83 FR 995 - Green & Secure Alternative Move Update Method Option
POSTAL SERVICE Federal Register Volume 83, Issue 6 (January 9, 2018)
Federal Register Volume 83, Issue 6 (January 9, 2018)
| Page Range | 995-997 | |
| FR Document | 2018-00006 |
[Federal Register Volume 83, Number 6 (Tuesday, January 9, 2018)] [Proposed Rules] [Pages 995-997] From the Federal Register Online [www.thefederalregister.org] [FR Doc No: 2018-00006] ======================================================================== Proposed Rules Federal Register ________________________________________________________________________ This section of the FEDERAL REGISTER contains notices to the public of the proposed issuance of rules and regulations. The purpose of these notices is to give interested persons an opportunity to participate in the rule making prior to the adoption of the final rules. ======================================================================== Federal Register / Vol. 83, No. 6 / Tuesday, January 9, 2018 / Proposed Rules [[Page 995]] POSTAL SERVICE 39 CFR Part 111 Green & Secure Alternative Move Update Method Option AGENCY: Postal ServiceTM. ACTION: Proposed rule. ----------------------------------------------------------------------- SUMMARY: The Postal Service is proposing to amend Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM[supreg]), to introduce a new alternative method to meet the Move Update standard for mailers who enter eligible letter- and flat-size pieces of First- Class Mail[supreg] and USPS Marketing Mail[supreg] (formerly Standard Mail[supreg]) that meet the requirements for Basic or Full-Service mailings. DATES: Submit comments on or before February 8, 2018. ADDRESSES: Mail or deliver written comments to the manager, Product Classification, U.S. Postal Service, 475 L'Enfant Plaza SW, Room 4446, Washington, DC 20260-5015. If sending comments by email, include the name and address of the commenter and send to [email protected], with a subject line of ``Green & Secure.'' Faxed comments are not accepted. You may inspect and photocopy all written comments, by appointment only, at USPS[supreg] Headquarters Library, 475 L'Enfant Plaza SW, 11th Floor North, Washington, DC, 20260. These records are available for review on Monday through Friday, 9 a.m.-4 p.m., by calling 202-268-2906. FOR FURTHER INFORMATION CONTACT: Heather Dyer at (207) 482-7217, or Garry Rodriguez at (202) 268-7281. SUPPLEMENTARY INFORMATION: Background Pursuant to Postal Service regulations, compliance with the Move Update standard is a basic eligibility requirement for mailers of USPS Marketing Mail and First-Class Mail letters and flats using commercial automation and presort rates. The Move Update standard requires mailers to update addresses for which a change of address (COA) order exists within a specified period of time. By requiring mailers to comply with the Move Update standard, the Postal Service aims to improve address quality and ensure mailpieces reach their intended recipients, which benefits both the Postal Service and its customers. The Move Update standard also is intended to reduce mail processing and delivery costs for the Postal Service. Today, mailers can meet the Move Update standard using the USPS- approved methods of Address Change Service (ACSTM), NCOALink[supreg], or Ancillary Service Endorsements. In addition, mailers of First-Class Mail may apply to use one of two alternative methods, 99 Percent Accuracy or Legal Restraint, which are available under the following limited circumstances: [ssquf] 99 Percent Accuracy Method: This method is available to mailers who enter First-Class Mail and demonstrate that their internal list management maintains address quality at 99 percent or greater accuracy for COAs. [ssquf] Legal Restraint Method: This method is available to mailers who enter First-Class Mail pieces and demonstrate that a legal restriction prevents them from updating their customer's address without direct contact from the customer. The overarching goal of the Move Update standard is to reduce the incidence of undeliverable-as-addressed (UAA) mail, which is costly for the Postal Service because UAA pieces must be forwarded, returned, or discarded, and costly for mailers because these pieces fail to reach their intended recipients. The Postal Service incurs the most costs returning pieces, while discarding UAA pieces imposes the lowest cost. The 2016 per-piece cost for each disposition type (FCM only) is shown below: ------------------------------------------------------------------------ Per-piece Disposition type Per-piece cost--all cost--letters shapes ------------------------------------------------------------------------ Return.................................. $0.394 $0.427 Forward................................. 0.193 0.198 Discard................................. 0.110 0.111 ------------------------------------------------------------------------ First-Class Mail UAA pieces represent most of the Postal Service's costly return-to-sender volume; a First-Class Mail mailpiece must be returned-to-sender if it is associated with a COA record that is more than 12 months old, or if it is otherwise identified as UAA as specified in DMM 507.1.5.1. In 2017, the Postal Service discarded only 3 percent of First-Class Mail UAA pieces; in comparison, 98.5 percent of USPS Marketing Mail UAA pieces were discarded. The reason for this discrepancy is that UAA USPS Marketing Mail pieces are destroyed unless the mailers pays for forwarding or return after requesting those services using an ancillary service endorsement. Future Process While the focus of the Postal Service's Move Update program has been to reduce the amount of UAA mail, the Postal Service recognizes that not all UAA mail can be eliminated. The Postal Service wants to reduce the cost to the Postal Service of the remaining UAA mail. The Postal Service therefore is proposing to introduce a new alternative method to meet the Move Update standard, Green & Secure, which would both reduce the volume of return-to-sender mail and reduce mailers' risk of assessment through the Address Quality Census Measurement and Assessment Process (AQCMAP), a new method of verifying that mailers have adopted a USPS-approved Move Update method which starts February 1, 2018. An exemption from AQCMAP fees would provide a needed incentive for more mailers to mark their mail for destruction rather than return to the mailer. Green & Secure would be a USPS-approved Move Update alternative option for First-Class Mail and USPS Marketing Mail letter and flat- size pieces that meet the requirements for Basic and Full Service mailings. Under Green & Secure, mailers would need to (1) use either an ACS Change Service Requested Service Type ID (STID) or a Secure Destruction STID, the latter of which is limited to First-Class Mail only, and (2) would need to seek pre-approval from the Postal Service in certain circumstances. The ACS Change Service Requested STID would be available for use on First-Class Mail and USPS Marketing Mail pieces. Full-Service mailers would not need pre-approval to use Green & Secure if using an ACS Change Service Requested STID on eligible mailpieces. [[Page 996]] Mailers that do not participate in Full-Service would need to apply for ACS notice fulfillment services with the Postal Service ACS Department at the National Customer Support Center in Memphis, Tennessee, (877- 640-0724 (Option 1) or [email protected]) in order to participate in Green & Secure using the ACS Change Service Requested STID. First-Class Mail and USPS Marketing Mail pieces that have an ACS Change Service Requested STID in the Intelligent Mail barcode (IMb) and are identified as UAA would be discarded and recycled rather than returned-to-sender. The Secure Destruction STID would continue to be available for use on First-Class Mail pieces only. First-Class Mail mailers already participating in Secure Destruction service and utilizing an approved Secure Destruction STID would continue to have their UAA mailpieces destroyed and recycled in a secure manner. Secure Destruction participation requires mailers to register their Mailer ID with the Postal Service's ACS Department prior to using the Secure Destruction STID in their IMbs. This pre-approval requirement applies to Full- Service mailers. Under Secure Destruction, mailpieces are shredded by Postal Service employees at Postal Service facilities, which renders the pieces unreadable prior to recycling. Secure Destruction shreds mailpieces to a size that is more stringent than the standards set forth by the National Association for Information Destruction and common industry practice in the United States for documents with sensitive and/or confidential information. For each Green & Secure STID type, the Postal Service would provide mailers with an electronic ACS notification indicating that the piece is UAA. Green & Secure would continue the process of providing First- Class Mail mailers that use the Secure Destruction STID with an additional electronic notification to indicate when and where the mailpiece was processed and securely shredded. Green & Secure would continue to provide mailers using either STID with two disposition options for their mailpieces:Option 1: Postal Service discards or securely destroys all UAA mailpieces. Option 2: Postal Service provides forwarding if the mailpiece corresponds with a valid COA record that is less than 1-year old. All other UAA mail is discarded or securely destroyed, subject to the corresponding conditions described in DMM Section 507.1.0. While there is no additional charge for forwarding of First-Class Mail, USPS Marketing Mail that is forwarded under Option 2 will be charged the appropriate per piece forwarding fee for the mail shape. Address Quality Census Measurement and Assessment Process In August 2017, the Postal Service gained regulatory approval from the Postal Regulatory Commission (PRC) for the Address Quality Census Measurement and Assessment Process in PRC Docket No. R2017-7 (available on-line at prc.gov). The Postal Service followed-up the PRC's approval with a final rule adopting conforming changes to the DMM that was published in the Federal Register on October 24, 2017 (82 FR 49123- 49128). The Postal Service plans to begin verifying and assessing mailers under this new verification method in March 2018 for COA errors incurred in February 2018. As proposed, mailpieces that use the Green & Secure alternative Move Update method would not be subject to verification and possible assessment under the Address Quality Census Measurement and Assessment Process. Move Update validations, however, would still be performed to provide visibility into mail quality, and the results of the validations would be reported in the Mailer Scorecard. Mailer Scorecard The Mailer Scorecard is currently available to mailers, providing data that allow mailers to gauge address quality on their mailpieces. Under Green & Secure, the Mailer Scorecard would continue to be a valuable tool in assisting mailers to improve their address quality. The total number of mailpieces using the Green & Secure alternative method would be reported under the eDoc Submitter CRID through a dedicated field on the Mailer Scorecard. In addition, if a mailpiece is associated with a COA that is between 95 and 18 months old, and the address has not been updated, a COA warning for the associated IMb would be logged and allocated under the CRID of the eDoc submitter in the Mailer Scorecard. Criteria Mailers would be able to use the Green & Secure Alternative Move Update Method when they: [ssquf] Use a unique Basic or Full Service IMb on mailings of letter- and flat-size pieces for First-Class Mail and USPS Marketing Mail; [ssquf] Use eDoc to submit mailing information and include piece level detail (by piece or piece range); [ssquf] Contact the Postal Service ACS Department, for non-Full- Service mailers who wish to use a Basic ACS Change Service Requested STID, and all mailers seeking to use the Secure Destruction STID. Specification The Postal Service is proposing the specifications for meeting the Move Update requirements through an alternative method. Once the Postal Service implements the proposed process, mailers may meet the Move Update standard using Green & Secure as follows: [ssquf] Mailers would utilize an ACS Change Service Requested STID on First-Class Mail or USPS Marketing Mail, or a Secure Destruction STID on First-Class Mail. [ssquf] Mailpieces bearing these STID types would be verified separately from the Address Quality Census Measurement and Assessment Process and would not be subject to Move Update assessment charges. [ssquf] Mailpieces bearing these STIDs that are UAA would be discarded or securely destroyed by the Postal Service; electronic notification and information via the Mailer Scorecard would be provided. Mailpiece Results Once qualifying mailings are processed on mail processing equipment, the data from mailpieces would be reconciled with eDoc. These results would be available on the Business Customer Gateway, and displayed on the Electronic Verification tab of the Mailer Scorecard, which would be easily accessible at https://gateway.usps.com/eAdmin/view/signin. Mailers would be able to review the Mailer Scorecard and corresponding detailed reports to identify any anomalies or issues. To resolve Mailer Scorecard irregularities, mailers would continue to be able to contact the PostalOne! Help Desk at 800-522-9085 or their local Business Mail Entry Unit (BMEU). List of Subjects in 39 CFR Part 111 Administrative practice and procedure, Postal Service. Although exempt from the notice and comment requirements of the Administrative Procedure Act (5 U.S.C. 553(b), (c)) regarding proposed rulemaking by 39 U.S.C. 410(a), the Postal Service invites public comments on the following proposed revisions to Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM), incorporated by reference in the Code of Federal Regulations. See 39 CFR 111.1. Accordingly, 39 CFR part 111 is proposed to be amended as follows: [[Page 997]] PART 111--[AMENDED] 0 1. The authority citation for 39 CFR part 111 continues to read as follows: Authority: 5 U.S.C. 552(a); 13 U.S.C. 301-307; 18 U.S.C. 1692- 1737; 39 U.S.C. 101, 401, 403, 404, 414, 416, 3001-3011, 3201-3219, 3403-3406, 3621, 3622, 3626, 3632, 3633, and 5001. 0 2. Revise the following sections of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM), as follows: Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) * * * * * 602 Addressing * * * * * 5.0 Move Update Standards * * * * * [Revise the heading and text of 5.2 to read as follows:] 5.2 Authorized Methods Mailer Move Update Process Certification and USPS-approved alternative methods are authorized for meeting the Move Update standard. The National Customer Support Center administers and approves both Mailer Move Update Process Certification and alternative methods. 5.2.1 Mailer Move Update Process Certification Mailer Move Update Process Certification methods are as follows: a. Address Change Service (ACS). b. National Change of Address Linkage System (NCOALink). This includes both pre-mail NCOALink processing systems and the physical mailpiece processing equipment system: National Change of Address Linkage System Mail Processing Equipment (NCOALink MPE). See the NCOALink page (NCOALink MPE Solutions) on www.postalpro.usps.com for more information on the MPE application. c. Applicable ancillary service endorsements under 507.1.5.1 or 507.1.5.3, except ``Forwarding Service Requested.'' 5.2.2 Alternate Methods Alternate Move Update methods are as follows: a. Green & Secure: Mailpieces using the Green & Secure alternative method will be excluded from the Address Quality Census Measurement and Assessment Process under 5.3. Details are available in Publication 685, Publication for Streamlined Mail Acceptance for Letters and Flats, available at www.postalpro.usps.com. b. For First-Class Mail only: Mailer Move Update Process Certification and USPS-approved alternative methods for mailers with legitimate restrictions on incorporating USPS-supplied change-of- address information into their mailing lists. Refer to the Guide to Move Update available at www.postalpro.usps.com or contact the National Customer Support Center (see 608.8.1 for address) for additional information. * * * * * We will publish an appropriate amendment to 39 CFR part 111 to reflect these changes, if this proposal is adopted. Stanley F. Mires, Attorney, Federal Compliance. [FR Doc. 2018-00006 Filed 1-8-18; 8:45 am] BILLING CODE 7710-12-P
![Federal Register / Vol. 83, No. 6 / Tuesday, January 9, 2018 / Proposed Rules 997
PART 111—[AMENDED] b. For First-Class Mail only: Mailer 2018 projected emissions inventory; and
Move Update Process Certification and reopening the public comment period to
■ 1. The authority citation for 39 CFR USPS-approved alternative methods for afford stakeholders an opportunity to
part 111 continues to read as follows: mailers with legitimate restrictions on comment on these specific additions of
Authority: 5 U.S.C. 552(a); 13 U.S.C. 301– incorporating USPS-supplied change-of- information only. EPA has updated
307; 18 U.S.C. 1692–1737; 39 U.S.C. 101, address information into their mailing Document A, ‘‘Index of Docket
401, 403, 404, 414, 416, 3001–3011, 3201– lists. Refer to the Guide to Move Update Documents’’ in the docket to this
3219, 3403–3406, 3621, 3622, 3626, 3632, available at www.postalpro.usps.com or rulemaking. EPA will address all
3633, and 5001. contact the National Customer Support comments received on the original
■ 2. Revise the following sections of Center (see 608.8.1 for address) for proposal and on this supplemental
Mailing Standards of the United States additional information. action in our final action.
Postal Service, Domestic Mail Manual * * * * *
(DMM), as follows: We will publish an appropriate DATES: The comment period for the
amendment to 39 CFR part 111 to reflect proposed rule published on August 24,
Mailing Standards of the United 2017 (82 FR 40086) (FRL–9966–60–
States Postal Service, Domestic Mail these changes, if this proposal is
adopted. Region 7) is reopened. Comments,
Manual (DMM) identified by docket identification (ID)
* * * * * Stanley F. Mires, number EPA–RO7–OAR–2017–0416
Attorney, Federal Compliance. must be received on or before February
602 Addressing
[FR Doc. 2018–00006 Filed 1–8–18; 8:45 am] 8, 2018.
* * * * * BILLING CODE 7710–12–P
ADDRESSES: Submit your comments
5.0 Move Update Standards pertaining to this supplemental action,
* * * * * identified by Docket ID No. EPA–R07–
[Revise the heading and text of 5.2 to ENVIRONMENTAL PROTECTION
OAR–2017–0416 to https://
read as follows:] AGENCY
www.regulations.gov. Follow the online
5.2 Authorized Methods 40 CFR Part 52 instructions for submitting comments.
Once submitted, comments cannot be
Mailer Move Update Process [EPA–R07–OAR–2017–0416; FRL–9972– edited or removed from Regulations.gov.
Certification and USPS-approved 76—Region 7] EPA may publish any comment received
alternative methods are authorized for to its public docket. Do not submit
meeting the Move Update standard. The Approval of Iowa’s Air Quality
Implementation Plan; Muscatine Sulfur electronically any information you
National Customer Support Center consider to be Confidential Business
administers and approves both Mailer Dioxide Nonattainment Area;
Availability of Supplemental Information (CBI) or other information
Move Update Process Certification and whose disclosure is restricted by statute.
alternative methods. Information and Reopening of the
Comment Period Multimedia submissions (audio, video,
5.2.1 Mailer Move Update Process etc.) must be accompanied by a written
Certification AGENCY: Environmental Protection comment. The written comment is
Agency (EPA). considered the official comment and
Mailer Move Update Process
Certification methods are as follows: ACTION: Proposed rule; availability of should include discussion of all points
a. Address Change Service (ACS). supplemental information and you wish to make. EPA will generally
b. National Change of Address reopening of the comment period. not consider comments or comment
Linkage System (NCOALink). This contents located outside of the primary
SUMMARY: On August 24, 2017, the submission (i.e. on the web, cloud, or
includes both pre-mail NCOALink
Environmental Protection Agency (EPA) other file sharing system). For
processing systems and the physical
published a notice of proposed
mailpiece processing equipment system: additional submission methods, the full
rulemaking to approve the Iowa State
National Change of Address Linkage EPA public comment policy,
Implementation Plan (SIP) revision for
System Mail Processing Equipment information about CBI or multimedia
(NCOALink MPE). See the NCOALink attaining the 1-hour sulfur dioxide (SO2)
submissions, and general guidance on
page (NCOALink MPE Solutions) on primary National Ambient Air Quality
making effective comments, please visit
www.postalpro.usps.com for more Standard (NAAQS) for the Muscatine
https://www2.epa.gov/dockets/
information on the MPE application. nonattainment area (herein called a
commenting-epa-dockets.
c. Applicable ancillary service ‘‘nonattainment plan’’) in the Federal
endorsements under 507.1.5.1 or Register. EPA received several FOR FURTHER INFORMATION CONTACT:
507.1.5.3, except ‘‘Forwarding Service comments, including one suggesting Tracey Casburn, Environmental
Requested.’’ that insufficient information was Protection Agency, Air Planning and
provided in the docket to allow the Development Branch, 11201 Renner
5.2.2 Alternate Methods reviewer the ability to fully evaluate the Boulevard, Lenexa, Kansas 66219 at
Alternate Move Update methods are nonattainment plan and EPA’s proposed (913) 551–7016, or by email at
as follows: action to approve it and another casburn.tracey@epa.gov.
a. Green & Secure: Mailpieces using comment that insufficient emissions
jstallworth on DSKBBY8HB2PROD with PROPOSALS
SUPPLEMENTARY INFORMATION:
the Green & Secure alternative method inventory information for the 2018
will be excluded from the Address attainment year was provided for the Throughout this document ‘‘we,’’ ‘‘us,’’
Quality Census Measurement and action. As a result, we are: Providing and ‘‘our’’ refer to EPA. This section
Assessment Process under 5.3. Details additional information in the docket provides additional information by
are available in Publication 685, and clarifying that all information, addressing the following:
Publication for Streamlined Mail including files that are too large to be I. What action is EPA taking?
Acceptance for Letters and Flats, provided in the docket, are available II. What is the background for this action?
available at www.postalpro.usps.com. upon request; providing an updated III. Statutory and Executive Order Reviews
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Document Created: 2018-01-09 02:18:50
Document Modified: 2018-01-09 02:18:50
| Category | Regulatory Information | |
| Collection | Federal Register | |
| sudoc Class | AE 2.7: GS 4.107: AE 2.106: | |
| Publisher | Office of the Federal Register, National Archives and Records Administration | |
| Section | Proposed Rules | |
| Action | Proposed rule. | |
| Dates | Submit comments on or before February 8, 2018. | |
| Contact | Heather Dyer at (207) 482-7217, or Garry Rodriguez at (202) 268-7281. | |
| FR Citation | 83 FR 995 | |
| CFR Associated | Administrative Practice and Procedure and Postal Service |
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