80 FR 79951 - Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Federal Register Volume 80, Issue 246 (December 23, 2015)

Page Range		79951-79953
FR Document		2015-32303

The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide agencies with mandatory instructions for what to do with records when agencies no longer need them for current Government business. The instructions authorize agencies to preserve records of continuing value in the National Archives of the United States and to destroy, after a specified period, records lacking administrative, legal, research, or other value. NARA publishes notice in the Federal Register for records schedules in which agencies propose to destroy records not previously authorized for disposal or to reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a).

Federal Register, Volume 80 Issue 246 (Wednesday, December 23, 2015)

[Federal Register Volume 80, Number 246 (Wednesday, December 23, 2015)]
[Notices]
[Pages 79951-79953]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2015-32303]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2016-008]


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide agencies with mandatory 
instructions for what to do with records when agencies no longer need 
them for current Government business. The instructions authorize 
agencies to preserve records of continuing value in the National 
Archives of the United States and to destroy, after a specified period, 
records lacking administrative, legal, research, or other value. NARA 
publishes notice in the Federal Register for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or to reduce the retention period of records already 
authorized for disposal. NARA invites public comments on such records 
schedules, as required by 44 U.S.C. 3303a(a).

DATES: NARA must receive requests for copies in writing by January 22, 
2016. Once NARA appraises the records, we will send you a copy of the 
schedule you requested. We usually prepare appraisal memoranda that 
contain additional information concerning the records covered by a 
proposed schedule. You may also request these. If you do, we will also 
provide them once we have completed the appraisal. You have 30 days 
after we send you these requested documents in which to submit 
comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting Records Management Services (ACNR) using one 
of the following means:
    Mail: NARA (ACNR); 8601 Adelphi Road; College Park, MD 20740-6001.
    Email: [email protected].
    FAX: 301-837-3698.
    You must cite the control number, which appears in parentheses 
after the name of the agency that submitted the schedule, and a mailing 
address. If you would like an appraisal report, please include that in 
your request.

FOR FURTHER INFORMATION CONTACT: Margaret Hawkins, Director, by mail at 
Records Management Services (ACNR); National Archives and Records 
Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by 
phone at 301-837-1799, or by email at [email protected].

SUPPLEMENTARY INFORMATION: Each year, Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval. These schedules provide for timely transfer into the National 
Archives of historically valuable records and authorize disposal of all 
other records after the agency no longer needs them to conduct its 
business. Some schedules are comprehensive and cover all the records of 
an agency or one of its major subdivisions. Most schedules, however, 
cover records of only one office or program or a few series of records. 
Many of these update previously approved schedules, and some include 
records proposed as permanent.
    The schedules listed in this notice are media-neutral unless 
otherwise specified. An item in a schedule is media-neutral when an 
agency may apply the disposition instructions to records regardless of 
the medium in which it has created or maintains the records. Items 
included in schedules submitted to NARA on or after December 17, 2007, 
are media-neutral unless the item is specifically limited to a specific 
medium. (See 36 CFR 1225.12(e).)
    Agencies may not destroy Federal records without the approval of 
the Archivist of the United States. The

[[Page 79952]]

Archivist grants this approval only after thorough consideration of the 
records' administrative use by the agency of origin, the rights of the 
Government and of private people directly affected by the Government's 
activities, and whether or not the records have historical or other 
value.
    In addition to identifying the Federal agencies and any 
subdivisions requesting disposition authority, lists the organizational 
unit(s) accumulating the records or lists that the schedule has agency-
wide applicability (in the case of schedules that cover records that 
may be accumulated throughout an agency); provides the control number 
assigned to each schedule, the total number of schedule items, and the 
number of temporary items (the records proposed for destruction); and 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it also includes information 
about the records. You may request additional information about the 
disposition process at the addresses above.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (DAA-0145-2014-
0007, 2 items, 2 temporary items). Case files and summaries of appeals 
and litigation, including correspondence and background materials.
    2. Department of Agriculture, Farm Service Agency (DAA-0145-2014-
0008, 2 items, 2 temporary items). Transition payment records and 
assessments of a loan program. Included are correspondence, contract 
folders, applications, registers, compliance documents, and program 
assessments.
    3. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0013, 3 items, 3 temporary items). Outreach, bankruptcy, and accounting 
records. Included are correspondence, public notifications, and 
reports.
    4. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0014, 6 items, 6 temporary items). Farm loan program files, property 
inventories, compliance reviews, and program documentation records.
    5. Department of Agriculture, Farm Service Agency (DAA-0145-2015-
0015, 2 items, 2 temporary items). Legal advice and opinion records of 
the Office of the General Counsel.
    6. Department of Agriculture, Farm Service Agency (DAA-0161-2015-
0001, 1 item, 1 temporary item). Tobacco loss assistance program files 
of the Commodity Credit Corporation. Included are eligibility 
requirements, payments records, producer folders, and reports.
    7. Department of Agriculture, Food Safety Inspection Service (DAA-
0584-2015-0001, 4 items, 4 temporary items). Records related to 
regulatory waivers, procedural changes, suitability determination, and 
product safety for meat, poultry, and egg product plants.
    8. Department of Commerce, National Oceanic and Atmospheric 
Administration (DAA-0370-2015-0006, 6 items, 6 temporary items). 
Inspector General complaint case files, audit case files, and files 
containing information or allegations which are of an investigative 
nature but do not relate to a specific investigation.
    9. Department of Defense, Office of the Secretary of Defense (DAA-
0330-2015-0007, 1 item, 1 temporary item). Research files related to 
programs that support the military community.
    10. Department of Energy, Office of Energy Efficiency and Renewable 
Energy (DAA-0434-2015-0011, 7 items, 6 temporary items). Records 
related to the development of energy efficient vehicles. Proposed for 
permanent retention are reports to Congress on alternative fuel.
    11. Department of Health and Human Services, Indian Health Service 
(DAA-0513-2015-0010, 12 items, 12 temporary items). Records of the 
Division of Health Professions Support, including scholarship program 
records, successful and unsuccessful program completion files, 
unsuccessful applications, and monitoring files.
    12. Department of Homeland Security, Immigration and Customs 
Enforcement (DAA-0567-2016-0001, 1 item, 1 temporary item). Records 
related to energy efficiency at agency facilities.
    13. Department of the Navy, United States Marine Corps (DAA-0127-
2014-0004, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to manage and analyze collected 
electronic signals and communications and outputs for commands in the 
field.
    14. Department of the Navy, United States Marine Corps (DAA-0127-
2015-0004, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to track and manage maintenance of 
Marine Corps vehicles.
    15. Department of State, Bureau of Conflict and Stabilization 
Operations (DAA-0059-2015-0001, 2 items, 2 temporary items). Records of 
the Office of the Executive Director including administrative 
memorandums, background materials, and copies of budget materials.
    16. Department of State, Bureau of Conflict and Stabilization 
Operations (DAA-0059-2015-0004, 4 items, 4 temporary items). Records of 
the Office of Overseas Operations including routine memorandums, 
reports, working files, and administrative records.
    17. Department of Transportation, Federal Railroad Administration 
(DAA-0399-2015-0002, 1 item, 1 temporary item). Content records of 
agency social networking Web sites.
    18. Department of Transportation, Surface Transportation Board 
(DAA-0134-2013-0020, 1 item, 1 temporary item). Studies of the effect 
of proposed rail line construction.
    19. Department of Transportation, Surface Transportation Board 
(DAA-0134-2013-0021, 1 item, 1 temporary item). Studies of the effect 
of proposed rail line mergers, acquisitions, and other actions.
    20. Environmental Protection Agency, Agency-wide (DAA-0412-2013-
0010, 4 items, 3 temporary items). Routine rulemaking records, working 
papers, and other background records related to the development and 
approval process of regulations and state standards. Proposed for 
permanent retention are significant rulemaking records and records 
related to the approval, amendment, repeal, or implementation of final 
regulations and directives.
    21. Executive Office of the President, Office of Science and 
Technology Policy (DAA-0359-2016-0001, 1 item, 1 temporary items). Non-
substantive working papers.
    22. Federal Communications Commission, Wireline Competition Bureau 
(DAA-0173-2016-0007, 1 item, 1 temporary item). Records include copies 
of infrastructure sharing agreements and transmittal cover letters.
    23. National Archives and Records Administration, Agency-wide (DAA-
0064-2015-0003, 1 item, 1 temporary item). Routine administrative 
records common to all offices.
    24. National Archives and Records Administration, Research Services 
(N2-64-15-1, 6 items, 6 temporary items). Records of the National 
Archives and Records Administration related to a cluster of holdings 
associated with foreign affairs records including receipts, working 
files and background materials, and samples to support disposal 
requests. These records were accessioned to the National Archives but 
lack sufficient historical value to warrant continued preservation.
    25. Securities and Exchange Commission, Agency-wide (DAA-0266-2016-
0004, 2 items, 1 temporary item). Supporting documentation for studies 
and reports. Proposed for permanent

[[Page 79953]]

retention are congressionally mandated studies and reports.

    Dated: December 14, 2015.
Laurence Brewer,
Director, Records Management Operations.
[FR Doc. 2015-32303 Filed 12-22-15; 8:45 am]
BILLING CODE 7515-01-P

Federal Register / Vol. 80, No. 246 / Wednesday, December 23, 2015 / Notices 79951

1. Title: Forms Relating to Civilian administrative, archival, library, and records covered by a proposed schedule.
Service Records. curatorial staff. We use a standard way You may also request these. If you do,
OMB number: 3095–0037. to recruit volunteers and assess the we will also provide them once we have
Agency form numbers: NA Forms qualifications of potential volunteers. completed the appraisal. You have 30
13022, 13064, and 13068. Applicants use NA Form 6045, days after we send you these requested
Type of review: Regular. Volunteer Service Application, to signal documents in which to submit
Affected public: Former Federal their interest in being a NARA volunteer comments.
civilian employees, their authorized and to identify their qualifications for ADDRESSES: You may request a copy of
representatives, state and local this work. Once the applicant has been any records schedule identified in this
governments, and businesses. selected, the volunteer fills out the NA
Estimated number of respondents: notice by contacting Records
Form 6045a, Standards of Conduct for Management Services (ACNR) using one
20,800. Volunteers, NA Form 6045b, Volunteer
Estimated time per response: 5 of the following means:
or Intern Emergency and Medical Mail: NARA (ACNR); 8601 Adelphi
minutes. Consent, and NA Form 6045c, Volunteer
Frequency of response: On occasion, Road; College Park, MD 20740–6001.
or Intern Confidentiality Statement. Email: request.schedule@nara.gov.
when individuals desire to acquire FAX: 301–837–3698.
Dated: December 9, 2015.
information from Federal civilian You must cite the control number,
employee personnel or medical records. Swarnali Haldar,
Executive for Information Services/CIO. which appears in parentheses after the
Estimated total annual burden hours: name of the agency that submitted the
1,733 hours. [FR Doc. 2015–32301 Filed 12–22–15; 8:45 am]
schedule, and a mailing address. If you
Abstract: In accordance with rules BILLING CODE 7515–01–P
would like an appraisal report, please
issued by the Office of Personnel include that in your request.
Management, the National Personnel
NATIONAL ARCHIVES AND RECORDS FOR FURTHER INFORMATION CONTACT:
Records Center (NPRC) of the National
Archives and Records Administration ADMINISTRATION Margaret Hawkins, Director, by mail at
(NARA) administers former Federal Records Management Services (ACNR);
[NARA–2016–008] National Archives and Records
civilian employee Official Personnel
Folders (OPF) and Employee Medical Records Schedules; Availability and Administration; 8601 Adelphi Road;
Folders (EMF). When former Federal Request for Comments College Park, MD 20740–6001, by phone
civilian employees and other authorized at 301–837–1799, or by email at
AGENCY: National Archives and Records request.schedule@nara.gov.
individuals request information from or
Administration (NARA). SUPPLEMENTARY INFORMATION: Each year,
copies of documents in OPF or EMF,
they must provide, in forms or in letters, ACTION: Notice of availability of Federal agencies create billions of
certain information about the employee proposed records schedules; request for records on paper, film, magnetic tape,
and the nature of the request. We use comments. and other media. To control this
the NA Form 13022, Returned Request accumulation, agency records managers
SUMMARY: The National Archives and prepare schedules proposing retention
Form, to request additional information Records Administration (NARA)
about a former Federal employee. We periods for records and submit these
publishes notice at least once monthly schedules for NARA’s approval. These
use the NA Form 13064, Reply to of certain Federal agency requests for
Request Involving Relief Agencies, to schedules provide for timely transfer
records disposition authority (records into the National Archives of
request additional information about a schedules). Once approved by NARA,
former relief agency employee. Members historically valuable records and
records schedules provide agencies with authorize disposal of all other records
of the public use the NA Form 13068, mandatory instructions for what to do
Walk-In Request for OPM Records or after the agency no longer needs them
with records when agencies no longer to conduct its business. Some schedules
Information, with proper authorization, need them for current Government
to request a copy of a personnel or are comprehensive and cover all the
business. The instructions authorize records of an agency or one of its major
medical record. agencies to preserve records of
2. Title: Volunteer Service subdivisions. Most schedules, however,
continuing value in the National cover records of only one office or
Application. Archives of the United States and to
OMB number: 3095–0060. program or a few series of records. Many
destroy, after a specified period, records of these update previously approved
Agency form numbers: NA Forms lacking administrative, legal, research,
6045, 6045a, 6045b, and 6045c. schedules, and some include records
or other value. NARA publishes notice proposed as permanent.
Type of review: Regular. in the Federal Register for records
Affected public: Individuals or The schedules listed in this notice are
schedules in which agencies propose to media-neutral unless otherwise
households.
destroy records not previously specified. An item in a schedule is
Estimated number of respondents:
authorized for disposal or to reduce the media-neutral when an agency may
500.
Estimated time per response: 25 retention period of records already apply the disposition instructions to
minutes. authorized for disposal. NARA invites records regardless of the medium in
Frequency of response: On occasion. public comments on such records which it has created or maintains the
Estimated total annual burden hours: schedules, as required by 44 U.S.C. records. Items included in schedules
208 hours. 3303a(a). submitted to NARA on or after
tkelley on DSK3SPTVN1PROD with NOTICES

Abstract: NARA uses volunteer DATES: NARA must receive requests for December 17, 2007, are media-neutral
resources to enhance its services to the copies in writing by January 22, 2016. unless the item is specifically limited to
public and to further its mission of Once NARA appraises the records, we a specific medium. (See 36 CFR
providing ready access to essential will send you a copy of the schedule 1225.12(e).)
evidence. Volunteers assist in outreach you requested. We usually prepare Agencies may not destroy Federal
and public programs and provide appraisal memoranda that contain records without the approval of the
technical and research support for additional information concerning the Archivist of the United States. The

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Federal Register / Vol. 80, No. 246 / Wednesday, December 23, 2015 / Notices 79953

retention are congressionally mandated ACTION: Notice of regulatory review; Public Inspection: All public
studies and reports. request for comments. comments are available on the agency’s
Dated: December 14, 2015. Web site at http://www.ncua.gov/Legal/
SUMMARY: The NCUA Board (Board) is Regs/Pages/PropRegs.aspx as submitted,
Laurence Brewer, continuing its comprehensive review of except as may not be possible for
Director, Records Management Operations. its regulations to identify outdated, technical reasons. Public comments will
[FR Doc. 2015–32303 Filed 12–22–15; 8:45 am] unnecessary, or burdensome regulatory not be edited to remove any identifying
BILLING CODE 7515–01–P requirements imposed on federally or contact information. Paper copies of
insured credit unions, as contemplated comments may be inspected in NCUA’s
by section 2222 of the Economic Growth law library at 1775 Duke Street,
NATIONAL ARCHIVES AND RECORDS and Regulatory Paperwork Reduction Alexandria, Virginia 22314, by
ADMINISTRATION Act of 1996 (EGRPRA). This second appointment weekdays between 9:00
[NARA–2016–009] decennial review of regulations began a.m. and 3:00 p.m. To make an
when the Board issued its first EGRPRA appointment, call (703) 518–6546 or
Meeting of the Advisory Committee on notice on May 22, 2014, covering the send an email to OGCMail@ncua.gov.
the Presidential Library-Foundation two categories of ‘‘Applications and FOR FURTHER INFORMATION CONTACT: Ross
Partnerships Reporting’’ and ‘‘Powers and P. Kendall, Special Counsel to the
Activities.’’ 1 The second notice General Counsel, at the above address,
AGENCY: National Archives and Records
followed, covering the three categories or telephone: (703) 518–6562.
Administration (NARA)
of ‘‘Agency Programs,’’ ‘‘Capital,’’ and SUPPLEMENTARY INFORMATION:
ACTION: Notice of Advisory Committee
‘‘Consumer Protection,’’ which was
Meeting. published on December 19, 2014.2 The I. Introduction
SUMMARY: In accordance with the third notice was published on June 24, Congress enacted EGRPRA 4 as part of
Federal Advisory Committee Act, as 2015, and covered the next three an effort to minimize unnecessary
amended (5 U.S.C. appendix 2), NARA categories of rules: ‘‘Corporate Credit government regulation of financial
announces the following meeting of the Unions,’’ ‘‘Directors, Officers and institutions consistent with safety and
Advisory Committee on Presidential Employees,’’ and ‘‘Money soundness, consumer protection, and
Library-Foundation Partnerships. Laundering.’’ 3 This fourth and final other public policy goals. Under
DATES: The meeting will be on notice covers the remaining two EGRPRA, the appropriate federal
Wednesday, February 24, 2016, from categories: ‘‘Rules of Procedure’’ and banking agencies (Office of the
9:00 a.m. to 12:00 noon CDT. ‘‘Safety and Soundness.’’ This review Comptroller of the Currency, Board of
ADDRESSES: Lyndon Baines Johnson
process presents a significant Governors of the Federal Reserve
Presidential Library and Museum; 2313 opportunity to consider the possibilities System, and Federal Deposit Insurance
Red River Street; Austin, TX 78705. for burden reduction in groups of Corporation; herein Agencies 5) and the
similar regulations. The Board Federal Financial Institutions
FOR FURTHER INFORMATION CONTACT:
welcomes comment on the categories, Examination Council (FFIEC) must
Denise LeBeck by telephone at 301–
the order of review, and all other review their regulations to identify
837–3250 or by email at denise.lebeck@
aspects of this initiative in order to outdated, unnecessary, or unduly
nara.gov.
maximize the review’s effectiveness. burdensome requirements imposed on
SUPPLEMENTARY INFORMATION: The
DATES: Comment must be received on or insured depository institutions. The
purpose of this meeting is to discuss the
before March 22, 2016. Agencies are required, jointly or
Presidential library program and topics
ADDRESSES: You may submit comments individually, to categorize regulations
related to public-private partnership
by any of the following methods (Please by type, such as ‘‘consumer regulations’’
between Presidential libraries and
send comments by one method only): or ‘‘safety and soundness’’ regulations.
Presidential foundations. The meeting
will be open to the public. Meeting • Federal eRulemaking Portal: http:// Once the categories have been
www.regulations.gov. Follow the established, the Agencies must provide
attendees may enter from the Lyndon notice and ask for public comment on
Baines Johnson Presidential Library and instructions for submitting comments.
• NCUA Web site: http:// one or more of these regulatory
Museum’s main entrance. You may have categories.
www.ncua.gov/regulation-supervision/
to show photo identification. Free NCUA is not technically required to
Pages/rules/proposed.aspx. Follow the
parking is available in the Library’s participate in the EGRPRA review
instructions for submitting comments.
designated parking lot number 38. • Email: Address to regcomments@ process, since NCUA is not an
Dated: December 14, 2015. ncua.gov. Include ‘‘[Your name] ‘‘appropriate Federal banking agency’’
Patrice Little Murray, Comments on Regulatory Review as specified in EGRPRA. In keeping
Committee Management Officer. pursuant to EGRPRA’’ in the email with the spirit of the law, however, the
[FR Doc. 2015–32302 Filed 12–22–15; 8:45 am] subject line. Board has once again elected to
BILLING CODE 7515–01–P • Fax: (703) 518–6319. Use the participate in the review process. Thus,
subject line described above for email. NCUA has participated along with the
• Mail: Address to Gerard Poliquin, Agencies in the planning process, but
NATIONAL CREDIT UNION Secretary of the Board, National Credit has developed its own regulatory
ADMINISTRATION Union Administration, 1775 Duke categories that are comparable with
Street, Alexandria, Virginia 22314–
tkelley on DSK3SPTVN1PROD with NOTICES

Regulatory Publication and Review 3428. 4 Pub. L. 104–208, Div. A, Title II, § 2222, 110

Under the Economic Growth and • Hand Delivery/Courier: Same as Stat. 3009 (1996); codified at 12 U.S.C. 3311.
5 The Office of Thrift Supervision was still in
Regulatory Paperwork Reduction Act mail address.
existence at the time EGRPRA was enacted and was
of 1996 included in the listing of Agencies. Since that time,
1 79 FR 32121 (June 4, 2014). the OTS has been eliminated and its responsibilities
AGENCY:National Credit Union 2 79 FR 79763 (December 19, 2014). have passed to the Agencies and the Consumer
Administration. 3 80 FR 36252 (June 24, 2015). Financial Protection Bureau.

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Document Created: 2018-03-02 09:20:38
Document Modified: 2018-03-02 09:20:38

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of availability of proposed records schedules; request for comments.
Dates		NARA must receive requests for copies in writing by January 22, 2016. Once NARA appraises the records, we will send you a copy of the schedule you requested. We usually prepare appraisal memoranda that contain additional information concerning the records covered by a proposed schedule. You may also request these. If you do, we will also provide them once we have completed the appraisal. You have 30 days after we send you these requested documents in which to submit comments.
Contact		Margaret Hawkins, Director, by mail at Records Management Services (ACNR); National Archives and Records Administration; 8601 Adelphi Road; College Park, MD 20740-6001, by phone at 301-837-1799, or by email at [email protected]
FR Citation		80 FR 79951