82 FR 25819 - Privacy Act of 1974; System of Records

POSTAL SERVICE

Federal Register Volume 82, Issue 106 (June 5, 2017)

Page Range		25819-25820
FR Document		2017-11489

The United States Postal Service[supreg] (Postal Service) is proposing to revise the Customer Privacy Act Systems of Records (SOR). These changes are being made to improve our ability to meet customer and mailer needs for complete destination/shipping records, and to consistently provide accurate and reliable Proof of Delivery and recipient information.

Federal Register, Volume 82 Issue 106 (Monday, June 5, 2017)

[Federal Register Volume 82, Number 106 (Monday, June 5, 2017)]
[Notices]
[Pages 25819-25820]
From the Federal Register Online  [www.thefederalregister.org]
[FR Doc No: 2017-11489]


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POSTAL SERVICE


Privacy Act of 1974; System of Records

AGENCY: Postal Service^TM.

ACTION: Notice of revisions to an existing system of records.

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SUMMARY: The United States Postal Service[supreg] (Postal Service) is 
proposing to revise the Customer Privacy Act Systems of Records (SOR). 
These changes are being made to improve our ability to meet customer 
and mailer needs for complete destination/shipping records, and to 
consistently provide accurate and reliable Proof of Delivery and 
recipient information.

DATES: These revisions will become effective without further notice on 
July 5, 2017 unless comments received on or before that date result in 
a contrary determination.

ADDRESSES: Comments may be mailed or delivered to the Privacy and 
Records Management Office, United States Postal Service, 475 L'Enfant 
Plaza SW., Room 1P830, Washington, DC 20260-1101. Copies of all written 
comments will be available at this address for public inspection and 
photocopying between 8 a.m. and 4 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and 
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].

SUPPLEMENTARY INFORMATION: This notice is in accordance with the 
Privacy Act requirement that agencies publish their systems of records 
in the Federal Register when there is a revision, change, or addition, 
or when the agency establishes a new system of records. The Postal 
Service^TM has determined that one Customer Privacy Act 
Systems of Records should be revised to modify categories of records in 
the system, purposes, retention and disposal, and system managers and 
addresses.

I. Background

    Bulk Proof of Delivery (BPOD) provides commercial customers or 
mailers with the ability to receive signature proof of delivery records 
for applicable mailpieces without requesting them individually or 
attaching PS Form 3811, Domestic Return Receipt, on each mailpiece (if 
applicable). The Postal Service provides records by the delivery 
tracking data and the delivery date, with recipient information, 
producing letter facsimiles of delivery records, and presents those to 
the mailer or the mailer's approved third-party designee in Adobe PDF 
format electronically.
    Proof of Delivery or Return Receipt Electronic (RRE) is a domestic 
special service that provides customers with an alternative to the PS 
Form 3811, Domestic Return Receipt. After purchasing a RRE, customers 
visit USPS.com to enter their item tracking number and the email 
address where they wish to receive their return receipt. After the item 
is delivered, the customer is sent a return receipt proof-of-delivery 
letter via email that includes the date and time of delivery, and 
recipient information.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    Privacy Act System of Records 820.200, System Name: Mail Management 
and Tracking Activity, is being revised to improve customer and mailer 
experience with shipping records that include Proof of Delivery 
information for mailpieces having a USPS Tracking and/or Special 
Services label and article numbers, by providing more accurate, 
complete and reliable delivery information.

III. Description of Changes to Systems of Records

    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written data, views, or arguments on this proposal. A report of 
the proposed revisions has been sent to Congress and to the Office of 
Management and Budget for their evaluations. The Postal Service does 
not expect these amended systems of records to have any adverse effect 
on individual privacy rights. The affected systems are as follows:


[[Page 25820]]

USPS 820.200

SYSTEM NAME:
    Mail Management and Tracking Activity
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM
    [CHANGE TO READ OR RENUMBER]
* * * * *
    2. Identification information: Customer ID(s), last four digits of 
Social Security Number (SSN), mailer ID, advertiser name/ID, username, 
and password.
    3. Recipient information: Name, address and signature of recipient 
or image of recipient signature.
    4. Data on mailings: Paper and electronic data on mailings, 
including postage statement data (such as volume, class, rate, postage 
amount, date and time of delivery, mailpiece count), destination of 
mailing, delivery status, mailing problems, presort information, reply 
mailpiece information, container label numbers, package label, Special 
Services label article number or USPS Tracking number, and permit 
numbers.
    5. Payment information: Credit and/or debit card number, type, and 
expiration date; ACH information.
    6. Customer preference data: Hold Mail begin and end date, 
redelivery date, delivery options, shipping and pickup preferences, 
drop ship codes, comments and instructions, Bulk Proof of Delivery, 
Hold For Pickup requests or redirection of mailpieces with a USPS 
Tracking and/or Special Services label and article number, mailing 
frequency, preferred delivery dates, and preferred means of contact.
    7. Product usage information: Special Services label and article 
number.
    8. Mail images: Images of mailpieces captured during normal mail 
processing operations
* * * * *

PURPOSES
    [CHANGE TO READ]
* * * * *
    8. To provide accurate and reliable delivery information.
    9. To provide shipping records for mailpieces with a USPS Tracking
    and/or Special Service label and article number.
* * * * *

RETRIEVABILITY
    [CHANGE TO READ]
    By customer name, customer ID(s), logon ID, mailing address(es), 
11-digit ZIP Code, any Intelligent Mail barcode, USPS Tracking number 
or Special Service label and article number.

RETENTION AND DISPOSAL
    [CHANGE TO READ]
    1. IMb Tracing[supreg] records are retained for up to 7 days.

SYSTEM MANAGER(S) AND ADDRESS
    [CHANGE TO READ]
    Chief Customer and Marketing Officer and Executive Vice President, 
United States Postal Service, 475 L'Enfant Plaza SW., Washington, DC 
20260.
* * * * *

Stanley F. Mires,
Attorney, Federal Compliance.
[FR Doc. 2017-11489 Filed 6-2-17; 8:45 am]
 BILLING CODE 7710-12-P

Federal Register / Vol. 82, No. 106 / Monday, June 5, 2017 / Notices 25819

41(a) authorize this information other forms of information technology, Register when there is a revision,
collection. See 29 U.S.C. 651(b)(9), 655, e.g., permitting electronic submission of change, or addition, or when the agency
657(c); 33 U.S.C. 941(a). responses. establishes a new system of records. The
This information collection is subject Agency: DOL–OSHA. Postal ServiceTM has determined that
to the PRA. A Federal agency generally Title of Collection: Gear Certification one Customer Privacy Act Systems of
cannot conduct or sponsor a collection Standard. Records should be revised to modify
of information, and the public is OMB Control Number: 1218–0003. categories of records in the system,
generally not required to respond to an Affected Public: Private Sector— purposes, retention and disposal, and
information collection, unless it is businesses or other for-profits. system managers and addresses.
approved by the OMB under the PRA Total Estimated Number of
and displays a currently valid OMB I. Background
Respondents: 8,740.
Control Number. In addition, Total Estimated Number of Bulk Proof of Delivery (BPOD)
notwithstanding any other provisions of Responses: 8,740. provides commercial customers or
law, no person shall generally be subject Total Estimated Annual Time Burden: mailers with the ability to receive
to penalty for failing to comply with a 203 hours. signature proof of delivery records for
collection of information that does not Total Estimated Annual Other Costs applicable mailpieces without
display a valid Control Number. See 5 Burden: $4,738,225. requesting them individually or
CFR 1320.5(a) and 1320.6. The DOL attaching PS Form 3811, Domestic
Dated: May 30, 2017. Return Receipt, on each mailpiece (if
obtains OMB approval for this
information collection under Control Michel Smyth, applicable). The Postal Service provides
Number 1218–0003. Departmental Clearance Officer. records by the delivery tracking data
OMB authorization for an ICR cannot [FR Doc. 2017–11517 Filed 6–2–17; 8:45 am] and the delivery date, with recipient
be for more than three (3) years without BILLING CODE 4510–26–P information, producing letter facsimiles
renewal, and the current approval for of delivery records, and presents those
this collection is scheduled to expire on to the mailer or the mailer’s approved
July 31, 2017. The DOL seeks to extend POSTAL SERVICE third-party designee in Adobe PDF
PRA authorization for this information format electronically.
collection for three (3) more years, Privacy Act of 1974; System of Proof of Delivery or Return Receipt
without any change to existing Records Electronic (RRE) is a domestic special
requirements. The DOL notes that service that provides customers with an
existing information collection AGENCY: Postal ServiceTM. alternative to the PS Form 3811,
requirements submitted to the OMB ACTION: Notice of revisions to an Domestic Return Receipt. After
receive a month-to-month extension existing system of records. purchasing a RRE, customers visit
while they undergo review. For USPS.com to enter their item tracking
additional substantive information SUMMARY: The United States Postal number and the email address where
about this ICR, see the related notice Service® (Postal Service) is proposing to they wish to receive their return receipt.
published in the Federal Register on revise the Customer Privacy Act After the item is delivered, the customer
December 22, 2016 (81 FR 93963). Systems of Records (SOR). These is sent a return receipt proof-of-delivery
Interested parties are encouraged to changes are being made to improve our letter via email that includes the date
send comments to the OMB, Office of ability to meet customer and mailer and time of delivery, and recipient
Information and Regulatory Affairs at needs for complete destination/shipping information.
the address shown in the ADDRESSES records, and to consistently provide
section within thirty (30) days of accurate and reliable Proof of Delivery II. Rationale for Changes to USPS
publication of this notice in the Federal and recipient information. Privacy Act Systems of Records
Register. In order to help ensure DATES: These revisions will become Privacy Act System of Records
appropriate consideration, comments effective without further notice on July 820.200, System Name: Mail
should mention OMB Control Number 5, 2017 unless comments received on or Management and Tracking Activity, is
1218–0003. The OMB is particularly before that date result in a contrary being revised to improve customer and
interested in comments that: determination. mailer experience with shipping records
• Evaluate whether the proposed ADDRESSES: Comments may be mailed that include Proof of Delivery
collection of information is necessary or delivered to the Privacy and Records information for mailpieces having a
for the proper performance of the Management Office, United States USPS Tracking and/or Special Services
functions of the agency, including Postal Service, 475 L’Enfant Plaza SW., label and article numbers, by providing
whether the information will have Room 1P830, Washington, DC 20260– more accurate, complete and reliable
practical utility; 1101. Copies of all written comments delivery information.
• Evaluate the accuracy of the will be available at this address for III. Description of Changes to Systems
agency’s estimate of the burden of the public inspection and photocopying of Records
proposed collection of information, between 8 a.m. and 4 p.m., Monday
including the validity of the Pursuant to 5 U.S.C. 552a(e)(11),
through Friday. interested persons are invited to submit
methodology and assumptions used;
• Enhance the quality, utility, and FOR FURTHER INFORMATION CONTACT:
asabaliauskas on DSKBBXCHB2PROD with NOTICES

written data, views, or arguments on
clarity of the information to be Janine Castorina, Chief Privacy and this proposal. A report of the proposed
collected; and Records Management Officer, Privacy revisions has been sent to Congress and
• Minimize the burden of the and Records Management Office, 202– to the Office of Management and Budget
collection of information on those who 268–3069 or privacy@usps.gov. for their evaluations. The Postal Service
are to respond, including through the SUPPLEMENTARY INFORMATION: This does not expect these amended systems
use of appropriate automated, notice is in accordance with the Privacy of records to have any adverse effect on
electronic, mechanical, or other Act requirement that agencies publish individual privacy rights. The affected
technological collection techniques or their systems of records in the Federal systems are as follows:

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Document Created: 2018-11-14 10:00:52
Document Modified: 2018-11-14 10:00:52

Category		Regulatory Information
Collection		Federal Register
sudoc Class		AE 2.7: GS 4.107: AE 2.106:
Publisher		Office of the Federal Register, National Archives and Records Administration
Section		Notices
Action		Notice of revisions to an existing system of records.
Dates		These revisions will become effective without further notice on July 5, 2017 unless comments received on or before that date result in a contrary determination.
Contact		Janine Castorina, Chief Privacy and Records Management Officer, Privacy and Records Management Office, 202- 268-3069 or [email protected]
FR Citation		82 FR 25819