83_FR_63880 83 FR 63643 - Privacy Act of 1974; System of Records

83 FR 63643 - Privacy Act of 1974; System of Records

FEDERAL RETIREMENT THRIFT INVESTMENT BOARD

Federal Register Volume 83, Issue 237 (December 11, 2018)

Page Range63643-63645
FR Document2018-26697

Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, the Federal Retirement Thrift Investment Board (FRTIB) is proposing to establish a new system of records. Records contained in this system will be used to educate participants about various aspects of the TSP.

Federal Register, Volume 83 Issue 237 (Tuesday, December 11, 2018)
[Federal Register Volume 83, Number 237 (Tuesday, December 11, 2018)]
[Notices]
[Pages 63643-63645]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2018-26697]


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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974; System of Records

AGENCY: Federal Retirement Thrift Investment Board (FRTIB).

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, the 
Federal Retirement Thrift Investment Board (FRTIB) is proposing to 
establish a new system of records. Records contained in this system 
will be used to educate participants about various aspects of the TSP.

DATES: This system will become effective upon its publication in 
today's Federal Register, with the exception of the routine uses, which 
are effective January 10, 2019. FRTIB invites written comments on the 
routine uses or other aspects of this system of records. Submit any 
comments by January 10, 2019.

ADDRESSES: You may submit written comments to FRTIB by any one of the 
following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the website instructions for submitting comments.
     Fax: (202) 942-1676.
     Mail or Hand Delivery: Office of General Counsel, Federal 
Retirement Thrift Investment Board, 77 K Street NE, Suite 1000, 
Washington, DC 20002.

FOR FURTHER INFORMATION CONTACT: Marla Greenberg, Chief Privacy 
Officer, Federal Retirement Thrift Investment Board, Office of General 
Counsel, 77 K Street NE, Suite 1000, Washington, DC 20002, (202) 942-
1600. For access to any of the FRTIB's systems of records, contact 
Amanda Haas, FOIA Officer, Office of General Counsel, at the above 
address and phone number.

SUPPLEMENTARY INFORMATION: FRTIB is proposing to establish a new system 
of records entitled, ``FRTIB-20, Communications, Education, and 
Outreach Materials.'' The proposed system of records is necessary to 
assist FRTIB's Office of Communications and Education in effectively 
educating and communicating with Thrift Savings Plan (TSP) participants 
and other individuals.
    Files maintained as part of FRTIB-20 include: Information about TSP 
participants and other individuals who receive educational messages 
from FRTIB or who have otherwise corresponded with FRTIB, including 
names, personal and business phone numbers, mailing addresses, email 
addresses, and social media handles; aggregated data and FRTIB analysis 
of participant behavior; incoming feedback and other correspondence; 
FRTIB's response; the FRTIB responder's name and business information; 
additional unsolicited personal information provided by individuals; 
video recordings of volunteer participants; and related materials. 
FRTIB is proposing to add sixteen routine uses to apply to FRTIB-20.

Megan Grumbine,
General Counsel and Senior Agency Official for Privacy.
SYSTEM NAME AND NUMBER
    FRTIB-20, Communications, Education, and Outreach Materials.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE, Suite 1000, Washington, DC 20002. Records may 
also be maintained at additional locations for Business Continuity 
purposes.

SYSTEM MANAGER:
    Director, Office of Communications and Education, Federal 
Retirement Thrift Investment Board, 77 K Street NE, Suite 1000, 
Washington, DC 20002, or by phone by calling (202) 942-1600.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8474.

PURPOSE OF THE SYSTEM:
    The purpose of the system is to educate TSP participants and other 
individuals about the TSP; to track and analyze aggregated activity to 
determine the effectiveness of targeted outreach campaigns; and to 
solicit feedback regarding FRTIB education and outreach efforts.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TSP participants; individuals interested in TSP updates or 
educational events; and individuals who wish to provide feedback on TSP 
outreach efforts, including targeted mailings, email campaigns, 
educational events, social media accounts, and focus groups.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include, but are not limited to records 
received, created, or compiled through FRTIB social media accounts, 
educational outreach efforts, educational events, requests for 
feedback, and other communications. The type of information in the 
records may include the names and contact information of the data 
subject, including mailing addresses, email addresses, phone numbers, 
and social media handles, of TSP participants or other individuals 
interested in the TSP; aggregated participant activity data, and FRTIB 
analysis of participant behavior following targeted communications from 
FRTIB; feedback on FRTIB communications; FRTIB's response; the name and 
business information of FRTIB employees; additional unsolicited 
personal information provided by individuals; and video or audio 
recordings of participants and others who voluntarily participate in 
FRTIB's educational campaigns or events.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from TSP participant 
accounts; individuals who sign up to receive email or SMS/text message 
updates and educational materials from FRTIB; and individuals who 
interact with the FRTIB through various social media sites or as a 
result of other educational outreach efforts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. Routine Use--Audit: A record from this system of records may be 
disclosed to an agency, organization, or individual for the purpose of 
performing an audit or oversight operations as authorized by law, but 
only such information as is necessary and relevant to such audit or 
oversight function when necessary to accomplish an agency function 
related to this system of records. Individuals provided information 
under this routine use are subject to the same Privacy Act requirements 
and limitations on disclosure as are applicable to FRTIB officers and 
employees.
    2. Breach Mitigation and Notification: Response to Breach of FRTIB 
Records: A record from this system of records may

[[Page 63644]]

be disclosed to appropriate agencies, entities, and persons when (1) 
FRTIB suspects or has confirmed that there has been a breach of the 
system of records; (2) FRTIB has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FRTIB (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FRTIB's efforts to respond to the suspected 
or confirmed breach or to prevent, minimize, or remedy such harm.
    3. Routine Use--Response to Breach of Other Records: A record from 
this system of records may be disclosed to another Federal agency or 
Federal entity, when FRTIB determines that information from this system 
of records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    4. Routine Use--Congressional Inquiries: A record from this system 
of records may be disclosed to a Congressional office from the record 
of an individual in response to an inquiry from that Congressional 
office made at the request of the individual to whom the record 
pertains.
    5. Routine Use--Contractors, et al.: A record from this system of 
records may be disclosed to contractors, grantees, experts, 
consultants, the agents thereof, and others performing or working on a 
contract, service, grant, cooperative agreement, or other assignment 
for FRTIB, when necessary to accomplish an agency function related to 
this system of records. Individuals provided information under this 
routine use are subject to the same Privacy Act requirements and 
limitations on disclosure as are applicable to FRTIB officers and 
employees.
    6. Routine Use--Former Employees: A record from this system of 
records may be disclosed to a former employee of the FRTIB, in 
accordance with applicable regulations, for purposes of responding to 
an official inquiry by a federal, state, or local government entity or 
professional licensing authority; or facilitating communications with a 
former employee that may be necessary for personnel-related or other 
official purposes where the FRTIB requires information or consultation 
assistance from the former employee regarding a matter within that 
person's former area of responsibility.
    7. Routine Use--Investigations, Third Parties: A record from this 
system of records may be disclosed to third parties during the course 
of a law enforcement investigation to the extent necessary to obtain 
information pertinent to the investigation, provided disclosure is 
appropriate to the proper performance of the official duties of the 
third party officer making the disclosure.
    8. Routine Use--Investigations, Other Agencies: A record from this 
system of records may be disclosed to appropriate federal, state, 
local, tribal, or foreign government agencies or multilateral 
governmental organizations for the purpose of investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, license, or treaty where FRTIB 
determines that the information would assist in the enforcement of 
civil or criminal laws.
    9. Routine Use--Law Enforcement Intelligence: A record from this 
system of records may be disclosed to a federal, state, tribal, local, 
or foreign government agency or organization, or international 
organization, lawfully engaged in collecting law enforcement 
intelligence information, whether civil or criminal, or charged with 
investigating, prosecuting, enforcing or implementing civil or criminal 
laws, related rules, regulations or orders, to enable these entities to 
carry out their law enforcement responsibilities, including the 
collection of law enforcement intelligence.
    10. Routine Use--Law Enforcement Referrals: A record from this 
system of records may be disclosed to an appropriate federal, state, 
tribal, local, international, or foreign agency or other appropriate 
authority charged with investigating or prosecuting a violation or 
enforcing or implementing a law, rule, regulation, or order, where a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
criminal, civil, or regulatory violations and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure.
    11. Routine Use--Litigation, DOJ or Outside Counsel: A record from 
this system of records may be disclosed to the Department of Justice, 
FRTIB's outside counsel, other federal agency conducting litigation or 
in proceedings before any court, adjudicative or administrative body, 
when: (1) FRTIB, or (2) any employee of FRTIB in his or her official 
capacity, or (3) any employee of FRTIB in his or her individual 
capacity where DOJ or FRTIB has agreed to represent the employee, or 
(4) the United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FRTIB determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FRTIB 
collected the records.
    12. Routine Use--Litigation, Opposing Counsel: A record from this 
system of records may be disclosed to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena.
    13. Routine Use--NARA/Records Management: A record from this system 
of records may be disclosed to the National Archives and Records 
Administration (NARA) or other federal government agencies pursuant to 
the Federal Records Act.
    14. Routine Use--Redress: A record from this system of records may 
be disclosed to a federal, state, tribal, local, international, or 
foreign government agency or entity for the purpose of consulting with 
that agency or entity: (1) To assist in making a determination 
regarding redress for an individual in connection with the operations 
of a FRTIB program; (2) for the purpose of verifying the identity of an 
individual seeking redress in connection with the operations of a FRTIB 
program; or (3) for the purpose of verifying the accuracy of 
information submitted by an individual who has requested such redress 
on behalf of another individual.
    15. Routine Use--Security Threat: A record from this system of 
records may be disclosed to federal and foreign government intelligence 
or counterterrorism agencies when FRTIB reasonably believes there to be 
a threat or potential threat to national or international security for 
which the information may be useful in countering the threat or 
potential threat, when FRTIB reasonably believes such use is to assist 
in anti-terrorism efforts, and disclosure is appropriate to the proper 
performance of the official duties of the person making the disclosure.
    16. A record from this system may be shared with other Federal 
agencies to register and notify individuals regarding TSP-related 
educational events.

[[Page 63645]]

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in paper and electronic form, including on 
computer databases and cloud-based services, all of which are securely 
stored.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, account number, email address, phone 
number, social media handle, demographics, or other unique identifier 
of the individual about whom they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are maintained in accordance with General Records 
Schedules 6.4 (Public Affairs Records) and 6.5 (Public Customer Service 
Records) issued by the National Archives and Records Administration 
(NARA).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access records within this system must 
submit a request pursuant to 5 CFR part 1630. Attorneys or other 
persons acting on behalf of an individual must provide written 
authorization from that individual, such as a Power of Attorney, in 
order for the representative to act on their behalf.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures above.

NOTIFICATION PROCEDURES:
    See Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2018-26697 Filed 12-10-18; 8:45 am]
BILLING CODE P



                                                                         Federal Register / Vol. 83, No. 237 / Tuesday, December 11, 2018 / Notices                                           63643

                                              CONTACT PERSON FOR MORE INFORMATION:                    (TSP) participants and other                          events, social media accounts, and focus
                                              Judith Ingram, Press Officer, Telephone:                individuals.                                          groups.
                                              (202) 694–1220.                                           Files maintained as part of FRTIB–20
                                                                                                                                                            CATEGORIES OF RECORDS IN THE SYSTEM:
                                                                                                      include: Information about TSP
                                              Laura Sinram,                                                                                                    Records in this system include, but
                                                                                                      participants and other individuals who
                                              Deputy Secretary of the Commission.                     receive educational messages from                     are not limited to records received,
                                              [FR Doc. 2018–26842 Filed 12–7–18; 11:15 am]            FRTIB or who have otherwise                           created, or compiled through FRTIB
                                              BILLING CODE 6715–01–P                                  corresponded with FRTIB, including                    social media accounts, educational
                                                                                                      names, personal and business phone                    outreach efforts, educational events,
                                                                                                      numbers, mailing addresses, email                     requests for feedback, and other
                                              FEDERAL RETIREMENT THRIFT                               addresses, and social media handles;                  communications. The type of
                                              INVESTMENT BOARD                                        aggregated data and FRTIB analysis of                 information in the records may include
                                                                                                      participant behavior; incoming feedback               the names and contact information of
                                              Privacy Act of 1974; System of                          and other correspondence; FRTIB’s                     the data subject, including mailing
                                              Records                                                 response; the FRTIB responder’s name                  addresses, email addresses, phone
                                                                                                      and business information; additional                  numbers, and social media handles, of
                                              AGENCY:  Federal Retirement Thrift                                                                            TSP participants or other individuals
                                                                                                      unsolicited personal information
                                              Investment Board (FRTIB).                                                                                     interested in the TSP; aggregated
                                                                                                      provided by individuals; video
                                              ACTION: Notice of a new system of                       recordings of volunteer participants;                 participant activity data, and FRTIB
                                              records.                                                and related materials. FRTIB is                       analysis of participant behavior
                                                                                                      proposing to add sixteen routine uses to              following targeted communications
                                              SUMMARY:   Pursuant to the Privacy Act of                                                                     from FRTIB; feedback on FRTIB
                                              1974, 5 U.S.C. 552a, the Federal                        apply to FRTIB–20.
                                                                                                                                                            communications; FRTIB’s response; the
                                              Retirement Thrift Investment Board                      Megan Grumbine,                                       name and business information of
                                              (FRTIB) is proposing to establish a new                 General Counsel and Senior Agency Official            FRTIB employees; additional
                                              system of records. Records contained in                 for Privacy.                                          unsolicited personal information
                                              this system will be used to educate                                                                           provided by individuals; and video or
                                              participants about various aspects of the               SYSTEM NAME AND NUMBER
                                                                                                                                                            audio recordings of participants and
                                              TSP.                                                      FRTIB–20, Communications,                           others who voluntarily participate in
                                              DATES: This system will become                          Education, and Outreach Materials.                    FRTIB’s educational campaigns or
                                              effective upon its publication in today’s                                                                     events.
                                                                                                      SECURITY CLASSIFICATION:
                                              Federal Register, with the exception of
                                              the routine uses, which are effective                     Unclassified.                                       RECORD SOURCE CATEGORIES:
                                              January 10, 2019. FRTIB invites written                 SYSTEM LOCATION:                                         Information in this system is obtained
                                              comments on the routine uses or other                                                                         from TSP participant accounts;
                                                                                                        Records are located at the Federal
                                              aspects of this system of records. Submit                                                                     individuals who sign up to receive
                                                                                                      Retirement Thrift Investment Board, 77
                                              any comments by January 10, 2019.                                                                             email or SMS/text message updates and
                                                                                                      K Street NE, Suite 1000, Washington,
                                              ADDRESSES: You may submit written                                                                             educational materials from FRTIB; and
                                                                                                      DC 20002. Records may also be
                                              comments to FRTIB by any one of the                                                                           individuals who interact with the FRTIB
                                                                                                      maintained at additional locations for
                                              following methods:                                                                                            through various social media sites or as
                                                                                                      Business Continuity purposes.
                                                 • Federal eRulemaking Portal: http://                                                                      a result of other educational outreach
                                              www.regulations.gov. Follow the                         SYSTEM MANAGER:                                       efforts.
                                              website instructions for submitting                       Director, Office of Communications                  ROUTINE USES OF RECORDS MAINTAINED IN THE
                                              comments.                                               and Education, Federal Retirement                     SYSTEM, INCLUDING CATEGORIES OF USERS AND
                                                 • Fax: (202) 942–1676.                               Thrift Investment Board, 77 K Street NE,              PURPOSES OF SUCH USES:
                                                 • Mail or Hand Delivery: Office of                   Suite 1000, Washington, DC 20002, or                    Information about covered
                                              General Counsel, Federal Retirement                     by phone by calling (202) 942–1600.                   individuals may be disclosed without
                                              Thrift Investment Board, 77 K Street NE,                                                                      consent as permitted by the Privacy Act
                                              Suite 1000, Washington, DC 20002.                       AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
                                                                                                                                                            of 1974, as amended, 5 U.S.C. 552a(b);
                                              FOR FURTHER INFORMATION CONTACT:                          5 U.S.C. 8474.
                                                                                                                                                            and:
                                              Marla Greenberg, Chief Privacy Officer,                 PURPOSE OF THE SYSTEM:                                  1. Routine Use—Audit: A record from
                                              Federal Retirement Thrift Investment                                                                          this system of records may be disclosed
                                                                                                         The purpose of the system is to
                                              Board, Office of General Counsel, 77 K                                                                        to an agency, organization, or individual
                                                                                                      educate TSP participants and other
                                              Street NE, Suite 1000, Washington, DC                                                                         for the purpose of performing an audit
                                                                                                      individuals about the TSP; to track and
                                              20002, (202) 942–1600. For access to                                                                          or oversight operations as authorized by
                                                                                                      analyze aggregated activity to determine
                                              any of the FRTIB’s systems of records,                                                                        law, but only such information as is
                                                                                                      the effectiveness of targeted outreach
                                              contact Amanda Haas, FOIA Officer,                                                                            necessary and relevant to such audit or
                                                                                                      campaigns; and to solicit feedback
                                              Office of General Counsel, at the above                                                                       oversight function when necessary to
                                                                                                      regarding FRTIB education and outreach
                                              address and phone number.                                                                                     accomplish an agency function related
                                                                                                      efforts.
                                              SUPPLEMENTARY INFORMATION: FRTIB is                                                                           to this system of records. Individuals
                                              proposing to establish a new system of                  CATEGORIES OF INDIVIDUALS COVERED BY THE              provided information under this routine
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                                              records entitled, ‘‘FRTIB–20,                           SYSTEM:                                               use are subject to the same Privacy Act
                                              Communications, Education, and                            TSP participants; individuals                       requirements and limitations on
                                              Outreach Materials.’’ The proposed                      interested in TSP updates or                          disclosure as are applicable to FRTIB
                                              system of records is necessary to assist                educational events; and individuals                   officers and employees.
                                              FRTIB’s Office of Communications and                    who wish to provide feedback on TSP                     2. Breach Mitigation and Notification:
                                              Education in effectively educating and                  outreach efforts, including targeted                  Response to Breach of FRTIB Records: A
                                              communicating with Thrift Savings Plan                  mailings, email campaigns, educational                record from this system of records may


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                                              63644                      Federal Register / Vol. 83, No. 237 / Tuesday, December 11, 2018 / Notices

                                              be disclosed to appropriate agencies,                   information or consultation assistance                her official capacity, or (3) any
                                              entities, and persons when (1) FRTIB                    from the former employee regarding a                  employee of FRTIB in his or her
                                              suspects or has confirmed that there has                matter within that person’s former area               individual capacity where DOJ or FRTIB
                                              been a breach of the system of records;                 of responsibility.                                    has agreed to represent the employee, or
                                              (2) FRTIB has determined that as a                        7. Routine Use—Investigations, Third                (4) the United States or any agency
                                              result of the suspected or confirmed                    Parties: A record from this system of                 thereof, is a party to the litigation or has
                                              breach there is a risk of harm to                       records may be disclosed to third parties             an interest in such litigation, and FRTIB
                                              individuals, FRTIB (including its                       during the course of a law enforcement                determines that the records are both
                                              information systems, programs, and                      investigation to the extent necessary to              relevant and necessary to the litigation
                                              operations), the Federal Government, or                 obtain information pertinent to the                   and the use of such records is
                                              national security; and (3) the disclosure               investigation, provided disclosure is                 compatible with the purpose for which
                                              made to such agencies, entities, and                    appropriate to the proper performance                 FRTIB collected the records.
                                              persons is reasonably necessary to assist               of the official duties of the third party
                                              in connection with FRTIB’s efforts to                   officer making the disclosure.                           12. Routine Use—Litigation,
                                              respond to the suspected or confirmed                     8. Routine Use—Investigations, Other                Opposing Counsel: A record from this
                                              breach or to prevent, minimize, or                      Agencies: A record from this system of                system of records may be disclosed to a
                                              remedy such harm.                                       records may be disclosed to appropriate               court, magistrate, or administrative
                                                 3. Routine Use—Response to Breach                    federal, state, local, tribal, or foreign             tribunal in the course of presenting
                                              of Other Records: A record from this                    government agencies or multilateral                   evidence, including disclosures to
                                              system of records may be disclosed to                   governmental organizations for the                    opposing counsel or witnesses in the
                                              another Federal agency or Federal                       purpose of investigating or prosecuting               course of civil discovery, litigation, or
                                              entity, when FRTIB determines that                      the violations of, or for enforcing or                settlement negotiations or in connection
                                              information from this system of records                 implementing, a statute, rule,                        with criminal law proceedings or in
                                              is reasonably necessary to assist the                   regulation, order, license, or treaty                 response to a subpoena.
                                              recipient agency or entity in (1)                       where FRTIB determines that the                          13. Routine Use—NARA/Records
                                              responding to a suspected or confirmed                  information would assist in the                       Management: A record from this system
                                              breach or (2) preventing, minimizing, or                enforcement of civil or criminal laws.                of records may be disclosed to the
                                              remedying the risk of harm to                             9. Routine Use—Law Enforcement                      National Archives and Records
                                              individuals, the recipient agency or                    Intelligence: A record from this system               Administration (NARA) or other federal
                                              entity (including its information                       of records may be disclosed to a federal,             government agencies pursuant to the
                                              systems, programs, and operations), the                 state, tribal, local, or foreign government           Federal Records Act.
                                              Federal Government, or national                         agency or organization, or international
                                              security, resulting from a suspected or                 organization, lawfully engaged in                        14. Routine Use—Redress: A record
                                              confirmed breach.                                       collecting law enforcement intelligence               from this system of records may be
                                                 4. Routine Use—Congressional                         information, whether civil or criminal,               disclosed to a federal, state, tribal, local,
                                              Inquiries: A record from this system of                 or charged with investigating,                        international, or foreign government
                                              records may be disclosed to a                           prosecuting, enforcing or implementing                agency or entity for the purpose of
                                              Congressional office from the record of                 civil or criminal laws, related rules,                consulting with that agency or entity: (1)
                                              an individual in response to an inquiry                 regulations or orders, to enable these                To assist in making a determination
                                              from that Congressional office made at                  entities to carry out their law                       regarding redress for an individual in
                                              the request of the individual to whom                   enforcement responsibilities, including               connection with the operations of a
                                              the record pertains.                                    the collection of law enforcement                     FRTIB program; (2) for the purpose of
                                                 5. Routine Use—Contractors, et al.: A                intelligence.                                         verifying the identity of an individual
                                              record from this system of records may                    10. Routine Use—Law Enforcement                     seeking redress in connection with the
                                              be disclosed to contractors, grantees,                  Referrals: A record from this system of               operations of a FRTIB program; or (3) for
                                              experts, consultants, the agents thereof,               records may be disclosed to an                        the purpose of verifying the accuracy of
                                              and others performing or working on a                   appropriate federal, state, tribal, local,            information submitted by an individual
                                              contract, service, grant, cooperative                   international, or foreign agency or other             who has requested such redress on
                                              agreement, or other assignment for                      appropriate authority charged with                    behalf of another individual.
                                              FRTIB, when necessary to accomplish                     investigating or prosecuting a violation                 15. Routine Use—Security Threat: A
                                              an agency function related to this                      or enforcing or implementing a law,                   record from this system of records may
                                              system of records. Individuals provided                 rule, regulation, or order, where a                   be disclosed to federal and foreign
                                              information under this routine use are                  record, either on its face or in
                                                                                                                                                            government intelligence or
                                              subject to the same Privacy Act                         conjunction with other information,
                                                                                                                                                            counterterrorism agencies when FRTIB
                                              requirements and limitations on                         indicates a violation or potential
                                                                                                                                                            reasonably believes there to be a threat
                                              disclosure as are applicable to FRTIB                   violation of law, which includes
                                                                                                                                                            or potential threat to national or
                                              officers and employees.                                 criminal, civil, or regulatory violations
                                                 6. Routine Use—Former Employees: A                                                                         international security for which the
                                                                                                      and such disclosure is proper and
                                              record from this system of records may                                                                        information may be useful in countering
                                                                                                      consistent with the official duties of the
                                              be disclosed to a former employee of the                                                                      the threat or potential threat, when
                                                                                                      person making the disclosure.
                                              FRTIB, in accordance with applicable                      11. Routine Use—Litigation, DOJ or                  FRTIB reasonably believes such use is to
                                              regulations, for purposes of responding                 Outside Counsel: A record from this                   assist in anti-terrorism efforts, and
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                                              to an official inquiry by a federal, state,             system of records may be disclosed to                 disclosure is appropriate to the proper
                                              or local government entity or                           the Department of Justice, FRTIB’s                    performance of the official duties of the
                                              professional licensing authority; or                    outside counsel, other federal agency                 person making the disclosure.
                                              facilitating communications with a                      conducting litigation or in proceedings                  16. A record from this system may be
                                              former employee that may be necessary                   before any court, adjudicative or                     shared with other Federal agencies to
                                              for personnel-related or other official                 administrative body, when: (1) FRTIB,                 register and notify individuals regarding
                                              purposes where the FRTIB requires                       or (2) any employee of FRTIB in his or                TSP-related educational events.


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                                                                         Federal Register / Vol. 83, No. 237 / Tuesday, December 11, 2018 / Notices                                           63645

                                              POLICIES AND PRACTICES FOR STORAGE OF                   DEPARTMENT OF HEALTH AND                              to, including any personal information
                                              RECORDS:                                                HUMAN SERVICES                                        provided. For access to the docket to
                                                Records are maintained in paper and                                                                         read background documents or
                                                                                                      Centers for Disease Control and                       comments received, go to http://
                                              electronic form, including on computer
                                                                                                      Prevention                                            www.regulations.gov.
                                              databases and cloud-based services, all
                                              of which are securely stored.                           [Docket No. CDC–2018–0115]                            FOR FURTHER INFORMATION CONTACT:
                                                                                                                                                            Randi Frank, Office on Smoking and
                                              POLICIES AND PRACTICES FOR RETRIEVAL OF                 Advancing Tobacco Control Practices                   Health, Centers for Disease Control and
                                              RECORDS:                                                To Prevent Initiation of Tobacco Use                  Prevention, 4770 Buford Hwy, Mail
                                                                                                      Among Youth and Young Adults,                         Stop S107–7, Atlanta, GA 30341;
                                                Records are retrieved by name,                        Eliminate Exposure to Secondhand                      Telephone (770) 488–5114; Email:
                                              account number, email address, phone                    Smoke, and Identify and Eliminate                     OSHFRN@cdc.gov.
                                              number, social media handle,                            Tobacco-Related Disparities; Request                  SUPPLEMENTARY INFORMATION:
                                              demographics, or other unique identifier                for Information
                                              of the individual about whom they are                                                                         Scope of Problem
                                              maintained.                                             AGENCY:  Centers for Disease Control and
                                                                                                                                                              Tobacco use is the leading cause of
                                                                                                      Prevention (CDC), Department of Health
                                                                                                                                                            preventable disease, disability, and
                                              POLICIES AND PRACTICES FOR RETENTION AND                and Human Services (HHS).
                                                                                                                                                            death in the United States.1 The burden
                                              DISPOSAL OF RECORDS:                                    ACTION: Request for information.                      of death and disease from tobacco use
                                                These records are maintained in                       SUMMARY:    The Centers for Disease                   in the United States is overwhelmingly
                                              accordance with General Records                         Control and Prevention (CDC) within                   caused by cigarettes and other
                                              Schedules 6.4 (Public Affairs Records)                  the Department of Health and Human                    combusted tobacco products; therefore,
                                              and 6.5 (Public Customer Service                        Services (HHS) leads comprehensive                    rapid elimination of their use will
                                              Records) issued by the National                         efforts to prevent the initiation of                  dramatically reduce this burden.1
                                              Archives and Records Administration                                                                             Cigarette smoking alone causes more
                                                                                                      tobacco use among youth and young
                                                                                                                                                            than 480,000 deaths each year,
                                              (NARA).                                                 adults; eliminate exposure to
                                                                                                                                                            including more than 41,000 secondhand
                                                                                                      secondhand smoke; help current
                                                                                                                                                            smoke related deaths, and costs the
                                              ADMINISTRATIVE, TECHNICAL, AND PHYSICAL                 smokers quit; and identify and eliminate
                                              SAFEGUARDS:
                                                                                                                                                            country over $300 billion annually in
                                                                                                      tobacco-related disparities. In late 2017,
                                                                                                                                                            health care spending and lost
                                                FRTIB has adopted appropriate                         CDC solicited input from the public in
                                                                                                                                                            productivity.1 thnsp;2 Cigarette
                                                                                                      the Federal Register Notice 82 FR 50428
                                              administrative, technical, and physical                                                                       smoking is causally linked to numerous
                                                                                                      regarding nationwide priorities for
                                              controls in accordance with FRTIB’s                                                                           types of cancer, respiratory and
                                                                                                      cessation. CDC is currently reviewing
                                              security program to protect the security,                                                                     cardiovascular diseases, diabetes, eye
                                                                                                      and compiling public comments to
                                              confidentiality, availability, and                                                                            disease, complications to pregnancy and
                                                                                                      inform future activities that could
                                              integrity of the information, and to                                                                          reproduction, and compromises the
                                                                                                      efficiently and cost effectively help
                                              ensure that records are not disclosed to                                                                      immune system.
                                                                                                      people quit using tobacco by employing
                                              or accessed by unauthorized                             evidence-based treatment options. CDC                 Prevent Initiation of Tobacco Use
                                              individuals.                                            will share the outcome of this request                Among Youth and Young Adults
                                                                                                      for information with the public on a                     Any form of tobacco product use is
                                              RECORD ACCESS PROCEDURES:
                                                                                                      date to be determined. Now, CDC is                    unsafe for youth, irrespective of whether
                                                Individuals seeking to access records                 seeking information to inform future                  it is smoked, smokeless, or electronic.
                                              within this system must submit a                        activities to advance tobacco control                 Since brain development continues
                                              request pursuant to 5 CFR part 1630.                    practices that prevent initiation of                  through the early to mid-20s, the use of
                                              Attorneys or other persons acting on                    tobacco use among youth and young                     products containing nicotine, including
                                              behalf of an individual must provide                    adults; eliminate exposure to                         e-cigarettes, can be harmful to youth
                                              written authorization from that                         secondhand smoke; and identify and                    and young adults. Specifically, the use
                                              individual, such as a Power of Attorney,                eliminate tobacco-related disparities.                of these products can disrupt the growth
                                              in order for the representative to act on               DATES: Written comments must be                       of brain circuits that control attention,
                                              their behalf.                                           received on or before February 11, 2019.              learning, and susceptibility to
                                                                                                      ADDRESSES: Submit comments by any                     addiction.3 In 2018, nearly 4.9 million
                                              CONTESTING RECORD PROCEDURES:                           one of the following methods:                         United States middle and high school
                                                                                                         • Internet: Electronic comments may                students currently used (≥1 day in past
                                                 See Record Access Procedures above.
                                                                                                      be sent via http://www.regulations.gov,               30 days) at least one type of tobacco
                                                                                                      docket control number CDC–2018–0115.                  product, with e-cigarettes being the
                                              NOTIFICATION PROCEDURES:
                                                                                                      Please follow the directions on the site              most commonly used tobacco product.4
                                                 See Record Access Procedures above.                  to submit comments; or                                Flavors are a major factor contributing
                                                                                                         Mail: Comments may also be sent by                 to the use of these products among
                                              EXEMPTIONS PROMULGATED FOR THE SYSTEM:                  mail to the attention of Randi Frank,                 young people; 85% of youth e-cigarette
                                                                                                      Office on Smoking and Health, Centers                 users report using flavors.5 The use of e-
amozie on DSK3GDR082PROD with NOTICES1




                                                 None.
                                                                                                      for Disease Control and Prevention,                   cigarettes may also lead to future
                                              HISTORY:
                                                                                                      4770 Buford Hwy, Mail Stop S107–7,                    cigarette smoking among some youth.6
                                                                                                      Atlanta, GA 30341.                                    In addition to e-cigarettes, youth also
                                                 None.                                                   Instructions: All submissions received             use several other types of tobacco
                                              [FR Doc. 2018–26697 Filed 12–10–18; 8:45 am]            must include the agency name and                      products, and disparities in use of these
                                              BILLING CODE P                                          Docket Number. All relevant comments                  products exist across population
                                                                                                      received will be posted without change                groups.14


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Document Created: 2018-12-11 01:06:57
Document Modified: 2018-12-11 01:06:57
CategoryRegulatory Information
CollectionFederal Register
sudoc ClassAE 2.7:
GS 4.107:
AE 2.106:
PublisherOffice of the Federal Register, National Archives and Records Administration
SectionNotices
ActionNotice of a new system of records.
DatesThis system will become effective upon its publication in today's Federal Register, with the exception of the routine uses, which are effective January 10, 2019. FRTIB invites written comments on the routine uses or other aspects of this system of records. Submit any comments by January 10, 2019.
ContactMarla Greenberg, Chief Privacy Officer, Federal Retirement Thrift Investment Board, Office of General Counsel, 77 K Street NE, Suite 1000, Washington, DC 20002, (202) 942- 1600. For access to any of the FRTIB's systems of records, contact Amanda Haas, FOIA Officer, Office of General Counsel, at the above
FR Citation83 FR 63643 

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