to this                 regarding the funds used to finance the
                                              Alcohol and Tobacco Tax and Trade                       document by contacting Michael Hoover                 proposed business. The Right to
                                              Bureau                                                  at the addresses or telephone number                  Financial Privacy Act of 1978 (the Act;
                                                                                                      shown below.                                          12 U.S.C. 3401 et seq.) limits
                                              [Docket No. TTB–2018–0001]                                                                                    government access to records held by
                                                                                                      FOR FURTHER INFORMATION CONTACT:
                                                                                                                                                            financial institutions, provides for
                                              Proposed Information Collections;                       Michael Hoover, Alcohol and Tobacco
                                                                                                                                                            certain procedures to gain access to
                                              Comment Request (No. 72)                                Tax and Trade Bureau, 1310 G Street
                                                                                                                                                            such information, and requires that
                                                                                                      NW, Box 12, Washington, DC 20005;
                                              AGENCY: Alcohol and Tobacco Tax and                                                                           government agencies certify to a
                                                                                                      telephone 202–453–1039, ext. 135; or
                                              Trade Bureau (TTB); Treasury.                                                                                 financial institution that the agency has
                                                                                                      email informationcollections@ttb.gov
                                              ACTION: Notice and request for                                                                                complied with the Act’s provisions. To
                                                                                                      (please do not submit comments on this
                                              comments.                                                                                                     comply with the Act’s requirements,
                                                                                                      notice to this email address).
                                                                                                                                                            TTB uses TTB F 5030.6 as both a
                                              SUMMARY:    As part of our continuing                   SUPPLEMENTARY INFORMATION:                            customer’s authorization to their
                                              effort to reduce paperwork and                          Request for Comments                                  financial institution allowing it to
                                              respondent burden, and as required by                                                                         disclose their financial information to
                                              the Paperwork Reduction Act of 1995,                       The Department of the Treasury and                 TTB and as the required certification by
                                              we invite comments on the proposed or                   its Alcohol and Tobacco Tax and Trade                 TTB to the financial institution that TTB
                                              continuing information collections                      Bureau (TTB), as part of their                        has complied with the Act’s provisions.
                                              listed below in this notice.                            continuing effort to reduce paperwork                    Current Actions: This information
                                                                                                      and respondent burden, invite the                     collection and its estimated burden
                                              DATES: We must receive your written
                                                                                                      general public and other Federal                      remain unchanged.
                                              comments on or before January 28,                       agencies to comment on the proposed or
                                              2019.                                                                                                            Type of Review: Extension of a
                                                                                                      continuing information collections                    currently approved collection.
                                              ADDRESSES:   As described below, you                    listed below in this notice, as required                 Affected Public: Businesses and other
                                              may send comments on the information                    by the Paperwork Reduction Act of 1995                for-profits; Individuals or households.
                                              collections listed in this document                     (44 U.S.C. 3501 et seq.).                                Estimated Number of Annual
                                              using the ‘‘Regulations.gov’’ online                       Comments submitted in response to                  Respondents: 240.
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                                              comment form for this document, or you                  this notice will be included or                          Frequency of Response: On occasion.
                                              may send written comments via U.S.                      summarized in our request for Office of                  Estimated Number of Annual
                                              mail or hand delivery. TTB no longer                    Management and Budget (OMB)                           Responses: 240.
                                              accepts public comments via email or                    approval of the relevant information                     Estimated Per-response Burden: 15
                                              fax.                                                    collection. All comments are part of the              minutes.
                                                • http://www.regulations.gov: Use the                 public record and subject to disclosure.                 Estimated Total Annual Burden
                                              comment form for this document posted                   Please do not include any confidential                Hours: 60 hours.


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Document Created: 2018-11-27 01:25:18
Document Modified: 2018-11-27 01:25:18
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionRescindment of Notices and Notice of a New System of Records.
DatesWritten comments should be submitted on or before December 27, 2018. The Department may publish an amended SORN in light of any comments received. This new system will be effective December 27, 2018.
ContactFor questions, please contact: Claire W. Barrett, Departmental Chief Privacy Officer, Privacy Office, Department of Transportation, Washington, DC 20590; [email protected]; or (202) 527-3284.
FR Citation83 FR 60960 

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